Buy the

special joint

ticket for SAP

and VAT for

only £777!

International VAT Consulting

A must

attend event

for SAP and VAT

executives!

A must

attend event

for SAP and VAT

executives!

A compelling and unique one day Masterclass designed to make your organisation more efficient, effective and compliant, featuring insightful sessions from:

Kraft, Amgen, CIBER, Philips, DuPont, Continental, Amazon, IBFD and Dimension Data

Aligning VAT in SAP A key strategy to achieve full VAT compliance across Europe

Thursday 6th May – The Grosvenor Hotel, Victoria, London

www.meridianglobalservices.com

In association with

Buy the

special joint

ticket for SAP

and VAT for

only £777!

SAP system alignment provides a foundation for solid VAT compliance

Since the recent introduction of the new legal framework, we realise those responsible for ensuring VAT compliance within the organisation have been placed under increasing pressure. This strain is compounded by the ongoing struggle to collaborate and communicate effectively to those responsible for modifications to the financial system.

This one day Masterclass is designed to help organisations address these challenges by inviting international VAT experts to meet their SAP counterparts! Delegates from both sides of the business will be educated on how to evaluate and modify their financial processes with the aim of achieving full VAT compliance, in a complex business and legal environment. By focusing on the financial ERP system as the foundation, we present a best-practice approach for improved efficiency, control, compliance and risk mitigation, as demanded by tax administrations.

Through informative keynotes, in-depth presentations and workshops delivered by VAT and SAP experts from multinational companies, you’ll get the tools and insights you need to identify common VAT challenges and areas of risk, while learning new approaches to achieve improved and transparent VAT compliance across your business.

This one day Masterclass will enable you to:• Break down internal communication barriers and introduce elegant synchronicity between VAT and SAP• Understand key challenges that multinationals running SAP are facing and how they are overcoming them• Fully appreciate the wider impact of the VAT Package on business• Navigate complex VAT structures and complex supply chains in SAP• Understand scenarios where ‘out of the box’ SAP functionality results in incorrect VAT decisions

Who should attend? In-house VAT / tax executive In-house SAP / ERP executivesVAT / Tax director / manager SAP finance systems managerIndirect Tax director / manager FICO / SD consultantsFinance manager ERP / SAP project managerFinance director / CFO SAP solutions architect

We hope that you will join us for this event in London on May 6th. Your peers from other companies, leading VAT consultants and the top SAP talent will all be on hand to provide insights to help you address the challenges you face.

We look forward to seeing you at the event.

Paul Quigley Roger LindelaufDirector ERP VAT Consulting LeadMeridian International VAT Consulting Meridian International VAT Consulting

08.30 Registration and coffee

09.00 Bridging the gap between VAT and SAP: Why the approach to VAT compliance has changed and how European multinationals need to respond in order to achieve effective and transparent VAT compliance Multinational businesses with European shared services are quickly realising that they need to align their VAT and SAP systems’ expertise in order to drive up efficiency and increase control. In this interesting opening session, Ryan Ostilly from Meridian International VAT Consulting, will be examining why these silos need to align themselves, to effectively respond to the compliance burden post 2010. In particular, Ryan will be looking at:• The key challenges that companies face in 2010 and how leading companies are responding to overcome these• The perception of risk – how can you be certain that your business’s view of risk marries with the tax authorities?• What tax administration ‘evolution’ looks like and how it effects you• What an effective response to risk looks like• The best practices that have been realised in the last 6 monthsRyan Ostilly, Commercial Director, Meridian International VAT Consulting

09.30 Keynote presentation: Successfully aligning VAT supply chain and SAP configuration at Dimension Data Europe Dimension Data is an evolving, multinational business with a complex supply chain model. Learn how European CFO, Anne Thonon identifies VAT compliance risk as a top priority and how key finance and SAP stakeholders were brought brought together to implement a critical 2010 VAT project, focusing on: • Supply chain VAT modelling • 2010 Legislative changes • SAP system alignment • Training and embeddingAnne Thonon, CFO, Dimension Data EuropeEric Finger, European SAP Systems Manager, Dimension Data Europe

10.30 Morning coffee

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Valuable CFO

insight

Conqueringthe 2010

complianceburden

Industries represented:•Automotive•ITandElectronics•Retail•ProfessionalServices•Chemicals •Pharmaceuticals•Energy•Engineering•FMCG

12.30 Lunch

13.45 Feedback from this morning’s streamed session: Common issues, common solutions.Paul Quigley, Director, Meridian International VAT Consulting

14.15 How to successfully manage complex VAT structures and supply chains in SAP - A case study Complex VAT structures and supply chains are a common feature in multinational businesses such as Kraft. Throw in a corporate restructuring project and you create a tax manager’s nightmare. In this excellent session, hear how Stefan Kuhen tackled this dilemma, identifying compliance risk associated with standard SAP functionality and how he worked around this to achieve compliance across his SAP determination and billing document routines. The result of his and his team’s efforts helped improve VAT compliance and gain further trust from the tax administration. In particular the session will be examining: •Why ‘out of the box’ SAP cannot cater for business complexity •Our optimal approach and why this works • VAT compliance risk associated with complexity • Results and benefits for Kraft and corporate restructuring Stefan Kuehn, Manager Indirect Taxes, Kraft

STREAM B – THE SAP STREAM

Facilitated by Stef Cornelissen, Senior Project Manager, CIBER Nederland BV This session will be led by Stef Cornelissen and is geared to demonstrate how leading SAP experts inEurope approached the complexities of implementing and fine tuning their SAP system-changes required to implement the2010 VAT Package.

Getting the preparation piece for SAP and the VAT Packageright first timeAs a senior project manager for CIBER, Stef was tasked tomanage the SAP systems changes required to implement theprovisions of the 2010 VAT package in 10 SAP systems atRoyal Philips Electronics. Having managed complicated legalchange projects in the past, Stef knew from the beginningthat a successful outcome required careful planning andcoordination between finance, business and SAP teams. Inthis insightful presentation, Stef will share his experiences andillustrate some of the key challenges that he faced and howthese were overcome, including:• Defining the fundamental changes and risks to Philips•Formulating the change requirements• SAP OSS notes - use, adapt or ignore?• Could standard SAP configuration achieve the objectives, or was customisation and additional coding required?• Impact on billing documents• Impact on reportingDr. Stef Cornelissen, MBA Senior Project Manager,CIBER Nederland BV

The EU VAT Package implementation in a highly customised SAP environmentMost companies left the VAT Package changes to thelast minute. With SAP unsure of how the Package wouldbe changing the system in 2010, how realistic was it formultinationals to expect complete readiness for January 1st?In this frank and fascinating presentation, Michael will be talkingabout how DuPont has been deeply involved in the SAPchanges across its global multinational processes. In particular we will be examining:• How the VAT Package’s impact on SAP was left until October 2009 to be fully communicated and understood• Which project approach was followed for ensuring correct and on time implementation of the legal requirements in SAP• The system changes that were understood and those that sat in grey areas• How technical and business groups responded to each other and the change• The challenges we faced and the benefits we achievedMichael Budai, Global VAT SAP Advisor, DuPont EMEA

11.00 STREAMED SESSIONS: The 2010 VAT Package – Shared experiences, common obstacles, best practices

STREAM A – THE VAT STREAM

Facilitated by Walter Van Der Corput, Head of VAT Knowledge IBFD This session will be led by Walter Van Der Corput and is geared to show you how two leading operations in Europe dealt with the preparation, and then the implementation and fine tuning of the changes. The session will be broken into engaging interactive exercises, designed to ensure you take away practical learnings from this stream.

Scoring 10/10 for preparation - but what about the events that nobody forecasted?Michel Barbe was instrumental during the preparation for the VAT Package at Amgen. “The cost of non compliance was never an issue for us - we had no choice but to be ready on time, with full compliance” he says. The real proof of their readiness was tested on January 31st and as far as Michel is concerned, they scored 10/10. “However, there is always scope for improvement”. In this fascinating case study presentation Michel will share with you:• The key aspects of the project that enabled the project team at Amgen to have such confidence• The challenges they encountered across the organisation and how they were handled both effectively and efficiently• Open technical issues and various inconsistencies across countries• How they prepared for the unknowns, and what open issues are still being addressed• The importance of the continuing programme of AP training and company-wide education• How Michel and the team look to secure 100% compliance for 2010 and beyondMichel Barbe, Indirect Tax Senior Manager, Amgen

How DuPont implemented and fine tuned their significant VAT Package changesPaula Regales speaks on behalf of the entire European taxcommunity when she says “the VAT Package change is the biggest change in EU VAT law since 1993”. As a result, DuPont, a company which puts compliance first, has implemented and fine tuned their VAT Package project with almost military precision. In this excellent presentation, Paula Regales will be examining in detail:• The critical success factors to building the right project team• How they identified the stakeholders and communicated the impacts of change to them early and successfully• How they have fine tuned the implementation spending time with smaller and mid-sized suppliers who continue to send erroneous invoices• How they are running their Post Go Live Plan to keep their compliancy high• How transport and working goods invoices have been a significant focus for them• What the key lessons learnt are• What Paula has identified as the single point of failure in DuPontPaula Regales, VAT Expert, DuPont EMEA

Exercises moderated by Walter Van Der Corput, Head of VAT Knowledge, IBFD

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Winningthe

tax man’strust

The VATPackage“do’s and don’ts”

OvercomingSAP

complexities

STREAM B – Complex VAT and SAP scenarios

Facilitated by Roger Lindelauf, ERP VAT Consulting Lead, Meridian International VAT Consulting Opening up with a presentation on trends in complex VAT and SAP set-ups, this session will thenmove into a Virtual Board scenario where you can bring yourparticular problems to the table where they will be brainstormedand solved within the group. They will then be presented tothe expert panel who will add thought to the key problems andsolutions and help deepen an overall confidence on the remedy.Key items under the spot light in the opening session include:• Integrated direct deliveries• Export EU to non-EU with re-invoicing• ABC transactions with integrated deliveries• Sales within same legal entity/ VAT group• Invoice number range issues• Plants abroad functionalityRoger Lindelauf, ERP VAT Consulting Lead, Meridian International VAT Consulting

STREAM A – Who is your customer?

Facilitated by Paul Quigley, Director, Meridian International VAT Consulting This insightful session, opened by Paul Quigley, will be examining specific VAT issues which are affectingbusinesses today, in particular the importance of correctlyidentifying the true legal recipient of a supply of goods orservices for determining the correct VAT treatment. Once thescene has been set, Paul will then turn to our Expert Panel toask them what their views, thoughts and experiences are on thefollowing key themes:• “Sold to” vs “Ship to” vs “Bill to” vs “Payer”• Place of establishment• Chain transactions• Global contracts• Recharges and disbursements• Disclosed and undisclosed agencyExpert Panelists include:Catherine O’Neill, Tax Manager, Amazon.co.uk LimitedThomas Lang, Tax Director, Continental

Complex VAT implications concerning call offs, tooling andwarrantiesAt Continental, the company’s business model means thattheir supply chain is impacted with various regulations whichare deeply complex and uncommon in their treatment from onecountry to the next. The lack of harmonisation across Europehas implications, not just in the VAT and SAP operations, butalso in Procurement and Finance. In this fascinating sessionwhich closes off this stream, Thomas Lang will be examining:• How to handle deliveries elegantly across Europe• How to set up your VAT to help Procurement negotiate better deals• How to fully understand your warranty costs• What system changes need to be made and how• Why SAP masterdata needs re-engineering as a result of the VAT PackageThomas Lang, Tax Director, Continental

Automotive and

Retailinsights

Yourkey

problemssolved

14.45 Afternoon tea

15.00 STREAMED SESSIONS – Power technical sessions

16.15 Concluding plenary from the expertsToday’s Masterclass has focused on how to manage your VAT and SAP resource more effectively, resulting in increased control, a better response to risk, improved supply chain management and a more cohesive relationship across various segments of the business. This concluding session will examine the closing conclusions of some of the key speakersof the day, focusing in particular on:•What they have learned as a result of today•What they will do differently back in the office and how• What they believe the ramifications of these changes will beFacilitated By Paul Quigley, Director, Meridian International VAT Consulting

16.45 Top ten take aways from today’s unique masterclass

17.00 Close

What will you take back to the office?So many multinationals in Europe running off SAP are being hindered because VAT and SAP are not as synchronised as theyshould be. This Masterclass will leave you tooled up on how to best blend the two groups to enable you to return to the officewith a clear plan on how to align these two functions and significantly improve your compliance results.

© All copy, titles and briefs are the property of Meridian Global Services and cannot be reproduced legally without the written consent of Meridian Global Services.

Virtual Board This Virtual Board is an excellent opportunity for you to bring your burning issue concerning complex VAT and SAP to the table and have your peers help you unpick the problem and find a very effective solution. You are invited to bring your one burning issue with you and present this to the ‘board’. This will then be examined and you’ll leave this session with all the answers you’ve been seeking. Our Virtual Board model is an excellent tool to empower you to make the right decisions when you return to the office. The results of this session will significantly impact your performance.

VAT and SAPworking in

step for betterresults

Payment Terms: Payment is due in full upon completion and return of the registration form. Due to limited conference space we advise early registration and payment by credit card to avoid disappointment. Your registration willnot be confirmed until payment is received. Admission to the conference will be refused if payment has not been received.Cancellation and Substitution Policy: Provided the fee has been paid in full, substitutions at no extra charge can be made up to 7 business days before the start of the conference. Cancellations must be received in writing orby fax to 44 (0)207 337 2290, more than 7 days before the conference is to be held in order to obtain a full credit for any future conference. Cancellations received 7 days or less (including the seventh day) prior to the conferencewill not be credited. If you cancel at any time after registering and before payment has been made you will be charged a cancellation fee of £200. In the event that SHAREDSERVICESLINK.COM cancels an event, payments receivedat the cancellation date will be credited towards attendance at a future conference, or in the event of postponement by SHAREDSERVICESLINK.COM, a rescheduled date. Credit notes remain valid for twelve months.SHAREDSERVICESLINK.COM reserves the right postpone or cancel an event, to change the location of an event or to alter the advertised speakers for an event. SHAREDSERVICESLINK.COM is not responsible for any loss ordamage as a result of substitution, alteration, postponement, or cancellation of an event due to causes beyond its control including without limitation, acts of God or public enemies, civil war, insurrection or riot, fire, flood, explosion,earthquake, sabotage, accident, change of law, strike, labour trouble or work interruption, terrorism or any cause beyond its reasonable control (“Force Majeure Event”).Speaker Changes: Occasionally it is necessary for reasons beyond our control to alter the content and timing of the programme or the identity of the speakers.Data Protection: Personal data is gathered in accordance with the Data Protection Act 1998. Other companies may wish to communicate with you with offers related to your business activities. If you wish to receive these offers, please tick the box:

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Aligning VAT in SAP

A key strategy to achieve full VAT compliance across Europe

Thursday 6th MayThe Grosvenor Hotel101 Buckingham Palace RoadLondon SW1W 0SJTel: 0871 376 9038 / +44 845 305 8337Fax: 0871 376 9138 / +44 845 305 8376

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