An introduction to Microsoft Office SharePoint Server 2007

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SharePoint in brief

Microsoft SharePoint is a content management system (CMS) designed to organize company information into a simple, centralized location. It is a server managed repository, that’s web enabled for users to organize, manage, search and collaborate.

Other CMS on the market

• Alfresco• Drupal• Joomla• Documentum• SDL Tridion

WSS – MOSS

WSS – Windows sharepoint services

Basis (gratis versie)

MOSS – Microsoft Office SharePoint Server

Uitbereiding op WSS (betalende versie)

WSS

WSS is een ASP.NET 2.0 Web application- Internet Information Services (IIS) version 6 or 7

- .NET Framework version 2.0 en 3.0

- SQL Server 2000 of later

- Windows Server 2003 of later

MOSS 2007 draait op WSS

What does SharePoint do?

SharePoint Platform

ContentManagement

Search

Businessprocesses

Portal

Businessintelligence

Collaboration

Collaboration

Collaboration

• Several site templates available: e.g. Document Workspace site template for working together on documents, Meetings site template for managing several kinds of meetings

• Synchronization of SharePoint calendars with MS Outlook

• Management of wikis, blogs and forums

• Keep informed about updates through RSS

• Management of projets through tasks list. Tasks can be assigned to other people, and progress can be viewed through Gantt charts

• Possibility to access SharePoint sites with mobile devices, thanks to the management of simplified formats

SharePoint Platform

Portal

Portal(people and

personalization)

• My Site: every user can manage his personal site, where he presents info about himself, his skills and roles in the institute (social networking)

• Personalization of the info displayed, based on the user

SharePoint Platform

Search

Search

Powerful search engine, able to:

• Find the person you are looking for, based on his description, his title, his projects,... (My Site)

• Find the right document. Search based on metadata and the content of the document.E.g. Search for all Word documents containing the word « Peeters » and written in French

• Retrieve data from external applications, like a SQL database or an ERP

• Rank search results using the same technology as MSN

SharePoint Platform

Content Management

ContentManagement

Document Management:• Versioning• Auditing• Lifecycles/workflows• Translations management• Conversions between file

formats

Records Management:• Limit actions on documents• Information management

policies• Retention• Manage e-mail records

Web Content Management:• Master page and page layout

are modifiable• Web page can be edited directly

in the browser, or with an Office 2007 program (Word, InfoPath)

• Management of variations of a site (different languages, geographic locations)

• Management of changes in the site hierarchy

SharePoint Platform

Forms and Business Processes

Forms and BusinessProcesses

SharePoint Platform

• Workflows: several are provided, and possibility to design new ones

• Digital signature

• Forms designed in InfoPath and available through a browser

Business Intelligence

BusinessIntelligence

• Excel Services :• Share an Excel workbook, and

control what users can do with it

• Users access the workbook through their browser

• KPIs lists and web parts:

• Dashboards.

• Library of data connections to external data sources (SQL Server, ERP,...)

SharePoint Platform

Integration with MS Office 2007 programs:

• Library of slides for PowerPoint• Import SharePoint lists into Access for local use

and keep them synchronized with the server• Creation of forms with InfoPath, published on

SharePoint, accessible through a browser• Creation of Excel sheets, published on

SharePoint, accessible through a browser

Implementation of SharePoint in IPH• One server for hosting:

• Internet websites• Extranet websites

• One server for hosting:• Intranet website – team websites• One server for indexing websites content

Implementation of SharePoint in IPH - Technical view