An Approved Vendor List1

8/10/2019 An Approved Vendor List1

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Approved supplier list (ASL)

An approved supplier list (ASL) is a list of different suppliers and vendors that meets the required

standards of the company in terms of quality, price and others criteria. In Approve Supplier List (ASL) allthe Suppliers that are approved to Supply a particular Item are defined.Main objective of ASL is to

automate the process of the Identification of suppliers of specific goods or we can say that with ASL we

are trying to automate the Source of Supply.

The Business advantage with the Approved Supplier List (ASL)

You can manage the list of suppliers for particular item and also their status.

You can eliminate redundant sourcing efforts within departments ,cost centers and acrossorganizations

You can get facilitate a more global approach to contract negotiation.

You can define global or local ASL entries.

You can attach notes and external documents to each ASL entry. You can also do setup and define your own approval statuses and associate them with specific

business rules.

You can manage procurement activity by preventing purchase order approval or supplier schedule

confirmation for certain supplier/item combinations.

Information maintained in Oracle Purchasing Approved supplier list (ASL)

In Approved supplier list we maintain the information like ship-To, ship-from also we store the status of

the supplier like Approved, New, Debarred also we define the rules to indicate the what action should

allowed and Prevent like PO allowed, Sourcing, Schedule Confirmation, Manufacture Link and attribute

that are define in ASL are Item, Business type, Status, Review by Global etc.


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Sourcing Rules

Sourcing rules determine the movement of materials between organizations in your global enterprise.

These organizations include your suppliers and the materials include those items made at themanufacturing organizations. Sourcing rules answer the question where do I get a part from? Sourcingrules answer this question for one organization or for all organizations in the enterprise. Sourcing rules

specify date-effective sourcing strategies, combining replenishment sources with split allocationpercentages and rankings. A sourcing rule is a statement of planned sources of supply.

Global or Local Sourcing RuleSourcing rule is global (available to all organizations) or local (available to the only organization in whichit is defined)

A replenishment source is:An inter-organization transfer (Transfer From)

The replenished organization that manufactures the item (Make At)

An external supplier (Buy From)

Ship method determines the in transit time and shipping cost which planning will use in its calculations.

Allocation and rank in Sourcing rule

You can rank the sources of supply named in the rules, giving one priority over another when theplanning process generates recommendations. You can also assign sourcing percentages to these sources,

allowing you to allocate a portion of the total orders to each source

You cannot apply sourcing rules (make them Planning Active) until the sum of the allocation percentagesequals 100.

Effective dates

Sourcing rules has effective dates, periods during which the scheme is valid. For each period, you can

specify a list of sources, type, allocation percentage, rank, shipping method, and in transit time.

Time Phasing in sourcing rule: Sourcing rules define inventory replenishment methods for either a singleorganization or all organizations in your enterprise. Time-phasing in a sourcing rule determines when

each group of shipping method - ship org combinations is in effect.

Assigning Sourcing rule

Sourcing rule themselves do not specify the items for which they will be used. This is the function of theassignment. Once you have defined your sourcing rules you must assign them to particular items and/or

organizations. These assignments are grouped together in assignment sets. This is where your varioussourcing strategies define a particular supply chain network.

Levels in Assignment sets:

In an assignment set sourcing rules can assign at different levels, as follows:

a single item (across all organizations)

an item in a specific organization


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all items in a specific organization

a category of itemsa category of items in an organization

all items in all organizations (globally)

You can define multiple assignment sets and use them for different purposes

for example you can define one assignment set for production plan , one for simulated plan and other forGlobal order promising.

It is possible that several assignments might apply for a given item:

Example You might have one assignment for an item and another assignment for the category to whichthe item belongs. For planning purposes most specific assignment is used.You can check all the assignments that exists for an item using View Sourcing Assignment Hierarchy

form.


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Professional Buyers Work Center

The Professional Buyers Work Centeris a masterpiece of integration that brings together requisitions,

Orders, Sourcing, Procurement Contracts, Deliverables and Suppliers into a one-stop shop for buyers.Prior to Release 12, buyers had to shell out and go to different forms to access each of these functional

areas but now these functional areas are just a tab click away. Built into each of these functional areas,Oracle has delivered a powerful search mechanism where seeded searches are active plus buyers are

allowed to personalize their own searches to help them find their requisitions, orders, et al quickly andefficiently.

Personalized views can either be created from scratch or duplicated from a seeded search. Variouscolumns can be added to the personalized search to provide more granular filtering of buyers data.

Column names can be changed on a view by view basis and column totaling can be specified for numeric

columns (i.e. amounts) as long as the totaled column is the last column in the list of view columns.Additionally, columns can be reordered; however, columns cant be moved up and down, they can only

be removed and added back to the column list. Personalized views can be developed by the buyer for

requisitions, orders, agreements and suppliers.The requisition tab is what Oracle calls the Demand Workbench and is where requisitions can be

approved, rejected, changed and split all in one place. At the end of each requisition there are three icons,

Replace with items from catalog, and Replace items from favoritesand Split. The first two icons

have to do with managing viable replacement items from either existing catalogs or from a favorites list.The last icon takes the requisition and splits it into multiple requisitions based on the items that have beenrequested. Directly above the list of requisitions, there is a line called Select Requests where an Add,

Return, Reassign, Cancel Split and Save Split buttonsappear. The Add button acts like theAuto Create function where the selected requisition is added to the Document Builder window on the

right hand side of the Demand Workbench form. Return is the equivalent of a buyer rejection where therequisition is returned to the requestor. Reassign does just that, it provides the ability to reassign the

selected requisition(s) to another buyer. Lastly, the two split buttons provides directional functionalityto any split requisitions that have been created.

As mentioned above, the Add button works with the Document Builder window which provides for a

quick auto creation of apurchase order from the requisition(s) being added. The buyer can choose thesupplier, agreement, supplier site, operating unit and document style to be used with the new purchase

order being created. Within the Document Builder window there are three buttons which are veryintuitive, Clear, Update and Create. The Clear button is used to clear the contents from theDocument Builder window. The Update button expands the Document Builder window into an

entire form where the buyer can provide a different supplier, supplier site, agreement, currency and

document style for the purchase order. Further the purchase order line number can be updated to some

other value and the entire line can be removed from the purchase order creation as well. It should be notedthat the Add button will not work until an operating unit is specified in the Document Builderwindow. Once the Create button is hit, then control passes over to the Orders tab which is where the

buyer manages purchase orders. Displayed at the top of the Orders tab is a dropdown menu whichprovides for the following:

Add Contract Terms

DeleteManage Tax

Place on Hold Duplicate with or without attachments

View requisitionView PDF


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All of the above are actions that canbe taken to more fully define the purchase order, manage the orders

status or view the order. The View PDF action shells out to Adobe Acrobat and displays the order perthe PDF document style template. Another key integration for the order is with the Oracle Procurement

Contracts functionality. Oracle Procurement Contracts provides rich functionality whereby contract

templates can be developed and applied directly to the purchase order. Non-standard contract clauses canbe added on an as needed basis and included in the order approval process. PDF and MSWord integration

is provided for viewing procurement contracts. One other important integration that is accessed throughthis dropdown menu and that is the integration with the new E-Business Tax application. In Release 12,

Oracle extracted all the tax logic out of the sub ledgers and placed it in EBusiness Tax which nowprovides a single source of transactional tax information, support for tax reporting, tax accounting and tax

reconciliation processes.Progressing across the Work Center tabs, the next tab is Agreements which basically has the samefunctionality as the Orders tab except that it manages blanket agreements and contract purchase

agreements. As was mentioned previously, the buyer cannot change standard contract clauses that are

applied through a contract template; however, non-standard clauses can be entered. Further, Oracle

provides a comparison feature that will compare the non-standard clause text to the standard clause textand redlinethe differences. Only Contract Administrators have the necessary access to be able to revise

standard contract clauses and contract templates. Oracle also provides a feature whereby an external

contract document or a supporting document can be uploaded through the Manage Contract Documentsfunction and attached to a particular agreement.

Contract Deliverables can be managed through the Deliverables tab. Deliverables are any type of

document that the buyer is expecting from the supplier or other external parties. A typical example of aDeliverable is a proof of insurance form or maybe an OSHA certification of some sort. Oracle provides

the capability to add these deliverables with reminder criteria. The reminders are supported by a full rangeof date and time options and repeatability considerations as well.

Negotiations is the integration point between the buyer and Oracle Sourcing. Through Oracle Sourcing,buyers can create events which can be auctions, requests for quote, requests for interest and bidding

conferences. Lastly, there is a new Supplier Management form for Release 12 which can be accessed

through the Supplier tab. That allows a new setup mapping technique that has been referred to as breadcrumb path and train. The bread crumb path found on the left hand side of the form gives a quick

summary of what Supplier information has been setup and which information remains to be setup. Thebread crumb path also provides an implied sequence to the setups as derived from the scripted order of

the individual setup tasks.

An Approved Vendor List1

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