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1

Workshop on “Open Access to Agricultural Knowledge for Inclusive Growth and Development”

Organized by

National Academy of Agricultural Research Management ( In Association with GFAR-FAO),

at NAARM, Hyderabad-500030

CeRA, Koha and the Open Access to Agricultural

InformationBy

Dr AK Jain Head, AKMU, IARI, New Delhi (head_akmu@iari.res.in)

29-30 October 2014

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www.cera.jccc.in (till Feb. 2014)

(http://cera.iari.res.in)

CeRA User Manual (available in http://cera.iari.res.in)

Homepage of CeRA websites

http://jgateplus.com (wef Mar. 2014)

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Journals / Database in CeRA

Journals• Total Subscribed : 2154• Open Access : 510• Library Subscribed : 709 (vary)• Total Journals : 3373Database / Services1. Web of Science : One2. CABI database : One3. Ezproxy : One (Remote Access)

147 Institutions of NARS get access to CeRA

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through Increased Number of Downloads of Articles in CeRA

> 7.0 million articles downloaded during Jan-2008 –Dec-2013 Cost Saved (based on downloads) > Rs.750 Million

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2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 20120

50100150200250300350400

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Post CeRAPre-CeRA

Pre-CeRA (2003-07)

Post-CeRA (2008-12)

Year-wise Publications (from 2000) and their citations during

2003-07 (Pre-) & 2008-12 (post-) CeRA in IARI, New Delhi (based on WOS)

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7

eGranth

Union Catalog * Digital Repository * Digital Library

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Indian Agricultural Research Institute (IARI), New Delhi

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To create Online Public Access Catalog (OPAC) of 12 library resources with OCLC partnership

AgriCat has been developed as a group catalogue of 12 partner libraries, provides versatile search and retrieval facilities, virtualizes the complete experience of physically visiting the library and facilitates sharing of library resources which can be accessed on 24x7 basis at http://www.egranth.ac.in/ or http://www.agricat.worldcat.org

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RI AgriCat for Users

Search in 3 levels Worldwide libraries, AgriCat Libraries and Individual Library.Many searching optionsDetailed Bibliographic InformationPreview of the itemsSearch Libraries, Lists, etc.Library full details like website link, Catalogue link, Address, Recent Collection, Total Collection etc.Features for Registered user :

Creating mini library using the feature MyList. Creating various lists subject wise or so and add items to them. Getting updates on e-mailCreating a MyWatch List (i.e. to track updates on interesting lists created by other users) Saving searches in MySaved Searches for further use. The information on the reviews and tags added by the user is also available at the profile page.

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RI AgriCat 2.0

To meet such contingencies and lower the cost for NARS Libraries, we had already planned our own indigenous AgriCat 2.0 based on Koha which we have adopted for NARS.

AgriCat 2.0 is combining the library resources of 38 partners & may be extended to more libraries in future.

AgriCat 2.0 has all the features of AgriCat plus advantage of being integrated with day to day ILMS of libraries, thus, having shorter learning curve for new members.Koha being open source software is cheaper & easier to maintain – sustainable for large system like NARS.

We have to pay membership fee of about Rs. 12 lakh annually to OCLC for 12 partners which is at highly subsidized rates.

There is shift in OCLC’s business policy and they have closed Asia-South East region. Support may not be guaranteed in future.

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Digital Library Digitization and creation of open access Institutional

Repositories including rare books, old journals and institutional publications

KrishiKoshKrishiKosh is digital repository platform capable of Decentralized Management of Content but Centralized Hosting and maintenance for convenience of multiple users. Each institution has its own repository with full control without botheration of maintaining hardware/software which is centrally managed at IARI. KrishiKosh Institutional repository of NARS provides free access to institutional knowledge through an alternative route in addition to commercially subscribed digital contents by CeRA.At present KrishiKosh has 15 million digitized pages in 36,000 digital items (volumes) like old books, old Journals, reports, proceedings, reprint, research highlights, training manuals, historical records.Iincluds 9,314 theses taken from Krishi Prabha plus digitized at various centers. While migrating from Krishi Prabha, value addition has been done by making theses full Text searchable. Agrotags developed at IIT Kanpur has been integrated for semantic search.

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format (ISO19005-1:2005) which is international standard format not dependent on Adobe and suitable for archiving as it has all the dependencies build into the document for proper display even with the future technologies.

KrishiKosh provides ready software platform, similar to ‘Cloud Service’ for individual institution’s self-managed repository with central integration of all individual repositories.

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KrishiKosh – upgraded version

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AgrotagsKeyword assignment is an important step towards semantic enabled search for any repository. Agrotags which is designed by IIT, Kanpur for tagging agricultural documents is a carefully selected subset of Agrovoc and is much smaller: about 2100 as against 40,000 words. This subset is further refined and validated by looking at manually assigned keywords from AGRIS database. Agrotagger is a software tool for automatic generation of keywords for agricultural documents which has been integrated with KrishiKosh to provide more intelligent search.

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ICAR adopts Open Access Policy

• Each ICAR institute to setup an Open Access Institutional Repository.

• ICAR shall setup a central harvester to harvest the metadata and full-text of all the records from all the OA repositories of the ICAR institutes for one stop access to all the agricultural knowledge generated in ICAR.

• All the meta-data and other information of the institutional repositories are copyrighted with the ICAR. These are licensed for use, re-use and sharing for academic and research purposes. Commercial and other reuse requires written permission.

• All publications viz., research articles, popular articles, monographs, catalogues, conference proceedings, success stories, case studies, annual reports, newsletters, pamphlets, brochures, bulletins, summary of the completed projects, speeches, and other grey literatures available with the institutes to be placed under Open Access.

• The institutes are free to place their unpublished reports in their open access repository. They are encouraged to share their works in public repositories like YouTube and social networking sites like Facebook ®, Google+, etc. along with appropriate disclaimer.

• The authors of the scholarly articles produced from the research conducted at the ICAR institutes have to deposit immediately the final authors version manuscripts of papers accepted for publication (pre-prints and post-prints) in the institute’s Open Access repository.

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• Scientists and other research personnel of the ICAR working in all ICAR institutes or elsewhere are encouraged to publish their research work with publishers which allow self - archiving in Open Access Institutional Repositories.

• The authors of the scholarly literature produced from the research funded in whole or part by the ICAR or by other Public Funds at ICAR establishments are required to deposit the final version of the author's peer-reviewed manuscript in the ICAR institute’s Open Access Institutional Repository.

• Scientists are advised to mention the ICAR’s Open Access policy while signing the copyright agreements with the publishers and the embargo, if any, should not be later than 12 months.

• M.Sc. and Ph.D. thesis/dissertations (full contents) and summary of completed research projects to be deposited in the institutes open access repository after completion of the work. The metadata (e.g., title, abstract, authors, publisher, etc.) be freely accessible from the time of deposition of the content and their free unrestricted use through Open Access can be made after an embargo period not more than 12 months.

• All the journals published by the ICAR have been made Open Access. Journals, conference proceedings and other scholarly literature published with the financial support from ICAR to the professional societies and others, to be made Open.

• The documents having material to be patented or commercialised, or where the promulgations would infringe a legal commitment by the institute and/or the author, may not be included in institute’s Open Access repository. However, the ICAR scientists and staff as authors of the commercial books may negotiate with the publishers to share the same via institutional repositories after a suitable embargo period.

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has been implemented at 38 partner libraries.

Digital LibraryImplementation of Koha-open source

Library Management System

During implementation of project objectives we experienced difficulties in Data Conversion from older generation existing local library management software like LibSys, Soul, Slim to Marc21, as these software do not fully support data portability.

To strengthen the digital library initiatives, more advanced Library Management Software, compliant to open international standards is necessary for easy data portability and data sharing.

Koha - an open source software has been identified for implementation by outsourcing for expert support, intensive training and in-house capacity building.

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Koha OPAC for Users

Koha OPAC provides a simple interface for library users to perform tasks such as searching, reserving items, suggesting new items etc.

Koha OPAC has got following broad features:Advanced SearchItems that have checked outFine detailsRequest for editing your personal detailsMaking ListsTags (You can in catalogues)Reading HistoryPurchase Suggestions

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Koha is a full featured Integrated Library System (ILS), download-able free under GNU General Public License. You have freedom to modify the codes to adapt it to your local needs and redistribute it.

Koha has robust Cataloging, Circulation, Patrons, Search, Serials control, Acquisition, Reports and Administration modules along with utility Tools and OPAC.

Katipo Communications of New Zealand initially developed it with Horowhenua Library Trust. It is currently maintained by a dedicated team of software providers and library technology professionals from around the globe.

By adopting it, the customer becomes ‘joint stake holder’ in the product. The customer can freely upgrade to new versions, and can take part in new developments (optionally) by financing them or by carrying them out them self.

Koha is a well tried and tested software and has demonstrated both stability and scalability, is being used in hundreds of libraries worldwide.

What is Koha ?

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Koha is an example of Collaboration and Resource Sharing. Software solutions are freely available to all libraries worldwide.

No Vendor lock-in. With proprietary software, source code is 'closed' and support and future development of the product solely rely on the success and resources of a the single vendor. If the vendor goes down or does not cooperate, your product support gone. Open source solutions rely on stable code bases developed and supported by many providers worldwide.

Open-source software are user-driven--you decide what features are important and deserve attention rather than a vendor.

Cost-effective: no licensing fees as against proprietary solutions. Users of open-source software can often deploy the product using in-house resources. They pay only if support is needed or any additional vendor services they require.

Technology Compatibility : Compatible with existing technologies viz. RFID, and being open source developing software, compatibility with any new Library Technology will be available in future also.

Why Koha ?

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Koha FeaturesAcquisition: A full acquisitions module complete with budgets, book funds, suppliers and exchange rates.Circulation: a fully featured circulation with circulation rules customisable to suit your library.An OPAC: the public side of Koha. This has all the features you would expect, plus enhanced content from sources like Amazon, Google Books, etc.Flexible reporting: you have access to all the data in the database and a reporting engine is provided to help you query it.Customisable item types: you can choose exactly how you want to catalogue your items. This flexibility also allows Koha to be used to manage inventory such as cameras or computers.Barcode scanning and Barcode printing

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User management: Koha manages your users, including integration with systems like LDAP, Radius, Active Directory and SAML, to allow single sign-on.Koha uses a full text indexing engine to allow for fast and powerful searching of all of your metadata.Mature support for all major library standards including MARC21, UNIMARC, Z39.50, SRU/SW, SIP2 and many more.Automated overdue notices either by email or SMS. Koha can also send advance notices to warn a borrower that an item is nearly due. Koha can email issue slips instead of printing them at point of circulation.Koha can work in consortia, multi-branch or single-branch mode.

Koha Features

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Koha has an offline circulation module.Self Check-out and Check-in: Koha can be used with any SIP2 compliant self check-out/Check-in device like RFID.Faceted search: Search results are classified for easier drilling down.Koha offer user services beyond a standard library catalogue. E.g. The following are available:

book covers and recommendations from Amazonuser-defined keywords for booksuser annotations on library recordsuser-generated lists of library resources.

Koha Features

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Central Server

Union CATALOGUE

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Synergy between Librarians & Researchers

Librarians and scientist looking after library activities should see them selves as knowledge managerGood library services are in the interest of scientific research. Scientist have much greater stake in libraries. Do not see it as isolated service. See it as knowledge labs.Librarian should see themselves as stake holder in research not as mere service providerVirtual Fusion of lab and library will provide synergy for improving research quality.

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Improving Research Quality

That means library should be available in the lab if you need it. Specific knowledge inputs while working in lab may be critical. Scientists from lab must guide & direct what they expect from library.Libraries should have interactive websites and propagate the products and services to increase visibility. All Library Services should be provided through single search-enabled interface

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Thanks

Indian Botany by W H Gregg published in 1883

A Manual of Determinative Bacteriology by Frederick D. Chester

published in 1909

Entomological News and Proceedings of the Entomological Section Edited by Henry Skinner

published in 1904

Proceedings of the Indian Academy of Sciences

published in 1935