AlphaNET Workshop
description
Transcript of AlphaNET Workshop
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AlphaNET WorkshopRonald D. Stovall, Jr. | February 9th, 2013
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About the Presenter
National Chairman on Rules and Credentials
Regional Associate Executive Director
Member since April 2002 thru Theta Tau Chapter, Flint, MI.
Member of Eta Tau Lambda, Akron, OH
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Agenda
What is AlphaNET? How Data is Processed (Before |
After) Stepping through AlphaNET Expectations of a Brother/Chapter Working with Reports
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What is AlphaNET?The importance of the tool for todays needs
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Technical Specifications A secure web-based application
developed by ARC Solutions, Inc. (http://www.arcsolutionsinc.com/)
ARC developed the Membership Application Platform (MAP)
100% Web-based Software Security & Data Protection
24-hour monitoring Nightly back-ups Virus protection Back-up network and power
connections, as well as back-up cooling systems
Black Data Processing Association
Customers of ARC
National Society ofBlack Engineers
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Features and Benefits
Chapter Documents Chapter Director and
Report Change of Address Remittance of Funds Chapter Business
History
Membership Documents
Membership Profile Change of Address Life Membership
Application Life Membership
Remittance Reactivation Form Intake Application
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Data Processing ViewsVisuals on how data is moved throughout the organization
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Alpha Regions
National Office
receives paper
152 141
225
116
53
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250
East
Midw
est
South
Southwest
West
No. of Chapters
Paper-based forms are Mailed, Faxed or Emailed
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How Data was Process before AlphaNET
152 141
225
116
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Midw
est
South
Southwest
West
No. of Chapters
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How Data is processed with AlphaNET
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Stepping Through AlphaNET
The URL and views of the AlphaNET Membership System
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General Information Internet Explorer is the Web Browser to
use for optimal performance.
Mozilla, Opera, Chrome will work
URL: https://alphanet.apa1906.net
Can also be reached through http://www.apa1906.net http://www.alpha-midwest.org
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Main Page
Section for first time users
Login for existing users
Link for Aspirants
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Member Screen
Member Info Search Engine General Tasks
My Chapter My Area My District My Region
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Chapter Screen
Chapter Standing Contact Info Listing of Officers Number of
Members Chapter
Information
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District Screen
# of Members Committees Area Listing
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Expectations of a Brother/Chapter
Requirements to achieve the most information from the organization
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Is your Information current?
Path: Membership My Current Membership Information Information used to
communicate with brotherhood
Information ispopulated byyou andGeneral Organization
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Is your Information current?
Path: Membership My Current Membership Information Information is used
to provide targetcontent tobrothers
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Is the Chapter Information current?
Path: Membership My Chapter Information about
the chapter is located here
Chapter Expiresequals directorysubmission
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Is the Chapter Information current?
Path: Membership My Chapter Directory Information
is captured to helppromote the org.
Clicking Renew thisChapter will beginthe chapter directorysubmission processIt is the responsibility of ALL brothers to
make sure their information and the chapter information is correct
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Working with ReportsHow to get the information you need from AlphaNET
(Committee Member Specific)
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Requirements to Access Membership Data Must be an officer in a committee Committee must be linked to an
organization layer (i.e. General/Region/District/Area)
Committee must be selected as “administrative” so that view permissions can be assigned
At a minimum, view permissions must be assigned to the officer
A committee not selected as “administrative” will not be able to view data
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Creating a Committee
1. Click the Membership tab.2. Under General Tasks, click either
My Region, My District, or My Area).
3. Under What you would like to do?, click Create a New Committee. If permission is allowed!
4. Complete the required information, select the committee as administrative and click Save.
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Adding a Position1. Click the Membership tab.
2. Under General Tasks, click either My Region, My District, or My Area).
3. Under Current Committees & Boards, click a committee. 4. Under What you would like to do?, click Create New
Position.5. Complete the required information and select preferred
permission level; Normal Member - The officer is listed, but has no more
permissions than any other member View Members - The officer can view members'
information, but not edit it, for the committee jurisdiction Committee Manager - The officer can perform all of
the above tasks, plus manage and appoint committee positions
6. Click Save Position.
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Midwestern Region Committees List of Committees
created at the Region Level
Committees in bold are Administrative Committees
Districts have the ability to create similar structures
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Entering the Report Menu
1. Click the Membership tab.
2. Under General Tasks, click either My Region, My District, or My Area).
3. Under Current Committees & Boards, click a committee.
4. Under What you would like to do?, click Membership Report Center.
5. Click a tab for the type of report to run; Member Reports Chapter Reports Committee/Board Reports Officer Reports Aspirant Reports
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Selecting the Criteria Click the ‘create new report’ link to
begin
The advanced search method is preferred
Think of it as what section of the data am I interested in?
AlphaNET already condenses some data for free.
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Selecting the Criteria Pressing ‘Add Criterion’ will keep the
user at the same page to add further information
Pressing ‘Add & Continue’ will advance to the next screen
Think of it as what portion of the selected data do I want to see?
It is possible to position and sort the data
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Reporting Output Options
Web Browser The results will show in your web browser.
Microsoft Excel The results will be saved to a Microsoft Excel
spreadsheet. NOTE: If results will be used as a database, delete the 1st three rows and save file as a Microsoft Office Excel Workbook.
Statistical Analysis The results of your search will be displayed graphically
on screen. Mass Email
The results of this search will be routed to the AlphaNet Mass Email Engine for email delivery.
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Sample Reports Reports were created for each District Included Reports are:
Active Members Report Inactive Members Report Members not signed into AlphaNET General Member Report (excel/email) Chapter Directory Report Chapter Directory Not Submitted Chapter President/VP/Treasurer Report (excel/email) Aspirant (Fall) Report