Amelia County Needs Assessment...Courthouse 9 | Amelia County Needs Assessment July 16, 2014 Records...

July 16, 2014 Amelia County Needs Assessment

Objectives of the Study

Study Process / Schedule

Components of the Study

Options Identified and Options Developed

Cost of Each Option Developed

Recommendations

Presentation Outline

2 | Amelia County Needs Assessment July 16, 2014

1. Provide a Physical Assessment of Each Facility • Document condition of each building and site • Current utilization of each space • Space allocation of each department

2. Meet with Department Heads • Identify needs and issues • Strengths and deficiencies of existing spaces • Size, location and adequacy of existing spaces • Develop a program of requirements

3. Identify and Develop Options • Address current and long term needs

4. Provide Cost Estimates • Hard costs/soft costs

5. Recommendations for Selected Approach

Objectives of the Study


Buildings included in the study: • Administration Building • Humanities Building • Courthouse/Sheriff’s Department • Jackson Building • Hindle Building • EOC • Boepple Building • Health Department • VDOT Building

1. Meeting with Taylor/Daryl Oct 2013 • Study process and schedule • Tour of each building • Identified study participants • Obtained available drawings

2. Draft Plans of Each Building Nov 2013 3. Sent Survey to Department Heads Nov 2013

• Current and future staff needs • Current and future space needs • Relationship to other departments • Storage needs

4. Physical Assessment (9 Buildings – 3 Days) Nov/Dec 2013 • Confirm accuracy of existing drawings • Identify use of each room • Document conditions of buildings • Site concerns • Identify area each department occupies

5. Develop a Program of Requirements April 2014 • Meet with each department head (22 meetings – 4 days)

o Needs and issues ○ Adequacy of existing space o Strengths and deficiencies ○ Future space needs

6. Identify and Develop Options May/June 2014 • Identified 5 / Developed 2

7. Presentation to Board of Supervisors July 2014 • Revise options based on input received

Study Process / Schedule


• Survey completed by each department head

• Physical assessment/facility appraisal

• Minutes of meetings with each department head

• Current floor plans of each department

• Utilization of each space in each department

• Identifying options to meet needs

• Development of selected options

• Preparation of cost estimates for selected options

• Recommendations

Components of the Study


• 5 Options Identified

• 2 Options Developed • Current and long term needs • Solve Courthouse security issues • Relocate departments to reduce overcrowding and

allow for future expansion without building additions

Options Identified and Options Developed


Option 1


1. RENOVATE HINDLE BUILDING FOR HISTORIC SOCIETY & BOARD OF SUPERVISOR’S MEETING ROOM.

2. RENOVATE JACKSON BUILDING FOR JUVENILE COURT/JUDGE.

3. RENOVATE SPACE VACATED BY JUVENILE COURT FOR HOLDING CELLS. • PROVIDE A SECURE FENCED AREA AT REAR OF

COURTHOUSE TO LOAD/UNLOAD INMATES. 4. RENOVATE EOC FOR 911/DISPATCH. 5. RENOVATE SPACE VACATED BY 911/DISPATCH AND

SHERIFF’S OFFICE.

6. RENOVATE VDOT BUILDING FOR SOCIAL SERVICES. 7. RENOVATE A PORTION OF THE AREA VACATED BY

SOCIAL SERVICES FOR REGISTRAR. 8. COUNTY ADMINISTRATOR, REVENUE, TREASURER AND

VA COOPERATIVE EXTENSION REMAIN IN CURRENT LOCATIONS.

9. RENOVATE BOEPPLE BUILDING FOR COMMONWEALTH ATTORNEY AND COURT SERVICES.

10. RENOVATE HEALTH DEPARTMENT.

Courthouse Sheriff

Hindle Administration EOC

Health Dept

VDOT

Humanities

Boepple JC

911

Jackson

HS

REG

CS

CA

PROVIDE A SECURE FENCE AREA

A PORTION OF THE SPACE VACATED BY SOCIAL SERVICES IS AVAILABLE FOR FUTURE EXPANSION.

Courthouse


Records

Records Chief Deputy Clerk

Circuit Court Clerks Office Waiting

Breakroom

Judges Room

Jury Room

Circuit Court

HC

Vest.

HC

Circuit Court

W

M Conf./Wit. Room

Existing Courthouse (11,809 SF)

General District Court

Vest.

W M

Law Library

Wit. Room


Vest.

Juvenile Court

Deputy Clerk Office

File Room

Front Counter

Clerk’s Office

Judges Chamber

M W

Main Entry

Judges Room

Juvenile Court

LEGEND Circuit Court General District Court Juvenile Court

Dep. Clerk

KEY ISSUES • Public, staff, judges & inmates share same corridor • Transporting inmates from street to holding cells • Location and number of holding cells • Need additional witness room • Security • Clerks front counter

- Not handicap accessible - Not separated from public - Size of front counter - Inmates, public & staff share same space

1

Courthouse


Records


Circuit Court Clerks Office

Dep. Clerk

Waiting

Breakroom

Judges Room

Jury Room

Circuit Court

W

M

Vest.

Ph.

Conf./Wit. Room

Courthouse (11,809 SF)

Courthouse

Vest.

W M

Law Library


Vest.

Deputy Clerk Office Clerk’s

Office

Judges Chamber

Front Coun.

Wit. Room

Wit. Room

HC HC

File Room

Main Entry

HC

HC

W M

Secured Fence Area

LEGEND Denotes Areas of Renovations

Clerk/ Atty.

KEY ISSUES ADDRESSED • Created a secure area to load/unload inmates • Juvenile Court relocates to Jackson to allow space for:

- 4 holding cells - Attorney/Inmates conference room - Inmate/Clerk processing room - 2 witness rooms

• Clerks front counter - Handicap accessible, separated from public, larger

• Inmates no longer transported to clerk

1

Ramp

Ram

p

Sheriff’s Office


Mech. Mech.


Evidence Storage

Investigator

Investigator

Sto. Sto.

Lt. Office

Int. Mag.

Booking

Sto. G/A

Sgt./Dep.

Chief Dep.

Sto. Invest.

Sheriff

Sec.

Civil Proc.

Basement Courthouse – Sheriff’s Office (6,344 SF)

Existing Proposed

Rec. Copy

Waiting Sheriff’s Office

Mech. Mech.

LEGEND 911 / Dispatch Sheriff

Evidence Sto.

Investigator

Mag.

Chief Dep.

Sheriff

Civil Proc.

Rec. Copy

Office Storage

Sto. Sto.

Inter. Room

Dep. Bay

911 Equip

Dispatch

Coord.

BR/ Pro QA

Sgt. Ofc. Clo

T Investigator

Booking

KEY ISSUES • No space for expansion • Front counter/reception area not secure • Deputy bay/sergeant’s offices not large enough • Need space for another investigator • Need window into magistrar’s office from corridor • Civil process office too small

KEY ISSUES ADDRESSED • 911/Dispatch relocated to EOC • Space is available for expansion

- 3 investigators offices - Deputy bay/sergeant offices - Civil process office

• Front counter/reception area is secure • Window added at magistrate’s office from rear corridor

1

Jackson Building


Basement

First Floor

Juvenile Court

Jackson Building (3,296 SF)

M/E HC HC

Inmate Proc. Judges

Chambers

T

Sto.

Juvenile Court

W

M

Clerk

Waiting

Family Rm./ Attorney

Vest.

Corridor

Boiler Room

Sto.

Existing Basement (686 SF)

Existing First Floor (2,610 SF)

Historic Society

BR Sto. Office

Display/ Conference

Library/ Display M

useu

m

Disp

lay

Sto.

Corridor

Corr

idor

Vest.

1

KEY ISSUES • Historic Society moves to Hindle Building • Juvenile Court occupies entire building

o Larger Courtroom: 391 vs. 750 SF • Two holding cells in basement • Judge Southall and Clerk move back and forth between Jackson and General District Court

o Juvenile Court in morning o Domestic Relations Court in afternoon

Hindle Building


Existing Basement Floor (2,750 SF) Existing First Floor (2,750 SF) Existing Second Floor (2,750 SF)

Basement First Floor Second Floor

Hindle Building (8,250 SF)

Unassigned Space

Historic Society

Board of Supervisors

Old Boiler Room

Locker Room

Locker Room

CR

CR

CR

CR

CR

CR

CR

CR

CR

Unassigned Space

Unassigned Space

Unassigned Space

Display

Vest.

Display/ Library

Office Sto. Break Room

Executive Session

Lounge

M W Board of Supervisors Mtg. Rm.

1

KEY ISSUES • Historic Society occupies first floor • Board of Supervisors Meeting Room on second floor • Basement remains unfinished • Elevator and exterior stair added

Boepple Building


LEGEND Commonwealth Attorney Court Services Registrar

Existing Proposed

Boepple Building (4,129 SF)

Court Services

Commonwealth Attorney

Probation Officer

Sec. Mech.

St./Absent. Voting

Voter Reg.

Waiting

Mech.

CA Office

Vault Lib./Copy Room

Conf. VW. Ofc

Adm. Asst.

Waiting Assist. CA Ofc.

Waiting/ Sec.

T Sto. Comm. Juv. Officer

Probation Officer

Library

Victim Witness

Vault

M

W

Sto.

Mech. Waiting

Admin Assist.

Conf.

Assist. CA

CA

Mech.

Copy / BR

C.J. Ofc/Sto.

Registrar

CA

CS

KEY ISSUES • One entry for all 3 departments • Registrar, CA, and Court Services

need additional space • Registrar

- Waiting area too small - Storage room also used

for absentee voting - Need access to a

conference/training room • Court Services

- No waiting area - Limited storage space - Need office space for

secretary , community juvenile

officer and probation officer

• Commonwealth Attorney - Go thru library/copy

room to access CA - Assistant CA, Conference

Room & Waiting are too small

- Waiting area not secure

1

KEY ISSUES ADDRESSED • Registrar relocates to Humanities Building • CS and CA have room to expand • Separate entry/waiting area for CS and CA • Waiting areas are secure

EOC Building


Existing Basement (857 SF) Basement

Existing First Floor (2,692 SF) EOC/911 Dispatch

EOC Building (3,549 SF)

EOC

911/Dispatch

Storage & Emergency Supplies


Office

Unfin’d Space WR Classroom

M

W Corridor

Office EM Supplies P/P

EOC 911 Equip.

E911 Coord.

911/Dispatch

Pro QA Sto. T Classroom

EOC

Office

M

W

P/P

Unfin’d Space

1

Map Display Map Display

KEY ISSUES • 911/Dispatch moving to EOC frees up space to expand Sheriff’s Department • EOC Building recently renovated • Existing Building can accommodate both EOC and 911/Dispatch

Admin/Humanities Building


Virginia Cooperative Extension

Social Services

Existing Humanities Building (6,619 SF)

County Administration

Commissioner of Revenue

Existing Administration Building (10,797 SF)

Treasurer

Administration Building Basement (3,791 SF)

LEGEND Commission of Revenue County Administration Social Services Treasurer VA Cooperative Extension

Unassigned Space

Electrical Unassigned Space

Unassigned Space

Mechanical

Sto. Training Room

Corridor

Sup.

Ext. Agent

Ext. Agent

Ext. Agent

Rec. BR/Office

Office

Sup BR

Copy Office Office Office

Office Office Office Office Office Office

Aide 1 Interview Clerk Wai

ting

Conf. Office Office Director Office Manager

Bldg. Inspec.

Exec. Sec.

Acc. Pay.

Finance Office Rec. County

Admin.

Sup. T

Data/ Server

County Planner

Copy Room

CSA/ E&SC

Rec./ Clerical

Wai

ting

Waiting Area

Sec. Maps/ Work Area

Copy/WR

COR Ofc.

Conference Room

Conf/Board Room

BR BR Ofc. Work Room Treasurer

Supply

Dep. Treas.

Chief Dep. Treas.

KEY ISSUES • County Administrator, Revenue, Treasurer, VA Cooperative Extension and Social Services - no space for future expansion • Shortage of staff restrooms 1



Sto. Training Room

Unassigned Space

Sup. Rec. BR/ Office

Ext. Agent

Ext. Agent

Ext. Agent

Secure Sto.

Voting Voter Reg. Waiting

T

Bldg. Inspect.

Exec. Sec.

Acc. Pay.


Admin.

County Planner

Data/ Server Copy

CSA/ E&SC

Rec. Wai

ting

Maps/ Work Area

Copy/WR

COR Ofc.

Sec. Waiting Area

Conference Room

Conf/Board Room

BR Treasurer Work Rm

Supply

Dep. Treasurer

Chief Dep. Treasurer

Sto. BR Future Offc.


Registrar

Humanities Building (6,619 SF)



Administration Building (10,797 SF)

Treasurer


Corridor Corridor

Corridor

KEY ISSUES ADDRESSED • Social Services relocates to VDOT • Space is now available for future expansion • Staff restrooms added for Treasurer and Registrar • Registrar occupies a portion of the space vacated by Social Services

1

VDOT Building


Ofc Mgr

Clerical Waiting T

Clerk

Director Sto

Break rm.

Copy Rm.

File rm. Toilet

JC Elec FS & Eligibility

1

2

3

4

5

6

7

9

8

10

11

12

13

14

15

FILE

FI

LE

FILE

FI

LE

T

Intvw

Intvw Intvw

VDOT Building (5,890 SF)

Proposed

Social Services

Existing

SOCIAL SERVICES • Key issues with current location (Humanities Building) - No space for expansion - Need additional file space - Limited number of interview rooms - Need to add a staff restroom - Existing conference room too small - Waiting area too small - Need a family observation area

SOCIAL SERVICES RELOCATED TO VDOT BUILDING • PROS/CONS - Existing floor plan cannot accommodate Social Services (gut interior) - 1,245 SF more space than current location

• 4,064 vs. 5,309 SF - FS and Eligibility workers offices in cubicles

not individual offices. - Adequate parking is available

Intvw

1

1

Health Department


Health Department (3,294 SF)

PROS • Size of facility is adequate for services provided • Good location • No problems with water/sewer • Cabinets in good shape • Parking is adequate for staff/visitors • Roof does not leak

CONS • Facility has not been renovated since 1980 addition • Restrooms need upgrade • Floor slab has settled and cracked in several areas • Light fixtures need replacing

1

Sr. Nurse Nurse

Ofc. Ofc. File Rm.

Clerk Clerk

Sanita-

rian

Waiting Rm. Clerical

Exam Rm 1

Exam Rm 1

Lab T T

T JC

P.H

Women

Men

Conf/ Breakrm.

Triag.

7. RENOVATE VODT BUILDING FOR SOCIAL SERVICES 8. RENOVATE A PORTION OF THE AREA VACATED BY

SOCIAL SEVICES FOR REGISTRAR 9. COUNTY ADMINSTRATOR, REVENUE, TREASURER AND

VA COOPERATIVE EXTENSION REMAIN IN CURRENT LOCATIONS

10. RENOVATE BOEPPLE BUILDING FOR COMMONWEALTH ATTORNEY AND COURT SERVICES

11. RENOVATE HEALTH DEPARTMENT

Option 2


Courthouse


Health Dept

VDOT

Humanities

Boepple

Jackson

JC

911 HS

REG

CA

CS

Sheriff

1. RENOVATE HINDLE BUILDING FOR HISTORIC SOCIETY AND BOARD OF SUPERVISOR’S MEETING ROOM.

2. RENOVATE JACKSON BUILDING FOR LAW LIBRARY & INVESTIGATORS

3. JUVENILE COURT REMAINS IN ITS CURRENT LOCATION 4. RENOVATE EOC FOR 911/DISPATCH. 5. RENOVATE SPACE VACATED BY 911/DISPATCH AND

SHERIFF’S OFFICE. • INCLUDES HOLDING CELLS AND AN ELEVATOR

6. RENOVATE LAW LIBRARY FOR HOLDING CELL & ELEVATOR.


PROPOSED ADDITION

Courthouse


Records


Circuit Court Clerks Office Waiting

Deputy Clerk

Breakroom

Judges Room

Jury Room

Circuit Court

HC

Vest.

HC

Circuit Court

W

M Conf./Wit. Room

Existing Courthouse (11,809 SF)


Vest.

W M

Law Library

Wit. Room


Vest.

Juvenile Court

Deputy Clerk Office

File Room

Front Counter

Clerk’s Office

Judges Chamber

M W

Main Entry

Judges Room

Juvenile Court

LEGEND Circuit Court General District Court Juvenile Court

2

KEY ISSUES • Public, staff, judges & inmates share same corridor • Transporting inmates from street to holding cells • Location and number of holding cells • Need additional witness room • Security • Clerks front counter

- Not handicap accessible - Not separated from public - Size of front counter - Inmates, public & staff share same space

2

Courthouse



Circuit Court Clerks Office

Courthouse (11,809 SF)

Courthouse

Vest.

W

Dep. Clerk

Waiting

Chief Deputy Clerk

Records

Records Judges Room

Breakroom

Jury Room

Circuit Court

Juvenile Court


Wit Rm.

Elec. S

T

Judge’s Rm.

Main Entry

M

Judges Chamber Clerk’s

Office

Deputy Clerk Office

File Room

Vest.

Conf./Wit. Room M

Vest.

Ph. W

M W

HC

Clerk

Front Count.

Corridor

Wit Rm.

KEY ISSUES ADDRESSED • Juvenile Court remains in current location • Law library relocates to Jackson Building allow space for:

- Elevator - Holding cell - Inmate/Clerk processing room

• Holding cells converted to witness rooms • Clerk front counter

- Handicap accessible, separated from public, larger • Inmate no longer transported to clerk • Two witness rooms

2

Ram

p

Sheriff’s Office


Mech.


Basement Courthouse – Sheriff’s Office (6,344 SF)

Existing Proposed

Sheriff’s Office

LEGEND 911 / Dispatch Sheriff

Rec.

Dep. Bay

BR/ Pro QA

T

911 Equip

Dispatch

Mech. Mech.

Clo

Coord.

Sheriff

Chief Dep.

Mag.

Booking Srgt. Ofc

Inter. Room

Civil Proc.

Sto. Sto.

Investigator

Investigator

Evidence Sto.

Copy

Office Storage

Interrog Booking

Mag. Chief deputy

Future Ofc

Lieutenant Ofc

Sto.

Evidence Storage

Sto.

Hallway

Rec. Copy

Sec.

Waiting

Sheriff Civil Proc.

Srgt/ Deputies

HC

HC HC T HC Sto

G/A E/D

Mech. Mech.

KEY ISSUES • No space for expansion • Front counter/reception area not secure • Deputy bay/sergeant’s offices not large enough • Need space for another investigator • Need window into magistrar’s office from corridor • Civil process office too small

KEY ISSUES ADDRESSED • 911/Dispatch relocated to EOC • Investigators relocate to Jackson Building • Inmates unloaded on street and transported thru sheriff’s office:

• 4 holding cells • Attorney/Inmate conference room • Elevator

• Front counter/reception area is secure • Space is available for needed expansion

2

Jackson Building


Sto.

Existing Basement (686 SF)

Existing First Floor (2,610 SF)

Historic Society

BR Sto. Office

Display/ Conference

Library/ Display M

useu

m

Disp

lay

Sto.

Corr

idor

Vest. Law Library & Investigators

First Floor

Law Library

Investigator Investigator Entry

Investigator E.S. T

T Unassigned

Sto.

Corr

idor

Corridor

Boiler Room

Unassigned

Unassigned Boiler Rm

Sto.

corridor

Jackson Building (3,296 S.F.)

Basement

2

KEY ISSUES • Historic Society moves to Hindle Building • Law Library and Investigators relocate to Jackson Building • Basement remains unfinished • Space available on first floor for expansion

Hindle Building


Existing Basement Floor (2,750 SF) Existing First Floor (2,750 SF) Existing Second Floor (2,750 SF)

Basement First Floor Second Floor

Hindle Building (8,250 SF)

Unassigned Space

Historic Society

Board of Supervisors

Old Boiler Room

Locker Room

Locker Room

CR

CR

CR

CR

CR

CR

CR

CR

CR

Unassigned Space

Unassigned Space

Unassigned Space

Display

Vest.

Display/ Library

Office Sto. Break Room

Executive Session

Lounge

M W Board of Supervisors Mtg. Rm.

2

2

KEY ISSUES • Historic Society occupies first floor • Board of Supervisors Meeting Room on second floor • Basement remains unfinished • Elevator and exterior stair added

Boepple Building


LEGEND Commonwealth Attorney Court Services Registrar

Existing Proposed

Boepple Building (4,129 SF)

Court Services

Commonwealth Attorney

Probation Officer

Sec. Mech.

Voter Reg.

Waiting

Mech.

CA Office

Vault Lib./Copy Room

Conf.

Waiting Assist. CA Ofc.

Waiting/ Sec.

T Sto. Comm. Juv. Officer

Probation Officer

Library

Victim Witness

Vault

M

W

Sto.

Mech. Waiting

Admin Assist.

Conf.

Assist. CA

CA

Mech.

Copy / BR

2

VW. Ofc

Adm. Asst.

St./Absent. Voting

C.J. Ofc/Sto.

Registrar

CA

CS

KEY ISSUES • One entry for all 3 departments • Registrar, CA, and Court

Services need additional space • Registrar

- Waiting area too small - Storage room also

used for absentee voting

- Need access to a conference/training room

• Court Services - No waiting area - Limited storage space - Need office space for

secretary , community juvenile

officer and probation officer

• Commonwealth Attorney - Go thru library/copy

room to access CA - Assistant CA,

Conference Room & Waiting are too small

- Waiting area not secure 2

KEY ISSUES ADDRESSED • Registrar relocates to Humanities Building • CS and CA have room to expand • Separate entry/waiting area for CS and CA • Waiting areas are secure

EOC Building


Existing Basement (857 SF) Basement

Existing First Floor (2,692 SF) EOC/911 Dispatch

EOC Building (3,549 SF)

EOC

911 Dispatch



911 Equip.

E911 Coord.

911 Dispatch

Pro QA Sto. T Classroom

EOC

Office

M

W

P/P

2

Office

Unfin’d Space WR Classroom

M

W Map Display Corridor

EM Supplies P/P

EOC Unfin’d Space

Office

2

Map Display

KEY ISSUES • 911/Dispatch relocating to EOC frees up space to expand Sheriff’s Department • EOC Building recently renovated • Existing Building can accommodate both EOC and 911/Dispatch




Social Services

Existing Humanities Building (6,619 SF)



Existing Administration Building (10,797 SF)

Treasurer

Administration Building Basement (3,791 SF)

LEGEND Commission of Revenue County Administration Social Services Treasurer VA Cooperative Extension

Unassigned Space

Electrical Unassigned Space

Unassigned Space

Mechanical

Sto. Training Room

Corridor

Sup.

Ext. Agent

Ext. Agent

Ext. Agent

Rec. BR/Office

Office

Sup BR

Copy Office Office Office

Office Office Office Office Office Office

Aide 1 Interview Clerk Wai

ting

Conf. Office Office Director Office Manager

Bldg. Inspec.

Exec. Sec.

Acc. Pay.


Admin.

Sup. T

Data/ Server

County Planner

Copy Room

CSA/ E&SC

Rec./ Clerical

Wai

ting

Waiting Area

Sec. Maps/ Work Area

Copy/WR

COR Ofc.

Conference Room

Conf/Board Room

BR BR Ofc. Work Room Treasurer

Supply

Dep. Treas.

Chief Dep. Treas.

2 KEY ISSUES • County Administrator, Revenue, Treasurer, VA Cooperative Extension and Social Services - no space for future expansion • Shortage of staff restrooms 2



Sto. Training Room

Unassigned Space

Sup. Rec. BR/ Office

Ext. Agent

Ext. Agent

Ext. Agent

Secure Sto.

Voting Voter Reg. Waiting

T

Bldg. Inspect.

Exec. Sec.

Acc. Pay.


Admin.

County Planner

Data/ Server Copy

CSA/ E&SC

Rec. Wai

ting

Maps/ Work Area

Copy/WR

COR Ofc.

Sec. Waiting Area

Conference Room

Conf/Board Room

BR Treasurer Work Rm

Supply

Dep. Treasurer

Chief Dep. Treasurer

Sto. BR Future Offc.


Registrar

Humanities Building (6,619 SF)



Administration Building (10,797 SF)

Treasurer


2

Corridor Corridor

Corridor

KEY ISSUES ADDRESSED • Social Services relocates to VDOT • Space is now available for future expansion • Staff restrooms added for Treasurer and Registrar • Registrar occupies a portion of the space vacated By Social Services

Waiting

2

VDOT Building


Ofc. Mgr.

Waiting

Vest.

T

Obsv Clerk

T

Director Sto. Conf. Rm.

Family Rm.

Toilet Rm.

Ofc Ofc Ofc Ofc Ofc

Ofc Ofc Ofc Ofc

Ofc Ofc Ofc Ofc

Ofc

Ofc Storage

Copy/ print Ofc

File Rm.

Vest.

31’-0”

44’-0

”

Intvw Intvw

VDOT Building (5,890 SF)

Proposed

Social Services

Existing

SOCIAL SERVICES • Key issues with current location (Humanities Building) - No space for expansion - Need additional file space - Limited number of interview rooms - Need to add staff restroom - Existing conference room too small - Waiting area too small - Need a family observation area

SOCIAL SERVICES RELOCATED TO VDOT BUILDING • PROS/CONS - Existing floor plan cannot accommodate Social Services (gut interior) - 2,609 SF more space than current location

• 4,064 vs. 6,673 SF - Provided permanent offices for FS and Eligibility Workers - Provided a family observation area - Provided a large conference room - Requires a 1,364 SF addition

2

2

Intvw Intvw Clerical

Health Department


File Rm.

Exam Rm 1

Exam Rm 1

T T

Men

Conf/ Breakrm.

Women

Waiting Rm.

Sanita-

rian Ofc. Ofc. Clerk Clerk

Lab

Triag.

Clerical

Hall

Sr. Nurse

T ST ST

Nurse P.H.

Health Department (3,294 SF)

PROS • Size of facility is adequate for services provided • Good location • No problems with water/sewer • Cabinets in good shape • Parking is adequate for staff/visitors • Roof does not leak

CONS • Facility has not been renovated since 1980 addition • Restrooms need upgrade • Floor slab has settled and cracked in several areas • Light fixtures need replacing

2

Cost of Each Option Developed


Cost Estimate – Option 1


Description Total Cost

1. Jackson Building $496,300

2. Boepple Building 454,190

3. Hindle Building 1,725,000

4. Administration Building 157,750

5. Humanities 344,035

6. Courthouse Basement 347,600

Courthouse 1,039,740

7. EOC 1,229,080

8. VDOT 847,900

9. Health Department 131,760

Subtotal Construction Costs $6,773,195

• General Conditions, Overhead and Profit 677,335

• Contingency 1,016,003

Total Construction Cost (Hard Costs) $8,466,693

Related Project Costs (Soft Costs) 1,270,003

Total Project Costs $9,736,696

Cost Estimate – Option 2


Description Total Cost

1. Jackson Building $375,840

2. Boepple Building 454,190

3. Hindle Building 1,725,000

4. Administration Building 157,750

5. Humanities 344,035

6. Courthouse Basement 525,320

Courthouse 753,250

7. EOC 1,229,080

8. VDOT 1,045,700

9. Health Department 131,760

Subtotal Construction Costs $6,741,925

• General Conditions, Overhead and Profit 674,192

• Contingency 1,011,289

Total Construction Cost (Hard Costs) $8,427,406

Related Project Costs (Soft Costs) 1,264,111

Total Project Costs $9,691,517

Recommendations


Option 1


1. RENOVATE HINDLE BUILDING FOR HISTORIC SOCIETY & BOARD OF SUPERVISOR’S MEETING ROOM.

2. RENOVATE JACKSON BUILDING FOR JUVENILE COURT/JUDGE.

3. RENOVATE SPACE VACATED BY JUVENILE COURT FOR HOLDING CELLS. • PROVIDE A SECURE FENCED AREA AT REAR OF

COURTHOUSE TO LOAD/UNLOAD INMATES. 4. RENOVATE EOC FOR 911/DISPATCH. 5. RENOVATE SPACE VACATED BY 911/DISPATCH AND

SHERIFF’S OFFICE.

6. RENOVATE VDOT BUILDING FOR SOCIAL SERVICES. 7. RENOVATE A PORTION OF THE AREA VACATED BY

SOCIAL SERVICES FOR REGISTRAR. 8. COUNTY ADMINISTRATOR, REVENUE, TREASURER AND

VA COOPERATIVE EXTENSION REMAIN IN CURRENT LOCATIONS.

9. RENOVATE BOEPPLE BUILDING FOR COMMONWEALTH ATTORNEY AND COURT SERVICES.

10. RENOVATE HEALTH DEPARTMENT.

Courthouse Sheriff


Health Dept

VDOT

Humanities

Boepple JC

911

Jackson

HS

REG

CS

CA

PROVIDE A SECURE FENCE AREA


7. RENOVATE VODT BUILDING FOR SOCIAL SERVICES 8. RENOVATE A PORTION OF THE AREA VACATED BY

SOCIAL SEVICES FOR REGISTRAR 9. COUNTY ADMINSTRATOR, REVENUE, TREASURER AND

VA COOPERATIVE EXTENSION REMAIN IN CURRENT LOCATIONS

10. RENOVATE BOEPPLE BUILDING FOR COMMONWEALTH ATTORNEY AND COURT SERVICES

11. RENOVATE HEALTH DEPARTMENT

Option 2


Courthouse


Health Dept

VDOT

Humanities

Boepple

Jackson

JC

911 HS

REG

CA

CS

Sheriff

1. RENOVATE HINDLE BUILDING FOR HISTORIC SOCIETY AND BOARD OF SUPERVISOR’S MEETING ROOM.

2. RENOVATE JACKSON BUILDING FOR LAW LIBRARY & INVESTIGATORS

3. JUVENILE COURT REMAINS IN ITS CURRENT LOCATION 4. RENOVATE EOC FOR 911/DISPATCH. 5. RENOVATE SPACE VACATED BY 911/DISPATCH AND

SHERIFF’S OFFICE. • INCLUDES HOLDING CELLS AND AN ELEVATOR

6. RENOVATE LAW LIBRARY FOR HOLDING CELL & ELEVATOR.


PROPOSED ADDITION

Option 1: 1. Renovate Hindle Building for Historic Society and Board of Supervisor’s Meeting

Room 2. Renovate Jackson for Juvenile Court/Judge 3. Renovate space vacated by Juvenile Court for holding cells

• Provide a secure fenced area at rear of Courthouse to load/unload inmates 4. Renovate EOC for 911/Dispatch 5. Renovate space vacated by 911/Dispatch and Sheriff’s Office 6. Renovate VDOT for Social Services (no addition) 7. Renovate a portion of the area vacated by Social Services for Registrar 8. County Administrator, Revenue, Treasurer, and VA Cooperative Extension remain in

current locations 9. Renovate Boepple Building for Commonwealth Attorney and Court Services 10. Renovate Health Department • Option Developed

Options Identified


Option 2: 1. Renovate Hindle Building for Historic Society and Board of Supervisor’s Meeting

Room 2. Renovate Jackson Building for Law Library and Investigators 3. Juvenile Court remains in current location 4. Renovate EOC for 911/Dispatch 5. Renovate space vacated by 911/Dispatch and Sheriff’s Office

• Include three holding cells and an elevator 6. Renovate Law Library for a holding cell and elevator 7. Renovate VDOT Building for Social Services (includes an addition) 8. Renovate a portion of the area vacated by Social Services for Registrar 9. County Administrator, Revenue, Treasurer, and VA Cooperative Extension remain in

current locations 10. Renovate Boepple Building for Commonwealth Attorney and Court Services 11. Renovate Health Department • Option Developed

Options Identified


Option 3: 1. Historic Society stays in Jackson Building 2. Juvenile Court says in its current location 3. Renovate Hindle Building

• Law Library and Investigators on 1st Floor • Board of Supervisors Meeting Room on 2nd Floor

4. Renovate EOC for 911/Dispatch 5. Renovate space vacated by 911/Dispatch and Sheriff’s Office

• Include three holding cells and an elevator 6. Renovate Law Library for a holding cell and elevator 7. Renovate VDOT Building for Social Services (no addition) 8. Renovate a portion of the area vacated by Social Services for Registrar 9. County Administration, Revenue, Treasurer, and VA Cooperative Extension remain in current locations 10. Renovate Boepple Building for Commonwealth Attorney and Court Services 11. Renovate Health Department • Viable Option • Historic Society and Juvenile Court remain in current location • Placing Law Library and Investigations in Hindle Building works functionally but is less desirable than

placing them in Jackson Building as proposed in Option 2

Options Identified


Option 4: 1. Historic Society stays in Jackson Building 2. Juvenile Court stays in current location 3. Board of Supervisors Meeting Room stays in General District Court 4. Renovate Hindle Building

• Law Library and Investigators on 1st Floor • Registrar on 2nd Floor

5. Renovate EOC for 911/Dispatch 6. Renovate space vacated by 911/Dispatch and Sheriff’s Office

• Include three holding cells 7. Renovate Law Library for a holding cell and elevator 8. Renovate Boepple Building for Commonwealth Attorney and Court Services 9. Social Services remains in current location 10. County Administration, Revenue, Treasurer, and VA Cooperative Extension remain in current location 11. Renovate Health Department • Historic Society and Juvenile Court remain in current locations • Social Services remains in Humanities Building • VDOT Building not used • Addition required to Humanities Building should County Administration, Revenue, Treasurer, VA

Cooperative Extension, and Social Services need additional space

Options Identified


Option 5: 1. Historic Society stays in Jackson Building 2. Board of Supervisors Meeting Room stays in General District Court 3. Add a second floor over General District Court Clerks Area and Juvenile Court for Juvenile Court/Judge 4. Renovate space vacated by Juvenile Court for holding cells

• Provide a secure area at rear of Courthouse to load/unload inmates 5. Renovate EOC for 911/Dispatch 6. Renovate space vacated by 911/Dispatch and Sheriff’s Office 7. Renovate VDOT for Social Services (no addition) 8. Renovate a portion of the area vacated by Social Services for Registrar 9. County Administrator, Revenue, Treasurer, and VA Cooperative Extension remain in current locations 10. Renovate Boepple Building for Commonwealth Attorney and Court Services 11. Renovate Health Department

• Hindle Building not renovated • Adding a second floor over District Court Clerks area is appealing but not viable

• Need to vacate General District Court Clerks Area, Juvenile Court, and Sheriff’s Department to add a second floor

• Due to current layout cannot provide two means of egress from proposed second floor

Options Identified


Amelia County Needs Assessment...Courthouse 9 | Amelia County Needs Assessment July 16, 2014 Records...

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Transcript of Amelia County Needs Assessment...Courthouse 9 | Amelia County Needs Assessment July 16, 2014 Records...