Alfred Nzo District Municipality

Mid-Term Report

2014/15

1 | P a g e

CONTENT PAGE

CORPORATE SERVICES 2

5.1.1 ICT DEPARTMENT 2

5.1.2 AUXILIARY SERVICES 5

5.1.3 HUMAN RESOURCES MANAGEMENT 7

5.2 INFRASTRUCTURE DEVELOPMENT &

MUNICIPAL SERVICES 19

5.2.1 WATER SERVICES AUTHORITY 19

ENVIRONMENTAL MANAGEMENT PROJECTS 21

WATER CONSERVATION DEMAND MANAGEMENT PROJECTS

25

ENGINEERING PROJECTS 28

5.2.2 PROJECT MANAGEMENT UNIT 31

FINANCIAL MANAGEMENT PROJECTS 31

MATATIELE PROJECTS 32

UMZIMVUBU PROJECTS 36

MBIZANA PROJECTS 42

NTABANKULU PROJECTS 43

ISD PROJECTS 44

5.2.3 WATER SERVICES PROVISION 45

MATATIELE PROJECTS 47

UMZIMVUBU PROJECTS 48

MBIZANA PROJECTS 49

NTABANKULU PROJECTS 50

5.3. COMMUNITY DEVELOPMENT SERVICES 52

5.3.1 ISD & CUSTOMER CARE 52

5.3.2 DISASTER MANAGEMENT 58

5.3.3 MUNICIPAL HEALTH SERVICES 61

5.3.4 SACRH 68

5.3.5 FIRE & RESCUE SERVICES 73

5.3.6 THUSONG SERVICE 78

5.4 PLANNING & ECONOMIC DEVELOPMENT 80

5.4.1 ECONOMIC PLANNING 80

5.4.2 DEVELOPMENT PLANNING & SPLUMS 91

GIS 94

5.5. BUDGET AND TREASURY OFFICE (BTO) 97

5.5.1 EXPENDITURE & AFS 97

BUDGET & REPORTING 97

GENERAL EXPENDITURE 99

5.5.2. REVENUE, SCM & ASSET MANAGEMENT 102

REVENUE 102

SUPPLY CHAIN MANAGEMENT 106

ASSET MANAGEMENT 109

FINANCIAL SYSTEMS MANAGEMENT 111

OFFICE OF THE MUNICIPAL MANAGER 114

5.6.1. INTERNAL AUDIT 114

5.6.2. LEGAL SERVICES 117

5.6.3 IDP & OPMS 119

5.6.4 IGR & STAKEHOLDER ENGAGEMENT 121

5.6.5 SPECIAL PROGRAMMES UNIT 122

5.6.6 COMMUNICATIONS 130

5.6.8 OFFICE OF THE SPEAKER 134

5.6.9 OFFICE OF THE MUNICIPAL MANAGER 138

FINANCIALS 145

REVENUE 145

DEPARTMENTAL SUMMARY - DECEMBER 2014 148

2 | P a g e

CORPORATE SERVICES

5.1.1 ICT DEPARTMENT

NKPA 1 : Institutional Transformation and Organisational Development Objective : To provide excellent administrative support and stable ICT services.

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E A

tta

ch

ed

Ye

s /N

o

Software

Licensing and

Maintenance

5.1

.1.1

To upgrade an

maintain

software

licenses for

uninterrupted

ICT services

Number of

software with

valid licenses

2

Maintained

and

renewed

Software

licenses

Optimise

systems,

administratio

n and

operating

procedures

- SCM

processes for

the Upgrade of

VMware from

version 4 to 5

- Installation of

the upgraded

version of

VMware 5

Renewal of

Eset Nod32

Antivirus has

been done

VMware

upgrade

submitted to

SCM for

procurement.

Cibecs

renewal

documentatio

n submitted to

SCM for order.

Symantec

TOR’s

submitted to

SCM for

procurement.

R5

00

000

R6

0 0

00

None None

Copy of Order

for the Antivirus;

TOR for the

VMware;

Copy of the TOR

for the Cibex

Specification

Ye

s

3 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E A

tta

ch

ed

Ye

s /N

o

Hardware

equipment

and network

upgrades

5.1

.1.2

To upgrade

and maintain

network

hardware for

uninterrupted

ICT services

Number of

hardware

upgrades

completed

4

Additional

disk space

on the

Server

Optimise

systems,

administratio

n and

operating

procedures

Procurement

process for all

required

hardware to

commence.

Implementatio

n of the WIFI

network for

ANDM main

Offices

Installation of

the new

equipment.

Wi-Fi project

awarded and

project to

commence in

the third

quarter.

R9

50

000

Nil

New

equipment

not installed

due to

delayed

appointment

Installation to

commence in

January 2015

Copy of the TOR

for the WI-fi.

Ye

s

Upgrade of the

Disaster

Recovery site

at Disaster

Management

Centre in

Mount Ayliff

5.1

.1.3

To ensure

continuous

supply and

uninterruptabl

e power to

the server

room

% project

implemented

100%

Installed

functioning

backup

power

supply to

the server

room.

Optimise

systems,

administratio

n and

operating

procedures

-Procurement

process.

-50%

implementatio

n

Procurement

processes still

underway and

TOR were

developed.

R2

00

000

Nil

Delayed

project

advertisemen

t

Project to

commence in

the Third quarter

Copy of the TOR

ye

s

Implementatio

n of Master

Systems Plan

and ICT

Strategy

5.1

.1.4

To implement

a world class

Master

Systems Plan

and ICT

strategy

% project

implemented

100%

Stable ICT

environmen

t with 99%

uptime.

Optimise

systems,

administratio

n and

operating

procedures

-25%

implementatio

n Master

Systems Plan

and ICT

strategy

-50%

implementatio

n of Master

Systems Plan

and ICT

strategy

Project was

advertised in

the 20103/2014

Financial Year

but No service

provider was

appointed.

However the

project to be

re-advertised.

R1

75

00

0

Nil

Project to be

re-advertised

Immediate

appointment of

the service

provider will

ensure that we

have a stable

ICT

environment/MS

P

Advert and

recommendatio

n form the

committee

Ye

s

4 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E A

tta

ch

ed

Ye

s /N

o

ICT

Governance

policy

implementatio

n

5.1

.1.5

To have

integrated

seamless

systems and

compliance

with National

Policies

% compliance

with the

implementatio

n guidelines

100%

Fully

compliant

ICT

governanc

e

environmen

t

Optimise

systems,

administratio

n and

operating

procedures

-25%

implementatio

n of the ICT

Governance n

guidelines

-50%

implementatio

n of the ICT

Governance n

guidelines

45%

Continuous

implementatio

n of ICT

Governance

and Guidelines

R7

5 0

00

Nil

None None Implementation

Plans

Ye

s

Operate and

running of the

existing

Community ICT

Centres

5.1

.1.6

To ensure

continuous

support and

functioning of

the ICT Centre

Number of

visits to the

Centres

12

Fully

functioning

and

operating

Computer

Centres

Increase

access to

municipal

services

-4 sites visited

Eight (8) visits

to all Four sites

and all sites are

fully equipped.

R0

.00

Nil

None None Pictures for sites

ye

s

Establishment

of an ICT

Community

Centre

5.1

.1.7

To establish

one ICT

Computer

centres

Number of

centres

established

1

One

Community

ICT Centres

Increase

access to

municipal

services

-Identification

of a hosting

site

-Procurement

Processes

Site identified

at Mfundisweni

Skills centre;

Equipment

procured and

installed

R1

00

000

R1

62 0

00.0

0

None None Spec, Order,

Invoice.

ye

s

5 | P a g e

5.1.2 AUXILIARY SERVICES

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Electronic

Document

management

system

commissioning

5.1

.2.1

To provide and

efficient; safe

document

management

environment

% of all

Municipal

documents

centralized;

scanned and

archived in

terms of the

National

Archives Act

100%

A sound

paperless

information

environment

and

safeguarded

institutional

memory

Optimise

systems,

administration

and operating

procedures

-25% rollout of

the paperless

system

-50% rollout of

the paperless

system

Project

advertised

and the

closing date

was January

2015.

R5

00

000

Nil

Non

advertising of

the project

delayed roll

out of the

paperless

environment.

Project to be

awarded as

soon possible

Copy of

advert

Ye

s

No

5.1

.2.2

To ensure safe

keeping

municipal

records in

compliance

with the

National

Archives Act

Number of

policy reviewed

1

Legally

compliant

records

management

environment

Strengthen

Governance

and reduce

risk

Draft policy

document

conceptualized

Not achieved

R0

.00

Nil

Project

delayed due

to vacant

post of

Manager:

Auxiliary POST

Speedy

appointment

of the

Manager:

Auxilliary

None

5.1

.2.3

Number of

procedure

manual

developed

1

Legally

compliant

records

management

environment

Strengthen

Governance

and reduce

risk

None None

R0

.00

Nil

None None None

No

6 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Security

Services

5.1

.2.4

To ensure

overall

safeguarding of

municipal

properties and

assets

% of buildings

and movable

assets

protected

100%

Reduced

number of

reported

incidents

Strengthen

Governance

and reduce

risk

-Monitoring of

the appointed

service

providers

-Monitoring of

appointed

service

providers

Continuous

monitoring of

security

service

providers is

done for 5

municipal

offices.

Additional of

site for the

period of

three months

at Fobane

water supply

construction

site were

monitored.

VIP Protection

Service

Providers were

appointed

R4

000 0

00

R3

641 3

36.9

7

None None

Appointment

letters and

Security

registers /

reports.

Ye

s

Access

Control

5.1

.2.5

To ensure

control of the

access to the

Municipal

building

Number of

Installed Access

Control System

1

Effective

monitoring of

access control

to the Municipal

Main Building

Strengthen

Governance

and reduce

risk

Phased out

Trial run and

monitoring of

the installed

access control

system

Service

provider

appointed for

the installation

of the access

control

R2

50 0

00.0

0

Nil

Delayed

appointment

of the service

provider

Project to

commence in

quarter three

(3) January

2015.

Copy of the

Appointment

letter

Ye

s

Telephone

management

system

5.1

.2.6

To ensure

reduced and

monitored

voice and data

communication

Voice and Data

Communication

expenditure

(usage) of

managed lines

kept within

allocated

budget.

1

Controlled and

Monitored costs

of

communications

and data tools

Strengthen

Governance

and reduce

risk

-Costs

reduction and

monitoring of

voice and data

limits

Costs reduction

and monitoring

of voice and

data limits

Continuous

monitoring of

telephone bill

by applying

telephone

pine codes

limits to all

employees

R2 0

00 0

00

R 1

497 5

86

.40 None None

Monthly

reports

Ye

s

7 | P a g e

5.1.3 HUMAN RESOURCES MANAGEMENT

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for Quarter

1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Employment

Equity Plan

Implementatio

n

Pa

ge

;81 A

14

5.1

.3.1

To ensure that

Employment

Equity targets

are met by

complying

with the

adopted

Employment

Equity Plan

and

Employment

Equity Act

%

compliance

with

municipal

equity plan

90%

Meeting the

Employment

Equity targets

set as per the

employment

equity plan

Improve

organisation,

capacity,

knowledge

and

Transformatio

n

-Preparation of the

annual

employment

equity report for

submission to DoL

Continuous

monitoring of the

implementation of

the EE Plan

-Submission of the

annual

employment

equity report DoL.

Training of the r EE

Consultative

Forum

Continuous

monitoring of the

implementation of

the EE Plan.

Three meetings

were held

between

department of

Labour and the

Municipality on

the DG review

report and the

implementatio

n of the EE Act

implementatio

n.

Training by

COGTA for

Employment

Equity

members was

held on the 15

Sep 2014.

Four (4) EE

Committee

were held.

R2

00

000

Nil

ANDM is not

meeting the EE

targets in terms

national and

provincial

quotas as

proposed by

DoL EE

Representative

eg recruitment

of Indians not

in line with the

National and

Provincial

quotas.

Revision of

the set EE

targets in

order to

comply with

the national

and

provincial

quota

DoL and

ANDM

meetings

EE Committee

meetings

attendance

register

EE Committee

Training

attendance

register

Ye

s

Review of the

Organisational

Structure

Pa

ge

81 A

1

5.1

.3.2

To ensure that

Council has a

function based

organizational

structure

Number of

reviewed

organogra

m adopted

1

Adopted

Reviewed

organogram

Improve

organisation,

capacity,

knowledge

and

Transformatio

n

-Consultation

processes/sessions

commence for the

review of the

organizational

structure

Project to

commence in

the third

quarter

R1

00

000

nil

Project to

commence in

the third

quarter to be

aligned with

the IDP

reviewal

Project to

commence

in the third

quarter

None

No

8 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for Quarter

1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

processes.

Development

of structured

induction

Pa

ge

: 8

1 A

13

5.1

.3.3

To ensure that

employees are

fully inducted

% of new

employees

inducted

100%

Number of

induction

sessions held

Improve

organisation,

capacity,

knowledge

and

Transformatio

n

-Roll out of the

induction

programme on

municipal

functions

/operations/Policie

s

-Rollout of policies

and Collective

Agreements on

Conditions of

service/policies

Policy roll out

schedule were

held as follows:

1. 26 and 27

August

2014 – 23

employees

attended

in Mt Ayliff

2. 02

September

2014 – 38

employees

attended

in

Matatiele.

3. 03

September

2014 – 17

employees

attended

in Mbizana

4. 04

September

2014 – 19

employees

attended

in Mt Frere.

5. 26

November

2014 –

Ntabankul

u and Mt

Frere

Satellites R5

0 0

00

R1

0 2

00

Non -

attendance of

the induction

sessions by

Managers.

Poor

attendance by

employees

Managers to

ensure that

their

employees

attend

induction

program

Attendance

registers

Ye

s

9 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for Quarter

1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

20

employees

attended

6. 27

November

2014 –

Mbizana

Satellite 25

employees

attended

7. 01

December

2014 –

Matatiele

Satellite

27employ

ees

attended

Coordination

of all training

and

development

programmes

Pa

ge

: 8

1 A

13

5.1

.3.4

To ensure that

the

implementatio

n of the WSP

resulting in

productive

employees

% of

workplace

skills plan

budget

spent

100%

Number of

employees

trained

Improve

organisation,

capacity,

knowledge

and

Transformatio

n

-25% Training

conducted

-50% Training

conducted

65% training

conducted.

Twelve (12)

trainings

conducted for

Councillors and

employees

were

beneficiaries.

Councillors -

22

Officials - 176

R8

00

000

R1 2

27 2

83..

00

Target

exceeded None

Training report.

Attendance

register.

Establishment

of the District

Job Evaluation

Unit

Pa

ge

: 8

1 A

12

5.1

.3.5

To ensure that

district has a

fully-fledged

Job evaluation

Unit

Number of

posts

evaluated

by the Unit

and

moderated

278

All posts

evaluate

submitted to

the Unit

Improve

organisation,

capacity,

knowledge

and

Transformatio

-MOU signed with

the Local

Municipalities.

-Job analysis and

Job description

writing commence

Terms of

Reference

were endorsed

by DJEU

Committee

and adopted. R2

50

000

R7

58 2

40.0

0

Project

awaiting the

release of the

license of the

TASK Job

Evaluation

Speedy

release of

the licence

by SALGA

Terms of

reference

Attendance

registers

(training and

Yes

10 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for Quarter

1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

by the

Provincial

Audit

Committee

n -District Job

Evaluation Unit

fully functional in

terms of the

adopted Terms of

Reference

-Training of

DJEU has been

conducted

-Procurement

of Tools of

trade for the

DJEU has been

done.

Job

Descriptions for

all posts have

been finalized.

System By

SALGA for the

unit to start

evaluating

posts.

DJEU

meetings)

Talent

Acquisition

5.1

.3.6

To ensure that

competent

and qualifying

human capital

is employed

and monitored

% of

qualified

candidates

employed

and

monitored

as per

adopted

budget and

organogra

m

100%

Enhanced

human capital

employed and

monitored

Improve

organisation,

capacity,

knowledge

and

Transformatio

n

-25% of

competent

human capital

employed and

monitored as per

adopted budget

and organogram

-100% of

competent

human capital

employed and

monitored

36.17% of

competent

human capital

employed and

monitored as

per adopted

budget and

organogram.

Out of 94

vacant/

budgeted for

posts 34 posts

have been

filled.

35 are still in the

recruitment

process and 25

– approved

post requisitions

forms are yet to

be submitted

to HR.

R0

.00

Nil

Delay in the

signing of

requisitions.

Postponement

of shortlistings

/Interviews

Improved

turnaround

time of the

signing of the

advert/s

Approved

recruitment

plan.

Adverts

Recruitment

report as at

December

2014.

Yes

11 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for Quarter

1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Implementatio

n of Education

and Training

Support

Programme

5.1

.3.7

To ensure that

employees

achieve

maximum

performance

through a

culture of

learning

Number of

Employees

furthering

studies at

Institutions

of Learning

10

Entrenched the

culture of

learning with

the aim of

achieving

maximum

performance

from human

capital

Improve

organisation,

capacity,

knowledge

and

Transformatio

n

-Payment and

monitoring of

progress in respect

of employees

using study grant

for their studies

-Advertisement of

the study grant

Two employees

are benefiting :

1. Mr T

Mhlongo

2. Ms B

Maquvan

a

Advert issued

for the 2015

intake.

50 0

00

5,6

80.0

0

None None

Approved of

study grant

applications.

Study grant

advert

Proof of

payment from

Institutions of

Higher

Learning

Yes

Pay Roll

Employee Self

Services

5.1

.3.8

To ensure

efficient and

effective

payroll and

leave

management

Number of

the

Employee

Self Service

Module

loaded for

450

registered

users

1

Fully utilised

payroll

Employee Self

Service module

and All staff

leave

applications to

be applied for,

approved and

updated

electronically

Optimise

systems,

administratio

n and

operating

procedures

-Terms of

reference for the

Employee self-

service done and

submitted to BTO.

-Employee Self

Service module

loading on VIP

and procurement

of the standalone

computer

procurement for

staff that do not

have access to

computer.

Computer

procured for

the Employee

Self Service.

VIP Payroll

system TOR

signed off.

R8

0 0

00

Nil

Installation to

commence in

January 2014

VIP has

confirmed

system

installation

Copy of the

Order.

System

requirements

TOR

Ye

s

Policy

development

and review

Pa

ge

: 8

1 A

12

5.1

.3.9

legislative

complaint

policies

adopted

% of policies

legally

tested

100%

Legislative

complaint

polices

coordinated

and adopted

by Council

Optimise

systems,

administratio

n and

operating

procedures

-Roll out sessions

held Monitoring

and implementing

of policies

-25% Monitoring

and

implementation of

policies

Policy roll out

schedule were

held as follows:

1. 26 and 27

August

2014 – 23

employees

attended

in Mt Ayliff

2. 02

September

R5

0 0

00

Nil

Poor/non-

attendance by

employees

HOD’s to

intervene

Attendance

registers

Ye

s

12 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for Quarter

1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

2014 – 38

employees

attended

in

Matatiele.

3. 03

September

2014 – 17

employees

attended

in Mbizana

4. 04

September

2014 – 19

employees

attended

in Mt Frere.

5. 26

November

2014 –

Ntabankul

u and Mt

Frere

Satellites

20

employees

attended

6. 27

November

2014 –

Mbizana

Satellite 25

employees

attended

7. 01

December

2014 –

Matatiele

Satellite

27employ

ees

attended

13 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for Quarter

1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Integrated

Wellness

programme

5.1

.3.1

0

To ensure an

operationalize

d integrated

Wellness

Programme.

Adopted

Integrated

Wellness

Strategy

1

Operationalize

d Integrated

Wellness

Programme.

Optimise

systems,

administratio

n and

operating

procedures

-TOR”s for the

Integrated

Wellness Strategy.

-Continuous

support on

Wellness related

matters

-SCM processes

commence.

Sport Day

Continuous

support on

Wellness related

matters

Service

Provider

appointed to

do Medical

surveillance on

160 employees

that work on

WWTW and

RWTW.

180 employees

have been

assisted during

the ANDM

Wellness Day

held on the 17

November

2014.

40 OHS

inspections

have been

conducted

during this

period.

Returns of

earnings have

been

submitted to

the

Compensation

Commissioner

R1

00

000

460

00

R2

63

900..0

0

None None

Copy of the

Medical

surveillance.

Referral Letters

and reports

Inspection

report

Proof of

communicatio

n with COIDA

Yes

14 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for Quarter

1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

for assessments.

Performance

management

System

5.1

.3.1

1

To implement

and monitor

IPMS and

EPMS that is

complaint to

legislation

% of

employee

on

electronic

PMS

100%

Broad

coverage of all

employees by

IPMs and

electronic PMS

up and running

Increase

performance

and

efficiency

levels

-Fixed term

employees

Performance

contracts signed.

-2%Roll out of the

Electronic

Performance

management

system project

plan

-Quarterly

Performance

Reviews.

-Roll out of the

Electronic

Performance

management

system project

plan

Fifteen

Managers

have signed

their contracts.

Thirteen

Managers

have partly

completed

their contracts

and are

pending

signature of the

supervisor or

the certification

by the

commissioner

of auth.

Eleven (11)

Managers

have not

submitted

completed

packs.

Roll out of

electronic PMS

hass not started

as the external

service

provider is

awaiting the

R0

.00

Nil

Managers are

not giving

reasonable

attention to

completion of

PMS packs

Senior

Managers

are sensitized

of the

department

al progress to

intervene

Constant

follow ups

are made for

Managers to

comply

Signed PMS

Agreements Yes

15 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for Quarter

1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

finalization of

the

Performance

agreements by

Managers.

Graduate

Experiential

training

programmes

5.1

.3.1

2

To ensure that

Graduates

are on the

programme to

enhance the

District skills

hub

Number of

Graduates

successfully

mentored

and

coached

50

Imparted skills,

knowledge

and

experience to

students;

graduates.

Promote

Public

participation

and Good

Meaningful

Governance

-Implementation

of the program as

per policy or grant

conditions and

accordingly to

Departmental

needs.

-Implementation

of the program as

per policy or grant

conditions and

accordingly to

Departmental

needs.

Monitoring of

the following

interns:

FMG funded –

2

ISDG funded –

10

Internal funded

- 4

Services Seta –

70

MISA

Learnership - 50

R5

00

000

R2

33 6

00

None None

Graduate

contracts

Adverts

Yes

External

Bursary

Scheme

5.1

.3.1

3

To ensure that

bursaries on

scarce/rare

skills are

awarded to

ANDM

Municipal area

students

Number of

bursaries

issued

10

Number of

students

registered at

tertiary

institutions to

study

scarce/rare

skills fields

Promote

Public

participation

and Good

Meaningful

Governance

-Advert issued

Media, Schools,

Notice boards

-Road shows to all

local schools and

community

undertaken

3 students who

were awarded

bursary in 2013

have passed

and are

continuing with

their studies in

2014.

6 (six) students

were awarded

and they have

signed their

signed study

agreements in

2014.

R1

00

000

R1

73 8

21.6

6

Payment of the

fees for all 9

students that

were awarded.

None

letters of

award for

bursary and

bursary

agreements

Copy of the

payments

made to

Institutions

yes

16 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for Quarter

1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Advert Issued

on Media;

Schools and

Notice boards

in November

2014 and the

closing date is

the 07 January

2015.

SPU – Youth

Desk and HRD

did Road shows

to all local

High/ Senior

Secondary

schools and

community

undertaken as

follows:

Umzimvubu LM

– 27 October

2014

Ntabankulu LM

– 28 October

2014

Matatiele LM –

29 October

2014

Maluti LM – 30

October 2014

Payments have

been made to

Institutions of

Higher Learning

17 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for Quarter

1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Labour

Relations

5.1

.3.1

4

To promote

and ensure

sound labour

relations within

ANDM

% reduction

of labour

relations

related

matters

100%

Enhanced and

harmonised

labour relations

environment

Promote

Public

participation

and Good

Meaningful

Governance

-100% Continued

monitored;

enforcement and

support of all

employees in

terms of

applicable

legislation and

Collective

agreements

-100% Continued

monitored;

training and

support of all

employees in

terms of

applicable

legislation and

Collective

agreements

75% continued

monitored

enforcement

and support of

all employees

in terms of

applicable

legislation and

collective

agreements

Nil

Nil

Noncomplianc

e with policies

and

procedures

which

promotes

labour

instability .

Non-

attendance of

the Local

Labour Forum

to deal with

labour related

matters affects

normalisation

of the LLF.

Local Labour

forum to sit

as scheduled

Attendance

registers

Compliance

orders

Reports

Yes

18 | P a g e

Targ

et a

chie

ved

, 57

Targ

et p

arti

ally

ach

ievd

, 23

Targ

et n

ot

ach

ieve

d,

20

0

10

20

30

40

50

60

%

Corporate Services

Target achieved Target partially achievd Target not achieved

19 | P a g e

5.2 INFRASTRUCTURE DEVELOPMENT & MUNICIPAL SERVICES

5.2.1 WATER SERVICES AUTHORITY

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Reviewal and

advertisement

of indigent

policy

5.2

.1.1

To review the

indigent policy

Number of

indigent

application

advertisement

4

Indigent policy

adopted by

council

Awareness

campaigns

conducted in

all ANDM LMs

Increase

access to

municipal

services

-

advertisements

signed and

publicized

-

advertisements

signed and

publicized

None

R 1

00

.000.0

0

R0

.00

Mis-

communication

between

ANDM local

municipality

communication

unit’s

To re- advertise None

No

Section 78

5.2

.1.2

To Assess the

capabilities of

the

municipality

(ANDM) in

water services

provision by

June 2014.

Number of

Section 78

(1&3)

assessments

completed

1

Completed

Section 78(1&3)

assessment

report and

implementation

guidelines for

the ANDM.

Provisioning

mechanisms

adopted by

council

Strengthen

Governance

and reduce

risk

-Conduct

Section 78(3)

assessment

-Draft Section

78 (3) report

submitted to

management

and council for

review.

None

R2

50

000

R0

.00

Arcus Gibb

appointed for

Section 78(1)

assessment was

not paid and

project could

not continue to

the next phase

(Section 78(3).

Municipality to

pay Arcus

Gibb so that

the Section

78(3)

assessment

can

commence.

Section 78(1)

assessment

report

Ye

s

20 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Indigent

register

verification

5.2

.1.4

To Verify

indigent

households in

the ANDM

Number of

indigent

households

verified

60 0

00

60 000 indigent

households

verified.

Increase

access to

municipal

services

-15000

Households to

be verified

-15000

Households to

be verified

27113

households

verified

R 1

00

0 0

00

.00

R 9

42 6

62 .7

0

None None Indigent

register

Ye

s

Awareness

campaigns,

Workshop and

training for

Councillors,

CDWs, Ward

Committees

and traditional

leaders and

communities

on indigent

5.2

.1.5

To Undertake

awareness

campaigns

about

indigence

To Disseminate

FBS information

to all ANDM

relevant

stakeholders

Number of

awareness

campaign

and

workshops

conducted

4

Awareness

campaigns

and workshops

in all LMs

Promote Public

participation

and Good

Meaningful

Governance

-1 awareness

campaign and

workshops to

be conducted

in Matatiele

LM

-1 awareness

campaign and

workshops to

be conducted

in Mbizana LM

Workshop

conducted in

Mbizana and

Umzimvubu

R 1

25 0

00

.00

0-0

0

Workshops

were paid for

by Local

Municipalities

Utilize the

budget for

Q3&4

Workshops

Attendance

register

Ye

s

21 | P a g e

ENVIRONMENTAL MANAGEMENT PROJECTS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Water Safety

Plan

5.2

.1.6

To review

ANDM water

safety plans for

all Water

Treatment

Works.

Water safety

plan reviewed

and

completed

7

Completed

and adopted

water safety

plan

Improve the

quality and

flow of water

and sanitation

-Inception

report and site

inspection

report

-Hazard

identification

and risk

assessment

report

-Site inspection

conducted.

-Hazard

identification

and risk

assessment

completed

R1

50

000

R2

8 7

00.0

0

The review of

2014/15 Water

Safety Plan is

done internally

not but by

service

provider.

Quarter 1&2

budget to be

used in

conjunction

with quarter

three for

implementation

of the risk

register in all

WTW.

Draft Water

Safety plan-

Hazard

identification

and risk

assessment

Report.

Order for

procurement

of water

quality

monitoring

lovibonds. Ye

s

Water quality

monitoring

5.2

.1.7

To ensure

compliance

monitoring

based on the

regulators

standards

Number of

water quality

reports

submitted to

DWA and BDS

&GDS

12

12 water

quality

monitoring

reports

submitted to

DWA and

BDS&GDS

Improve the

quality and

flow of water

and sanitation

-3 water

quality

monitoring

results per

water supply

system

-3 water

quality

monitoring

results per

water supply

system

6 water quality

monitoring

results per

water supply

system

6 water quality

monitoring

results per

wastewater

R5

00

000

R1

44 0

51.6

2

None, project

progressing as

planned.

None, project

progressing as

planned.

Water quality

monitoring

results per

water supply.

Ye

s

22 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Waterborne

disease

emergency

response plan

5.2

.1.8

To conduct

waterborne

emergency

response

awareness.

4 awareness

campaigns

conducted

4

4 awareness

WERP

outreaches in

the ANDM

Promote Public

participation

and Good

Meaningful

Governance

-1 awareness

campaign in

Ntabankulu LM

-1 awareness

campaign in

Umzimvubu LM

1 awareness

campaign

conducted in

Ntabankulu

R2

50

000

R4

8 9

52.0

0

Umzimvubu

awareness

campaign was

postponed a

week before

the set-date

due

unavailability

of important

stakeholders.

Umzimvubu

awareness

campaign to

take place on

the 30th of

January 2015

and Matatiele

awareness

campaign to

take place on

the 18th of

March 2015.

Attendance

register for

Ntlangano

(Ntabankulu)

awareness

campaign.

Orders for

awareness

campaign

material. Ye

s

23 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Community

Based Natural

Resource

Management

5.2

.1.1

0

To clear wattle

and alien

species in

Mbizana LM

and Matatiele

LM

Catchment

areas in

Mbizana

cleared.

Matatiele

Town Dam

catchment

cleared off

alien plants

Mbizana and

Matatiele

Catchment

areas cleared

off alien plants

Improve

community

and

environmental

health and

safety

-Establishment

of Project

Steering

Committee

-Stakeholder

consultation

Stakeholder

consultation

undertaken.

Project

members

identified

through

stakeholder

engagement.

Draft Terms Of

Reference for

CBRNM

members

completed.

Working tools

procured. R0

.00

R4

6 7

75.9

4

None-

according to

the SDBIP the

project is

meant to start

in Quarter 3.

Revise quarterly

target on the

SDBIP.

List of project

members

Draft Terms of

Reference

Ye

s

Integrated

Waste

Management

Plan

5.2

.1.1

1

To Develop

ANDM IWMP

ANDM IWMP

completed

and adopted

by council

1

Complete and

adopted

IWMP for the

ANDM.

Improve

community

and

environmental

health and

safety

-Completed

IWMP

-IWMP

adopted by

council

First draft IWMP

Completed.

R2

00

000

R2

56 4

28.0

0

IWMP not

adopted by

council due to

delays

encountered

during the

review of the

first draft IWMP.

Inputs have

been submitted

to service

provider for

final

consolidation

and the final

draft is due to

the

municipality on

the 15th of

January 2015

Draft IWMP

Ye

s

24 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Coastal

management

plan

5.2

.1.1

2

To Develop

ANDM coastal

management

plan by June

15

Coastal

Management

Plan

1

Complete and

adopted

coastal

management

plan in place

Improve

community

and

environmental

health and

safety

-Complete

Coastal

Management

Plan

-Coastal

Management

Plan adopted

by council

Coastal

Management

Plan not

completed

and not

adopted by

council

R2

00

000

R 8

50

34.5

8

Public

participation

process

delayed the

completion of

the project.

ICMP to be

finalized

without a

stakeholder

engagement

chapter and a

proof of several

efforts made to

engage

stakeholders

will be

attached on

the stakeholder

engagement

chapter.

Letters to the

chief

Attendance

registers for

community

meetings

Emails from

Mbizana LM

Ye

s

Climate

Change

adaptation

strategy

5.2

.1.1

3

To develop

ANDM Climate

Change

adaptation

strategy by

June 2015

ANDM

Climate

Change

adaptation

strategy

adopted

JUN

E 2

01

5

Completed

and adopted

climate

change

adaptation

strategy.

Improve

community

and

environmental

health and

safety

-Develop

terms of

reference and

follow

procurement

processes

-Inception

report

Terms of

reference

developed

and SCM

advertised the

project.

R2

50

000

R0

.00

Project

advertisement

closed on the

6th beginning

of October

2014 but the

PSP hasn’t

been

appointed to

date.

Request SCM

to fast-track the

appointment of

the service

provider.

Terms of

Reference

and a copy of

the advert

25 | P a g e

WATER CONSERVATION DEMAND MANAGEMENT PROJECTS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Exploring other

revenue

collection

systems.

5.2

.1.1

4

To Investigate

other possible

water services

pay-points in

the ANDM

Number of

Pay-point

served with

SLA

10

10 pay-points

discovered

and 10 service

level

agreements

made with

pay-point

institutions

Increase

revenue

collection

-3 pay-point

and service

level

agreements

-5 pay-point

and service

level

agreements

None

R8

00

000

R0

.00

Bid for this

Project

exceeded its

validity period

Project has to

be re-

advertised

Terms of

Reference

Ye

s

To enhance

water balance

calculations in

the ANDM

water supply

schemes by

2015

5.2

.1.1

5

Installation of

zone meters in

the

demarcated

water supply

zones and

carrying out

meter audit

surveys in the

billing areas.

Number of

zone meters

installed

40

40 Zone meters

installed in the

ANDM towns

Increase

revenue

collection

-10 zone

metering

installations

completed

-10 zone

metering

installations

completed

None

R5

00

000

0.0

0

WCDM

Manager not

appointed

and there is no

official acting

on the position

Appoint

someone to

act on the

position of the

WCDM

Manager

None

no

Review of the

WCDM

strategy

document

5.2

.1.1

6

To Review the

current WCDM

strategy

document to

cater for

changes in

water resource

management

Number of

WCDM

strategy

document to

be reviewed

and adopted

1

1 Completed

WCDM

strategy

document

and submitted

for council

adoption.

Improve the

quality and

flow of water

and sanitation

-Detailed

investigation

and analysis of

data for final

reporting.

-Submission of

strategy

Report

R2

50

000

R8

0 0

00.0

0

WCDM

Manager not

appointed

and there is no

official acting

on the position

Appoint

someone to

act on the

position of the

WCDM

Manager

Draft WCDM

Strategy

Ye

s

26 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Water

Resources

Monitoring

5.2

.1.1

7

To integrate

bulk meter

records with

existing

telemetric

SCADA for the

Water

Resource

Monitoring

device.

Number of

water bulk

meters linked

to Water

Resource

Monitoring

devices

20

20 Bulk meter

linked to

telemetric

SCADA

devices.

Improve the

quality and

flow of water

and sanitation

-5 Active

installations

linked with

bulk meter

records.

-5 Active

installations

linked with

bulk meter

records.

None

R5

00

000

-Absence of

WCDM

Manager or

Acting

Manager

Appoint the

Acting WCDM

Manager None

No

Installation of

automatic

data logging

system in all

bulk meters

and telemetry

data logging

at the WTW

inlet and

outlet meters.

5.2

.1.1

8

To Install data

logging and

telemetric

system in the

inlet and outlet

bulk meters of

the WTWs

Number of

data logging

and

telemetric

system

installed

20

20 data

logging and

telemetric

systems

installed

Improve the

quality and

flow of water

and sanitation

-5 inlet and

outlet and

outlet bulk

meters

installed with

data logging

system

-5 inlet and

outlet and

outlet bulk

meters

installed with

data logging

system

R5

00

000

-Absence of

WCDM

Manager or

Acting

Manager

Appoint the

Acting WCDM

Manager None

No

To develop an

ANDM

infrastructure

asset

replacement

plan

5.2

.1.1

9

Verification

and analyses

of ageing

water supply

scheme’s

infrastructure

assets

Number of

water service

scheme’s

infrastructure

assets verified

and analysed

100

100 water

services

scheme’s

infrastructure

assets verified

and analysed

Improve the

quality and

flow of water

and sanitation

-Development

of terms of

reference and

information

gathering for

advertisement

-Pursuing of

SCM

processes:

advertisement

and

appointment

of the service

provider.

None

R0

.00

Validity has

been reached

-Absence of

WCDM

Manager or

Acting

Manager

SCM to advise

on way-

forward

Appoint the

Acting WCDM

Manager

None

No

27 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Installation of

consumer

meter with

restrictive

devices in the

urban areas of

the ANDM

5.2

.1.2

0

To Install pre-

paid meter

with restrictive

or trickling

water devices

in some ANDM

urban areas

Number of

consumer

meters with

restrictive

devices.

580

580 of pre-

paid meters

and devices

installed

Improve the

quality and

flow of water

and sanitation

-200 consumer

meters to be

installed at

Highlands

(Bizana)

-200 consumer

meters to be

installed at

Highlands

(Bizana)

None

R7

00

000

-The project is

being re-

advertised

-Absence of

WCDM

Manager or

Acting

Manager

Fast-track the

Re-

advertisement

process

Appoint

someone to

act on the

position of the

WCDM

Manager

None

No

Water

Conservation

awareness

campaigns in

the ANDM

5.2

.1.2

1

Carrying out

outreach

campaigns for

water

conservation

awareness in

all ANDM

towns

Number of

outreach

campaigns

convened in

the ANDM

7

7 community

awareness

outreach

campaigns

Improve the

quality and

flow of water

and sanitation

-Planning and

strategising for

effective

WCDM

community

outreach

campaigns

-Planning and

strategising for

effective

WCDM

community

outreach

campaigns

None

R0

.00

Absence of

WCDM

Manager or

Acting

Manager

Appoint

someone to

act on the

position of the

WCDM

Manager

None

No

28 | P a g e

ENGINEERING PROJECTS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Review Water

Services

Backlog

eradication

strategy 5.2

.1.2

2

To Review the

water services

backlog

eradication

strategy for

ANDM by 2015

Water

services

backlog

eradication

adopted by

council

1

Water services

backlog

eradication

adopted by

council

Increase

access to

municipal

services None

Situational

analysis

conducted R0

.00

R0

.00 Project is

meant to start

in quarter 3

None Project advert

Ye

s

Feasibility

studies for 12

clusters : (30

wards)

5.2

.1.2

3

To Undertake

feasibility

studies for

water backlog

eradication for

the entire

ANDM

Number of

feasibility

studies

completed

and

approved by

DWA

30

Feasibility

studies to be

undertaken in

30 wards of

the ANDM

Increase

access to

municipal

services

-Business Plans

approved

-Feasibility

study

undertaken in

30 wards

Feasibility

study

undertaken in

30 wards

Detailed

feasibility study

in progress

R2

5 0

00 0

00

R1

2 5

00 0

00.0

0

None None

DWA approval

letters for

Detailed

Feasibility

Ye

s

Business Plan

for 8 clusters

prepared

5.2

.1.2

4

To prepare

business plans

for water

backlog

eradication for

the ANDM

Number of

feasibility

studies

completed in

15 wards

15

Feasibility

studies to be

undertaken in

15 wards of

the ANDM

clustered into

8

Increase

access to

municipal

services

None None

R0

.00

R0

.00

Project is

planned for

quarter 3

according to

SDBIP

None None

No

Water Services

Development

Plan

5.2

.1.2

5 Review WSDP

Date WSDP

reviewed and

adopted by

council

1

Completed

reviewed

WSDP

Increase

access to

municipal

services

-Appoint

service

provider

-Completed

reviewed

document

Project briefing

was held on

the 7th

November

2014

R6

00

000

R0

.00 Delayed

procurement

processes

Targets set for

quarter 3 to be

merged with

quarter 2

targets and

fast-track the

project.

Project

advertisement

Ye

s

29 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Review District

Integrated

Transport Plan

5.2

.1.2

6

To Review the

document that

will identify

transport

related needs

within the

ANDM.

Date DITP

adopted

1

Completed

and adopted

DITP

document for

the ANDM.

Increase

access to

municipal

services

-Inception

phase of the

project,

produced

Inception

report

-Acquisition

and analysis of

available

data- progress

reports

Project briefing

was held on

the 7th

November

2014

R2

50

000

R0

.00 Delayed

procurement

processes

Targets set for

quarter 3 to be

merged with

quarter 2

targets and

fast-track the

project.

Project

advertisement

Ye

s

Review

Sanitation

Master Plan.

5.2

.1.2

7

To Review of

the document

that guides

and addresses

sanitation

backlog in the

ANDM

Date

Sanitation

master plan

adopted

1

One complete

reviewed

sanitation

master plan for

the ANDM.

Increase

access to

municipal

services

-Inception

phase of the

project,

produced

Inception

report

-Acquisition

and analysis of

available

data- progress

report s

None

R2

50

000

0.0

0

This is a MISA

funded

project.

Contractual

issues between

MISA and a

Consultant

MISA to resolve

the matter with

the consultant

Minutes of the

meeting

Attendance

register

Ye

s

Rural road

Asset

Management

System

5.2

.1.2

8

To Develop

rural road and

asset

management

system for the

ANDM.

Date road

and asset

management

system

adopted

1

Complete rural

assessment

system

Increase

access to

municipal

services

-Inception

phase of the

project

-Acquisition

and analysis of

data –

progress report

capturing

required

information into

the system

completed

Visual

Assessment on

all roads

conducted

R1 0

00 0

00

R4

,523,6

19.3

8

Annual budget

used due the

speedy

completion of

the project

None – project

is completed Assessment

report

30 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Feasibility

studies for long

term regional

water supply(

Kinira and

Ntabankulu

dam)

5.2

.1.2

9

To Conduct

dam feasibility

studies to

address long

term water

backlog

eradication.

Date dam

feasibility

studies

completed

1

Completed

concept

report

completed

Increase

access to

municipal

services

Pre-feasibility

assessment,

report

submitted for

Kinira and

Ntabankulu

dams

Feasibility

study

undertaken,

for approval of

Kinira and

Ntabankulu

None

R3

000 0

00

R0.0

0

Outstanding

Payments

hindering the

project

Progress

Submitted

invoices and

waiting for

payment to be

effected

DWA approval

letters

31 | P a g e

5.2.2 PROJECT MANAGEMENT UNIT

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Expanded

public works

program

5.2

.2.1

To create 815

full time

equivalence.

Number of-

jobs created

3124 jobs

created

Promote

earning

potential of

ANDM

Communities

781 jobs

created and

reported to

EPWP

Targ

et

Ac

hie

ve

d

R3

.2m

R4

.443 m

Budgeted

expanded due

to added

projects.

Budget

adjustments

EPWP

quarterly

validated

report and

Expenditure

reports

YES

FINANCIAL MANAGEMENT PROJECTS

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Financial

Management

5.2

.2.2

To control and

manage the

expenditure of

capital grants.

% of targeted

capital grants

controlled

and

managed

Creditors paid

within 30 days

from the date

of receipt of

invoices.

Improve

expenditure

management

and controls

Monitor

transfers from

ANDM main

account to

relevant call

accounts

All transfers

from ANDM

main account

to relevant call

account

monitored

No

ne

No

ne

None None

Monthly

reconciliation

and

expenditure

reports

Ye

s

32 | P a g e

MATATIELE PROJECTS

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

ANDM VIP

SANITATION

MATATIELE

5.2

.2.3

To increase

access to

sanitation by

2500

households

Number of

households

with access to

sanitation

facilities in

Matatiele

2500

2500 VIPs

constructed

Increase

access to

municipal

services

Construction

of 1250

structures

completed

274 VIP toilets

constructed

and Target not

Achieved

R

8 9

76 7

33.0

0

R

1 4

65

566.1

2

No contracts

in place

Budget

adjustment Happy letters YES

RAMOHLAKOANA/

MALUTI/ PHASE 2

5.2

.2.4

To provide

access to

sanitation

sewer

reticulation to

210

households

Number of

households

with access to

sewer

reticulation 1

1 x 8,4 km of

sewer

reticulation

lines

constructed

Increase

access to

municipal

services

6.3 KMs of

sewer

reticulation

lines

constructed.

Target

achieved

R2

38

1 4

67.0

0

R

13

86

920

.00

Project over-

budgeted for. Adjust budget

Practical

Completion YES

Tholamela water

supply

5.2

.2.5

To construct

bulk

infrastructure

and provision

of access to

4112

households.

Number of

Targeted

infrastructure

completed

2

1 x 28Km Bulk

Pipeline

network

1 Command

reservoir

Increase

access to

municipal

services

Procurement

of contractors.

Refurbishment

of weir.

Construction

of break

pressure tanks

and river

crossings

Target

achieved

R

7 7

50

00

0.0

0

R

6 2

20 4

70

.55

Contractor for

phase 1

abandoned

site

new

contractor

ceded the

works and

established

and there is

progress on

site

Progress

Report YES

Fobane sub-

region phase 1

5.2

.2.6

To construct

bulk

infrastructure

and provision

of access to

2305

households.

% of WTW

construction

completed

100%

1 WTW

constructed

Increase

access to

municipal

services

25%

Construction

of WTW

Completed

Target not

achieved

R

7

500 0

00

.00

R 0

.00

Contractor left

site and new

contractor

appointed

Contractor

awarded and

site hand over

will be arrange

by January

2015

Appointment

letter YES

33 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Fobane sub-

region phase 2

5.2

.2.7

To construct

bulk

infrastructure

and provision

of access to

2223

households.

Number of

Targeted

infrastructure

completed

1

1 x 5km water

reticulation

pipeline

network

constructed

Increase

access to

municipal

services Nil

Nil

R

601 5

78

.00

R

0.0

0

Phase 2

depend on

Fobane phase

1 WTW

construction

The awarded

contractor for

phase 1 to fast

track the

progress on

site in order to

start the work

for phase 2.

Maluti / Matatiele

/ Ramohlakoana

water

5.2

.2.8

To construct

bulk

infrastructure

and provision

of access to

5468

households.

Number of

Targeted

infrastructure

completed

7

5 boreholes

equipped

1 x 3km bulk

pipeline

network

constructed

1 x 2.5Ml

reservoir

constructed.

Increase

access to

municipal

services

2 boreholes

equipped

1 x 3km bulk

pipeline

network

constructed

25% of 2.5Ml

reservoir

construction

completed.

Target

achieved

R4 5

00 0

00.0

0

R

3 0

12 5

16.7

8

Reservoir

contractor

progressing

very well

The works will

be completed

by February

2015

Progress

reports YES

Matatiele Ward 5

Water Supply

5.2

.2.9

To construct

bulk

infrastructure

and provision

of access to

1914

households.

Number of

targeted

infrastructure

completed

13

9 boreholes

equipped

1 x 11.9km

bulk pipeline

& 1 x 11km

reticulation

pipeline

network

constructed

1 x 1 Ml

reservoir

constructed.

1 x 2 Ml/day

package WTP

constructed.

Increase

access to

municipal

services

1 x 4km bulk

pipeline & 1 x

4km

reticulation

pipeline

network

constructed

25% of 1 Ml

reservoir

constructed.

10% of 2

Ml/day

package WTP

constructed.

Target not

achieved

R 7

500 0

00

.00

R

763 3

95.5

4

Project re-

advertised

Contractor

Appointed

and currently

established

Appointment

Letter YES

34 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Matatiele Ward 7

Water Supply

5.2

.2.1

0

To construct

bulk

infrastructure

and provision

of access to

2435

households.

Number of

targeted

infrastructure

completed

3

1 x 15.9km

bulk pipeline

& 1 x 10km

reticulation

pipeline

network

constructed

1 x 1 Ml

reservoir

constructed.

Increase

access to

municipal

services

1 x 5km bulk

pipeline & 1 x

4km

reticulation

pipeline

network

constructed

25% of 1 Ml

reservoir

constructed.

Target Not

Achieved.

R 7

50

0 0

00.0

0

R

3 3

81 4

67

.25

Project re-

advertised

Contractor

Appointed

and currently

established

Appointment

Letter

YES

Matatiele Ward 15

Water Supply

5.2

.2.1

1

To construct

bulk

infrastructure

and provision

of access to

3763

households.

Number of

targeted

infrastructure

completed

14

9 boreholes

equipped

1 x 15km bulk

pipeline & 1 x

4km

reticulation

pipeline

network

constructed

3 x Concrete

reservoir

constructed.

Increase

access to

municipal

services

1 x 5km bulk

pipeline & 1 x

2km

reticulation

pipeline

network

constructed

Target not

achieved

R

5 0

00 0

00.0

0

R 1

273

091

.15

Project re-

advertised

Contractor

Appointed

and currently

established

Appointment

Letter YES

Matatiele

Regional Bulk

Water Supply

5.2

.2.3

0

To construct

infrastructure

to facilitate

the provision of

access to

portable water

to 3314

households

% of Targeted

infrastructure

completed

30%

Procurement

of 12

kilometres of

pipes

Increase

access to

municipal

services Award tender

material

Supplier

started

delivery pipes

on site

R5 5

72 0

24

R None None

Delivery Note

and Progress

report

YES

35 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Belford bulk

Pipelines

5.2

.2.3

1

To replace

degenerated

infrastructure

Number of

Targeted

Infrastructure

replaced

3

3 x 5km rising

mains

Increase

access to

municipal

services

-Appointment

of contractors.

Replacement

of 2,4 km

pipeline

-Replace 5km

rising main

Pipeline

complete and

only 1 reservoir

under

construction R4 3

46 3

97

R 3

966

806 Delays in

getting the

quotations for

elevated steel

tank.

Finalise

cession with

supplier for

elevated tank

and adjust

budget

Progress

report YES

Matatiele wtw

Refurbishment

5.2

.2.3

2

To Refurbish

degenerated

infrastructure

Number of

Targeted

infrastructure

refurbished

2

1 x 13km rising

main

constructed

1 WTW

refurbished

Increase

access to

municipal

services

6km pipeline

constructed

All works

completed

R2 2

24 3

92

R 5

10 2

99

Project over

budgeted for

Budget

adjustment

Practical

Completion YES

36 | P a g e

UMZIMVUBU PROJECTS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Andm VIP

Sanitation

Umzimvubu

5.2

.2.1

2

To increase

access to

sanitation by

1500

households

Number of

households

with access to

sanitation

facilities in

Umzimvubu 1500

1500 VIPs

constructed

Increase

access to

municipal

services

Construction

of 500

structures

completed

545 VIP Toilets

completed

and Target

Achieved

R 3

590

693

.0

0

R

4 9

22

350.0

9

More units

added due to

demand

Budget

adjustment Happy letters YES

Cabazana

water supply

5.2

.2.1

3

To construct

bulk

infrastructure

and provision

of access to

500

households.

Number of

targeted bulk

infrastructure

constructed

Number of

targeted

households

with access to

portable

water 500

4 clear water

storage

reservoirs

constructed

500

Households

with access to

portable water

Increase

access to

municipal

services

3 clear water

storage

reservoir

constructed

and 150

household with

access to

portable water

Target Not

Achieved

R 6

500

000

.0

0

R

4 6

13 6

53.7

2

Project re-

advertised

Budget

adjustment

Appointment

letter YES

Cabazi

5.2

.2.1

4

To construct

bulk

infrastructure

and provision

of access to

980

households.

Number of

targeted

household

with access to

portable

water

980

980

households

provided with

access to

portable water

Increase

access to

municipal

services

980

households

provided with

access to

portable water

Target

achieved

R

750 0

00

.00

R

2 7

45

176

.60

Project

completed

ahead of the

plan.

Budget

adjustment

Practical

Completion

Certificate

YES

Hlane water

supply

5.2

.2.1

5

To construct

bulk

infrastructure

and provision

of access to

2335

households.

Number of

targeted

household

with access to

portable

water

2335

2335

households

provided with

access to

portable water

Increase

access to

municipal

services

2335

households

provided with

access to

portable water

Target

achieved

R

1 5

00

000.0

0

R

1 6

31 9

15.5

9

Eskom

connected the

pump station

and now they

are busy

testing

Currently

Contractor is

busy with

testing and

commissioning

the line to the

pump station

Practical

Completion

Certificate

YES

37 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Siqhingeni

water

5.2

.2.1

6

To construct

bulk

infrastructure

and provision

of access to

2529

households

Number of

targeted

household

with access to

portable

water

2529

2529

households

provided with

access to

portable water

Increase

access to

municipal

services

2529

households

provided with

access to

portable water

Target

Achieved

R

3 0

00 0

00.0

0

R

6 1

88 3

37.0

9

Increase in

number of

households

Budget

adjustment

Practical

Completion

Certificates

YES

Qwidlana

water supply

area 1 & 2

5.2

.2.1

7

To construct

bulk

infrastructure

and provision

of access to

1198

households

Number of

targeted

household

with access to

portable

water

1198

1198

households

provided with

access to

portable water

Increase

access to

municipal

services

1198

households

provided with

access to

portable water

Target

Achieved

R 3

000

000

.00

R

2 3

78 2

66.8

7

None None

Practical

Completion

Certificate

YES

Qwidlana

water supply

area 3 & 4

5.2

.2.1

8

To construct

bulk

infrastructure

and provision

of access to

households

Number of

targeted

infrastructure

completed

7

3 Storage

reservoirs

constructed

1 x 20kms of

bulk &

reticulation

network

constructed

3 Boreholes

equipped

Increase

access to

municipal

services

15 kms of bulk

& reticulation

network

constructed

and 2 storage

reservoir and

3 boreholes

equipped

15 km bulk and

3 reservoirs

constructed

and 3 pump

houses

constructed

but not

equipped and

Target

Achieved

R

6 0

00 0

00.0

0

R

4 5

51 2

88.8

8

Delays due to

environmental

non-

compliances

Rehabilitation

plan

completed

and approved

by DEDEA

Progress

Reports YES

Qwidlana

water supply

area 5

5.2

.2.1

9

To construct

bulk

infrastructure

and provision

of access to

households

Number of

targeted

infrastructure

completed

3

1 Storage

reservoirs

constructed

1 x 12kms of

bulk &

reticulation

network

constructed

1Boreholes

equipped

Increase

access to

municipal

services

15 kms of bulk

& reticulation

network

constructed

and 1 storage

reservoir and

1 boreholes

equipped

15 km bulk and

1 reservoirs

constructed

and 1 pump

houses

constructed

but not

equipped and

Target

Achieved

R

4 2

50

0 0

00

.00

R

3 3

50

873.2

3

None None

Progress

report

YES

38 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Ntibane water

supply phase 2

5.2

.2.2

0

To construct

infrastructure

and provision

of access to

3205

households

Number of

targeted

infrastructure

completed

3205

1 x 1,2mgl

WTW

constructed

1 x 10kms of

bulk &

reticulation

network

constructed

1 x 1ML Clear

Water

Reservoir

Increase

access to

municipal

services

50% of 1,2mgl

WTW

constructed

1 x 5kms of

bulk &

reticulation

network

constructed

25% of ML

clear Water

Reservoirs

constructed

Target not

achieved

R 7

500

000

.00

R

6 5

95 2

95

.58 Contract

terminated

due to non-

performance

Contractor

awarded and

site hand over

is done and

currently busy

with the site

establishment

to completed

the

outstanding

works

Appointment

letter YES

Kwabaca rws-

section 3 (bulk

pipeline)

5.2

.2.2

1

To construct

infrastructure

and provision

of access to 17

496 households

Number of

targeted

infrastructure

completed

1 1 x 0.5kms Bulk

pipeline

network

constructed

Increase

access to

municipal

services

1 x 0.5kms Bulk

pipeline

network

constructed

Target

Achieved

R 2

000

000

.00

R

187

4 4

01

.00

None None

Practical

completion

certificate

YES

Kwabaca rws -

( WTW & bulk

Infrastructure

pipeline)

5.2

.2.2

2

To construct

infrastructure

and provision

of access to 17

496 households

Number of

targeted

infrastructure

completed

7

1 x 6.5 Ml WTW

5 x 2.5 Ml

Reservoirs 1 x

17kms Bulk

pipeline

network

constructed

Increase

access to

municipal

services

Appoint

Service

provider to

conduct

designs

Target Not

Achieved

R 5

706 9

10

.00

R

0.0

0

Delays in

preparing

contract

documents

Fast-track

procurement

and award to

a PSP

Appointment

Letter YES

39 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Umzimvubu

ward 14 water

5.2

.2.2

3

To construct

infrastructure

and provision

of access to

500 households

Number of

targeted bulk

& reticulation

water

infrastructure

constructed

Number of

targeted

households

with access to

portable

water 500

3 boreholes

equipped

1 x 22km bulk

pipeline & 1 x

33km water

reticulation

pipeline

network

constructed

3 x Clear

Water

Concrete

reservoirs

constructed.

Number of

targeted

households

with access to

portable water

Increase

access to

municipal

services

1 x 105km of

bulk pipeline &

1 x 15km of

reticulation

water pipeline

network

constructed

and 1 clear

water

concrete

reservoir

constructed.

Target not

achieved

R

3 7

50 0

00.0

0

R1 1

70 1

77.0

0

Project re-

advertisement

Contractor

awarded and

site hand over

is done and

busy with the

site

establishment

Appointment

letter YES

Umzimvubu

ward 13 water

5.2

.2.2

3

To construct

infrastructure

and provision

of access to

700 households

Number of

targeted bulk

& reticulation

water

infrastructure

constructed

Number of

targeted

households

with access to

portable

water

700

3 boreholes

equipped

1 x 22km bulk

pipeline & 1 x

33km water

reticulation

pipeline

network

constructed 3

x Clear Water

Concrete

reservoirs

constructed.

Number of

targeted

households

with access to

portable water

Increase

access to

municipal

services

1 x 5km of

bulk pipeline &

1 x 5km of

reticulation

water pipeline

network

constructed

Target

Achieved

R 6

000 0

00.0

0

R

6 4

16 7

72.2

6

None None Progress

report YES

40 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Umzimvubu

ward 22 water

5.2

.2.2

3

To construct

infrastructure

and provision

of access to

500 households

Number of

targeted bulk

& reticulation

water

infrastructure

constructed

Number of

targeted

households

with access to

portable

water 500

3 boreholes

equipped

1 x 17.5km bulk

pipeline & 1 x

29.2km water

reticulation

pipeline

network

constructed

3 x Clear

Water

Concrete

reservoirs

constructed

Number of

targeted

households

with access to

portable water

Increase

access to

municipal

services

1 x 5km of

bulk pipeline &

1 x 5km of

reticulation

water pipeline

network

constructed

Target Not

Achieved

R

2 2

50 0

00.0

0

R

1 6

87 1

54.4

0

Project re-

advertised

Contractor

awarded and

site hand over

is done and

busy with the

site

establishment

Appointment

Letter YES

Kwabaca

Augmentation

(South)

5.2

.2.3

3

To improve

access water

provision

Number of

targeted

infrastructure

completed

7

1 x 4kms of

new bilk

pipeline

network

constructed

3 x protection

of springs

Increase

access to

municipal

services

1 x 2kms of

new bulk

pipeline

network

constructed

-1 x spring

protected

-1 x 4kms of

new bulk

pipeline

network

constructed

-3 x springs

protected

Bulk pipeline

completed

Busy with the

Springs

R9

23

524

R1 5

92 3

42

More work

completed Adjust budget

Practical

Completion

Certificate

and progress

Report

YES

41 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

RBIG

Umzimvubu

5.2

.2.3

4

To construct

infrastructure

to facilitate the

provision of

access to

portable water

Number of

targeted

infrastructure

completed

5

1 x 8km bulk

pipeline

network

constructed

4 Concrete

Weirs

constructed

Increase

access to

municipal

services

-Construction

of 4km bulk

pipeline

60%

construction of

weir

completed

Construction

of 4km bulk

pipelines

-100% weir

construction

completed

80% works

Construction is

done

R7 0

30 0

72

R

Contractor

slow in

progressing

None Progress

report

YES

42 | P a g e

MBIZANA PROJECTS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

ANDM VIP

SANITATION

MBIZANA

5.2

.2.2

4

To increase

access to

sanitation by

3500

households

Number of

Households

with access

sanitation

facilities in

Mbizana

3500

3500 VIPs

constructed

Increase

access to

municipal

services

Construction

of 1 500 VIP

structures by

end of

December

2014

100 VIP

Structures

completed

and not

Achieved

R

8 9

76

733.0

0

R

2 2

61

037.0

4

Delays in

advertisement

of the project.

Fast-track and

award

contractors

Appointment

letters YES

UP - GRADING

OF MBIZANA

TOWN SEWERE

SYSTEM

5.2

.2.2

5

To conduct a

feasibility study

& preliminary

design for the

sewer

reticulation by

June 2014

% of feasibility

study &

preliminary

design

completed 1

00%

Detail

feasibility study

& preliminary

design.

Increase

access to

municipal

services

75% Feasibility

Study

Completed

Feasibility Study

is 100%

completed

and Target

Achieved

R

1

250 0

00

.00

R

0.0

0 PSP hasn’t

submitted the

claim

Encourage the

PSP to submit

the claim

Feasibility

Study Report YES

Greater

Mbizana

regional

scheme

reticulation

5.2

.2.2

6

To construct

bulk water

reticulation

infrastructure

to facilitate the

provision of

access to 8000

portable

water.

Number of

targeted bulk

reticulation

infrastructure

completed

50 k

m

1 x 25km bulk

reticulation

pipeline

network

constructed

4 x Clear

Water

Reservoirs

constructed

Increase

access to

municipal

services

1 x 15km bulk

reticulation

pipeline

network

constructed

and 2 Clear

water

Reservoirs

constructed

Target Not

Achieved

R

12 7

50 0

00

.00

R

1 3

86 6

52

.32

Project re-

advertised

Fast-track and

award

contractor

Appointment

letter YES

43 | P a g e

NTABANKULU PROJECTS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

ANDM VIP

SANITATION

NTABANKULU

5.2

.2.2

7

To increase

access to

sanitation by

1000

households

Number of

Households

with access

sanitation

facilities in

Ntabankulu

1000

1000 VIPs

constructed

Increase

access to

municipal

services

Construction

of 500 VIP

structures

398 VIP toilets

completed

and Target Not

Achieved

R 8

976 0

00

.00

R

4 3

55

465.7

9

Slow Progress

by Contractors

due to terrain

Appoint new

contractors

Practical

Completion

Certificate

and happy

letters

YES

Up - grading

of Ntabankulu

town sewer

system

5.2

.2.2

8

To construct

infrastructure

to facilitate the

provision of

access to

sanitation

Number of

targeted

infrastructure

completed 100%

1 x 100%

WWTW

constructed

Improve the

quality of

Municipal

Infrastructure

services

1 x 40% of the

WWTW

constructed

40% WWTW

constructed

and Target Not

Achieved

R 6

000 0

00

.00

R

5 8

16 4

77

.97

None None

Progress

report

Site meeting

minutes

YES

BOMVINI

NYOKWENI -

BULK WATER

SUPPLY

5.2

.2.2

9

To construct

infrastructure

to facilitate the

provision of

access to

portable water

to 2892

households.

Number of

targeted

infrastructure

completed

1

1 x 6km bulk

pipeline

network

constructed

Increase

access to

municipal

services

Appoint

contractor to

facilitate

Abstraction

license and

construct 3km

pumping main

Constructed

3.5km of

pumping main

and Target

Achieved

R 5

750 0

00

.00

R

2 6

89 8

65

.57

Contract

terminated

4 Contractor

nominated to

price the

outstanding

works for

completion

Termination

letter YES

44 | P a g e

ISD PROJECTS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

ISD

Coordination

5.2

.2.3

5

To maximize

community

participation in

all MIG Projects

Number of

community

meetings held

EN

TIR

E A

ND

M

Community

meetings for

project

inceptions

Promote,

public

participation

and

meaningful

good

governance

Coordinate

community

meetings

Target

Achieved

Nil

None

None

PSC minutes

& Training

reports

Non-financial

reports.

YES

45 | P a g e

5.2.3 WATER SERVICES PROVISION

IDP Project

IDP Lin

k S

DB

IP N

o.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Tools &

Equipment

5.2

.3.1

To capacitate

Water Services

Provisioning

with necessary

tools and

equipment

Number of

Tools and

Equipment

Procured

8

8 test kits for

WTW and

WWTW for

Matatiele and

Mbizana

Optimise

systems,

administration

and operating

procedures 4 Test kits

8 test kits

procured, still

follows the

tender process.

Project had

been

advertised

R5

00

000.0

0

-

Evaluation of

Tender

delayed

Fast track the

acquisition of

all test kits,

once of.

TOR, Advert Yes

Drought Relief

Intervention

5.2

.3.2

To implement

water drought

relief schemes.

By June 2015

Number of

Drought relief

schemes

provided

6

6 Drought

relief schemes

completed

and

operational

Improve

community

and

environmental

health and

safety

Implementation

of 3 drought

relief projects

Service

Provider

appointed for

Bunjenje (1

drought relief

project), Drilling

& Testing of

Borehole

Contract has

been

advertised

R1

50 0

00.0

0

-

The Service

Provider is

poorly

performing,

Evaluation of

the Drilling

tender is

delayed

Notice of

termination to

be served

TOR, Advert &

appointment

letter

Yes

Building

Maintenance

& Alterations

5.2

.3.3

To maintain all

municipal

building

Infrastructure

Number of

Municipal

buildings and

structural

components

maintained

5

5 municipal

buildings and

structural

components

maintained

Improve

community

and

environmental

health and

safety

2 municipal

building and

structural

components

maintained

6 Municipal

Buildings and

structural

components

maintained

R2

00 0

00.0

0

R4

18 5

83.6

7

Budget

constraints

Budget

adjustments

Orders and

invoices Yes

Vehicles

Leasing

5.2

.3.4

To improve

WSP response

time by

increasing

access to

transportation

Number of

vehicles

leased

24

Increased

availability to

vehicles for

technical staff

Optimise

systems,

administration

and operating

procedures

Signing of lease

agreement

with relevant

car rental

agent

Lease

agreement for

24 vehicles

leased from

Fleet Africa is

still active

R2 7

50 0

00.0

0

R2 2

37 7

94.5

6

None None Invoices &

Reports Yes

46 | P a g e

IDP Project

IDP Lin

k S

DB

IP N

o.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Municipal

Water

Infrastructure

Grant

5.2

.3.5

To Develop a

business plans

& implement

MWIG projects.

By June 2015

Number of

project

implemented

28

28 MWIG

projects

implemented

Optimise

systems,

administration

and operating

procedures

Procurement of

service

providers for

the 4 MWIG

Programme

areas (= 28

projects) and

conduct

assessment on

site for MWIG

implementation

28 Projects for

the 4 MWIG

programmes

are being

implemented

R1

0 0

00 0

00.0

0

R1

3 8

75 4

59.0

0 None None

TOR,

Appointment

letters, Site

assessments

reports,

Progress

reports

Yes

47 | P a g e

MATATIELE PROJECTS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Maintenance

and Repairs

of Matatiele

Water &

Sanitation

Infrastructure

schemes

5.2

.3.6

To provide

access and

prevent

unexpected

break downs

on water and

sanitation

schemes by

JUNE 2014

Number of

water

schemes

maintained

with 100%

adherence to

maintenance

plan

47

47 Matatiele

water and

sanitation

schemes fully

operational

Improve the

quality of

Municipal

Infrastructure

services

47of water

schemes

maintained

according to

planned

schedule for

Quarter

47of water

schemes

maintained

according to

planned

schedule for

Quarter

R3

000 0

00.0

0

R8 3

56 8

41.6

9 Budget

Constraints

Budget

adjustments

Invoices, Work

Instructions,

delivery notes

Yes

Refurbishment

and

Replacement

of Water

Infrastructure -

Matatiele

5.2

.3.7

To revive and

refurbish

degenerated

water schemes

Number of

water services

infrastructure

refurbished

8

8 Matatiele

Water services

infrastructure

refurbished

and

operational

Improve the

quality of

Municipal

Infrastructure

services

Pursuing SCM

processes and

2 schemes to

be refurbished

4 schemes are

currently being

refurbished.

Appointment

of a Service

Provider on a

turnkey basis to

attend the

Matatiele

Sewer networks

R5

00 0

00.0

0

R9

57 3

02.1

9

Water

shortages

demanded

additional

schemes to be

refurbished

Budget

Adjustments

Appointment

letter, Reports Yes

48 | P a g e

UMZIMVUBU PROJECTS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Repairs and

Maintenance

of Water &

Sanitation

Infrastructure

schemes -

Umzimvubu

5.2

.3.8

To provide

access and

prevent

unexpected

break downs

on water and

sanitation

schemes by

JUNE 2014

Number of

water

schemes

maintained

with 100%

adherence to

maintenance

plan

75

75 Umzimvubu

water and

sanitation

schemes fully

operational

Improve the

quality of

Municipal

Infrastructure

services

75 of water and

sanitation

schemes

maintained

according to

planned

schedule for

Quarter 1

75 of water

and sanitation

schemes

maintained

according to

planned

schedule for

Quarter 1

R 3

000

000

.00

R6 1

50 9

72.0

2 Budget

Constraints

Budget

adjustments

Invoices, Work

Instructions,

delivery notes

Yes

Refurbishment

and

Replacement

of Water

Infrastructure

in Umzimvubu

5.2

.3.9

To revive and

refurbish

degenerated

water schemes

Number of

water services

infrastructure

refurbished

4

4 Umzimvubu

Water services

infrastructure

refurbished

and

operational

Improve the

quality of

Municipal

Infrastructure

services

Pursuing SCM

processes & 2

schemes to be

refurbished

Appointment of

Professional

Service

Provider

Pursuing SCM

processes for

the

appointment

of a service

provider

R1 0

00 0

00.0

0

R3

1 9

89.6

7

The project

had been

delayed to be

advertised

(Replacement

of sections of

sewer networks

at Mt Frere &

Mt Ayliff)

Fast-track the

procurement

process

TOR Yes

Refurbishment

and

Replacement

of Water

Infrastructure –

Mnceba

Water Scheme

5.2

.3.1

0

To revive and

refurbish

degenerated

Mnceba water

scheme

Number of

water services

infrastructure

refurbished

1

1 Mnceba

Water services

(Cluster of

villages)

infrastructure

refurbished

and

operational

Improve the

quality of

Municipal

Infrastructure

services

Planning and

field

assessment &

implementation

of water

scheme

refurbishment

Pursuing the

procurement

process for the

appointment

of a service

provider

R1 0

00 0

00.0

0

R3

17 8

55.8

5

Project had

been

advertised but

the evaluation

process

delayed

Fast-Track the

evaluation

leading to the

appointment

of a service

provider

TOR, advert Yes

49 | P a g e

MBIZANA PROJECTS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Repairs and

Maintenance

of Water &

Sanitation

Infrastructure

schemes -

Mbizana

5.2

.3.1

1

To provide

access and

prevent

unexpected

break downs

on water and

sanitation

schemes by

JUNE 2014

Number of

water

schemes

maintained

with 100%

adherence to

maintenance

plan

32

32 Mbizana

water and

sanitation

schemes fully

operational

Improve the

quality of

Municipal

Infrastructure

services

32 of water

and sanitation

schemes

maintained

according to

planned

schedule for

Quarter 1

32 of water

and sanitation

schemes

maintained

according to

planned

schedule for

Quarter 1

R3

000 0

00.0

0

R3 6

28 3

67.5

7 Budget

Constraints

Budget

adjustments

Invoices, Work

Instructions,

delivery notes

Yes

Refurbishment

and

Replacement

of Water

Infrastructure -

Mbizana

5.2

.3.1

2

To revive and

refurbish

degenerated

water schemes

Number of

water services

infrastructure

refurbished

2

2 Mbizana

Water services

(Cluster of

villages)

infrastructure

refurbished

and

operational

Improve the

quality of

Municipal

Infrastructure

services

Planning and

field

assessment & 1

water scheme

refurbished

1 water

scheme

refurbished

(Nyanisweni –

Redoubt water

lines)

R1 0

00 0

00.0

0

R1 1

46 7

01.9

3

None None

TOR, adverts

and

appointment

letters

Yes

Refurbishment

and

Replacement

of Sanitation

Infrastructure -

Mbizana

Ponds

5.2

.3.1

3

To revive and

refurbish

degenerated

sanitation

schemes

Number of

Sanitation

schemes

refurbished

1

1Mbizana

Pond

refurbished

Improve the

quality of

Municipal

Infrastructure

services

Pursuing SCM

processes,

Construction

of the

additional

pond to

alleviate the

over flooding

of effluent

Pursuing SCM

processes for

the

appointment

of Professional

Service

Provider

R5

00 0

00.0

0

-

Project

delayed to be

advertised

Fast-track the

procurement

process

TOR Yes

50 | P a g e

NTABANKULU PROJECTS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Repairs and

Maintenance

of Water &

Sanitation

Infrastructure

schemes -

Ntabankulu

5.2

.3.1

4

To provide

access and

prevent

unexpected

break downs

on water and

sanitation

schemes by

JUNE 2014

Number of

water

schemes

maintained

with 100%

adherence to

maintenance

plan

33

33 Ntabankulu

water and

sanitation

schemes fully

operational

Improve the

quality of

Municipal

Infrastructure

services

33 of water

and sanitation

schemes

maintained

according to

planned

schedule for

Quarter 1

33 of water

and sanitation

schemes

maintained

according to

planned

schedule for

Quarter 1

R3

000 0

00.0

0

R4 4

97 2

31.3

4 Budget

Constraints

Budget

Adjustments

Invoices, Work

Instructions,

delivery notes

Yes

Refurbishment

and

Replacement

of Water

Infrastructure -

Ntabankulu

5.2

.3.1

5

To revive and

refurbish

degenerated

water schemes

Number of

water services

infrastructure

refurbished

8

8 Ntabankulu

Water services

infrastructure

refurbished

and

operational

Improve the

quality of

Municipal

Infrastructure

services

Pursuing SCM

processes & 3

schemes to be

refurbished

5 schemes to

be refurbished

still follow the

tender

processes.

R7

50 0

00.0

0

R2

76 6

74.6

0

Evaluation of

the

refurbishment

tenders

delayed

Fast track the

evaluation

stage of the

tender process

TOR, adverts Yes

Refurbishment

and

Replacement

of Sanitation

Infrastructure –

Ntabankulu

Ponds

5.2

.3.1

6

To revive and

refurbish

degenerated

sanitation

schemes

Number of

Sanitation

schemes

refurbished

1

1Ntabankulu

Pond

refurbished

Improve the

quality of

Municipal

Infrastructure

services

Pursuing SCM

processes,

should

commence

with

replacement

of PE lining

with concrete

lining and

construction of

an additional

pond

Pursuing SCM

processes for

the

appointment

of Professional

Service

Provider

R5

00 0

00.0

0

-

Project

delayed to be

advertised

Fast-track the

procurement

process

TOR Yes

51 | P a g e

Ta

rge

t a

ch

ieve

d, 4

7

Ta

rge

t p

art

ially

ach

ievd

, 1

0

Ta

rge

t n

ot a

ch

ieve

d, 4

3

0

5

10

15

20

25

30

35

40

45

50

%

IDMS

Target achieved Target partially achievd Target not achieved

52 | P a g e

5.3. COMMUNITY DEVELOPMENT SERVICES

5.3.1 ISD & CUSTOMER CARE

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP

Objective

Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

ISD & Customer

Care Public

Education and

Community

Awareness

Programme

5.3

.1.1

To increase

sense of

accountability

and ownership

by communities

Number of

LMs work

shopped

4

ISD Public

Education and

Awareness

Workshops held

in 4 LMs

Promote

Public

participation

and Good

Meaningful

Governance

-1LM

-1 LM

2 water Use

educations

conducted (

Ntabankulu &

Umzimvubu LMs)

R67

000

R67

693

N/A None

Programs

Attendance

registers

Presentations

Pictures

Brochures

Actual

Expenditure

Report/Order

s ye

s

Number of

LMs informed

4

Customer Care

Indaba held in

four LM’s

Promote

Public

participation

and Good

Meaningful

Governance

-1LM

-1 LM

2 Customer

Care workshops

conducted (

Mbizana LM and

Matatiele LM)

R67

000

61 6

10

N/A

Attendance

registers and

Programmes

Attendance

registers and

Programmes

Ye

s

Customer Care

Centre

Marketing

5.3

.1.2

To develop

information

leaflets for

information

dissemination

Number of

booklets

developed

10 0

0 0

Increased

number of

ANDM Customer

Care line Users

Promote

Public

participation

and Good

Meaningful

Governance

Development

of Business

Specification

and concept

document for

leaflets

Service Provider

appointed for

development of

leaflets

R5

00

0

R 9

467

. 70

N/A Copy of

Order Copy of

Order

Ye

s

53 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP

Objective

Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Batho Pele

Championship

Programme

(Implementation

)

5.3

.1.3

To promote the

culture of

practical

application of

Batho Pele

Principles by all

ANDM Service

Units and

Sector partners

ANDM Batho

Pele

Championshi

p

Forum

established

All ANDM Service

Stakeholders,

LM’s and units

with prioritized

Batho Pele

flagship

programmes

Promote

Public

participation

and Good

Meaningful

Governance

-Key

Stakeholder

Consultation

meeting for

initiating the

BPF

-Procurement

of Batho Pele

principles and

working hours

be displayed at

ANDM

entrance

-BPSF meeting

held

Key Stakeholder

Consultation

meeting held

for

establishment of

a forum

Quotations

sought for

procurement of

Batho Pele

Principles and

service hours

R85

000

R30

00

N/A

Attendance

registers

Notices for

quotations

Attendance

registers

Notices for

quotations

Ye

s

Strengthening of

District ISD

services

5.3

.1.4

To ensure

implementatio

n of District ISD

Guidelines

District ISD

guidelines

implemented

and all ANDM

projects

sustained

1

8 Scheduled

contact

sessions/plannin

g and

implementation

meetings held

with ANDM

service delivery

units

Promote

Public

participation

and Good

Meaningful

Governance

-All Social

Facilitators

attend

Participatory

Methodologies

Summit

(PMS)and

conferences

3 meetings held

with service

delivery units

6 meetings held

with service

delivery units

All Social

Facilitators

attended Public

participation

workshop in July

2014

6 contact

sessions/meetin

g held with

service delivery

departments

R26

0 0

00

R 1

98

74

7

N/A N/A

Attendance

registers,

copy of

Workshop

programme,

pictures and

the

Expenditure

Report.

Minutes and

Registers

Ye

s

54 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP

Objective

Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

40 community

structures

established and

capacitated,

monitored and

evaluated

20 community

structures

established

and

capacitated

Health and

hygiene

Education.

31 community

structures

established and

capacitated in

Project

Management,

Leadership skills,

Conflict

Resolution,

Health and

hygiene

Education

N/A

Training

Reports with

PSC Lists and

Attendance

Registers

Ye

s

Procurement of

protective

clothing

5.3

.1.5

To Reduce

number of

injuries on duty

% of Staff

supplied with

protective

clothing

100%

Protective

clothing and

equipment

delivered and

distributed to all

Unit staff

members

Strengthen

Governance

and reduce

risk

None

R0

.00

Crime Prevention

5.3

.1.6

To coordinate

promotion of

crime free

district through

an integrated

multi-

disciplinary

approach

Number of

active

community

safety forums

held

All local

Community

Safety Fora

operational and

effective

Strengthen

Governance

and reduce

risk

-Monitor and

support

Implementatio

n of Local

Community

Safety plans

District

community

Safety meeting

held to discuss

progress on

implementation

of local

community softy

plans.

All local

community

safety

programmes

supported

R50

000

R 1

3 6

80

N/A N/A

Minutes,

Attendance

registers and

programs /

CSF Quarterly

Reports

Ye

s

55 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP

Objective

Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Customer Care

Centre System

Upgrade

5.3

.1.7

To improve

customer care

call centre

% of calls

logged

resolved

within 5 days

100%

Call center

efficiency

improved

Increase

performanc

e and

efficiency

levels

Service

provider

appointed,

system Installed

(Reports)

50 % complete

R20

0 0

00

nil

Delays on

implantation of

the project due

to limited user

wrights

IT to

FastTrack

processes of

licensing by

ANDM

Reports

Ye

s

Customer

Satisfaction

Surveys

5.3

.1.8

To enhance

the quality of

services

rendered by

ANDM

Number of

customer

satisfactory

surveys

conducted

50 0

00

,00

Customer

satisfaction

surveys

conducted for

all LMs

Increase

performanc

e and

efficiency

levels

-Conduct

Satisfaction

surveys for 1 LM

-Conduct

Satisfaction

surveys for 1 LM

Service Provider

appointed

R10

0 0

00

Nil

Budgetary

constraint

attributed to

delays in the

implementatio

n of the project

Appointmen

t letter of the

Service

Provider.

Appointment

letter of the

Service

Provider.

ye

s

Table 5.3.1

Measurable Objective

KPI

An

nu

al T

arg

et

Output

IDP Objective

Targets for Quarter 1 & 2

Actual Performance for Quarter 1 & 2

Bu

dg

et

for

Q

1&2

Act

ua

l

Ex

pen

dit

ure

Reason For Variance

Means Intervention

Poe

PO

E A

tta

ched

Yes

/No

IDP

Pro

ject

IDP

Lin

k

SD

BIP

No

.

56 | P a g e

Table 5.3.1

Measurable Objective

KPI

An

nu

al T

arg

et

Output

IDP Objective

Targets for Quarter 1 & 2

Actual Performance for Quarter 1 & 2

Bu

dg

et

for

Q

1&2

Act

ua

l

Ex

pen

dit

ure

Reason For Variance

Means Intervention

Poe

PO

E A

tta

ched

Yes

/No

IDP

Pro

ject

IDP

Lin

k

SD

BIP

No

.

57 | P a g e

Table 5.3.1

Measurable Objective

KPI

An

nu

al T

arg

et

Output

IDP Objective

Targets for Quarter 1 & 2

Actual Performance for Quarter 1 & 2

Bu

dg

et

for

Q

1&2

Act

ua

l

Ex

pen

dit

ure

Reason For Variance

Means Intervention

Poe

PO

E A

tta

ched

Yes

/No

IDP

Pro

ject

IDP

Lin

k

SD

BIP

No

.

58 | P a g e

5.3.2 DISASTER MANAGEMENT

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

5.3

.2.1

To review

Disaster

Management

Policy

Framework

Disaster

management

policy

framework

reviewed

1

Adopted

disaster

management

policy and

framework

Optimise

systems,

administration

and operating

procedures

Initiate

processes of

procuring an

external

service on

spear-heading

the review(as

stipulated by

DMAct)

The plan has

been

submitted to

council for

adoption( has

gone through

Mayoral

Committee

Stage ) 0

0

None n/a

Order number,

attendance of

stake holder

consultative

process

ye

s

Review of

Disaster

Management

Plan and Risk

profile

5.3

.2.2

To review

Disaster

Management

Plan

Date review of

the Disaster

management

plan and to

align with the

disasters that

have recently

occurred

1

Adopted and

reviewed

disaster

management

plan

Optimise

systems,

administration

and operating

procedures

Initiate

processes of

service

procurement

The plan has

been

submitted to

council for

adoption( has

gone through

Mayoral

Committee

Stage R1

20

.oo

o

R1

99

112.2

40

None n/a

Order number,

attendance of

stake holder

consultative

process

Ye

s

Disaster

management

volunteer

programme

5.3

.2.3

Disaster

management

volunteer

programme

Number of

volunteer units

established in

LMs

4

4 Volunteer

units

established

Increase

performance

and efficiency

levels

-Maintain the

units and

sustaining the

3 enablers as

per DMAct

-Maintain the

units and

sustaining the

3 enablers as

per DMAct

4 unit of

volunteers has

been

maintained

R3

00

,000.0

0

R3

12

,000.0

0

None n/a

Monthly

attendance

register and

attendance

register for

meetings

Ye

s

59 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Disaster

Management

Capacity

Building

5.3

.2.4

Promote a

culture of risk

avoidance

among

stakeholders by

capacitating

all role players

improvement

of

understanding

of people i.t.o

their roles &

responsibilities

in disaster risk

management

50

ANNUAL

TARGET : 50

people

capacitated

on disaster

management

KPAs

Increase

performance

and efficiency

levels

-Number of

stake holders

capacitated

-Number of

stake holders

capacitated

One workshop

conducted(70

people were

trained)

R1

30

000

0

None n/a

Attendance

register, copy

of

presentation

and pictures

Ye

s

Satellite centre

establishment

in Bizana

5.3

.2.5

To prevent

prevalent

disaster risk

Fully

functional

disaster

management

satellite centre 1

Completion of

site

establishment

and initial

phase of

construction

Increase

access to

municipal

services

-Follow-up on

procurement

processes and

stakeholder

engagement.

-Construction

Principal agent

has been

appointed and

two project

starring

committee

meetings took

place 4 M

illio

n

0

Late

appointment

of principal

agent due to

delayed SC M

Processes

Appointment

of main

contractor will

be fast tracked

within the third

quarter

Appointment

letter of

principal

agent and

attendance

register of

meetings Ye

s

Disaster

Management

response,

recovery and

rehabilitation

5.3

.2.6

To implement

uniform

approach to

the disaster

management.

% of

community

members

receiving

support and

relief

50%

50%

improvement

in support and

relief

Increase

access to

municipal

services

Number of

assisted

affected

members

Number of

assisted

affected

members

8 disaster

fatalities were

assisted with

the burial

394 disaster

affected

households

were assisted

1300 blankets

were procured

for disaster

relief

500 sponges

procured

R9

43

,719 .0

0

R 9

59 ,

886.9

89

None n/a

Order

numbers for

procurement

of disaster

relief material

Ye

s

60 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Procurement

of disaster

management

vehicles

5.3

.2.7

To procure

response

vehicles for

disaster

management

Procurement

of 1 single cab

vehicle

1

Procurement

of 1 single cab

vehicle

Increase

access to

municipal

services

Initiate

procurement

process on DM

bakkie

Supplier has

been

appointed

R4

20

000

0

None n/a Advert

Ye

s

Disaster

Management

Public

Education &

Community

Awareness

Programme

5.3

.2.8

Capacity

building of

ANDM

vulnerable

communities

on disaster

mitigation

Number of

Disaster

Management

awareness

campaigns

conducted

4

Awareness

campaigns

conducted in

vulnerable

communities

on mitigation

of disasters

Promote Public

participation

and Good

Meaningful

Governance

-Well

capacitated

communities

on prevention

and

minimisation of

disaster

impacts

- Well

capacitated

communities

on prevention

and

minimisation of

disaster

impacts

Public

awareness

campaigns

material has

been procured

and 20

awareness

campaigns has

been

conducted

R5

0.0

00.0

0

R1

06 9

32.0

0

None n/a Pictures

Ye

s

Procurement

of disaster

management

protective

equipment &

clothing

5.3

.2.9

To procure

protective

clothing for

disaster

management

personnel

% of

protective

equipment

procured

100%

Supply chain

management

processes in

place

Strengthen

Governance

and reduce

risk

-Initiate

procurement

processes on

protective

clothing

-All disaster

practitioners

and volunteers

Order number

has been

issued to the

supplier and

awaiting

delivery of

protective

clothing

R5

0 0

00

R3

9 3

60.0

0 None n/a Order number

Ye

s

61 | P a g e

5.3.3 MUNICIPAL HEALTH SERVICES

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Water and

food samples

analysis

5.3

.3.1

Apply and

enforce the

implementatio

n of SANS

Number of

water samples

taken.

744

188 water

samples taken

quarterly.

Improve

organisation,

capacity,

knowledge

and

Transformatio

n

-188 samples

taken and

analysed

-188 samples

taken and

analysed

197 samples

taken and

analysed

191 samples

taken and

analysed R1

50

000

R1

26

77

2

None

NHLS

(Durban

branch) is

very

considerate

in costs and

also the

analysis is

performed

accordingly

Results

Invoices

Number of

awarenesses

conducted on

water quality.

408

100% of non-

complying

water results,

and

reinforcement

of the potable

water results.

Increase

access to

municipal

services

-102 water

quality

awarenesses

conducted in

different

wards.

-102 water

quality

awarenesses

conducted in

different

wards.

40

awarenesses

relating to

water quality

that was non-

compliant,

were done to

sources

56

awarenesses

were done to

affected

communities

R0

.00

-

Awarenesses

are indicative

of areas where

there are

challenges, but

at the same

time the

improvement in

in-house

handling of

water is

promoted

Awarenesses

to the areas

where the

samples had

E.coli was

done

Reports

62 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Number of food

safety

awareness

campaigns

conducted.

408

408 food

safety

awareness

campaigns

conducted

Increase

access to

municipal

services

-102 Food

safety

Awareness

conducted in

different Wards

-102 Food

safety

Awareness

conducted in

different Wards

120 food

safety

awarenesses

held

102 food

safety

awarenesses

held

R1

00

000

R1

01

,500

None None Reports

Number of food

samples taken,

analyzed and

communicated.

204

204 food,

meat and milk

samples taken

Increase

access to

municipal

services

-51 food

samples taken,

analysed and

communicate

d

-51 food

samples taken,

analysed and

communicate

d

20 food

samples taken

for chemical

analysis & 13

complied

199 samples

taken for

bacteriologica

l analysis

57 CoAs issued

to qualifying

businesses R0

.00

7 did not

comply due to

excessive

colourants in

the foodstuffs

46 did not

comply

(presence of

coliforms

detected)

Training of

EHPs on

colourants

detecting

done

Training

programme

-Sample

results

Procurement

of sampling

equipment

5.3

.3.2

Apply and

enforce the

implementatio

n of SANS

Number of

Offices provided

with sampling

equipment

associated re -

agents

4

4 satellite

offices set up

Improve

community

and

environmenta

l health and

safety

4 satellite

offices

provided with

sampling

equipment

that is properly

serviced and

associated re-

agents

Sampling

equipment is

due for service

in February

2015

R1

50

000

-

None None

Report

Certificate

of the

equipment

(3rd quarter)

63 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

urban &

Government

institutions)

including

butcheries;

milking

sheds/parlour

and milling

5.3

.3.3

To Develop

and enforce

MHS by-laws

and scope of

practice.

Number of

businesses, and

government

institutions

inspected.

420

420 businesses

inspected

Improve

community

and

environmenta

l health and

safety

-105 businesses

and govt

institutions

inspected

-105 businesses

and govt

institutions

inspected

223 buildings

(businesses &

govt premises)

inspected, out

of which 48%

did not

comply

356 buildings

inspected

10 CoCs

issued to

qualifying

mortuaries

1 issued to a

qualifying

medical waste

vehicle R

50 0

00

R5

3,6

50

Communicatio

n with owners

and Heads of

Institutions has

been done.

Continuous

inspections

with notices

issued and

adhered to

Reports

30 day

notice

reports

To Develop

and enforce

MHS by-laws

and scope of

practice.

Number of

building plans

scrutinized

100% of

building plans

received.

Improve

community

and

environmenta

l health and

safety

-100% of

building plans

received

scrutinized

-100% of

building plans

received

scrutinised

39 building

plans received

and

scrutinized

(100%)

R0

.00

-

Mbizana &

Ntabankulu

LMs need

strengthening

of committees

Strengthenin

g BP

committees

in other LMs

initiated

-Registers

-Minutes of

committee

sittings

64 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Community’s

capacitation

on

environmenta

l issues.

Pa

ge

: 8

5 B

31

5.3

.3.4

To Develop

and enforce

MHS by-laws

and scope of

practice

Number of

Chemical safety

awareness

programmes

conducted.

40

40

awarenesses

conducted

Improve

community

and

environmenta

l health and

safety

-10

awarenesses

conducted

-10

awarenesses

conducted

25 chemical

safety

awarenesses

conducted

3 organo-

phosphate

poisonings

investigated

R4

0 0

00

R4

1,5

00

Due to an

abnormally

high rate of

sale of organo-

phosphate

tablets, there

was need to

sensitise

communities

and also strictly

regulate

businesses on

how to sell

Sale of these

tabs over the

counter to

be strictly

regulated

-Reports

-

Application

s to sell

organo-

phosphates

Number of

health care

waste

generators

evaluated.

100

100 health

care waste

generators

Improve

community

and

environmenta

l health and

safety

-25 health care

waste

generators

-20 health care

waste

generators

38 HCRW

generators

evaluated

22 HCRW

generators

evaluated R0

.00

-

None

An amicable

agreement

has been

reached with

DoH to have

MHS as part

of the mngt

system for

their HCRW

-Reports

-CoCs

Number of

awarenesses

conducted on

prevention and

control of

communicable

diseases.

40

40

awarenesses

on

communicabl

e diseases

Improve

community

and

environmenta

l health and

safety

-10

awarenesses

on

communicabl

e diseases

conducted

-10

awarenesses

on

communicabl

e diseases

conducted

25 sessions

held on prev &

control of

comm

diseases

6 dog bites

(rabies cases)

investigated

R0

.00

-

None, but the

notification

processes are

not very quick

(pace is slow)

None, but we

need to

strengthen

the

notification

processes

with the DoH

Notification

forms

Case

investigatio

n reports

65 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

1. Number of

awarenesses on

disposal of the

dead. = 40

2. Number of

cemeteries

evaluated = 28.

3. Number of

exhumation

conducted

40

awarenesses

on the

exhumations

28 cemeteries

evaluated.

100% of

exhumation

applications

received.

Improve

community

and

environmenta

l health and

safety

-20

awarenesses

on

exhumations

-7 cemeteries

evaluated

-32

awarenesses

on

exhumations &

interments

done

-6 cemeteries

inspected

twice

4 exhumations

and re-burials

done

R0

.00

-

None

None,

except to

improve &

regulate

cross-

boundary

and border

transportatio

n of mortal

remains

-Reports

-Pics

Number of air

quality

awarenesses

conducted

40

40 air quality

awarenesses

Improve

community

and

environmenta

l health and

safety

-10 awareness

conducted

-10 awareness

conducted

1 plan done

on how to

conduct the

awareness

10

awarenesses

conducted on

outdoor air

quality

R0

.00

-

Not yet

capacitated

on in-door air

quality & yet

there are too

many diseases

(including

pneumonia)

that are

pricked by the

air quality

indoors (citing

an example-

unsound air

conditioning)

Capacity

building of

EHPs on

IAQM and

also

procuring

IAQM

equipment

Reports

66 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

To Develop

and enforce

MHS by-laws

and scope of

practice

Commemoratin

g the World

Environmental

Health Day

4

Attend the

National

Environmental

Health

Conference

Honour the

National

WEHD in

Bojanala

District

Municipality

-Attend the

NEHC, and

also present

ANDM

experiences in

projects, etc

-National

World

environmental

Health Day

attended

-Instead all

EHPs and

political

leadership

attended a

National

Environmental

Health

Conference

-ANDM made

a governance

presentation

on sharing of

best practices

Received a

certificate for

Alfred Nzo

Award in

Rustenburg R6

00

000

R5

36

,000.0

0

None

whatsoever

None,

except that

ANDM is

amongst the

best in

governance

Reports

Certificate

Procurement

of office

furniture for

the

department.

Pa

ge

: 8

5 B

31

5.3

.3.5

Develop and

enforce MHS

by-laws and

scope of

practice

Date delivery of

office furniture

30 D

ec

em

be

r

All satellite

offices with

office furniture

Availability of

the 10 Laptops

Improve

community

and

environmenta

l health and

safety

-Facilitate the

procurement

of furniture

and laptops

-Purchasing

and delivery of

office furniture

and laptops

Furniture

procured for 2

offices only

R1

00

000

R8

4,0

00

None None Orders

Delivery

notes

67 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

MHS

Procuremen

t plan

5.3

.3.6

Ensure that the

procurement

plan is

prepared,

implemented

& adhered to

by end of June

15

MHS

procurement

plan

implemented &

adhered to

Improve

community

and

environmenta

l health and

safety

-Procurement

of office

furniture for 5

offices (24

chairs, 6 office

desks, 6 filling

cabinet, 5

deep freezers,

6 microwaves,

6 heaters, 6

fans,18 pedal

bins, 6 elecrtic

kettles)

Laboratory

analysis

-Procurement

of

one 4x4

Double Cab

with canopy

-Procument of

7 laptops

-Laboratory

services

Not procured

2 laptops

procured

Procured

laboratory

services on a 2

year contract

R3

30

000

R2

50

,000.0

0

Could not

procure the

vehicle for now

None Orders

Invoices

68 | P a g e

5.3.4 SACRH

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP

Objective

Targets for

Quarter 1 & 2

Actual Performance

for Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Development

of Heritage

and Museum

5.3

.4.1

Preserve history

of the fallen

heroes and

heroines

Commemoration

Freedom day

celebrations

1

Fallen heroes

and heroines

commemorated

Promote

Public

participation

and Good

Meaningful

Governance

None (This is for the 4th

quarter)

R0

.00

Honour Mowa

memorial site

Fencing &

Landscaping,

geographic

research and

documentary

1

Mowa memorial

site fenced

Promote

Public

participation

and Good

Meaningful

Governance

Fencing Fencing done

R9

0 0

00

R1

18 0

00.0

0 Landscaping

could not be

done due to

lack of funds

Landscaping

to be

considered

in the next

financial

year

Project

pictures

Project

report

Honour legacy

program of O.R.

Tambo

Support District

Choral festival

Wreath-laying

Miss O.R. Tambo

O.R. Tambo

Dinner

Maintenance of

O.R. Tambo

garden of

Remembrance

Strengthening

relations with the

City of Lusaka

and signing of

the MoU

6

OR Tambo

programmes

honored

Promote

Public

participation

and Good

Meaningful

Governance

-District Choral

music festival

-Engagement

with City of

Ekurhuleni

-Wreath-

laying

Miss O.R.

Tambo

-Engagement

with City of

Ekurhuleni and

City of Lusaka

1X District choral

music conducted.

Engagement with the

City of Ekurhuleni

conducted.

Wreath laying, O.R.

Tambo melting pot,

O.R. Tambo school

debate attended and

conducted.

Miss O.R. Tambo

conducted.

Relations with the City

of Lusaka

strengthened and

MoU signed by all

affected

municipalities

R4

00 0

00.0

0

R1 6

64 0

00.0

0

The

programme

needed

more funds

Funds were

sources from

the within

CDS votes

Project

report and

Project

pictures

69 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP

Objective

Targets for

Quarter 1 & 2

Actual Performance

for Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Commemorate

Khananda hill

heroes

Commemoration

& preservation

30 J

un

e

Khananda hill

heroes

commemorated

Promote

Public

participation

and Good

Meaningful

Governance

R0

.00

Commemorate

Ngqindilili hill

heroes

Commemoration

and

Conduct

research,

Alignment of the

site with heritage

route 3

0 J

un

e

Commemoration

and research

conducted

Promote

Public

participation

and Good

Meaningful

Governance

-Consultation

with, DSRAC,

SANHRC,

Mbizana LM

Conduct

research

-Consultation

with, DSRAC,

SANHRC,

Mbizana LM

Conduct

research

Meeting between

DSRAC, ANDM,

Mbizana Local

Municipality

conducted

R0

.00

R0

.00

None None Attendance

register

70 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP

Objective

Targets for

Quarter 1 & 2

Actual Performance

for Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Honor Alfred Nzo

Legacy

program,

Alfred Nzo

Documentary

Memorial lecture

(Erection of the

Monument to

consider when

Thusong Center

is done)

Preservation of

Alfred Nzo

Memorial site

(Thusong Centre)

Monitor the

maintenance of

Alfred Nzo grave

(site)

Development of

Alfred Nzo

Documentary

and Research,

development of

Alfred Nzo

booklet

Alfred Nzo

legacy

programme

honored

Promote

Public

participation

and Good

Meaningful

Governance

Request for

proposal on

Alfred Nzo

documentary

and

development

of Alfred Nzo

Booklet

R4

00 0

00.0

0

Development

of Arts and

Culture

programme

5.3

.4.2

To recognize

and

acknowledge

District cultural

diversities

Cultural festival

Isicathamiya

festival

Gospel festival

Development of

arts and craft

exhibitions

1

District different

cultures

recognized and

acknowledged

Promote

Public

participation

and Good

Meaningful

Governance

-Host cultural

festival

-Host

isiCathamiya

and Gospel

festival

Annual cultural

festival conducted.

Annual isiCathamiya

and Gospel festivals

conducted

R8

00

000

R7

11

000.0

0 None None

Project

report

Project

pictures

71 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP

Objective

Targets for

Quarter 1 & 2

Actual Performance

for Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Monitoring of

initiation schools

programme

Awareness

campaign,

initiation school

visit

Awareness

campaign

conducted

Promote

Public

participation

and Good

Meaningful

Governance

Initiation

school visit

Awareness campaign

conducted.

Initiation school visit

conducted during

November/December

season

R5

0 0

00

R4

5 1

57.0

0

None None

Attendance

register

Project

report

Commemoration

of Traditional

leaders heroes

and heroines

Traditional

leaders

programmes

(Traditional

festival x4)

District traditional

leaders

commemorate

Promote

Public

participation

and Good

Meaningful

Governance

Coordinate

Traditional

leaders

festivals

4x Traditional leaders

festivals and

commemorations

conducted

R3

0 0

00

R6

3 0

00.0

0 Project cost

exceeded

budget

Other

budget

votes within

CDS had to

be utilised

Project

report

Project

pictures

Promotion of

literature writing

and recognition

of district clans

Develop

research and

documentary

District local

writers

recognized

Promote

Public

participation

and Good

Meaningful

Governance

-Coordinate

local writers

-Coordinate

local writers

Local writers attended

National

Grahamstown Art

Festival

R0

.00

R1

2 9

00.0

0

None None

Project

report

Project

pictures

Develoment

of sport and

recreation

5.3

.4.3

Promote sport

participation

internationally

Participation in

deferent sporting

codes (Saimsa

games)

(Southern Africa

International

Municipal Sport

Association)

ANDM

participated in

Saimsa games

Promote

Public

participation

and Good

Meaningful

Governance

-Attend

Saimsa games

Saimsa games held in

East London attended

R1

50

000

R3

00 0

00.0

0

Project costs

were above

the

budgeted

amount

Other CDS

budget

votes had to

be utilised

Project

report

Project

pictures

Promotion sport

participation

provincially

Participation in

deferent sporting

codes. Eastern

Cape Salga

games, with one

built up event

ANDM

participated in

Salga games

Promote

Public

participation

and Good

Meaningful

Governance

Participate in

Salga games

Salga games held in

Queenstown

attended

R4

00

000

R8

08

908.9

4

Project costs

were above

the

budgeted

amount

Other CDS

budget

votes had to

be utilised

Project

report

Project

pictures

72 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP

Objective

Targets for

Quarter 1 & 2

Actual Performance

for Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Promotion sport

participation of

young women

Participate in

Spar National

Netball

Championships

Alfred Nzo

netball team

participated in

Spar National

Netball

championship

Promote

Public

participation

and Good

Meaningful

Governance

Participation

in Spar

National

Netball

Championship

Women sport was

conducted

R2

00

000

R1

44

17

0 None None

Project

report

Project

pictures

District sport

development

programme

Sport

Development

Indaba x 2

2

Sport

development

indaba

conducted

Promote

Public

participation

and Good

Meaningful

Governance

Conduct sport

indaba

1x Sport Indaba

conducted

R0

.00

R0

.00

None None Attendance

register

Support Horse

racing

1 x Horse racing

(economic

development)

Alfred Nzo

horse racing

conducted

Promote

Public

participation

and Good

Meaningful

Governance

Conduct

horse racing

1xHorse racing

facilitated and

conducted

R5

0 0

00

R6

2 5

00 None None

Project

report

Project

pictures

73 | P a g e

5.3.5 FIRE & RESCUE SERVICES

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Procurement of

Fire and Rescue

Services

equipment

5.3

.5.1

Fire stations

established

and

operational.

%of required

equipment

procured

100%

Availability of

equipment

Improve

community

and

environmental

health and

safety

-Facilitate

procurement

of fire and

rescue

equipment

-Project at

Adjudication

stage

R2

00

000.0

0

None N/A

Bid

Specification

& Bid

Evaluation

minutes

Project

advertisement

Delivery notes Ye

s

Fire and Rescue

Services

Communication

Control Center

upgrade

5.3

.5.2

Fire stations

established

and

operational.

Upgraded

and

equipped

control center

100

%

Functioning

upgraded

control center

Improve

community

and

environmental

health and

safety

-Production of

drawings and

procurement

documentation

-Appointment

of service

providers

The

appointment of

service provider

for lease

process of the

turn key

communication

control centre

system has

been

facilitated R1

45

000.0

0

None N/A Terms of

reference

Ye

s

Procurement of

Fire and Rescue

Services

vehicles(2 X

Staff Training

Transporters, 4 X

Fire safety

vehicles)

5.3

.5.3

Fire stations

established

and

operational.

Number of fire

and rescue

services

operational

vehicles

available

5

Availability of

fire and

rescue

services

operational

vehicles and

staff

transporters

Improve

community

and

environmental

health and

safety

-Facilitate

procurement

of fire safety

vehicles

procurement of

fire safety

vehicles (

project at

Adjudication

stage) service

provider has

been

appointed R2

050 0

00.0

0

None N/A

Bid Spec

minutes

Project

advertisement

Ye

s

74 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Training center

establishment –

Mount Frere

5.3

.5.4

To establish

functional

training center

at Mount Frere

% of Fire

stations

established

and

functional

100%

100%

functional fire

training center

Improve

community

and

environmental

health and

safety

-Facilitate

procurement

of training

props

-Installation of

procured

training props

Evaluation

stage

R2

00

000.0

0

Lack of funds

- budget

adjustment to

make funds

available for

the project

- re submit the

project for

evaluation

Master list for

projects due

for evaluation

Ye

s

Fire and Rescue

Capacity

Building

5.3

.5.5

Apply and

enforce the

implementation

of South

African

National

Standards.

Increase

stakeholder

engagement

on district fire

safety

strategies

Increased

stakeholder

engagement

Improve

community

and

environmental

health and

safety

-Develop

concept

document

-produce 5000

pamphlets

-conduct

district fire

safety Indaba

-Develop terms

of reference for

the district fire

coordinators

forum

-District fire

safety indaba

conducted

-district fire

safety strategy

developed

R7

0 0

00

None N/A

District FP

Indaba

concept

District fire

prevention

strategy

document

Ye

s

Facilitate the

recruitment and

support to key

Fire & Rescue

Service

objective

5.3

.5.6

To establish

functional fire

and rescue

services

Number of fire

and rescue

personnel on

shift

maintained at

4 per shift per

station

Maintenance

of shift

strength to at

least 4 fire

fighters per

shift per

station

Improve

community

and

environmental

health and

safety

-Conduct 12 in-

house training

sessions

-Conduct 12 in-

house training

sessions

-Shift strength

maintained

- in-house

training

conducted

R5

10 0

00.0

0

R 5

10 0

00

.00

None N/A

Shift rosters

Training

attendance

registers

Ye

s

75 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Number of

Fire & life

safety

awareness

campaign

conducted

100

75 Fire & life

safety

awareness

conducted

Improve

community

and

environmental

health and

safety

25 Fire & life

safety

awareness

campaigns

conducted

25 fire and life

safety

awareness

campaigns

conducted

R1

50

000.0

0

R0

.00

None N/A Attendance

registers

Ye

s

Development

of Community

Emergency

Response

Teams (C.E.R.T)

5.3

.5.7

Communities

supported

through special

programs

initiatives.

%

Development

of C.E.R.T

document

100%

C.E.R.T

document

Improve

community

and

environmental

health and

safety

-Development

of concept

document

-Procurement

process

-Identify hot-

spots

-Local

stakeholder

engagement

C.E.R.T concept

document

developed

-hot spots

identified

R2

13

840.0

0

R2

13 8

40.0

0

Project

extended for

a period of

one year.

N/A Attendance

registers

Ye

s

76 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Fire and Rescue

Services Policies

and By- Law

Enforcement

5.3

.5.8

Review and

implement

district fire

safety by-laws.

Date

reviewed

district fire

safety by-

laws.

200

Law

enforcement

activities

conducted

Improve

community

and

environmental

health and

safety

-facilitate fire

safety by-law

review

-facilitate the

appointment

of peace

officers

- facilitate the

procurement

of law

enforcement

documents

-appointment

of service

provider that

will supply by-

law

enforcement

documents

-Legal office

engaged to

facilitate the

fire safety by-

law review

- District fire

safety indaba

conducted

-district fire

safety strategy

developed

R7

00

00

.00

R7

0 0

00.0

00

None N/A

Reviewed fire

safety by-laws

Issued notices

Ye

s

To Apply and

enforce the

implementation

of South

African

National

Standards.

Number of

occupancies

inspected

200

200

occupancies

inspected

Improve

community

and

environmental

health and

safety

100

occupancies

inspected

100

occupancies

inspected

-inspection

reports reports

and flammable

liquid

certificates

produced and

supplied to

complying

retailers. R2

0 0

00.0

0

None N/A Inspection

register

Ye

s

77 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Procurement of

protective

equipment &

clothing

5.3

.5.9

Apply and

enforce the

implementation

of South

African

National

Standards.

% of

employee

receiving

protective

clothing and

uniforms

100%

Protected and

uniformed

personnel

Improve

community

and

environmental

health and

safety

-Facilitate

procurement

of protective

clothing and

uniform

-Procurement

of protective

clothing

-Project at

Adjudication

stage

R6

50

000.0

0

None N/A

Bid Spec

Committee

minutes.

Advertisement

Ye

s

78 | P a g e

5.3.6 THUSONG SERVICE

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Construction

of 2 Thusong

Centres

established

and

functioning by

2015

5.3

.6.1

Improved

Thusong

Centre and

customer care

services

Number of

operational

centres

2 New

Operational

centres

Improve

community

and

environmental

health and

safety

Upgraded

service

standards in

Nophoyi

Fencing has

been done for

the Thaba

Chicha site.

Nkantolo- Still

sorting out the

squabbles that

affected

construction on

site

Nophoyi- was

affected by

the strong wind

and as a result

the structure

needs

maintenance

R0

.00

-

None None Reports

Establishment

of a Thusong

Service Centre

Unit by 2017

5.3

.6.2

Appointment

of 3 Thusong

Centre Co-

ordinators

Number of

Coordinators

Appointed

Fully

functioning

Thusong

Centre

Services

Improve

community

and

environmental

health and

safety

3 co-ordinators

appointed

Because of

budgetary

constraints, 1

co-ordinator

has been

appointed.

R0

.00

The manager

of the service

has not yet

been

appointed. The

advert with

CPS

Department

To appoint the

Manager of

Thusong

Services with

immediate

effect

Appointment

letter

79 | P a g e

Ta

rge

t a

ch

ieve

d, 6

8

Ta

rge

t p

art

ially

ach

ievd

, 1

4

Ta

rge

t n

ot a

ch

ieve

d, 1

8

0

10

20

30

40

50

60

70

80

%

Community Development Srrvices

Target achieved Target partially achievd Target not achieved

80 | P a g e

5.4 PLANNING & ECONOMIC DEVELOPMENT

5.4.1 ECONOMIC PLANNING

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Implementation

of Investment

Attraction

Strategy:

Ntenetyana

Dam

Development

Pa

ge

: 86

C11

5.4

.1.1

Ntenetyana

Dam tourism

development

by June

2016/17

Project design

and costing

undertaken 1

00%

Completed

design

document

Promote the

earnings potential

of ANDM

Communities

-Procurement

of and

appointment

of service

provider

-Project

Inception

-Development

of Business

Plan Concept

Terms of

reference

developed

and submitted

to

Specification

Committee.

Project

advertised.

Service

provider

appointed.

R5

00

000

Nil

Delay in the

overall

procurement

processes,

resulting in

delays in

Project

Inception and

Business Plan

Concept

Document

Project

Inception and

Business Plan

development

to take place

in Quarter 3

Terms of

reference

Advert

Appointment

Letter

Ye

s

81 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Implementation

of Tourism

Sector Plan:

Beach to Berg

Corridor

Development

Plan

Pa

ge

: 86

C13

5.4

.1.2

Stimulate

tourism

between

coastal and

mountainous

areas of the

district by

June 2016/17

% of Beach to

Berg and

Corridor

Development

business plan

developed

100%

Adopted

Beach to Berg

and Corridor

Development

Business Plan

-Procurement

of Service

Provider

-Develop a 1st

draft of

tourism

development

plan.

-Present the

draft to all

relevant

stakeholders

-Service

provider

appointed.

-Project

Inception

meeting

conducted.

-Workshops

and site visits

conducted in

all four local

municipalities

-Draft Beach-

to-Berg

Corridor

Development

Plan Status

Quo Report

developed

R2

50 0

00.0

0

R2

82 3

06. 0

0

None None

Appointment

letter

Workshop

Report

Workshop

Questionnaires

Attendance

registers

Status Quo

Report

Ye

s

Fencing of

Arable Land

(20ha)

Pa

ge

: 86

C13

5.4

.1.3

Increase

sustainable

grain

production by

June 2016/17

Number of

Arable Land

fenced

20

ha

Complete

fencing of

identified

arable land

Improve

economic viability

-Procurement

process and

appointment

of service

provider

-Supply and

delivery of

fencing

material

Service

providers for

fencing tools,

protective

clothing and

stock fencing

have been

appointed.

Fencing

material

delivered.

R8

00 0

00. 0

0

R7

66 2

54. 6

0

None None

Appointment

letter

Invoices and

delivery note

Ye

s

82 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Grain

Production

(80ha)

Pa

ge

: 86

C13

5.4

.1.4

Promotion of

grain

production for

creation of

sustainable

markets and

trigger agro-

processing

within the

district by

June 2016/17

Number of

hectors (ha)

ploughed

8

0h

a

Mechanization

and ploughed

80 ha

-Procurement

of service

provider and

stakeholder

mobilization

-Contracting

and

ploughing for

80 ha of land

-Disking (soil

dressing) of

land

-Seed

Plantation

-Service

provider

appointed

-80 hectares of

land have

been ripped,

disked,

ploughed and

seeds planted.

-Community

Social

facilitations

were

conducted in

Ntabankulu,

Umzimvubu

and Matatiele

LM

R1

110 0

00.

00

R4

36 2

30

. 0

0

None

None

Terms of

Reference

Project Advert

Appointment

letters

Attendance

registers

Inception

Reports

Ye

s

83 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Capacity

Building for

SMME & Coops

Pa

ge

: 86

C14

5.4

.1.5

Promote self -

sustainable

SMME and

Coops by

June 2016/17

Number of

SMMEs and

Coops

capacitated

100

100 SMME and

cooperatives

supported

-Conduct

needs analysis

for SMME’s.

-Procurement

and

Appointment

of Service

Providers

-Conduct

Capacity

building of 25

SMME and

Cooperatives

in each Local

Municipality

-Needs

analysis

conducted

through the

SMME Sector

plan.

-Service

Providers

Appointed

-Supported

Umzimvubu

Heritage Day

Celebrations

towards SMME

development

-Capacitated

100 SMMEs (25

per LM) in

Project

Management,

Marketing and

Quality

Management

Systems

R9

30 0

00. 0

0

R1 6

94 8

55.0

0

100 SMMEs

capacitated

instead of the

25 targeted,

several

Service

Providers were

appointed to

conduct

training in the

4 local

municipalities

resulting in the

achievement

of the annual

target.

None

SMME needs

analysis report

List of SMMEs

assisted

Appointment

letters

Attendance

Registers

Workshop

Reports

Institutional

Arrangements

and

Partnerships

Pa

ge

: 86

C15

5.4

.1.6

Coordinate

sitting of IGR

LED structures

for integrated

economic

development

planning by

June 2016/17

Number of

LED meetings

coordinated

4

4 quarterly LED

fora meetings

held

Strengthen

Intergovernmental

Relations

Quarterly

meetings of

DST, Tourism

and LED Fora

2 DST Meetings

held

1 LED Forum

Meeting held

R0

.00

R0

.00

None None

DST & LED

Forum

Meeting

Minutes

Attendance

Registers

Yes

84 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

District

Resource

Mobilisation

Project

Pa

ge

: 86

C15

5.4

.1.7

Mobilization of

financial and

non-financial

support for

LED initiatives

at local level

by 2016/17

Number of

business plans

developed

and

submitted

12

LED projects

assisted to

access

funding

4 Business

Plans

developed

5 Business Plan

Applications

for

Cooperative

Incentive

Scheme &

Black Business

Supplier

Development

Programme

Fund

submitted

R0

.00

R0

.00

Due to

additional

capacity,

department

was able to

develop an

additional

Business Plan

application for

funding

None Business Plans Yes

Numbers of

road shows

held

1

Number of

businesses

informed

about funding

opportunities

Improve

economic viability

Conduct a

Road show

Three road

shows

conducted in

Mbizana,

Ntabankulu

and Matatiele

Local

Municipalities.

R0

.00

Road Shows

were held in

each local

municipality

for improved

outreach

effectiveness

mzimvubu

Local

Municipality

road show

cancelled due

to poor

attendance of

stakeholders.

The road show

for ULM will be

held in the 3rd

Quarter.

Attendance

registers

Presentations

Yes

85 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Numbers of

business

breakfasts

held

1

Creating

institutional

partnerships

with potential

funders

Strengthen

Intergovernmental

Relations

Business

Breakfast

An SMME

Enrichment

and Franchise

Opportunities

Seminar was

held on the 17-

18 September

2014 where

SMMEs were

informed

about different

funding and

franchise

opportunities

available at

their disposal.

R0

.00

Nil

None None

Attendance

Register

ANDM News

Flash report

Yes

Numbers of

business plan

enrichment

sessions

1

Informed

business plans

developed

None

2 funding

assistance

sessions held.

R0

.00

Nil

Due to

demand, two

funding

assistance

sessions were

held instead

of one.

None Attendance

Registers Yes

86 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Grahamstown

Arts Festival

attendance

1

ANDM

Craftwork

marketed

Strengthen

Intergovernmental

Relations

Exhibit ANDM

Craftwork at

the

Grahamstown

Arts Festival

None

R0

.00

Nil

The Small

Enterprise

Development

Agency

(SEDA) had

funding to

ensure that

ANDM SMMEs

were

represented in

the

Grahamstown

Arts Festival.

SEDA

therefore

arranged all

logistical

arrangements

To start with

the logistical

arrangements

for the 2015

festival in

quarter four

List of ANDM

SMMEs

Exhibiting at

the Festival

Pictures of

ANDM

Exhibition stalls

87 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Poverty

Alleviation

Project

Pa

ge

: 86

C13

5.4

.1.8

Provide

support to

poverty

alleviation

projects by

June 2016/17

Number of

poverty

alleviation

projects

supported

1

0

Funded

initiatives

Improve

economic viability

-Poverty

Alleviation

funding policy

-Identify

Projects to be

funded

-Verification

and

assessment of

identified

projects

-Procurement

of service

provider and

Delivery of

inputs to

projects

-Draft Funding

Policy

developed

-Projects to be

funded

identified

-Project

verification

and

assessment

conducted

-Service

provider

apointed

-Inputs

delivered to X

beneficiaries

R6

00

000

R1

152 0

04.

40

Some of the

inputs were

out of stock

and could not

be delivered

Procurement

undertaken for

the year due

to high

demand

Due to under-

budgeting, a

viament had

to be

undertaken

Due to high

demand,

more

beneficiaries

were assisted

All outstanding

inputs to be

delivered in

January.

Draft Funding

Criteria

List of projects

to be funded

Project

Monitoring

and

Evaluation

questionnaires

Delivery note

Attendance

registers

Report

88 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Grain Storage

Facilities

5.4

.1.9

Sustainable

grain

production to

stimulate

agro-

processing by

June 2016/17

% of Grain

storage

facilities

constructed

Constructed

grain storage

Improve

economic viability

-Terms of

reference and

procurement

of service

provider

-Procurement

of service

provider

A Service Level

Agreement

has been

signed

between

ANDM and

Matatiele

Municipality

where R400

000 has been

transferred to

Matatiele

Local

Municipality

for the

construction of

Grain Storage

Facilities.

R1

10

000.0

0

R4

00

000.0

0

R400 000 was

set aside and

transferred to

Matatiele

Local

Municipality.

Procurement is

to be

undertaken by

Matatiele

Local

Municipality.

None

Service Level

Agreement

Proof of

transfer

Yes

ANDM Jazz

Festival

5.4

.1.1

0

Stimulate

tourism

between

coastal and

mountainous

areas of the

district by

June 2016/17

Jazz Festival

Held

1

Jazz Festival Improve

economic viability

-Preparation

Meeting and

procurement

-Jazz Festival

Event

-Preparation

meeting held

-Service Level

Agreement

signed

between

ANDM and

Matatiele

Local

Municipality

for the transfer

of funds for the

event

-Jazz event

successfully

held on the

20th of

December

2014

R5

00

000

R5

00

000

None None

Attendance

Register

Service Level

Agreement

Report

Yes

89 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Grain

Production

Master Plan

5.4

.1.1

1

Develop and

implement

Grain Master

plan which will

enable

access to

markets for

the sector by

June 2016/17

% of Grain

production

Master plan

completed

100%

Adopted

Grain

Production

Master Plan

Improve

economic viability

Draft Master

Plan and

Proposed

Evaluation

Framework

Final Master

Plan

Draft Master

Plan and

Proposed

Evaluation

Framework

developed

R2

50

000

Nil

Final

engagement

still to take

place

pertaining to

the final plan.

None

Draft Master

Plan

Yes

Implementation

of Investment

Attraction

Strategy

Ludeke Dam

Development

Pa

ge

: 86

C11

5.4

.1.1

2

Ludeke Dam

tourism

development

by June

2016/17

Project design

and costing

undertaken

100%

Completed

design

document

Improve

economic viability

-Procurement

of and

appointment

of service

provider

-Project

Inception

-Development

of Business

Plan Concept

-Terms of

reference

developed

and submitted

to

Specification

Committee.

-Project

advertised.

-Service

provider

appointed.

-Project

Inception

Report

Developed

R5

00

000

R2

85 0

90.8

5

Insufficient

time to

compile

Business Plan

Concept

Document as

appointment

of service

provider took

place late in

December

Business Plan

concept to be

developed in

the 3rd

Quarter.

Terms of

reference

Tender

document

Project

Advertisement

Appointment

letter

Inception

Report

Yes

90 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Umzimvubu

Fashion Show

5.4

.1.1

3

Stimulate

tourism

between

coastal and

mountainous

areas of the

district by

June 2016/17

Tourism

Fashion Show

held

Tourism

Fashion Show

Improve

economic viability

-Preparation

meeting for

Fashion show.

-Draft Service

Level

Agreement

between

ANDM and

ULM

-Tourism

Fashion Show

- Service Level

Agreement

signed

between

ANDM and

ULM

-Preparatory

Meetings and

Tourism

Fashion to be

held in the 3rd

Quarter

R200 0

00

Nil

None None

Meeting

minutes

Attendance

register

Service Level

Agreement

ANDM Zone

Centres

Stimulate

Economic

growth and

employment

creation

Utilization and

management

of ANDM

Zone Centres

100%

ANDM Zone

Centres

utilized and

managed by

SMMEs

Improve

economic viability

Procurement

of and

appointment

of service

provider

-Terms of

reference

developed

and submitted

to

Specification

Committee.

-Briefing

session held

-Project

advertised.

Nil

Nil

Tender had to

be re-

advertised as

suitable

service

provider could

not be

identified

Appointment

to take place

in the third

quarter

Terms of

Reference

Briefing

Meeting

Attendance

Register

Advert

91 | P a g e

5.4.2 DEVELOPMENT PLANNING & SPLUMS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Spatial

Planning

(Capacity

Support to all

LMs)

5.4

.2.1

To offer Spatial

Planning

capacity

support to

Local

Municipalities

Number of

planning tools

developed

1

Adopt 1

Municipal

Planning tools

in line with the

district Suite of

Plans.

Optimise

systems,

administration

and operating

procedures

-Collate

municipal

Spatial

Planning Needs

/ reports

-Transfer funds

to 1 LM based

on the needs

analysis report

Municipal Spatial planning needs report completed

Financial support funds transferred to Matatiele local municipality and Ntabankulu local municipality

R30

0 0

00

.00

R 7

80

00

0.0

0

Actual achievement exceeded targeted achievement

None Needs analysis report and transfer slips

Ye

s

To create a

comprehensive

land use

Database for 2

LM`s

5.4

.2.2

To create a

comprehensive

land use

Database for 2

LM`s

2 Land Audits

Completed

2

2 Land Audits

Completed

-Completion of

status quo

report

-Completion of

land claims

audit

datasheet

Land audit status quo has been completed

Audit of all urban land claims within the 2 LM`s has been completed

R15

0 0

00

R 3

79 4

55.8

0

Actual achievement exceeded targeted achievement

None Land audit status quo report

Ye

s

Automated

Filling System

for Planning

statutory

applications

5.4

.2.3

Functional AFS

linked to the

municipalities

intranet

Access to the

AFS through the

municipality`s

intranet

1

1

operational

AFS

-Compilation of

project terms of

reference

-Finalization of

Procurement

process

The Project had to be pulled out of the SDBIP due to insufficient funds allocated to Planning projects

R0

.00

R0

.00

Project could not proceed due to insufficient funds allocated to Planning projects

Project to be re-budgeted for the 2015-16 financial year

None

No

92 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

SPLUMA

Implementation

5.4

.2.4

To facilitate the

Implementation

the Spatial

Planning and

Land Use

Management

Act within the

District

Completion of

SPLUMA

Implementation

Delegations

framework.

6

Completed

and signed

M.O.U for the

establishment

of a Joint

Development

tribunal for all

4 LM`s within

the District.

-Completion of

project

proposal which

will be

circulated to

LM`S

-Completion of

Draft

Delegations

framework

Project Proposal completed

Draft SPLUMA implementation delegations drafted

R0

.00

R0

.00

None None

Correspondence between DM and LM`s Draft SPLUMA delegations

Ye

s

Municipal

Planning

Related By-laws

5.4

.2.5

To ensure

enforcement of

municipalities

spatial

development

frameworks

and Planning

schemes

Number of

Spatial

planning by-

laws adopted 2

2 adopted

Spatial

Planning by-

laws

Promote

Public

participation

and Good

Meaningful

Governance

-Compilation of

Terms of

Reference for

the Service

Provider

- Finalization of

procurement

processes

Terms of reference completed

Procurement process have not yet started

R0

.00

R0

.00

Municipalities have requested the project to be placed on hold pending the approval of the SPLUMA regulations

Project proposal to be reviewed None

No

ANDM SDF

Review

5.4

.2.6

To keep up with

spatial

development

trends and set

development

priorities within

the District by

2013/14

Number of

reviewed SDF

adopted.

1

Reviewed and

adopted

Spatial

Development

Framework

document.

Improve

Municipal

Planning and

spatial

development

-Completion of

Status Quo

Report

-Completion of

Implementation

Framework

Spatial Development Framework Status quo report completed

Strategic proposals framework completed

R0

.00

R0

.00

None None

SDF Status quo report SDF implementation strategy proposals

Ye

s

93 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

District Planning

Forum

Establishment

5.4

.2.7

To create a

platform for

continuous

dialog and

cooperative

working in

District

Development

Planning

Number of

meetings held

with quorum

9

9 district

planners

forum meeting

held

-To hold 2

planners forum

meetings

-To hold 2

planners forum

meetings

2 planners forum meetings held

R0

.00

R0

.00

None None Meeting attendance registers

Ye

s

94 | P a g e

GIS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

GIS Strategy

Review

5.4

.2.8

Review GIS

Strategy and

Policy by 2015.

Number of

Reviewed

strategy &

policy.

1

1 Reviewed

strategy &

policy.

Improve

Municipal

planning and

spatial

development

-Develop TORs Not Achieved

R0

.00

Nil

Compilation of TORs on going.

Finalize TORs No

NO

GIS Shared

Service

Implementation

5.4

.2.9

Implement GIS

Shared Service

to ensure

access to GIS

Services by

2015.

Number of

LMs with

access to GIS

resources

4

4 LMs have

access to GIS

resources and

services.

4 Signed

MOU’s with

LM’s

-Develop TORs

-Appoint

service provider

to do Needs

analysis.

-Develop

MOU/SLA.

Not Achieved

R15

0 0

00

NIL

Compilation of TORs on going.

Finalize TORs No

NO

GIS

Infrastructure

Upgrade

5.4

.2.1

0

Stable and

highly

available GIS

services

% of GIS

infrastructure

upgrade

completed

100%

Up to-date GIS

hardware and

equipment.

- Repairs and

Replacements

-Procure

hardware

- Repairs and

Replacements

Not Achieved

R25

0 0

00

NIL

All equipment still in good working order no need for repairs or replacements yet.

None No

NO

GIS Systems

Integration

5.4

.2.1

1

Integrate GIS

data with

billing & FBS

systems

Number of

Systems

integrated.

3

3 Systems

integrated.

-Collect data

to be

integrated.

-Cleanse data.

Achieved

R0

.00

Nil

Awaiting completion of Land audit for 2LMs.

Obtain data as soon as project is complete.

MLM Land Audit FBS data Billing Data from Munsoft

YE

S

95 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

GIS Data

Maintenance

5.4

.2.1

2

Spatial Data

Maintenance

to ensure an

Up-to-date GIS

Database by

2015.

Number of

LMs with rural

sanitation

data

captured

4

Data

Captured for:

Rural

Sanitation for

4LMs

Improve

Municipal

planning and

spatial

development

-Access rural

sanitation

implementation

status quo.

-Develop TORs

-Appoint

service provider

to capture rural

sanitation

Status quo assessment complete

Not Achieved

R4

00

00

0

NIL

Compilation of TORs on going.

Expedite development of TORs

Backlogs spreadsheet.

YE

S

Number of

towns with

urban

sanitation

data

captured

2

Urban

Sanitation for 2

towns

-Develop TORs

-Appoint

Service

provider

Achieved

R4

00

00

0

NIL

Project not completed yet.

Facilitate project to ensure completion.

TORs Order

YE

S

Number of

Water Supply

Schemes

Captured

4

Water

Infrastructure

data for

completed

schemes.

-1 Water Supply

Schemes

Submit data to

asset

management

-1 Water Supply

Schemes

Achieved

R0

.00

NIL

None None

Asbuilt Plans Maps (Sqhingeni WSS & Qwidlana)

YE

S

Number of

LMs with

social

infrastructure

data

captured

2

Social

Infrastructure

data for 2LMs

-Develop TORs

- Physical

verification of

social

infrastructure

Achieved

R0

.00

NIL

None None

TORs Data Capture Spreadsheet Registers

YE

S

96 | P a g e

Ta

rge

t a

ch

ieve

d, 7

3

Ta

rge

t p

art

ially

ach

ievd

, 3

Ta

rge

t n

ot a

ch

ieve

d, 2

4

0

10

20

30

40

50

60

70

80

%

KPA No 4:Local Economic Development & Planning

Target achieved Target partially achievd Target not achieved

97 | P a g e

5.5. BUDGET AND TREASURY OFFICE (BTO)

5.5.1 EXPENDITURE & AFS

BUDGET & REPORTING

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Develop an IDP/Budget Process Plan

5.5.

1.1

To prepare and adopt all the budget documents and related Budget policies in terms MFMA

No. of IDP/budget process plans developed and tabled to Council

Tabled IDP/Budget Process for 2015/2016 financial year

Improve budgeting, reporting and compliance

-Prepare and table IDP/budget process plan to Council.

Implement IDP/budget process plan.

Adopt Adjustment budget in respect of roll-overs as approved by NT.

-Advertisement of IDP/budget process plan

IDP and Budget Process Plan Approved – 29th August 2014.

1st Adjustment Budget Approved by 31 October 2014.

Budget Advertised in Local and Provincial Papers.

R0

.00

R0

.00

N/A N/A

Council Resolution

IDP budget process plan

Approved Adjusted Budget

SDBIP

Budget management and Reporting

5.5.

1.2

To report and comply with the Treasury Statutes in particular the MFMA and treasury regulations

Number of reports submitted

16

Reports submitted timeously and presented accurately.

Improve budgeting, reporting and compliance

S71 Monthly reports,

S52 quarterly reports,

S66 monthly reports.

Management Accounts

Comply with S75

Section 71reports sent to NT/PT Monthly

Prepared S52/72 Reports and submitted to Management and the Mayor, to be approved by Council by 31 Jan 2015

R

240

00

0

R22

5 37

6

None None S71. S72, S66, S52 Reports

98 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Preparation of Annual Financial Statements and submission to AG.

5.5.

1.3

To prepare and submit AFS 2013/14 to the Auditor-General in line with MFMA.

No. of financial statements submitted.

3

Preparation and Submission of AFS to Auditor General.

Strengthen governance and reduce risk.

Submit AFS to Audit Committee and Auditor General by 31st August.

Submit consolidated AFS to AG by 30 September.

Submit adjusted AFS to AG by 30 November.

Draft AFS 2013-2014 submitted to Audited Committee on 19 August 2014

AFS submitted to AG on 31 August 2014.

Submitted adjusted AFS to AG by 30 November 2014.

R2

200

00

0

R1

632

06

7.75

Even thou AFS was submitted on time there were delays in the implementation of the AFS Plan.

Implement AFS on time.

Finalize BTO delegations and SOP’s that are aligned to job descriptions

AFS Project Plan Minutes of Audit Committee Confirmation from AG from Submission Copy of signed AFS

Follow up and resolve audit queries

5.5.

1.4

To coordinate, follow up and resolve audit queries.

% of audit queries resolved

100

%

Improved audit opinion.

Strengthen governance and reduce risk.

Audit queries effectively resolved within timeframes given by the

AG.

Resolve Internal Audit queries within timeframes

90% of Audit Queries Resolved

Audit Opinion improved from Disclaimer to a Qualification

R0

.00

R0

.00

Delay in submission of COAF relation to 2013-2014

Delay in submission of COAF relating to prior year due to number of miss-statements the municipality had.

Improve in responding to COAF’s to avoid miss-statements.

Managers to attend all audit steering committee meetings.

Audit Report

YE

S

99 | P a g e

GENERAL EXPENDITURE

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Payroll Management

5.5.

1.5

Timeous payment of Councilors and Municipal Officials salaries

Maintain strict controls between CPS and BTO

No. of payroll runs processed.

24

Timely and accurate payment of Salaries.

Payroll reconciliations.

Timely payment of 3rd parties.

Improve expenditure management and controls

Salaries released by 15th and 25th of each month.

Payroll reconciliations.

Payment of 3rd parties by 7th of each month

Salaries are paid on the 15th and the 25th of the month for Councillors and Officials retrospectively.

Payroll reconciliation for December is not yet finalised

3rd party payments are paid before the 7th of the month and no penalties have been incurred. R

0.0

0

None

Delay in finalization of payroll reconciliations

None

Payroll reconciliation must be done on a monthly basis

None

Bank statements

Payroll Reconciliation

Payroll

Suspense accounts

EMP201

EMP501

Payroll Calendar

YE

S

100 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Creditors Management

5.5.

1.6

Payment of all creditors within 30 days of invoicing

% of Creditors paid within 30 days from receipt of invoice.

100

%

Timely and accurate payment of creditors

Improve expenditure management and controls

Payments processed within 30 days of receipt of invoice.

Monthly reconciliations.

Quarterly report on withdrawal

Payments are made on the 15th and 30th of the month, 70 % of invoices is paid within 30 days.

Creditors reconciliation for December not yet finalised

A detailed withdrawal report is done on a quarterly basis

R0

.00

Delay in submission of invoices from departments resulting in delay of 30 day payments terms.

Delay in finalization of reconciliation.

None

User departments must authorize invoices and submit on time to allow BTO to process payments on the 15th and last day of the month.

Reconciliation of creditors be done on a monthly basis.

Long outstanding orders be followed up and deleted if no service is rendered.

None

Creditors reconciliation Age analysis Creditors control account Outstanding Orders Listing Withdrawal report

VAT Recovery

5.5.

1.7

To comply and maximize the collection of VAT

Number of VAT returns submitted monthly.

12

Timely submission of VAT returns

Strengthen Governance and reduce risk

Submit VAT returns by 25th of the month.

Monthly VAT reconciliations.

.

Vat is submitted to SARS on a monthly basis before the 25th of the month.

Total amount received up to date is

R 27 196 354.99

Vat reconciliations are done on a monthly basis R

5.7

mil

R 4

.3 m

il

None

None

VAT201 SARS Statement Vat reconciliation

YE

S

101 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Capital Project Expenditure Management and Reporting

5.5.

1.8

Timely recording and payment of creditors within 30 days of invoicing.

Timely reporting of project expenditure.

% of Creditors paid within 30 days from receipt of invoice.

% of DoRA reports submitted.

100

%

Timely and accurate payment of creditors.

Timely and accurate DoRA reports

Strengthen Governance and reduce risk

Payments processed within 30 days of receipt of invoice.

Monthly reconciliations.

Submission of capital project monthly reports by the 4th and 7th of each month.

Achieved.

Partially Achieved (Q1 only)

Reports submitted on a monthly basis

R0

.00

None

Delay in finalization of reconciliation

None

None

Reconciliations to be done on a monthly basis

None

DORA Reports Monthly Reconciliations Capital Expenditure Reports

Capital Project Management Accounting

5.5.

1.9

Accounting treatment of capital project expenditure.

% of project files updated.

100

%

Timely and accurate accounting and recording of project expenditure.

Strengthen Governance and reduce risk

Monthly updating of project files.

Monthly update and reconciliation of retentions register.

Quarterly reconciliation of capital votes

Annual reconciliation and updating of WIP schedule.

Not achieved.

Achieved.

Quarter one done and Quarter 2 being finalized.

Not yet due

R0

.00

Delay in compiling Project Files due to incomplete information.

None

None

None

Request outstanding information and complete project files

None

None

None

Project files Retention Register Capital vote reconciliations WIP Schedule

102 | P a g e

5.5.2. REVENUE, SCM & ASSET MANAGEMENT

REVENUE

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Revenue

Collection and

Debt

management

5.5

.2.1

Implement a

Revenue

Enhancement

Strategy

% of revenue

enhancement

programs

iplemented

100%

Improved

cash

collection.

Increase

revenue

collection

-Implement

revenue

enhancement

programs. -:

Allocate free

basic water

and sanitation

to indigent

customers

Train meter

readers –

achieved

Print exception

reports and

make

corrections

Levy accounts

monthly

Develop

customer

incentive policy

Timeously post

accounts

monthly –

Prepare cut-off

lists monthly for

implementation

by IDMS

Issue letters of

final demand

to defaulting

customers -

not achieved

Achieved

Achieved

Achieved

not achieved

Partially

Achieved

partly

achieved:

Partly

achieved

Non-

availability of

application

forms for the

approved

indigent

applicants.

No budget

Slow payment

processes in

implementing

a payment.

Inadequate

capacity due

to staff

shortages.

Staff

shortages due

to vacant

senior debtors

clerks

positions.

IDMS to submit

approved

indigent

application

forms to BTO

monthly.

A provision will

be made

during January

2015 budget

adjustment

An application

to open

account was

made with the

Post Office.

Funded

vacant senior

debtors clerk

positions will be

advertised by

February 2015.

A request for

appointment

was submitted

to HR.

Funded

vacant

positions will be

advertised in

February 2015.

A request was

submitted to

HR.

Report on

physical

inspection of

meter reading

devices.

Training

attendance

registers

Exception

reports

Levy report

Post office

invoices

Restriction list

Letters of final

demand,

register of

submission of

request for

appointments

signed by HR

Ye

s

103 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Consumer

billing

5.5

.2.2

Monthly billing

and sending of

statements to

all consumers.

% of meters

read.

Amount billed

to customers.

100%

Accurate and

timely monthly

billing

billing before

the 7th of

every

Month.

Increase

revenue

collection

Increase

revenue

collection

Procure meter

reading system.

Reading of

meters by 25th

each month.

Capture

readings and

print exception

reports

monthly.

Refer faulty

meters and

leaks to IDMS.

Billing and

sending of

Statements to

consumers

each month

Achieved

Achieved

Achieved

Achieved

Achieved:

Billed

R18 064 241,16

R1

0 361 0

40

R1

8 0

64 2

41,1

6

Report on

meter reading

system

implementation

Meter reading

report

Exception

report

Faulty meters

report

Post Office

invoice

Meter reading

report

Report on

faulty meters

sent to IDMS

Post office

invoice,

statements

returned by

post office Ye

s

104 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Revenue

collection and

Debt

Management

5.5

.2.3

Improve

revenue

collection.

% revenue

collected.

100%

Improved

collection

ratio and

reduction of

debtors book

by 25%

Increase

revenue

collection

Refer non-

paying

consumers to

IDMS for

restriction.

Monthly reports

on revenue

collection.

Implementation

of credit

control and

debt

management

policy. - cut-

offs and

restrictions

performed

Partially

Achieved

60 customers

were referred

to IDMS for

services

restriction

Achieved

Revenue

collection

reports were

prepared

Partially

Achieved

Collected

R4 541 932,02

% revenue

collected is

50.5% R9

000 0

00

R4 5

41 9

32

,02

No restrictions

have been

effected to

date.

Inadequate

capacity due

to vacant

senior debtors

clerk positions.

To appoint the

service

provider for

revenue and

billing

management

solution.

Funded vacant

senior debtors

clerk positions

will be

advertised.

Already

submitted a

request to HR.

Restriction list

Reports on

revenue

collection

Debt

management

report

Ye

s

Consumer

data

cleansing

5.5

.2.4

To update

consumer

information on

billing system

and prepaid

water system

% of Customer

information

updated.

100%

Updated

Customer

data

Increase

revenue

collection

-Update

customer

information.

Reconcile

billing system

and valuation

roll.

Update

customer

information.

Reconcile

billing system

and valuation

roll.

Partly

achieved:

Data cleansing

project is at

planning

stage.

R7

00

000

Delays in

recruiting data

cleansing field

workers

A data

cleansing

project was

initiated and

the contract

was awarded

in December

2014. A letter

was issued for

the Speaker

Office on

recruitment of

field workers.

SLA, project

Inception

report, minutes

of data

cleansing

project

meetings and

attendance

registers

105 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Cash

management

and

Investment

5.5

.2.5

Maintain

effective

revenue

collection

systems.

% of revenue

collected and

grants

received.

100%

Revenue

received from

grants and

subsidies

Strengthen

Governance

and reduce

risk

Banking all

cash collected

daily.

Updated grant

income register

monthly.

Perform bank

reconciliations

monthly.

Update

investment

register

monthly.

Achieved

A contract was

entered into

with FNB to

ensure timely

banking and

safekeeping of

cash: Banked

R297 009 728,60

Partly

achieved

Partly

Achieved

Achieved

R0

.00

The official

responsible

took leave on

September

2014.

The official

responsible

took leave on

September

2014.

The letter

requesting

permission to

act was

submitted to

HR but was not

approved

The senior

accountant

revenue was

delegated for

the task of

preparing

grant registers.

The

accountant

investment was

delegated for

the task of

preparing

bank

reconciliations.

SLA, bank

statements,

smart box end

of day report

Grant register

Bank

reconciliation

Investment

register

Ye

s

Indigent

Support

5.5

.2.6

To subsidies

indigent

household by 0

-6kl of water

and sanitation

0-3kl

% of

households

with access to

free basic

water and

sanitation

100%

Provision of

free basic

services to

qualifying

consumers on

a monthly

basis.

Increase

access to

municipal

services

Timeous

provision of free

basic services

to qualifying

applicants

Update

financial system

with qualifying

indigent

consumers.

Monthly report

of indigent

consumers.

Not achieved

Not achieved

Not achieved

R0

.00

Non-

availability of

indigent

application

forms by IDMS.

Non-

availability of

indigent

application

forms by IDMS.

Non-

availability of

indigent

application

forms by IDMS.

IDMS was

requested to

avail approved

indigent

application

forms.

IDMS was

requested to

avail approved

indigent

application

forms.

IDMS was

requested to

avail approved

indigent

application

forms.

106 | P a g e

SUPPLY CHAIN MANAGEMENT

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Annual

procurement

plan

5.5

.2.7

To Co-

ordinate and

consolidate

Procurement

Plans for all

departments

No. of

procurement

plans

consolidate. 1

Approved

procurement

plans.

Maximise

economies of

scale and

value for

money by

complying

with SCM

policies

Consolidated

procurement

plan.

Quarterly report

on

implementation

of procurement

plan.

Monthly

reminders to

departments.

Quarterly report

on

implementation

of procurement

plan.

Monthly

reminders to

departments.

Achieved

Procurement

Plans

consolidated

for 2014 2015.

Monthly

Reminders on

delays on

procurement

plan done

through

presentation on

Manco Monthly

Meetings.

Quarterly

reports on

implementation

prepared and

reported.

R0

.00

None None

Consolidated

Procurement

Plans. Minutes of

Manco Monthly

Meetings.

Quarterly Reports.

Ye

s

107 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Sitting of BID

Committees

5.5

.2.8

Coordinate

BID

Committee

sittings.

% of bids

awarded

within 90 days 100%

Timely sitting

of BID

Committees

Maximise

economies of

scale and

value for

money by

complying

with SCM

policies

Develop

annual

calendar of BID

Committee

sittings.

Weekly

reminders of

BID Committee

sittings.

Awarding of

bids within

timeframes

stipulated in

the annual

procurement

Plan.

Weekly

reminders of

BID Committee

sittings.

Awarding of

bids within

timeframes

stipulated in

the annual

procurement

Plan.

Achieved

Annual

Calendar Bid

Committees

Sittings been

Developed.

Bids been

awarded within

Time frames as

stipulated on

Procurement

Plans. Delays in

some projects

occurred

during the first

Quarter due to

BAC being

Dissolved.

R0

.00

N/A N/A

Listing of

Awarded Bids

Update on

procurement

plan

Ye

s

Implementation

of Supply Chain

Management

Policy

5.5

.2.9

To procure

goods in a

cost effective

and efficient

manner as per

the approved

SCM policy.

Number of

monthly

reports.

16

Council

Approved

SCM Policy

and

Procedure

Manuals.

Maximise

economies of

scale and

value for

money by

complying

with SCM

policies

Implementation

SCM policy &

procedures.

Implementation

of SCM policy &

procedures.

Achieved

SCM Policy and

procedures

been

implemented.

None None

Monthly Reports

on

implementationof

SCM Policy and

Procedures.

ye

s

108 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Supplier

Database

Management

5.5

.2.1

0

To maintain

and update

Supplier

Database

% of supplier

database

updated

100%

Placing of

adverts on

municipal

website, local

and provincial

newspapers.

Maximise

economies of

scale and

value for

money by

complying

with SCM

policies

Adverts - local

and provincial

media.

Update supplier

database.

Report on

verification of

suppliers.

Update supplier

database.

Achieved

Procurement

above R30k has

been

advertised on

website , local

new papers

and provisional

media. R0

.00

None None

Proof of orders to

local and

provisional news

papers issued

during the six

months ended 31

Dec 2014

ye

s

Contract

Management

5.5

.2.1

1

To develop

and update

the contracts

register.

% of

Contracts

and SLA’s

updated

100%

Updated

Contracts

Register.

Signed SLA’s.

Maximise

economies of

scale and

value for

money by

complying

with SCM

policies

Updating of

contracts

register.

Signing of SLA’s.

Quarterly report

on

performance of

contractors.

Reconciliation

o commitments

register

Updating of

contracts

register.

Signing of SLA’s.

Quarterly report

on

performance of

contractors

Partially

Achieved

Contract

Register

updated but

not complete.

R0

.00

Consultants

do not have

SLA’s.

Not later than

28 Feb 2015

Contract

Register

should be up

to date and

SLA for

contracts be

compiled and

signed off.

Updated

Contract

Register.

Signed SLA for all

Contracts

awarded.

Ye

s

109 | P a g e

ASSET MANAGEMENT

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Fixed Asset

Register (FAR)

update.

5.5

.2.1

2

Produce GRAP

compliant

Fixed Asset

Register

% of GRAP

compliance

fixed assets

register

implemented

100%

GRAP

compliant FAR

Improve

expenditure

management

and controls

Monthly

reconciliations

and updating

of FAR with

additions.

Updating of

prior year

infrastructure

FAR.

Achieved

Achieved

R1 5

00 0

00

R 3

50 0

00

None None

Reviewed

monthly

recons and an

updated FAR

Ye

s

Safeguarding

and

maintenance

of assets

5.5

.2.1

3

Safeguarding

of Council

assets against

loss

% of assets

exposed to

risk

safeguarded.

100%

Insurance

contract

Improve

expenditure

management

and controls

Physical asset

verification of

Non-

infrastructure

done

quarterly.

Updating

Insurance

portfolio

monthly with

new

acquisition

Disposal of

redundant

and obsolete

assets.

Achieved

Achieved

Not achieved

R1 7

00 0

00

R7

22 7

64

None

Disposal listing

to be

submitted to

the Council to

sit in February

and necessary

write-off of

assets.

Verification

report.

Verification

rec report

Insurance

contract

Ye

s

Fleet

Management

5.5

.2.1

4

Monitoring and

safeguarding

of Council

Fleet

% of Council

vehicles

maintained.

100%

Updated Fleet

register

Optimise use

of municipal

assets

Monthly

updating of

Fleet Register.

Monthly

deviation

report on

monitoring of

the fleet.

Achieved

Achieved

R 1

50

0 0

00

R5

27 0

39

.49

None

Updated Fleet

Register.

Monthly

reports

Ye

s

110 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Inventory

Management

5.5

.2.1

5

Management

and

safeguarding

of the

Municipal

stores.

% of stock

managed.

100%

Effective and

efficient supply

of

consumables

Optimise use

of municipal

assets

Perform

quarterly stock

take.

Reconcile

stock take

results to GL.

Investigate

and report on

discrepancies.

Set re-order

levels.

Review and

reset re-order

levels.

Achieved

Not Achieved

Not Achieved

R 0

.00

None

The stores

module is still

not activated.

Satellite offices

have no

network,

installation of

the network

points has not

been

approved by

Cooperate

services.

The stores

module will be

activated and

transactions will

be captured

from head

office while the

networks are

still being

installed in the

satellite offices

Stock take

report

Ye

s

Management

of Long-term

Liabilities

5.5

.2.1

6

Effective

management

of long-term

liabilities.

% of long-term

Liabilities

managed

100%

Long-term

liability

management

Improve

expenditure

management

and controls

Pay loan

installment by

30 September.

Achieved

R1 9

00 0

00

R 1

832

562

Loan

statement

and Loan

Agreement

Ye

s

111 | P a g e

FINANCIAL SYSTEMS MANAGEMENT

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Implement

Financial

Management

System

5.5

.2.1

7

Implement

effective

financial

management

system.

Number of

Munsoft

modules

implemented

9

Functional

modules

Maximise the

economies of

scale and

value for

money

Activate

modules:

Budgeting,

Income,

expenditure,

procurement

and stores

modules.

Training of staff

on activated

modules.

4 Modules fully

Implemented.

Store Module

opening

balances

imported no

movement

Asset

Management

and Job

Costing to be

implemented

in Q3

Partially

Achieved R7

00

0

00

R6

80

000

No network link

at stores.

Assets module

awaiting import

from Munsoft

Costing Module

scheduled for

implementation

in Q3

Further training

delayed due to

AG being

onsite.

Approval of

network link

between main

office and

stores

System

reports on

activated

modules

Training

attendance

registers YES

Maintenance

of Financial

Management

System

5.5

.2.1

8

Maintain

effective and

accurate

financial

management

system

% of

parameters

and vote

structures

maintained

100%

Reduced

number of

errors

Maximise the

economies of

scale and

value for

money

Maintenance

of system

parameters

and Vote

creation in

terms of SCOA

Not Achieved

R0

.00

SCOA in pilot

phase at 4 sites

, rollout to other

sites expected

in February

2014

Advised to be

one of the first

22 sites for

rollout.

Munsoft

programmer

be contracted

for assistance

General

Ledger

Trial Balance

YES

% of access

control forms

approved

100%

Approved

Access control

forms for users

Maximise the

economies of

scale and

value for

money

Create users in

line with the

approved

access control

forms

All users

created in line

with access

control forms

except for

Revenue

Section R0

.00

Staff need

additional

access as they

acting in

safelight offices

Revise access

of staff acting

in posts

specifically at

satellite offices.

Access

control forms

YES

112 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Maintenance

of accurate

and effective

financial

Management

information

5.5

.2.1

9

Maintain

Adequate

Financial

Records

Number of

reports sent to

management

24 (

12xT

B &

12x G

L)

Timeously and

accurate

presentation

of reports

Maximise the

economies of

scale and

value for

money

Run Deviation

Reports and

clear error

batches

Run Interphase

between VIP

and Munsoft

Run and file

financial

information

(backups)

Ensure TB and

GL are in

balance

Deviation

reports Run

Interphase

between

Munsoft on VIP

done monthly

Daily backups

done and

disaster

recovery

backup done

offsite daily by

Munsoft.

TB and GL

Balancing

R0

.00

None None

Monthly

Reports

Interphase

file/and or

report

Backups from

Disaster

Recovery

YES

% of journals

filed and

authorized.

100%

Approved

journals with

valid

supporting

document

Maximise the

economies of

scale and

value for

money

Authorized

and Properly

filed journals

Authorised

and Properly

filed journals

Not achieved

R0

.00

Staff still getting

documents

together

Extract listing of

all journals and

follow-up with

Managers

Journals with

supporting

documents

YES

Annual

renewal of

license

5.5

.2.2

0

Coordinate

payment of

license fees

% of license

fees paid.

100%

Updated and

renewed

license fees.

Maximise the

economies of

scale and

value for

money

Co-ordinate

license fee

payment –

Munsoft and

Samras

Achieved

Samras License

payment not

made due to

overcharge of

user licenses.

R0

.00

Samras

claiming

payment for full

35 User Licenses

and are

disregarding

letter written by

MM to

terminate

services.

Referred to

Legal for

advice

Proof of

Payment

Letter of

Termination to

Samras.

YES

113 | P a g e

Ta

rge

t a

ch

ieve

d, 6

1

Ta

rge

t p

art

ially

ach

ievd

, 1

6

Ta

rge

t n

ot a

ch

ieve

d, 2

3

0

10

20

30

40

50

60

70

%

KPA No 5: Financial Vialbility & Financial Management

Target achieved Target partially achievd Target not achieved

114 | P a g e

OFFICE OF THE MUNICIPAL MANAGER

5.6.1. INTERNAL AUDIT

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Develop and

implementation

strategic

internal audit

plan.

To Develop

and implement

the Strategic

Internal Audit

Plan by 31 July

2014

No. of IA

Plan

developed

and

adopted by

Audit

Committee

01

Adopted

internal audit

plan

Increase

performance

and

efficiency

levels

Develop

Internal Audit

Plan and

adopted by

Audit

Committee (01)

Internal

Audit plan is

in place was

approved

by AC0:

Operational

Plan 2013-14.

Two Outer

years 2015-

16 & 2016-17

R 0

.00

R0

.00

NONE NONE

Minutes of

Audit

Committee

Adopted

Internal

Audit Plan

YES

Strategic Internal Audit Plan Implementation

Provide Internal

Audit services

through Risk-

Based Internal

Audit Plan

2014-15

% of Internal

Audits

assignment

completed

10

Implemented

Internal Audit

Plan

Increase

performance

and efficiency

levels

Implement

Internal Audit

Plan:

Co-ordination

of external

audit work

Recruitment

and Selection

reviews

The co-

ordination of

external

process is

done, 116 RFIs

were issued to

management

and 41

Communication

of Audit

Findings were

also issued to

management

R 0

.00

R 0

.00

Some

information

was still

outstanding,

especial

information

relating to RFI

100-111.

MM must

ensure that

all

outstanding

information

is provided

within the

requested

timeframe,

2014-15

Audit

Steering

Committee

meeting

minutes

RFI register

COAF

register

YES

115 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Implementation of Strategic Internal Audit Plan

Provide Internal

Audit services

through Risk-

Based Internal

Audit Plan

2014-15

% of Internal

Audits

assignment

completed

10

Implemented

Internal Audit

Plan

Increase

performance

and efficiency

levels

(01)Recruitment

and Selection

reviews

Recruitment

and Selection

reviews has

been

performed:

Planning phase

of the audit has

been finalized.

The execution

phase of the

assignment was

also finalized.

Audit Findings

were also

communicated

to the relevant

managers

R 0

.00

R 0

. 0

0

The

assignment

has not been

completed as

far the

timeframe is

concerned.

The delayed

was due to

non-

submission of

management

comments by

the Corporate

Services

Department.

The

Municipal

manager

should

enforce CS

department

to submitted

all the

outstanding

comments b

by 12

January

2015

YES

COAFs

Issued

Informal

Queries

issued

Co-sourced specialized Internal Audit Assignments

Provide Internal

Audit services

through Risk-

Based Internal

Audit Plan

2014-15

% of Internal

Audits

assignment

completed

04

Implemented

Internal Audit

Plan (Co-

sourced

Assignments)

Increase

performance

and efficiency

levels

Implementation

of Internal Audit

Plan (02 Co-

sourced

Assignments)

The following

assignments

were Co-

sourced and

reported to AC

committee:

AR report and

Annual

Financial

Statements

ICT Internal

Audit

R 5

00 0

00

.00

R 4

16 2

75

NONE NONE

Audit

Committee

minutes,

Internal

Audit

Reports

YES

Conduct Follow

up Reviews

Pag

e: 8

8 E

12

To Resolve All

AG’s queries

pertaining to

Internal Audit

% of AG’s

queries

resolved

100%

Follow up

report on

previous issues

raised by AG

Increase

performance

and efficiency

levels

Corrected

queries raised

by AG 25%

Ongoing

process

R0

.00

R0

.00

NONE NONE

Audit

Committee

Minutes,

Internal

Audit Report

YES

116 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Pag

e: 8

8 E

12

To achieve

clean audit on

previous years

queries

% of follow

ups IA

conducted

4

Monitor and

report on

implementation

of AG plan

Increase

performance

and efficiency

levels

Monitor and

report on

implementation

of AG plan

Ongoing

process

conducted

during our

management

meetings

R0

.00

R0

.00

NONE NONE

Attendance

Register

Agenda

Minutes

report

YES

Implementation

of Strategic

Internal Audit

Plan

To have a

comprehensive

compliance

register

No. of

Compliance

register

developed

01

Comprehensive

Compliance

register

Increase

performance

and efficiency

levels

Develop a

Compliance

Register (01)

Compliance t

register was

compiled,

would be use

Internal Audit

Compliance

exercises

R 1

60 0

00

.00

R 1

50 0

00

.00

NONE NONE

Final

Compliance

register

YES

Maintain

effective Audit

Committee

Pag

e: 8

8 E

12

To have a fully

functional

audit

committee

No. of audit

committee

meeting

held.

Annual

target:

06

Six audit

committee

meeting held

Increase

performance

and efficiency

levels

Two audit

committee

held

Audit

Committee to

be held on the

21st of July 2014

(Ordinary),

Special meeting

was held on 25

August 2014.

R 5

00 0

00

.00

R1

24

768.0

0

The ordinary

Audit

Committee

meeting did

not seat due

to quorum

challenge

A properly

constituted

Audit

Committee

be installed /

appointed

by January

2015.

Audit

Committee

Minutes,

Attendance

Register &

AC

Report

YES

117 | P a g e

5.6.2. LEGAL SERVICES

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Legal support

and

representation

5.6

2.1

To ensure

representation

in all legal

related matters

% of cases

against ANDM

handled and

managed

100%

Increased

turnaround

time to cases

against ANDM

Strengthen

Governance

and reduce

risk

-25% of cases

against ANDM

handled and

managed

-50% of cases

against ANDM

handled and

managed

100% ANDM

cases handled

and managed

R 5

00 0

00

R 1

18 3

74

-44

NONE NONE

Report on

Cases

handled

YES

To ensure legal

support in all

legal related

matters

% of Contracts

drafted,

analysed and

vetted

100%

Reduced

number of

litigations

against ANDM

Strengthen

Governance

and reduce

risk

-25% of

Contracts

drafted,

analysed and

vetted

-50% of

Contracts

drafted,

analysed and

vetted

O% Contracts

drafted,

analysed and

vetted

R0

.00

No contracts

were

submitted

from user

departments

to be

analysed

Develop a

scheduled for

departments

to submit the

information

NONE

NO

Number of

compliance

Circulars

Developed

12

Legislatively

compliant

Municipality

Strengthen

Governance

and reduce

risk

-3

compliance

Circulars

Drafted and

submitted to

MM

-3

compliance

Circulars

Drafted and

submitted to

MM

79 Compliance

Circulars

submitted

R0

.00

NONE NONE Compliance

Register

NO

118 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Review/

development

of bylaws

5.6

.2.2

to ensure legal

compliant

bylaws

Number of

reviewed/bylaws

6

Adopted

bylaws which

are legally

compliant

Strengthen

Governance

and reduce

risk

-Drafting of

the Bylaws

-Public

participation

and

consultation

with external

stakeholders

By-law on

Powers,

Privileges and

Immunities for

the Municipal

Councillors

drafted

R0

.00

NONE NONE

Bylaws &

Report on

consultation

with external

stakeholder

YES

Analysis of

Policies

submitted for

vetting

Pa

ge

: 8

1 A

12

5.6

.2.3

To ensure

legally

compliant

policies of

ANDM

% of ANDM

Policies analysed

Legal

compliance

within 5 days

from date of

receipt

100%

Legislatively

compliant

Policies

Strengthen

Governance

and reduce

risk

100% of

received

Policies

Analysed

100% of

received

Policies

Analysed

0% Policies

analysed

R0

.00

Non submitted

Reminder to

Departments

to accordingly

submit.

NONE

NO

District Legal

Services forum

5.6

.2.4

To provide

coordinated

legal support

and

representation

to LM’s

Fully Functionally

District Legal

Services Forum

1

Legally

compliant

Municipalities

within ANDM

Strengthen

Governance

and reduce

risk

-Develop

Terms of

reference

-Consultation

with Local

Municipalities

-Terms of

Reference

developed

-Consultation

with Local

Municipalities

conducted R0

.00

NONE NONE TORs &

Reports

YES

119 | P a g e

5.6.3 IDP & OPMS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

IDP Review

Pa

ge

:89 F

13

5.6

.3.1

Develop and

implement a

credible IDP

Number of

LMs consulted

on District IDP

development

4

4 LMs

consulted on

District IDP

development

Improve

Municipal

planning and

spatial

development

-Development

of 1IDP Process

Plan and

facilitate

adoption

process by the

Council

Conduct IDP

training for

Councilors and

Officials

-Conduct 1

ANDM

Situational

Analysis/

Research

IDP Process Plan

adopted in

August

Training for

Councillors and

Officia;ls was not

conducted in the

first quarter

R4

00

000

Did not find

suitable service

provider to

conduct the

training

Training for

Councillors and

Officials to be

conducted on

the third quarter

-Council

Resolution

Ye

s

5.6

.3.2

Develop and

implement a

credible IDP

Number of

meetings held

4

IDP developed

with

stakeholder

engagement

Improve

Municipal

planning and

spatial

development

-Conduct 1

Meeting (Rep

& Steering

Committees)

Transfer of IDP

support funds

to 4 LMs

-Conduct 1

Meeting (Rep

& Steering

Committees)

-IDP Rep Forum

conducted

- Transfer of IDP

funding to 4 LMs

R2

10

000

R6

17

000

None None

Attendance

Register & Proof

of payment

Ye

s

120 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

5.6

.3.3

Develop and

implement a

credible IDP

Number of

IDPs adopted

by 31 May

1

1 adopted IDP

document by

the Council

Improve

Municipal

planning and

spatial

development

ANDM

Strategy

Formulation

and budget

prioritization

Target to be

done on the

fourth quarter

R1

00 0

00

None None None

No

Organizational

Performance

Management

Systems

(OPMS)

Pg

: 1

20

5.6

.3.4

To monitor and

evaluate

organisational

performance

No of PMS

trainings

conducted

Reviewed

institutional

annual

performance

information

2

Well informed

and equipped

personnel on

PMS

Up to date

annual

performance

information

Increase

performance

and efficiency

levels

-PMS Training

for Councillors

and Officials

-Review &

report

quarterly

performance

information

Review &

Report mid-

term

performance

information

PMS training not

conducted

Quarterly Reports

reviews not

conducted on

the first quarter

R3

00

000

Did not find

suitable service

provider to

conduct the

training

PMS training &

Reviewal of the

first quarterly

reports to be

conducted on

the second

quarter

Attendance

Registers

No

121 | P a g e

5.6.4 IGR & STAKEHOLDER ENGAGEMENT

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

IGR and

Stakeholders

management

Pa

ge

: 8

8 E

11

5.6

.4.1

To promote

effective good

governance

IGR

framework

adopted

30 A

ug

ust

One IGR

framework

adopted

Strengthen

Intergovernmental

Relations

-One terms of

reference

developed

-One draft IGR

frame work

developed

Terms of

reference

developed

R0

.00

NONE NONE

TORs & Draft

IGR

Framework

YES

IGR and

Stakeholders

management

Pa

ge

: 8

8 E

11

5.6

.4.2

To promote

effective good

governance

Four of IGR

meetings

held.

Annual target:

4

4 Four IGR

meetings

convened

Strengthen

Intergovernmental

Relations

-One IGR

meeting

-One IGR

meeting

3 IGR Meetings

R0

.00

NONE NONE

Invite,

Agenda,

Reports and

attendance

registers

YES

IGR and

Stakeholders

management

Pa

ge

: 8

8 E

11

5.6

.4.3

To promote

effective good

governance

Four of

meetings held

with

stakeholders

4

Four

stakeholders

meeting

convened

Strengthen

Intergovernmental

Relations

-One meeting

convened

with

stakeholders

-One meeting

convened

with

stakeholders

3 meeting

convened with

stakeholders

R0

.00

NONE NONE

Reports and

attendance

registers

YEA

Municipal

cooperative

agreements

(MIR &

Protocol)

Pa

ge

: 8

8 E

13

5.6

.4.4

To promote

effective good

governance

Number of

bilateral or

multilateral

meeting held

locally or

international

4

4 Bilateral or

multilateral

meeting held

Strengthen

Intergovernmental

Relations

-1 Bilateral or

multilateral

meeting held

-1 Bilateral or

multilateral

meeting held

4 Bilateral or

multilateral

meeting held

R3

00

000

R 4

50

00

0.0

0

Visited Lusaka

in Zambia

which is far

NONE

Reports,

Attendance

registers and

Signed MOU

YES

122 | P a g e

5.6.5 SPECIAL PROGRAMMES UNIT

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Older Person’s

Care and

Support

Pa

ge

: 8

5 B

36

5.6

.5.1

To coordinate

and facilitate

the integration

and

mainstreaming

of Older

Persons

programmes to

keep societal

norms and

values and to

maintain their

respect and

dignity

14 Older

Persons

Programmes

supported and

coordinated

14

14 Older

Persons

programmes

coordinated

Promote

Public

participation

and Good

Meaningful

Governance

6 Older person’s

programmes:

- 2 Older

person’s

community

dialogues

On HIV and AIDS

-Older Persons

Forum meeting

-Golden games

-Older person’s

Commemoration

day

-Older Persons

Forum meeting

6 Older Persons

programmes:

-2 Older Persons

community

dialogues on HIV

and AIDS

conducted in

Mzimvubu and

Mbizana

-Golden Games

conducted

-Older Persons

Commemoration

day conducted

-Older Persons

Forum meeting

held

R3

00

000.0

0

R1

41

64

2.0

0

None None

Reports and

attendance

register

Y

es

123 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Coordination of

District

Children’s

development

programmes,

care and

support

5.6

.5.2

To facilitate the

creation of an

environment

that will be

conducive for

growth and

development

of children by

coordinating

government

departments

and civil

society with

the district

11 Children’s

programmes

coordinated

and supported

11 11 children

programmes

coordinated

and supported

Promote Public

participation

and Good

Meaningful

Governance

6 Children’s

programmes:

-Early

parenthood

awareness

-2 Education on

HIV and AIDS

awareness

-Children’s

advisory council

meeting

-Parent child

debate

(Imbawula

dialogues)

-Children’s

advisory council

meeting

6 Children’s

programme:

-2 Education on

HIV and AIDS

awareness

campaign

conducted in

Ntabankulu

Bakuba JSS ward

13 and Matatiele

Manguzela JSS

ward

- Children’s

dialogue

conducted in

Mbizana LM

ward

- Parent child

debate

conducted in

Mbizana ward

-2 Children’s

Advisory council

sat

R25

0 0

00.0

0

R

109

860

.00

None None

Report and

attendance

register

Y

es

124 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

District Gender

Programmes

Coordination

care and

support

5.6

.5.3

To coordinate

response to

gender

inequalities

through

empowerment,

mainstreaming,

awareness and

consultation of

men and

women

21 Gender

programmes

coordinated

and supported 2

1

21 Gender

programmes

coordinated

and supported

Promote Public

participation

and Good

Meaningful

Governance

10 Gender

programmes:

-Training of

Young women’s

network

-National

women’s month

-Men’s Forum

meeting

-Women’s forum

meeting

-Young women’s

network meeting

-16 days of

activism

-Where are

father?

campaign

-Young women’s

network

-Men forum

meeting

-Women’s forum

meeting

10 Gender

programmes:

-Young women’s

network trained

-National

women’s month

commemorated

-2 Men’s Forum

meeting sat

-2 Women’s

Forum meeting

sat

-2 Young

women’s

network meeting

sat

-16 days of

Activism

commemorated

in Humansdorp

provincially and

Matatiele LM in

the District

- Where are

father?

campaign

conducted

R

300 0

00.0

0

R1

82

80

7.0

0

None None

Reports and

attendance

register

Ye

s

125 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

District Disability

programmes,

Care Support

and

Implementation

5.6

.5.4

To create an

environment

that is free of

barriers ,

prejudice and

stereotypes in-

order to

maximize

access of

people with

disabilities to

basic services

13 Disability

programmes

coordinated

and supported

1

3

13 Disability

programmes

coordinated

and supported

Promote Public

participation

and Good

Meaningful

Governance

6 Disability

programmes:

Disability forum

review and

workshop

- Disability

awareness

campaign

-Disability forum

meeting

-Awareness

campaign in

special schools

-International

day for disabled

people

-Disability forum

meeting

6 Disability

programmes:

-Disability Forum

and workshop

conducted

-Disability

awareness

campaign

conducted in

Mzimvubu LM

Mpoza A/A

-Awareness

campaign in

Special Schools

conducted

-International

Day for disabled

people

conducted

-2 Disability

Forum meetings

conducted

R

300 0

00

.00

R1

58

79

0.7

2

None None

Report and

attendance

register

Ye

s

126 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Youth

Development

programmes

and

implementation

5.6

.5.5

To identify skills

, coordinate

youth

empowerment

for economic

growth and

development

expand,

encourage

youth through

training and

education in

collaboration

with other

stakeholders

15 Youth

development

programmes

coordinated

and

implemented

15

15 Youth

development

programmes

coordinated

and supported

Promote Public

participation

and Good

Meaningful

Governance

8 Youth

programmes:

-Young women’s

network

dialogue

-carrier outreach

-1 Alcohol and

substance abuse

awareness

campaign

-District Youth

council meeting

-Examination

road shows

-District Carrier

guidance

seminar

Intergenerational

session dialogue

-Youth council

meeting

8 Youth

programmes:

-Young Women’s

dialogue

conducted

-1Alcohol and

substance abuse

awareness

campaign

conducted in

Ntabankulu LM

-Examination

roadshows

conducted in

-District carrier

guidance

seminar

conducted

Intergenerational

session dialogue

conducted in

Mzimvubu LM

Colana village

-2 District Youth

Council

Meetings not sat

R

150 0

00

.00

R1

24

64

7.3

0

None

availability

of Youth

council

structure

members

Reveiwal of

the

structure in

the 4th

quarter

Reports and

attendance

register

Y

es

127 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

HIV and AIDS

Awareness

Programmes

5.6

.5.6

To sensitize

communities

about HIV and

AIDS epidemic

and its impact

in the socio

economic

development

of the

individual,

families and

community at

large

9 HIV and AIDS

awareness

campaigns

conducted

9

9 HIV and AIDS

awareness

programmes

conducted

Promote Public

participation

and Good

Meaningful

Governance

4 HIV and AIDS

awareness

programmes:

-WIPAA training

workshop

- WIPPA imbizo

-2 HIV and AIDS

awareness

campaign

-World AIDS day

5 HIV and AIDS

awareness

programmes

conducted:

-WIPPA training

workshop

conducted

-WIPPA imbizo

conducted

-HIV and AIDS

awareness

campaign

conducted

-World AIDS day

commemorated

in Mount Ayliff

Taxi rank and

Ntabankulu

R

200 0

00.0

0

R4

39

93

1.6

8

None None Report and

register

Ye

s

128 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

HIV and AIDS

Coordination

Care and

Support

programmes

5.6

.5.7

To support

functioning of

all HIV and

AIDS council

structures

through

coordination of

programmes

11 HIV and

AIDS awareness

campaigns

conducted

1

1

11 HIV and

AIDS care and

support

programmes

conducted

Promote Public

participation

and Good

Meaningful

Governance

6 HIV and AIDS

Care s and

support

programmes:

-CBO’s and

OVC’s data

collection

- DAC

consultative

session

-2 DAC meeting

-Training 8 CBO’s

-District summit

for PLWH/A

6 HIV and AIDS

Care and

Support

programmes

conducted:

-CBO’s and

OVC’s data

collected

-DAC

consultative

session

conducted

-Training of 8

CBO’s

conducted

-District summit

for PLWH/A

conducted

-2 DAC meetings

sat

R

200 0

00

.00

R2

73

72

6.1

8

None None Report and

register

Ye

s

129 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance for

Quarter 1 & 2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

SPU

Mainstreaming

Develop and

Implement SPU

strategy and

SPU Policies

06 SPU Policies

reviewed and

adopted, and

01SPU strategy

and

Implementation

plan adopted 7

06 SPU Policies

reviewed,

developed and

adopted, and

01 SPU strategy

developed and

implementation

plan

Promote Public

participation

and Good

Meaningful

Governance

-Review and

develop 06 SPU

policies

-Develop SPU

strategy

-Terms of

reference signed

- Facilitate

advertisement of

the project

-Facilitate

procurement

-Organize

stakeholders

policy workshop

R

50

0 0

00.0

0

Nil

None None

-copy of

Signed terms

of references

-Copy of

advert

-Copy of

appointment

letter

-Register for

stakeholder

policy

workshop

Ye

s

130 | P a g e

5.6.6 COMMUNICATIONS

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Audio visuals

and Equipment

Pa

ge

: 8

8 E

13

5.6

.6.1

To develop and

implement

ANDM

communication

strategy

08

communication

equipment

procured.

8

08 devices

procured

annually

Promote

Public

Participation

and Good

Meaningful

Governance

4 x Plasma

Screens with

stands and

cables

procured

2x Plasma

Screens (

CCTV) with

information

portal

With one year

renewable

DSTV

Subscription

procured

Achieved

4 Plasma Sreens with Stand

Not achieved

R26

0 0

00

R 7

2 18

2.0

0

NONE

Terms of reference developed, advertised, evaluated and went on re-advert

NONE

Facilitate re-advert and appointment of service provider

Signed terms of reference, delivery report

Signed terms of reference, tender advert.

Ye

s

Newsletter and

leaflets

Pa

ge

: 8

8 E

13

5.6

.6.2

To develop and

implement

ANDM

communication

strategy

04 newsletters

produced and

distributed.

12 x leaflets

produced

12

4 4 x Newsletters

Produced

annually

12 x leaflets

produced

Annually

Promote

Public

Participation

and Good

Meaningful

Governance

01 x newsletter

produced

03 x leaflets

produced

01 x newsletter

produced

03 x leaflets

produced

02x newsletter produced

06x leaflet produced

R25

0 0

00

R 1

08

80

0.0

0 NONE NONE

Copy of printed newsletter & leaflets

Ye

s

Translation

Pa

ge

: 8

8 E

13

5.6

.6.3

To develop and

implement

ANDM

communication

strategy

4 newsletters

translated into

Xhosa and

Sotho12

leaflets to be

translated

12

4

4 x newsletters

translated into

Xhosa and

Sotho

12 leaflet to be

translated

annually

Promote

Public

Participation

and Good

Meaningful

Governance

1 x newsletters

translated

03 x leaflet

translated

1 x newsletters

translated

03 x leaflet

translated

02x newsletter produced

06x leaflet produced

R50

00

0

R 8

60

0.0

0

NONE NONE Copy of translated newsletter

Ye

s

131 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Website,

Intranet and

social media Net

works

Pa

ge

: 8

8 E

13

5.6

.6.4

To develop and

implement

ANDM

communication

strategy

80 new items

posted on the

website,

intranet and

social media

networks

annually .

Annual target:

8

0

80 x Website,

intranet and

social network

media updated

annually

Promote

Public

Participation

and Good

Meaningful

Governance

-20 x new items

posted and

updated

-20 x new items

posted and

updated

64 x new items posted and updated R

0.0

0

NONE NONE

Updated facebook, intranet & website

Ye

s

Branding and

Marketing

Pa

ge

: 8

8 E

13

5.6

.6.5

To have well

branded and

marketed

municipality

Communicators

Award

40 products

procured to

brand and

market

municipal

programmes

One annual

communicators

Award

40

40 activities

branded and

marketed

One Annual

Communicators

Award

Promote

Public

Participation

and Good

Meaningful

Governance

10 products

procured to

brand and

market

municipal

programmes

10 products

procured to

brand and

market

municipal

programmes

One Annual

Communicators

Award

Ceremony

27 products procured to brand and market municipal programmes

01 Annual Communicators Awards held

R8

50 0

00

R 1

99

353.

74

NONE NONE

Invoices Attendance register

Ye

s

Road Signage

Pa

ge

: 8

8 E

13

5.6

.6.6

To have clear

branded district

signage

10 signage

activities done

10

10 signage

activities done

Promote

Public

Participation

and Good

Meaningful

Governance

-2 signage

activities done

-3 signage

activities done

05 Signage activities done

R15

0 0

00

R 5

40

00

.00

NONE NONE Sample of signage & Invoices

Ye

s

132 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Publicity Costs

Pa

ge

: 8

8 E

13

5.6

.6.7

To have well

informed

communities

about

government

programmes

40 municipal

programmes

publicized

04 Panel

Discussion

conducted

annually

40

40 municipal

programmes

publicized

04 Panel

Discussion

conducted

annually

04 Media

Engagement

Held Annually

Promote

Public

Participation

and Good

Meaningful

Governance

10 publicity

activities

conducted

quarterly

One panel

discussion

conducted

quarterly

02 Media

Engagement

Held Annually

59 Publicity activities conducted

02 Pannel Discussion Conducted

02 Media Engagement held R

60

0 0

00

R 1

16 8

96

9.8

0

NONE

NONE

Audio clips, cuttings and photos

Ye

s

Memorial

Lecture

Pa

ge

: 8

8 E

13

5.6

.6.8

To celebrate

legacy of the

district

2 memorial

lectures

conducted 1

02 memorial

lectures

conducted

Promote

Public

Participation

and Good

Meaningful

Governance

01 memorial

lecture

conducted

01 memorial lecture

R20

0 0

00

NONE NONE Attendance register & photos

Ye

s

Community

Outreaches

5.6

.6.9

To take

government

programmes to

communities

12 community

outreaches

conducted

annually

12

12 community

outreaches

conducted

quarterly

Promote

Public

Participation

and Good

Meaningful

Governance

-03 community

outreach

conducted

quarterly

-03 community

outreach

conducted

quarterly

18 Community Outreach conducted

15 Community Outreach

R20

0 0

00

R24

540

5.50

There were more activities contacted & project to be visited

NONE

Attendance register & photos

Ye

s

133 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Communications

For a

5.6

.6.1

0

To co-ordinate

integrated

communication

programmes

04 Quarterly

sittings of

District

Communicators

Forum sittings

04 sittings of

DCF Core Team

04

04 sittings of

district

communicators

forum

04 sittings of

district

communicators

Core Team

forum

Promote

Public

Participation

and Good

Meaningful

Governance

01 sitting of

district

communicators

forum

01 sitting of

district

communicators

Core forum

01 sitting of

district

communicators

forum

01 sitting of

district

communicators

Core Team

forum

02of district communicators forum held

02 sitting of district communicators Core forum held

R0

.00

R 3

90

0.0

0

NONE

NONE

Attendance register & reports of the meeting

Ye

s

134 | P a g e

5.6.8 OFFICE OF THE SPEAKER

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Community

Structures for

Consultation

Pa

ge

: 8

8 E

14

5.6

.8.1

To develop a

district wide

public

participation

policy

One Public

participation

policy

developed

01

One public

participation

policy

developed

Promote Public

Participation

and Good

Meaningful

Governance

Facilitate

development

of Public

Participation

Policy

Terms of

Reference

have been

developed

Draft Public

Participation

Policy

developed R0

.00

NONE NONE

TORS

DRAFT Public Participation Policy

YE

S

Community

Structures for

Consultation

Pa

ge

: 8

8 E

16

5.6

.8.2

Number of

Speakers

Forum

meetings held

04

Four meetings

held

Promote Public

Participation

and Good

Meaningful

Governance

-02 forum

meeting

convened

02 Speakers

Forum

meetings

convened

R0

.00

NONE NONE

Invitations, Agenda and Attendance register

YE

S

Open Council

Day

5.6

.8.3

To provide

direct

engagement

with

communities

about

government

programme of

action

One Open

Council Day

held annually

01

One Open

Council Day

held annually

Promote Public

Participation

and Good

Meaningful

Governance

None

R0

.00

This project is scheduled for the 4th Quarter

NONE NONE

NO

135 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Taking District

Council to the

people

oversight

programme

5.6

.8.4

To conduct

oversight and

monitoring of

government

Programme of

Action

Four Oversight

and Service

Delivery

Monitoring

visits of

government

programmes

conducted

04

Four Oversight

and Service

Delivery

Monitoring

visits held

annually

Promote Public

Participation

and Good

Meaningful

Governance

01 Oversight

and

Monitoring visit

in Ntabankulu

Local

Municipality

01 Oversight

and

Monitoring visit

in in Mbizana

Local

Municipality

A consolidated

programme

has been

drafted

R12

5 0

00

This project could not be conducted due to the delay in the implementation of the Mayoral/EXCO outreach

The

programme will

be

implemented

in the 3 Quarter

Concept Document and the Draft Programme

YE

S

Round table

discussion with

structured Civil

Society

Formations

and NGOs

5.6

.8.5

For

dissemination

of information

on

Government

Programme of

Action

Four

community

structures

engagement

held

4

Four

community

structures

engagement

held

Promote Public

Participation

and Good

Meaningful

Governance

-01 Round

Table

discussion with

Civil Society

Formation

-01 Round

Table with

Non-

Governmental

Organisations

03 Round table

discussions held

R50

00

0.0

0

R0

.00

NONE NONE Attendance register

YE

S

Municipal

public

accounts

committee

Pa

ge

: 8

8 E

12

5.6

.8.6

To provide

oversight role

on Municipal

programmes

Number of

MPAC

meetings held

04

Four MPAC

meetings

convened

Promote Public

Participation

and Good

Meaningful

Governance

- One MPAC

meeting

convened

- One MPAC

meeting

convened

- three MPAC

meetings

convened

R0

.00

NONE NONE

Notice, Agenda, Attendance Register and Report

YE

S

136 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Council and

Committee

Sittings

Pa

ge

: 8

8 E

16

5.6

.8.7

To conduct

quarterly

council and

Committee

sittings

Four Council

and

Committee

sittings held

04

4 quarterly

Council and

Committee

sittings held

Promote Public

Participation

and Good

Meaningful

Governance

-One council

and

Committee

meeting

-One council

and

committee

meeting

08 Council

meetings held

03 Ordinary

and 05 Special

R1

00

0

NONE NONE

Notice, Agenda, Attendance Register, Resolution Register & Minutes

YE

S

Whippery

meetings

Pa

ge

: 8

8 E

16

5.6

.8.8

To conduct

Whippery and

Constituency

Work meetings

for effective

functioning of

the council

Four Whippery

meetings

held.

04

Four Whippery

meetings held

Promote Public

Participation

and Good

Meaningful

Governance

-One Whippery

meeting

convened

-One Whippery

meeting

convened

One Whippery

meeting

convened

R57

00

0

NONE NONE

Invite, Agenda, Attendance Register & Minutes

YE

S

Whippery

meetings

Pa

ge

: 8

8 E

16

5.6

.8.9

To conduct

Whippery and

Constituency

Work meetings

for effective

functioning of

the council

Number of

Constituency

Work meeting

held.

04

Four

Constituency

Work meeting

convened

Promote Public

Participation

and Good

Meaningful

Governance

-One

Constituency

Work meeting

convened at

Matatiele

Local

Municipality

-One

Constituency

Work meeting

convened at

Umzimvubu

Local

Municipality

-03

Constituency

Work meeting

convened at

Ntabankulu

Local

Municipality &

Matatiele Local

Municipality

R0

.00

NONE NONE REPORTS

YE

S

137 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Council

caucus

Pa

ge

: 8

8 E

16

5.6

.8.1

0

To prepare for

council

meetings

Four Council

Caucus

meetings held

04

Four Council

Caucus

meetings

convened

Promote Public

Participation

and Good

Meaningful

Governance

-01 caucus

meeting

convened

-01 caucus

meeting

convened

08 Caucus

meetings

convened

R0

.00

NONE NONE

YE

S

Council Study

Groups and

workshops

Pa

ge

: 8

1 A

13

5.6

.8.1

1

To capacitate

and refresher

programmes

for Councillors

on Municipal

processes

Four Council

Study Groups

and

workshops

04

Four study

groups and

workshop

conducted

Promote Public

Participation

and Good

Meaningful

Governance

One council

study group

and workshop

conducted

-One council

study group

and workshop

conducted

One council

study group

and workshop

conducted

R0

.00

Only one study group was conducted during this period to be used during the municipal planning period.

The other has been rescheduled to take place during the 4th Quarter

Invite, programme & Attendance Register

YE

S

138 | P a g e

5.6.9 OFFICE OF THE MUNICIPAL MANAGER

IDP Project ID

P L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Municipal

Planning

Calendar

5.6

.8.1

To ensure that

municipal

programmes

are integrated

and well-

coordinated

1 x Municipal

Planning

calendar

developed

1

1 x Municipal

Planning

calendar

developed

Strengthen

Governanc

e and

reduce risk

1 x Municipal

Planning

Calendar

developed

and adopted

by Council

1 Municipal

Planning

Calendar

developed

and adopted

by Council on

the 31st May

2014

R0

.00

R0

.00

NONE NONE

20145/15

Municipal

Planning

Calendar &

Council

Resolution

YES

4

4 x Sessions to

Monitor the

implementatio

n of the

Municipal

Calendar

Strengthen

Governance

and reduce

risk

1 x Session to

monitor the

implementatio

n of the

Municipal

Calendar

4 Sessions held

to monitor

progress on

Implementatio

n of the

2014/15

Municipal

Planning

Calendar

R0

.00

R0

.00

NONE NONE

Invitation

Letter

Attendance

Register

Minutes

YES

Budget

preparation

and

management

5.6

.8.2

To ensure

implementatio

n and

management

of the

departmental

Budget

Annual

Departmental

Procurement

Plan

developed

and

submitted

Mid-term

Adjustment

Budget

developed

and

submitted

1

1 x

Procurement

Plan submitted

Strengthen

Governance

and reduce

risk

1 x

Procurement

Plan submitted

for the 2014/15

financial year

1 Procurement

Plan submitted

to BTO for the

2014/15

financial year

R0

.00

R0

.00

NONE NONE

Departmenta

l

Procurement

Plan

YES

139 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

1

1 x Mid-term

Adjustment

Budget

submitted

Strengthen

Governance

and reduce

risk

-1 x Mid-term

Adjustment

Budget

1 Early

Adjustment

Budget session

held to

accommodate

for Rollovers for

the previous FY

and Office

Space

Preparations

for the Mid-

term

Adjustment

Budget

scheduled for

the 3rd quarter.

R0

.00

R0

.00

NONE NONE

Invitation

Letter

Attendance

Register and

Minutes

YES

4

4 x Sessions to

monitor

implementatio

n of the

Procurement

Plan

Strengthen

Governance

and reduce

risk

1 x Session to

monitor of the

implementatio

n of the

Procurement

Plan

4 sessions held

to monitor the

implementatio

n of the

2014/15

Procurement

Plan

R0

.00

R0

.00

NONE NONE

Invitation

Letter

Attendance

Register,

Report and

Minutes

YES

140 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Development

and

Implementatio

n of the SDBIP

5.6

.8.3

To develop a

clear

implementatio

n plan for the

department

24 SDBIPs

Developed for

the year

24

24 SDBIP

reports

developed

and submitted

Strengthen

Governance

and reduce

risk

6 x SDBIP

reports

developed

and submitted

by all Units

6 SDBIP reports

submitted to

the Planning

Unit for all 6

functional Units

within the

Office of the

Municipal

Manager

R0

.00

R0

.00

Late

submission of

reports by

units which

leads to

sometimes

late

submission

and

compromise

to the

quality of the

reports

Ensure that

departmental

monthly

meetings sit for

the presentation

of these reports

Consolidated

report

YES

Executive

Management

Meetings

5.6

.8.4

To monitor

progress in the

implementatio

n of the

Municipal

Programme of

Action

24 Executive

Management

meetings held

annually

24

24 Executive

Management

meetings held

annually

Strengthen

Governance

and reduce

risk

-6 x EMM held

quarterly

8 Executive

Management

meetings held

R0

.00

R0

.00

NONE NONE

Invitations,

Agenda,

Attendance

Register and

Minutes

YES

Extended

Management

Meetings

5.6

.8.5

To report on

progress made

in

implementing

the Municipal

Programme of

Action

12 Extended

Management

meetings held

annually

12

12 Extended

Management

meetings held

Strengthen

Governance

and reduce

risk

-3 Extended

Management

meetings held

3 Extended

Management

meetings held

R0

.00

R0

.00

NONE NONE

Invitations,

Agenda,

Attendance

Register and

Minutes

YES

-3 Extended

Management

meetings held

2 Extended

Management

meetings held

R0

.00

R0

.00

1 meeting

for

December

was not

held. This

was due to

other

competing

municipal

business.

The report

December will

be catered for

during the Mid-

term Strat Plan

Invitations,

Agenda,

Attendance

Register and

Minutes

YES

141 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Section 80

Committees -

Standing

5.6

.8.6

To review

progress on

implementatio

n of the

Council

policies and

submit reports

to the Mayoral

Committee

72 Standing

Committees

meetings to

held annually

72

72 Standing

Committees

meetings held

annually

Strengthen

Governance

and reduce

risk

-36 Standing

Committee

meetings held

19 Standing

Committee

meetings held.

R0

.00

The sittings of

Section 80

committees

were

reviewed

and that

sitting were

reduced to

quarterly

This will be

accommodate

d during the

reviewal of the

2014/15 SDBIP

Notice,

Agenda,

Attendance

Register and

Minutes

YES

Section 80

Committees -

Mayoral

5.6

.8.7

To assess the

management

of the

municipality’s

administration

in accordance

with the

Council

policies

12 Mayoral

Committee

meetings held 1

2

12 Mayoral

Committee

meetings

Strengthen

Governance

and reduce

risk

-6 Mayoral

Committee

meetings held

9 Mayoral

Committee

meetings held.

5 Special and 4

Ordinary

R0

.00

The sitting of

Mayoral

Committee

meetings are

not aligned

to the dates

as outlined in

the adopted

Municipal

Planning

Calendar

A plan to be

devised to

ensure that

these meetings

sit in

accordance

with the

Adopted MPC

Notice,

Agenda,

Minutes and

Reports

YES

Strategic Think

Tank

5.6

.8.8

A multi-

disciplinary

team to

advance

strategic

development

to accelerated

service delivery

in the entire

district

4 Think Tank

sittings held

annually

4

4 Think Tank

sittings held

Promote Public

participation

and Good

Meaningful

Governance

-2 x Think Tank

sitting quarterly

Terms of

Reference for

the Strategic

Think Tank

Concept were

developed.

R0

.00

This

objective

has been

postponed

to be

implemente

d in the next

financial

year, this is

to allow for

the concept

to go

through all

the Council

Structures

This year we will

focus on the

finalization of

the terms of

reference as

well as the

development of

the Strategy

that will guide

the Think Tank

strategic

approach.

Terms of

Reference

and Draft

Think Tank

Strategy

YES

142 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

SDBIP

Monitoring and

Evaluation for

Management

5.6

.8.9

To monitor the

implementatio

n of the

municipal

SDBIP and put

strategies in

place for any

gaps identified

2 SDBIP

Monitoring

and

Evaluation

sessions for

managers

held annually

2

2 SDBIP

Monitoring and

Evaluation

sessions for

managers held

in a year

Strengthen

Governance

and reduce

risk

None

Preparations

were done for

the 1st SDBIP

M&E session

scheduled for

January 2015

were done.

Preparations

for the

Learning visit to

the Nelson

Mandela Bay

Metro were

done. The visit

is scheduled for

February 2015

R0

.00

NONE NONE

Concept

Document,

Invitations to

the session,

Draft

Programme,

SDBIP

template

YES

SDBIP

Monitoring and

Evaluation for

the Council

5.6

.8.1

0

To evaluate

progress on the

implementatio

n of the

municipal

SDBIP and put

strategies in

place for any

gaps identified

2 SDBIP

Monitoring

and

Evaluation

session for the

Council held

annually

2

2 SDBIP

Monitoring and

Evaluation

session for the

Council held

annually

Strengthen

Governance

and reduce

risk

None

The first SDBIP

M&E session for

the Council is

scheduled for

the 3rd Quarter.

Although

preparations

started in the

2nd quarter.

R0

.00

NONE NONE Concept

Document

YES

Mayoral/ EXCO

Outreaches

5.6

.8.1

1

To monitor

progress on the

implementatio

n of 2014/15

Programmes

and projects

4

Mayoral/EXC

O outreaches

for all four

local

municipalities

within the

district

4

4 Mayoral/

EXCO

outreaches

held annually

Promote Public

participation

and Good

Meaningful

Governance

2

Mayoral/EXCO

outreaches

held

2 Mayoral/

EXCO

outreaches

conducted in

Matatiele and

Mbizana local

municipalities

R0

.00

NONE NONE

Concept

Document,

Programme,

Attendance

Register &

Reports

YES

143 | P a g e

IDP Project

IDP L

ink

SD

BIP

No

.

Measurable

Objective KPI

An

nu

al Ta

rge

t

Output IDP Objective Targets for

Quarter 1 & 2

Actual

Performance

for Quarter 1 &

2

Bu

dg

et

for

Q1

&2

Ac

tua

l

Ex

pe

nd

itu

re

Reason For

Variance

Means

Intervention Poe

PO

E Y

es

/No

Strategic

Partnerships &

Special

Projects

To lead the

implementatio

n of Municipal

Manager

projects

2 Business

Plans

developed for

the Main

Building,

Satellite

Offices and

Water

Treatments

Works

4

3 Business Plans

developed

and Retrofitting

in the Main

Building

Promote Public

participation

and Good

Meaningful

Governance

3 Business Plans

to be

developed

and submitted

to DoE

To start

Retrofitting in

the Main

Building

3 Business Plans

for the Main

Building,

Satellite Offices

and WTWs

developed

and submitted

to DoE

Retrofitting in

the Main

Building

commenced

R4

m

R2

m

NONE NONE

Business

Plans,

Monthly

Reports,

Delivery

Notes

YES

144 | P a g e

Ta

rge

t a

ch

ieve

d, 9

1

Ta

rge

t p

art

ially

ach

ievd

, 1

Ta

rge

t n

ot a

ch

ieve

d, 8

0

10

20

30

40

50

60

70

80

90

100

%

KPA No 6: Good Governance & Public Participation

Target achieved Target partially achievd Target not achieved

145 | P a g e

FINANCIALS

REVENUE

NEW VOTE ITEM NANE ORIGINAL

BUDGET

ADJUSTED

BUDGET

PRO-RATA

BUDGET

ACTUAL RECIEPTS

DEC. (M06)

FULL YEAR

FORECAST

INCREASE/

(SHORTFALL)

%

VARIANCE

14000 801 INTEREST ON INVESTMENTS -14 675 718 -14 675 718 -7 337 859 -10 598 641 -21 197 283 6 521 565 144

TOTAL INTEREST RECEIVED -14 675 718 -14 675 718 -7 337 859 -10 598 641 -21 197 283 6 521 565 144

14000 14001 EQUITABLE SHARES -344 812 000 -344 812 000 -172 406 000 -248 762 000 -344 812 000 - 144

14000 16100 FMG GRANT -1 250 000 -1 250 000 -625 000 -1 250 000 -1 250 000 - 200

14000 16102 FIRE & EMERGENCY - - - -7 428 -7 428 7 428 -

14000 16106 RURAL HOUSING DEVELOPMENT - - - -1 302 345 -1 302 345 1 302 345 -

14000 16107 MSIG -934 000 -934 000 -467 000 -934 000 -934 000 - 200

14000 16108 EPWP -8 323 000 -8 323 000 -4 161 500 -5 826 000 -8 323 000 - 140

14000 16109 WATER SERVICE OPER SUB GRANT -5 000 000 -5 000 000 -2 500 000 -5 960 668 -5 000 000 - 238

14000 16111 MIG -357 363 000 -357 363 000 -178 681 500 -291 379 000 -357 363 000 - 163

14000 16113 REGIONAL BULK INFRANSTRUCTURE -110 000 000 -110 000 000 -55 000 000 -2 414 090 -110 000 000 -

4

14000 16115 TRANSPORT -2 104 000 -2 104 000 -1 052 000 -2 104 000 -2 104 000 - 200

14000 16118 SPORTS AND RECREATION - - - -1 348 837 - - -

14000 16122 WSOG -300 000 -300 000 -150 000 - -300 000 - -

14000 16125 WCDM - - - - - - -

14000 16127 MUNICIPAL HEALTH -1 500 000 -1 500 000 -750 000 -1 612 765 -1 500 000 - 215

14000 16128 ISDG -3 000 000 -3 000 000 -1 500 000 -1 763 663 -3 000 000 - 118

146 | P a g e

NEW VOTE ITEM NANE ORIGINAL

BUDGET

ADJUSTED

BUDGET

PRO-RATA

BUDGET

ACTUAL RECIEPTS

DEC. (M06)

FULL YEAR

FORECAST

INCREASE/

(SHORTFALL)

%

VARIANCE

14000 16129 M.W.I.G -54 857 000 -54 857 000 -27 428 500 - -54 857 000 - -

14000 16132 M.W.I.G - - - - - - -

14000 16135 RURAL HOUSING INFRASTR GRANT -4 500 000 -8 500 000 -4 250 000 -4 000 000 -8 500 000 - 94

14000 16136 ENERGY EFFIC & DEMAND SIDE

MAN -4 000 000 -4 000 000 -2 000 000 -1 000 000 -4 000 000 - 50

14000 16137 VUNA AWARDS -165 000 -165 000 -82 500 - -165 000 - -

LG SETA - GRANT - - - - - -

-898 108 000 -902 108 000 -451 054 000 -569 664 795 -903 417 772 1 309 772 1 766.90

14000 17008 DBSA LOAN -221 082 518 -221 082 518 -110 541 259 - -221 082 518 - -

-221 082 518 -221 082 518 -110 541 259 - -221 082 518 - -

14000 16126 RESERVES -101 630 000 -101 630 000 -50 815 000 - -101 630 000 - -

-101 630 000 -101 630 000 -50 815 000 - -101 630 000 - -

14000 17003 CONFERENCE CENTRE &

BOARDROOM -28 174 -28 174 -14 087 -3 597 -7 194 -20 980 26

14000 17006 LG SETA - Refunds -500 000 -500 000 -250 000 -78 637 -500 000 - 31

14000 17009 SANITATION -2 722 080 -2 722 080 -1 361 040 -1 121 530 -2 243 060 -479 020 82

14000 17010 WATER CONSUMERS -18 000 000 -18 000 000 -9 000 000 -16 872 033 -33 744 067 15 744 067 187

14000 17011 WATER CONNECTION FEE -62 115 -62 115 -31 057 -48 697 -97 394 35 279 157

14000 17012 PREPAID WATER -503 988 -503 988 -251 994 -265 476 -530 952 26 964 105

14000 17013 SEPTIC TANK -243 311 -243 311 -121 656 -120 620 -241 240 -2 072 99

14000 17014 SUNDRY INCOME -46 205 -46 205 -23 102 -15 501 -31 001 -15 204 67

147 | P a g e

NEW VOTE ITEM NANE ORIGINAL

BUDGET

ADJUSTED

BUDGET

PRO-RATA

BUDGET

ACTUAL RECIEPTS

DEC. (M06)

FULL YEAR

FORECAST

INCREASE/

(SHORTFALL)

%

VARIANCE

14000 17015 INTEREST RECEIVED - - - -250 -500 500 0

14000 17016 SANITATION CONNECTION -3 368 -3 368 -1 684 - - -3 368 -

14000 17017 RENTAL - FNB -444 407 -444 407 -222 204 -164 087 -328 174 -116 233 74

14000 17018 TENDER DEPOSITS -689 631 -689 631 -344 815 -487 988 -975 977 286 346 142

14000 17020 PROFIT ON SALES -996 366 -996 366 -498 183 - - -996 366 -

14000 17021 COMMISION RECEIVED -

GARNISHEES 27 866 -27 866 -13 933 -11 750 -23 500 -4 366 84

14000 17023 REFUND RECIEVED -3 180 -3 180 -1 590 -3 200 -6 400 3 220 201

14000 17032 ALVIN CHIRWA -1 000 -2 000 -

14000 17033 THOMPSON - - - -3 000 -6 000 6 000 -

14000 17045 GOVERNMENT COMMS AND INFO

SYST - - - 66 542 133 085 -133 085

-24 214 960 -24 270 691 -12 135 346 -19 130 823 -38 604 373 14 331 681 158

TOTAL REVENUE -1 259 711 196 -1 263 766 927 -631 883 464 -599 394 259 -1 285 931 946 22 163 018 95

It should be noted that column (I) should be used as guidance for adjustments except for projects and programmes that are seasonal in nature. Line managers are expected to study

their expenditure trends as they have an insight at this stage considering the duration and payment schedule for such projects. Under normal circumstances, Pro-rata expenditure should

be at 100% as at December. Detailed explanations including sources of funding should be provided for all budget line items that have been increased in the Proposed Adjustment for

which Pro-rata expenditure lies below 80% as at December.

148 | P a g e

DEPARTMENTAL EXPENDITURE SUMMARY - DECEMBER 2014

ITEM NANE ORIGINAL BUDGET ADJUSTED

BUDGET PRO-RATA

BUDGET

ACTUAL EXPENDITURE

DEC. (M06)

FULL YEAR FORECAST

SAVINGS/ (SHORTFALL)

% VARIANCE

OPERATING EXPENDITURE

EXECUTIVE & COUNCIL 12 310 748 13 080 748 6 540 374 6 221 930 12 443 861 636 887 95

SPEAKER 3 150 000 3 150 000 1 575 000 1 066 843 2 133 685 1 016 315 68

CHIEF WHIP 1 220 000 1 220 000 610 000 432 363 864 726 355 274 71

MUNICIPAL MANAGER 39 772 405 36 725 723 18 362 862 15 903 797 31 807 593 4 918 130 87

SPECIAL PROGRAMS UNIT 4 670 000 4 670 000 2 335 000 1 689 291 3 378 583 1 291 417 72

PLANNING & LED 28 368 391 28 107 036 14 053 518 10 235 076 19 352 339 8 754 697 73

BTO 144 966 763 142 026 916 71 013 458 52 685 133 105 370 266 36 656 651 74

IDMS 908 892 660 910 168 045 455 084 023 487 732 038 975 464 077 -65 296 031 107

COMMUNITY SERVICES 60 718 866 64 241 560 32 120 780 29 219 985 58 439 970 5 801 589 91

CORPORATE SERVICES 55 938 740 60 374 170 30 122 085 21 697 631 41 945 192 18 428 979 72

1 260 008 572 1 263 764 199 631 817 100 626 884 087 1 251 200 291 12 563 908 99

1 260 008 572 1 263 764 199 631 817 100 626 884 087 1 251 200 291 12 563 908 99

It should be noted that column (I) should be used as guidance for adjustments except for projects and programmes that are seasonal in nature. Line managers are expected to study

their expenditure trends as they have an insight at this stage considering the duration and payment schedule for such projects. Under normal circumstances, Pro-rata expenditure should

be at 100% as at December. Detailed explanations including sources of funding should be provided for all budget line items that have been increased in the Proposed Adjustment for

which Pro-rata expenditure lies below 80% as at December