Altrusun Newsletter 2010 07-08

8/9/2019 Altrusun Newsletter 2010 07-08

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THE ALTRUSUNVOLUME 34, ISSUE 2

JULY/ AUGUST 2010

WEBSITE:ALTRUSA.BLOGSPOT.COM

Published Monthly Altrusa International, Inc.

Of Montrose, ColoradoPO Box 3184

Montrose, CO. 81402-3184

Betty LundgrenEditor & Publisher

[email protected] 252-3610

Kaye [email protected]

970 249-7929

Diane WingerPresident Elect

[email protected] 970 765-8885

Linda RibaFirst Vice President

[email protected] 240-5489

Ginny SpavenSecond Vice President


Lorie [email protected]

970 249-6823

Janis [email protected]

970 249-6101

Allison NadelTreasurer [email protected]

970 240-3091

Roberta HoeyPast [email protected]

970 249-3873

Martha DusioDirector/Parliamentarian


Lita [email protected]

970 417-1145

Happy summer to you all:

My family has been enjoying the warm, but not too warm weather. We really dolive in a beautiful part of the country. We made a trip to Wisconsin the 2nd week of August for a family reunion. Our two 15 year old boys shared in thedriving. Thanks for all the positive thoughts as we traveled!

The board has been very busy with budgets, learning our leadership roles, andreviewing survey results. We had a retreat at my house to discuss what each of usis responsible for as a board member. We listed and debated our duties as a boardmember and used the time to train each other on our different roles as well as learnour own duties. The hope is to not lose sight of anything in the year ahead.

We also reviewed the member survey that was completed in early spring. The

Board has decided to address the three key weaknesses: retention of members,participation of members, and member recognition. I will also commit to start themeeting no later than 12:10 and complete our meetings by 1:00. I will reinstate theAltrusa Accents on the 2 nd Tuesday of every month. We will complete the surveyagain in the spring and hope that we will see the fruits of our labor.

The club and foundation budgets are being created, challenged, reviewed, andrevised. I have never seen more thought going into our budgets. We truly have agreat deal of talent in our club and board right now. Thank you all for what youdo.

Kaye

TABLE OF CONTENTS

Page 2 & 3 July Business Meet ing Minut esPage 4 & 5 Recent Grant Awar ds, Planning for 2011 Confer ence

Under way, Page from the Past & Par liamentary Presentat ionPage 6 & 7 Action Plan for 2010-11, September Birt hdays & Keeping in

TouchPage 8 & 9 Do you know what they do? Office Job Descript ions

Pr esident s Repor tby Kaye Hot senpiller


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Club Business Meeting MinutesJuly 20, 2010

President Kaye Hotsenpiller called the meeting to order at 12:05 pm. A quorum was present

as evidenced by Attachment A.

Guests/ Member News/ Brags: James Wilkinson introduced his daughter, Melissa. Elaine Moore advised that her mother, Rita Maser is doing great and would love a visit.

Dates to Remember: 7/ 27/ 2010 is the scheduled Brainstorming program to discuss new projects, enhance existing projects and potential new fundraisers. 7/ 31/ 2010 there will be Adopt A Highway Cleanup at 8:30 8/ 17/ 2010 is ASTRA After Hours at Altrusa Park beginning at 5:30 pm

Secretary Report: The minutes of the June 15, 2010 meeting were approved as presented. Correspondence included a Thank You note from Melba Teague.

Treasurers Report: Janis Marcha presented the Treasurers Report and Financials for June 2010. They will be filed as presented.

Club Budget: Janis Marcha motioned for THE APPROVAL OF THE ALTRUSA INTERNATIONAL OF MONTROSE

2010-2011 CLUB BUDGET. It was clarified that the Presidents Pin amount was the cost of two pins. Sandra Tyler moved to AMEND THE HOLIDAY PARTY FROM $800 TO $400 that motion DID NOT

pass. Susan Woody moved to AMEND THE HOLIDAY PARTY FROM $800 TO $200 AND PUT THE FUNDS

TO BETTER USE. That motion PASSED. The budgeted amounts for Conference in Montrose in 2011 (5251) and 35 th Anniversary Altrusa Club of Mon-

trose (5085) were clarified. There being no further discussion in regard to the club budget, the original motion to Approve the Budget, with

the amendment of changing the Holiday Party amounts from $800 to $200, for 2010-2011was seconded and thatmotion PASSED.

Foundation: Marianne Cross reported on the Foundation Elections: Marianne Cross President; Ginny Spaven Vice-

President; Robert Hoey Secretary; and Alice Vest Treasurer. Alice Vest presented revised May Foundation Financials and June 2010 Foundation Financials. It was asked bythe club that she research the stated purpose of the $125 Restricted Funds from Montrose Community Founda-

tion. Rose Price presented information in regard to the Christ Kitchen Project. Currently, MADA is not going to pur-

sue the expansion project and they are declining our $10,000 Pledge.

Service Budget:: Ginny Spaven moved to ACCEPT THE 2010-2011 SERVICE BUDGET AS PRESENTED. Discussion included a Motion to Amend Christmas Baskets from an amount of $400 to $0 by Diane Winger.

That motion DID NOT PASS.(continued on page 3)


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Business Meeting Minutes (continued)

Other points of discussion included clarification that this is the last year of commitment to the Stadium Project; clari-

fication that funds in the ASTRA budget were primarily for member pins, initiation supplies, etc.; and that the addingfunds to the Christmas Basket project did not eliminate the opportunity to have additional collection drives frommembers for this specific project or any other traditional projects that have gone to the membership for funds suchas International.

There being no further discussion, the original motion was seconded. MOTION PASSED.

Committee Reports:PROGRAMS Diane Winger7/ 27 Internal Program Brainstorming Session; 8/ 3 Emergency Response/ Neighborhood Watch by Joyce Loss;8/ 24 Internal Program TBDMEMBE RSHI P Kaye H otsenpillerThere was not any activity for New Applications, Resignations or requests for Leave of Absence. The Clubs currentmembership is at 86 including 2 emeritus.SERVICE Ginny Spaven A motion was presented by the Service Committee to award $200 to Kids Aid Montrose Chapter. MOTION

PASSED. A motion was presented by the Service Committee to award $100 to the Montrose Police Department for the benefit

of the First Annual Police Officers Ball. MOTION PASSED. Ginny indicated that a request for $3500 was received from All Points Transit which has been tabled pending more

information. Ginny also advised the club of two different events that members could be involved in: 1) CROP Walk on 8/ 8 that

is a benefit to feed the hungry and 2) Alzheimers Memory Walk on 9/ 18 in Grand Junction. The Service Committeedid not recommend funds for these two projects.

Old Business:Diane Winger, Golf Committee Chair reported a net profit of $5,525 for the Golf Tournament.

New Business: President Kaye Hotsenpiller made the following announcements: Members will not be allowed to promote their personal business via the club newsletter. The Dusty Gavels is work-

ing on a Traditions Booklet and this will be an item addressed. The Education Committee is changing the scholarship application date to February 28 to allow for selection process

to be complete by May. Martha Dusio has prepared Committee Reporting Procedures and is also researching the potential refund of prepaid

dues of resigning members. Lita Sargent moved to CREATE A NEW COMMITTEE UNDER COMMUNICATIONS FOR A SPEAKERS

BUREAU. The intent would be that this is an ongoing committee to take our message to the community via presen-tations to organizations. The motion was seconded. MOTIO N PASSED.

Diane Winger moved to ADOPT A MASCOT TO BE DETERMINED AT A LATER DATE. After much discus-sion, Evelyn Lawson moved to TABLE THIS DISCUSSION UNTIL AFTER THE NEXT INTERNATIONALCONVENTION when their branding plans would be more complete. The MOTION TO TABLE was secondedand PASSED.

Ginny Spaven moved to CANCEL THE REGULAR MEETING THE WEEK OF THANKSGIVING(11/ 23/ 2010) THIS YEAR. The motion was seconded and PASSED.

There being no further business the meeting was adjourned at 1:15 pm.Respectfully submitted, Lorie Bollig, Secretary


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GRANTS AWARDED

Photo at Right

Joyce Loss (L) and Linda Riba (R) present a check for $1,700 to RSVP director Sherry Faith to enable themto buy a new computer system and software. Altrusafunded the entire purchase price.

Photo at LeftRoss Turner (L) and Linda Riba (R) show the design conceptfor enhancements to the Montrose Community Stadium.ltrusa donated $1,500 to this project in 2009/ 2010.This was the second installment of a three year commitmentfor a total of $4,500.

District Conference Planning UnderwayBy Elaine Moore

Next May 5th -7 th , Montrose will host the Altrusa District Ten Conference at the H oliday Inn Express.The Saturday evening banquet will include the installation of our very own Donna H erman as DistrictTen Governor for the 2011-2013 biennium.

Elaine Moore, Conference Chair, and Marge Keehfuss, Co-Chair, are alreadyplanning the conference. Committee members are needed to fill many sub-committee areas, such as H ospitality, Decorations, Printing, etc. If you areinterested (or when you are asked!) please join us in hosting a meaningful andfun event. Currently, we have our Registrations Chair (Marianne Cross) andFinance Chair (Becky Wolford). Diane Winger has agreed to serve as our E-Guru. Much of the communication will be done electronically.

With our conference theme of Tickled Pink in Montrose we should havelots of fun planning our decorations and attendee kits. It may seem to be along way off, but May will be here before we know it. Please say yes when asked .


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"Page from the Past" - by Elaine Hale JonesA look back over 35 years of Altrusa International of Montrose

My first introduction to the Altrusa Club of Montrose was actually through

a cookbook titled, "Dandy Dishes by Dandy Dames," a collection of mouth-watering recipes compiled by Altrusa members. My mom, MargaretHale, was one of the charter members of the Montrose Altrusa Club in June1976 and participated in the cookbook fundraising project. The cookbook was one of several "money making projects," in the early days of the club.Other efforts included selling lemonade, visors, baked goods and usedbooks and records.

Although I'm not a big fan of wild game, "Dandy Dishes" features one of the best collections of venison, elk, pheasant and trout recipes I've seen overthe years. Another popular section of the cookbook, titled "Good Then-Good Now," highlights recipes from a century ago, like Kerosene Cake

(kerosene, thankfully, is not used in the recipe!), gingerbread and FloatingIsland (a formal dessert made from sponge cake colored with a teacupful of the juice from cooked spinach). You'll also find a handy spice guide andwords of wisdom sprinkled throughout the pages (and Joyce Loss' recipe forhomemade chicken and noodles, which we, as a club, have enjoyed on sev-eral occasions).

Marthas Parliamentary PresentationMatch each item in Column A with the appropriate term from Column B. Answers will be included in thenext newsletter.

Column A Column B31. Regular meeting A. Resume consideration of a main motion32. Rescind B. No opposition33. Second C. Person presiding34. Secretary D. Constituted to perform a continuing function35. State the question E. Place the motion before the assembly36. Standing committee F. Agreement that motion be considered37. Take from the Table G. Periodic business meeting38. The chair H. Recording officer of an assembly39. Unanimous consent I. Voice vote40. Viva voce J. Repeal

Answers to last months quiz: 21-C, 22-A, 23-G, 24-I, 25-H, 26-B, 27-J, 28-F, 29-D, 30-E

Reprinted with permission of:National Association of Parliamentarians 213 S Main StreetIndependence, MO 64050-3808"mailto:[email protected]" "http://parliamentarians.org"


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ACTION PLAN FOR 2010-11

BIRTHDAYS! BIRTHDAYS! BIRTHDAYS!The Courtesy Committee thought it would be nice to include a Happy Birthday wish in the newsletter eachmonth for the members with birthdays coming up in the following month. That way, in case you (or they) missa meeting, you can share birthday wishes personally!

September Birthdays:

Anit a Johansen September 7Ir ene Means September 7Melba Teague September 11Cindy Donohue September 11Erica Jir on September 14Sharlene Mart inson September 17Janice Musson Sept ember 20

Make a commitment to help where you can to improve our Club so we can be successful in our action plan for

2010-11. Suggestions are welcome for implementation or involvement by you or your committee!Retention of Members and Member Recognition:

Create a Member Recognition Committee Develop questions and conduct an exit interview to see why members are leaving. Why did our past members leave obtain the data from the 2009- 2010 year. New member meeting day Membership mixers business meeting Connect with members that miss Engage members in committees ask to do specific things Thank you notes Add an Altrusan night for all members to attend and socialize Longevity celebrations for members that hit 1 year, 5 years, 10 years place in newsletter Give members an update from week to week

Participation of Members: Co-chairs to help obtain committee help Ensure there are co-chairs for all committees Brainstorming meeting to open up dialogue on new projects to allow for everyone to have a voice.

Recruitment of New Members: How to be a guest (men and women)? Create a Speakers Bureau to talk in the community Present at the Newcomers Club


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Keeping In Touch

Pay It ForwardReprinted from Better H omes & Gardens August 2010

Performing a good deed for someone makes him or her more likely to do something nice for someone else,say researchers at Harvard and the University of California, San Diego. Their study provides strong evidencethat cooperative behavior spreads from person to personlike a benevolent virus. In the study, volunteerssimulated giving money away to others. The researchers observed a domino effect, in which one personskindness spread first to three people, then to nine people, and then to even more people. Whats more, aftergiving you become a more generous person wholl give to others more frequently. Happily, no ones immunefrom the kindness flu. We found that the effect works on Scrooge and Santa personalities alike, says studyco-author James H. Fowler, Ph.D, a professor at UC San Diego and expert on social networks.

MARK YOUR CALEN DARAugust 24th Visit from the District Ten Governor

Governor Ida Bender will join us on August 24 th at our club meeting.Please be sure you can attend. We want as many of our Club Members to attend

and hear her speak!

DELTA ALTRUSA CLUB TO CELEBRATE 25THANNIVERSARY

Stay tuned for information on a celebration in September to honor the Delta Altrusa Clubs

25th Anniversary. An email will be going out to Members in the near future.

TH IN KIN G OF OUR MEMBERS WH O ARE ILLRita Maser--Rita had a mastectomy several weeks back. Her daughter, Elaine Moore, reports she has healednicely from that. She enjoys cards and would love many more. Also short visits of 20 or 30 minutes.Ritas Address: 919 Heather Lane, Montrose, CO 81403

Melba Teague--Is spending time at their cabin with Carl. Rumor has it she is having a little trouble adjusting toher pacemaker. We wish them both the best.Melbas Address: 1743 Alder Drive, Montrose, CO 81401

Harry Lawson-- Evelyn Lawsons husband is improving after the fall down their stairs although his blood pres-sure has not stabilized as yet. He still needs someone with him all the time.Evelyn & H arrys Address: 447 S. N inth Street, Montrose, CO 81401

Mary Watt-- Did have cancer surgery in Denver. It is felt the doctors were successful in removing the malig-nancy. She is at home, receiving therapy and chemotherapy is planned for the future. Dusty Gavels will becooperating with City Hall and planning some meals for Mary and Jim, possibly the week of August 30th. CityHall will be in contact with me next week and I will contact members then. Dinner is all that is requested.Marys Address: 446 Cobble Drive, Montrose, CO 81403.

Our prayers are with them all. Roberta Hoey


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President Present budget to Club, with Treasurer. Prepare and distribute agendas for Club and Board

meetings. Ensure signature cards are completed and filed at

bank. Distinguished Club Award May 31 st. Club Activity Report May 31 st. Ensure grant applications are completed. Ensure foundation grant requests are sent off. Follow-up on committee assignments and activities. Write State of the Club report - January. Read report from the Nominating Committee be-

fore the general membership 30 days before theMarch election date.

Election of officers and directors in March. Ensure new officers and chairmen have most re-

cently revised Altrusa Encyclopedia and Bylawsbooks.

Elect and send names of our Club Delegates andAlternates to District Conference.

One rap of gavel to call meeting to order. Prepare Board members books with updated offi-

cers and other info. Send new officers and major committee chair

names to International Altrusa Office on preparedform.

Act as an ex-officio member of all committees. Update International Website with new officers. Newsletter article monthly by about 15 th. Encour-

age committee chairs and members to submit arti-cles to newsletter.

Keep Altrusa banner and gavel with you. Store boxes of archives. Act as host for District Ten representative by mak-

ing arrangements for Board dinner or whatever isnecessary.

Elect Nominating Committee in January.

Director (must be a past President) 2 years Parliamentarian Position Advisor on Policies Send stories for newsletter.

Director 2 years Arrange for a room to have the monthly board

meetings.

Contact the host venue and lunch vendor of any

changes in meetings such as Christmas breaks, etc. Send stories for newsletter. Act for Secretary in their absence. Special projects as assigned by President

Treasurer Compile Club budget. Present budget to Club. Check the P.O. Box one time per week. Let 1 st Vice President know when member dues are

paid. Orders member pins, ribbons, and president pin. Sign signature cards and file at the bank. Annual membership and dues report and dues are

due June 1 st. Take member dues and make bank deposits. Present monthly Club financials to board and club. Write checks for Club associated costs. Non-profit sales tax quarterly submission for Club

fundraisers. Submit new members, deletions, and address

change forms promptly throughout the year. IRS form 990 is due October 15. Receive International Membership report, review,

correct, and return by June 15. Submit Foundation contributions to International. Collect all money due to the Club, keep accurate

records. Submit record of receipts/ disbursements for an

annual audit of Club financials. Notify member if they have not paid dues. Send stories for newsletter.

President-E lect Moves on to be President Assist with officer and committee change over. Create list of programs for the year. Remind program speaker the week before and

make introduction at meeting. Purchase lunch for guest speakers. Present upcoming programs at the Club Business

meeting. Act for the President in their absence. Maintain communication with committee chairper-

sons.

Do You Know All That They Do?Here are Job Descriptions for our Club Officers


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(continued page 9) Ensure Yearbooks are completed. Help President compile the State of the Club

report. Communications Chair. Conduct the 4 th meeting of the month. Fill committee chair positions in the month of

March. Send stories for newsletter. Responsible for a gift to the outgoing president at

installation.

Secretary Send stories for newsletter. Take minutes at all board meetings. Present correspondence to Board and Club. Type minutes and present at the following board

meeting. Take minutes at the Club Business meeting. Provide minutes to the President so they can be

included with the Agenda for the Board and Busi-ness meeting.

Type and present minutes at following Club Busi-ness meeting.

Send meeting highlights to the newsletter commit-tee.

Check Club email on a weekly basis. Collect Business Meeting (3rd Tuesday) club atten-

dance from the Treasurer Elect for inclusion intheir minutes.

Immediate Past President Write nominees for District awards. Chair of Dusty Gavels. Advisor on bylaws, policy, and tradition. Send stories for newsletter.

Treasurer Elect Become acquainted with Treasurer duties. Act for the Treasurer in their absence. Check the P.O. Box one time per week. Send stories for newsletter. Administer the City Market card program. Send Business Meeting (3rd Tuesday) club atten-

dance to the secretary for inclusion in their min-utes.

2nd Vice President Service Chair. Prepare the service budget for the coming year. Bring all requests for donations before the commit-

tee for approval or rejection. Present the service committee-approved requests

to the Board and then the membership for their

approval. Notify those making the request by letter either

granting the donation or denying it. Keep the membership advised as to the current

status of the funds in your undesignated fundsbudget or, in fact, any part of the service budget.

Keep an eye on those committees under your aus-pices. Once donation requests have been approvedout of undesignated funds, a check is generated bythe Foundation Treasurer who then mails out thecheck and letter.

Service budget needs to be presented for approvalno later than July of the current fiscal year.

All sub-committee chairpersons need to submittheir budget requests and input for the coming year(Spring Luncheon, Holiday Festival, etc., plus all of the standing groups like Lifeline, Love-Hug Bears,etc.) during June in order for the budget to be con-structed in time for the July board meeting (secondWednesday in July). The Service Committee Chair

needs to facilitate this information-gathering proc-ess by providing all sub-committee heads with thebudget request form and then follow up to makesure everyone submits their forms in a timely man-ner.

Develop budget, both revenue sources and lineitem expenses, with the help and input of the priorservice chair, the foundation treasurer, the Lifelinechairperson, and anyone else who can be ropedinto the discussion.

Send stories for newsletter.

1st Vice President Moves to President Elect Membership Development Chair. Bring new member applications, leave of absence

requests and resignations to the board. Present board-approved leave of absence and

member applicants at the Club Business meeting. Act for the President Elect in their absence.

Keep accurate record of member names, ad-dresses, phone numbers, and disperse monthly.

Send stories for newsletter. Send Club surveys out in January. Courtesy Chair responsible for greeters, flowers,

cards, honoring birthdays Invoice the new members,send welcome letter.

Altrusun Newsletter 2010 07-08

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