Agile pm tool

Current and Future of Agile PM Tools

Syed Rayhan, Nimat Haque

Co-founders, Code71, Inc.

Product: http://www.scrumpad.com

www.Code71.com www.ScrumPad.comCopyright 2010, Code71, Inc.

2

Syed Rayhan’s Background

Expertise

Career

Iterative incremental development

Technology planning and architecture

On-shore/Off-shore software development using Agile/Scrum

Interests

Co-founder, Code71, Inc.

14+ years of total experience

Co-author of “Enterprise Java with UML”

Cultural aspect of self-organizing team

Scrum for projects delivered remotely

Agile engineering practices


3

Nimat Haque’s Background

Expertise

Career

Project Management

On-shore/Off-shore software development using Agile/Scrum

Interests

Co-founder, Code71, Inc.

Current job: Scrum Master at INPUT in Reston, VA

10+ years of total experience

Lean Software Engineering – Learning about Kanban

Coaching

Distributed Teams – how to get best out of remote teams


4

The tool questions?

What kind of tool is good for my team?

What options are available?

Is a tool necessary for Agile adoption?

When is a simple whiteboard+card+marker good for team?

When is spreadsheet good for a team?

Do I need a tool?

What is the future trend for Agile PM tools?

Can I adopt traditional tool for Agile projects?

What features should an Agile PM tool have?


5

What do we expect from a tool?

Story/Bug/Task tracking

Burndown charts

Estimation tracking

Product Backlog Management

Minimum Viable Product Additional/Enterprise Features

Test case management

Release planning

Security/Backup

Conversation/Context tracking

Reporting

Change history tracking

Notification

Program/Portfolio planning

Documentation

Status tracking


6

Available options for tools

Simple Tool Whiteboard + Corkboard + Card + Flip charts +Marker

Spread sheet Excel with agile templates

Traditional PMTool

MS Project +MS Project Server, TFS, Clarity, Basecamp

Agile PM Tool

Rally, Version One, Mingle, ScrumPad, Target Process, Scrum Works, JIRA+GreenHopper,


7

Current tool adoption

No Tool

Spread sheet

Traditional PM Tool 24%

Agile PM Tool 11%

30%

16%

Wiki, Bug Tracking, InHouse, Other

18%

Source: http://targetprocess.com/LearnAgile/Whitepapers/AgileTools.aspx


8

Factors influencing tool choice

Location Co-location, distributed,

Project Size Single team, multiple teams

Process XP, Scrum, Kanaban

Customization Workflow, roles, data, reporting

Price Subscription-based, Perpetual, Site, By user, By project, A combination of user, project, storage, bandwidth etc,

Hosting Hosted shared, hosted private, on-site

Other usability, API, integration with other tools, social networking, customer support


9

Simple Agile PM Tool

Pros

1. Flexible, can be easily changed

2. Easy to use and understand

Cons

3. Tangible, perfect complement for reach face-to-face interaction

4. Great visibility to teams

Whiteboard/Corkboard, Card/Sticky, Marker, Flip Charts

1. Does not scale- large backlog, large project, large company

2. Does not work for distributed teams

3. Lack of reporting

5. Vulnerable to data loss, No Back up

5. Inexpensive

4. Limited visibility to Stakeholders


10

Spreadsheet as a PM Tool

Pros

Cons

Excel, or Google Spreadsheet

1. Easy to learn and use

2. Web-based spread (i.e. Google) sheets can be used by distributed teams

3. Inexpensive

1. Does not scale- large backlog, large project, large company

2. Reporting is possible but very cumbersome

3. Limited visibility to both team and stakeholders

4. Venerable to Data Loss

4. Back up exists


11

Agile PM Tool

Pros

Cons

Rally, Version One, Mingle, ScrumPad, Target Process, Scrum Works

1. Easy to scale

2. Appropriate for distributed teams

4. Provides change histories

1. Limited flexibility

2. Learning curve

3. Could be expensive

3. Insightful automated reporting

5. Protect from unauthorized data access and loss

4. Team needs to be logged in always for visibility


12

Concerns about using software tools for PM?

Teams are constrained by the tool’s capability

Teams following Agile process poorly might turn to tools for successful adoption

Tools might turn collaboration into reporting

Tools might replace the rich face-to-face interactions

Repurposed Agile tool might keep the pre-Agile practices


13

Agile PM Tools

Are Not:

-Replacements for direct communication/interaction

-Proxies for adoption of Agile values in the organization

-For helping teams become self-organized/self-managed

Are:

- For augmenting the productivity of the team


Conceptual architecture of an Agile PM tool

Let’s Try to Understand How an Agile Tool Should Looks at Agile PM


Unit of Work

storyBacklog

Macro View Micro View

What do we really manage on an Agile project?

rolls up


The context for managing a project

story

tasks

messages

impediments

filesbugs

comments

decisions

rules

time

Glossary

tags

Backlog

organization

collaboration

rating

reputation

wiki

Test cases


Right tool for the right audience

IDEPM Tool

• Community view of a project

• Management focus

• Generates macro level trend & insights for broader audience

• Suitable for integration with accounting/billing, CRM, ERP etc.

• Developer/Technical view of a project

• Engineering focus

• Pushes story/task level data to rest of the project team through PM tool

• Suitable for integration with code repository, build tool, test tool

What tool(s) is the most important for a software project team?

Svn/Git

CruiseControl

Load Runner

Ncover/Rcover

Getsatisfaction/UserVoice

Freshbook/Quickbooks

ZenDesk/Lighthouse

Stories and tasks

status and outcomes


How tools are evolving?

Traditional PM tools

Agile PM Tools

re-branding

purpose-built

Agile Application

LifecycleTools

re-branding

Be –aware of these tools


A simple Agile PM Tool selection decision tree

Single co-located team?

What Agile PM Tool?

New to Agile?

yes

New to Agile?

Single distributed team?

Start with simple toolStart with a hosted

Agile PM tool(e.g., ScrumPad)

yes no

yes

no

Start with a Google spreadsheet

yesGrow into

no

no

Grow into


20

ScrumaPad Demo


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Q&A

“Right tools help teams do things faster, better”

Please contact for a ScrumPad

Demo:

Contact: [email protected]: http://blog.syedrayhan.comCompany: http://www.code71.comProduct: http://www.scrumpad.com

Agile pm tool

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