Agenda Youth Advisory Committee - City of …€¦ · 12 youth Community Members who must live, ......

Agenda Youth Advisory Committee Notice is hereby given pursuant to the Local Government Act, 1999 that the next Meeting of Campbelltown City Council’s Youth Advisory Committee will be held in the Council Chamber, 172 Montacute Road, Rostrevor on

Monday 1 May 2017 at 6.00 pm for the purpose of considering the items included on the Agenda.

Tracy Johnstone Manager Community Services & Social Development

Youth Advisory Committee The role of the Committee as recognised by Council as follows: 1. the primary role of the Committee is to advise the Council on matters relating to

young people 2. the Committee is authorised to fully investigate issues/projects before presentation

to Council; the investigation process may address matters such as:

(a) background (b) relevance to Council’s policies (c) resource implications for establishment and ongoing operation and

maintenance (d) pros and cons (e) details of consultation (if any) (f) options available.

Terms of Reference

Purpose

To advise Council on matters relating to young people and on the provision and development of youth services.

Membership The Mayor and 1 Member of Council

1 representative of each of the following Service Clubs:

- Kiwanis Club of Rostrevor/Campbelltown

- Magill Sunrise Rotary Club

- Rotary Club of Campbelltown.

1 representative of each of the following schools (terms of office are for one year; schools to advise representatives each November for the following year)

- Norwood Morialta High School

- Charles Campbell College

- St Ignatius College

- Rostrevor College

COUNCIL

Youth Advisory

Committee

Young People

Council - Elected Members

General Community

Service Club Representatives

High School Representatives

12 youth Community Members who must live, work or study in Campbelltown (terms of office are for two years with an annual contestability of half the positions) and who are aged between 12 and 25 years at the commencement of their term

A Committee Member’s position automatically becomes vacant if they are employed by Council.

Appointment of Chair The Chair of this Committee will rotate at each meeting amongst youth Community members of the Committee. The Committee will recommend the Chair appointment roster for each calendar year to Council for adoption.

Conflict of Interest Applies to all Committee Members as per Local Government Act 1999 Part 4 Division 3.

Meeting Times The Committee shall meet at least 6 times each calendar year between February and November.

Public Notice of Meeting Displayed on Council Office Noticeboard and Council’s Website at least three business days prior to each meeting.

Notice to Members In appropriate form as determined by the Committee as per Local Government (Procedures at Meetings) Regulations 2000 regulation 23.

Procedures at Meeting As per Local Government (Procedures at Meetings) Regulations 2000 Parts 3 and 4. All business put to the Committee will be brought forward to a meeting by motion, recommendation, staff report or other business. Every Member must vote on every matter that is before the Committee for decision. The Chair of the meeting will have a deliberative vote only.

Quorum As per Local Government (Procedures at Meetings) Regulations 2000 regulation 26(a).

Compliance Committee Members must comply with all Council policies, codes and resolutions as applicable.

Absenteeism A Committee Member’s position on the Committee will be declared vacant if the Member misses 3 consecutive meetings or more than 50% of meetings in a financial year without the leave of Council.

Committee Term Elected Member positions will expire in November of even years. Other appointments will be for the term discussed in the Membership clause of these Terms of Reference. At the expiration of the relevant period, positions will be declared vacant and nominations will be sought for the appropriate term of office. At the expiry of their term, Independent Youth Committee Members may be reappointed by Council to a maximum of 3 consecutive terms (6 years).

To: Mayor Brewer - City of Campbelltown Cr Jill Whittaker - City of Campbelltown Ms Adelle Martin - Youth Community Member Ms Tasha Trebeck - Youth Community Member Ms Jessica Vari - Youth Community Member Ms Iman Zehra - Youth Community Member Mr Savier D’Arsie-Marquez - Youth Community Member Ms Ashlee Leach - Youth Community Member Ms Jessica Kim - Youth Community Member Ms Erin Sydney-Jones - Youth Community Member Ms Luci Blackborough - Youth Community Member Ms Claire Coleman - Youth Community Member Ms Jing-Yang Li - Youth Community Member Mr Timothy Forbes - Youth Community Member Mr Brad Silby - Rotary Club of Campbelltown Ms Siony Gardiner - Rotary Club of Magill Sunrise Mr Chris Ward - Kiwanis Club of Rostrevor/Campbelltown Ms Giulia-Giorgina Condoluci - St Ignatius College Ms Kayla Peoples - Norwood Morialta High School Ms Mara Abigail Guez - Charles Campbell College Mr Alex Cusack - Rostrevor College

Youth Advisory Committee Agenda

Table of Contents

1. Apologies 2. Minutes

Recommendation That the minutes of the meeting of the Youth Advisory Committee held on Monday 3 April 2017 as printed and circulated be taken as read and confirmed.

3. Manager Community Services & Social Development’s Report

3.1 Youth Advisory Committee Representative Reports Page 13 3.2 YACSA (Youth Affairs Council of South Australia) Summit Page 15 3.3 Youth Advisory Committee 2016/2017 Work Plan Update Page 17

4. General Business

Chair for the meeting - Mr D’Arsie-Marquez

Minutes Youth Advisory Committee Minutes of the meeting of the Youth Advisory Committee held in the Council Chamber, 172 Montacute Road, Rostrevor, on

Monday 3 April 2017

Minutes - Youth Advisory Committee 3 April 2017

Reference: 17/20988 Page 1

Chairperson: Mr Timothy Forbes - Youth Community Member Members Present: Mayor Brewer - City of Campbelltown

Ms Adelle Martin - Youth Community Member Left 7:21 pm Ms Tasha Trebeck - Youth Community Member Arrived 6:06 pm Ms Jessica Vari - Youth Community Member

Mr Savier D’Arsie-Marquez - Youth Community Member Ms Ashlee Leach - Youth Community Member Arrived 6:06 pm Ms Jessica Kim - Youth Community Member Ms Luci Blackborough - Youth Community Member Ms Claire Coleman - Youth Community Member Ms Jing-Yang Li - Youth Community Member Left 7:29 pm Ms Siony Gardiner - Rotary Club of Magill Sunrise Mr Chris Ward - Kiwanis Club of Rostrevor/Campbelltown Ms Giulia-Giorgina Condoluci - St Ignatius College Ms Kayla Peoples - Norwood Morialta High School Ms Mara Abigail Guez - Charles Campbell College

Council Staff Present: Youth Development Officer Meeting Commenced: 6:02 pm Meeting Concluded: 8:14 pm

1. Apologies

Ms Guez moved and Mr D’Arsie-Marquez seconded that apologies be received for the absence of Cr Whittaker, Mr Silby and Ms Sydney-Jones. Carried

2. Minutes

Mr D’Arsie-Marquez moved and Ms Kim seconded that the minutes of the meeting of the Youth Advisory Committee held on 6 March 2017 as printed and circulated be taken as read and confirmed. Carried




3.1 Youth Advisory Committee Representative Reports

Reference: B304 The time being 6:06 pm Ms Trebeck and Ms Leach entered the meeting. Mr Forbes reported that he may be attending an entrepreneur conference in

Indonesia.

Mayor Brewer had the opportunity to speak to founding YAC Member David Beres at YAC's 20th Birthday event.

Ms Coleman has been appointed as the Activation Representative for Psychology Honours at UniSA.

Ms Trebeck is continuing to work on her new business and will be meeting up with two new clients soon.

Ms Leach reported that her netball team won grand finals.

Mr Ward reported that the money his Club has donated to 'Kickstart for Kids' is being directed to East Torrens Primary School and that E-Grade recently held its final meeting due to dwindling numbers.

Ms Gardiner thoroughly enjoyed the movie at YAC's 20th Birthday event and reported that her Club raised some funds doing car park marshalling at the 'Secret River' performances.

Ms Guez attended was recently awarded the Long Tan Leadership Award.

Ms Condoluci is in the process of moving house to another location in the Campbelltown Council area and has started working in the terminal of a domestic cruise ship.

Mr D’Arsie-Marquez is enjoying uni life and is continuing to work on his acting by attending networking events.

Ms Kim reported that the Fringe show she was involved in had two sold-out performances and that she is involved in the Safe Schools Coalition at her school who recently held their first meeting for the year.

Ms Martin has injured the tendon in her shoulder doing discus so will be unable to participate in sport for one month however is happy to have received A's in Legal.



Ms Peoples reported that school has recently gotten a bit easier.

Ms Blackborough recently attended Year 12 Retreat and will be assisting with her

school musical as a stagehand this weekend.

Ms Vari has been asked to attend the Year 12 formal and has applied to the Army.

Ms Li reported that she recently got her Learner's Permit and will be playing the role of Sebastian in her school musical, The Little Mermaid Jnr.

Ms Martin moved and Ms Leach seconded that the Representative Reports be received. Carried 3.2 Youth Advisory Committee 2016/2017 Work Plan Update

TRIM Reference: B304 The time being 7:21 pm Ms Martin left the meeting. The time being 7:29 pm Ms Li left the meeting. Ms Blackborough moved and Ms Guez seconded that the update to the 2016/2017 Youth Advisory Committee Work Plan be received and that the following key updates to the Work Plan be made: that YAC Members promote the program and assist at the April school holiday

activities as discussed

that YAC do not participate in the UniSA Magill Campus UniTopia event on Wednesday 17 May however that Staff let USASA know that YAC would like to participate in the end of year UniTopia event

that YAC hold a 'Big Cozy Night In', mock interviews, video editing workshop,

Zumba, XBOX games and a makeup workshop during the July school holiday period

that YAC Members visit the Kiwanis Club of Athelstone to speak on Monday

14 August. Carried



3.3 Youth Advisory Committee Social Media Discussion

TRIM Reference: B304 Mr D’Arsie-Marquez moved and Ms Trebeck seconded that the Committee provide the following suggestions to get the most out of Youth Advisory Committee social media accounts: feature a YAC Member as part of 'YAC Member Mondays' on the third Monday of

each month

provide a regular YAC Meeting update the day after the meeting

review local places and spaces/hidden gems of Campbelltown

share specials at local cafes or local businesses recruiting where possible include a regular Social Media report in the YAC agenda. Carried

4. General Business

Next YAC meeting: Monday 1 May 2017 at 6.00 pm in the Council Chamber Chairperson: Mr D’Arsie-Marquez Certified a true record ..................................................CHAIRPERSON Taken as read and confirmed this day of ..................................................CHAIRPERSON

Agenda - Youth Advisory Committee 1 May 2017

Reference: 17/26536


3.1 Youth Advisory Committee Representative Reports

Reference: B304 Youth Development Officer, Jessica Lintvelt’s Report

Purpose of Report

To give Members of the YAC (Youth Advisory Committee) an opportunity to report on any relevant youth related matters.

Strategic Plan Link

Strategy 2.1.1 Enhance the capacity of the Elected Members and Committee Members to perform their legislative functions

Background

At each meeting, Members of the Committee are given the opportunity to convey information from their respective peer groups or associated organisations about youth issues that have Local, State, National and International relevance that add value to the Committee.

Discussion

YAC (Youth Advisory Committee) Members are invited to share information about past or upcoming youth events, training or grant opportunities, programs, activities or initiatives that are occurring in the Community.

Social Implications

A vital part of creating the link between young people and Council comes from the representative reports. The Members actively engage with their peers, groups, organisations and initiatives in the Community which inform Council about various up to date youth development projects.

Environmental Implications

There are no environmental implications in relation to this report.

Asset Management Implications

There are no asset management implications in relation to this report.

Governance / Risk Management

There are no governance / risk management implications in relation to this report.

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Reference: 17/26536

Community Engagement Members of YAC consult their peers, local organisations, groups and service providers to inform their reports to the Committee. Regional Implications There are no regional implications in relation to this report. Financial Implications There are no financial implications in relation to this report. Recommendation That the Representative Reports be received.

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Reference: 17/26536

3.2 YACSA (Youth Affairs Council of South Australia) Summit

TRIM Reference: B304 Manager Community Services & Social Development, Tracy Johnstone’s Report Purpose of Report YACSA is the peak youth body in South Australia representing the interests of young people and youth organisations. Strategic Plan Link Strategy 1.1.5 Information and support for people across the lifespan through

advocacy, programs, services and projects Background YACSA are hosting an inaugural member-only Youth Summit on 9 May 2017 to identify the 3-5 critical issues of interest or concern that will impact young people and the youth sector in the lead up to the 2018 State Election. The information gathered will guide YACSA’s work for the year. Discussion Campbelltown City Council is a YACSA Member and as such provide input with developing the 3-5 critical issues of concern that YACSA should consider in their planning. YACSA have initiated an online survey which will form the basis of the discussion at the Committee meeting. Prior to the meeting Members are encouraged to discuss with their family, friends and peers, aged 12-25yo, what they consider are the top issues of interest or concern for young people today. Staff will collate the responses and send them back to YACSA in time for the Summit. Social Implications Through organisations like YACSA and Council young people are provided with the structure and processes to influence decision making. This is a great opportunity that should be capitalised on to ensure that the voice, experience, talents, skills and experience of young people is considered. Environmental Implications There are no environmental implications in relation to this report. Asset Management Implications There are no asset management implications in relation to this report. Governance / Risk Management There are no governance / risk management implications in relation to this report.

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Reference: 17/26536

Community Engagement There are no Community engagement implications in relation to this report. Regional Implications There are no regional implications in relation to this report. Financial Implications There are no financial implications in relation to this report. Recommendation That the following critical issues of interest and/or concern: ................................................... ................................................... ................................................... are sent to the Youth Affairs Council of South Australia to inform the Youth Summit.

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Reference: 17/26536

3.3 Youth Advisory Committee 2016/2017 Work Plan Update

TRIM Reference: B304 Manager Community Services & Social Development, Tracy Johnstone’s Report

Purpose of Report To advise the Committee on the progress of the YAC (Youth Advisory Committee) Work Plan for 2016/2017. Strategic Plan Link Strategy 1.1.5 Information and support for people across the lifespan through

advocacy, programs, services and projects Background In March 2016 a plan of YAC activities for the 2016/2017 financial year was approved by Council. Discussion The 2016/2017 YAC Work Plan is attached for discussion and it is intended that the Committee will focus on reviewing: 1. April 2017 School Holidays 2. status of YAC 2016/2017 Work Plan with 2 months remaining. Social Implications The YAC provides a vital link between Council and young people in the Council area. The Work Plan provides a summary of the events and projects that are coordinated by the YAC and Staff which benefit the cognitive, social, physical and emotional development of young people in the Council area. By providing youth specific events and projects, Council can actively include young people in the City and have them participating and engaging with Council and their local Community. Environmental Implications There are no environmental implications in relation to this report. Asset Management Implications There are no asset management implications in relation to this report.

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Reference: 17/26536

Governance / Risk Management There are no governance / risk management implications in relation to this report. Community Engagement The YAC identified a number of activities that they thought were appropriate and then consulted the Community (including young people) to find out what the needs of young people in the Community are and how to best address these needs. Regional Implications There are no regional implications in relation to this report. Financial Implications The activities contained within the YAC Work Plan are included in the 2016/2017 Council budget. Recommendation That the update to the 2016/2017 Youth Advisory Committee Work Plan be received.

4. General Business

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Youth Advisory Committee Work plan 2016/17

Ref: 16/44394

2016/2017 YAC Calendar

July 2016

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August 2016

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28 29 30 31

September 2016

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18 19 20 21 22 23 24

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October 2016

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9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

November 2016

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27 28 29 30

December 2016

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January 2017

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February 2017

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March 2017

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April 2017

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May 2017

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June 2017

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Activate Campbelltown YAC Shac School Holidays

Healthy Mind, Healthy Body YAC Meeting/Activity

Movies in the Park Public Holiday

SA State School Term Dates: 25 July -30 Sep 2016, 17 Oct -16 Dec 2016, 30 Jan -13 Apr 2017, 1 May -7 July 2017 UniSA: Mid-Year Break: July 4 – July 22, 2016. End of year Break: December 2016 to January 2017

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Ref: 16/44394

Activate Campbelltown

Concept

Activate places and spaces and provide activities/programs for young people in Campbelltown. Includes:

Books on Screen Development of regular ‘club’ Youth School Holiday Programs (Library, ARC etc.) Skill development

Budget $6,000 Event or Program? Program Status Ongoing Key Outcomes Increase use and awareness of public recreation spaces by local young people Increase awareness of YAC Provide events/activities for young people aged between 12 and 25 years in Campbelltown Brainstorming/Planning Race Around the Moonlight Markets More video/digital workshops Photography workshops – BYO camera, ‘How

to Instagram #nofilter’ Cosplay classes/ competition/ meet-ups

/sewing etc ‘Largest game of Tag’, Play it Forward

missions, random acts of kindness Street Geek partnership Halloween maze with tables and block cloth

Netflix club (no chill), Books on Screen, TV Competitions, Giant Jenga Championship Public speaking (utilise participants as MC’s

at events), debate/discussion group Coding, programming Games club (tabletop/board), games night,

cards night, whack a mole Book club Water gun fight YAC Recruitment Camp?

Date Activity Status Comments Attended RM Ref July 12 Books on Screen – Scott

Pilgrim vs. The World Complete Low attendance due to

extreme weather 7 16/47784

14 Video Editing Workshop Complete Run by Tasha 11 16/44438 22 Murder Mystery Night Complete 20 (+2 Y) 16/44444 23 Xbox/Gaming Party Complete 15 Aug 9 Winning Work Complete Trainer arrived 1/2hr late 11 16/78196 13 Pokémon Go Meet Up Complete Approx 30 Sep 1 Thursday Night Games

Group Complete Alternate Thursdays until

November 10 Average 6 attendees

Oct 7 Video Editing Workshop Complete Run by Tasha 10 (+3 Y) 10 Xbox/Gaming Party Complete 6 stayed for whole event 12 7 Books on Screen – The Little

Prince Complete First Netflix screening –

success! 28 (4 Y)

28 Halloween Spooktacular Complete 30 - 35 16/76319 Jan 6 Books on Screen – Suicide

Squad Complete 25 17/7517

20 Books on Screen – A Series of Unfortunate Events

Complete 11 (3 Y) 17/7078

Apr 18 Video Editing Workshop Complete Booked out 10 28 Books on Screen – How to

train your dragon In progress

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Ref: 16/44394

Healthy Mind, Healthy Body

Concept A series of workshops, activities and initiatives for young people which promote healthy, happy lifestyles.

Budget $6,000 Event or Program? Program Status Ongoing Key Outcomes Increase use and awareness of public recreation spaces by local young people Increase awareness of YAC Provide an event for young people aged between 12 and 25 years in Campbelltown Brainstorming/Planning ‘How to Adult’ program with sessions on life

skills such as nutrition (cheap eats), cooking basics, car maintenance, basic fix-its, swimming, knit/crochet/sew, saving money/budgeting (Commonwealth Bank workshops)

How to play ukulele/ the spoons Art competition Creative Campbelltown – recycled art using

cardboard etc., pottery, tie-dye workshop Exam/Study relief and support – use IT Suite.

Meditation/relaxation/gratitude/yoga/mindfulness

Crafts – dream catchers etc. Fitness for stress relief ARC - Dance classes (hip hop etc.), dive-in

movie, roller skating, pool party, pool jousting, aerobics classes, holiday bootcamps, come and try sessions

Makeup workshops

Date Activity Status Comments Attended RM Ref July 18 Crafternoon Complete 13 16/44439 19 Holiday Henna Complete Rania - fun, set up perfect,

some no-shows but got ring-ins 14

21 Comic Art Complete 22 16/44441 Oct - Art Competition Complete Low response due to time of

year (October school holidays) 3 entries

6 Holiday Henna Complete 18 11 Drop-in Crafternoon Complete Very quiet – competing with

other drop-in holiday sessions 4 (2 Y)

Nov - Study Relief Packs Complete We love – run again next year 248 Dec 3 Christmas Card

Workshop Complete Not enough people registered to

hold youth workshop so merged with Adult workshop

2 youth

10 Big Day Art Complete Library event, YAC supported Luke Turner for live art painting

-

Jan 12 Holiday Henna Complete 18 17/7503 14 Garden in a Box Complete Jing-Yang attended 8 17 ARC Group Fitness Complete 2 classes with age group split 9 + 11 18 Makeup/Self-

Esteem Workshop Complete 12 (+2 Y)

23 Comic Art Complete 18 17/7517 TBD TBD How to Adult In progress Apr 21 Holiday Henna Complete Class has been booked out 20 27 Aqua Zumba In progress Class has been booked out 20

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Ref: 16/44394

Movies in the Park

Concept

A film night in Thorndon Park including entertainment and food stalls.

Budget $10,500 Event or Program? Event Proposed Date

Saturday 4 February 2016

Status COMPLETE Key Outcomes Increase use and awareness of public recreation spaces by local young people Increase awareness of YAC Provide an event for young people aged between 12 and 25 years in Campbelltown Brainstorming/Planning Prefer Saturday over Friday, similar time of

year to 2016 Partner with Rotary again, offer sausage

sizzle.

Free popcorn/fairyfloss Online competition with giveaway Glow sticks, stall bingo

Actions Required Task Responsible Progress Set a date for Movies in the Park

YAC Saturday 4 February, 2016

Partnership with Rotary YAC/YDO Rotary to cook sausage sizzle with sausages and Bacon/Egg rolls on offer

Choose venue YAC Thorndon Park – Ele has been notified Create a film shortlist YAC Star Wars (Unavailable)

Fantastic Beasts (Unavailable) Jumanji Ferris Bueller’s Day Off (50% chance available) Indiana Jones (Unavailable) The Breakfast Club The Lego Movie

Run a poll to determine final movie selection

YAC COMPLETE – a total of 267 votes were received and The Breakfast Club won with 40% of the votes followed by Ferris Bueller’s Day Off with 28% (HPRM Ref no. 17/1627)

Book outdoor cinema screen YDO/Events COMPLETE Consider event theming/ entertainment

YAC COMPLETE

Book security YDO COMPLETE Book lighting YDO COMPLETE Book beanbags YDO COMPLETE Book catering YDO Rotary Club of Campbelltown ran BBQ

Kiosk open and Curler Moe’s Popcorn/Fairy Floss booked Purchase movie licensing YDO COMPLETE Promote event YAC/YDO COMPLETE Review:

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Ref: 16/44394

YAC Shac

Concept

A series of pop-up stalls/activities to promote YAC and provide opportunity for YAC Members to engage/consult with young people in Campbelltown. Includes:

Pop-up displays YAC 20th Birthday Celebration (in place of Australia Day Pool Party)

Budget $6,500 Event or Program? Series of Events including YAC 20th Birthday Celebration Status Ongoing Key Outcomes Increase awareness of YAC Provide an opportunity for YAC Members to engage/consult with young people Brainstorming/Planning

Pop Up YAC Shacs St Ignatius and Norwood Morialta High School YAC Shacs held in first half of 2016, yet to hold

at Charles Campbell College or Rostrevor College Explore targeting Year 7’s in local Primary Schools Random pop-up competitions – food decoration, volleyball Rotary Market, Library Car Park, 2nd Sunday each month (when we have an event to promote) Moonlight Market involvement again – first Friday of November, December, February and March

Australia Day Pool Party (Change to YAC 20th Birthday Party)

ARC location BBQ/food Pool party, pool games, pool jousting, water gun fights Utilise courts/grass area for sports, come and try activities, cricket, sack races Decorate mini pavlova competition, lamingtons and Fruchocs (support SA!), Tim Tam Jenga

Date Activity Status Comments RM Ref July 20 Uni SA O-Week Complete 16/47558 24 ARC Opening Complete 16/44443 Dec 2 Moonlight Markets Complete Christmas-themed YAC Shac 4 CCC Christmas Parade Complete Carry youth banner and wear YAC

shirts/Christmas attire 17/7489

Feb 22 UniSA O-Week Complete To be reviewed 6/3/17 23 Rotary Mental Health

Forum Complete To be reviewed 6/3/17

TBD - Charles Campbell College ‘Back on Your Feet’ Day

In progress Explore running a YAC Shac at Charles Campbell College to coincide with their ‘Back on Your Feet’ Day

TBD - Sunrise Rotary Market In progress April 1 YAC 20th Birthday/ NYW

event Complete

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Agenda Youth Advisory Committee - City of …€¦ · 12 youth Community Members who must live, ......

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