An Effective Meeting. Gather and distribute information. Make decisions. Brainstorm. Provide...
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Transcript of An Effective Meeting. Gather and distribute information. Make decisions. Brainstorm. Provide...
![Page 1: An Effective Meeting. Gather and distribute information. Make decisions. Brainstorm. Provide training. Network/socialize.](https://reader036.fdocuments.us/reader036/viewer/2022070306/5517768455034645368b4e40/html5/thumbnails/1.jpg)
An Effective Meeting
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Gather and distribute information. Make decisions. Brainstorm. Provide training. Network/socialize.
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Meetings……are unorganized.…are too long.“We have too many of them.”…conflict with other events.“I’m too busy.”…are unproductive.
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No real purpose or agenda for the meeting. No one knows about the meeting. Organizers are not prepared. The members are not engaged – checking
phones, sidebar conversations. Conflict between members.
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Determine the purpose of the meeting. Create an agenda and distribute it
beforehand. Welcome your attendees as they arrive. Have materials ready. Start on time.
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Limit the number of items. Allow for enough time to discuss each item. Begin with a noncontroversial item to create
a positive environment. More important = beginning of the meeting. Move committee reports to the end or have
a consent agenda*.
*Routine items that can be grouped together and passed in one motion.
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Begin on time. Brief introductions (if members don’t
already know each other) Stick to the agenda – stay on task. Take breaks but return on time. Don’t allow sidebar discussions or hidden
agendas. Make sure the chair summarizes the
discussion.
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“I move that…” Needs a second – without one, the motion
dies. Chair repeats the motion. “Any discussion?” After discussion, call for the vote – repeat
the motion. Motion either passes or does not pass. Only one motion on the floor at a time.
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Do NOT need to include everything that was said and who said it.
Do NOT need to include who made a motion and who seconded.
DO need to include the motion. DO include the outcome of the motion. For close/controversial votes, include the
numbers and names if desired.
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Create ground rules for all to follow. Remind members of why they are there.
Review the purpose, mission and vision of the organization.
Control your emotions – don’t get personal. Call for a break and talk to people
individually. Resolve conflict before the end of the
meeting.
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Finish the meeting on time*. Review assignments/deadlines. Set a date/time for next meeting. Thank you for attending and participating. Take a deep breath. Well done!
*Cannot stress this enough.
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Thank you!