ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES … · 2018. 4. 4. · Alvin Independent School...
Transcript of ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES … · 2018. 4. 4. · Alvin Independent School...
ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES
REGULAR BOARD MEETING
April 10, 2018
Official Agenda
7:00 PM
1. Call Meeting to Order and Establish Quorum
2. Invocation
3. Pledge of Allegiance
4. Introduction of Greeters 3
5. Commendations 4
6. Presentation
A. Templeton Demographics 9
7. Open Forum - Information Only
8. Consent Agenda - Action Items
A. Request to Consider Approval of Board Minutes 10
B. Request to Consider Approval of Award of Contracted Services RFP 15
C. Request to Consider Approval of Law Enforcement Equipment, Supplies & Services RFP 19
D. Request to Consider Approval of Two Expedited State Waivers 24
1. Foreign Exchange Waiver
2. Modified Schedule on State Assessment Days (2018-2021)
E. Request to Consider Approval of Low Attendance Waiver Due To Bad Weather 25
9. Request To Consider Approval of Partnership Agreement for Afterschool Centers on
Educational Cycle 10 - Operations Action Item
27
10. Request to Consider Approval of Budget Amendment #3 - Business Action Item 29
11. Request to Consider Approval of Construction Manager @ Risk Contract Delivery Method
for Junior High #8 - Business Action Item
31
12. Request to Consider Approval of Employment of Personnel - Personnel Action Item 33
13. Request to Consider Approval to Extend Term, Renew Term, Renew Probationary, and
Terminate At End Of Probationary Professional Contracts - Personnel Action Item
34
14. Request to Consider Approval of Administrative Appointments - Personnel Action Item
A. Manvel Junior High School Principal 35
15. Superintendent's Report
16. Future Agenda Items
17. Closed Executive Session
A. 551.072 Discuss purchase, exchange, lease or value of real property
18. Adjournment
If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a
closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or
session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be
held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the
meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following
sections and purposes:
Texas Government Code Section:
551.071 Private consultation with the board’s attorney.
551.072 Discussing purchase, exchange, lease, or value of real property.
551.073 Discussing negotiated contracts for prospective gifts or donations.
551.074 Discussing personnel or to hear complaints against personnel.
551.075 To confer with employees of the school district to receive information or to ask
questions.
551.076 Considering the deployment, specific occasions for, or implementation of, security
personnel or devices.
551.082 Considering the discipline of a public school child, or complaint or charge against
personnel.
551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will
instruct its representatives to follow, in consultation with representatives of employee
groups.
551.084 Excluding witnesses from a hearing.
Should any final action, final decision, or final vote be required in the opinion of the School Board with
regard to any matter considered in such closed or executive meeting or session, then the final action, final decision,
or final vote shall be either:
(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or
(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall
determine.
Alvin Independent School District
April 10, 2018
To AISD Board of Trustees
Agendum
Greeters
Category Greeters
Resource Personnel Dr. Buck Gilcrease, Superintendent
Daniel Combs, Communications
Attachments None
Rationale The greeters for the evening are members of the Savannah Lakes
Sunshine Pep Club. The Sunshine Pep Club is comprised of 27 2nd & 3rd grade girls. Their purpose is to promote school spirit
through cheers, dances, and being positive role models on
campus.
Amanda Jaramillo - Sponsor
Budget Implications
None
Recommendation or
Proposed Motion
None
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Alvin Independent School District April 10, 2018
To AISD Board of Trustees
Agendum
Student & Faculty Commendation
Category Recognition
Resource Personnel Dr. Buck Gilcrease, Superintendent Daniel Combs, Communications
Attachments None
Rationale
Student Commendations All State Band
On Saturday, January 13th, 42 Alvin ISD High School Band and Choir students auditioned to be members of the Texas
Music Educators Association All State Band and All State
Choir. Last month, we commended the 4 All state choir students and tonight we commend the 6 students that earned
the honor of being named a Texas All State musician on
band. The All State Band and Choir students performed at the Texas Music Educators Association convention in San Antonio,
Texas on Saturday, February 17th.
All State Band: Jake Wendorf - 12th Grade - Alvin High School
Josh Villanueva- 12th Grade - Shadow Creek High School
Alexander Scheibel - 9th Grade - Shadow Creek High School James Laase - 9th Grade - Shadow Creek High School
Nila Shibu - 10th Grade - Shadow Creek High School
Lianne D’Souza - 11th Grade - Shadow Creek High School
Jack Armstrong, Manvel High School
Jack competed in the UIL 5A State Swim Meet where he earned
2 gold medals, one in the 50-freestyle and one in the 100- freestyle. He also set a state record in the 100-freestyle.
Austin Crews, Shadow Creek High School
Austin Crews has been determined as a National Merit Scholarship Finalist. Austin received this recognition by
representing less than 1% of the state of Texas’ high school
seniors who took the PSAT and SAT exams.
Evelyn Cai, Shadow Creek High School Evelyn Cai is 1 of only 511 students in the world who earned
every point possible on an AP exam, receiving the maximum
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score of 5 for each portion of the AP Research exam. She is one
of 176 students worldwide who achieved this feat on the AP Research Exam.
Chloe Cao, Mary Marek (Elementary Best of Show)
Kevin Sauls, Alvin Elementary (Elementary Gold Medal) Gianna Tortorella, Rodeo Palms JH (Jr. High Best of Show)
Alyssa DeJohn, Nolan Ryan JH (Jr. High Gold Medal)
Anna Chemplayil Manvel High School (Best of Show High School)
Shaofen Xue, SCHS (Gold Medal High School)
Anika Mitra, SCHS (Gold Medal High School) Jenna Zamil, SCHS ( Special Merit High School)
Lina Sylejmani, SCHS (Special Merit HS)
Cara Smith, Alvin HS (Special Merit HS)
Shaifang Xue, SCHS (Special Merit HS) Ever Guitierrez, SCHS (Special Merit)
Mathew Chin, SCHS (Special Merit HS)
Madison Moore, SCHS (Special Merit HS) Jessica Liu, SCHS (Special Merit HS)
Houston Livestock Show and Rodeo Art Competition Awards: (Pending write up)
Tanner Marek, Fairview JH
Tanner's contemporary contour line drawing was the perfect choice for the marketing campaign for our Alvin ISD Houston
Livestock Show and Rodeo Art Competition open house, hosted
at Shadow Creek High School. This annual event showcases 600 rodeo art entries from all schools in Alvin ISD and draws
over 1500 community members during the open house.
Tanner's drawing was printed and distributed with over 2000
postcards, and 50 posters displayed around the district. In addition, Tanners work made such an impression on our
Director of fine arts, Dustin Winson and Asst. Director of Fine
Arts Lisa Savage that they have purchased a print of Tanners drawing to hang in the district fine arts office. Congratulations
to Tanner for being such an important part of this year's
Houston Livestock Show and Rodeo Art Competition.
Claire Wiedeman- 12th, Manvel High School
Alex Rodriguez- 10th, Shadow Creek HS
The only place for our visual arts students who work in photography to compete in an HLSR student competition is the
"Horticulture Photography" competition. This competition is
open to any student, ages 8-18, in the greater Houston area who participate in 4H, FFA or a campus visual arts program.
These works must represent a theme and this year’s theme was
"orange." The top ten entries were chosen out of over 300
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photographs submitted and two of the top ten belong to
students in Alvin ISD. The 3rd Place winner is 10th grader Alex Rodriguez, of SCHS and his teacher is Jason Moodie. Alex was
awarded a $500 check and trophy. The First Place Winner is
Senior Claire Wiedeman of Manvel High School and her teacher
is Vicky Satterwhite. Claire received a $1000 check and HLSR grand champion belt buckle.
Alexandria Willbond, AHS (Pottery Best of Show) Cynthia Olalde, AHS (Sculpture Best of Show)
Teacher: AHS- Karin Stensrud
Gabriel Ortiz, SCHS (Sculpture Best of Show)
Patricio Martinez, SCHS (Sculpture Best of Show)
Andrea Richardson, SCHS (Pottery Gold Medal
Winner) Andrea's piece of pottery was chosen as a "premium winner" which means it sold for $1500 and that
full amount was issued in a check back to her.
Teacher: SCHS- Amy Gardziel
Alvin ISD submitted 25 pieces of 3-dimensional works. Of
these, 9 were functional (ceramic) pottery and 16 were oil based clay. Of approximately 400 entries from all participating
districts, 40 top pieces were chosen as “Best of Show” or “Gold
Medal” and were on to display in the hayloft gallery during the
rodeo. Alvin ISD held 5 of those 40 display spots in the hayloft gallery. Please help me in recognizing these students for their
outstanding work and presenting them with their Rodeo
Awards.
****The teachers will actually present the kids with their
actual work back to them from HLSR along with the
ribbon/trophy that they earned, as Daniel calls their name.****
Celine Conkle, Manvel HS Placed 1st in class with her Red Brangus Cow/Calf Pair at San
Antonio Livestock Show, HLSR, and Rodeo Austin
Manolis Tjanis, AHS
1st place Landscape Design at HLSR
Gaby Tjanis, AHS 1st place in container plants at HLSR
Hannah Barber, AHS 1st place with Dark Cross Barrow at HLSR
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Hollie Darnell, AHS Reserve Division with her Beefmaster heifer at HLSR
Mason Deville, AHS
1st in class with his Sanat Gertrudis Heifer at San Antonio and HLSR
James Kidd, AHS 1st in class with his ARB heifer at San Antonio and HLSR
Madison Kobersky, AHS Reserve Division with her Santa Gertrudis Heifer at Fort Worth
and 1st in class at San Antonio
Cody Kettler, AHS State Qualifier in Archery and placed 16th in his grade division
at state.
Jillian Parker, SCHS
Caught in the calf scramble at the HLSR and Rodeo Austin
Regan Rivera, SCHS
Caught in the calf scramble at the HLSR
Both of these young ladies were the 1st every calf scramble participants for SCHS FFA
Staff Commendations Teshena James, SCHS Parking Lot Attendant
On Monday, January 22, 2018, Teshena James witnessed an
unknown male walk onto campus and take a bicycle from the bike rack. Ms. James confronted the individual but he refused
to stop and began to flee the scene on the bicycle.
Ms. James took quick action to follow the subject on her golf
cart and called for school police to assist. She immediately took
video footage of the fleeing suspect, which helped to identify the subject. He was not a student and has a criminal history in the
area.
The suspect had also stolen a bicycle at Shirley Brothers Elementary on Friday, Jan. 19, 2018. His image was captured
on school security cameras.
Ms. James quick action helped to secure our school property
and protect our students at Alvin ISD. She is an asset to
Shadow Creek High School.
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Lauren Bray, Alvin Primary Nurse
On Friday, March 23, Mrs. Bray’s quick action saved one of
Alvin Primary’s PPCD PreK students. The student was choking
on a hot dog and Mrs. Bray immediately went into action with the Heimlich maneuver for small children. Mrs. Bray saved his
life and for that, we are grateful!
Rosemary Reed, Passmore Elementary, Karla Klyng, Alvin
Primary, Dixie Jones, EC Mason Elementary
Through the Capturing Kids’ Hearts National Showcase Schools awards, the Flippen Group recognizes and celebrates campuses that go the extra mile each day, building an
environment where students and staff feel safe and connected.
The Flippen Group believes unsung heroes who produce exemplary outcomes in schools and pave the way for other
schools to follow, need and deserve recognition for a job well
done.
Capturing Kids’ Hearts campuses across the country were considered for these awards based on the following criteria: 1)
nomination based on observation, 2) level of implementation
of Capturing Kids’ Hearts processes by all staff as measured by
online surveys, and 3) data demonstrating that Capturing Kids’ Hearts has made a significant
improvement in attendance, discipline, climate/culture, or
academics.
District Goal(s) None
Budget Implications
None
Recommendation or
Proposed Motion
That a commendation be presented to the students listed
above.
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Alvin Independent School District
April 10, 2018
To AISD Board of Trustees
Agendum
Presentation by Templeton Demographics related to changing District demographics and future enrollment projections.
Category Business
Resource Personnel Patrick Miller, Associate Superintendent, Student Learning
Environment
Attachments None
Rationale Bob Templeton, President of Templeton Demographic will be
presenting an update on our enrollment projections. The
presentation is our semi-annual report to providing planning data and awareness of future student attendance and facility
capacity.
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation or
Proposed Motion
None
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On March 6, 2018 p.m. the Alvin
Independent School District Board
of Trustees met for a Regular
Meeting at the Alvin ISD
Administration Building, 301 E.
House Street in Alvin, Texas, with
the following members present:
Nicole Tonini, Cheryl Harris, Regan Metoyer, Tiffany Wennerstrom, Julie Pickren, and Earl Humbird. Trustee Scheibel was unable to attend the meeting.
Superintendent Gilcrease and other
administrative staff were also
present.
ITEM #1- CALL TO ORDER
President Tonini called the meeting
to order stating that a quorum of
Board members were present, notice
was duly posted, and the meeting
was called to order in accordance
with the Texas Open Meetings Act,
Texas Government Code Section
551.001.
ITEM #2 INVOCATION & PLEDGE
Trustee Harris gave the invocation
and led the Pledge of Allegiance.
ITEM #3 – INTRODUCTION OF GREETERS
The greeters for the evening were
students from various campuses in
honor of National Youth Art Month.
Trustees were presented a calendar
with artwork from each of the Alvin
ISD campus.
ITEM #4 – COMMENDATIONS
STUDENT COMMENDATIONS: All State Choir Noah Bartley – AHS Sr. Glydel Obate – SCHS Sr. Leon Fleming – SCHS Freshman Emilio Vasquez – SCHS Sophomore Passmore Percussion The following students performed at the TMEA Convention in San Antonio
Matthew Batty, Ezra Bautista, Drew
Bingham, Bianca Cervantez,
Stephanie Cruz, Arianna Cuellar,
Lesly Doroteo, Elizabeth Frank,
Bianca Gonzales, Federico Gonzalez,
Vincente Hernandez, April Ibarra,
Camila Leon, Caleb Martinez, Gavin
Peters, Diane Peterson, Malarie
Ramos, Aryana Rodriguez, Annalise
Salazar, Brendon Tate & Bane
Watson
Alvin High School State Academic Decathlon
Erica Gonzalez – Team Captain –
11th Grade
Payton Neubauer – 10th Grade
Annabelle Blankley – 10th Grade
Joseph Garza – 11th Grade
Jonathan Kingsley – 10th Grade
Amanda Fillips – 11th Grade
Jacob Garza – 11th Grade
Atticus Simmons – 10th Grade
Alvin ISD Spelling Bee Winner
Pranav Chamudupaty – NRJH
STAFF COMMENDATIONS
Alvin ISD Child Nutrition –
Certificate from the Texas Dept. of
Agriculture for their efforts to
ensure a healthier future by serving
more Texas products.
ITEM #5 – PRESENTATION
Members of the Alvin Area Retired
School Personnel organization
presented plaques to help honor the
namesake of each Alvin ISD
campus.
ITEM #6 – OPEN FORUM
Mr. Bryan Foulk addressed the
Board of Trustees regarding the
Kickstart Program.
ITEM #7 – REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A – H
Trustee Harris made a motion to
approve Consent Agenda Items A –
H. Trustee Pickren seconded the
motion. Motion carried
unanimously (6-0).
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Page 2 Regular Board Meeting March 6, 2018
ITEM A – REQUEST TO CONSIDER AWARD OF CONTRACTED SERVICES RFP
Twenty proposals were received for
service commodity codes as
classified under the Contractor
Consultant Proposals (CCP) for a
one year non-exclusive award with
the option to renew for an additional
two years.
ITEM B – REQUEST TO CONSIDER 1803 GENERAL OPERATING EXPENSES (GOE) REQUEST FOR PROPOSAL
Pursuant to Texas Education Code
44.031, contracts for the purchase
of goods and services valued at
$50,000 or more will be presented
for awarding based on an approved
competitive bidding method. The
RFP for General Operating Expenses
(1803 GOE RFP) meets these
requirements and is a non-exclusive
proposal. Thirty-two qualified
proposals were received. This
proposal is requested for award
under a new year contract with a
two year renewal extension as long
as both parties agree to the terms of
contract for use on an as needed
basis and funds are available for
these commodities. Renewal of this
contract is not anticipated until
March 2021
ITEM C – REQUEST TO CONSIDER APPROVAL OF CORE INSTRUCTIONAL RFP
Pursuant to Texas Education Code
44.031, contracts for the purchase
of goods and services valued at
$50,000 or more will be presented
for awarding based on an approved
competitive bidding method. The
RFP for instructional, athletic, core
instruction, CTE and library meets
these requirements and is a non-
exclusive proposal. There were 45
qualified proposal responses. This
proposal is required for award
under a one year contract with a
two year renewal extension as long
as both parties agree to the terms of
contract for use on an as needed
basis and funds are available for
these commodities. Renewal of this
contract is not anticipated until
March 2021.
ITEM D – REQUEST TO CONSIDER APPROVAL OF FENCING RFP
Pursuant to Texas Education Code
44.031, contracts for the purchase
of goods and services valued at
$50,000 or more will be presented
for award based on an approved
competitive proposal method. The
RFP for Fencing Supplies &
Installation (1803 Fencing Supplies
& Installation Catalog Discount
Proposal) meets the above
requirements for the competitive
proposal method. Four qualified
proposals were received. This non-
exclusive proposal is requested for
one year contract, with an option to
renew for two years.
ITEM E – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF ELECTRICAL SERVICE EASEMENT TO TEXAS NEW MEXICO POWER FOR THE PERFORMING ARTS CENTER AT ALVIN HIGH SCHOOL
Texas New Mexico Power will be
providing electrical service for the
new Performing Arts Center at Alvin
High School. To obtain electrical
services, Alvin ISD must dedicate
easements for the placement of
underground/overhead service and
a pad mounted transformer.
This authorizes AISD Administration
to execute the final easement
agreement once the area survey is
finalized and the legal description is
drafted.
ITEM F – REQUST TO CONSIDER APPROVAL OF AUDIT SERVICES FOR THE FISCAL EYAR ENDING 2018
Pursuant of CH (Local) whereby
expenditures over $75,000 per line
item must be awarded by the Board,
it was requested for approval of
external auditor services for the
annual audit and funding for their
work. Funds for these services are
budgeted annually within the
Finance Departments’ budget.
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Page 3 Regular Board Meeting March 6, 2018
ITEM G – REQUEST TO CONSIDER APPROVAL OF TASB POLICY UPDATE 109
TASB has updated the legal policies
for review. The first reading of
TASB Policy Update 109 was
approved at the February 13, 2018
Board Meeting.
ITEM H – REQUEST TO CONSIDE APPROVAL OF BOARD MINUTES
The following Board Meeting
minutes were presented for
approval:
February 13, 2018
March 1, 2018
ITEM #8 – REQUEST TO CONSIDER APPROVAL OF EQUIPMENT PURCHASE FOR ASSETS KITCHEN RENOVATIONS AT CTE ANNEX USING BUY BOARD
The kitchen equipment purchase is
necessary for completion of the CTE
Annex renovation to accommodate
the ASSETS Program.
The recommended best value to the
District is through direct purchasing
utilizing the State approved Buy
Board resource with an award not to
exceed $115,000.00.
Trustee Metoyer made a motion that
the Board approve the purchse of
the kitchen equipment for the CTE
Annex renovation to accommodate
the serving of meals for the ASSETS
Program under the Guidelines of CH
(legal). Trustee Wennerstrom
seconded the motion. Motion
carried unamimously (6-0).
ITEM #9 – REQUEST TO CONSIDER APPROVAL OF BOARD AUTHORIZING ALVIN ISD TO PARTICIPATE IN THE TEXAS PUBLIC ENERGY ALLIANCE (TPEA)
The Texas Public Energy Alliance
provides assistance for school
districts with the purpose of
shopping, bidding, and presenting
the best value for electric utilities.
Trustee Wennerstrom made a
motion to approve Alvin ISD to
participate with the Texas Public
Energy alliance and authorize the
Superintendent or his designee to
contract for electricity rates.
Trustee Harris seconded the motion.
Motion carried unanimously (6-0).
ITEM # 10 – REQUEST TO CONSIDER APPROVAL OF COMPETITIVE SEALED PROPOSAL CONTRACT DELIVERY METHOD AS THE METHOD OF CHOICE FOR NEW CONSTRUCTION AND MAJOR RENOVATION PROJECTS
State law requires Board approval of
the Contract Delivery Method that
brings the best value to the District
whenever it deviates from the
Competitive Bid Method.
Trustee Pickren made a motion to
approve the Competitive Sealed
Proposal contract delivery method
as the method of choice for
construction projects unless
otherwise requested for a specific
project. Trustee Wennerstrom
seconded the motion. Motion
carried unanimously (6-0).
ITEM #11 – REQUEST TO CONSIDER APPROVAL OF THE 2018-2020 PREVAILING WAGE RATES
State law requires Board approval of
the Prevailing Wage Rates Sheet
that is necessary for each Request
for Proposal that Building programs
places. The present one would
cover proposals awarded 2018 thru
2020.
Trustee Metoyer made a motion to
approve the submitted Prevailing
Wage Rate Sheet for contract
inclusion on construction projects
awarded 2018 thru 2020. Trustee
Wennerstrom seconded the motion.
Motion carried unanimously (6-0). ITEM #12 – REQUEST TO CONSIDER APPROVAL OF EMPLOYMENTS
As presented
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Page 4 Regular Board Meeting March 6, 2018
Trustee Harris made a motion to
approve all employments as
presented. Trustee Pickren
seconded the motion. Motion carried
unanimously (6-0). ITEM #13 – REQUEST TO CONSIDER APPORVAL OF CLASSROOM TEACHING UNITS FOR 2018-2019 SCHOOL YEAR
Due to anticipated student growth
for the 2018-2019 school, 60
classroom teaching unites were
requested.
Trustee Harris made a motion to
approve the request for classroom
teaching units so that campuses
may begin posting positions and
interviewing possible candidates.
Trustee Metoyer seconded the
motion. Motion carried
unanimously (6-0).
ITEM #14 – REQUEST TO CONSIDER APPROVAL OF RENEWAL/EXTENSION OF ADMINISTRATOR/PRINCIPAL AND ASSISTANT PRINCIPAL CONTRACTS
To comply with the Texas Education
Code the Board was asked to
consider approval of administrator,
principal and assistant principal
contracts.
Trustee Pickren made a motion to
approve all administrator, principal
and assistant principal contracts as
presented. Trustee Harris seconded
the motion. Motion carried with five
votes. Trustee Humbird abstained
from voting.
ITEM #15 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENTS
Alvin High School Assistant Athletic Director / Head Football Coach
Mr. Buddy Hardin was
recommended to serve in the
position of Alvin High School
Assistant Athletic Director and Head
Football coach.
Trustee Metoyer made a motion to
approve Mr. Hardin as
recommended. Trustee Pickren
seconded the motion. Motion
carried with 5 votes. Mr. Humbird
abstained from voting.
Manvel High School Assistant Athletic Director / Head Football Coach
Mr. Kevin Hall was recommended
to serve in the position of Manvel
High School Assistant Director /
Head Football coach.
Trustee Pickren made a motion to
approve Mr. Hall as presented.
Trustee Harris seconded the motion.
Motion carried unanimously (6-0).
Manvel High School Associate Principal
Mr. Richard “Rick” Scott was
recommended to serve in the
position of Manvel High School
Associate Principal.
Trustee Wennerstrom made a
motion to approve Mr. Scott as
presented. Trustee Metoyer
seconded the motion. Motion
carried unanimously (6-0).
ITEM #16 – SUPERINTENDENT’S REPORT
Dr. Gilcrease highlighted recent
District activities.
ITEM #17 – FUTURE AGENDA ITEMS
No future agenda items were
requested.
ITEM #18 – CLOSED EXECUTIVE SESSION
A Closed Session was not held
ITEM #19 - ADJOURNMENT
Trustee Humbird made a motion to
adjourn the meeting. Trustee
Wennerstrom seconded the motion.
Motion carried (6-0).
The Meeting was adjourned at 7:56
p.m.
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Page 5 Regular Board Meeting March 6, 2018
Attest:
________________________________
Nicole Tonini, President
________________________________
Vivian Scheibel, Secretary
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Alvin Independent School District April 10, 2018
To AISD Board of Trustees
Agendum
Request for Award of Contracted Services RFP
Category Business
Resource Personnel Patrick Miller, Associate Superintendent Student Learning Environment
Attachments
Memo from Mickie Dietrich, Director of Purchasing
Rationale
Fifteen (15) proposals were received for service commodity
codes as classified under the Contractor Consultant
Proposals (CCP) for a one year non-exclusive award with the option to renew for an additional two years.
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation or Proposed Motion
That Board approves the Contracted Services as presented.
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301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567
Physical Address: 2200 Stapp Maxwell, Alvin, Texas
ALVIN INDEPENDENT SCHOOL DISTRICT
Mickie Dietrich
Director of Purchasing
Jennifer Ortiz
Contract Specialist
March 26, 2018
TO: Patrick Miller
FROM: Mickie Dietrich, Jennifer Ortiz
RE: April 2018 Contract Submissions for the 2017 – 2018 School Year
Contractor Consultant Proposal (CCP)– #1804CS RFP
____________________________________________________________________________________________
Policies and procedures have been established to provide for any and all Service Contract Proposals to be extended
monthly for board award due to the total aggregates in any given category being over the $50,000 threshold pursuant
of 44.031 (a) and 44.031(f). These are March submissions for award by the board at the April board meeting.
All proposals and agreements were extended by fax, email and mailed to various vendors meeting the specified
commodity code qualifications identified per contracts. The proposals and agreements were also made available on
the Alvin ISD Website as well as staff were informed of the proposal process and encouraged to contact vendors.
We are requesting all proposals to be awarded as NON-EXCLUSIVE contracts as one by which multiple vendors
may be designated as suppliers for the items covered under the terms of the contract for the duration of said contract.
Contracted Consultant Proposal (CCP)– #1804CS RFP
Under the guidance 44.031(a) (2), these contracts will be for a one (1) year term beginning the date the RFP is
awarded by the board, with the option to renew for an additional two (2) years should all parties be in agreement for
a NON-EXCLUSIVE AWARD.
Contracted Service Providers will be used on an as needed basis throughout the District. The services and
commodity codes included in the CCP are listed below:
COMMODITY
CODE SUB-CATEGORY DESCRIPTION
A-050-00 Fine Arts – Misc. Fine Arts General Supplies/Equipment
A-052-55 Murals (Painting of Murals)
A-805-84 Athletic Trainer & Training
A-855-15 Costumes and Accessories to include Alterations
A-910-54 Painting, Maintenance and Repair Services including Caulking
A-915-71 Newspapers Publications Advertising, Provide Athletic
Reviews; Media Release
16
301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567
Physical Address: 2200 Stapp Maxwell, Alvin, Texas
A-918-00 General Staff Development – Convocations
A-918-06 Consulting Service – Administrative, Board Training, Facilitate
Community Advisory Council, Bond Planning
A-918-19 Building Structures & Components Consulting Including Door
Hardware Specifications and Inspections
A-918-32 Consulting Services – Not Otherwise Classified
A-918-33 Consulting and Training for Student Cheer and Team Building
A-918-69 Insurance Consulting
A-918-93 Safety – Risk Management - Security (Security Audits) Safety
Consulting
A-918-94 Traffic Consulting – Design Service
A-920-00 Data Processing, Computer Programming and Software
Services
A-924-00 Computer Educational Training Services
A-924-10 Assemblies – Student Programs; Theatre Groups; Authors
Visits; Motivational Speaking; Student Training with Multi
Groups in one setting
A-924-15 Staff Development – Motivational Team Building / Leadership
A-924-16 Staff Development – Instructional Based Training/ Child Care
Training/
A-924-20 Instructional Training for Testing /PSAT/SAT/ACT
A-924-41 Classroom Instructional Training within a Single group, Video
Conference, Kickstart, Communities in Schools
A-925-37 Facility Design Services and Consulting – Food Service; Create
student engaging atmosphere; Color schemes; Create better
flow for students
A-939-00 Equipment Maintenance & Repair to Include Calibration
A-946-10 Accounting Services – Auditing, A/P Auditing
A-948-92 Vaccination Program Services
A-958-82 Records Management To Include Shredding
A-961-45 Inspection & Certification Services as per TDLR and TAS
standards; Conduct On Site Inspections
A-961-57 Music Production Services Accompanist; Video
Streaming/Taping; Writing of Music; Percussion Tech
A-961-62 Personnel Service to Include PEIMS/ HR Consulting/ Principal
Services
A-961-73 Theatrical Services – Video Taping, Audio Technicians and
Recording, Lighting - Video Tape Board Meetings, Provide
Streaming and Archives
A-961-75 Translation Services
A-962-00 Student Incentives – Rock Walls, Bouncy House, Mechanical
Bull; Giant Games etc
A-962-02 Photography Services
A-962-05 Disc Jockeys and Emcees
A-962-58 Professional Services – Not Otherwise Classified including
Clinicians, Private Music Lessons, Clinic Choir; Consult with
17
301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567
Physical Address: 2200 Stapp Maxwell, Alvin, Texas
Directors; Catalog & Organize & Pack Music, supplies and
choir items so that class can be ready for fall
A-962-63 Piano Tuning
A-962-66 Misc. Services Not Otherwise Classified – Science Waste
Disposal; Bio-Hazard Service; Purification Services; Stericycle
A-962-98 Choreography Band/Drill/Color Guard, Music Marching Band
Visual Design
A-962-99 Professional Services Judges – Auditions, Art Shows,
Cheerleading, UIL, Sight Reading, Science Projects
Under the CCP process, we are requesting award for fifteen (15) qualified responding vendors for services outlined
under the following commodity codes:
COMPANY NAME CATEGORY COMMODITY CODE
SUB-CATEGORY
DESCRIPTION
Lance Belin Consulting A-918-32 AP Statistics Presenter
Matthew Burke Fine Arts A-962-58; A-962-99 Clinician; Judges
Business & Education
Leadership Authority
Staff
Development A-918-00
General Staff
Development
James Cromer Fine Arts A-962-58 Clinician
Hal Evans DBA Troupe d Jour
Staff
Development;
Convocations
A-050-00; A-918-00; A-924-15;
A-924-16; A-924-41; A-962-58;
A-969-99
Staff Development;
Convocations;
Assemblies
Shane Goforth Fine Arts A-962-99 Adjudication
Christina Goss dba Leading
with Literacy Educational
Consulting
Staff
Development;
Consulting
Services A-924-16; A-918-32
Staff Development;
Consulting Services
Beau Hunter Fine Arts A-962-99 Judge
Iron Mountain
Records
Management A-958-82 Records Management
InSPIRE Rock Assemblies A-924-10 Assemblies
Briana Johnson Judge A-962-99 Judge
Salman Khan dba StartupBug
LLC
Theatrical
Services A-961-73 Video Animation Work
Megan Molina Judge A-962-99 Judge
Don Tate Assemblies A-924-10 Author
Tiffany Williams dba Gentle
Minds Tutoring
Staff
Development A-924-15; A-924-16; A-924-41 Staff Development
IN SUMMARY:
Contractor Consultant Proposals – #1804CS RFP – we have received fifteen (15) qualified responses.
Contract Expiration Date: April, 2021.
Award is requested for the list of vendors meeting specifications outlined under the current Service Contract proposals and for
the March, 2018 contract submissions.
18
Alvin Independent School District April 10, 2018
To AISD Board of Trustees
Agendum
Request to Consider LAW ENFORCEMENT EQUIPMENT, SUPPLIES & SERVICES (LAW) Request for Proposal
Category Business
Resource Personnel Mickie Dietrich, Director of Purchasing
Attachments Memo and Backup from Mickie Dietrich, Director of
Purchasing
Rationale Pursuant to Texas Education Code 44.031, contracts for the purchase of goods and services valued at $50,000 or more
will be presented for awarding based on an approved
competitive bidding method. The RFP for Law Enforcement Equipment, Supplies & Services (1804 LAW Request for
Proposal) meets these requirements and is a non-exclusive
proposal. Fourteen (14) qualified proposal were received. This proposal is requested for award under a one (1) year
contract with a two (2) year renewal extension as long as both
parties agree to the terms of contract for use on an as needed
basis and funds are available for these commodities. Renewal of this contract is not anticipated until April, 2021.
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation or
Proposed Motion
That Board approves 1803 General Operating Expenses
(GOE) Request for Proposal as presented.
19
301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567
Physical Address: 2200 Stapp Maxwell, Alvin, Texas
ALVIN INDEPENDENT SCHOOL DISTRICT
Mickie Dietrich
Director of Purchasing
March 29, 2018
TO: PATRICK MILLER
FROM: MICKIE DIETRICH, JENNIFER ORTIZ
SUBJ: Request for Award of Proposal #1804LAW (LAW ENFORCEMENT EQUIPMENT, SUPPLIES
& SERVICES) RFP
This proposal was established to qualify approved vendors under the State Purchasing Guidelines CH Legal and
Education Code 44.031(a) whereby school districts are required to utilize a competitive bidding method that
provides the best value for the district when making purchases valued at $50,000 or more in the aggregate for a 12-
month period. To satisfy this State Law, Alvin ISD extended this proposal.
The proposal was extended based on prior year’s usage, staff requests and vendor requests. Over 21 vendors were
extended packets by mail and e-mail (7 from expiring proposal #1504 LAW, 14 invitation was extended upon
requests of end user departments.) There were 14 qualified responses. Additional information on the proposal was
extended through the legal notice in our county newspaper, emails to budget managers as well as the District website
to solicit participation in our bidding process.
The Total Annual Expenditures from the past vendors under previous contracts are as follows:
2015 2016 2017
$28,780.48 $104,974.06 $421,869.95
A non-exclusive award is requested to allow each participating vendor to supply discounts off catalog pricing and
company price quote requests to meet our campuses and departments classroom needs at the lowest practical price
and best value with the flexibility to purchase from a list of approved qualified vendors meeting the terms and
conditions established for this contract.
This proposal is requested for award under a one-year contract with a two (2) year renewal extension as long as both
parties agree to the terms of the contract for use on an as needed basis and funds are available for these
commodities. Renewal of this contract is not anticipated until April, 2021. Additional proposals of this nature may
be extended for vendor participation; however, this will not disqualify any vendors awarded under this contract, but
will allow for additional vendor participation in the future under these commodities.
Attached please find the information that details the approved qualified vendor information, commodity sub-
category discounts off catalogs and other pertinent information extracted from their qualified electronic proposals.
Request approval for award to all vendors meeting specifications outlined under the Proposal #1804 LAW (LAW
ENFORCEMENT EQUIPMENT, SUPPLIES & SERVICES) RFP as a non-exclusive award.
20
301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567
Physical Address: 2200 Stapp Maxwell, Alvin, Texas
This proposal was extended with 37 identified commodity sub-categories for vendors to provide discount pricing.
The sub-categories were extended with commodity coding to provide for future yearly aggregate financial track-
ability. The following categories were included on the #1804 LAW (LAW ENFORCEMENT EQUIPMENT,
SUPPLIES & SERVICES) request for proposal:
SECTION 1: LAW ENFORCEMENT EQUIPMENT & SUPPLIES:
CANINE (K-9) POLICE DOG TRAINING EQUIPMENT (A-680-33); FORENSIC & LAB SUPPLIES &
EQUIPMENT NOT OTHERWISE CLASSIFIED (A-680-00); LAW ENFORCEMENT TRAINING SUPPLIES (A-
680-67); MISCELLANEOUS TRAFFIC CONTROL MARKERS, CROSSING GUARD SUPPLIES (A-550-00);
POLICE AWARDS, PLAQUES, BADGES & EMBLEMS, ETC. (A-080-15); UNIFORMS, ACCESSORIES &
EQUPIMENT (A201-63)
SECTION 2: LAW ENFORCEMENT SERVICES:
LAW ENFORCEMENT SERVICES NOT OTHERWISE CLASSIFIED (A-961-47)
21
1804 LAW-CAT VENDORS
American Plaque Co. (Plaques & Patches) Categories Bid % Discount
Nigel Wainwright Canine (K-9) Police Dog Training Equipment (A-680-33) 0
574-968-4029 Forensic & Lab Supplies & Equipment Not Otherwise Classified (A-680-00) 0
610-968-4021 Fax Law Enforcement Training Supplies (A-680-67) 0
[email protected] Police Awards, Plaques, Badges & Emblems, Etc. (A-080-15) 0
Uniforms, Accessories & Equipment (A-201-63) 0
Law Enforcement Services Not Otherwise Classified (A-961-47) 0
Miscellaneous Traffic Control Markers, Crossing Guard Supplies (A-550-00) 0
BEARCOM WIRELESS LLC Categories Bid % Discount
JEFF MOSER Uniforms, Accessories & Equipment (A-201-63) VARIES
281-476-4302 Law Enforcement Services Not Otherwise Classified (A-961-47) 20
214-343-5512
Bike Barn Categories Bid % Discount
Lee Neathery Uniform, Accessries & Equipment (A-201-63) 10
713-869-7100 713-869-7107 Fax
Clean Ride Car Wash Categories Bid % Discount
R.B. Powell Law Enforcement Services Not Otherwise Classified (A-961-47) 0
281-824-4137
281-824-4283 Fax\
Drunk Busters of America, LLC Categories Bid % Discount
Curt Kindschuh 0
920-583-2491
920-583-2332 Fax
Fernandez Investment Group Inc Categories Bid % Discount
dba Cop Stop Law Enforcement Training Supplies (A-680-67) 0
Natalie Fernandez Miscellaneous Traffic Control Markers, Crossing Guard Supplies (A-550-00) 0
281-412-7358 Police Awards, Plaques, Badges & Emblems, Etc. (A-080-15) 0
844-270-1464 Fax Uniforms, Accessories & Equipment (A-201-63) 0
[email protected] Law Enforcement Services Not Otherwise Classified (A-961-47) 0
Fleet Safety Equipment Categories Bid % Discount
Mark Sevigny Law Enforcement Training Supplies (A-680-67) 25
713-228-8900 Police Awards, Plaques, Badges & Emblems, Etc. (A-080-15) 25
713-842-3045 Uniforms, Accessories & Equipment (A-201-63) 25
[email protected] Law Enforcement Services Not Otherwise Classified (A-961-47) 25
Galls LLC Categories Bid % Discount
R. Michael Andrews, Jr. Canine (K-9) Police Dog Training Equipment (A-680-33) 10-25
800-876-4242 Forensic & Lab Supplies & Equipment Not Otherwise Classified (A-680-00) 10-25
877-914-2557 Fax Law Enforcement Training Supplies (A-680-67) 10-25
[email protected] Police Awards, Plaques, Badges & Emblems, Etc. (A-080-15) 10-25
Uniforms, Accessories & Equipment (A-201-63) 10-25
Law Enforcement Services Not Otherwise Classified (A-961-47) 10-25
22
GT Distributors Inc Categories Bid % Discount
David Curtis Canine (K-9) Police Dog Training Equipment (A-680-33) 0
800-252-8310 Forensic & Lab Supplies & Equipment Not Otherwise Classified (A-680-00) 0
800-480-5845 Fax Law Enforcement Training Supplies (A-680-67) 0
[email protected] Police Awards, Plaques, Badges & Emblems, Etc. (A-080-15) 0
Uniforms, Accessories & Equipment (A-201-63) 0
Miscellaneous Traffic Control Markers, Crossing Guard Supplies (A-550-00) 0
Power DMS Inc. Categories Bid % Discount
Betsy Baez Forensic & Lab Supplies & Equipment Not Otherwise Classified (A-680-00) 10
800-749-5104 Law Enforcement Training Supplies (A-680-67) 10
407-210-0113 Fax
Southwest Solutions Group Inc. Categories Bid % Discount
J. Calvin Miller Law Enforcement Services Not Otherwise Classified (A-961-47) 0
972-250-1970
972-250-2229 Fax
Sirchie Acquisition Company LLC Categories Bid % Discount
Dan O'Neil Forensic & Lab Supplies & Equipment Not Otherwise Classified (A-680-00) 10
800-356-7311 Law Enforcement Training Supplies (A-680-67) 10
800-899-8181
Texas Barcode System LTD Categories Bid % Discount
David Roy Law Enforcement Services Not Otherwise Classified (A-961-47) 0
972-267-7900
972-267-7901 Fax
UV Country Categories Bid % Discount
Scott Tracy Law Enforcement Services Not Otherwise Classified (A-961-47) 10
281-824-1198
713-242-9102 Fax
23
Alvin Independent School District
April 10, 2018
To AISD Board of Trustees
Agendum
Request the Approval of two Expedited State Waivers
Category Operations / Action
Resource Personnel Brent Shaw, Accountability and Assessment
Attachments None
Rationale Foreign Exchange Waiver, >= 5 students (2018-19,
2019-20, 2020-2021)
The Foreign Exchange Waiver allows Alvin ISD to limit the number of foreign exchange students enrolled at each high
school to five. Because of Alvin ISD’s continued steady
growth, limiting the number of exchange students to five helps the district regulate class size numbers and limits
the amount of competition for educational resources
between domestic and exchange students. The waiver to TEA is for the 2018-19, 2019-20 and 2020-21 school
years.
Modified Schedule/State Assessment Testing Days
(2018-19, 2019-20, 2020-21)
This waiver allows the district to modify the schedule of
classes for students who are not being tested to report to and attend school after the state assessment testing period
has ended, therefore reducing the interruptions during
testing period.
These waivers were reviewed by the District Education
Improvement Committee (DEIC) on 3-19-18 and both waivers are requested for a period of three years starting in
the school year 2018-2019.
District Goal(s) Academic Performance
Budget Implications
None
Recommendation or Proposed Motion
That the Board approves the waivers as presented.
24
Alvin Independent School District
April 10, 2018
To AISD Board of Trustees
Agendum
Request the Approval of Low Attendance Waiver due to bad weather
Category Operations / Action
Resource
Personnel
Brent Shaw, Accountability and Assessment
Attachments Alvin ISD Campus Attendance on 12.8.17
Rationale Attendance Waiver The Attendance Waiver allows the
district or campus to request a waiver for any instructional days with attendance at least ten (10) percentage points
below the last school year's average attendance due to
inclement weather, health, safety-related issues, etc. be
excused from ADA calculations for the current school year.
On December 8, 2017, the Houston area experienced
severe weather conditions due to snow and ice. Twelve (12) campuses were greatly impacted and had daily attendance
rates that were at least ten percentage points below
averages from last year. The campuses affected were: Alvin High School (001), ASSETS Academy (005), Alvin
Junior High (041), Fairview Junior High (046), Alvin
Elementary (101), Alvin Primary (102), Mark Twain
Elementary(103) Bill Hasse Elementary (104), E.C. Mason Elementary (105), Stevenson Primary (106), Walt Disney
Elementary(107), and Hood-Case Elementary (109).
District Goal(s) Academic Performance
Budget Implications
None
Recommendation or Proposed
Motion
That the Board approves the low attendance waiver for the twelve campuses as presented.
25
2016-17 12.8.17 Difference
001 Alvin HS 93.3% 76.1% 17.2%
002 Manvel HS 95.3% 88.3% 7.0%
005 ASSETS 91.8% 70.2% 21.6%
006 Shadow Creek HS 97.1% 91.6% 5.5%
041 Alvin JH 96.0% 83.5% 12.5%
042 Rodeo Palms JH 96.8% 93.7% 3.2%
043 Harby JH 95.9% 86.2% 9.7%
045 Nolan Ryan JH 98.3% 95.5% 2.8%
046 Fairview JH 95.8% 83.1% 12.7%
047 Manvel JH 97.0% 90.3% 6.7%
101 Alvin El 96.8% 81.4% 15.4%
102 Alvin Pr 96.1% 81.7% 14.4%
103 Mark Twain 96.2% 85.4% 10.8%
104 Bill Hasse 95.6% 78.7% 16.9%
105 E.C. Mason 96.6% 83.1% 13.5%
106 RL Stevenson Pr 96.1% 81.0% 15.1%
107 Walt Disney 96.8% 85.2% 11.6%
108 Melba Passmore 95.2% 85.5% 9.7%
109 Hood-Case 96.6% 83.3% 13.3%
110 Don Jeter 96.9% 87.8% 9.1%
111 Mary Marek 97.7% 94.9% 2.8%
112 Laura Wilder 97.5% 93.2% 4.3%
113 Savannah Lakes 97.3% 92.7% 4.6%
114 Glenn York 97.2% 92.9% 4.3%
115 James Duke 97.3% 94.7% 2.6%
116 Meridiana 96.6% 88.5% 8.1%
117 Shirely Brothers N/A 94.8% N/A
118 Pomona N/A 92.2% N/A
96.2% 87.2% 9.0%
3.29.18
Alvin ISD Campus Attendance on 12.8.17
26
Alvin Independent School District
April 10, 2018
To AISD Board of Trustees
Agendum
Request to Consider Approval of Partnership Agreement for Afterschool Centers on Educational Cycle 10
Category Operations / Action Item
Resource Personnel Dr. Loree Bruton, Associate Superintendent of Federal and
Special Programs
Attachments Partnership Agreement for Afterschool Centers on Educational
Cycle 10
Rationale
Both principals of Mark Twain Elementary and Alvin Junior
High have indicated an interest in having an afterschool ACE program on their campuses. Communities in Schools is
currently writing the grant that would secure Cycle 10 funding
for these programs.
District Goal(s) Parental/Community Involvement
Budget Implications
None
Recommendation or
Proposed Motion
Recommendation to approve Partnership Agreement for
Afterschool Centers on Educational Cycle 10
27
Page 1 of 1
QUOTE CONFIRMATION
DEAR DON RABALAIS,
Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click
here to convert your quote to an order.
QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL
JPSH216 2/23/2018 PALO ALTO TRAPS 5 YEAR 1123010 $384,699.00
QUOTE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
PALO ALTO CSS BND BRONZE 1 3839677 $9,999.00 $9,999.00
Mfg. Part#: PAN-CONSULT-CSS-BRONZE
Electronic distribution - NO MEDIA
Contract: TIPS/TAPS Computers, Equipment, Components 2062515
(2062515)
TRAPS Advanced Endpoint Protection for Agents - subscription
license (5 yea
15000 4995145 $24.98 $374,700.00
Mfg. Part#: PAN-TRAPS-D-5YR
UNSPSC: 43233205
Electronic distribution - NO MEDIA
Contract: TIPS/TAPS Software Agreement 3071615 (3071615)
PURCHASER BILLING INFO SUBTOTAL
$384,699.00
Billing Address:
ALVIN INDEPENDENT SCHOOL DISTRICT
ATTN: ACCTS PAYABLE
301 E HOUSE ST
ALVIN, TX 77511-3579
Phone: (281) 388-1130
Payment Terms: NET 30 Days-Govt/Ed
SHIPPING
$0.00
GRAND TOTAL
$384,699.00
DELIVER TO Please remit payments to:
Shipping Address:
ALVIN SCHOOLS CENTRAL DISTRIBUTION
2200 STAPP MAXWELL ST BLDG B
ALVIN, TX 77511-2783
Shipping Method: ELECTRONIC DISTRIBUTION
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Need Assistance? CDW•G SALES CONTACT INFORMATION
Dan Goehring | (866) 304-5738 | [email protected]
This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at
http://www.cdwg.com/content/terms-conditions/product-sales.aspx
For more information, contact a CDW account manager
© 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239
28
Alvin Independent School District April 10, 2018
To AISD Board of Trustees
Agendum
Request to Consider Budget Amendment #3
Category Business/Action
Resource Personnel Jimmy Adams, Chief Financial Officer
Attachments Proposal for Anti-Virus Software
Rationale
The District is proposing purchasing Anti-Virus Software to help the District to safeguard the District’s computer system.
The District has a quote from CDW G for $384,699 to purchase license from Palo Alto CCS BND Bronze. (Attached) The bid is through The Cooperative Purchasing Network (TCPN)
District Administration is requesting a budget amendment #3 for $385,000 to be taken from Fund Balance at this time.
District Goal(s) Fiscal Responsibility
Budget Implications General Fund Balance Impact
Recommendation or
Proposed Motion
That the Board approve Budget Amendment #3 to provide
funding needed to purchase Anti-Virus Software.
29
Page 1 of 1
QUOTE CONFIRMATION
DEAR DON RABALAIS,
Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click
here to convert your quote to an order.
QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL
JPSH216 2/23/2018 PALO ALTO TRAPS 5 YEAR 1123010 $384,699.00
QUOTE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
PALO ALTO CSS BND BRONZE 1 3839677 $9,999.00 $9,999.00
Mfg. Part#: PAN-CONSULT-CSS-BRONZE
Electronic distribution - NO MEDIA
Contract: TIPS/TAPS Computers, Equipment, Components 2062515
(2062515)
TRAPS Advanced Endpoint Protection for Agents - subscription
license (5 yea
15000 4995145 $24.98 $374,700.00
Mfg. Part#: PAN-TRAPS-D-5YR
UNSPSC: 43233205
Electronic distribution - NO MEDIA
Contract: TIPS/TAPS Software Agreement 3071615 (3071615)
PURCHASER BILLING INFO SUBTOTAL
$384,699.00
Billing Address:
ALVIN INDEPENDENT SCHOOL DISTRICT
ATTN: ACCTS PAYABLE
301 E HOUSE ST
ALVIN, TX 77511-3579
Phone: (281) 388-1130
Payment Terms: NET 30 Days-Govt/Ed
SHIPPING
$0.00
GRAND TOTAL
$384,699.00
DELIVER TO Please remit payments to:
Shipping Address:
ALVIN SCHOOLS CENTRAL DISTRIBUTION
2200 STAPP MAXWELL ST BLDG B
ALVIN, TX 77511-2783
Shipping Method: ELECTRONIC DISTRIBUTION
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Need Assistance? CDW•G SALES CONTACT INFORMATION
Dan Goehring | (866) 304-5738 | [email protected]
This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at
http://www.cdwg.com/content/terms-conditions/product-sales.aspx
For more information, contact a CDW account manager
© 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239
30
Alvin Independent School District
April 10, 2018
To AISD Board of Trustees
Agendum Request to Consider Approval of Construction
Manager @ Risk Contract Delivery Method for Junior
High #8
Category Business
Resource Personnel Patrick Miller, Associate Superintendent Student
Learning Environment
Attachments Memo
Rationale The Competitive Sealed Proposal contract delivery
method is the standard for new construction projects in the District. The Board must approve any
alternative delivery method. Construction timelines
and the market place dictate that approval and utilization of the Construction Manager at Risk
contract delivery method for future Junior High #8 is
the best value for Alvin I.S.D.
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation
or Proposed Motion
That the Board approve the Construction Manager @
Risk contract delivery method for Junior High #8.
31
Page 1
Memo
Date: April 3, 2018
To: Patrick Miller, Associate Superintendent Student Learning Environment
From: Jeffery Couvillion, Executive Director of Building Programs
RE: Approval to use Construction Manager @ Risk Contract Delivery Method for
New Junior High #8
To position Alvin I.S.D. to best respond to the future recommendation and approval of the Citizen’s Advisory Committee, the Board of Trustees, and voters for meeting junior high capacity needs, Construction Manager at Risk (CM@R) contracting provides the best for the District.
The CM@R contractor becomes a team member earlier in the project and is responsible for keeping the project in budget and on schedule. The CM@R contractor will advertise and solicit competitive bids from subcontractors for all phases of the work. AISD’s Building Programs staff will be present when subcontractor bids are received and assist with review and direction for selecting competitive and qualified subcontractors that provide the best value to the District.
Based on time lines and the construction market, the Building Programs Department is requesting that the Board approve the use of the Construction Manager @ Risk procurement method for Junior High #8. The approval of the funding and award of the CM@R contract for this project will be brought before the Board for approval at a later date.
32
Alvin Independent School District
April 10, 2018
To AISD Board of Trustees
Agendum
Request to Consider Personnel Items – Requested Personnel
Category Personnel/Action
Resource Personnel Dr. James “Buck” Gilcrease, Superintendent
Allen Roberts, Associate Superintendent
Attachments Memo related to personnel
Rationale Requested personnel actions
District Goal(s) Teachers and Staff
Budget Implications
None
Recommendation or
Proposed Motion
That Board approval be granted for requested personnel
items as presented
33
Alvin Independent School District
April 10, 2018
To AISD Board of Trustees
Agendum
Request to Approve to Extend Term, Renew Term, Renew Probationary, and Terminate at end of Probationary
Professional Contracts
Category Personnel/Action
Resource Personnel Dr. James “Buck” Gilcrease, Superintendent of Schools
Allen Roberts, Associate Superintendent
Attachments Contract Recommendation Lists
Rationale To comply with the Texas Education Code, personnel contracts are considered at the April Board meeting. Attached are lists of
contract recommendations for your approval.
District Goal(s) Teachers and Staff
Technology
Facilities
Academic Performance Parental/Community Involvement
Fiscal Responsibility
Budget Implications
Funding within personnel budget allocation.
Recommendation or Proposed Motion
That Board approve professional contract recommendations as presented.
34
Alvin Independent School District
April 10, 2018
To AISD Board of Trustees
Agendum
Request to Consider Personnel Items – Administrative Appointments – Principal – Manvel Jr. High School
Category Personnel/Action
Resource Personnel Dr. Buck Gilcrease, Superintendent of Schools
Allen Roberts, Associate Superintendent of Human Resources
Attachments Memo related to administrative appointments to be distributed
prior to the Board Meeting
Rationale Replacements due to reassignment of administrators or new
positions.
District Goal(s) Teachers and Staff
Academic Performance
Fiscal Responsibility
Budget Implications
None
Recommendation or
Proposed Motion
That Board approval be granted for Principal – Manvel Jr. High
School
35