An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Information Governance: Securing data to manage riskPablo Sáez Montequín

Enterprise Account Executive

pablo.saez@AvePoint.com | @psaez

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Agenda

• Why implement Governance• Compliance, Risk, and Privacy• Out of the Box Information

Management• Solutions and Summary

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Why Implement Governance

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Importance of Information Governance

20%

CIOs

in regulated industries will lose their jobs for failing to implement discipline of information governance

Gartner Research: 2016 Prediction

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

How Much Governance is Needed?

Personal/My Sites

Governance

Visi

bilit

y

Project/Team Sites

Community Sites

Portal

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Customization Adoption Continuous Improvement

Operations Information Architecture

Information Management

Project Management Leadership

Infrastructure

Typical Policy Categories

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Define the Technical

Architecture

Drive Adoption

Establish Business

Requirements Drive Governance and Change

Management

How SharePoint is Deployed

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Establish Business

Requirements

Develop a Governance

Plan

Define the Technical

Architecture

Drive Adoption and

Change Management

How SharePoint should be Deployed

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

SharePoint is down due to bad

code/cannot upgrade

Users loose faith “I will use dropbox”

We will fix next version migration

Breaking SharePoint Boundaries

Search results are too generic

Pure ChaosNo capacity

planning(read budget!)

Everyone is to blame (SP Admin)

No way to know what to recover

when

Typical Issues with No Governance

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Compliance, Risk and Privacy

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Compliance Standards for Consideration Accessibility Compliance Section 508 and 508 Refresh Web Content Accessibility Guidelines (WCAG) 1.0 Web Content Accessibility Guidelines (WCAG) 2.0 Canadian Government common Look and Feel

Privacy Compliance Gramm-Leach Bliley Act (GLBA) California SB1386 and AB 1950 European Union Safe Harbor US Section 208 Privacy Act of the USA UK Data Protection Act Health Insurance Portability and Accountability Act (HIPAA) Canadian Personal Information Protection and Electronic Document Act (PIPEDA) European Union Data Protection Directive 1995/46 European Union Privacy and Electronic Communications Directive 2002/58

Others• Records Management

• Sarbanes Oxley (SOX)• Operational Security (OPSEC)• Export Control Requirements (ITAR)• Brand and Site monitoring

• Bad or Broken Links• Metadata Policy• Improper words or phrases• Identity mismanagement• Marketing Standards

• Metadata Policy• Risk Level Tagging• Dublin Core Metadata Initiative • Z39.50 Tagging• Custom Vocabularies• Pointer Records

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Information must be accessible and available to the people who should have access to it and protected from the people who should not

Further this information may need to be stored, archived and preserved for some period of time

These laws have common elements

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Confidentiality leaks—Compromised privacy

Loss of data integrity

No access to or availability of data

Some specific risks to consider…

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

How Much Compliance is Needed?

Personal/My Sites

Visi

bilit

y

Project/Team Sites

Community Sites

Portal

Compliance

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Out of the Box Features

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Management controls and scopesServi

ce Applica

tion

Configuration and Data

Farm

Web Application Service ApplicationZone

Content DB

Site collection

Top-level site

List/Library

[Folder]

Item / Document

Sub site Sub site

Security Permissions

Features

SSL

SharePoint Service Isolation

Quotas

Security Permissions

Ownership

(Full Control)

Web Application

Blocked File Types

Data Storage

SLAs

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Some limitsLimit Max Value Limit Type Notes

Web App 20 per Farm Supported Limit the # web apps; use Host Named SC

Content DB 500 per Farm Supported Perf hit on new SC; CA UI

SC per CDB 10K max2500 non-MySites

Supported Issues with upgrade speed; > #SC -> < SC KB; use Set-SPContentDatabase -WarningSiteCount

SC per Farm 750K Supported

Maximum size of documents pulled down by crawler

64 MB (3 MB for Excel documents)

Boundary

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Some new SP2013 features on this topic

Central Hub Export to NTFS Preserve in Place

eDiscovery Identity Content Mgmt S2S authentication Login tokens in DCS Store and App

Catalog

Site Based Retention Cross-site Publishing Site Policies

From 2007 and 2010: Self Service Sites; Content Types; Metadata Publishing; Information Management;

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

How we will Proceed with OOTB features

Central Administration - Service Applications (Shared)

Central Administration - Settings

Site Collection Settings

Site Settings

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

On-PremiseFarm

SOCIAL INTRANETTEAMS

Site collection

Marketing

Content DB

Site collection

HR

Content DB Content DB

Site collection

Intranet Home

HRMarketingFinance

Don’t panic – plan with end in mind… Example IA

EXTRANET TEAMS*

Content DB

Site collection

Finance

<LOB>APPS

ServiceFarm

PROFILESEARCH BCSMETADATA

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Central Administration

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Service Applications

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Create Term Sets for Policies

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Information Management Policy

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Manage Information Management Policy

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Site Usage Policy

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Manage Site Usage

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Site Policies – Self Service Site Creation

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Allow for Site Classification (retention only!)

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

You must tie the MMDS to a CTSH

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Bridging the Gaps

Who is the business owner?

What is the criticality of the site?

Business Approval?

Chargeback or cost model?

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Site Collection

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Building the Policies

Configure SC Audit Settings

Configure Content Type Policy (IRM)

Configure Site Policy (Closure).

Create Content types, Site Columns.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Configure Audit Settings

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Configure Content Types Policy Templates

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Labels have been Deprecated in SP2013

Labels are available for use by default!

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

On-PremiseFarm

SOCIAL INTRANETTEAMS

Site collection

Marketing

Content DB

Site collection

HR

Content DB Content DB

Site collection

Intranet Home

HRMarketingFinance

Don’t panic – plan with end in mind…

EXTRANET TEAMS*

Content DB

Site collection

Finance

<LOB>APPS

ServiceFarm

PROFILESEARCH BCSMETADATA

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Don’t panic – plan with end in mind - (IM)Managed Metadata

Term Set

Content Hub

Site Policies

Content Types

Site Columns

Web Apps

Intranet• HR• Employee Benefits• Performance

Personal• PSaez• CCoba

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Create a new Site Collection (template)

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Configure Site Policy

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Edit the Content Type Policies

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Run the jobs or wait….

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Site

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Where are the gaps?

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Gaps

How/Can you enforce it?

Can users leverage this?

How do you tie this into the SLA?

What about access (permissions)?

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Scenario 1: NDA delivered to Client• Attorney:• Member of Legal Group

• Container Security:• Legal Group Only

Client A Site

Client B Site

Client A NDA

Are security permissions enough?

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Scenario 2: Fire Walls in a Bank

• Trust and Investment Banker• Contoso in investment fund• Fund manager divest half of

Contoso stock

• Commercial Loan Officer Approval• Contoso ask for a loan for

machinery• Contoso is denied the loan

SEC now audits to see if insider trading occurs. First auditors checks permissions, find sharedpermissions in the employees personal sites.

Commercial Loan Officer has a personal site where anyone in the bank can access files andThey accidently posted loan worksheets there….. Since these are personal sites thereIs no audit logs

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Scenario 3,4,5…

• PII• HIPAA, HiTECH, PHI• FERPA

• Accessibility• ITAR• PCI, SOX….

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Summary

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Compliance Standards for Consideration Accessibility Compliance Section 508 and 508 Refresh Web Content Accessibility Guidelines (WCAG) 1.0 Web Content Accessibility Guidelines (WCAG) 2.0 Canadian Government common Look and Feel

Privacy Compliance Gramm-Leach Bliley Act (GLBA) California SB1386 and AB 1950 European Union Safe Harbor US Section 208 Privacy Act of the USA UK Data Protection Act Health Insurance Portability and Accountability Act (HIPAA) Canadian Personal Information Protection and Electronic Document Act (PIPEDA) European Union Data Protection Directive 1995/46 European Union Privacy and Electronic Communications Directive 2002/58

Others• Records Management

• Sarbanes Oxley (SOX)• Operational Security (OPSEC)• Export Control Requirements (ITAR)• Brand and Site monitoring

• Bad or Broken Links• Metadata Policy• Improper words or phrases• Identity mismanagement• Marketing Standards

• Metadata Policy• Risk Level Tagging• Dublin Core Metadata Initiative • Z39.50 Tagging• Custom Vocabularies• Pointer Records

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

AvePoint Compliance GuardianCompliance Guardian helps organizations: • Address Operational Security (OpSec) and Sensitive

Security Information (SSI) requirements and securely manage highly sensitive data.

• Identify and take action to protect environments from privacy violations.

• Ensure that content complies with requirements for site quality, brand management, and maintains a consistent look and feel across the organization.

• Easily validate IT systems, applications, and content against standards-based and custom organizational policies for accessibility.

File Systems ComplianceSharePoint ComplianceWeb Compliance

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Management controls and scopesServi

ce Applica

tion

Configuration and Data

Farm

Web Application Service ApplicationZone

Content DB

Site collection

Top-level site

List/Library

[Folder]

Item / Document

Sub site Sub site

Security Permissions

Features

SSL

SharePoint Service Isolation

Quotas

Security Permissions

Ownership

(Full Control)

Web Application

Blocked File Types

Data Storage

SLAs

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

AvePoint Governance AutomationDocAve Governance Automation• Microsoft SharePoint as a service• SharePoint Content Management• SharePoint Permissions Management• SharePoint Provisioning• SharePoint Lifecycle Management

Based on a Service Catalog with Service Descriptions for full lifecycle support and multilevel approvals

The DocAve Difference: Using the entire DocAve 6 platform as a foundation for governance policy enforcement – including modules for migration, data protection, administration, storage optimization, compliance, and reporting

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Continuous Improvement Lifecycle

Mixed Junk IN

Filter for CompliancePrioritize for Business Need

Structure for Governance

Organized Gold OUT

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Our Strengths: About AvePoint

Technologies

Support CommunityServices

Solutions Partners

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Our Resources: Learn More AvePoint

Visit www.AvePoint.com/Resources Customer Success Stories

eTutorial VideosWhite Papers

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

Our Goal: Your Satisfaction

Contact Sales

DocAve.com

Sales@avepoint.com

AvePoint.comUS: 1-800-661-6588