AIRPORT COMMITTEE AGENDATuesday, March 13, 2018 - 2:00 PM

City Hall, Conference Room A, 169 SW Coast HIghway, Newport , Oregon 97365

The meeting location is accessible to persons with disabilities. A request for an interpreter forthe DEAF AND HARD OF HEARING, or for other accommodations for persons withdisabilities, should be made at least 48 hours in advance of the meeting to Peggy Hawker, CityRecorder at 541.574.0613.

The agenda may be amended during the meeting to add or delete items, change the order ofagenda items, or discuss any other business deemed necessary at the time of the meeting.

1. CALL TO ORDER

2. ROLL CALL

3. APPROVAL OF MINUTES

3.A Feb. 14, 2018 Draft MinutesFeb. 14 2018 draft minutes.docx

4. DISCUSSION/ACTION ITEMS

4.A Part 139 Cert if icat ion

4.B Lowering minimums for ILS landings lowering_minimum_landing_standars_2018.docx

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5. COMMITTEE COMMENTS

6. PUBLIC COMMENTS

7. OPERATIONS REPORT

7.A March 13, 2018 Operat ions ReportOperations_Report_for_March_Meeting_2018.docx

8. DEVELOP NEXT AGENDA

9. ADJOURN

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Airport Committee Agenda Item Report

Agenda Item No. 2016-2139Submitted by: Gloria TuckerSubmitting Department: City Manager’s Office Meeting Date: March 13, 2018

SUBJECTFeb. 14, 2018 Draft Minutes

Recommendation:

ATTACHMENTS Feb. 14 2018 draft minutes.docx

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Feb. 14, 2018

2:05 p.m.

Newport, Oregon

The Airport Committee met on the above date in Conference Room A at City Hall, 169 SW Coast Highway.

In attendance were: Committee Members Terry Buggenhagen, Jeff Bertuleit, Mark Watkins, and Susan Reese Painter. Also in attendance were: City Manager Spencer Nebel, Airport Director Lance Vanderbeck, Fire Chief Rob Murphy, Deputy City Recorder Gloria Tucker, City Council Liaison Laura Swanson, CERT inspector Mark Gabel, and audience member Rich Figenshu. By phone, FAA guests Carol Sumi, Valerie Thorsen and Jason Ritchie attended the meeting. Committee Member Jim Shaw arrived at 2:10 p.m.

Absent was: Committee Members Ken Brown and Ralph Busby.

APPROVAL OF MINUTES

MOTION was made by Watkins, seconded by Painter, to approve the minutes of the Jan. 9, 2018 meeting. The motion carried unanimously in a voice vote.

ADDITION TO THE AGENDA

Bertuleit added Task Order for Airport Master Plan Final Signature to the agenda.

DISCUSSION/ACTION ITEMS

FAA Guests Carol Suomi, Mark Gabel and Valerie Thorsen

Nebel introduced the Part 139 Issue, and Vanderbeck introduced the FAA Guests.

Mark Gabel explained a number of airports are surrendering their certificates because the cost of training and staffing is becoming a challenge for cities and counties. In order to get back the Part 139, he said the airport would need a letter of intent from an air carrier, update its certification manual and trainings and then have an inspection.

Ritchie explained funding would not change without a Part 139. The only aspect the certificate would affect, he said was the ARF truck. He said since the airport’s ARF truck is so new it wouldn’t be eligible for funding for a long time regardless.

Gabel explained Part 139 inactive status means there would be no annual inspection but all the training requirements remain.

Nebel suggested the committee decide at the next meeting on its recommendation to the City Council.

Vision 2040 Committee Representation

Tucker and Nebel introduced the Vision 2040 Committee Representation agenda item.

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MOTION was made by Watkins, seconded by Bertuleit, to recommend Ralph Busby as the Airport Committee’s representative on the Vision 2040 Committee. The motion carried unanimously in a voice vote.

Tanks Base Line Inspections

Vanderbeck introduced the Tanks Base Line Inspections agenda item. He said to replace the tanks with seismic resilient tanks would be a $500,000 project.

Bertuleit suggested leasing tanks, and Vanderbeck said he would research that.

Bertuleit also suggested purchasing a fuel truck rather than replace the fuel farm.

Vanderbeck said he would explore different fuel options and funding options.

Terry Buggenhagen left the meeting at 3:15 p.m.

Task Order for Airport Master Plan Final Signature

Vanderbeck introduced the Master Plan Final Signature agenda item, which would end the Airport Master Plan Update by authorizing the City Manager to sign five copies of the Airport Layout Plans.

MOTION was made by Painter, seconded by Watkins, to recommend the City Council approve the final signatures. The motion carried unanimously in a voice vote.

Rural Air Service Study

Vanderbeck introduced the Rural Air Service Study agenda item. He said there are three rural areas in Oregon that have enough population demand to warrant grant funding for rural air service. He said Newport was identified as one of the areas.

Seismic Resilience Study

Vanderbeck introduced the Seismic Resilience Study agenda item. He said after a Cascadia type event, the airport would have some sinking in the middle but would largely survive. He said the study shows that military aircraft would still be able to land.

MOTION was made by Painter, seconded by Watkins, to approve the agency review of the Seismic Resilience Study. The motion carried unanimously in a voice vote.

OPERATIONS REPORT

Vanderbeck read the operation report included in the Feb. 14, 2018 packet.

ADJOURNMENT

Having no further business, the meeting adjourned at 4:48 p.m.

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Airport Committee Agenda Item Report

Agenda Item No. 2016-2215Submitted by: Gloria TuckerSubmitting Department: City Manager’s Office Meeting Date: March 13, 2018

SUBJECTPart 139 Certification

Recommendation:

ATTACHMENTS

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Airport Committee Agenda Item Report

Agenda Item No. 2016-2222Submitted by: Gloria TuckerSubmitting Department: City Manager’s Office Meeting Date: March 13, 2018

SUBJECTLowering minimums for ILS landings

Recommendation:

ATTACHMENTS lowering_minimum_landing_standars_2018.docx

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City of Newport

MemoTo: Airport Committee

From: Lance Vanderbeck

cc: Spencer Nebel

Date: 3/01/2018

Re: Lowering Minimum landing standards.

The current landing minimum is ¾ mile visibility with a 250 foot ceiling. We would like to lower it to ½ mile visibility with a 200 foot ceiling. Ralph Busby has been providing me with airfield weather data for the past few months and has found by lowering the landing minimum it would open up on the average 20 more hours a month of landing possibility. With this information wereached out to Life Flight, USCG Air Station, Empire, Ameriflight, Pacific Seafood, Devinaire Air Charter, and local IFR pilots for support on this issue. All parties confirmed they would support efforts and/or write, or sign a letter of support to go to the FAA to see what can be done on this issue.

I am asking the Airport Committee for their support and help refining a draft letter to be sent to the FAA if approved. Below is the first draft of the letter we would like to send to the FAA.

First Draft:

Date: 2018

Northwest Mountain Regional Administrator

Federal Aviation Administration

Northwest Mountain Region

1601 Lind Avenue Southwest

Renton, WA 980578

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Dear Mr. Suomi:

Thanks in large measure to the generosity of your agency, the Newport Municipal Airport has become a key asset to Oregon coastal communities, providing significant economic benefit, and playing a critical role in emergency services. We would like to further enhance the airport’s capabilities by extending its ability to allow aircraft operations in weather conditions below those now permitted. Our current ILS RWY 16 and RNAV (GPS) RWY 16 approaches have, as their lowest minima, a DA of 250 AGL and visibility of ¾ mile. We request your assistance in reducing those to a DA of 200 AGL and visibility of ½ mile.

An analysis of weather data indicates that by reducing those minimums, the airport could be utilized 2% to 3% more than with the current minimums. A couple of hundred hours during a year may seem inconsequential, but it could mean the difference between life and death to someone being transported by the USCG or Life Flight, both based at Newport.

The Oregon coast is a remote area that is not only subject to poor flying conditions (the weather is less than marginal VFR more than a 1/3 of the year), but is in a highly volatile seismic zone. When the “big one” comes, Newport is the only fully instrumented airport on the coast likely to be accessible for emergency evacuations and relief supply. (The other major airports, given their height, are likely to be under water.) There is a need to maximize Newport’s ability to accept aircraft during inclement weather conditions that is more than just economic value.

We understand the FAA has stringent criteria that must be met in the determination of IAP minima, and appreciate that a ¼ mile visibility reduction is not simple. Nevertheless we ask that you review our situation and let us know what the issues are, and what can be done. We stand ready to work with you on any modifications that may be required, equipment that needs to be acquired, or waivers that we can apply for.

As you will note from the attachments, this request is not just from the airport owner (City of Newport) but from virtually the entire Newport aviation community. Your consideration is greatly appreciated.

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Airport Committee Agenda Item Report

Agenda Item No. 2016-2232Submitted by: Gloria TuckerSubmitting Department: City Manager’s Office Meeting Date: March 13, 2018

SUBJECTMarch 13, 2018 Operations Report

Recommendation:

ATTACHMENTS Operations_Report_for_March_Meeting_2018.docx

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:FEBRARY 1, 2018 – FEBRARY 28, 2018

02/28/2018

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Was contacted by Chris Coombs with NW Jets in Salem. They are interested in building a parking apron for their CJ4 and CJ5 by their executive hangar. I have contacted the FAA, PAE, and local Fire Department. We have the okay form the fire department to allow the pad to be built has long has there is no structure built on it until the water issue is resolved. The FAA will need to approve the pad after they see the drawing from PAE.

Had a brief conversation with Tim Gross about the water issue for the airport. He was going to check with Seal Rock Water to see if the pump station built by the ARFF gate would be able to hit the needed 1500 gpm rate. Seal Rock would have to run tests to see if it is possible. If the pump station can hit it, then a conversation with Seal Rock Water will need take place to see if we can use it for emergency purposes.

Camera at box hangar – Had a conversation with IT about the Reolink Wire-Free camera suggested for the box hangars. Richard was unable to make any recommendation on the camera because it is not compatible with the City’s system.

Attended the Oregon Airport Mangers Association (OAMA) Spring Conference and Oregon Department of Aviation Board meeting February 12th & 13th. The OAMA meeting had updates about State Legislative short session from Senator Betsy Johnson, Connect Oregon updates by Mitch Swecker Director of the Oregon Department of Aviation. FAA presentation with Joelle Briggs Manager, Ben Dahle Oregon State Engineer, and Sean Callahan Oregon Airport Planner. There was also a Legislative reception that the airport mangers were able to voice concerns and ask questions to State Representatives that where in attendance. Most concerns were funding for airport projects to include seismic resiliency and emergency preparedness funding. The ODA Board meeting made final vote on funding for COAR grant applications and we were awarded our grant for help with matching funds for the upcoming AIP project.

Had a conversation with Matt Lawyer at the ODA about the ROAR grants. The State has changed the cap to $500,000 with a 10% match. The State will be putting the grant applications out sometime in March for rural air service. I know that we will be competing with a few other airports for this grant and the State only has $1.7 million total for grant applications.

Land acquisition south of Runway 34- We have heard back for the all but one property owner in regards to the proposed property purchases. All parties that have contacted us have expressed interest in selling.

EPA tank inspection visit update – PAE is finalizing the airport’s SPCC plan. The base line inspection of the fuel tanks was done on December 12 by Mistras. I have pulled all the copies of the permitting for the tanks and sent them on to Geoff to incorporate into the SPCC plan.

Mascott has replace the safety solenoid valve and the turbine pump on the Self-Serve.

Life Flight approved the marking designs for the helicopter tie downs. PAE sent me the design layout for the apron and we have run into a few issues. One is with the Taxiway Object Free Area (TOFA) the runs onto the apron. Thecurrent markings are not to FAA standards and more options will need to be discussed with Life Flight.

Steven Donovan of SHN Consulting Engineers & Geologists, Inc. has completed the airports 1200z storm water permit required by DEQ. The plan and submitted to DEQ before the March 1st.

Jayson sent out the rebid for the construction of the Pavilion February 6th. We will be holding pre bid for contractors that are interested in the project on March 1st.

Operations Equipment –Jet-A truck went down found a broken starter grounding bolt. Newport Diesel was able to get a new start put on in day and the truck is up and running. We had a software issue with Fuel Master for the Self-serve. We were able to correct the issue within a few hours. I had to have the key pad at the T-hangar gate replaced. While the repair company was here I had them service the other gate operators and replace the chains.

Following is how we finished the month of February 2018.11

NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:FEBRARY 1, 2018 – FEBRARY 28, 2018

02/28/2018

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Month IN OUT Tot.A.O Jet A Av Gas Self Serve TotalJuly 403 398 801 4417 665 3509 8591Aug 420 415 835 7204 36 3039 10279Sept 316 318 634 4613 8 1862 6483Oct 397 405 802 6398 491 774 7662Nov 195 194 389 3971 227 299 4497Dec 239 245 484 2864 318 339 3521Jan 213 215 428 6489 292 0 6781Feb 252 254 506 2634 602 63 3298Mar 0 0Apr 0 0May 0 0Jun 0 0

Cur. FY 2435 2444 4879 38590 2638 9884 51112FY 16/17 3685 3701 7386 34701 5001 11830 51532FY 15/16 4263 4234 8497 26182 7854 8524 42560FY 14/15 3686 3572 7258 71113 5985 8103 85201FY 13/14 3199 2914 6113 87073 4098 9374 100546FY 12/13 3121 3083 6204 31135 4430 11049 46614FY 12/11 3219 3181 6400 41183 4275 15823 61281FY 10/11 3023 3085 6108 73458 4119 12004 89581Average 3457 3396 6852 52121 5109 10958 68188

Aircraft Quantity Fuel Consumption

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:FEBRARY 1, 2018 – FEBRARY 28, 2018

02/28/2018

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:FEBRARY 1, 2018 – FEBRARY 28, 2018

02/28/2018

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I have attached our local area’s fuel prices for Jet-A and 100LL.

CY 2013 2014 2015 2016 2017 2018JAN 2 2 11 4 2 24FEB 5 4 8 4 23 37

MAR 9 5 7 4 14APR 4 5 10 7 25MAY 14 9 8 4 24JUN 9 12 28 8 28JUL 22 16 30 16 55

AUG 24 3 25 10 53SEP 14 10 14 16 37OCT 8 5 13 9 22NOV 14 2 11 3 21DEC 1 1 4 7 25

Total 126 74 169 92 329 61

Rental Cars

2012 2013 2014 2015 2016 2017 2018JAN 0 0 33 23 28 21 16FEB 2 0 16 17 23 21 24

MAR 2 0 29 41 25 32APR 2 0 28 36 42 26MAY 9 0 29 20 45 51JUN 14 0 19 43 48 37JUL 10 28 39 41 52 57AUG 0 27 19 38 43 45SEP 0 25 25 32 31 45OCT 0 35 12 22 14 41NOV 0 22 19 29 22 11DEC 0 8 10 16 17 17Total 39 145 278 358 390 404 40

Courtesy Cars Loaned Out

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:FEBRARY 1, 2018 – FEBRARY 28, 2018

02/28/2018

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Jet-A prices within 65 miles of Newport, OR 97365

Jet A$3.36—$5.28Average $4.13

KONP Newport Municipal Airport Newport, OR Newport Municipal Airport Phillips 66 FS $3.90

KCVO Corvallis Municipal Airport Corvallis, OR Corvallis Aero Service EPIC FS $4.49

6S2 Florence Municipal Airport Florence, OR Florence Airport Volunteer Group SS $3.79

Albany Municipal Airport Albany, ORInfinite Air Center, LLC FS $3.79 KEUG Mahlon Sweet Field Airport Eugene, OR Atlantic Aviation EPIC FS $5.28

KSLE McNary Field Airport Salem, OR Salem Aviation Fueling @ Salem Air Center EPIC FS $4.79

KTMK Tillamook Airport Tillamook, OR Tillamook Airport Phillips 66 PS $3.88

KMMV Mc Minnville Municipal Airport Mc Minnville, OR Cirrus Aviation Epic $4.35

77S Hobby Field Airport Creswell, OR Creswell Airport Phillips 66 SS $3.36

17S Chehalem Airpark Newberg, OR Precision Helicopters PS $3.63

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:FEBRARY 1, 2018 – FEBRARY 28, 2018

02/28/2018

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100LL Avgas prices within 55 miles of Newport, OR 97365

100LL$4.36—$6.03Average $4.98

KONP Newport Municipal Airport Newport, OR Newport Municipal Airport Phillips 66 SS $5.00 or with pre-paid fuel card. $4.50 FS $5.10 KCVO Corvallis Municipal Airport Corvallis, OR Corvallis Aero Service EPIC SS $4.85 FS $5.35

6S2 Florence Municipal Airport Florence, OR Florence Airport Volunteer Group SS $4.90

7S5 Independence State Airport Independence, OR Nutsch Aviation Phillips 66 SS $4.36

S12 Albany Municipal Airport Albany, ORInfinite Air Center, LLC EPIC SS $4.79 KEUG Mahlon Sweet Field Airport Eugene, OR Atlantic Aviation EPIC SS $4.42 FS $6.03

S30 Lebanon State Airport Lebanon, OR LebanAir Aviation independent SS $4.95 KSLE McNary Field Airport Salem, ORSalem Aviation Fueling @ Salem Air Center EPIC SS $4.85 FS $5.37

KTMK Tillamook Airport Tillamook, OR Tillamook Airport Phillips 66 SS $4.75 KMMV Mc Minnville Municipal Airport Mc Minnville, OR Cirrus Aviation Epic SS $4.75 FS $5.20

I have included some pictures from February.16

NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:FEBRARY 1, 2018 – FEBRARY 28, 2018

02/28/2018

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:FEBRARY 1, 2018 – FEBRARY 28, 2018

02/28/2018

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:FEBRARY 1, 2018 – FEBRARY 28, 2018

02/28/2018

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