AMS Assembly

Thursday, October 24th 2013

Kingston City Hall

------------------------------------------6:30pm-----------------------------------------

Agenda

1. Approval of Agenda of the meeting of October 24th 2013 [Motion 1]

2. Speaker’s Business

3. Guest Speaker

a. Mayor Mark Gerretsen

4. President’s Report - President Eril Berkok

5. Vice President’s Report

a. Operations - Vice-President Nicola Plummer

b. University Affairs - Vice-President Thomas Pritchard

6. Board of Director’s Report - Chairman Rico Garcia

7. Student Senator’s Report - Senator Isabelle Duchaine

8. Rector’s Report - Rector Nicholas Francis

9. Student Trustee’s Report - Undergraduate Trustee Andrew Aulthouse

10. Statements by Members

11. Question Period

12. New Business

a. That AMS Assembly approve the Nominating Committee appointment of Emily Fleck

and Ana Lopez to SLC Council 2013-2014. [Motion 2]

b. That AMS Assembly approve the amendments to Policy Manual 2, Section 7, as seen in

Appendix A: Oreos [Motion 3]

c. That AMS Assembly approve the amendment to AMS Policy Manual 2, Section 2, Part

K: Equity Caucus as outlined in Appendix B: Chocolate Chip [Motion 4]

d. That AMS Assembly reconsider Motion 33 from the AMS Assembly meeting of October

10th, 2013, as seen in Appendix C: Peek Freans [Motion 5]

e. That AMS Assembly approve the amendment to AMS Policy Manual 2, Section 1 Part D

as seen in Appendix D: Ginger Molasses [Motion 6]

13. Discussion Period

a. Policy Papers for OUSA General Assembly

b. ORT

AMS Assembly

Thursday, October 24th, 2013

Kingston City Hall

-------------------------------------------6:30pm-----------------------------------------

Motion Sheet

1. Moved by: Kristen Olver

Seconded by: Thomas Pritchard

That AMS Assembly approve the agenda for the Assembly meeting of October 24th, 2013.

2. Moved by: Kristen Olver

Seconded by: Nicola Plummer

That AMS Assembly approve the Nominating Committee appointment of Emily Fleck and Ana Lopez to

SLC Council 2013-2014.

3. Moved by: Allison Williams

Seconded by: Thomas Pritchard

That AMS Assembly approve the amendments to Policy Manual 2, Section 7, as seen in Appendix A:

Oreos.

4. Moved by: Michelle Williams

Seconded by: Thomas Pritchard

That AMS Assembly approve the amendment to AMS Policy Manual 2, Section 2, Part K: Equity

Caucus as outlined in Appendix B: Chocolate Chip.

5. Moved by: Emily Fleck

Seconded by: Mark Godin

That AMS Assembly reconsider Motion 33 from the AMS Assembly meeting of October 10th, 2013, as

seen in Appendix C: Peek Freans.

6. Moved by: Gareth Savage

Seconded by: Thomas Pritchard

That AMS Assembly approve the amendment to AMS Policy Manual 2, Section 1 Part D as seen in

Appendix D: Ginger Molasses.

The President of the Alma Mater Society

Eril Berkok

October 24th, 2013

president@ams.queensu.ca

Hello members of Assembly,

Allow me to give some choice updates!

OMB Appeal

This week I will be spending a yet to be determined amount of time participating in the hearing of our

appeal to the Ontario Municipal Board regarding Kingston’s redistricting bylaw. Throughout the five

day hearing I will be called as a witness to be questioned or cross-examined by all three lawyers both

lawyers and Kevin Wiener. Given the sheer number of participants involved, I have no doubt that

many eyes will be fixated on the outcome, which we will be anticipating either on Friday or [hopefully]

shortly afterward. If you’re interested in learning more, let me know.

Second Homecoming Weekend

This past weekend marked the second and final Homecoming weekend of the year. The AMS

contributed largely the same efforts compared to the first weekend – Pancake Pep Rally, Queen’s Gives

Back/Fill The Bus, University District SMART cleanups and tree planting, and communication

regarding programming for students. Having participated in the cleanup myself I have to give strong

commendation to Michael Mooney and his efforts in organizing it – the end result was certainly

something to be proud of.

I had the distinct honour of attending the Tricolour Guard dinner, which is comprised of those alumni

who have been away from Queen’s for 50 years or longer (Class of 1963 and before). Certainly the

feeling that the Queen’s community is not only far-reaching but also time-tested did not escape me, but

it gave me the opportunity to hear their experiences and how different yet familiar they all sounded to

what we experience today. In a university that is now much larger, I wonder how it is that we can

successfully retrieve and maintain the strong cohesive community that was enjoyed by our

predecessors.

On one final note, much of what has been communicated to me points to this having been a successful

weekend from the perspectives of the City and the University. I remain cautiously optimistic that

Homecoming will return next year. In the coming weeks of debriefing I hope to establish the

importance of providing more opportunities for students to participate in future years.

MnO agreement renegotiation

This Wednesday marks the first in a series of renegotiation meetings of the Management & Operations

Agreement of the Student Life Centre. Our Executive Director and I are ready with what we want to

bring to the table and anticipate a fruitful next several months engaging in discussions with the

University and the SGPS.

University Council

This past weekend was the annual meeting of the University Council. I would like to take the time to

congratulate Jim Leech, outgoing President & CEO of the Ontario Teachers’ Pension Plan, on his

appointment as 14th Chancellor of the University. Though my position is no longer a sitting member, I

had the opportunity to participate in a long-term enrolment planning breakout session with Deans and

Councillors and to observe a self-reflective panel discussion on the future of the Council’s reform (it is

currently in the middle of downsizing from over 150 members to around 40), not to mention spending

time meeting a host of Councillors.

On a sidenote – the Strategic Enrolment Management Group has now completed its consultative phase

of its planning process. We are now commencing the next phase of writing a draft plan. Stay tuned for

more information on this as it happens.

Cheers,

Eril Berkok

Vice-President (Operations) Report to Assembly

Nicola Plummer

October 24th, 2013

vpops@ams.queensu.ca

Hello Members of Assembly!

I hope you all had a fantastic HoCo 2.0. I look forward to this week’s Assembly and taking any

questions you may have for me.

Audit | The Audit was passed at this most recent Board meeting. I now look forward to

bringing it to the members of the Corporation at the CGM on November 7th for final approval.

Budgeting Process | We are still on schedule to approve the budget at this year’s CGM and I

look forward to the opportunity to explain our finances to the members of the Corporation. I

am now working on changes to the budgeting section in the Constitution to bring to Assembly

that will update and codify our current practices.

Homecoming | While the second weekend was considerably less busy, we still saw success in

each of our services. I will allow the Directors to expand in further detail, but I am incredibly

pleased with how each of the managers handled the increase in volume to their businesses

over the past two Homecoming weekends. As always, any feedback you have, positive or

negative, is much appreciated!

Student Fee Protocol | Despite the Office of the Dean of Student Affairs having agreed to a

new timeline with respect to our student fee protocol, I have yet to receive the reconciliation

report that outlines the amount of fees brought in. I am extremely disappointed as we are now

waiting on a report that is almost a month late. I will be working on amending this agreement

to ensure that the reconciliation report is included in the transfer of funds, as neither is

sufficient on their own. I apologize to all groups waiting on their funds and the accompanying

information.

That’s all from me for now. Please feel free to email/phone/text me or stop by my office should

you have any questions or require any additional information. I look forward to taking

questions at Assembly.

Cha Gheill,

Nicola

Vice-President (University Affairs) Report to Assembly

Thomas Pritchard

October 24th, 2013

vpua@ams.queensu.ca

Members of Assembly,

I am very excited that our assembly this week will be taking place in City Hall. I hope you all take the

opportunity to meet and chat with the Councillors and other city officials who are able to attend.

October is a busy time for everyone, and of course, in the AMS. I will update you briefly on a few of the

things I have been working on below.

Ontario Undergraduate Student Alliance

Last Wednesday, Allison and myself travelled to Toronto for an OUSA Steering Committee meeting. In

the morning we met with Paul Genest who is the Deputy Minister Responsible for Francophone Affairs

and the lead negotiator on the Strategic Mandate Agreements for Ontario Universities. In the afternoon

we had a our monthly Steering Committee meeting, where we went over the three policy papers which

are going to General Assembly at the end of the month. On the 31st , Allison, Eril, myself and our three

delegates will head to Western University to attend Fall General Assembly where the Assembly will

make edits and changes to the papers, and hopefully at the end of the weekend, pass the papers at our

plenary meeting.

OMB Appeal

This week, the OMB appeal is taking place. It is being held in the Council Chambers at City Hall and

starts at 10am every day, except for on Thursday when it will start at 10:30am. There will most likely be

an evening session on Thursday, at which the participants in the appeal will be able to submit their

evidence and make statements. This evening session will be just down the hall from where we are at

assembly, so if we happen to finish early, you may be able to catch the end if you would like to. You

are invited to attend any part of the hearing throughout the week, and we are striving to have someone

there whenever possible from the AMS. If you have any questions about the procedure, or how to

attend please feel free to ask myself or Eril.

Homecoming

We have come to the end of our two Homecoming weekends and I have to say that I am quite pleased

with how both weekends went. On the first weekend , the sentiment from most parties was

overwhelmingly positive. Aberdeen St remained clear and open throughout the night, even though

there was quite a bit of activity at many of the homes there, and on the lawns. The second weekend

was relatively quiet. We are looking forward to debriefing in the coming weeks our community and

university partners to fully understand how both weekends went over and how we can continue to

improve for the coming years. I would like to personally thank everyone who contributed to making

the weekend such a success, from all of the student volunteers who made the various events possible,

to every individual who made the choice to celebrate the weekend responsibly.

Meetings with the Mayor

Following the first Homecoming weekend many students expressed concerns with the comments

which the Mayor expressed via social media. The Executive decided to respond to these concerns by

scheduling a meeting with the Mayor to discuss the concerns of our constituents. We made clear that

the tone which he used was inappropriate and problematic for encouraging persons who are his

constituents to engage with him in the future. We also submitted that we took issue with his seeming

condemnation of the weekend due to activity on Aberdeen and that in the context of how Aberdeen

has looked in the past, it was clear that students had made a real effort to make a change. We ask the

Mayor for some sort of public apology or at the very least an acknowledgement that his tone was

inappropriate. Finally, we asked that in the future, that the city communications shouldn’t discuss

Kingston residents vs. Queen’s students, as the term Kingston residents in fact includes students.

We did have a follow up meeting with the Mayor last Thursday which was quite brief. We briefly

talked about expectations for the weekend and the Mayor informed us that he would be putting out a

press release that day about the upcoming weekend. He also confirmed an earlier invitation which he

had extended to us to tour the University District on the Saturday evening with him and to then visit

the command centre at the Kingston Police Station. Saturday evening I received a communication from

one of the Mayor’s staff members letting me know that the mayor was cancelling the meet up that

night, as he had done a drive through and everything was quiet. They also expressed interest in

debriefing in the coming weeks and we look forward to it.

General

At the last Board of Directors meeting, the Board voted to change the bylaws in order to allow the

VPUA to vote.

At the end of this week I will be attending ASSIST (suicide intervention skills) training in order to

properly oversee the Peer Support Centre.

There’s a lot more, but I won’t bore you too much right now. I look forward to any questions!

Cha Gheill,

Thomas Pritchard

Vice President (University Affairs)

AAC Report to Assembly

Allison Williams

October 24th, 2013

aac@ams.queensu.ca

Hello members of Assembly,

I hope everyone enjoyed the second round of Homecoming, and that October is coming to a successful

close. If you hadn’t thought about it before, here’s a fun fact: in about a week, many of us will be half

way through our terms.

Here’s a little summary of what the last couple of weeks have looked like in the AAC:

Internal Commission

Committee and service activity is currently in full swing, and volunteers are working hard to engage

students on academic issues.

Teaching University Issues Committee |As you will see as a part of tonight’s new business, the

Teaching Issues Committee will be undergoing a name and mandate change to become the University

Issues Committee. While I will speak to this in greater detail when I introduce the motion, the

reasoning behind this change was to broaden the scope of the committee, both in terms of issues

covered and the number of students it has the capacity to engage. Under its new mandate, this

committee will act as an output of sorts for the Commission, ensuring we are informing students at

large of the efforts being taken on by the AAC and empowering them to participate in educational

advocacy on campus. In short, this will allow us to better operate on the student level and demonstrate

relevance and value to our members.

Teaching Awards Committee| I wanted to give a brief shout-out to this committee, as it has been

dealing with the particular challenge of having its Co-Chairs hired in the Fall rather than the Spring.

This means the Committee was not intact for a large portion of the year-planning and budgeting aspect

of September, and they have been working hard to bring themselves onto even ground with the others.

I see great value in the mandate of this committee, and am happy to see our Co-Chairs working hard to

ensure it has another successful year in establishing the importance of great teaching on campus.

The Academic Grievance Centre | The AGC is kicking into high gear as midterms come into full

swing on campus. The team has worked hard to administer a second, successful round of training to

volunteers hired in the Fall, and many binders full of resources and process assets will assist the

Officers throughout the year. This will be accompanied by sessions of ongoing training, which will

enable volunteers to support students under stress.

Please take the time to educate your members on the Centre; it is well prepared to take on an expanded

number of cases this year, and the volunteers consistently impress me with their knowledge and

professionalism. If you would like to stop by, we are located in Room 26 of the bunker in the JDUC,

directly next to the Peer Support Centre. We can also be e-mailed at acg@ams.queensu.ca!

Student Faculty Relations Committee| The Last Lecture Series has already chosen its two professors,

and is working towards securing a phenomenal new location for the lectures to increase its capacity.

They will also be taking on an initiative to profile several great professors on campus, so if you have an

instructor who has made a difference in your educational experience, I would encourage you to send

their name to sfrc@ams.queensu.ca!

Academic Caucus | Academic Caucus is starting to tackle some large-scale issues, with a

comprehensive strategy for the issue of ancillary fees (my meetings following the confirmation of this

strategy have already begun), some concerns surrounding the University’s Fair Dealing policy, and

Faculty-specific issues with course offerings and classes. They have also been consulted on the OUSA

policy papers coming to OUSA GA.

I am impressed with the level of information sharing and collaboration this body has taken on; this is

the first year Academic Caucus has operated in a long time, and I believe it will be an integral part of

students’ advocacy efforts in future years.

Interns | Since we last met, I have gained two wonderful interns! Georgie and Sabrina will be assisting

me with the research and consultative elements of my portfolio to ensure the AAC is thorough and

transparent with future policies. We are currently working on the innovation policy paper, and have

booked meeting at Presidents’ Caucus and Academic Caucus this week to that end.

General AAC

University Council | University Council is one of the University’s three governing bodies, and is made

up of many engaged Queen’s alumni. This week, I joined several other student leaders (shout out to

Hasina!) before the Council to deliver a panel discussion on enrolment at Queen’s. Despite being ill

with the Cold of the Century, I believe the discussion went well; the Councillors posed many

questions, and I followed up with many of them after the session or by e-mail. Even outgoing

Chancellor David Dodge pulled me aside to chat about the specifics of the issue.

The AMS Enrolment Policy Paper was circulated to the group as information beforehand, and I was

blown away by the number of Councilors (and administrators – I’m lookin’ at you Caroline Davis!)

who had read it. I received many comments on students’ efforts with regards to enrolment this year,

and I would like to reiterate my thanks to all of you for your engagement on the issue.

Meeting with Chair of Board of Trustees | The Board of Trustees is another component of the

University’s tri-cameral governance system. On Friday, I met with Barbara Palk, Chair of the Board, to

go over the contents of the Enrolment Policy Paper. She had skimmed the Executive Summary and

Finances sections of the document prior to our meeting, and the AMS received her full support (and a

wealth of advice) for our recommendations. This will be of immeasurable benefit as the enrolment

numbers come forward for approval later this year.

Enrolment Townhalls | I was given the opportunity to present at 2 enrolment townhalls put on by the

Strategic Enrolment Management Group in conjunction with the Deputy Provost. I hope they went

well – at the time of my writing this report, they actually haven’t occurred yet. Please wish me

retroactive luck.

Innovation | I have been working with the University to ensure student input as they bid for a portion

of the $70M in innovation funding being released by the province. In November, Queen’s will have to

rethink the innovation element of its Strategic Mandate Agreement, a discussion students will be

engaged in through the AMS Innovation Policy Paper. Presidents’ Caucus and Academic Caucus have

already been consulted on this issue, and Assembly will receive some concrete documentation soon.

The Ontario Undergraduate Student Alliance

Strategic Mandate Agreement Discussion |OUSA Steering Committee had the opportunity to meet

with Paul Genest, the man responsible for overseeing the renegotiation of the Strategic Mandate

Agreements from the Universities as part of the province’s new differentiation framework. After a two

hour meeting, I feel confident that Queen’s will need to make several changes to its SMA, including the

addition of specifications and metrics for the enhancement of teaching and learning on campus. The

plan also contains a strategic enrolment component, and given the many questions posed by Paul

regarding expanded enrolment at Queen’s, I will be sending him our Enrolment Policy Paper.

I would like the AMS to make a formal submission to the University before November to give student

input on the direction of this edited document, and would like to hear Assembly’s thoughts on this

idea. For more information on the process, please speak to me directly; this may be one of the largest

discussions happening on our campus right now.

Radio Interview on Unpaid Internships | OUSA has been gaining some attention on behalf of its

advocacy efforts surrounding unpaid internships. As a function of this, I was on a radio show earlier

this week talking about the Employment Standards Act, its reinforcement, and the fact that university

work-integrated learning experiences are exempt from its regulation. OUSA would like to see students

receive the same protections as other workers, and is pushing to have the ESA extended to WIL (with

several exemptions). If you’re looking to learn more about the issues, contact myself or Thomas!

Campaign Planning | Our Policy Deputy and External Advocacy Coordinators have been in contact

with OUSA’s Director of Communications preparing on-campus campaigns for the coming year. We

are partnering with QTV on a video meant to raise awareness on the issue of financial aid literacy, and

I am working with the OUSA President to link a visioning roundtable with sector partners to the

differentiation discussion. Hopefully, this will culminate in some reform of the provincial funding

formula for higher education, which will be a component of a large-scale policy paper I will be writing

for OUSA in the Spring!

Finally, I’d like to formally set the record straight with regards to my last Assembly report sign-off,

which red “QuAAC QuAAC”. While I enjoy a good pun, this particular addition was courtesy of

Kristen and Robbie, and I played no part in its addition to my report. As a proponent of academic

integrity and the protection of intellectual property, I felt the need to rectify any misunderstanding

surrounding the engineering of that particular phrase. All props should go directly to Kristen and

Robbie, and should any and all heckling.

Your ACC-quaintace,

Allison Williams

CAC Report to Assembly Gareth Savage

October 24th, 2013

cac@ams.queensu.ca

Hello members of Assembly!

Without further ado, here’s what’s going on in the always lively and vibrant Campus Activities

Commission:

Orientation Roundtable (ORT) Proposed Restructuring

- The motions I submitted for this week’s Assembly pertain to structural changes I am hoping to

make to the Orientation Roundtable (ORT). ORT is the central coordinating committee for the

many faculty/group Orientation Weeks, providing logistical, financial and administrative

support to ensure all 9 O-Weeks run as smoothly and effectively as possible. ORT is led by the

ORT Coordinator and supported by 4 Directors.

- The proposed restructuring came as a result of extensive consultation with the outgoing ORT

Coordinator, the VPUA and last year’s Campus Activities Commissioner in an effort to improve

the efficiency of ORT and ensure that its responsibilities are fairly and logically delegated. I am

happy to address any questions or concerns about these proposed changes.

Upcoming CAC Events (That you should definitely come to!)

o Queen’s Charitable Events Presents: Clarktion!

(https://www.facebook.com/events/171921083002522/)

o A favourite event of past years makes its return this Friday October 25th 9pm at Clark

Hall, featuring a live auction and live music! Bring your best bids for a chance to win

some awesome items!

o Queen’s Model Court (Nov 16-17)

o Queen’s Model Parliament (Jan 15-18)

o We are still accepting delegate applications for a position on the waiting list! It’s your

best chance to go to QMP if you missed the first deadline!

o Capture the Faculty (Nov 23)

o We need ALL FACULTIES to sign up for this otherwise it just doesn’t work! For more

info, ask me how your faculty can get involved in an awesome tradition.

Orientation Week 2014 Hiring

o ORT Coordinator (Full-time summer job!) application is now available online: due Monday

October 28 @ 4PM

o ORT Directors (subject to honoraria) application available on Friday: due Monday November

4 @ 4PM

o Head Gecko and FYNIRS Co-Chairs will be available very soon!

New Events Grant (Due Monday October 28 @ 4PM)

o Applications for the Fall Grant period are available now online and in the AMS offices!

o Designed to help provide financial support to start a new event or project on campus – spread

the word!

o More information and eligibility criteria at www.myams.org/cac/

CACophonously yours,

Gareth Savage

Campus Activities Commissioner

CIA Report to Assembly

Kristen Olver

October 24th, 2013

cia@ams.queensu.ca

Clubs Office

The Clubs Office had a successful workshop on Event Planning and Risk Management last week.

Thank you to the presenters: Gareth Savage, Colin Robinson, Amrit Athwal & Event Services. Clare

would also like to remind clubs that there is another workshop this Thursday at 6:00 pm in Macdonald

4 on Financial Management and Budgeting. CSI Chair was also hired (woo!). Clubs Grants

applications will be available on October 28!

New clubs:

- Queen’s Hindu Students Association

- Institute for Healthcare Improvement

- Robogals: Queen’s Chapter

- Get REAL

Re-ratifications:

- Queen’s Chinese Students and Scholars Association (QCSSA)

Non-Academic Discipline

No updates to report from JCOMM. There is an upcoming Senate Meeting on Non-Academic

Discipline to discuss hazing/initiation. NAD cases are very low comparatively to past Homecoming

years; shout out to Queen’s students for being awesome.

AMS Assembly

A huge thank you to Commissioner Wright for all of her hard work and planning for this Assembly at

City Hall. We are fortunate to have our Assembly here and meet & mingle with city Councilors, the

Mayor and town staff.

Thank you to everyone who has submitted their office hours. They will be published online this week;

please ensure you are keeping your hours henceforth.

Nominating Committee met two weeks ago, and after deliberation has put forward Emily Fleck and

Ana Lopez to sit on the SLC Council for 2013-2014. Additionally, the CIA was chosen as the NC Chair.

If anyone has questions or business regarding committees of AMS Assembly, please forward all

inquiries to cia@ams.queensu.ca.

As the scribe left for a conference out of country, I have not yet received the minutes for the Assembly

meeting of October 10th. There will be two sets of minutes on the November 7th agenda. My apologies

for any inconvenience this may have caused.

As we are pushing past the halfway mark of Assembly meetings this term, I would love to hear any

feedback you have on the logistics and running of Assembly. This could be anything from catering

suggestions, moving members around, to what location you have preferred thus far. I welcome all

constructive comments!

Elections

Voting days for the 2013 Fall Referendum is October 22nd & 23rd. Go VOTE!!! Shout out to the

fantastic Elections Team who has put in a lot of work to ensure the referendum went as smoothly as

possible. There were a few hiccups along the way; the next CIA report to Assembly will include a draft

of ways we are hoping to improve, and how the Elections Team will expand to create more awareness

and hype for the winter Executive & Rector election, in addition to the next referendum.

The last day to submit any complaints regarding the Fall 2013 election period is Saturday October

26th at 4:00pm. Please email Christopher Parker at cro@ams.queensu.ca.

Two Deputy Returning Officers were hired; welcome!

Archives

The Archive Assistant is working to digitalize our current records. We are working on a plan to

eventually make these records public and accessible. More to come!

I look forward to seeing all your fantastic Halloween costumes at the Underground next week.

CIAo,

Kristen Olver

CES Report to Assembly

Colin Robinson

October 24th, 2013

ces@ams.queensu.ca

CES Report to Assembly October 21st

Standardized Waste Diversion and Implementation of Organics Program

Organics program has been finalized with PPS and new bins have arrived, are assembled and are

being implemented this week

Jointly funded by Queen’s Sustainability and AMS; the Earth Centre has also offered up funding

for an additional 3-4 unit banks

STRIVE committee continues to actively promote the new system and proper use as part of their

waste diversion campaign

Lots of administration buy in as they are tracking this system with a work order to see what works,

what needs improvement for when they roll out a similar system campus-wide

Sustainability Action Fund

The fall granting period began this week and we’re starting to receive applications

Deadline for fall applications is October 25th

We’re looking to extend the deadline past October 25th this fall as we’d like to see more funds given

out earlier in the year; last year funds given out in second semester were generally not used as

effectively as possible given late-in-the-year time constraints

Homecoming Tree Planting Initiative # 2

Highly successful second installation of the event; all parties involved delivered well

Had 25 students and 5 alumni plant the trees in pre-dug holes on Sunday morning

It poured rain but this did not dampen the spirits of the volunteers

Frameworks now in place for an annual Homecoming tree-plant; we’re also looking at other

opportunities this year for the same group of students to plant trees in partnership with Physical

Plant Services and the AMS

Bikes and Boards

We are now open with regular business hours 12-6 Monday to Friday and 12-4 Saturday and

Sunday… this was really difficult to orchestrate with a volunteer staff

Continuing to develop the “advocacy” side of the business now that operations processes are more

established- Partnering with Kingston Coalition for Active Transportation to get involved in

lobbying efforts for bike lanes and improved bike rack availability on campus

Bikes and Boards is being examined in a study about Preferred and Active Transportation Routes

to Campus by the School of Urban and Regional Planning as a key “hub” for campus cycling

Career Speaker Series

Tim Nash an economist, investor and faculty at Ryerson will be coming to speak at Queen’s on

THIS WEDNESDAY October 23rd his talk will talk about the business case for sustainable investing-

he started his own investment firm in late 2008 and did very well practicing progressive investment

strategies leading to wide acclaim (through Lang and O’Leary Exchange, CBC, and more)

He will be returning in second semester to give a talk about Social Finance and Impact Investing

Financial Ethics Research Committee

I met with the “think tank,” three members of ComSoc’s Enactus last week to brief them on the

initiative- it was very well received and they’re excited to get to work

We’re going to be going through AMS policy documents to highlight value statements pertaining

to social and environmental good, and using these to inform a series of “negative screens which

will be applied to our investment portfolio

I have met with our funds manager, and he is also on board; he says the easiest way to see this

through is by giving him a “black-list” of companies that blatantly fail our screens, which he and

his sub-contracted managers will avoid

We’re also investigating the opportunity to raise an entirely new “impact fund,” separate from our

restricted funds; it could be used for regional social/sustainable investment projects with a

stable/high return (i.e. 8-10%/p.a.), for example local solar bonds; this would not be liquid, would

have to be entirely separate from the rest of the AMS’s portfolio, and funds would have to be raised

separately as well (this is all highly speculative but very exciting!)

MAC Report to Assembly

Catherine Wright

October 24th, 2013

mac@ams.queensu.ca

Hello members of Assembly,

Thank you for making it out to City Hall to enjoy tonight’s momentous assembly. We are fortunate to

have great relationships with the City and various Kingston organizations, and are grateful to have the

opportunity to mix and mingle with everyone here tonight. I hope you enjoy yourselves!

Here’s an update on what’s going on in the MAC:

Homecoming Wrap-up

Homecoming Round 2 was extremely successful. Our Sunday morning community clean-up went off

without a hitch, with special thanks to SMART Head Manager Michael Mooney for doing such a

fantastic job in organizing it. The Queen’s Gives Back food drive was also a great success, raising

double the amount of food than the first weekend. This brought our total donation count to 801 items,

which will go towards the St. Vincent de Paul Society of Kingston & the AMS Food Centre. Well done

all, and thank you so much to everyone who came out to volunteer!

AMS Assembly at City Hall

The last couple of weeks we’ve been putting the final touches on tonight’s event, preparing catering,

set-up, and sending out reminders to guests. We would like to thank Mayor Gerretsen for being our

guest speaker for the evening, Judy Reichstein for all of her help in planning this event, as well as our

guests from the City for attending tonight!

United Way “Point in Time Count”

Last Thursday, the City of Kingston through the United Way KFL&A organized volunteers to canvas

the city for a “Point in Time Count” of homelessness. Many MAC volunteers came out to contribute to

this initiative, and the preliminary results of the count are expected to be reported in mid-November.

Municipal Electoral Boundaries OMB Appeal

This week, myself and the executive will be out of the office to attend the OMB hearing of the electoral

boundaries appeal. We will report back to assembly with the results of the appeal.

Williamsville Community Association Annual Town Hall

On October 10th, I attended the Williamsville Annual Town Hall to give a short debrief on

Homecoming and answer any questions from community members. While there were a couple of

questions about the level of partying and use of police resources for the weekends, overall there was

great dialogue between myself, Staff Sargeant Greg Sands of the KPF, Councillor Jim Neill and

attendees of the town hall.

Your MuniciPAL,

Catherine Wright

SIC Report to Assembly

Michelle Williams

October 24th, 2013

sic@ams.queensu.ca

Hello Assembly,

Hope you are all well, and looking forward to having assembly at City Hall this week. This is what has

been happening in the SIC these last two weeks!

Peer Support Centre

The “1 in 4” event that the PSC, the Mental Health Awareness Committee, and the Canadian Mental

Health Association (Kingston Branch) held was a huge success! Hope you all had a chance to check it

out. Volunteers for the PSC had their first ongoing training session with the University Chaplain – and

it was well received by volunteers. The centre is gearing up for their “Queen’s TALKs” event that will

be taking place in November – this will be the first of two Queen’s TALKs events this year, which focus

on how YOU can help a friend in need and works towards the goal of breaking down stigma. It will be

a great event – and I will keep you all updated on details moving forward.

Food Centre

The Food Centre received donations from this weekends “Queen’s Gives Back” food drive – a huge

thank-you to the Queen’s United Way Committee and all the volunteers that helped with the event!

The centre also held an open house this weekend for people to drop by the Centre with any questions

about the service and to make the service welcoming/working to break down the stigma associated

with using a food bank.

Trick or Eat is fast approaching check out this event for details on volunteering at this year’s event – if

you have any questions feel free to email the Food Centre Director, Mark Tremblay, at

foodcentre@ams.queensu.ca

Collective Reflections

The Deputy Commissioner for the publications portfolio met with our publisher from Allan Graphics

last week to discuss the combined publications – it was a very productive meeting and good

discussions were had.

Want to be published? Collective Reflections is seeking submissions for its five different sections on

topics of – (dis)ability, mental health/illness, feminist issues, queer issues, issues of race/racism, and

anything else relevant to identity/oppression. Students at Queen’s and members of the Kingston

community are encouraged to send in their written and/or visual submissions by November 29th – to

submit_sicpubs@ams.queensu.ca with the following information: your name, the name you’d like to be

published under (anonymous submissions are welcome), and the name of your piece(s). We accept

both creative and academic submissions!

General

Hiring is now complete in the SIC – next week we will be having a SIC specific training session for SIC

volunteers.

This week, Sebastian Gorlewski (Peer Support Centre Director), Thomas Pritchard (AMS VPUA), and I

will be taking “Applied Suicide Intervention Skills Training (ASIST)”. This is a program through the

organization Living Works and is a two day session. Last year the PSC director took this training, and

found it useful in developing protocols and training for the Centre. More information on the training

can be found here.

From November 1st-3rd, myself and the Deputy Social Issues Commissioner (education portfolio) will

be attending a LGBT Student Leader Summit in Ottawa. The Summit is hosted by Egale Canada

Human Rights Trust (ECHRT) and will be an opportunity to connect with other students from

colleges/universities from Eastern Ontario to share ideas and develop strategies to create safer

campuses. I am super excited to attend – and the different training sessions will be incredibly valuable.

We will be bringing copies of institutional policies and materials from LGBTQ groups on campus to

represent Queen’s – if you have a group that you think should be represented, please email me! We

will try to contact every LGBTQ group on campus, but we’d appreciate any information on active

groups.

Equitably yours,

Michelle Williams

Hospitality & Safety Services Report to Assembly

Justin Reekie

October 24th, 2013

hsdirector@ams.queensu.ca

Date: Thursday October 24, 2013

Overview: The last couple weeks have been great for our Hospitality and Safety Services. Midterm

season as well as the return of Homecoming meant increased customer volume with the services. I

would like to congratulate the management teams, as well as everyone in the society with two great

Homecoming weekends!

1. Business as usual at Common Ground and The Brew.

1. Queen’s Pub and The Underground were extremely successful during both Homecoming

weekends, with no issues to report.

2. Throwback tomorrow! Make sure you get there early.

3. We are preparing for our Halloween Party, which will take place on October 30th!

1. Business as usual.

2. Planning an event? Need Student Constables? Don’t risk your event by not submitting an event

sanctioning form! Not sure if your event needs Student Constables? Ask Amrit Athwal, our

Chief Constable at qsc@ams.queensu.ca

1. Business as usual at Walkhome.

Cheers,

Justin Reekie

Retail Services Report to Assembly

Dan Bone

October 24th, 2013

retail@ams.queensu.ca

The managers are approaching professors in preparation for Winter CoursePacks; if you know of

professors who use CoursePacks, please direct them to pcc.purchasing@ams.queensu.ca for more

details.

Other than that, business as usual.

Homecoming was a huge success! The managers were able to replenish stock in time for HoCo 2.0, and

it was great seeing Tricolour clothing at the football game.

Other than that, business as usual.

The second round of Homecoming cleanup went smoothly. Thank you to SMART staff and everyone

who volunteered (students and community members)!

Special thank you to the Sci’44 Kingston Student Housing Co-operative for helping recruit volunteers,

Varsity Properties for taking care of the area surrounding Victoria Park, and Ewen MacKinnon for the

use of his truck.

There was a notable decrease in the amount of cleanup required for HoCo 2.0 when compared to the

first weekend, and volunteers were able to clean it up quickly.

Media Services Report to Assembly

Devin McDonald

October 24th, 2013

media@ams.queensu.ca

Queen’s Journal

• I am pleased to announce the Journal will be undertaking to overhaul their website in

the coming months. This past Thursday Board of Directors gave the Editors a mandate to

explore a two part process for the redesign. The first component will be a more minor update,

which will update the offerings of the site in addition to updating its aesthetic. The second

component will be a major overhaul including a shift in their backend Content Management

System.

• I am continuing to plan the Queen’s Journal Policy Committee, finding an appropriate

industry expert to sit in on of the three external seats.

Queen’s TV

- QTV continues to have strong and growing viewership of its offerings.

- We have encounter some issues in the development of their website though we hope to have

the project complete soon.

Yearbook and Design Services

- YDS had a successful weekend distributing yearbooks to Alumni. They are continually

striving to improve the speed with which the distribute their yearbook stock.

- We will be receiving our second shipment of yearbooks this coming Friday.

Convocation Services

- I am beginning to prepare for the Fall ceremonies, including working to liaise between

Gespard, our contractor, and the Registrar's Office.

AMS Board of Directors Report to Assembly

Rico Garcia

October 24th, 2013

board@ams.queensu.ca

Board of Directors

Alma Mater Society of Queen’s University Inc.

Hello everyone and I hope you all enjoyed Homecoming part 2 and seeing the Gaels beat

Guelph. The Board of Directors met this past Thursday and we approved the following:

Granting the Vice-President University Affairs voting rights at Board

Approving the Draft Financial Statements as prepared by KPMG

Discussed revamping the Queen’s Journal website to attract more advertising revenue

We had one of our auditor’s from KPMG, along with our controller Lyn, come to our meeting

to answer any questions regarding the draft financial statements. This was of great value to

Board.

In addition, in an attempt to be more strategic in nature and less operational, we have begun

some key discussions in closed session regarding our various guiding principals and

strategies. These discussions will later be summarized and incorporated into a document put

together by the strategic planning committee (to be shared at the Annual Corporate General

Meeting).

Our committees have also been busy. Here’s their progress since our last meeting:

Governance: Complete review of Board Policy is still underway

Finance & Audit: The draft audit statements were approved by the Board

Personnel: We are currently reviewing the survey results and creating a new salary

grid

Long-Term Plan: We are starting to create a list of key strategic questions for Board to

discusss

This is all that occurred at last week’s open session of the Board. Our next meeting will be held

in the AMS Boardroom at 6:30pm on Wednesday, October 30th, 2013 if anyone would like to

drop by.

Lastly, I have sent you all an email to schedule 45 minute meetings to chat about the AMS

Corporation prior to our Corporate General Meeting. Please sign for a time slot at

http://www.slottr.com/sheets/2912 if you haven’t already done so.

Thank you for reading this report and do not hesitate to contact me at the information below,

or in person, in case you have any questions.

Sincerely,

Rico Garcia

Chair

Board of Directors

Alma Mater Society of Queen’s University Inc.

board@ams.queensu.ca

Cell: (613) 888-9832

Undergraduate Student Trustee Report

Andrew Aulthouse

October 24th, 2013

trustee@ams.queensu.ca

Hello Assembly!

I do not have much to report on from the Board of Trustees. I would just like to comment on the past

two homecoming weekends. As a student who had never experienced a real homecoming before I was

incredibly excited for the two weekends, and enjoyed them immensely. As someone who regularly

interacts with members of the university administration, I was well aware of the stakes of the event.

Let me just say that I believe homecoming was a success, and am already looking forward to it next

year, and in future years when I will be an alumni. A huge thank you goes out to all of the people who

worked tirelessly to ensure that these two weekends were a success!

All the best,

Andrew Aulthouse

Student Senate Caucus Chair Report to Assembly

Isabelle Duchaine

October 24th, 2013

sscc@ams.queensu.ca

Hello University-Governance enthusiasts!

Not too much to official business to report on, but I know everybody is a big fan of reading reports so I

thought I’d throw in some words for you to enjoy. Senate is scheduled for next Tuesday, and the

agenda will be released shortly before Assembly. I encourage everybody to check it out.

The election for 2year Arts and Science Senator is underway, and I am delighted to see a large

field of candidates. Enthusiasm for governance is indicative of a functional and well-honed society, and

I am looking forward to welcoming our new Senator into the fold. They’ll hold office until Winter

2015(!!).

On an equally pressing matter, last Senate Committee on Academic Development devoted about 45

seconds to debating whether or not the term “Senate” should be written with the article ’the’ in front of

it, ie ‘The Senate is scheduled for next Tuesday” versus “Senate is scheduled for next Tuesday.” The

full title of the Senate, being of course, “The University Senate.” If you’ve got a rather strong opinion

on this issue, please let me know.

If you’re in Arts and Science, have a friend in Arts and Science, or could conceivably pass as an

Arts and Science student and are looking to become further involved, the Dean of Arts and Science is

looking for a couple of students to sit on the following committees:

a) Writing Advisory Committee that advises the Associate Dean on Writing Courses (3 times per

year, and right now we are working on putting together a certificate program, which could

involvereviewing proposals for program and new courses between meetings)

b) Ad Hoc committee looking at an Online BA in Liberal Studies (bi-weekly meetings for October,

Nov.)

c) . Introductory Statistics Project looking at replacing several discipline-specific statistics courses

with one or two multi-disciplinary courses

Contact myself or Preside Mason (I lifted this from his ASUS report #SorryNotSorry) if you’d

like to get in on it. The introductory statistics project looks especially interesting. If you contact me

expressing interest, there MAY even be a prize for you, valued at approximately $6.25 and redeemable

at the Queen’s Pub.

Yours in Expense Funds,

Isabelle Duchaine

University Rector Report to Assembly

Nicholas Francis

October 24th, 2013

rector@queensu.ca

None submitted.

ASUS President Report to Assembly

Scott Mason

October 24th, 2013

president@asus.queensu.ca

None submitted.

Hello Assembly!

I hope you all had an enjoyable Homecoming round two! Below is my report for the past two weeks.

Science Formal

Sci Formal is on November 2nd and we move in to Grant Hall on Thursday! If you would like to come

by and see some engineers at work, feel free to come check it out. Our theme is Alice in Wonderland so

prepare for some crazy designs! There will also be an open house for anyone to come and see the

structure and Kingston Hall. It should be starting between 10am-11am and open until 4pm.

Frosh Week Hiring

In the past two weeks we hired our Orientation Chair and Chief FREC. They are in the process of

planning for the year ahead and hiring FREC Committee. We’ll be taking some time to reflect on

previous Frosh Weeks and FREC Committees to make some positive change in the coming year.

Security Upgrades

The EngSoc Lounge is looking to get some security upgrades! We will be implementing security

cameras and some new alarm panels. Looking forward to having a more secure space!

Otherwise it has been a lot of internal work with our first year class and services. Come chat if you

have any questions about EngSoc and what we do!

Cheers,

Emily Fleck

R E N O W N E D S P I R I T , U N R I V A L E D E X C E L L E N C E

Tyler Hennick

President, Queen’s Commerce Society

Dear Assembly Members,

I hope everyone had a great Thanksgiving and second Homecoming weekends! Below are updates from the

Commerce Society.

Course Review | We have started preparing for a review of COMM153, a mandatory first-year course for

Commerce students that began this year. We hope to, using student feedback, be able to provide

recommendations to the School of Business for how the course can improve in the future.

Elections Policy Updates | We are currently looking into updating our Elections Policy to both reflect current

practices and provide a more fair campaign process. Changes are being put forward at our October 27th

Assembly so hopefully we can have changes in place for the upcoming election season.

External | ComSoc is currently gearing up for our Fall conference season with the inaugural Queen’s Commerce

Leadership Summit taking place this weekend and the Queen’s Conference on the Business Environment Today

taking place next weekend. For more information about our conferences, please contact Charlie Prussky at

vpexternal@comsoc.queensu.ca.

Internal | With 32 committees, it is always a busy time in the Internal portfolio. For more information, please

contact Ashton Menuz at vpinternal@comsoc.queensu.ca.

If you have any questions, concerns, or would like to discuss any of the above items, do not hesitate to reach out

to me at any time.

Best,

Tyler

Tyler Hennick

President, Commerce Society

president@comsoc.queensu.ca

Hello Assembly!

I hope you all had an excellent (and safe!) Homecoming 2.0.

Below are some updates from the world of CESA:

Changes to the Con-Ed Program:

On October 9th the Strategic Planning Committee (SPC) met to discuss future goals of the Faculty of

Education moving forward. Given the current state of affairs at the Faculty, this Committee has

become a sounding board for changes being proposed for the program. I expressed concerns regarding

how the Faculty was handling the communication of proposed changes to students about the transition

period from a one-year to a two-year B.Ed program and how it will affect future current and future

students. This was well received by several members of the Committee and they agreed to host a

Town Hall in late November to receive student feedback and answer questions on the changes. By

this time, the Faculty of Ed should have a more concrete idea of the how the program will look.

I have also encouraged the Faculty to begin providing online updates every two weeks to help clear the

air of confusion surrounding the program changes. I will keep you updated on where to find these

updates if and when they are posted.

CESA Restructuring + Potential New Positions:

CESA is looking to add some new positions and make some structural changes to better serve our

constituents and allow for more involvement. Here are some potential changes that we are exploring

and would welcome any feedback on (these are very early in the planning stages):

• Marketing Director: This position would essentially be in charge of creating and coordinating

marketing campaigns for events, initiatives, etc. They would also be helping to shape the Con-

Ed/CESA brand and messaging put forward by the Association. A marketing committee could

also be under the purview of this position.

• Electing a Speaker at the first Council Meeting: This would have the benefit of creating a new

opportunity for students to become involved in Council and taking a role away from the

Executive Administrator to allow them to focus on the rest of their job responsibilities.

Guest Speaker – Rector Nicholas Francis:

Thanks again Nick for speaking to CESA Council this past Sunday!

CESA Events:

Halloween at the Underground (Presented by Queen’s Conference on Education) is taking place on

October 31st! Tickets are on sale now in the Con-Ed Office. Spread the word, invite your friends, and

have an excellent time this Halloween with Con-Ed!

______________________________________________________________

Alex Marshall

President

Concurrent Education Students’ Association

(613) 532 7756

9tam12@queensu.ca

PHEKSA Report to Assembly

October 24th, 2013

president@pheksa.queensu.ca

Hello assembly,

We hope that everyone had a great second homecoming and that everyone is getting through

those midterms. We were unable to meet last week due to Thanksgiving but here are some of

the hot topics going on at PHEKSA council.

Homecoming 2.0 : PHEKSA hosted our second annual alumni BBQ. There was a great turnout

and served as a great opportunity for current students to meet past graduates. This is certainly

an event that will be continued in years to come

KIN Games: Our KIN games teams was selected. In March, the 24 PHE/ Kin students will

compete in academic and athletic competitions against Phys Ed and Kinesiology students from

across the country at McMaster University.

Peer Pals: We have over 100 first years signed up for our peer pals program where they are

paired with third and fourth year student.

All the best,

PHEKSA EXEC

Savannah Silva

PHEKSA President

president@pheksa.queensu.ca

Victoria Law Sarah McLean

Vice President University Affairs PHEKSA Vice President Operations

NSS President Report to Assembly

Jessica Searle

October 24th, 2013

9jas27@queensu.ca

Head Cape & NOC

Congratulations to Melissa McDonnell the Head Cape

of 2014!

We had 14 applications for NOC, this represents half of

the Capes, the process was very long and it was a very

difficult choice!

Congratulations to NOC 2014

Secretary Treasurer: Hillary Pattinson

Social: Hannah Jensen

Logistics Coordinators: Rose Bishenden & Megan

Bulmer

Academics: Vlad Bejan

Fundraising: Isyal Duff

Handbook: Derek Sanderson

Queens Nursing Student Conference

The conference will be held on Saturday November

16th 2013, and this year’s theme is Oncology. We are

looking forward to all of the guest speakers!

Nursing Career Fair

The Nursing Career fair will be held on Saturday

November 9th 2013. We are expecting a large number of

hospitals and organizations to attend this year.

Official Nursing Science Society Crest

I am very excited to show all of you the new Crest this week at Assembly!

Cha Gheill,

Jessica Searle

Queen’s Computing Students Association

Queen’s School of Computing

Goodwin Hall | Union Street Kingston,

ON | K7L 3N6

www.compsa.queensu.ca Hello Assembly, Here are some updates from COMPSA:

Hiring: We have just finished hiring and ratifying our new High Tech! Congratulations to Christopher

Radford, we feel that he will do an amazing job and we have our utmost confidence in him! We have also

hired and ratified 2 new members on council. Anastaysia Tarnouskaya for our Deputy Marketing position,

and Michael MacDonald for Formal Events.

Elections: Our fall elections ended not too long ago. The only position that was being voted on during this

election period is the First Year Representative. The first year students have spoken, and they chose Max

Garcia to be their First Year Representative for this year, so congratulations to him!

Events: Semi-Formal was a success. We had lots of fun, and we hope that everyone else did too! In regards

to upcoming events, not much is going on due to midterms, but Coffee with Profs is always happening.

Mark Staveley (son of Howard Staveley ) is coming back to Queens to do a talk on Tips and Tricks for

preparing and getting through Technical Interviews, which we are very excited for. The event is open to all

computer science and engineering students. There will be free pizza and drinks provided, and there will be

a pre-registration period because students who pre-register for this event will be eligible to win prizes that

Mark will be bringing in from Xbox! This event will be taking place on October 22nd, so it will already would

have taken place by this assembly.

CSS: COMPSA Site Services has held a tutorial on how to develop websites, and from there we are now at

the last steps of hiring new developers for our service. This means we can get more websites done, and at a

quicker pace, so if you need or you know someone who needs to get a website made, please do not hesitate

to contact us at css@compsa.queensu.ca!

COMPSA will be taking part in Queen’s STANDS UP Against Bullying. We would like to thank the

commerce society for all they have done. We are happy to be a part of such an amazing initiative.

That’s all from COMPSA for now, but if you have any questions or concerns about any of the items

mentioned above, please do not hesitate to contact me!

Cheers,

Sahib P.

Sahib Purba

President

Computing Students' Association at Queen's University

Phone: (613) 539-8739

Email: president@compsa.queensu.ca

MBA PRESIDENT: KYLE R.J. DREVER

kyle.drever@queensu.ca AMS Assembly October 24 Report

Absence from October 24th Assembly

I will not be present, nor will a proxy MBA member be sent to assembly due to the MBA class heading to Toronto

for an end of the Core MBA classes networking event. This networking event was organized as a joint effort

between the MBA class and the QSB Business Career Center. The guests of the networking event were invited by

my MBA classmates and we have a guest speaker: Dr. Peter Jensen, noted business author and public speaker.

The goal of the October Toronto trip is to keep the MBA class motivated in the job hunt moving forward after On

Campus Recruiting (OCR) has just finished.

OCR Results

I am proud to say the MBA class of 2014 has beaten the average MBA OCR placement percentage. We have

placed 7 students out of 64 in OCR, which is just a bit better than the annual average of 10% of the class getting

jobs by October.

Sincerely,

Kyle Drever

Residence Society President Report to Assembly

Hasina Daya

October 24th, 2013

ressocpres@queensu.ca

None submitted.

Appendix A: Oreos

Section 7, Part B: The Teaching Univeristy Issues Committee

Section 1: Committee Mandate

There shall be a Teaching University Issues Committee formed annually as a Standing Committee under

Academic Affairs. This committee shall either:

a) work on projects concerning the quality of teaching the quality of the student learning experience at Queen's

with a focus on academic aspects or and if appropriate collaborate with the relevant AMS committees or bodies

that may have a working interest in a chosen issue and

b) research issues advocate, educate, and lobby on issues concerning the quality of teaching the quality of the

student learning expereince at Queen's and produce written reports campaigns and materials that can be

submitted to the

A.M.S. Assembly, students at large Queen's administration, and Queen’s alumni or the provincial or federal

government, and

Section 2: Membership

a) This committee shall have one or two Chair(s), to be chosen by the Academic Affairs Commissioner.

b) The committee shall have at least 4 Members. These members are to be chosen by the Teaching University

Issues Committee

Chair(s).

Section 3: Duties and Responsibilities

The Chair(s) of the Teaching University Issues Committee is/are responsible for:

a) ensuring that the Committee, its meetings and any events that it holds are in accordance with the A.M.S.

Mission

Statement

b) adhering to all applicable policies of Senate, A.M.S., Room Bookings Office, and other Queen's administrative

bodies

c) overseeing the Committee

d) ensuring that the Committee fundraises and obtains sponsorship and donations as necessary to run

successful meetings

and any events

e) fundraising if the committee goes over budget in order to make back the entire amount lost, when possible

f) attending monthly Academic Affairs All-Chair meetings and meeting with the Academic Affairs Commissioner

and/or

deputy when necessary.

g) submitting a Committee Timeline by the end of June September which precedes the fall and winter academic

terms during which

the Committee will meet

h) collecting and compiling any records of the Committee meetings

i) submitting a written Committee Chair Transition Report according to the regulations of the A.M.S.

Constitution

j) ensuring that the Committee is not duplicating services or events already run by other university or

community groups

k) submitting a proposed budget according to the regulations of the A.M.S. constitution

l) submitting update budgets as they become available

m) keeping the Committee under budget

n) paying all of the Committee's outstanding bills before they become due

o) submitting a final budget according to the regulations of the A.M.S. constitution

p) working on projects concerning the quality of teaching the student learning expereince at Queen's, or

researching issues concerning the quality of

teaching quality of the student learning expereince at Queen's and produce written reports campaigns or

materials that can be submitted to the A.M.S. Assembly, students at large, Queen's administration,

or the provincial or federal government Queen’s alumni

q) increasing awareness and evaluating the effectiveness of the Centre for Teaching and Learning.

r) arranging regular meetings of the Committee

s) holding at least one office hour per week.

t) meeting with the Deputy Commissioner(s) at least bi-weekly to report on the progress of the committee.

Appendix B: Chocolate Chip

Section 2, Part K: Equity Caucus

Mandate

The caucus will work in solidarity with students on issues of marginalization to serve as a committee

of AMS assembly which aims to:

Offer lobbying support, and foster a more cohesive understanding of both oppression and equity at

AMS assembly and on each faculty council

Serve as a forum for dialogue, and provide an advisory body for consultation on issues of

marginalization and equity

Implement independent initiatives that aim to create a more equitable campus

Where requested, bring forth responses and recommendations on assembly items through discussion

and debate

Decision Making Process

The caucus will operate on a consensus decision-making process in order to encourage dialogue, and a

better understanding of the varying opinions. This will follow a simple structure to attain each

decision. The item will be discussed with the objective of identifying viewpoints, and gathering

information on the issue. The general direction of the caucus and possible proposals for action will be

identified here. The discussion will lead to a proposal. It will be followed by a call for consensus. Each

member of the group must actively state their agreement with the proposal by raising their hand. If

consensus is not achieved, each dissenter presents their concerns on the proposal, potentially leading to

another round of discussion to address the concern. The proposal may be amended, or re-phrased in an

effort to address the concerns of all members. The process then returns to a call for consensus and the

sequence is repeated until an agreement is reached. Upon agreement, the caucus will lobby for the

concluded proposal, or implement it as an action item where applicable.

Independent Projects and Action Items

The caucus will also conduct independent projects that will strive to proactively encourage equitable

policy and procedure within Queen’s student leadership. This includes creating drafts for the creation

of new policy and updates for what already exists. These will also go through the process of discussion

and consensus but unlike other items will also include the delegation of which action items will be

completed by which member. The chair and vice-chair will complete all action items unless otherwise

determined.

Membership

Voting members:

Engineering and Applied Science

Arts and Science

Commerce

Concurrent Education

Computing

Nursing Science

Physical and Health Education and Kinesiology

Medicine

MBA

Social Issues Commissioner

Ex-officio members:

Social Issues Commissioner

Society of Graduate and Professional Students

Education Students’ Society

Law Students’ Society

Rehabilitation Therapy

The chair of Equity Caucus shall be the Social Issues Commissioner.

Duties and Responsibilities

The Social Issues Commissioner will be responsible for:

1. Coordinating the list of members, and date for the first meeting of each school year

2. Reporting to the caucus all relevant information concerning the Social Issues Commission, as well as

any changes to the social climate towards marginalized students at Queen’s

3. Serving as a representative on AMS assembly to provide updates, and information on reached

decisions

The responsibilities of the Chair will be:position of Chair will be appointed by the caucus from within

the membership list, and will entail:

1. The preparation of an agenda for all meetings

2. Ensuring that the caucus meets biweekly throughout the fall and winter terms, beginning no later

than September, and January, respectively

3. The completion of all actionable items with the vice-chair, unless otherwise delegated

4. Ensuring that the reference source for all points of order to procedure should be Bourinot’s Rules of

Order, revised in its most recent edition

The position of vice-chair will be appointed the caucus from within the membership list, and will

entail:

1. Recording the minutes

2. The completion of all actionable items with the chair, unless otherwise delegated

Each member of the Equity Caucus shall be responsible for:

1. Going through an anti-oppression workshop, positive space program training, and any other

relevant training sessions as decided by the chair and vice-chair.

2. Attending meetings, or sending a proxy representative if unable to attend

3. Reporting to the caucus all relevant information on the activities of the represented organization and

any changes related to its social environment

Appendix C: Peek Freans

w. That AMS Assembly approve the addition of the following question to the 2013

Fall Referendum ballot: “Do you agree to the establishment of a Tea Room fee (subject

to individual opt-out) of $1.00 for the next three years?” as seen in Appendix D: Love

Me Some Student Fees. [Motion 33]

Appendix D: Ginger Molasses

(As seen in AMS Policy Manual 2: Section 1, Part D)

Section 5.1: Orientation Roundtable Coordinator

There shall be an Orientation Roundtable Coordinator (ORC) selected annually. This person's primary

responsibilities will include chairing Orientation Roundtable Meetings, mediating any conflicts and

facilitating the execution of Orientation week. The ORC acts as a liaison between the members of the

Orientation Roundtable and all other concerned campus and community parties.

The ORC shall operate out of the Campus Activities Commission of the AMS in cooperation with the

Commissioner and shall ensure that all faculty, residence, NEWTS and FYNIRS orientation committees

adhere with SOARB mandated policy as outlined in Spirit With Responsibility. The ORC has primary

responsibility for financial matters including preparing budgets, approving all expenditures and keeping

an accurate account of all revenue and expenditures by the Orientation Roundtable Executive. The ORC

shall comply with deadlines and reporting requirements as determined by the Commissioner and the

VPUA.

More specifically, the ORC shall be responsible for the common section of the Orientation Handbooks

preparing an external sponsorship package for distribution, , co-ordinating and operating the leadership

training according to the recommendations set forth by SOARB and creating and reconciling overseeing

the Orientation Roundtable Budget. The ORC shall serve as liaison between SOARB and the

Roundtable, enforcing decisions made by SOARB and forwarding comments and recommendations

from the Roundtable to SOARB. The ORC shall be responsible for general public relations regarding

Orientation Week that need to be completed during the summer.

The ORC shall be the chief spokesperson for ORT, including its executive and members, and shall be

responsible for general public relations regarding Orientation Week. The ORC shall field any media

inquiries in collaboration and at the discretion of the Campus Activities Commissioner and the AMS

Communications Officer.

The ORC shall be tasked with the procurement of monetary and in-kind sponsorship for Orientation

Week. The ORC shall be responsible for contact with potential and pre-existing sponsors to negotiate

agreements concerning, but not limited to, wristbands, t-shirts, frosh kits, and the common section of the

Orientation Handbooks. The ORC shall write contracts for any transactions they initiate and ensure that

they are signed and adhered to by all parties. Sponsorship contracts, internal or external, must first be

approved by the Campus Activities Commissioner, and the Vice-President (University Affairs) in

consultation with the AMS Executive Director.

During the summer, the Orientation Roundtable Coordinator shall assist with assume all the

administrative duties and responsibilities of the Orientation Roundtable Directors, in cases where the

regular availability of the ORC is necessary for the completion of a task or if an ORT Director is

unavailable to address an urgent matter pertaining to their portfolio. unless these people are available to

continue their work. In particular, the ORC shall be responsible during the summer for following

through with all matters relating to sponsorship.

The outgoing ORT Coordinator shall be required to facilitate a month-long transition period, to

commence upon the hiring of the new Coordinator.

Section 5.2: Orientation Roundtable Communications Director

There shall be an Orientation Roundtable Communications Director (ORCD) selected annually. The

ORCD’s primary responsibility shall be liaising with media and assist the ORC with securing

sponsorship. In addition, the ORCD shall be responsible for creating the Nerve Centre package and

communication trees. The ORCD shall receive the same IT training as the Orientation Roundtable

Systems & Support Director so that this position can also provide IT support during Orientation Week

itself. The ORCD shall also field media inquiries in collaboration with the ORCD, Campus Activities

Commissioner and AMS Communications Officer.

More specifically, the ORC shall maintain a complete contact list of all appropriate parties and distribute

it to facilitate communications between the Orientation Roundtable Executive and its various members.

The ORCD shall be responsible for contact with sponsors specifically for, but not limited to, wristbands,

t-shirts, frosh kits, and the common section of the Orientation Handbooks. The ORCD shall write

contracts for any transactions they initiate and ensure that they are signed and adhered to by all parties.

The ORCD shall assist the Orientation Roundtable Coordinator and shall be responsible for additional

tasks as required.

Section 5.2: Orientation Roundtable Leadership Development Director

There shall be an Orientation Roundtable Leadership Development Director (ORLDD) selected

annually. The ORLDD’s primary responsibility shall be the coordination and execution of all training

sessions for Orientation Week leaders hosted by the Orientation Roundtable.

More specifically, the ORLDD shall prepare and facilitate at least two mandatory leader training

sessions for upper year Orientation Week leaders. The first of these training sessions must occur in

March, immediately following the selection of upper year Orientation Week leaders by the various

faculty, NEWTS and FYNIRS orientation committees. The second training session shall normally be

held approximately one week prior to Orientation Week. The content of these training sessions will be

determined in consultation with the Orientation Roundtable Coordinator.

The ORLDD shall also organize and host at least one additional mandatory training session specifically

for orientation committees and their executive members. The content of this committee and executive

training will be determined in consultation with the Orientation Roundtable Coordinator.

The ORLDD shall be responsible for coordinating additional ad hoc training or leadership development

sessions as deemed necessary, or when requested by the Orientation Roundtable Coordinator or

otherwise mandated by recommendations brought forward by SOARB.

The ORLDD shall assist the Orientation Roundtable Coordinator and shall be responsible for additional

tasks as required.