AGENDA - Sport Across Staffordshire & Stoke-on-Trent · Board AGENDA 14 May 2014 at 2.00pm (light...

Sport Across Staffordshire and Stoke-on-Trent Board

AGENDA

14 May 2014 at 2.00pm (light lunch at 1.15pm) Training Room, Stafford Leisure Centre, ST16 3TA

1. Apologies

2. Declarations of Interest

3. Andrew Donald, Chief Officer for Stafford & Surrounds and Cannock Chase CCGs

4. Active Staffordshire Presentation – Janene Cox & Tilly Flanagan

5. Minutes of last meeting (29/01/14)

6. Matters arising

7. Year 2013/14 reporting:

a. Sport England Annual Performance Report – MT (Enc 1) b. Delivery Plan progress report 2013/14 – MT (Enc 2) c. Financial report to 31st March 2014 – MT (Enc 3)

8. 2014/15 Delivery Plan, Budget, Risk Assessment – MT (Enc 4)

9. SASSOT Vision 2020 Working Group Update - (Enc 5) – To Follow

Items for information:

1. SASSOT Partner Satisfaction Survey 2013 – Naomi Bird (Enc 6)

2. Review of Sportivate Year 3 & Year 4 Plan– Claire Greenwood (Enc 7)

3. Sportshire Update – Jude Ford (Enc 8)

4. Date, time and theme(s) of future meetings

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Sport Across Staffordshire & Stoke-on-Trent

Board Meeting 29 January 2014, 2.00pm, Craddock Room, Stafford Borough Council

Meeting Minutes

Present Attendees Apologies

Also

Distributed

To:

Laurence O’Neill (LO’N)Andy Weston (AW)

Tilly Flanagan (TF)

Adam Hill (AH)

Stephen Brown (SB)

Sheila Fulford (SFu)

Russell Turner (RT)

Trevor Humphreys (TH)

Mark Thornewill (MT)

Leigh Morton (LM) notes

SASSOT – Chair

Staffordshire FA

Staffordshire Public Health

Stafford Borough Council

Cannock Chase Council

Entrust

Sport England

NuL College

Partnership Director, CSP

Admin Officer, CSP

Angela Dale

David Pinnock

Malcolm Duncan

Fiona Roberts

Janene Cox

Sajid Hashmi

Mark Deaville

Carl Bennett

Michelle Adams

Simon Dickie

Sue Finnigan

SASSOT

Core Team

In attendance: Sharon Moore, County Commissioner For Safer Communities

Jude Ford, Sportshire Coordinator, Staffordshire County Council

Chris Austen, Stoke-on-Trent City Council

Summary of Issues and Action

No. Item Topic Action Date

Due

The Chair welcomed Trevor Humphries, Russell Turner, Jude Ford, Chris

Austen and Sheila Fulford to their inaugural Board meeting and Members

introduced themselves.

1. Apologies as above.

2. Declarations of Interest – none.

3. SCC Youth Offer, Strategy and Commissioning Plans - Sharon Moore,

County Commissioner For Safer Communities

Achieving Excellence for Young People presentation given (copy attached) to

inform on SCC’s current and proposed new Youth Offer that is out for consultation until 26 Feb. SCC’s Cabinet will meet mid-March and, if they

agree, there will be a £50k commissioning budget to build community

capacity in each borough/district. The money will fund a new approach to

working together, providing resource and delivery.

SCC Youth Offer Presentation.pptx

Discussion focused around:

The need to review the service and maximise impact on young people and

families

Resources - transition plans

Consultation to inform of the radical change on what should be delivered.

Young people’s needs are diverse and we need the intelligence to be able

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to respond to them quickly.

The need to avoid duplication - some elements public health will be

looking to cover

Opportunity for alignment – collaborative working between SCC & CSP.

Good commissioning examples highlighted: Sportivate, Aiming High,

work with FE, Primary School Sport, public health research and support

for the voluntary sector (Sport Makers, Sports Leadership training)

SCC to visit boroughs/districts at a local level. £50k resources needs to be

‘needs- led’ Offer extended to use facilities at Newcastle-under-Lyme College in the

evening. TH to liaise with Sharon Moore.

Action

All to take part in the consultation

http://www.snapsurveys.com/swh/surveylogin.asp?k=138910695408 Any

questions contact Sharon Moore 01785 277033

[email protected]

MT to liaise with Sharon re collaborative working and report back to the

Board

TH

All

MT

Feb

By

26Feb

Feb

4. Welcome to new Board Member – LO’N (Enc 1)Paper presented to introduce and welcome new Board Member Trevor

Humphreys, Academy of Sport Manager at Newcastle under Lyme

College as the representative from the Further Education sector.

5. Minutes of last meeting (23/10/13) - agreed

6. Matters arising

6.2 Community Sport Networks (CSNs) – MT distributed a written

response that informed of the current picture of CSNs; that is no

formal CSNs are currently in place, many of the groups continue to

meet and work together but through other wider thematic

partnerships rather than the CSN.

7.

7.1

Year 2013/14 reporting:

Q3 Delivery Plan progress report for 2013/14 – MT (Enc 2)

Report and Delivery Plan presented. Good progress against the Delivery Plan

targets continues to be made.

7.3 Financial report to 31st December 2013 including Sport England funding

allocation – MT (Enc 3)

Financial performance report presented that had, prior to the meeting, been

consulted on with the Board Finance Champions (MD & DP).

Items to note:

Overall on track with the budget; there were no issues to report

Finance Champions had been consulted on and agreed to additional

expenditure of £17k for Sport England to carry out Facility Planning

Modelling work for the Sub-Regional Sports Facilities Framework. Draft

report due mid-Feb and full report in April. Sub-Regional Facilities

Framework will provide an evidence base to demonstrate strategic demand

mailto:[email protected]

http://www.snapsurveys.com/swh/surveylogin.asp?k=138910695408

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when submitting bids. Data will be available for use by local authorities,

universities, schools, clubs etc giving potential ROI opportunities and a

value added proposition for partners and users of the SASSOT service.

Report accepted.

8. Board Representation – MT (Enc 4)

Report presented to inform on the request from 2 organisations (S&S/CC CCGs

& SCC) and potential benefits for them to join the Board.

Discussion focused around:

Whether the representatives should be appointed, co-opted for a project

period, be invited for specific agenda items or be part of sub-groups.

The Chair informed that a representative from the Staffordshire & SoT

Partnership had also expressed an interest in joining the Board.

The need to be clear of the purpose of the Board and the danger of becoming

too big. (Governance work - part of the Vision 2020 / future direction sub-

group)

It was agreed that:

MT to liaise with Andrew Donald, Chief Officer for Stafford & Surrounds

and Cannock Chase CCGs to establish if he can represent the CCG network.

Andrew to be invited to next Board meeting to present on what opportunities

CCGs can offer and the benefits of becoming a Board Member. MT to

decide whether this is appropriate before or after the 26th February Board

meeting i.e. when a more future facing profile is consulted on.

MT to liaise with Sharon Moore, County Commissioner for Safer

Communities to establish if she wishes to join or if she is happy to feed into

the Board via the existing 2 SCC representatives

MT

MT

Feb

Feb

9. Eventbrite – Lee Booth (Enc 5)

Report presented to inform of the proposal to introduce Eventbrite as the online

bookings and payments system for the education and training programme.

The introduction of Eventbrite would mean a slight increase in workshop costs,

but would be more beneficial to customers and save on SASSOT staff time.

Workshop delegates would still be able to make postal and over the phone

bookings/payments. This is a sound investment to improve efficiency and

effectiveness of operations whilst offsetting the costs.

The report was accepted and it was agreed to implement Eventbrite with effect

from April 2014.

SASSOT April

10. SASSOT Vision 2020 – Balanced Scorecard SWOT Exercise (Enc 6)

Report presented to inform of the Vision 2020 working group meeting and

facilitated Board workshop organised for 26 Feb, 2-5pm at Stafford Borough

Council to carry out a PESTLE exercise.

Action

LM to ascertain Board members’ commitment to attend PESTLE workshop

on 26 Feb prior to engaging outside facilitator as there will be a £450 charge.

CA to enquire if there is an experienced person at Staffordshire University

who could carry out the facilitated workshop and inform the Chair

LO’N to check with CB the facilitator’s workshop content, minimum and LO’N Feb

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maximum delegate numbers

The outcome of the workshop would inform the Vision 2020 sub-group

meeting on 5 March.

The Board concluded that depending on the suitability of the facilitator, the

number of confirmed attendees and spread across sector organisations that the

workshop goes ahead.

MT &

LO’NFeb

11. Girls Active Project – Naomi Bird (Enc 7)

Information report presented to inform of the new and recently commissioned

£20k piece of work from SCC Youth & Community Service to coordinate a

women and girls’ grants programme in Burton, Rugeley, Chase and Tamworth. .

The pilot project will be monitored and recommended improvements fed back to

SCC’s Youth & Community Service. Contact Naomi Bird on [email protected] for more information.

12. Active People Survey 7 Results – Naomi Bird (Enc 8)

Information report presented with a comprehensive review of the latest APS 7

results.

Overall the results show a positive picture of achievement and progression but

there is still a lot of work to be done.

Action:

Volunteering – some results are significantly different to that in the past.

SASSOT to carry out comparison work with VAST’s figures to identify if there is a reason

Volunteering - MT to meet with TH re a volunteer strategy (BTEC students

have to do 60 hours per year as part of their course).

Club Membership and Volunteering – SASSOT to look at trends and take to

NGB Forum to see if they can rationalise any declining APS 7 results

Naomi

MT

Naomi

Feb

Feb

Feb

13. Sport & Physical Activity Project – Ben Hollands (Enc 9)

Information report presented and accepted.

Pilot research taking place that looks at very detailed data on what sport and

physical activity is provided across Stafford Borough. This will help identify

gaps and where to target future provision. Hoping to next map Cannock and

once research for both districts is complete it will be used to support a joint

sport and health proposal to Stafford and Cannock CCGs. It was pointed out

that Stafford and Cannock also includes a tip of South Staffordshire

Action:

Ben Hollands to attend a Board meeting to inform on the research process and

sport and health proposal.

Ben 14.05.14

14. Sportshire Update – Jude Ford (Enc 10)

Information report presented and accepted.

2012 Legacy Report – recommendations approved by SCC’s Corporate Review Select Committee – copy available from JF

[email protected]



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Staffordshire Talented Athlete Fund – LM to forward information to AW

and SFu for dissemination to schools

Kitting Out process ahead of the Commonwealth Games- AW to provide JF

with contact details for St George’s Park.

LM

AW

Feb

Feb

15. AOB

MT circulated an update prepared by Cllr Mark Deaville as he had sent his

apologies for this meeting.

The Chair congratulated Carl Bennett on his appointment of interim chair

of CIMPSA and Michelle Adams as Acting Assistant Director of

Economic Development, Culture & Sport at SoTCC

The Chair requested that the Vision 2020 sub group also looked at

frequency, dates and timings of meetings i.e. do we still need 4 meetings a

year as we struggling with attendance in the summer.

The Chair welcomed any feedback from the Board regarding the content

and format of the meetings i.e. do they work for you? Contact

[email protected]

Vision

2020 sub

group

All

March

March

16. Date, time and theme(s) of future meetings

SASSOT Vision 2020 Exercise

Weds 26 Feb 2014, 2.00pm

Walton Room


Weds 14 May 2014, 2.00pm Stafford Leisure Centre

Provisional 16 July 2014, 2.00pm Stafford Borough Council

Weds 22 October 2014, 2.00pm Stafford Borough Council

All 26.02.14

Prepared By: Date Checked By File Code

Leigh Morton 3 Feb 2014 Laurence O’Neill Executive Board Minutes 290114


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Report to the Board – Enclosure 1

Report Title Sport England Six Monthly Performance Report

Date 14 May 2014

Open Agenda item X

Private and Confidential Agenda item

By virtue of containing confidential information relating to:

Contact Officer Name: Mark Thornewill

Tel: 01785 619896

For Information X

For Decision

1. Purpose of Report

To provide a copy of SASSOT’s annual performance report as submitted to Sport England.

2. Recommendation(s)

For information.

3. Executive Summary

Sport England requires that each CSP completes a six monthly and annual Performance Management Template in October and April.

The Performance Management system involves two sections:

Delivery

Infrastructure

Participation rates, as provided by the latest Active People Survey results, are also taken into consideration as an indicator but the CSP is not performance managed

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on this.

Delivery includes the following:

Coaching

NGB Delivery

School Games

Sport Makers

Sportivate

Strategic Networking

Infrastructure includes the following:

Board Effectiveness

Efficiency

Financial Planning

Leadership

Relationship with Host

Risk Management

Structure

CSPs carry out a self-assessment against the criteria for green, amber or red ratings in each of the sections apart from Sport Makers and Sportivate which is ranked according to data taken from the central information portal.

Sport England then assess the evidence provided, carry out a moderation exercise to ensure that the assessments are consistent across the CSP Network and then the Sport England Strategic Lead in each area meets with the appropriate CSP Directors to discuss the results.

An individual green, amber, red rating is awarded to each of the areas above (a gold rating can also be awarded for programmes such as Sportivate where the CSP has exceeded the agreed target). A rating is then awarded for both the Delivery and Infrastructure sections. Originally the combination of these two results was used to give the CSP an overall rating this no longer applies and each area is considered on its own merits allowing improvement to be focussed on the appropriate area.

For the period April 2013 to March 2014 SASSOT has received the following performance rating for each of the sections:

Delivery:

Coaching - GreenNGB Delivery - GreenSchool Games - GreenSport Makers - Green (Gold)Sportivate - Green (Gold)Strategic Networking - GreenDelivery - Green

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Infrastructure:

Board Effectiveness - GreenEfficiency - GreenFinancial Planning - GreenLeadership - GreenRelationship with Host - GreenRisk Management - GreenStructure - GreenInfrastructure - Green

Participation Amber (based on the results of the latest Active People Survey which show that participation in sport at least once per week by the 14 + population in Staffordshire remains unchanged).

Our NI 8 participation rates I e the % of the 16 + population who participate in sport and active recreation on at least 3 x 30 minutes per week has seen an increase. In 2006, the first Active People Survey our % was 20.5% the latest figures show 26.7% a % increase over 8 years.

Overall feedback from Sport England was strongly positive in terms of our performance and the fact that our newly introduced tracker system allows us to demonstrate impact in terms of our work areas relating to NGB engagement & support, Strategic Networking, Coaching Services and our programme delivery.

A copy of the full report can be found on the Board Member area of the SASSOT web site and a copy will be available at the meeting.

CSP Name Sport Across Staffordshire and Stoke - on - Trent

CSP Director Mark Thornewill

2011-15 Funding URN 2011001435

Delivery Agreed Actions

Coaching 0Green

NGB Delivery 0

Green

Primary School Support 0Green

Satellite Clubs 0Green

School Games 0Green

Sportivate 0Gold

Strategic Networking 0Green

Infrastructure

Board Effectiveness 0Green

Efficiency 0Green

Equality 0Green

Financial Planning 0Green

Leadership 0Green

Relationship with Host 0Green

Risk Management 0Green

Safeguarding 0Green

StructureMark to quantify costs for creating and managing account.

Green

Delivery Intelligence 0Participation Rating

Audit (where applicable) 0 Amber

Sign Off

Name Signature

CSP Director

CSP Chair

CSP Host (where hosted)

County Sports Partnerships Report Q4 2013-14

We agree that this report represents a true reflecton of the CSP performance for

Sport Across Staffordshire and Stoke - on - TrentIMPROVEMENT ACTIONS

Please provide a brief update against the improvement actions agreed at Q2

Action Update

Notes of Q4 Meeting with Sport England

We discussed the convention and key messages.

We discussed the use of the additional core fundign and noted the focus on insight and research and NGB capacity. We discussed the geographical focus of this work.

Actions Agreed Please list these in Actions section on appropriate tab.

INFRASTRUCTURE Sport Across Staffordshire and Stoke - on - Trent

Please provide a RAG and a justification for the RAG selected against each element using the criteria provided.

Board Effectiveness

Green

The CSP board has and implements clear, up to date terms of reference (or equivalent) that clearly set out:- chair and member terms of office, - a role in measuring CSP performance, - independent decision making (distinct from the host alone where appropriate) and - clear connections to local stakeholders. These should be reviewed annually.Board members are willing and able to advocate on behalf of CSP and other stakeholders.

Amber

The CSP board has clear, up to date terms of reference (or equivalent) that clearly set out:- chair and member terms of office, - a role in measuring CSP performance, - independent decision making (distinct from the host alone where appropriate) and - clear connections to local stakeholders. These should be reviewed annually.

RedThe CSP has terms of reference for the board that set out some, but not all of the above areas and/or are in need of updating / or the CSP has no up to date terms of reference for its board.

Justification RAG

The Board has clear TOR which set out the role of the Board and Board Members. Roles of Chair, Vice Chair are set out in a written document as are the roles of Board Members and our Champion Roles. The Board Champion roles were reviewed recently and agreed by the Board GreenThe Board receives a progress report on the CSP's Delivery Plan and Sport England performance report at each meeting. The Board receives the results of our annual Partnership satisfaction survey. The Board has established a Vision 20/20 Working Group to examine how the Partnership can develop further.The Partnerships Constitution clearly sets out that the Board is the independent decision making body for the partnerships work and is accountable for performance

Local Stakeholders from local authorities, NGB's Health, HE, Education, private sector and the voluntary sector are represented on the Board. A new Board member has been recruited from the FE sector.The Partnership has formal links with Staffordshire Chief Leisure officers Forum, University Sports Board and Health. The Board LA Chief Executive Representative takes regular updates to the Staffordshire CEO Forum and advocates for the partnership and its role.Actions Agreed at Q4 meeting

Efficiency

GreenThe CSP can provide evidence of efficiencies that they have both identified and realised during the 13-14 financial year.

Amber The CSP has identified potential areas for efficiency savings and plans to implement these.

Red The CSP has not given consideration to efficiency savings

Justification RAG

We have procured a new programme to improve the booking and payments service ref our events and training and workshop programme. A greater percentage of bookings and payments will now be made on line providing a better service to customers and giving efficiency savings of 52.50 hours staff time per annum which can be reinvested in organising and promoting additional courses. Green

Additional resources have been obtained to support the development of Girls Activity Programmes in 3 areas of the County. The majority of this funding will be used for direct delivery.

We have combined the duties of one post to support NGB delivery and our volunteer coordinator role

We offered a placement to a visiting professor from the University of Turin to help her understand the delivery of sport in England in return for her developing a comprhensive sports data collection software toolkit for us. This will be used to enhance our local insight remit.Actions Agreed at Q4 meeting

Equality

Green The CSP has achieved the foundation level of the Equality Standard

Amber The CSP can demonstrate that it is working towards the Foundation level of the Equality Standard

Red The CSP has no evidence of progress against the Foundation level of the Equality Standard.

Justification RAG Achieved both the foundation and preliminary levels Green

Actions Agreed at Q4 meeting

Financial Planning

Green

The CSP has a medium to long term financial plan (min 3 years) in place which is regularly and openly presented to the board. CSP financial planning includes: - policies on contingencies, reserves and cash flow and - maintaining up to date payment claims for Sport England.

AmberThe CSP has a medium to long term financial plan in place (min 3 years) and is up to date on all payment claims for Sport England.

RedThe CSP is spending more in the financial year than it will receive as income and/or has no long term plan in place and/or the CSP board is not aware of the current financial situation and/or has not kept up to date with Sport England award claims.

Justification RAG An annual budget is approved by the Board. The Board has two Financial Champions who work with the Director and oversee finance and report to the Board on financial matters GreenWe have a 3 Year forward budget plan in place. All but 1 of our 12 local partners has confirmed funding for 2014/15

A continency/reserve fund is in place and is at a sufficient level to cover the partnerships liabilities including staff redundancies should the need arise. The partnerships liabilities are reported to the Board at the annual budget setting meeting and the Board agrees the level of Reserves held.

We adopt our hosts Financial Regulations and are audited annually. We are up to date with our claims to Sport England. A recent Audit found the organisation to be EFFECTIVE the highest level of ranking.Actions Agreed at Q4 meeting

Leadership

Green

The CSP has a clearly defined strategy and business/improvement plan and can provide evidence that these are having an impact on the performance of the CSP.These should include a clear improvement plan that includes examples such as a stakeholder survey, use of an improvement tool such as CSIT. Appropriate performance review processes for the staff team are in place and implemented.

AmberThe CSP has an out of date strategy and/or a plan towards improvement that is not clearly being implemented.Appropriate performance review processes for the staff team are in place and implemented.

RedThe CSP has no clear strategy and/or no improvement plan in place. No performance review process for staff is in place.

Justification RAG

We have a three year Business Plan and an annual delivery plan that sets out how we will monitor our performance and identify areas for improvement We have an annual Performance Development Review for staff. We have committed to the WMCSP Peer Review process for 2014/15. Staff Team has carried out a Balanced Scorecard SWOT analysis to inform our improvement plans for 2014/15. Green

Performance and areas for improvement are idetified through our annual partner satisfaction survey, the results of this are reported to the Board. Overrall satisfaction from Partners for 2013/14 is 97.6%.The Board has established a vision 20/20 working group to review our delivery and look at improvements for the future. PESTEL review carried out with Board and Team. In March.

Areas for improvement planning are discussed at team meetings, this year we have reviewed and implemented changes to our NGB engagement recording and Impact documents.Actions Agreed at Q4 meeting

Relationship with Host (hosted CSPs only, Independent CSPs should leave this section blank)

Green

CSP has a current, signed MOU in place with the host agency. The host has a clear responsible officer for working with the CSP, has clear roles and responsibilities which are being delivered and is engaged with the CSP board. The CSP can demonstrate added value from its relationship with the host.

Amber The CSP has a current, signed MOU in place with the host agency.Red The CSP does not have a current, signed MOU in place with the host organisation.

Justification RAG We have a current signed MOU with our Host seting out the arrangements, this is also reflected in the Partnerships Constitution. Green

The Head of Leisure Services is the reponsible officer, The Head is a member of the Partnerships BoardThe CSP demonstrates added value to the host through a close working relationship in terms of programme delivery and intelligence provision. A number of NGB's who work closely with the CSP across the County are hosted in the same office which presents opportunities for programme development. The LA share the hosting income with the CSP. The CSP has worked with the host to develop the Stafford and Surrounds Health and wellbeing strategy relating to sport and physical activity.The Head of Leisure is Chair of the Staffs Chief Leisure Officers group and the CSP provides the secartariat for the group and develops a joint agenda for each meeting including the latest updates from Sport England.Actions Agreed at Q4 meeting

Risk Management

Green

TheCSPhasa‘live’riskregisterandariskstrategy/clearapproachtodealingwithrisk.The CSP board is actively involved in risk management and the CSP can demonstrate that there is a link between managing risk and business improvement. The CSP is able to evidence mitigation measures that have reduced or removed identified risks

AmberTheCSPhasa‘live’riskregisterandariskstrategy/clearapproachtodealingwithrisk.The CSP board is informed and engaged in risk management.

Red The CSP is not clear about its approach to risk and does not have an up to date risk register.

Justification RAG The Risk Strategy and Register was reviewed in April 2013. GreenThe Risk Strategy and Register is presented to the Board for approval together with the Budget and Delivery Plan (approved by the Board at the May meeting). Each Board meeting has a key theme whereby we review our current performance re service delivery and identify necessary improvements and associated risks.The Risk Strategy identifies the measures we implement to mitigate against risk. The Measures are reviewed at least annually and more often if circumstances warrant.The Risk Strategy and register has formed part of a recent Internal Audit from which the organisation was rated as EFFECTIVE the highest level possible.Actions Agreed at Q4 meeting

Safeguarding

Green

Comprehensive self-assessment undertaken, with outcomes reflected in robust, comprehensive and detailed implementation/action plan.The organisation is effectively engaged with CPSU. No significant areas of concern have been identified.The organisation can demonstrate active implementation across the safeguarding plan.

Amber

self-assessmenthasbeenundertakenwhichhasnotaddressedallsafeguardingareas–oracomprehensive self-assessment has been undertaken but has not been entirely reflected in a robust, comprehensive and detailed implementation plan. There is an agreed process/timescale to address these issues. The organisation is effectively engaged with CPSU. There are no significant areas of safeguarding concern identified. ORThe organisation is not able to demonstrate active implementation across the safeguarding plan.

Red

The organisation has not carried out a self-assessment, and/or has failed to produce a comprehensive safeguarding implementation plan, and/or there are significant concerns regarding safeguarding, and/or the organisation has failed to undertake the review meeting. The CSP has not engaged with the CPSU.The organisation is not able to demonstrate active implementation across an adequate plan.

Justification RAG Comprehensive self assessment completed and Action Plan developed and signed off by CPSU. The priority areas in the Action Plan have been actioned. Evidence provided to CPSU and areas of good practice identified GreenSafeguarding Officer has met with the local Safeguarding Childrens Board to review the availability of safeguarding training and agreement reached that SASSOT can access training available through the Safeguarding Board.Safeguarding Officer has sent progress review update to CPSU in August.No areas for concern identified. Safeguarding Officer sits on Regional Safeguarding Group.SASSOTS Education and Training Programme provides regular opportunities for clubs, coaches and volunteers to attend safeguarding trainingActions Agreed at Q4 meeting

Structure

GreenCSP has delivery arrangements agreed with Sport England. CSP is flexible and responsive enough to make appropriate changes to these as required and notify Sport England where these are significant.

Amber CSP has agreed delivery arrangements in place with Sport England.

RedCSP has no agreed delivery arrangements in place with Sport England and/or the CSP has not adapted these appropriately to changing local circumstance which has been detrimental to performance against Sport England awards.

Justification RAG Our Delivery arrangements were signed off by Sport England. GreenOur structure and hosting arrangements allow flexibility and the timely implementation if appropriate delivery changes are required. A good example is how we were quickly able to amend staff responsibilites for the implementation of programmes and ccnfirm roles for continued delivery into 2014/15We have reviewed our structure to ensure that we have the necessary resources in place to deliver on all aspects of our core contract and programmes. The resources are in place.

Actions Agreed at Q4 meetingMark to quantify costs for creating and managing account.


We discussed the new award letter and noted MT had spoken with head of leisure at host, legal team of host ok. Queried separate bank account. Never had miscoding problems in past. Funding is ring fenced. Can go down new bank account but will generate more work to get to where are now - lead to more overhead charges from SBC and will take more time. not a deal breaker but request for some slack on efficiency targets if have to set up account due to increase in costs.

Extra funding - used for insight (interesting databasee system being developed here). Risk strategy reviewed at each board meeting and then rewritten for next yrs delivery plan at start of financil year.

Additional core funding - Creation of P/t research officer - insight focus. NGB activation and volunteer coordinator - extension of work beyond core helping NGBs land products from WSPs - 5 NGBs athletics, netball, badminton, football and cricket. F/t role. Stoke, Cannock and East Staffs initial focus.

Diversification of funding target - 12/13 picture same as this year as programmes havent changed. Havesoughtmentalhealthfundingbuthasn’tcomeoff.Staffsyouthservicechangingmighthaveimpact. SASSOT vision 20/20 board working group to look at improvement/governance. Need to focus on added value to what delivering this is driver for their planning going forwards - ie with Staffs youth services investment to added value to things like sportivate, school games.

20/20 working group - work over summer. Improving quality of impact documents to show impact to stakeholders. Refreshing to meet better with community plans, public health agenda etc.

Some board member changes but well managed. RT attending board.

COACHING Sport Across Staffordshire and Stoke - on - Trent

Green

• The CSP is delivering a responsive and up to date coaching plan which demonstrates a clear link to NGB and programme priorities and takes into account local intelligence. It is ambitious in its intent, with delivery of the majority of targets set. • The delivery of this plan is resulting in clear impact for coaching locally and offers tangible returns from the coaching investment

Amber

• The CSP is delivering most elements of a responsive and up to date coaching plan which demonstrates a clear link to NGB and programme priorities and takes into account local intelligence. Plans are in place to address areas where there is an issue with delivery AND/OR• The delivery of this plan shows some impact locally but there is scope to either better evidence impact or increase it by being more ambitious

Red

• The CSP is having difficulty in delivering the key elements of their coaching plan AND/OR• The link to NGB and programme priorities is minimal and it is not strong is responding to local intelligence AND/OR• There has been no meaningful attempt to ensure this is a ‘live’ document AND/OR• The delivery of this plan has limited impact locally and there is little tangible evidence that the coaching investment is of real value

Overall Summary Statement - Provide a statement to summarise the progress/success of the CSP in delivering the 2013-14 Coaching Plan. Please include a summary of the work you are delivering to support the Sport England programmes and any other local needs.

Overall RAG

The direction in the Plan for this strand of work has been met and exceeded, with additional impact witnessed as the year has gone on and the Plan matured. There has been a clear and realistic link to NGB programme priorities that has been met as a result of close working between the Coaching Lead and the NGB Lead and through having a clear rationale and flex for a programme of work within the Plan. We provide a comprehensive coach support system and work as a team to ensure the coaching strand runs through all work programmes. Tangible progress has been made, ensuring that outcomes in the Plan targeted up to Quarter 4 have been met in return for the coaching investment and overall rating is Green. Green


Have achieved the majority of the 13/14 Coaching Plan but both scUK and SE believe plan has been transactional in its focus. SE set the new coaching lead the challenge of making the plan more robust and with improved alignment to supporting NGBs rather than “generic coaching activity” for 14/15, pleased this has been acheived with pace and scale and alignment we are looking for.

Overall RAG Criteria

Please click here and complete the column on the NGB tab for the NGBs where you have been

working on specific coaching actions

Please click here to complete the Coaching Data tab

Then please use the criteria provided give the overall RAG status and provide an overall summary statement

Click here for further

guidance

Ongoing need to deliver quality work at scale and pace which is key.Alignment to NGB plans helped.

Actions Agreed

GUIDANCE FOR COACHING

When completing the Coaching column on the NGB tab, please ensure that you include the following details:

1.The support offered. Eg. Funding, Recruitment, CPD, Facility use brokered/value in kind2. How many coaches that impacts on. 3. What qualification level they are at/aspiring to be at. 4. What WSP plan intervention the coaches will be delivering in.5. How many sessions of the intervention.

Guidance for Coaching RAGs

Rating Criteria Meaning

The CSP is delivering a responsive and up to date coaching plan which demonstrates a clear link to NGB and programme priorities and takes into account local intelligence. It is ambitious in its intent, with delivery of the majority of targets set.

The CSP has a clear rationale how it has prioritised activity, with the ability to respond to, reprioritise and flex their delivery plan. The plan should aim to raise the bar for coaching and set ambitions targets for achievement. They deliver on most of these and have an acceptable approach to risk.

The delivery of this plan is resulting in clear impact for coaching locally and offers tangible returns from the coaching investment

There is a strong connection between the coaching and the NGB lead as well as those responsible for Sport England programmes which include a coaching element. The CSP Coaching lead can demonstrate impact against agreed NGB priorities and has evidence from the NGB to support this. Where there is a disconnect between national-to-local messaging and activity, the CSP has immediately alerted their Sport England CSRM.

The CSP is adopting an intelligence and insight-led approach to the development of an active, skilled and qualified coaching workforce. The work of CSPs will be strategically informed.

The CSP is making full use of the coaching support available to them from sports coach UK and has regular meetings to inform interventions and use of technical solutions. They can provide a clear rationale for those instances when they do devise local solutions without reference to sports coach UK

The CSP can clearly evidence the impact of their activity through the use of a range of qualitative and quantitative measures. They are effective in their deployment of a data management system to improve insight, planning and evaluation.

The CSP is delivering most elements of a responsive and up to date coaching plan which demonstrates a clear link to NGB and programme priorities and takes into account local intelligence. Plans are in place to address areas where there is an issue with delivery AND/OR

The CSP has an adequate rationale for how it has prioritised activity, with some ability to respond to, reprioritise and flex their delivery plan. The plan is solid but largely sets targets which are achievable, the majority of which are delivered.

The delivery of this plan shows some impact locally but there is scope to either better evidence impact or increase it by being more ambitious

There is some connection between the coaching and the NGB lead as well as those responsible for Sport England programmes which include a coaching element. Where there is a disconnect between national-to-local messaging and activity, the CSP has alerted their Sport England CSRM.

The CSP is largely adopting a needs-led approach to the development of an active, skilled and qualified coaching workforce. Some of the work of CSPs is strategically informed.

The CSP is making some use of the coaching support available to them from sports coach UK to inform all interventions and use of technical solutions. There is not always clarity for those instances when they do devise local solutions without reference to sports coach UK.

The CSP can partially evidence the impact of their activity through the use of a range of qualitative and quantitative measures. They are attempting to use a data management system to improve insight, planning and evaluation but there is room for improvement.

The CSP is having difficulty in delivering the key elements of their coaching plan AND/OR

The CSP has no clear rationale for how it has prioritised activity, with little ability to respond to, reprioritise and flex their delivery plan. The plan is adequate but largely sets targets which are achievable, lacking in challenge, stretch and ambition.

The link to NGB and programme priorities is minimal and it is not strong is responding to local intelligence AND/OR

There is minimal connection between the coaching and the NGB lead as well as those responsible for Sport England programmes which include a coaching element. Where there is a disconnect between national-to-local messaging and activity, the CSP has sometimes alerted their Sport England CSRM.

There has been no meaningful attempt to ensure thisisa‘live’documentND/OR

The CSP is attempting to adopt a needs-led approach to the development of an active, skilled and qualified coaching workforce but there is a tendency to undertake activity that is not needs-drive. The work of the CSP is not strategically informed.

The delivery of this plan has limited impact locally and there is little tangible evidence that the coaching investment is of real value

The CSP is making limited use of the coaching support available to them from sports coach UK to inform their interventions and use of technical solutions. They have a tendency to devise local solutions, without reference to sports coach UK, with no clear rationale to explain their ways of working.

The CSP is limited in its ability to evidence the impact of their activity through the use of a range of qualitative and quantitative measures. They are attempting to use a data management system to improve insight, planning and evaluation but there is significant room for improvement.

Green

Amber

Red

COACHING DATA Sport Across Staffordshire and Stoke - on - Trent

Data Collection required at Q4 - note that this should cover the 12 months April 2013 - March 2014

Please insert whole numbers and no symbols

1Number of coaches on data base management system

1035

2Increase (number) of coaches on database management system from 1 April 2013 152

3

Number of NGBs actively using CSP insight/workforce reports/workforce development plans

10

4Number of coaches accessing needs led formal CPD provided by the CSP 1090

5Number of coaches accessing needs led informal CPD provided by the CSP 65

6% of active coaches accessing CPD (this is calculated automatically) 112

7Non Sport England funding accessed and made available to support coaching delivery (£) 25500

8

Number of Leaders/Activators supported directly by a CSP intervention to move on to a coaching qualification 117

9

* Number of disability coaches supported through a CSP coaching intervention (supported relates to whether the coach has been recruited, reactivated, developed or retained) 12

10

* Number of female coaches supported through a CSP coaching intervention (supported relates to whether the coach has been recruited, reactivated, developed or retained) 156

This data will be passed to scUK so that it can be combined with that from other CSPs to help show the combined value of the England Coaching Network.

Please note, the data is not being used to assess individual CSP performance via the RAG rating system. It is being used to demonstrate the value of the network. We understand that CSPs will have different impact measures as plans are based on local need and therefore you may not be able to provide data for all categories in which no interventions took place (e.g. Talent). The data required is not about increasing numbers, we expect CSPs to support coaches based on local insight and identified needs from NGBs and Sport England Programmes.

Please complete the table below.

11

* Number of coaches working on a talent pathway supported through a CSP coaching intervention (supported relates to whether the coach has been recruited, reactivated, developed or retained)

41

12

** Number of additional coaching hours delivered across the CSP as a result of direct CSP interventions

6400

13

** Number of additional participants coached as a direct resut of coaching interventions across the CSP

7100

*The KPI is for number of coaches supported. E.g. if the same coach is recruited, developed and deployed this will just count as 1 coach supported.**Number of additional hours and participants coached is linked to recruitment and qualification. E.g. as a result of the CSP recruiting a coach for a specific programme or supporting a coach to qualify they have delivered an additional XX hours / supported XX participants that would not have happened had the CSP had not recruited or qualified them.

scUK will also be taking data from CoachWeb to support the evidence base. CSPs not using CoachWeb may be asked by scUK to submit further data.

NGB DELIVERY Sport Across Staffordshire and Stoke - on - Trent

Green

Amber

Red

Blank

Blue

Coaching Satellite Clubs

Sport

Impact - please ensure this relates back to actions which are specific to each NGB's priorities and avoid generic statements

Challenges RAGCSP has no relationship with the NGB or is only working on non WSP activity (pick yes from dropdown)

Coaching - please briefly describe actions during Oct 2013 -

Mar 2014 specific to coaching for the NGBs you have been

working with. This should be specifically in relation to the NGB

work in your coaching plan that has been directly requested by

NGBs via the NPS or through a local/regional meeting.

See the Coaching Guidance tab for more information.

Club Link Maker Measure 2 - NGBs engaged with and supported to deliver satellite clubs. Please list the nature of support/engagement against each NGB below. Leave blank if there has been no engagement.

Sport

Example for Hockey to show the level of detail required

10 CSP actions identified - 5 delivered - 2 in progress - 3 not started. CSP Focus areas as per SW Localities.NPS Priorities - Rush Hockey: 5 programmes in CSP focus areas, Back to Hockey: 2 new B2H projects started using Sportivate funding

Rush Hockey – 2 L2 Coaches - £1000 bursary support to deliver programme. B2H – 5 activators qualified and supported. County Coaches Forum – 30 coaches attended for informal CPD

Worked to broker links with x schools/colleges to establish x satellite clubs. Additional L2 coach identified to deliver at the satellite club'

Example for Hockey to show the level of detail required

Angling

Engaged NGB in CRI consultation and River Trail developments with Canoeing to ensure needs of local anglers are reflected in this development. Amber Angling

Archery

Community Participation:'Trent Vally Archery Club identified as a key focus club for NGB. Worked with club on their development plan, linked club to local programmes and partners. SASSOT have also rolled out NGB CYP investment locally by identifying credible local delivers and managing grant and associated monitoring on behalf of NGB. 1 new school engaged with 24 participants taking part since October

Green £200 Coach Development Grant has been awarded to 2 coaches to ensure delivery on the Sportivate programme, helping to meet the Sportivate 11+ participation focus outlined in NGB's NPS.Satellite Club to be held at Stoke College with Lyme Valley Archers. Meeting scheduled to complete funding application Archery

Athletics

Athletics Networks/Run Leaders: Management and employment of Athletics Network Coordinator. Brokered new relationships with NHS and Groundwork to deliver Beginner Running programme. 20 new beginner running groups established240 runners all new to running23 leaders trained. Secured an additional £12k towards next years plan. Attended network group meetings.

Level of finanacial support into the local network and beginner running project is insufficient to maintain current levels of growth. Green

In partnership with Athletics Network Implement Leader to Coach conversion project, convert existing Leaders to Coaches and increasing paticipation in the national priority areas of Running 14 - 25 and Running 26+. 5 Coaches have been recruited and are in the final stages of the qualification and have increased participation by 30 people as part of this development. Coaches have delivered on the Sportivate programme, helping to meet the Sportivate 11+ participation

Satellite Club has started at Trentham High School linked to Trentham Running Club. Satellite Club running with 15 attendees Athletics

Badminton

CBN: Restablished CBN. CSP identified and contacted local partners to attend group , coordinated meeting in partnership with NGB, attended meetings, worked with group to develop local plan and linked group to relevant programmes. CBN Group fully operational.Smash Up: Incorporated Smash Up into Year 4 Sportivate plan.Play Badminton: CSP coordinated facility managers forum provided a platform for NGB to promote Play Badminton, 8 sign ups from LA's. Green

Smash Up Activators course recruitment. Proactive promotion via networks and marcomms locally. 13 attended, although 25 were recruited and booked to attend. Funding awarded to Congleton Badminton Club to develop coaches to develop a new satellite club.

Met with England Badminton RDOs who helped id club to link Biddulph Sports College. Meeting held between Biddulph Sports College and Potteries Performance Centre. Satellite Club has started at Biddulph Sports College linked to Potteries Performance Centre. Satellite Club running with 15 participants Badminton

Baseball / Softball Generic Services only during this period Blank Yes Baseball / Softball

Basketball

Collation of local schools competition data and reported back to NGB. Promotion of EB school affliation package to schools taking part in L2 and L3 school games. L3 Basketball event organised with 70 young people taking part. Blue

Met with Newcastle Knights Basketball Club and Newcastle Commuity High School to set up Satellite Club. Satellite c lub has started at Newcastle Community High School linked to Newcastle Knights Basketball Club. Satellite Club running with 15 particpants Basketball

Boccia

Club Development: New Boccia club now formed in Tamworth following taster sessions organised by SASSOT. SASSOT has also coordinated a Boccia leader recruitment project in partnership with local day care centres leading to 8 new Boccia sessions being established with c80 participants. Green

Coach recruitment, training and deployment project with the aim of impacting national priority participation outcome on Disability and 14+.Boccia Leaders course organised with 19 attending. 8 sessions of boccia activity being ran across the County, with a total of 82 people attending Boccia

Bowls No engagement or agreed actions with NGB this period. Yes Bowls

The CSP is providing generic services only for the NGB.

The CSP has clear, smart actions, measures and targets and is able to demonstrate impact as a result of putting these in place.

The CSP has clear, smart actions, measures and targets. There is expected impact from actions taken that has yet to be realised.

The CSP is not clear whether the NGB wants to work in the CSP area and/or has not agreed clear, smart actions, measures and targets and/or has failed to deliver on actions agreed with the NGB

The CSP has an agreed action plan to work with the NGB but has had no agreed actions within the last six months for measurement

Please read the guidance before completing this page.

If your CSP is using the CSP-NGB Reporting Local Log, then this information can be cut and pasted directly from the summary page.

Please complete the table below, showing the impact you have had and any challenges for each of the sports you are working with. An example for Hockey has been included to indicate how this could be completed.

If you are not working with an NGB, please select "yes" in the final column. This will grey-out the cells.

Please also provide a RAG for the work with these sports. The criteria for these are given below.

Please note that the information you supply for the Coaching and Satellite Clubs columns below will not directly impact on the overall RAG for NGB Delivery

NGB Core Delivery

Then provide an overall RAG in the box below the table.

Boxing

Club Development: 2 Sportivate Projects agreeed with NGB to grow local clubs. 32 participants retained. Promotion of BOX via social media, local networks, website and newsletter.Sportivate? Green

£250 Coach Development Grant awarded to 2 coaches to ensure delivery on the Sportivate programme, helping to meet the Sportivate 11+ participation focus outlined in NGB's NPS.

Application for funding received from Round House Boxing Club following conversation with club contact and relationship brokered with Stoke College Boxing

Canoeing

Project Development: CSP facilitated engagement of NGB in the consultation process for the redevelopment of a network of waterays and gravel pits in East Staffs. This has lead to outline local agreement for a new river trail for canoeist's and the establishment of a steeering group to drive this foward. Amber

Award of a Coach Development Grant of £845 to increase the number of qualified coaches and the number of participants at Burton Canoe Club. 7 coaches trained using grant. Club has seen a 50% improvement in training sessions following training equating to 40 additional participants. Canoeing

Cricket

Insight: Attendence at both Eureka insight sessions as requested by NGB. Reviewed and provided feedback into CCB's local plan. Sportivate projects developed to support girls and womens club development initiatives from April.Capital Investment: Coordinated meeting between Rolleston CC and SCC to negotiate section 106 funding, new cricket ground created as a result. Green

Working with SCB to ensure focus clubs for disabled and female cricket development have coaches that meet MSD.£2,160 subsidy provided by SASSOT. 80 volunteers trained ensuring they and the participants are retained at the Clubs ensuring recommended minimum standards are met.

Satellite Club to be run at Stoke College to follow on from Sportivate run by Meir Heath Cricket Club. Funding agreed. Satellite Club running with 15 participants Cricket

Cycling

Sky Rides:Sourced funding for 2013/14 Sky Ride Programme on behalf of NGB leading to delivery of 45 rides with c500 people attending. Negotiated a further £35k of local funding for 2014/15 Sky Ride programme. Events: In partnership with Forestry Commsion, BC & local event management company wrote bid for MTB national champs leading to this event being secured for 2014 in Staffs. Sourced £2k of local funding to support this event. Green Cycling

Dance No Agreed actions this reporting period. Generic Services only Blank Yes Dance

Equestrian

Facility Development: NGB engaged in the design and roll out of a equestrian centre feasibility study to assess the viability of a new world class equestrian centre in Staffs. The study is being used to inform NGB decision making ref captal investment. Feasibility study completed and findings shared with NGB. Hoof: Local promotion of Hoof through networks and marcomms. Green Equestrian

Fencing No contact with NGB this reporting period. Blank Yes Fencing

Football

County Disability Leagues:Coordinated meeting with local partners and FA to develop new Downs Syndrome team. First session held with 19 participants making use of FA Growth Fund. Join our Club: Coordinated and attended meetings with local Youth Service to develop new teams/leagues in support of local FA plan/targets. Green

Coordinate a targeted CPD programme for coaches to support Club growth. CPD completed with full attendance of 30 coaches from local clubs. Promotion of FA coach education and CPD via SASSOT coaching and local networks. £1300 Coach Development Grant awarded to 10 coaches to ensure delivery on the Sportivate programme, helping to meet the Sportivate 11+ participation focus outlined in NGB's NPS.

Satellite Clubs have started at Tamworth Enterprise College linked to Cottage Farm Rangers and Discovery Academy linked to Futsal UK. Chesyln Hay linked to Great Wyrley FC is yet to start Football

Goalball No Relationship with NGB this period Blank Yes Goalball

Golf

Get into Golf: Brokered pilot between NHS provider services and NGB to test Get into Golf product with a weight management service. This has lead to a successful pilot involving the delivery of 19 Get into Golf and Street Golf sessions with c 120 participants. More sessions scheduled.Further work now developing with other health partners in Stoke on Trent and Cannock. 16 Sportivate funded projects with 88 participants taking part. Green

Satellite Clubs have started at Cannock Chaslea Youth Centre, Norton Canes High School, Rugeley Youth Centre linked to The Academy Golf Centre Golf

Gymnastics

Facilities:CAT for City of Stoke GC, CSP linked club to NGB and reviewed clubs business plan as part of CAT submission. I'M IN: Promotion of Tamworth I'm IN club to local disability networks. Linked club and NGB to relevant local providers. Marcomms support to new club.

Amber

Implement coach recruitment, training and deployment project via a Coach development grant award to support workforce needs as identified by the NGB and local partners. Coordinated coach education course with NGB. 23 coaches recruited and trained. Coaches now operational in LA facilities delivering to 160 new participants.

Satellite Club to be held at Excel Academy linked to Stoke Elite Trampolining Club. Coaches need to be trained and therefore Coaching Courses need to be sourced in order to provide additional capacity Gymnastics

HandballSportivate project to develop handball team at Staffs Uni. 1 activity block with 10 retained particpants. Green

£795 Coach Development Grant has been awarded to 7 coaches to ensure delivery on the Sportivate programme, helping to meet the Sportivate 11+ participation focus outlined in NGB's NPS. Handball

Hockey

Club/Facility Development: Working with Stafford HC, Stone HC and Leek HC ref major facility developments. CSP has cpordinated several meetings with local partners and NGB, advised on funding and advised clubs on necessary steps they need to complete to put themselves in a position to apply for funding. Liaised with NGB ref satellite club developments (see tab). Amber

£320 Funding awarded to 1 coach at Burton Hockey Club to develop coaches to develop a new satellite club.

Funding has been allocated to all satellite clubs jointly with England Hockey and clubs are due to start soon. Satellite Club has started at Burton College Hockey

Judo No engagement or agreed actions with NGB this period. Blank Yes Judo

Lacrosse

Bespoke Local Plans: 3 Sportivate projects delivered with 28 retained participants. Satellite Club: Working with NGB to develop workforce and satellite club at Staffs Uni. Initial consultation with uni complete awaiting further info from NGB to move forward.

A number of actions were agreed with this NGB in period 1 but since initial meeting provision of information and completion of actions has not been forth coming from the regional officer. Green

Undertake workforce audit for City of Stoke Lacrosse Club and in partnership with NGB and local partners coordinate a coach recruitment and education programme to prepare club to engage in YR 2 of Satellite Club programme. Audit complete and action to address this extended to next year's Plan, with workforce requirements met by Nov 14. Lacrosse

Modern PentathlonPromotion of "Have a Go Pent" via newsletter, website and social media as requested by NGB Blue Modern Pentathlon

Mountaineering

Rockout: 2 BMC Rockout Courses supported through Sportivate. 22 participants retained.Approacheds by BMC to identify local quarry sites for climbing development. Signed posted to relevant contacts at Staffs County Council and local aggregate contacts. Resolved that there are currently no suitable sites. Green Mountaineering

Netball

Back 2 Netball: 2 back to netball groups estbalished with CDM support and Sportivate funding. 40 new participants. Hosting services provided to NGB. Coach Development: Coach Bursary Grant to develop workforce to maintain new Back 2 Netball clubs. Further funding and local networking support provided to establish a new Back 2 Group in Burton (in progress) Green

Workforce audit completed for NGB. £960 grant awarded to address needs identified through audit. 2 coaches qualified through this funding to date and supporting Back 2 Netball sessions, increasing participation by 60 people. Funding awarded to Stafford Netball Club and Uttoxeter Netball Club to develop coaches to develop a new satellite club. £170 Coach Development Grant warded to 1 coach to ensure delivery on the Sportivate programme, helping to meet the Sportivate 11+ participation focus outlined in NGB's NPS.

Met with CNO and Stafford Netball Club to fulfill a request from King Edward VI High School and Thomas Alleynes High School for a Netball Satellite Club. Satellite Clubs have started at King Edward VI High School linked to Stafford Netball Club and Thomas Alleynes High School linked to Uttoxeter Netball Club. Satellite Club running with 30 attendees over 2 clubs Netball

Orienteering No engagement or agreed actions with NGB this period. Blank Yes Orienteering

Rounders

Local Area Relationship: Brokered initial relationshiops and contributed to development of local plan. Establisjhed links for NGB to local college and Burton Albion FC to improve project this period. 26 new participants this reporting period. Local partners committed to reapplying for funding for 2014/15. Green Rounders

Rowing

Local Advocacy: Brokered involvment of NGB in feasibility study which is assessing viability of major new watersports facility in Lichfield. Stage 1 report produced reflecting needs/views of NGB. Club Development: 2 Sportivate projects supported to develop North Staffs Rowing Club, 26 participants retained. Satellite club support (see tab) Green Additional Satellite Club agreed at Leek High School. This has started Rowing

Rugby League Generic Services only this period. Blue Rugby League

Rugby Union

Locally requested support from NGB: Attendance at Club Carousel support events as requested by NGB. Worked with NGB and Burton Rugby Club (organised meetings with local stakeholdersa nd liaised with Sport England) to help negotiate £400k of funding for the relocation of Rugby Club. Work ongoing. Director chairing local development group to manage this process.Touch: Incorporated RFU Touch offer in workplace health offer. Marketing and promotion of local 02 Touch sessions in Stoke and Stafford. Green

Conduct Facility audit for coach educations courses. Audit has been completed and communicated to NGB. Meetings have been attended to set the scene for future engagement. £255 Coach Development Grant awarded to 2 coaches to ensure delivery on the Sportivate programme, helping to meet the Sportivate 11+ participation focus outlined in NGB's NPS. Burton Rugby Club met with and schools to contact identified.

Schools contacted and satellite club delivery agreed. Satellite clubs have started at Abbot Beyne, De Ferrers and Paget High Schools. Satellite Clubs running ith 45 participants Rugby Union

Sailing

Local Advocacy: Brokered involvement (coordinated local meeting, briefed developer and designed feasibility study brief) of NGB in feasibility study whichis assessing viability of major new watersports facility. Stage 1 report produced reflecting needs/views of NGB. Go Sailing: Linked NGB to local colleges to deliver new Go Sailing activity at Stanley Head. Delivery scheduled for Spring. Coach mentoring project supported with grant and CDM input (see tab) Amber

Coach development project to develop club coaches. This has been developed to run an update CPD day on 15th Feb and a Dinghy Instructor course over three weekends in March utilising £600 funding allocated by SASSOT. Aim for developing 18 coaches, impacting on 216 participants Sailing

Shooting No actions or engagement this quarter. Blank Yes Shooting

Snowsport

Go Ski Go Board: 2 Sportivate projects delivered with 15 people retained at local club. Promotion of Slide to Sochi event thorugh local networks and Marcomms activity, event fully suubscribed at Tamworth. Green

Agreed to undertake club workforce audit on behalf of NGB. This now being undertaken nationally. Awaiting outcomes of national audit to progress local actions and identified needs. £300 Coach Development Grant awarded to 1 coach to ensure delivery on the Sportivate programme, helping to meet the Sportivate 11+ participation focus outlined in NGB's NPS.

Satellite Clubs have started at Abbot Beyne, De Ferrers, Robert Sutton linked to Swadlincote Ski Centre, Newcastle College and Stoke 6th Form College linked to Stoke Ski Centre. Satellite Clubs running with 60 attendees over 5 clubs Snowsport

Squash

Engagement with NGB around Satellite Club Development (see tab). Promotion of events and training via local networks and marcomms Blue

Satellite Club has started at Stone Alleynes High School linked to Stone Squash Club. Satellite Club running with 15 particpants Squash

Swimming

Local Intelligence. Holden Lane High School Closure: Provided local intelligence, APS data, FPM data and market segmentation data to help ASA develop a business case to prevent closure of Holden Lane school pool. Working with NBGB to increase usage of pool at Trentham ncluding brokering relationship wih local Tri Club to access this pool and supporting new sportivate funded Swimmfit delivery.. SwimmFIT:2 Sportivate funded Swimm Fit courses delivered with 24 retained. PSSP: Facilitated meeing with school swimming service re ASA PSSP offer. Green

Provided specific CPD for Swimming, including Safeguarding and Reflect and Practice workshops with 44 attending. £400 Coach Development Grant awarded to 2 coaches to ensure delivery on the Sportivate programme, helping to meet the Sportivate 11+ participation focus outlined in NGB's NPS. Swimming

Table Tennis No Relationship with NGB this period Blank Yes

Funding awarded to Penkhull Table Tennis Club, Burton Uxbridge Table Tennis Club and Norton Table Tennis Club to develop coaches to develop a new satellite club. Table Tennis

Taekwondo No Relationship with NGB this period Blank Yes Taekwondo

Tennis

Tennis Futures Programme: Promotion of tennis futures programme to local networks and to participants on SASSOT's own leadership programme. Tennis Futures programme fully subscribed. Working with NGB on the development of local satellite clubs (see Satellite Clubs tab)

Having agreed a region wide action with CSP's to jointly promote/recruit to the Tennis Futures programme the NGB failed to provide information in a timely manner until chased by CSP. Indicative of overall level of engagement with this NGB. Red

Funding awarded to Cheslyn Hay Tennis Club to develop coaches to develop a new satellite club.Satellite club now operational. £200 Coach development Grant awarded to 1 coach to ensure delivery on the Sportivate programme, helping to meet the Sportivate 11+ participation focus outlined in NGB's NPS.

Satellite Club has started at Cheslyn Hay High School linked to Cheslyn Hay Tennis Club. Satellite Club running with 15 attendees Tennis

Triathlon

Go Tri/Simply Tri: Promotion of regional events through social media, newsletter, website and local networks. Club Capacity: Sourced additional pool pace for Tamwoth Tri Club. Additional space offered to the club but turned down! Provided NGB with athletic track intelligence. Brokering relationship with Newcastle Tri Club and Trentham High School ref access to local pool. Green

Funding awarded to Necastle Tri Club to develop coaches to develop a new satellite club.

Approached by Newcastle Tri Club to broker links with Newcastle Community High School. Link brokered and funding agreed. Satellite Club has started with 15 participants Triathlon

Volleyball

Volleyball Investment Zone: Input into development plan including provision of APS data and local intelligence. Worked with VRM to develop Sportivate bids to support Go Spike delivery at local Universities.Identified and contacted local partners to establish new Volleyball IV Steering Group.2 meetings held. Attendance at Steering Group meetings. Hosting of VRM. Hosted VRM and attended VRM interviews. Green

Volleyball Invetsment Zone: Working with local partners and NGB to coordinate a workforce CPD programme at a subsidised cost, with the CSP allocating a £1000 coach development grant towards this. Dates for workshops and courses set and communicated to local partners. Funding awarded to Tamworth Spartans Volleyball Club to develop coaches to develop a new satellite club. £460 Coach Development Grant awarded to 2 coaches to ensure delivery on the Sportivate programme, helping to meet the Sportivate 11+ participation focus outlined in NGB's NPS.

Approached by NGB Officer to part fund Satellite Club at Tamworth Enterprise College linked to Tamworth Spartans Volleyball Club. Funding Agreed Volleyball

Water Skiing

Network Development: 7 Sportivate projects supported and delivered with 27 retained participants. Sportivate projects supporting the developmnent of the Chasewater priority site which CSP helped negotiate the development of with Staffs County Council and NGB. Green Water Skiing

WeightliftingPromotion of Strength and Power series to local partners. 1 local authority engaging in promotion. Blue Weightlifting

Wheelchair Basketball No engagement or agreed actions with NGB this period. Yes Wheelchair Basketball

Wheelchair Rugby No engagement or agreed actions with NGB this period. Yes Wheelchair Rugby

Wrestling No engagement or agreed actions with NGB this period. Yes WrestlingTotal 18

Overall RAG Criteria for NGB Delivery

Green

Amber

Red

Justification for RAG selected RAG

Good level of engagement across 27 NGB's, with clear impact linked to national NGB prioirties and programmes for 22 of these. This represents excellent progress against actions identified in period 1 with significant increase in the number of NGB's moving from Amber to Green RAG rating. Strong engagement and demonstrable impact with large NGB's including Cycling, Athletics, Netball, Golf and Badminton. Agreed actions in place moving forward with these NGB's into 2014/15. GreenSignifcant added value to NGB support being provided through Coaching and Satellite Club work strands with good synergy running through all aspects of SASSOT's work with NGB's. Overall reporting of NGB work ampungst core team has improved following a revision to how this is managed internally.

Some concerns over level of engagement with Rugby and Tennis despite meeting with these NGB's on several occasions.

The CSP is making very good progress overall on NGB delivery and is demonstrating impact across the range of NGB provision. The CSP adds clear value to the delivery of NGB WSPs in the county area.

The CSP is making good progress with NGB delivery but has outlined improvement against a number of NGBs with identified actions in place and prospect of success

CSP has significant under performance with a number of NGBs and support is required to support them to get back on track with this work area.

There has been positive progress with the link up between local health organisations and NGB work this period which will hopefully provide a platform for more signifcant work in this area. We recognise that there is a significant challenge around the scale of delivery in the sub region and this is something we hope to address through developing our links with health and economic regeneration agendas and a strong focus on big participation sports.


A significant improvement from Q2. Internal tracker document much improved to deploy the full team in supporting NGB work. Some very strong examples of supporting NGBs to land WSP delivery and this is translating to participation, across many sports with scale and pace. Ben’s approach to completing the commentary within the NGB column was very clear, easy to use and a good example for others to follow.

Actions Agreed

INDIVIDUAL NGB RAG

What constitutes working with a NGB?

What is impact?

Categories – when do we know when to measure a NGB?

Green

Amber

Red

Blank

OVERALL NGB RAG We are seeking to measure the work that CSPs do to support the 09-12 delivery on WSP at local level.

We are measuring the activity of the CSP, not the NGB. These are the descriptions for the overall CSP NGB RAG:

The diagram below summarises where it is appropriate to RAG rate delivery for a specific NGB and highlights the different categories of relationship that a CSP can have with the variety of NGBs they work with:

The CSP has clear, smart actions, measures and targets and is able to demonstrate impact as a result of putting these in place.

The CSP has clear, smart actions, measures and targets. There is expected impact from actions taken that has yet to be realised.

The CSP is not clear whether the NGB wants to work in the CSP area and/or has not agreed clear, smart actions, measures and targets and/or has failed to deliver on actions agreed with the NGB

The CSP has an agreed action plan to work with the NGB but has had no agreed actions within the last six months for measurement

This should be something that has happened that would not have happened should the CSP not taken the action – there should be clear cause and effect.

NGB RAG Guidance

A CSP is working with an NGB when it has smart actions on the tracker that are beyond generic services1

provided for all sports. This can include specific actions to link the NGB to a programme such as Sportivate or Sport Makers (school games should not be included in this unless the NGB has requested activity as part of a clear delivery plan for their competition framework)

The work should be NGB requested and agreed

Impact should be against specifically agreed actions. It can be qualitative or quantitative

CSP is working with one of the WSP funded NGB’s

CSP has no relationship with the NGB or is working on non WSP activity

CSP is providing generic services to the NGB2

The CSP should RAG rate work with this NGB

Clear, smart actions should be entered onto the tracker

RATE BLUEThis NGB should be GREYED OUT on the performance spreadsheet

Green

Amber

Red

Factors that will be taken into account when calculating the overall RAG include:o The CSPs overall approach to working with NGBs, is this clear and joined up?o Is the CSP proactive in wanting to work with NGBs?o Are CSPs adding value to NGB WSP delivery with their own local programmes?o Does the CSP really understand what NGBs are trying to achieve nationally?o Quality of generic services1 providedo Also consider:

Number of NGB sthe CSP is working with Ratings of individual NGBs Progress with priority NGBs Content of tracker – impact is clear and aligned to national priorities

1. Generic Services includes NGB forums, inclusion in CSP comms, promotion of activity on web sites and access to

2. When a CSP is considered to be working on a ‘bottom up’ approach i.e. on activity that has been generated locally as opposed to through the WSP they should mark the NGB as blue. The CSP should do everything possible to understand the WSP, align the local activity to the WSP and get the support of the NGB in doing so. Where this is the case the NGB would then move across to being RAG rated as working with the NGB on WSPs.

The CSP is making very good progress overall on NGB delivery and is demonstrating impact across the range of NGB provision. The CSP adds clear value to the delivery of NGB WSPs in the county area.

Notes

The CSP is making good progress with NGB delivery but has outlined improvement against a number of NGBs with identified actions in place and prospect of success

CSP has significant under performance with a number of NGBs and support is required to support them to get back on track with this work area.

Please note there is no formula to determine an overall RAG for NGB delivery. It is a qualitative assessment from an external body (Sport England). It should be an overall impression of the CSP’s ability to work with NGBs effectively.

PRIMARY SCHOOL SUPPORT

Please provide a progress comment in the text box and then add a RAG using the criteria below.

Green

The CSP has a clear approach to co-ordinating and sharing sporting opportunities with schools. Sporting opportunities are actively promoted through local appropriate networks or directly to schools throughout the CSP area. NGBs are linked effectively to this summary offer. The CSP has identified which schools in the area are in need of support regarding use of the primary premium and has a clear approach to providing this which is being implemented.

Amber

The CSP has a clear approach to coordinating and sharing sporting opportunities with schools but has yet to promote this through local appropriate networks or directly to schools across the CSP areaand/or the CSP can identify which schools are in need of support regarding use of primary premium but has yet to implement this

Red The CSP has yet to coordinate and share sporting opportunities for schools and/or the CSP cannot identify schools which are in need of support regarding use of primary premium

Please comment on the progress of the CSP against the objectives for this funding, and select the appropriate RAG RAG

SASSOT has commisioned Entrust (ex schools advisory service) to support our work around co-ordinating and sharing opportunities with schools. This has led to 133 schools being given direct support. SASSOT has designated area on the website with various guidance document including Staffs & Stoke specific guidance document. NGBs have been engaged with and Staffs & Stoke specific offers have been put together and communicated through the Staffs & Stoke Guidance Document. Around 50 action plans have been gained from schools and key areasd of support have been identified thorugh these. This information is proving to be invaluable in terms of tailoring furture resources and uses of CSP capacity funding. Green


Working with Entrust, YST, CSP together meeting regularly to review progress. Approx 50%. Completed full audit for schools in terms of needs - links to clubs a key one so putting resources in here to do this. Survey via entrust talking to heads. Helen Moores (former SGO) established small business to support - she is working with CSP and Entrust in the City - feeds into steering group as well.Chris Milward CSP lead.AfPE evaluation model opportunity alongside model CSP working with BCC developed.

Actions Agreed

Sport Across Staffordshire and Stoke - on - Trent

SATELLITE CLUBS Sport Across Staffordshire and Stoke - on - Trent

Green

Amber

Red

RAG

Schools and colleges have been very engaging and have been more than happy to have an initial discussion about Satellite Clubs and the possibility of hosting one. Largely due to this, and being 'SMART' with the schools that we have made contact with, we have exceeded our year 1 engagement target. Challenges still centre around the immediate availability of workforce from the clubs point of view and some NGBs are still unclear as to their remit locally (others are very clear!) and we are trying to resolve this by working closely with all NGBs. Green

Yr 1 Target Actual %No. of Schools Engaged 17 35 206No. of colleges engaged 3 5 167

Total 20 40 200

Section 2 Progress against Club Link Maker objectives (identified through your delivery plan) Please provide a headline summary of progress made and activity to date against each Club Link Maker objective

Objective Progress/Activity to date

Engage with every secondary school and FE college (as well as other potential satellite club venues) through relevant networks across the CSP area to advocate and champion satellite club delivery and the establishment of new satellite clubs.

35 Secondary Schools and 5 Colleges have been engaged with, exceeding the 1st year target. We have also engaged with 2 Youth Centres. Schools and Colleges have been very receptive to hosting a Satellite Club - possibly as we have been very specific with the schools that we have targetted in the 1st year as we have tried to contact the proactive ones and the ones that have linked with programmes external to their school before

Broker links between NGBs and local secondary schools, colleges and other potential satellite club host venues, to match demand (i.e. from schools) and supply (from NGBs) by:•uditingandprovideinsightoflocaldemand for sports from potential satellite club host venues.•ProvidesupporttoNGBstomapschools, local clubs and their requirements.•UnderstandandinterpretNGBsatellite club delivery plans.•WorkingwithNGBsandotherkeypartners to support the development of new community clubs, where there is demand.

A large number of the schools and colleges that we have engaged with have had a very specific idea about what sports they would like to utilise for their Satellite Club(s). This information has been gathered through one-to-one meetings with schools and colleges and has largely informed what there is demand in. We have had a number of meetings with local NGBs who have given us the proactive clubs or the clubs that they would like to target through their existing plans. Meetings have been held with these clubs to gain their support and determine their requirements which have largely been around development of existing workforce to increase capacity. SGOs have been very proactive and supportive with this area of work and have been instrumental in terms of identifying where the proactive schools are

Connect local workforce development/deployment initiatives to support the delivery and sustainability of satellite clubs.

As clubs become active we are intending to place volunteers who we have trained to CSLA level and NGB qualifications in appropriate clubs.

CSPs who have achieved 80% or more of their year one target of the number of secondary schools and colleges which have been engaged with and supported to offer a satellite club.

CSPs who have achieved 60-79% of their year one target of the number of secondary schools and colleges which have been engaged with and supported to offer a satellite club.

Please outline the number of schools and colleges you have engaged with and supported to date.

Section 1Club Link Maker KPI1 - School/College Engagement

CSPs who have achieved 59% or less of their year one target of the number of secondary schools and colleges which have been engaged with and supported to offer a satellite club

Please refer to the 'Satellite clubs guidance' worksheet for more information.

Please fill in the progress summary and RAG, and complete sections 1 to 7 below

Please provide a summary of progress achieved to date, any key challenges, identified solutions or further support required, and select the appropriate RAG

Broker links with wider community sport providers (where relevant) to support satellite club delivery.

We have worked closely with Local Authority Sport Development Teams to help identify proactive clubs, Stoke City FC and local community groups such as Engage Communities

Co-ordinate delivery with NGBs, satellite club host sites and other deliverers to encourage a multi-sport approach to satellite club delivery (where relevant).

Link satellite club delivery to other programmes/activities (where relevant) which CSPs are responsible for (i.e. NGB delivery, Sportivate, School Games, Sport Makers).

We have collaborated with Sportivate and a number of Satellite Clubs have been generated particularly at the colleges following on from Sportivate activities that have generated interest and have identified a need for more formal and ongoing activity

Advocate and provide relevant intelligence on community access to school facilities (In conjunction with SportEngland’sinvestmentintoincreasing community access to school facilities).

SASSOT has commissioned KKP to refresh our Sub Regional Sports Facilities Framework. Part of this work has included a audit of 200 school sites to identify opportunities and challenges for increasing access to school facilities for community use. The results of the work will be available in April and will be used to support the work in this area

Sections 4 and 5 Please click here to complete sections 4 and 5 on the

'Satellite Club Data' worksheet.

Name of sport/NGBPick from list or add other sports belowArchery 1Athletics 1Badminton 1Basketball 1Boxing 2Cricket 1Football 9Golf 4Gymnastics 1Hockey 3Netball 2Rowing 1Table Tennis 6Rugby Union 3Snowsport 6Squash 1Tennis 2Triathlon 1Volleyball 1Dance 2Taekwondo 1add other sport hereadd other sport hereadd other sport hereadd other sport hereadd other sport hereadd other sport hereTotal 50

Section 7


Overall going well, picked up on 6 snowsport clubs - focus for Snowsport sports NGB. Basing club at the centre rather than on a school site but nature of sport dictates. Focus on transport service.

Actions Agreed

Please click here to complete section 7 on the "Satellite clubs data" worksheet

Please click here to complete the table column on the NGB tab for each NGB you have

supported.

Section 3Club Link Maker Measure 2 - NGBs engaged with and suported to deliver satellite clubs.

Section 6 Club Link Maker Measure 3 - The number of community sports clubs (hub Clubs) engaged in delivering satellite clubs

No. of hub clubs

Sport Across Staffordshire and Stoke - on - TrentSection 4 Satellite clubs established as part of NGB Whole Sport Plans (WSP) in 2013-14Please use this section to detail the satellite clubs which you have provided additional funding for as part of NGB WSP reported delivery.If you need to add rows please do so by copying row 32 and then inserting it above row 32 - this should ensure that the formatting stays the same and no formulae are lost.

Sport / NGB Name of community hub club Satellite club venue name Postcode Establishment Type Target age group (if

known )Satellite club status Notes

Hockey Burton Hockey Club Burton College DE14 3RL FE College 17 to 18 ActiveHockey Lichfield Hockey Club The Friary School WS13 7EW Secondary School 14 to 16 ActiveHockey Stone Hockey Club Alleynes High School ST15 8DT Secondary School 14 to 16 ActiveGolf The Academy Cannock Youth Centre WS11 1LH Youth/Community Centre 14 to 16 ActiveGolf The Academy Norton Canes High School WS11 9SF Secondary School 14 to 16 ActiveGolf The Academy Rugeley Youth Centre WS15 2HX Youth/Community Centre 14 to 16 Active

Volleyball Tamworth Spartans Volleyball Club Tamworth Enterprise College B77 2NE Secondary School 14 to 16 Active

Section 5 Satellite clubs established outside of NGB whole sport plans Please use this section to detail the satellite clubs which you have provided 100% funding for and are outside of NGB WSP reported delivery. If you need to add rows please do so by copying row 64 and then inserting it above row 64 - this should ensure that the formatting stays the same and no formulae are lost.

Sport / NGB Name of Hub Club Name of Satellite Club Venue Post Code Establishment Type Target age group (if

known )Satellite club status Notes Target number of

participants engaged

Actual number of participants engaged (to date)

Snowsport Stoke Ski Centre Newcastle College ST5 2GB FE College 17 to 18 Active 12 17Snowsport Stoke Ski Cente Stoke 6th Form College ST4 2RU FE College 17 to 18 Active 12 11Snowsport Swadlincote Ski Centre Abbot Beyne DE15 0BA Secondary School 14 to 16 Active 12 8Snowsport Swadlincote Ski Centre De Ferrers DE13 3DR Secondary School 11 to 13 Active 12 9Snowsport Swadlincote Ski Centre Robert Sutton DE13 0AS Secondary School 14 to 16 Active 12 7Snowsport Tamworth Snowdome Landau Forte 6th Form B79 8AA Sixth Form College Planned 12Archery Lyme Valley Archers Stoke-on-Trent College ST4 2RU FE College Planned 15Cricket Meir Heath Cricket Club Stoke-on-Trent College ST4 2RU FE College 17 to 18 Active 15 13Dance Dance Nuvo Stoke 6th Form College ST4 2RU FE College 17 to 18 Active 15 17Football Cottage Farm Rangers Tamworth Enterprise College B77 2NE Secondary School 11 to 13 Active 15 14Football Futsal UK Horizon Academy ST2 0GA Secondary School 11 to 13 Active 15 13Football Great Wyrley FC Cheslyn Hay Sports College WS6 7JQ Secondary School 11 to 13 Active 15 16Football Bradwell Belles FC Clayton Hall School ST5 3DN Secondary School 11 to 13 Active 15 14Football Lichfield Diamonds FC King Edwards VI WS14 9EE Secondary School 11 to 13 Active 15 16Football Tunstall Tigers Community FC Stoke-on-Trent College ST4 2RU FE College 17 to 18 Active 15 29Football Tunstall Tigers Community FC The Co-operative Academy ST6 4LD Secondary School 14 to 16 Active 15 22

Football Stoke City Kicks Ormiston Sir Stanley Matthews Academy ST3 3JD Secondary School 14 to 16 Active 15 18Football Stoke City Kicks Discovery Academy ST2 0GA Secondary School 14 to 16 Active 15 17Badminton Potteries Performance Centre Biddulph Sports College ST8 7AR Secondary School 14 to 16 Active 15 22Table Tennis Penkhull Table Tennis Club Newcastle Community High School ST5 2QY Secondary School 11 to 13 Active 15 15Table Tennis Penkhull Table Tennis Club Chesterton Community Sports College ST5 7LP Secondary School 11 to 13 Active 15 15

Table Tennis Burton Uxbridge Table Tennis Club Burton College DE14 3RL FE College 17 to 18 Active 15 19Table Tennis Norton Table Tennis Club Excel Academy ST1 6LG Secondary School Planned 15

Table Tennis Burton Uxbridge Table Tennis Club De Ferrers DE13 3DR Secondary School 14 to 16 Active 15 21

Table Tennis Burton Uxbridge Table Tennis Club Paulet High School DE15 9RT Secondary School 14 to 16 Active 15 21Dance Birmingham Basketball Club Wolgarston High School ST19 5RX Secondary School 14 to 16 Active 15 18Basketball Newcastle Knights Basketball Club Newcastle Community High School ST5 2QY Secondary School 14 to 16 Active 15 21Taekwondo Round House Taekwondo Club The Co-operative Academy ST6 4LD Secondary School 14 to 16 Active 15 17Boxing Round House Boxing Club The Co-operative Academy ST6 4LD Secondary School 14 to 16 Active 15 16

Boxing Round House Boxing Club The Discovery Academy ST2 0GA Secondary School 14 to 16 Active 15 16Tennis Cheslyn Hay Tennis Club Cheslyn Hay Sports College WS6 7JQ Secondary School 14 to 16 Active 15 13Squash Stone Squash Club Alleynes High School ST15 8DT Secondary School 14 to 16 Active 15 11Netball Stafford Netball Club King Edward VI High School ST17 9YJ Secondary School 14 to 16 Active 15 8Athletics Trentham Running Club Trentham High School ST4 8PQ Secondary School 14 to 16 Active 15 16Netball Uttoxeter Netball Club Thomas Alleynes High School ST14 8DU Secondary School 11 to 13 Active 15 19Gymnastics Stoke Elite Trampolining Club Excel Academy ST1 6LG Secondary School Planned 15Golf Drayton Golf Club Rawlett Sports College B79 9AA Secondary School 14 to 16 Active 15 19Rowing North Staffs Rowing Club Leek High School ST13 6EU Secondary School 14 to 16 Active 15 17Rugby Union Burton Rugby Club Abbot Beyne DE15 0BA Secondary School 11 to 13 Active 15 11Rugby Union Burton Rugby Club Paget High School DE13 3DR Secondary School 11 to 13 Active 15 23Rugby Union Burton Rugby Club De Ferrers DE13 0AS Secondary School 14 to 16 Active 15 11Tennis Burton Tennis Club De Ferrers DE13 0AS Secondary School Planned 15Triathlon Newcastle Tri Club Newcastle Community High School ST5 2QY Secondary School 14 to 16 Active 15 21

Total 627 611Section 7 Summary of progress against the 2013-14 objectives in your local delivery funding plan.Please insert your targets. Actuals will automatically populate on completion of sections 4 and 5.

Target Actual number % Target achievement

7 7 100%

43 43 100%

627 611 97%

MeasureNumber of satellite clubs established in partnership with an NGB as part of their WSP reporting.Number of satellite clubs established outside of WSP reporting.

Number of satellite club participants engaged (outside of NGB WSP reporting)

No.1

2

3

4

•One-to-one/face-to-facemeetingwithidentified/relevant key contact within the school/college with SMART meeting outcomes.

•Developmentandsign-offofagreeddeliveryplan.•Developmentandsign-offofanyorSL/fundingagreements.

•Regularreviewmeetingsorwiderstakeholdergroupmeetings.•Monitoring/reportingondelivery.

Guidance on using the frameworkWhilst the steps within the framework are sequential, we appreciate that the process of engagement and support will be different from CSP to CSP and fromschooltoschool,sotheremaywellbecrossoverbetweensomeofthestepsoutlined.Theframeworkalsodoesn’tincludetheinteractionandengagement with other partners (NGBs, Community Clubs, Premier League Co-ordinators etc), nor does it try and list every potential action within the process. We also see this as an evolving framework which can be further developed where necessary, and in conjunction with CSPs over time.

What constitutes engagement?Whilst being an important element of engagement, we see initial contact and awareness raising as not usually being enough on its own to constitute having engaged with and supported a school or college. We would expect CSPs to at least have worked to understand demand and priorities (i.e. as outlined in the description and examples identified in stage two) from an individual school or college to be able to be classed as being engaged, and in order for a demand-led satellite club to be offered to the school/college in question.

Other questions:

What if a school/college isn’t interested in hosting a satellite club? Consultation with Club Link Makers suggests that, in year one, CSPs have tended to target schools and colleges who are already more engaged. If by the end of the funding period, CSPs have exhausted all options with a school/college and there is no interest or potential to host a satellite club (i.e. the school/college does not have relevant access or facilities) and CSPs cannot get past the initial contact an raising awareness stage (i.e. stage one), only then would we consider this school to have been appropriately engaged.

What if a school or college is already hosting a satellite club (i.e. through existing PL4S delivery)?We see a relationship with a school or college as an on-going partnership. If a school is already hosting a satellite club (i.e. through existing delivery), we would still expect CSPs to engage with that school in the same way to understand other priorities or opportunities to develop satellite clubs.

Satellite Clubs Guidance

Club Link Maker engagement frameworkFurther information and definition around what constitutes engagement and support for a school or college is set out in the engagement framework below which was completed with support from the CSPn CYP Group. Please refer to this information when completing your quarter four report.

BackgroundThe Club Link Maker engagement framework builds on the engagement definition provided for quarter two reporting and provides additional information on the activities that constitute school and college engagement and support. Consultation with CSPs to date has highlighted four broad steps when working with schools and colleges to offer a satellite club. These steps are outlined below:

Engagement framework

Stage DescriptionInitial contact and raising awareness

•Promoting,introducingandraisingtheawarenessofthe satellite club intervention to targeted schools/colleges across a CSP area. •Gauginginitialinterestfromschoolsandcolleges.•Identifyingkeycontactsandengagementstrategiesfor each school/college.

Understanding demand and priorities

•Gatheringinsightbyunderstandingparticipantdemand for sports/activities and type of participation offer/environment.•Understandingschool/collegeprioritiesanddemographics.•Understandingcurrentprovision,offersanduptake.•Reviewfacilityprovisionandavailability.•IdentifyingbarriersandopportunitiesforsatelliteclubDetailed joint

delivery planning•Offeringtheopportunitytohostasatelliteclub.•Detaileddeliveryplanning/brokeringwhichmayinclude other delivery partners (i.e. hub club, NGB staff, Premier League Co-ordinator).•Identifyingandagreeingkeycomponentsofdelivery(target group, workforce, equipment, venue, monitoring/targets, sustainability, exit routes, promotion etc).

Examples

Satellite club established

•On-goingcommunication/supportandreview.•Identifyingadditionalopportunities/needs/exampleof good practice.•Sustainingdeliveryandpromotingtransitionopportunities.

•Initialcontactbysendingcommunications,newsletters and updates to relevant networks following any initial mapping work.•Providingbriefingsandupdatestorelevantgroupsand forums to influence and promote buy-in.

SCHOOL GAMES

Please provide a progress comment in the text box and then add a RAG using the criteria below.

Green

CSP has delivered exceptionally well against their responsible areas, as identified in the LOC Guidance, which has in turn led to the successful delivery of the Level 3 event/s. NGBs are fully engaged, with the Level 3 event connecting well to local community sports clubs to provide pathways for young people. The CSP is fully engaged and working with all SGOs.

AmberCSP has delivered against most of their responsible areas, as identified in the LOC Guidance, with some success, although there is still more progress to make engaging with partners, in particular NGBs and SGOs.

RedCSP has supported the delivery of the Level 3 event, although there has been little/sporadic engagement with NGBs and community clubs, and there are some challenges working with the LOC to deliver the event. Relationships with SGOs need to be strengthened.

Please comment on the progress of the CSP in fulfilling the specific roles in helping to organise and deliver the Level 3 events, as published in the Local Organising Committee Guidance RAG

The membership of the LOC continues to evolve and offers the opportunity to a different SGO each year. The LOC continues to meet regularly to ensure a strategic approach to the Level Three Games is taken. Sub-groups also meet regularly to tackle the operational side of organisation and feed back to the LOC where necessary. Consultation takes place annually with SGOs which has lead to a winter festival as well as a summer festival being scheduled in 2014. This annual consultation with SGOs ensures that Level Two events feed in to Level Three and that all teams at Level Three have qualified through the competition pathway. Green

All special schools were invited to a consultation meeting to try and tackle disability issues that we experienced in year two. The meeting raised awareness that the School Games festival experience was not suitable for the majority of children in the special schools due to the size and length of the event and venue. Taking this on board, along with other suggestions from the special schools, we are now in the process of re-vamping the School Games disability offer. Consultation took place with NGBs to discuss a format of competitions that would be suitable locally and the majority of NGBs were utilised to deliver the Level Three competitions.

Cross-curricular competitions were run prior to the Level Three winter festival including 'design a poster' and 'School Games Got Talent'. The winner from the 'School Games Got Talent' competition was invited to perform at the opening ceremony. The school Games values were incorporated into their performance at the opening ceremony as well as in the posters that were submitted. We also ran a graffitti 'come and try' workshop that centred around the School Games values. A young local sporting talent was invited to speak at the opening ceremony along with Sporting Champion, Charlotte Hartley from Engalnd Hockey, and Claudia Walker (Liverpool Ladies FC), who were all on hand to meet and motivate participants and present medals.

The winter festival was a success, despite the weather having an impact on the outdoor sports, resulting in the football and the cross country being postponed. All teams at the Level Three winter festival had qualified through a Level Two event run by the SGOs in their respective areas. Despite the impact of the weather, 7 competitions still took place in 4 different sports involving over 600 participants. Over 50% of the workforce were young people who were trained and deployed at the Level Three, many of these were trained prior to the Level Two event to also officiate at Level Two in preparation for the Level Three event. Media students also received training prior to Level Three and were deployed to report and photograph each competition as well as updating social media throughout the day.


progress noted.

Sport Across Staffordshire and Stoke - on - Trent

Actions Agreed

Sport Across Staffordshire and Stoke - on - TrentSportivate Please note the RAG rating for Sportivate will be supplied by Sport England when the figures become availableNotes of Q4 Meeting with Sport England

Actions Agreed

STRATEGIC NETWORKING Sport Across Staffordshire and Stoke - on - Trent

Please name local partner – Local Authority or otherwise

Headlines of strategic work carried out in past 6 months - please provide short bullet points with tangible examples of impact

Staffordshire and Stoke Partnership Trust (NHS)

Engagement of health provider services in NGB delivery. Successfully landed Golf amd Athletics products in weight management services with good results. Brokered by CSP.

Cannock and Stafford CCG

High level engagemnt with Chief officer leading to provsional agreement for a joint sport and health initiative in 2014/15.

Staffordshire Police

Initial meeting held with Chief Inspector with regard connection to young people programmes and work place health initiative. Outline agreement for joint working in 2014/15.

Central Rivers Initiative

Ongoing support to CRI board (consisting of a wide range of stakeholders including aggregate companies, local government, third sector and commercial organisations) and staff to develop sport and recreation as a key elemnt of the redevelopment of large area of gravel pit mining and rivers in East Stafffs, Tamworth and Lichfield. Sport and Recreation Plan developed and agreed with the CRI Board.

Staffordshire County Council/Stoke City Council

In partnership with Staffordshire County Council and Stoke on Trent City Council, a bid was submitted to host the 2015 National Road Race Championships. Successful implementation of this event allows British Cycling to deliver their domestic competition pathway and would also raise the profile of the sport to local residence. While the feedback from British Cycling was positive, the tender was unsuccessful. Discussions regarding a 2016 tender are on-going.

Staffs CC

In partnership with SCC, SASSOT facilitated discussions between St Georges Park and CommonwealthEnglandregardingtheteamSfinalpreparationevent-“KittingOut”.saresult of this facilitation, we have secured community access to the event and a VIP tour with members, raising the profile of sport with local politicians. The events adds to areas credibility as a host for international teams and events. Please note this has not been formally announced as yet.

Staffs CC/Cannock Chase

CannockChasewillhostthefinalraceofthe2014NationalCrossCountrySeries–acrucial event on the domestic mountain biking calendar. In order to improve the overall quality of the event and provide a meaningful legacy for leisure users, it was identified a 100mtechnicalextensionofcurrent“TackerooTrail”wasnecessary.

Staffs CC

In partnership, SASSOT and SCC provided 2K of funding to Chasetrails (a voluntary trail building group) to pay for raw materials, while the Forestry Commission committed the use of machinery free of charge, making it a value for money investment. It is hoped that this will generate additional capacity on the course for recreational cyclists and will secure the event for future years. Secured funding from Sustainable Transport Fund for Sky Rides prog

Staffs CC

Brokered meeting with Twin Rivers Water Sports Centre proposal developer and Sport England following receipt of phase 1 of the feasibillity study which SASSOT provided the brief for. On the evidence from phase 1 Phase 2 of Feasibilty study commissioned by developer

Staffordshire CC Public Health

Meeting held with Director of Partnerships and Policy Team re sports intelligence which will help form part of the Councils Outcome Plan.

Staffordshire CC/Newcastle under Lyme BC

Provided evidence and attended Scrutiny Committee on Young Peoples Sports Participation and PE and School Sport. Raised profile of Sport with County Council Cabinet Lead for Education and Training and NULBC Members and CEO.

Staffordshire CC

Provided evidence and attended Scrutiny Committee on Staffordshires Legacy from 2012. Raised awareness of Sport England Strategy and the work of SASSOT with Cabinet Lead for Cultural Services and Scrutiny Members

Stoke City Council

Support ref Strategy development, Sub Regional facilities Framework and FPM runs commissioned . Support for developing a volunteer support programme. Consultation on facility refurbishments. Inclusive Sport Fund Application prepared and submitted. Level 3 School games held in the City. Plus see above in conjunction with Staffs CC. CSLA training course provided for StreetGames programme. Established Disability Sport Forum

Please read the guidance before completing this sheet

Cannock Chse DC

Support with disability Funding application. Commenced discussions with CCG and Wigan Leisure Trust on research data collection. CEO is Staffs and Stoke CEO rep on SASSOT Board prepared reports for presentation at 1/4ly CEO meetings. Consultee on proposals for development of Cannock Stadium. Sub Regional Facility Framework and FPM runs commissioned. Aiming High Disability Sports Club and Forum supported. Girls Active Project commissioned. Inclusive Sport Fund application prepared and submitted. Joint mental health improvement Sports Particiipation bid with MiIND prepared and submitted. Met with CEO of CCG to present proposal on working together on increasing participation in sport, evidence presented to support future commissioning

East Staffordshire BC

BC Sky Rides for 2014/15 contract secured and funding confirmed. Supporting the implementation of Outdoor Sports Facility Investment Strategy. Brokered meeting with SE, ESBC and Rugby Club for potential major strategic facility development. Sub Reg Facility Framework FPM runs commissioned. Aiming High Disability Sports Club and Forum supported. Girls Active Project Commissioned. Joint mental health improvement Sports Particiaption bid with MIND prepared and submitted. Boccia Leaders course organised for the council

Lichfield DC

Sub Regional Facility Framework FPM runs commissioned. Aiming High Disability Sports Club and Forum supported. Joint mental health improvement Sports Participation bid with MIND prepared and submitted.

Newcastle Under Lyme Borough Council

Sub Regional Facility Framework FPM runs commissioned. Aiming High Disability Sports Club and Forum supported. Joint mental health improvement Sports Participation bid with MIND prepared and submitted. Prepared evidence for an attended Scrutny Panel meeting on young peoples sports participation and PE and School Sport. Brokered meeting with SE on potential facility development, FPM runs to be used as evidence of need. Sky Rides programme for 2014/15 secured and funding sourced.


Sub Regional Facilty Framework FPM runs commissioned, Aiming High Disability Sports Club and Forum supported. Joint mental health improvement sports particiaption bid with MIND prepared and submitted. Provided evidence for Health and Well being Strategy, attended check and challege scrutiny meeting to provide evidence and proposed actions for the future. Sky rides programme for 2014/15 secured and funding sourced. Advice and evidence provided ref two potential facility developments. Sports provision research exercise carried out across the Borough to support future delivery plans.

South Staffordshire DC

Sub Regional Facility Framework FPM runs commissioned. Aiming High Disability Sports Club and Forum supported. Joint mental health improvement sports participation bid with MIND prepared and submitted. Advice and evidence provided ref potential facility development.

Staffordshire Moorlands DC

Sub Regional Facility Framework FPM runs commissioned. Aiming High Disability Sports Club supported. Supported the council in establishing an overarching Sports Council for the area. Feasibility Study into the need for a Disability Equestrian Centre in the District completed. Joint mental health improvement sports participation bid with MIND prepared and submitted

Tamworth

Sub Regional Facility Framework FPM runs commissioned. Attended discussions with coucil Sport England on closure of golf course and potential new sports facility development in the town.Aiming High Disability Sports Club and Forum supported. Joint mental health improvement sports participation bid with MIND prepared and submitted.

Staffordshire University

Attended Sports Board meetings and Estates Development Steering Group meeting. Initial meeting with Director of Finance and Resources to discuss future of Sports Facilities on Stafford Campus following the announcement that the University plans to relocate the majority of courses currently delivered in Stafford to Stoke. Sub Regional Facilities Framework and FPM runs will provide evidence for future decisions. Brokered link between Staffs Uni and University of Turin for lecturer and student exchange.

Keele University

Sub Regioanl Facilities Framework and FPM runs will provide evidence for the Universities future development plans. Meetings held ref usage of the Universities facilities for Level 3 Summer School Games.

Staffordshire Facility Managers Forum

Coordination of NGB Coaching Quals training in Gymnastics and Trampolining following review of training needs to support our leisure centres.

Please use the RAG criteria below to select the appropriate RAG status for your CSP, and also complete the justification section.

Green

- The CSP builds and enhances relationships, making a pro-active effective contribution to the majority of relevant strategic boards and groups in the area demonstrating impact for sport. - Makes effective use of high quality intelligence. - Can evidence the promotion and effective use of Sport England's core offer across the area.

Amber

- The CSP makes some contribution to relevant strategic boards and groups ensuring sport's views are represented often on a reactive basis with limited examples of community sport benefit. -IsinconsistentinthesharingoflocalintelligenceandthepromotionofSportEngland’score offer but can demonstrate some application.

Red

- The CSP is unable to demonstrate sufficient influence with local stakeholders and sport is poorly positioned to benefit from local opportunities with no engagement with strategic boards and groups. - Local intelligence is not shared or used effectively and there is little/no promotion of Sport England's core offer.

Justification for RAG and further comments RAG

Member of LA Chief Leisure Officers Group, SDO and Facility managers Forum. Member of County Council Cultural Strategy Review Group, Staffordshire University Sports Board. Developing the "Sportshire" Programme. Member of several district/borough council steering groups. Brokering of NGB activity for inclusion in LA sports dev and facility programmes and developments. e.g Sportivate. Working with Staffordshire Public Health on the development of a Staffordshire Physical Activity Strategy inc Sport. Green

Links with developers of potential major sports projects e g Twin Rivers Water Sports Centre. Input from all strategic partners into the refresh of the Sub Regional Facilities Framework. Forming a strategic partnership with Education Advisory Service re delivery of the Primary School Sport Premium . Cooridnation and funding of sub regional facilities framwrok reflecting needs of all LA's. Securing funding and coordinating of feasibility study into world classs equestrian facility in north Staffordshire.


NI8 gone up 5% since baseline. 1x30 fluctuating - seeing peaks and troughs on this. Need to get scale of countywide activity to manage these peaks and troughs better.

Noted diversity of partnerships and ability of partnership as strong. Sportshire part funded by CSP (local authority contributions) and County Council to ensure sport fully embeded in Staffs CC plans going forwards -major events, facilities, tourism, visitor attractions through sport. Keen to use the SE economic impact tool. Commonwealth England - fitting out St Georges park - access for sportivate young people to access England team etc.

New fcaility developemnts ie Jubille 2 in Cannock doing really well. Working with British Cycling on poss closed road curcuit at Chasewater. Developing world champs Iron Man event over next three years - start at Chasewater end at Shugborough - confidential at present. Strong leverage with County Council for events into County. Sportshire agenda - making staffs an atttractivce place for events, improving natural environment to draw in events - ie Cannock Chase - UCI world mountain bike champs bid in future once done some further works to tracks.

Good NGB activity on the ground need to understand in more detail of what is driving figures. Good active student progammoing seeing good numbers in Keele and Staffs, good FE sport programmes. Some local authorities still undertaking focus on young people, CSP working to get better balance here.

Actions Agreed

Rating Criteria Meaning The CSP builds and enhances relationships, making proactive, effective contribution to the majority of relevant strategic boards and groups in the area demonstrating impact for sport

The CSP has a clear rationale for: its strategic relationships with all LAs, and other key partners, in the area; the form the support takes; and can evidence theimpactit’sworkhasmade.

Makes effective use of high quality intelligence Evidence/examples in the last 6 months may include:

Can evidence the promotion and effective use of Sport England’scoreofferacrossthearea.

- The CSP can evidence it has influenced/had an impact on the development of a local area’s sport strategy/ formulation of a LAs leisure facilities strategy. It canshow that provision of a focused set of intelligence and data shaped the evidence base of the strategy and directly influenced the action planning/delivery of theStrategy. The Strategy is completed and has been adopted by the Cabinet and is being actively implemented by partners.

- The CSP can evidence it has influenced/had impact on the sport element of wider corporate strategies, including as appropriate the action planning/delivery ofthestrategye.g.Lvision,healthandwell-beingstrategy,andsecuredalignmentwithSportEngland’sstrategy.- The CSP has led and secured commitment, funding or pooling of resources for development of a sports strategy, facility strategy, new sport activity,

programmes, posts, etc benefiting a local area/or across a number of LAs.- Intelligence flows regularly between the CSP and Sport England and examples exists of more effective use of staff resource and better intervention from

partners.

The CSP makes some contribution to relevant strategic boards and groupsensuringsport’sviewsarerepresented,oftenonareactivebasiswith limited examples of community sport benefit

The CSP has a clear rationale for: the relationships with a majority of LAs ,and other key partners, in the area; and has tangible plans in place to improve relationships with the rest.

Is inconsistent in the sharing of local intelligence and the promotion of SportEngland’scoreofferbutcandemonstrate some application.

Evidence/examples in the last 6 months may include:

-TheCSPisseekingtoinfluencethedevelopmentoflocalarea’ssportstrategy/formulationofaLsleisurefacilitiesstrategy.Ithasprovidedafocusedsetofintelligence and data to shape the evidence base of the strategy. Drafting is in progress and due to be shared in future quarter for comments and feedback. Aiming for a member-decision with adoption and action plan following which impact can be evidenced.

- The CSP has provided comment/data/intelligence to influence wider corporate strategies and plans e.g. LA Vision, Health and Well-being strategy/JSNA. Awaiting final version to confirm impact of intelligence provided. - The CSP has some arrangements in place for consistently updating local partners - Intelligence flows, intermittently , between the CSP and Sport England with some examples of this intelligence shaping resource allocation and partner intervention.

The CSP is unable to demonstrate sufficient influence with local stakeholders and sport is poorly positioned to benefit from local opportunities, with no engagement with strategic boards and groups

The CSP has no rationale for the relationships with LAs in the area and other key partners. Relationships are operation / programme-based and not strategic.

Local intelligence is not shared or used effectively and there is little/no promotionofSportEngland’scoreoffer

Evidence/examples in the last 6 months may include:

-Thereisalackofsupport/‘buyin’fortheCSPfromLsandotherstrategicpartners.SEmaybeawareofthisfromthepartnersdirectly. - The CSP cannot evidence any impact or influence on LA/key partners sport activity or decision-making - CSP has no formal mechanism for consistently updating local partners - Intelligence flows between CSP/Sport England are inconsistent, not timely and yield no impact.

Green

Amber

Red

Sport Across Staffordshire and Stoke - on - TrentDELIVERY INTELLIGENCE

Please answer the questions below . We find the answers very helpful as they increase our understanding of local delivery.

HE and FE

1. Please briefly outline any HE or FE requests related to student participation that you have had from NGBs which are linked to delivery of their Whole Sport Plan in the last 6 months.

2. Have you facilitated or been involved in any local FE networks or events for colleges in your CSP area?FE represenative has joined the SASSOT Board to represent FE. Director has held meeting to agree how we will develop our work with the FE sector. Discussions held with Stafford College on community use access to their sports facilities, facilities now available for use.

National Trust

Have you had any interaction in the last 6 months with the National Trust locally around activities at their properties? If so please could you briefly outline this. We only anticipate that this will apply to a few CSPs

Asset Transfer

Please provide a brief update on any asset transfer intelligence or activity in your area during the last six months.

Community Asset Transfer of Stoke Gymnastics Club is continuing. East Staffordshire Borough Council are looking to transfer an ATP to a local hockey club

Insight

Who leads on this at your CSP ? Please give name, role and email addressMark Thornewill Director [email protected]

Clubs

1. Who is the lead for Club Development Support at your CSP? Please give name, role and email addressNadine Barnard . Club Development Manager [email protected]

2. What products and resources (Sport England and others) do you value in the support of club development in your county (please list these)Clubmark support resources (Templates), Club Leaders Workshops

3. Clubmark: What is the greatest value you see in Clubmark?

Developing a network of sustainable, well run community clubs who partners have confidence to work with on the delivery of programmes and we can sign post to. Developing our community capital.

4. What changes would you want to see to Clubmark?

Clubmark data base - 1 spreadsheet of all sports that we can filter ourselves by area/sport. Ensuring that the relevant CSPs name is on the database for each entry.

Volunteering Funding 2013-14This relates to the additional volunteering funding which was awarded to CSPs in November 2013.

1. How have you used the funding so far, and what impact has this had both in terms of:

a. Existing Sport Makers and volunteersMaintained communication and dialogoue with Sportmakers. Recruited 55 volunteers to the coaching pathway, provided CPD support to 33 volunteers.

b. New volunteers

Recruited, developed and deployed 58 volunteers to local and Sport England funded activity programmes. Advice and signposting service accessed by 75 volunteers

c. Volunteering opportunities in your area

Developed links with Volunteer Action and Support Staffordshire to work in partnership to advertise opportunities available. Supporting the development of the Northwood Stadium Stoke - on - Trent Development Group in preparation for a volunteer ofer in 2014/15. SASSOT has recently been awarded Sports Leaders UK Leadership Academy Status in recognition of our excellent standards of delivery of Sports Leaders Courses to volunteers and the pathway provided to NGB qualifications and employment opportunities.

2. If you are carrying funding forward into 2014-15 please explain briefly why you need to do so and how you intend to the use the funding. Also, what the intended impact of this work is.a. How much funding you are carrying forward

£10,000

b. Why you need to do so

To ensure we continue to connect with our Sportmakers, provide a support package to support their development needs and link them to the delivery work of NGBs particularly Athletics, Badminton, Football, Netball and Swimming

c. How you intend to use the fundingWe have appointed a postholder to a combined role of NGB Activation and Volunteer Coordinator to deliver the above services. We have included a delivery budget to support the development of the volunteers and NGBs in the delivery of appropriate programmes.

d. The intended impact of this work

To deploy volunteers and to support the delivery of NGBs programmes in order to recruit new and retain existing participants. An example of a specific project is the Northwood Stadium Stoke - on - Trent Development Group which aims to develop and employ 50 volunteers to support Athletics development and particiaption in Stoke.


Actions Agreed

INVESTMENT Sport Across Staffordshire and Stoke - on - Trent

Source of Funding

1. Funding into non-Sport England funded projects - record the total sum invested into sport for the project

2. Partnership funding sourced for Sport England funded projects - record the partnership funding only

3. Total amount of non-Sport England investment brought into sport (this column completes automatically)

4. Sport England funding into CSP area - record Sport England funding only (eg Inspired, Small Grants)

Summary of what the funding is for

Type of CSP Core Team Intervention - eg supporting applicant to complete application, attending meetings, bringing partners together

Local Authority Sustainable Transport & Local Authority Leisure budgets £35,000 35000 Sky Ride delivery

Sourced and negotiated funding from local partners

Staffordshire County Council 1000 1000Mountain Bike National Champs course development

Sourced and negotiated funding from local partners

Groundwork UK 1000 1000 Athletics NetworkSourced and negotiated funding from local partners

Staffordshire County Council 20000 20000To delivery Women & Girls Projects

Approached County with a project proposal for SASSOT to co-ordinate and implement funding for projects targetting women and girls

Staffordshire County Council 40000 40000 Funding for Disability Multi Sport Developing the programme, identifying

Wigan Leisure Trust 500 500To deliver a CSLA Course targetting women and girls

Identifying the need and negotiating the funding

0000000000000000

TOTAL 62500 35000 97500 0

Please provide any comments below

Please complete the table below with funding that the CSP has drawn into local sport throughout the past 6 months (ie September 2013 - March 2014).This table is designed to collect additional investment into sport locally (Column 3).We want to ensure that the figures are robust and can stand up to scrutiny, but also to gather information about other activity of the CSP in the area of investment. Therefore we would like you to record Sport England funding separately in column 4 (this is not Core Funding or programme specific funding such as Sportivate).Projects should only be included where a member of the CSP Core Team has had significant input and either (a) supported the development of a bid to draw funding into local sport or (b) influenced a mainstream investment to benefit sport. For each "project" the total amount of investment should be noted only once - during the 6 month period in which it was achieved.


Actions Agreed

Sport Across Staffordshire and Stoke - on - TrentAdditional Core Funding

Please provide a brief update of activity carried out using the additional Core Funding you were awarded for 2012-13 and 2013-14.This should include evidence of the impact the activity has had.

Get Active - Linked to the Workplace Challenge we have 67 employees from 17 businesses engaged. NGBs engaged include football, swimming, netball,badminton, volleyball, hockey, golf & Nordic Walking. 118 people have completed an online survey the results of which will assist in shaping future delivery. A Stafford Town Centre activity day targetted at local businesses is being planned. A local college has now opened its Sports Facilities to community/workplace use. 4 free taster sessions of Nordic Walking are being implemented (48) places. Challenges exist around lack of NGB funding available to support the delivery of taster sessions. We are looking to partly address this through links with our new NGB Activation funding pot and emerging links with 2 of our CCGs who are interested in targetted work around the family and older adult activity.

NGB Activation - Post holder appointed, Target NGBs agreed -Athletics, Football, Netball, Swimming and Badminton.Work is underway to support the development of the Northwood Stadium Stoke - on - Trent Development Group which aims to develop and employ 50 volunteers to support Athletics development and particiaption in Stoke.


Actions Agreed Please list these in Actions section on appropriate tab.

Sport Across Staffordshire and Stoke - on - TrentAudit Please provide a brief update of actions against the action plan resulting from the Moore Stephens Audit.


Actions Agreed

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Report Title Delivery Plan Progress Report – Quarter 4 2013-14

Date 14 May 2014

Open Agenda item X




Tel: 01785 619896

For Information X

For Decision


This report provides a summary of the work of the Sport Across Staffordshire and Stoke-on-Trent Core Team for the fourth quarter of 2013/14.


N/A


In order to provide the Board with an overview of the work of the Core Team across all work areas, the achievements for the period April 2013 to March 2014 have been summarised in the attached document. These achievements have been mapped against the Partnership’s 2013-14 Delivery Plan to illustrate the progress the Core Team has made against the Partnership’s core functions of:

1. National Governing Body of Sport Delivery – Taking clear action to support the delivery of NGB plans at local level and developing and maintaining strategic alliances and local networks for the development of sport, PE and physical activity

2 of 5

2. Providing Local Insight – Demonstrating high levels of understanding of the local area and applying the insight to the delivery of services and programmes to ‘grow’, ‘sustain’ and ‘excel’ in sport and physical activity and providing the intelligence to enable partners to make evidence-based decisions

3. Coaching – Supporting an appropriate, skilled coaching workforce for the delivery of NGB, Sport England and local programmes. To increase investment in sport, PE and physical activity within the sub-region by advocating their value

4. Strategic Networking – Brokering relationships between NGBs and other partners with local stakeholders including Local Authorities, Further Education and Higher Education.

5. Facilities – Supporting NGBs to access appropriate facilities, advocating for access to educational facility sites, knowledge of asset transfer and strategic facility development needs for the sub region.

6. Marketing and Communications – Supporting the promotion of community sport programmes

7. Governance - To manage and operate the CSP to ensure sound governance arrangements and compliance with funding conditions are in place

Highlights for the Quarter

It is pleasing to report that good progress continues to be made against the Delivery Plan targets.

This periods highlights include:

1. Being awarded a Green rating (Gold for Sportivate) at our Sport England annual

performance review.

2. Being awarded Sports Leaders UK Academy Status for our work in delivering Sports Leadership training and qualifications. SASSOT is currently one of a small number of organisations throughout the UK to be awarded this status.

3. Research into sport and physical activity providers in Stafford and Cannock commenced. To be presented at July Board meeting.

4. The Work Place Challenge (WPC) that has been developed by the CSPN,

British Heart Foundation and is supported by funding from Sport England’s Health Improvement Fund is underway with 19 businesses signed up.

5. Sportshire - MOU signed with Commonwealth Games England regarding their

final preparation camp to be held at Saint George’s Park. Ironman tender process is drawing to a conclusion and is looking positive, currently in contract negotiation phase. Staffordshire Talented Athlete Fund has been awarded 33 athletes from across the county have received grants of up to £1000

3 of 5

A bid to host National Road Race Championships was unsuccessful.

6. Equity and Disability Sport

i. The £20,000 secured from Staffordshire County Council to co-ordinate a ‘Girls Active Fund’ has been awarded to projects in Burton, Rugeley and Tamworth areas. Over 160 girls are engaged in activity including 16 who are taking leadership qualifications.

ii. Aiming High Inspire Disability Multi Sport Clubs Project:

94 children accessed the clubs last quarter exceeding the target of 56

20 new participants attended clubs in the quarter

The combined total of children accessing Inspire Multi Sports Clubs for the past 4 quarters is 397 which is 187 above the annual target of 210.

The number of children that were supported into Universal Services was 12 exceeding the planned target of 7.

iii. SASSOT is recognised by English Federation of Disability Sport “ for good practice in incorporating the Inclusive Club Hub into club development projects such as Satellite Clubs assessment.

iv. Links made with disability support focused organisations such as Linkage and Contact A Family, along with organisations such as Healthy Kid5, Samuel Johnson Community Hospital and Disability Employment Advisers-all invited to the next county forum.

v. Disability club audit undertaken – Directory to be updated by June 14

vi. The Abbey Hulton anti-social behaviour project that was supported via SASSOT’s ACCESS Across Staffordshire Fund has witnessed a throughput of 700 participants during the year. The programme is to be maintained through Doorstep Club funding via Stoke-on-Trent City Council and StreetGames.

vii. 60 participants, aged 8–76 engaged, engaged in the bowls programme that was funded via SASSOT’s ACCESS Across Staffordshire Fund which is focussed on areas of deprivation in Burton upon Trent.

7. NGB Engagement

i. Rated Green by Sport England for NGB engagement, delivery support andability to be able to show impact. 27 NGBs engaged.

ii. Volleyball England:

Facilitated integration of Volley Relationship Manager plan with local programmes. Activities now being rolled out. Ongoing attendance at steering group. Attended Volleyball Roadshow consultation events.

iii. British Cycling - SASSOT arranged a consultation/presentation opportunity for British Cycling to present on the future development of the Sky Rides

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Programme in Staffordshire 7 partner LAs and PH attended.Following engagement event support secured for Sky Rides in Newcastle, Stafford and East Staffs.

iv. England Athletics and Staffordshire Athletics Network - Supported Network with application of funding for 2014-15. Provisional offer of £9150 to support the network from the NGB. An additional 1350 secured from Groundwork UK for 2014-15. Alongside the c/f and contributions from SASSOT this means the network coordinator post will be sustained for a further 12 months. Beginner Running project now has over 1000 participants.

8. Club Development

i. Clubmark is being promoted via club development evenings and in conjunction with the re-launch of the SASSOT Sports Club Accreditation Funding Scheme. Currently 365 clubs are accredited. 16 clubs have applied for funding support from the SASSOT Clubmark Accreditation Fund.

From the results of a club survey, a new annual programme of workshops has been created based on the needs of the clubs. The first Funding for your club workshop this quarter ran in February and attracted 28attendees.

9. Coaching and Workforce Development

i. 1035 coaches are currently registered with SASSOT (an increase of 38 on the previous quarter). The 1035 exceeds the 900 target set out in the Coaching Network Plan.

ii. 167 coaches accessed targeted CPD (target is 100 for the year)iii. 14 workshops for volunteers and coaches organised in the quarter. A total of

1090 people attended 70 coach, volunteer and club development workshops in the first three quarters of the year.

iv. 88 young people have been trained in level 1 or 2 Sports Leaders Awards and Level 1 Dance. 53 young people have been deployed into community sport settings.

v. 146 volunteers aged 16+ have been recruited to support levels 1 and 2 School Games

10. Investment

i. SASSOT has been involved in supporting a number of partners throughout the year access external funding for various facilities and programmes. The total for the year is £1,960,259.

ii. SASSOT co-ordinated, prepared and submitted an application on behalf of several partners to the Sport England Inclusive Sport Fund for a disability sport project. Unfortunately the application was not successful.

iii. England Athletics and Staffordshire Athletics Network - Supported Network with application of funding for 2014-15. Provisional offer of £9150 to support the network from the NGB. An additional 1350 secured from Groundwork UK.

iv. £41,000 secured for the delivery of Sky Local Rides

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v. SASSOT supported Wigan Leisure Trust with a successful application to Sport England’s Community Sport Activation Fund for £60,000

11. Marketing and Knowledge Management

i. 12 sport-e newsletters issued with a total of 706 articles. Mail distribution list has reached over 3,000 recipients.

ii. 12 coaching e-newsletters issued with 990 recipients.iii. 12 disabilit-e sport e-newsletters issued with 798 recipients iv. The Partnership Satisfaction Survey 2013 reported a satisfaction level by

partners of 98.1% compared to the national average of 91.7%v. West Midlands Community Sports Awards – Confirmed for 2014

12. Level 3 School Games

A successful Level Three winter festival was delivered despite the weather having an impact on the outdoor sports. Satellite events have all been successful and supported. Plans are in place for a summer festival

13. Sportivate

Projects across Staffordshire & Stoke-on-Trent exceeded the targets set by Sport England. Over the course of the year 3,994 young people have been engaged in Sportivate projects (a rise of 862 from Year 2), and 3,686 of those young people have been retained (i.e. attending all or all-but-one of the 6-8 activity sessions), a rise of 803 from year 2. These figures exceed the target set by 1,964 young people, and equates to a retention rate of 92% achieving a Gold rating from Sport England.

14. Community Games

The Community Games programme has been promoted through partners and through the website. 45 Community Games were registered by 31/3/14 hitting the target.

15. Satellite Clubs

66 Middle/ High Schools, 5 Colleges and 2 Independent Schools engaged. 96 Satellite Clubs confirmed to date (38 part funded with NGB’s, 58 fully funded by SASSOT).The year 1 target was 17 clubs.

16. Sub Regional Facilities Framework

Facility Planning Modelling of sports halls, swimming pools and artificial turf pitches for the sub region completed. Full Sub Regional Facility Framework report expected mid-May.

4. Report

Please see attached Delivery Plan update.

Delivery Plan April 13 1to March 14: Updated March 2014 Page 1 of 77

Increasingly Active, Healthy and Successful Communities

County Sport and Physical Activity Partnership

Sport Across Staffordshire and Stoke-on-Trent

Delivery Plan

Board Update – 01.04.13 to 31.03.14

Quarter 4

Objective 1 - = 46 = 2 = 0

Objective 2 - = 57 = 8 = 0

Objective 3 - = 29 = 7 = 1

Objective 4 - = 6 = 0 = 0

Introduction

The tables below provide a summary of the achievements of the Core Team for 01.04.13 - 31.03.14. These achievements are outlined in the ‘progress to date’ column, with the ‘key tasks’ and ‘milestones’ columns taken from the Annual Delivery Plan 2013/14. The ‘face’ ratings reflect actual progress against expected progress. Where progress is behind what was expected by this point in time, brief notes regarding remedial actions have been included.

www.sportacrossstaffordshire.co.uk

http://www.sportacrossstaffordshire.co.uk/


DELIVERY PLAN 2013-2014


National Governing Body of Sport Delivery – Taking clear action to support the delivery of NGB plans at local level and developing and maintaining strategic alliances and local networks for the development of sport, PE and physical activity.

Strategic Networking – Brokering relationships between NGBs and other partners with local stakeholders including Local Authorities, Further Education and Higher Education.

Increasing investment in sport, PE and physical activity within the sub-region by advocating their value.

1.1 Strategic Influencing & Networking

Key Tasks Milestones Timescales Who Q3 Q4 Target Progress update01.04.13-31.03.14Date Qtr

SASSOT to review individual groups as and when necessary

SASSOT to support SLCOF, SDO & Facility Managers Forums, Disability Sport Forums, Staffordshire University Sports Board, Aiming High Short Breaks, Sport Specific Development Groups, CSPANs , sub-regional NGB Forum, Central rivers Initiative Board, Equality Group, Marketing & Communications Group, Sportivate Leads Events and Steering Group, Workforce Development Group, Safeguarding Group, Regional CSP / NGB Engagement Meetings, SGO Meetings, Regional Coaching Leads Meetings, School Games Local Organising Committee and sub-groups

On-going

All Core Team Meetings

heldStaffordshire Leisure OfficersID – attend April meeting and presented example intelligence documents – final versions given out at NGB-Partner Event + email.

SASSOT updates presented at each SLCOF

SLAC

SASSOT (ID/TB) chairing and coordinating meeting; format changed to make more interactive and developmental.

No meeting held in Q4. SASSOT held online consultation with SLAC members to gage interest regarding the continuation of SLAC meetings, due to membership replication attending the County Disability Sport Forum.









SASSOT to influence and actas an advocate for sport and physical activity

Maintain and further develop effective working relationships with Staffordshire and Stoke partnership networks, Leaders & CEO networks, Public Health and Clinical Commissioning Groups, Children & Young People partnerships

On -Going

All MT

Core Team

Strategic groups aware of SASSOT’s role and agenda. Sport & physical activity recognised in LA Community Plans and Health Strategies

Staffordshire CC Youth & Community Servicemet with to discuss findings and next steps following report publication on women and girls; ACCESS Fund round focussing on W&G; possible conf with SCCY&CS with W&G focus in October.

Staffordshire CC commissioned SASSOT (£20k inc capacity) to lead and sub commission W&G activity in Tamworth, Cannock, and Burton.

Programme delivery commenced.

SASSOT working with Staffordshire CC PH to research and develop a PH physical activity strategySASSOT consulted as part of the development of the Active Staffordshire concept

Staffordshire and Stoke-on-Trent CEOs updated on the work of the Partnership.









Support the development and coordination of a Staffordshire wide Physical Activity ‘Framework’

Work with the Staffordshire and Stoke-on–Trent public health teams to develop Physical Activity Strategies and engage with the new Health & Well-being Boards.

12/13 3 Staffordshire and Stoke–on–Trent Public Health supported by SASSOT

MT, ID, BH, NBi

Strategy developed

Staffordshire CC-Public HealthBH/ID – met with SCC-PH in order to scope and develop intelligence to inform PH ‘strategy’; data collection on-going.Data collection template developed with input from PH. Links established with SCC Sustainable Transport department re cycling strategy. Next phase will be to start collating data.

Draft PH high level strategy produced and consultation planned. SASSOT consulted

Sportshire Co-ordinator has arranged a Cycling/Walking Working Group to develop joint working around this agenda. SASSOT, Public Health, Staffordshire County Council Transport and Tourism engaged.

Sally Kendrick appointed to pilot data collection process. Sally Kendrick has gathered local data for Stafford District to prepare a local supply and demand report.Research into sport and physical activity providers in Stafford and Cannock commenced. To be presented at July Board meeting









Support the development and coordination of a Staffordshire wide Physical Activity ‘Framework’

Work with the Staffordshire and Stoke-on–Trent public health teams to develop Physical Activity Strategies and engage with the new Health & Well-being Boards.

12/13 3 Staffordshire and Stoke–on–Trent Public Health supported by SASSOT

MT, ID, BH, NBi

Strategy developed

Stafford and Cannock CCG engaged. Draft joint health and sport proposal developed and shared with CCG Consultation on this taking place with Chief Officer in the New Year.

SASSOT has supported the development of the Stafford and Surrounds Health and Wellbeing Strategy and are a designated lead for certain areas of delivery. Director attended a Health Challenge event with Head of SBC Leisure and Cultural Services to make the case for sport and physical activity in the strategy.

Provisionally agreed a joint health and sport proposal with Cannock and Stafford CCG. Next step to develop a steering group to move forward proposal. Waiting for CCG to coordinate this.









To ensure there are appropriate networks in place to support the delivery of sport and physicalactivity.

Support the sustainability of existing CSPANs to support the following agendas

Increasing participation

Widening access

Implementing equity and CSP workforce development plans

On-going All

GAM

Number of CSPANs who continue to advocate and support the delivery of sport in their area.

There are no longer any proactive CSPANs that meet

ID – submitted data required to LRS with regards to CSPn ‘Get Active’ portal. ID leading on Workplace Challenge for SASSOT (from 7th October) linking to Get Healthy, Get into Sport fund – led by CSPn / LRS

Work Place Challenge (WPC) started January 2014 for 2yr period. Business recruitment started and engagement with NGBs re WPC offer to employees

Link in wider strategic partners to the CSPAN networks as appropriate eg NGBs

On-going

All ID Not relevant this year









To represent the interests of the region at CSPN PA meetings

Attend CSPN PA meetings. On-going

All MT

ID

NA Quarterly meetings attended

Group has not met during the past 6 months.SASSOT has signed up to the CSPn “Get Active” pilot project.Next meeting planned for November.

ID attended February meeting and disseminated info across WM; next meeting 6

thMay

ID leading on Workplace Challenge for SASSOT (from 7th October) linking to Get Healthy, Get into Sport fund – led by CSPn / LRS

SASSOT support and representation on the “Sportshire”Development Group

Develop “Sportshire” Strategy and Implementation Plan

On-going

All Staffs County Council

MT

Strategy Developed and Implementation plan prepared

Sportshire Coordinator commenced work.

Brief for Twin Rivers Feasibility Study produced for developer. Consultant appointed to carry out feasibility study.

See update report from Sportshire co-ordinator in later report for Board on progress to date.









Staffordshire and Stoke – on –Trent 2012 Legacy Charter

Support partners with the implementation of the Charter

On-going

All Core Team

Sportivate 1964 retained

604 Young People retained in first Sportivate delivery period (Target 520)

A Free Running Project from the YMCA in Stoke won the Regional Sportivate Project of the year, and went on to be placed second in the country at the National Awards Ceremony at the Houses of Parliament in July. The project has grown enormously since the initial Sportivate sessions, and now has over 70 participants enjoying the activity over 3 sessions per week.

Annmarie Hordell from Aston 101 Disability Cricket Club in Stone, won the Regional Sportivate Participant of the Year. A celebration event, attended by Sport England, took place at the Cricket club to recognise Annemarie’s contribution and the success of the project as a whole, with over 25 young disabled people still participating long after the initial Sportivate activity took place last year.

Q3 Programme on track and Year 3 Delivery Plan in development.

Sportivate has achieved a Gold rating for delivery total participants 3994 of whom 3,686 retained (Target 1,964)









Delivery of relevant programmes eg. Sportivate, School Games, Satellite Clubs, Primary School Links programme, number of accredited clubs, increasing volunteering in sport, Disability Sports Clubs programme and Community Games Programme.

NBa

Level 3 School games held

Level Three School Games successfully staged at Keele University and Fenton Manor on 28

thJune 2013.

Plans are in place for the 2014 School Games. There will be a winter festival held on 11

thFebruary at Fenton

Manor, St Peters Academy and Northwood Stadium and a summer festival on 20

thJune at Keele

University.

Plans are in place for Level Three satellite events which start on 13

thJanuary and a winter Festival to

take place at Fenton Manor on 11th

February

The inaugural School Games winter festival took place on 11

thFebruary at Fenton Manor and Northwood

Stadium. Unfortunately the weather had an impact on outdoor sports which had to be postponed. 9 Competitions in 4 sports took place involving 558 participants









NBa

Increase in number of accredited clubs to 260

There are currently 267 Accredited Clubs and 80 working towards accreditation in Staffordshire and Stoke-on-TrentThere are currently 267 Accredited Clubs and 80 working towards accreditation in Staffordshire and Stoke-on-Trent

There are currently 365 accredited clubs in Staffordshire and Stoke-on-Trent

CGro

Satellite Clubs

24 schools and 4 colleges engaged. 20 Satellite Clubs confirmed to date.

Through further consultation with NGB’s and other partners it has been confirmed that 40 schools and colleges have been engaged and that 50 Satellite Clubs are confirmed to date.

66 Middle/ High Schools, 5 Colleges and 2 Independent Schools engaged. 96 Satellite Clubs confirmed to date (38 part funded with NGB’s, 58 fully funded by SASSOT). Target over achieved for year 1.

19 satellite clubs from Year 1 delivery will be receiving additional support.









Nos volunteer-ing Active People %

NBa

Nos of Community Games - 35

At present there are 41 Community Games registered, 6 of these took place in this quarter. There have been 43 Community Games registered to date, 26 run in this quarter. The target is 44 registered by 30.12.13The target of 44 Community Games to be registered to take place before 30.12.13 was hit. 45 were registered in total with 6 being held in the last quarter

Community Games targets were achieved

Advocacy re “Creating a Sporting Habit for Life” strategy

Promotion and advocacy of “Creating a Sporting Habit for Life” strategy at all sub regional forums

On-going

All Core Team

Present-ations presented to relevant sub regional groups and partners

Presentation to Staffordshire Moorlands Sports Councils

Presentation to CRI Workshop

CRI future sports facility and programme development plans presented to CRI Board following second consultation event.







1. 2 Connecting Partners


To develop working relationships between partners and to ensure an effective signposting

Develop and support regional networks where appropriate and disseminate information across the sub-region. eg. Workforce, CSP/NGB regional engagement days, marketing & comms, investment, P2P, C&YP, CDM, PA, Coaching, Regional NGB Forum, CSP Directors, SGO’s

On-going

All Core Team

Engagement event organised between NGBs, Central Rivers Initiative and other local partners to commence development of a Sports Strategy and implementation plan for the CRI area.

CRI future sports facility and programme development plans presented to CRI Board following second consultation event.

SASSOT will be hosting a work placement on behalf of the CRI to develop a Marketing and Communications Plan for the CRI









To manage the advocacy and training elements within the 2013 Community Games contract

Maintain and grow a Community Games network structure in the sub-region and promote the CG through SASSOT website / e-newsletter / email and through partner networks

On-going

1 NBa

Number of Community Games organised –35 by 31.8.13

At present there are 41 Community Games registered. With a target of 44 to be reached by 31.12.13. There have been 43 Community Games registered to date, exceeding the target of 35 by 31.8.13. The target is 44 registered by 30.12.13. The Community Gamesprogramme is promoted to partners, community groups and clubs through the newsletter and the website as well as email groups directly.The Community Games programme has been promoted through partners and through the website. 45 Community Games were registered by 30.12.13, hitting the target. Nationally the future of the programme is uncertain, although SASSOT have agreed to continue to supportCommunity Games funding has now ceased a baseline level of service will continue to support the programme

Establish links with: Sports Makers Wider SASSOT

programmes

On-going

1 NBa

Links have been made with SASSOT programmes in order to help reach the target of Community Games registered

As above









Ensure Community Games organisers planning an event register their games on the CG website and promote support available

On-going

1-4 NBa

44 CG registered by 30.12.13

At present 41 Community Games have been registered. Support in terms of resources and funding has been promoted to Games organisers and at present 7 Games have been awarded funding.To date 43 Community Games have been registered and offered support. Support has also been offered in the form of online workshops. This quarter 3 organisers have applied for and have been awarded funding.Support is continued to be offered in terms of resources and funding in this quarter and Games Organisers are encourages to register their event. 45 Games were registered by 30.12.13Previous Community Games Organisers have been in contact and 3 Community Games have already been registered for 2014/15 despite no funding being available for the programme

Track progress in the sub-region by ensuring completion of monitoring and evaluation

On-going

All NBa

All CG’s evaluated

Monitoring and evaluation is submitted on a monthly basis. Links to Organiser and volunteer questionnaires are also sent out after each Games has taken place.OngoingAs aboveMonthly monitoring will continue









Connecting NGBs with CSP and local partners

Organise Partnership Conference, including Speed Networking Session.

Collate partner priorities from conference intelligence

Organise further events if appropriate, informed by consultation at conference

04/13

TBC

TBC

1 JK

BH

Conference with 40 attendees

ID – 63 people in attendance; partner interactions and working ambitions recorded and circulated on email to parties concerned.

Engagement event organised between NGBs, Central Rivers Initiative and other local partners to commence development of a Sports Strategy and implementation plan for the CRI area.

Outline strategy produced and agreed by CRI Board following second consultation event.

SASSOT arranged a consultation/presentation opportunity for British Cycling to present on the future development of the Sky Rides Programme in Staffordshire 7 partner Las and PH attended.Following engagement event support secured for Sky rides in Newcastle, Stafford and East Staffs









Ensure NGBs have access to network groups and are signposted to key partners as and when appropriate

Ensure the NGB Forum continues to operate effectively

On-going

BH

4 NGB Forums held

1 NGB Forum held this quarter. Attendance remains good.1 NGB Forum held this quarter. Next meeting scheduled for Dec. 1 NGB Forum held this quarter. NGB attendance flagged as a problem. Working with Black Country CSP to develop a shared forum to increase numbers next quarter.

No NGB Forum this quarter but date set in May for a joint SASSOT/Black Country Forum. Meeting to be supported by Sport England.









Active Universities Social Sports Participation Project

Support the project by Chairing the Steering Group and ensuring that there is appropriate engagement with NGBs

On-going

All BH

All meetings attended by SASSOT rep

All SDO, SLCOF and Facility Managers Forums support by SASSOT in this period.

No meetings this quarter. Next meeting scheduled for November.

Attendance at steering group this quarter. University reviewing long term options. SASSOT attending Sport England new HE Activation Fund briefing in Jan with a view to supporting Staffs and Keele Uni’s to access this funding.

No meeting held this quarter. Both Universities submitting bids to Sport England’s Active Uni’s fund. Support in the application process offered by ID.







1. 3 National Governing Body Support


Develop & agree actions with NGBs that reflect the Core Offer and Enhanced Services offered by CSP

Green RAG-rating (in Sport England six-monthly report) for all NGBs where clear actions have been agreed

09/13 & 03/14

2,4 BH

25 Green Ratings

17 NGB rated green on engagement activities. NGB priorities for 13-17 plans still emerging.

Provisionally rated green by SE for 6 month period. Still a lack of clear demands from NGB’s.

Rated Green in last period by Sport England. Further actions agreed with NGB’s. Review meeting scheduled with Sport England.

Significant overhaul of NGB engagement monitoring process undertaken. New system developed and integrated into teams work. Identified as best practice by Sport England.

27 NGB’s engaged in last 6 months with 23 rated green. Improved integration of teams work areas to support NGB’s noted at 6 month review meeting with Sport England. Greater focus on 7 largest NGB Forums.









All team members recording agreed support and outcomes in the NGB Tracker

On-going

All BH

Updated at Sept team meeting NGB tracker process to be reviewed by core team at Oct Team meeting to improve reporting. SASSOT NGB tracker revised to improve reporting process and core team engagement in reporting process.

See above.

Attend Regional CSP / NGB Engagement Meetings or arrange one-to-one meetings with appropriate NGBs on a regular basis

On-going

All BH

8 regional meetings

All meetings attended this quarterAll (3) regional NGB engagement events attended this quarter.All (1) Regional Engagement Event attended

Provide hosting arrangements for NGBs as required

Provide hosting arrangements for NGB staff as required, reviewing annually

On-going

All BH

10 NGB Officers Hosted

10 officers currently hosted. Changes to regional NGB staffing arrangements may lead to a reduction in hosted officers next year.

Currently agreeing hosting arrangements for 2013/14 with NGB’. Likely to be a small reduction in numbers.

Hosting arrangements agreed with all but one NGB. Minimum of 8 officers will be hosted in 2014-15.









Support the Staffordshire Athletics Network

Provide employment for Co-ordinator and manage budgetProvide support to Network as requireHelp to secure funding to continue the Network beyond 31.03.14

03/14 All BH

Funding secured for 14-15 –minimum £28,000

Progress remains good for this programme but there is uncertainty over future funding from SE putting longer term future of project at risk.

Working with chair and officer to explore funding options. £7,000 worth of funding secured to date.

An additional £7600 of funding secured this quarter. Some concerns over long term viability of project due to priority placed by NGB on the project. Reviewing long term organisational structure of organisation with a view to outsourcing hosting arrangements in order to create a more sustainable network structure.

Supported Network with application of funding for 2014-15. Provisional offer of £9150 to support the network from the NGB. An additional 1350 secured from Groundwork UK for 2014-15. Alongside the c/f and contributions from SASSOT this means the network coordinator post will be sustained for a further 12 months.









Support the role out of the Volleyball Investment A Zone

Officer recruited and employed

Officer hosted

Steering Group for Investment Zone (IV) established

Action Plan for IV developed.Outcomes from year 1 plan delivered

03/14 All BH

Investment Zone Targets Achieved

Supported NGB with recruitment of officer.

Provided hosting arrangements for new officer.

In partnership with NGB and Black Country CSP established new steering group.

Supported officer with development of three year plan which has been signed off by local steering group.

Facilitated integration of VRM plan with local programmes. Activities now being rolled out. Ongoingattendance at steering group. Attended Volleyball Roadshow consultation events.




National Governing Bod of Sport Delivery – Taking clear action to support the delivery of NGB plans at local level and developing and maintaining strategic alliances and local networks for the development of sport, PE and physical activity.

Strategic Networking – Brokering relationships between NGBs and other partners with local stakeholders including Local Authorities, Further Education and High Education.


1.4 Equality and Diversity

Key Tasks MilestonesTimescales

Who Q3 Q4 TargetProgress update01.04.13-31.03.14

Date Qtr

To implement the Equality &Diversity Action Plan

Organisational development and governance

Q1-4 All NBi

Relevant training delivered.

Currently identifying appropriate training provider in line with staff training needs.Initial training provider research undertakenTraining needs currently being reviewed due to time lapse

Club and workforce development

Q1-4 All NBi

Audit undertaken. Club audit to be undertaken.Next ACCESS Fund is Women and girls.Training offer to be reviewed and mapped 08-09/13Disability club audit undertaken – Directory to be updated by March 14

Engagement, networking and communication

Q1-4 All NBi

Appropriate communication methods used.

VAST now member of Board to enable wider network of engagement with voluntary sector.Consultation with disability groups initiated as part of the Inclusive Sport Fund. Consultation untaken with ‘Youth Action Kouncil’ as part of the Girls Active fund

Delivery of specific projects Q1-4 All NBi

Projects delivered engaging people from under-represented groups

ACCESS Fund – Abbey Hulton: on-going; UKBDA: funding withdrawn and reallocated; Bowls East Staffs: funding awarded.Women and girls projects developed and awarded in next round – August. 19 applications – 6 awarded.Inspire Clubs Contract – ahead of ½ yr target.Sp8 – Of the 31 projects that have taken place 25 were aimed at our target groups (2 x disability projects, 3 women only projects and 20 targeting










Date Qtr

disadvantaged communities)Sport Makers – boccia specific workshop delivered Comm Games – on-going promotion; funding available to aid delivery; 28 CGs delivered in Q1&2 School Games – festival delivered; 1,000 competitors; 250 volunteersVolunteer Programme – redefining and developing programme due to change of funding; 5 courses set-up for summer delivery£20,000 secured from SCC to co-ordinate ‘Girls Active Fund’ following recently commissioned research. Projects have been established and awarded in two of the three target areas, Burton and Cannock. Projects for the Tamworth area will be agreed in January. Sports Leaders qualifications and coach bursaries will also be implemented as part of the fund.

Six projects initiated through the Girls Active fund over 160 girls engaged in projects based in Burton, Cannock and Tamworth. 16 girls engaged in leadership qualifications and 12 to receive coach bursaries










Date Qtr

To support the development of targeted programmes through theACCESS Across Staffordshire fund

Support and monitor the implementation of the awarded ACCESS Across Staffordshire projects

UK Dodgeball Association – Stoke-on-Trent

Abbey Hulton Partnership – Stoke-on-Trent

April / May 2013

All NBi

9,800 throughput.750 throughput....attendees from target group(s) UKDBA project – withdrawn funding

Abbey Hulton Project – started 03/13 and is progressing well and is close to ‘on target’

The Abbey Hulton project has witnessed a throughput of 375 participants for Q1&2 of project delivery

700 attendances at Abbey Hulton (Stoke-on-Trent) anti-social behaviour multi-sport project, funded through ACCESS Across Staffordshire. Activity to be maintained through Doorstep Club funding(S-o-T CC)

60 participants, aged 8-76 engaged in 60 hours ofbowls activity in deprived communities in East Staffordshire, funded through ACCESS Across Staffordshire

Implement an additional round of funding

Q1 All NBi

Women and girls round opening in July, closing date 23

rdAugust.

6 projects awarded £ 9,300 worth of funding. Delivery to commence from October 2013.










Date Qtr

All 6 projects have been initiated and initial data collation shows engagement and retention of 110 women and girls

To support the development of targeted programmes:

Aiming High For Disabled Children

SASSOT representation on Aiming High Board when requested. SASSOT Chair Sport, Leisure, Arts & Culture Group

On-going

1 TB & NBi

SASSOT represent-ation on Board SASSOT chair SLAC group

SASSOT chairing and coordinating meeting; format changed to make more interactive and developmental.

No meeting held in Q4. SASSOT held online consultation with SLAC members to gage interest regarding the continuation of SLAC meetings, due to membership replication attending the County Disability Sport Forum.

Maintain and update Disability Sports Directory

On-going

All TB

Directory produced & live on SASSOT website

Data collected.

Publication date due June 14.

Audit of Disability club, mainstream provision, after school and holiday provision

12/12 3 TB Access / provision established

On-going (09/13)

Mapping document created, data inputted for each local authority as well as county wide provision.


Aiming High For

Provide information and support to parents and disabled children

On-going

All TB

All identified parents and children offered information and support

Information and support provided both electronically and verbally to parents, children, teachers and carers.

Special schools visited, attendance at disability conferences in order to promote SASSOT projects.










Date Qtr

Disabled Children


Aiming High For

Maintenance of Disability Forums in each local authority area

On-going

1 TB Keep all forums maintained

Forums continuing to run in Stafford, Newcastle, Tamworth, Lichfield, Cannock and East Staffs.New forum introduced at Staffordshire Uni focusing on providing opportunities for the disabled students.Stafford forum constitutionalised and now applying for funding.

Continued Development of Countywide Disability Sport Forum

On-going

All TB One Countywide meeting run with representatives from all Disability Sport Forums

Successful County forum held on 26th

March with guest speakers from Action For Blind, National Deaf Children Society and Goalball UK presenting to local providers.

Next County forum to be held on Wednesday 25th

June

Work with EFDS around roll out of Inclusive Toolkit and ‘Clubmark’

07/12 3 TB

Submit completed Toolkits to EFDS and wait on their release of Initiative

2 disability clubs to have achieved Clubmark

Information sent to all clubs explaining the Inclusive Toolkit. 5 clubs submitted to EFDS currently.

SASSOT recognised by EFDS for good practice in relation to incorporating the Inclusion Club Hub into club development projects such as satellite clubs.

Continue to develop Inspire Disability Multi Sport clubs

On-going

All TB Enable clubs to be sustainable

Q4 results: 94 children accessed the 7 Inspire clubs during Q4.20 new disabled children12 children supported into universal services










Date Qtr

Disabled Children

Develop Disability Training Programme for coaches, staff and volunteers

09/10 2 TB 96 coaches received training

Boccia Leaders Award course planned for Q2.

Boccia course ran, fully booked, planned to run again in 2014

(ID/TB) Effective Communications workshop planned and promote to run in Q3.

18 coaches completed Effective Communications workshop

Develop links with non-sporting disability groups, organisations and services

On-going

All TB Links made with disability support focused organisations such as Linkage and Contact A Family, along with organisations such as Healthy Kid5, Samuel Johnson Community Hospital and Disability Employment Advisers- all invited to the next county forum.




National Governing Body of Sport Delivery – Taking clear action to support the delivery of NGB plans at local level and developing andmaintaining strategic alliances and local networks for the development of sport, PE and physical activity.



1.5 Safeguarding & Protecting Young People in Sport


Ensure SASSOT meets safeguarding requirements of the Sport England CSP core specification

Develop and deliver annual safeguarding action plan.

04/13 4 BH

Green RAG rating in quarterly report

Action plan developed.Green RAG rating achieved in 6 month Sport England report.Review meeting with CPSU scheduled for next quarter.

Positive w review meeting held with CPSU and Green RAG rating given. CPSU highlighted support work to Satellite Club providers as national recognised good practice.

Review progress against safeguarding action plan and cross reference to

03/14 4 BH Revised action plan in place

Some actions delivered but currently limited officer capacity due to secondment.

Officer redeployment has effected time allocated to this work. Some actions delivered from plan.

Revised action plan developed and signed off by CPSU









Deliver the outcomes of SASSOT’s annual safeguarding action plan

Deliver the following priority actions:

Ensure SASSOT’s safeguarding policies and procedures reflect current best practice and are fit for purpose

Ensure all SASSOT led delivery involving young people and vulnerable groups meets the safeguarding standards outlined in our safeguarding procedures

Strengthen links with LSCB’s and statutory services

03/14 1 BH Action Plan Priority actions delivered

Action plan developed and signed off by CPSU

Meeting held with LSCB and SCYVS. SG Events delivered in line with policies. Ongoing delivery of SPC workshops.

SLA’s for new projects reflect safeguarding requirements for Sportivate

Safeguarding minimum standards agreed and reflected in SLA’s for Satellite Clubs

Spot checks to be undertaken on Sportivate and Aiming High projects this quarter in line Action Plan,

Reviewing SASSOT’s safeguarding policy









Full details of action plan outcomes can be viewed in the SASSOT Safeguarding Action Plan.

Ensure that safeguarding is embedded into contracting and commissioning arrangements for delivery involving young people and vulnerable adults

Develop and maintain a safeguarding action plan

Provide partners with the opportunity to learn about safeguarding through sharing information resources and through the provision of an education and training programme

SASSOT Safeguarding policy reviewed and updated.

TNA for team members developed and scheduled for implementation in April.

265 Volunteers given safeguarding training in 2013-14

Revised action plan developed and signed off by CPSU

All Satellite Club policies checked against minimum standards and support given to update where required.





Strategic Networking – Brokering relationships between NGBs and other partners with local stakeholders including Local Authorities, Further Education and Higher Education


2.1 Children & Young People


SportivateManage the Sportivate programme to ensure effective delivery across the sub-region

Year Three plans in place, all funding downloaded and KPIs met, with a wide range of delivers included

03/14 4 CGre, JK,NH-G

1964 Retain All capacity and delivery finance payments have now been made. Training to new deliverers has also taken place.

SASSOT nominated projects for the Sportivate ‘Project of the Year’ and ‘Participant of the Year’ awards. Stoke YMCA FreeRunning project won the Regional award and came 2nd in the National Awards. Annmarie Hordell from Aston Disability Cricket Team won the Regional Participant Award.

An additional pot of Sportivate Funding was advertised, (incorporating new /additional funding from Sport England along with Year 2 underspend) for Sportivate delivery between September 2013 and end of March 2014. There were over 80 applications for the fund and a further £53,000 has been allocated to 59 additional projects.

77% of the retain target for the year met already with more KPIs from this quarter still to be completed, so on track to achieve this by April 2014.

Currently assessing annual Sportivate plans for 2014/15 – to be sent to Sport England by 5

th

February 2014. 115 project applications









received totalling over £150,000.

Sportivate has achieved a Gold rating for delivery total participants 3994 of whom 3,686 retained (Target 1,964)

Steering Group continues to operate effectively

On-going

All 3 meetings The Steering Group met to decide on an additional round of Sportivate funding (£40,000 new money). The amount of applications outweighed the funding available so thanks to those that assisted with the process.

Steering group meeting set for end Jan to ratify year 4 plan prior to being sent to Sport England early Feb.

Review processes for Year Four and ensure Year Four planning process is completed to deadlines

01/14 4 Plan approved by SE Planning for Year 4 will commence in October 2013.

Applications in and currently being assessed. Steering group meeting set to discuss planning improvements.

School GamesEnsure successful deliver of Level Three with effective links to

Ensure the Local Organising Committee and its sub-groups operate effectively, with appropriate membership

On-going

All JK, NBa

All meetings attended Regular meetings took place in the lead up to, and post-Games for the LOC and the Sub-group.As aboveAs above









Levels One and Two

Ensure Project Delivery Plan is followed to deadlines

06/13 2 JK, NBa

Deadlines were all met to ensure a successful level Three Festival was delivered.Plans are now in place for a winter festival, summer festival and satellite events.As aboveAs above

Deliver a successful 2012 Level Three festival and support identified satellite events

06/13 2 JK, NBa

One festival with 2000 participants

Successful Level Three Festival delivered, although the weather did have an impact on various sports. All Satellite events were supportedSatellite events are confirmed for year three and will be supportedPlans are in place to support Level Three satellite events and deliver a winter and a summer festivalA successful Level Three winter festival was delivered despite the weather having an impact on the outdoor sports. Satellite events have all been successful and supported. Plans are in place for a summer festival

Review 2013 Festival, processes etc. in conjunction with partners / stakeholders

09/13 2 JK, NBa

A review of the 2013 festival took place at the LOC meeting, as well as the SGO meeting. Issues identified in the previous year were addressed successfullyAs aboveAs above

Develop a Project Delivery Plan for 2014, incorporating

12/13 3 JK, NBa Plan agreed by LOC A year three delivery plan is now in place

As Above









review findings As Above. The year three delivery plan now includes a winter festival

SGO Support

Effective support of SGOs, and links to NGBs where appropriate

Support the SGO Meetings through attendance, leading on agenda items linked to SASSOT work areas (i.e. Level 3, C4L club support etc.)

On-going

All BH/CM 6 meetings All meetings have been attended and relationship is very positive. SASSOT input into the make-up of the agenda which also includes areas wider than school games to allow for discussion about the wider youth sport area

Collate and circulate monthly ‘NGB Newsletters for SSPs’ and ensure there is an SGO representative on the NGB Forum

Month-ly

All JK

12 newsletters Reviewing newsletter arrangements with NB. SGO rep has tendered resignation from NGB Forum. Alternative rep to be agreed at next SGO meeting

SGO’s have agreed for CM to be link to NGB Forum on their behalf.

Requested information from NGB’s for SGO newsletter every month this quarter however no information provided in Feb or March.

Change 4 Life ClubsSupport the delivery of the Change 4 Life Secondary Sports Clubs

Audit and maintain existing provision of Change 4 Life Secondary School Sports Clubs and facilitate a formal school (secondary) club link

6/13 1 NBa

Audit completed Audit of C4L clubs was completed and final monitoring has been completed and submittedC4L final audit was submitted. This project is now finished and no further reporting is required. Awaiting further National Guidance As above









programme Map current community club infrastructure (location / typesof club / within locality of Change 4 Life Club

6/13 1 NBa

Mapping completed There is a limited number of Community Clubs available in the sports identified by Change 4 Life. Some school-club links have been made with an official agreement in place.This project is now finished and no further reporting is required. Awaiting further National GuidanceAs above

Provide coordination and identification of NGB training / coaching scholarships to enable appropriate capacity to sustain Change 4 Life Clubs.

On-going

All NBa, BH, LB

Training needs identified and training prog delivered

Training in line with the Change 4 Life sports has been identified and offered. Delivery of training has also taken place.The C4L sports are very specific and many areas do not have clubs to feed in to which reduces the sustainability of the C4L club.

This project is now finished and no further reporting is required.As above

Primary Sport Offer

Develop a clear offer to Primary schools to ensure that Schools best use Primary School Funding

10/13 2 CM Offer developed and delivery mechanism identified

Delivery mechanism has been agreed and agreement has been signed by entrust. Offer is ongoing through work with entrust and other local partners

Satellite ClubsManage the Satellite Clubs programme to

Audit School and NGB requirements, plus club capacity and map to produce list of potential satellite clubs

09/13 2 CGro 17 schools and 3 colleges targeted

Mapping currently on going between NGB’s, Local Authorities, Clubs, College Sport Makers, Schools and Colleges. School lists have been created using intelligence from working closely









ensure effective delivery across the sub-region

40 Middle/ High Schools and 3 colleges targeted

with partners.

As above - Schools engagement target for the Year 2 delivery is now complete

24 schools and 4 colleges engaged. 20 Satellite Clubs confirmed to date

66 Middle/ High Schools, 5 Colleges and 2 Independent Schools engaged. 96 Satellite Clubs confirmed to date (38 part funded with NGB’s, 58 fully funded by SASSOT).

SGO’s have played a key role in signposting proactive schools and clubs. Other partners listed above have contributed incredibly to the success of the satellite clubs during year 1 delivery.

NGB’s have a bigger involvement during the Year 2 delivery with joint funding satellite clubs. It is evident that the support from NGB’s will be crucial to delivering and sustaining satellite clubs.

40 schools and colleges engaged. 50 Satellite Clubs confirmed to date

66 Schools engaged and 5 Colleges









Work with priority schools / clubs to set up satellite clubs

03/14 4 CGro

A number of schools and clubs have been identified as a priority for Satellite Clubs. First Satellite club is due to be launched in September, Clubs and Schools that have been identified through mapping will be approached first with the Satellite Club Offer.

The first of the Year 2 satellite clubs are due to launch after Easter during the summer term. Same as above with the approach to schools through mapping and collecting intelligence from NGB’s, LA’s, SGO’s and Clubs etc.

24 schools and 4 colleges engaged. 20 Satellite Clubs confirmed to date.

66 Middle/ High Schools, 5 Colleges and 2 Independent Schools engaged. 96 Satellite Clubs confirmed to date (38 part funded with NGB’s, 58 fully funded by SASSOT).

As schools have been identified through mapping it has been evident that additional schools want to be involved within the initiative, because of this 40 schools and colleges have been engaged and 50 Satellite Clubs are confirmed to date.

As schools have been identified through









mapping it has been evident that additional schools are looking to be involved within the initiative, because of this 71 schools and colleges have been engaged and 96 Satellite Clubs are planned to date.

Matalan Sporting Communities

Support UK Dodgeball, UK Cheerleading Association and UK Ultimate Frisbee to successfully establish 5 community clubs through the Matalan Sporting Communities Pilot Project

31/1 1&2 CM 5 Community Clubs

established and run for 25 weeks

Programme has finished – not had any info from national leads about next steps

School-Club Links

Report on number of formal school-club links and production of case studies to YST

09/12 2 NBa

Report produced A final monitoring and evaluation report has been completed and submittedAs aboveAs above




Providing Local Insight – Demonstrating high levels of understanding of the local area and applying the insight to the delivery of services and programmes to ‘grow’, ‘sustain’ and ‘excel’ in sport and physical activity and providing the intelligence to enable partners to make evidence-based decisions.

Coaching – Supporting an appropriate, skilled coaching workforce for the delivery of NGB, Sport England and local programmes.

2.2 Club Development

Key Tasks Milestones Timescales Who Q3 Q4 Target Progress update01.04.13-31.03.14

Date Qtr

Update Club Support Plan

Implement review & consultation process.Update as required.Communicate updated plan to partners

09/13 2 NBa

Club support plan has been updated and communicated. As aboveAs above

Maintain and promote SASSOT’s club database

Maintain SASSOT’s web-based sports club database to include all Clubmark/NGB accredited/SASSOT QualityMark

On-going

All NBa

Comprehensive database updated and promoted

Database is continuously updated as clubs become accredited or change details. As aboveThe database has a major update annually and is also updated as and when required

Raise the profile of club accreditation

Promotion of Clubmark and SASSOT QualityMark to partners and clubs. Maintain Clubmark license and promote to NGBs that don’t award it

On-going

All NBa

SASSOT Website/e-newsletter/ social media highlighting club accreditation

Clubmark is promoted and a new Clubmark license has been awarded.SASSOT Clubmark protocol and procedures have been updated and submittedAs AboveAs above








Date Qtr

Increase the number of accredited clubs and enhance the support network available to them

Continue to provide ‘SASSOT Sports Club Accreditation Funding Scheme’

On-going

All NBa

20 clubs financially supported to achieve accreditation by 31/03/13

The accreditation funding scheme has been revamped and was re-launched in January 2013. The new scheme has been promoted and 11 Clubs so far have applied for funding.This quarter 2 clubs have applied for funding and been successful in their applications.Club accreditation scheme is continually being promoted to clubs and NGBsThe accreditation funding scheme continues and three clubs this quarter have applied for funding

Provide face-to-face support for clubs via engagement events

Provide support for club development forums / evenings in local authority / partner areas as requested or lead as appropriate

On-going

All NBa

8 forums attended/supported

Club Development evenings have been organised although the uptake through the summer period has been disappointing leading to cancellation of the workshops. Further Club Development evenings are arranged for the Autumn / Winter. Club Development evenings have been organised, but only one run due to a low attendance.A club workshop survey has been developed and circulated amongst clubs to determine their needs in this areaFrom the results of the club workshop survey, a new annual programme of workshops has been created based on the needs of the clubs. The first workshop this quarter ran in February and attracted 28 attendees.








Date Qtr

Develop a planned and coordinated programme of club development training opportunities

Identify appropriate Club Development workshops to be integrated into the annual SASSOT Education and Training programme including Sports Marketing Network workshops

On-going

All NBa &KW

Comprehensive club and volunteer training programme implemented, promoted and communicated

Club Development Workshops have been identified and will be run during the Autumn / winter. The workshops have been promoted to Clubs.

A club development evening was run this quarter with 9 clubs booked on.

An annual Club workshop plan has been devised and implemented based on the findings from the club workshop survey. A new pricing structure has also been implemented to create an affordable workshop package

Promote and support Community Amateur Sports Clubs

Raise awareness via positive promotion and advocacy of the benefits of being a Community Amateur Sports Club and signpost to expertise and develop local case studies

On-going

All NBa

Number of clubs supported to become CASC

The benefits of becoming a CASC are promoted to clubs. Clubs are signposted to gain further knowledge.As aboveAs above






2.3 Workforce Development (including Volunteering and Coaching)

Key Tasks Milestones TimescalesWho Q3 Q4

Target Progress update01.04.13-31.03.14Date Qtr

Provide local strategic coordination for workforce development activity for the sports sector

Develop and maintain partnership workforce development plan

On-going

3 LB

New plan in place No progress in this area.

Work area now lead by LB under new staffing arrangements. Initial meeting held with NGB/CM to review youth sport element to new workforce plan.

Plan now split between Coaching Delivery Plan, Volunteer Development Plan and Safeguarding Action Plan. Aim for 2014-15 to bring together the key elements of these Plans to an overarching Workforce Development Plan.

Maintain partnership workforce development group. Review membership and function of group on an annual basis

On-going

4 LB Group reviewed Discussion regarding on-going remit of this group scheduled for next NGB forum

Support the development and growth of the sports volunteer workforce

Use Sport Makers, DFE, and CRT volunteer recruitment programmes to support workforce requirements of other SASSOT delivery programmes i.e. satellite clubs

On-going

4 LBCM

50 volunteers deployed onto other programmes

Meeting with NGB’s and other stakeholders planned for October to discuss workforce support for Satellite Clubs. Meeting took place and actions around best use of Satellite Clubs Delivery Budget to support Workforce Development of this programme agreed. Leadership course scheduled for Street Games coaches/volunteers with 10 booked on.Recruitment, training and deployment of volunteers in place and set to meet targets.

Targets met.









Maintain a volunteer development plan as part of workforce plan

On-going

1 LB

New plan in place No progress in this area

Volunteer Development Plan in place as a result of funding award from Sport England. The Plan is in its infancy and will be developed and implemented over the next 12 months with CD in post as new Volunteering and NGB Activation Officer.

Contribute to the development and delivery of the cross sector Staffordshire Volunteer Strategy and ensure it reflects the needs of the sports sector

On-going

4 LB Strategy launched + SASSOT input reflected

Strategy launched, on-going support provided to strategy group. Engagement meeting with VAST held.

Recognise volunteers and their work through supporting volunteer awards e.g. Unsung Hero

On-going

4 NBiLB At least 1 volunteer

award supportedOn track - BBC Award opens in October 2013

County Awards event held at Port Vale FC – 16th

November

Regional Awards held in association with West Midlands CSPs, BBC West Midlands and Association of Colleges – 4

thDecember

Strengthen links to 3rd

sector infrastructure organisations and ensure sports sector partners are aware of resources available

On-going

4 LB Meetings held with VCO lead officers

Engagement meeting held with VAST in Aug. actions agreed.

Further meeting held and progression of actions agreed.









through these organisations

Through direct provision and effective signposting provide sports volunteers with access to education and training that meets their training needs.

On-going

4 KW

1000 attendees on workshops

During this quarter –21 Workshops across the county and 171 attendees

16 Workshops held with 250 attendees

19 Workshops held with 169 attendees

70 workshops over the year with 1,090 attendees

Work with partners and local training providers to ensure workforce training needs are met

Plan and deliver a comprehensive education and training programme to meet the needs of coaches and volunteers.

Undertake annual planning and partner consultation exercise in order to prepare a programme for 2012/13

Incorporate Club s Leaders and KKP workshops

04/14 4 KWLB

40 workshops & 1000 attendee’s

Programme is in place for 2013 -2014.New price structure came into force as of 1

st

April 2013 Marketing promotional plan is currently under review.

To date 56 Workshops have been organised with 590 participants

70 workshops over the year with 1,090 attendees

KWLB

25% of bookings made online

20% during quarter one29% during quarter two

30% of bookings now made online









Introduce new pricing structure

Develop a comprehensive marketing and promotion plan for the education and training programme

Deliver a minimum of 40 workshops

Provide CPD training support to at least 1000 coaches and volunteers number of coaches

Provide workforce development support to local partners.

Work with Local Authority Leisure Departments to complete TNA’s to identify opportunities to share training.

Use outcomes of TNA to work with local training provider network

09/13 2 LB TNA completed& report provided to SLCOF with outline costs

No progress in this area.

Workforce audits completed for several LAs.









and Skills Active to negotiate a better value and higher quality training offer.


Signpost and promote NGB courses and the SASSOT Education and Training programme via SASSOT Coaching, including online bookings for the SASSOT Education and Training programme.

On-going

All LBKW Links visible Links are in place for the courses on the

SASSOT website and the SASSOT.

Coaching website and online bookings are functional and being utilised

Work with the FE sector to identify and exploit opportunities to access funding for sports qualifications and training.

Sept 2013

2 LB

Mtgs held with colleges

Meeting held with Newcastle ULC. Developing training proposal for leadership courses.

No progress this quarter

Meeting held with Newcastle Under Lyme College, with action agreed to explore developing Apprenticeships and CPD delivery linked to Primary School Sport Premium

Meeting held with Stafford College with action to develop volunteering offer and CPD opportunities with students

Ensure the SASSOT Sports Club

On-going

All NBa 30 coaches receive awards

Since the revamp of the accreditation scheme, the scheme is more flexible, including funding









Accreditation Funding Scheme includes awards for coaching qualifications

awards for coaching qualifications and many other aspects including equipment and workshops. Since the re-vamp of the scheme funding for 7 Level one qualifications has been awarded.The Club accreditation scheme includes coaching awards; however, none have been applied for by clubs this quarter.The accreditation includes funding for coaching courses and of the three clubs that have applied for funding this quarter, all have stated that they will be using some of the funding for coaching qualifications.

Support an increase in the number of qualified coaches

Implement Coach Development Fund, ensuring a close working relationship with successful applications to demonstrate significant impact and value for money

3/14 4 LB 30 people trained impacting on NGB and Sport England priorities.

4 applications have been approved that will train 44 people in coaching and leadership qualifications that will then deliver on NGB and Sport England prioritiesAll funding associated with the Grant has now been allocated that will train a total of 151 coaches and leaders that will deliver on NGB and Sport England priorities

Maintain signposting service to NGB Coach Education courses both online and through individual requests

On-going

All LB Maintain online service for 46 sports

Service is up to date on SASSOT Coaching and SASSOT websites

Deliver Outcomes of the Coaching Delivery Plan

Facilitate a Community of Learning for coaches within the

On-going

All LB Produce Monthly e-newsletter to reach 800 by Q2 and 900 by Q4

910 people currently receive the e-newsletter each month926 people currently receive the e-newsletter each month









CSP area

970 people currently receive the e-newsletter each month990 people currently receive the e-newsletter each month

100 coaches accessing targeted CPD needs

60 coaches have accessed targeted CPD, with target of 100 projected to be met by the end of the year95 coaches have accessed targeted CPD, with target of 100 projected to be met by the end of the year167 coaches have accessed targeted CPD

125 coaches receiving targeted communication each quarter

240 coaches received targeted communication in Q1155 coaches received targeted communication in Q2180 coaches received targeted communication in Q3140 coaches received targeted communication in Q4


Maintain Data Management System for coaches

On-going

All LB

800 coaches registered by Q2 and 900 coaches registered by Q4

872 coaches registered on the system915 coaches registered on the system997 coaches registered on the system1,035 coaches registered on the system









Identify and promote funding schemes / grants that will aid coaches in accessing CPD at reduced cost

Quart-erly

All LB ‘Funding Opportunities for Coaching’ guide produced quarterly

Guide produced in conjunction with SCUK and Coaching Leads nationally

Ensure that partners including clubs fully understand the support available to them by registering with their local Volunteer centre

Deliver the outcomes of the Sport Makers programme

Organise and deliver a programme of Sport Makers workshops and conventions across the sub region

9/13 1&2 CM 1 convention5 workshops

1100 workshop attendees

5 events this quarter

1162 attendees as at 23.08.13

1 convention and 18 workshops delivered in quarter 2 with 1221 workshop attendees

This project is now complete. Target exceeded

Support Sport Makers Workshop attendees to achieve and log 10 hours of Sport-making utilising existing incentive scheme and volunteering opportunities

9/13 1&2 CM 830 Sport Makers achieving and logging 10 hours

788 Sport Makers have achieved 10 hours as of 23.08.13. On course to hit target938 Sport Makers have achieved 10 hours at the end of the programme. This project is now complete. Target exceeded









Provide all Sport Makers with opportunities to continue volunteering in sport once the Sport Makers programme has finished

9/13 1&2 CMBH 100 Sport Makers

actively retained and integrated into existing volunteer workforce

Integration of Sport Makers programme into wider volunteer work on-going. Discussion held with VAST re potential links to their delivery. Supporting NULC with the development of a new leadership academy.

Additional funding received from Sport England to maintain contact and engagement with Sport Makers to ensure the volunteer resource continues to deliver sports opportunities in the community. NGB Activation and Volunteer Officer post to be employed to deliver these services.

SASSOT Volunteering and Leadership programme

Provide on-going support to volunteers trained in Year 1 of the programme.

On-going

BHCD Contact maintained

with previous leaders and opportunities offered.

Volunteers from year one of the programme have been updated with opportunities that are relevant such as jobs and volunteering. Some have been supported to complete their volunteering hours for their CSLA2 and placements have been found for them. Some have been supported to complete NGB specific qualifications.

40 leaders trained as Level 1 Sports Leaders

03/14 4 BHCD 40 Level 1 Sports

LeadersFour Level 1 courses were planned. However, only two courses were organised as a dance course was requested in another area.

17 leaders have completed their Level1.

The number of leaders trained is lower than expected as one course did not run due to one









area cancelling. They did this a few days before the course was due to start not allowing any time to rearrange the course elsewhere.

40 leaders trained as Level 2 Community Sports Leaders

03/14 4 BHCD 40 Level 2 Community

Sports LeadersThree Level 2 courses have run and 22 leaders have been trained.

Although the first 2 courses were almost full (14 on one course and 12 on another) and the last course had 9 registered to take part, the number of leaders trained is lower than expected as some young people failed to turn up on the first day of the course and some dropped out after one day. This number may also be lower as the learners had to pay a small deposit towards attending the course due to the funding being reduced.

40 leaders deployed into community settings for a minimum of 10 hours

03/14 4 CD 40 leaders deployed into community settings for a minimum of 10 hours

So far 53 leaders have been deployed into community settings.

32 have completed a minimum of 10 hours. 6 more leaders have started their hours after their Level 2 course finished in February 2014.

20 leaders retained in those community settings through linking with partners and other relevant participation programmes

03/14 4 CGro

20 leaders retained in those community settings

Workforce for Satellite Clubs is currently in the planning stage. Satellite Workforce Development meeting is planned for 01/10/13.

Satellite Workforce Development meeting completed and support was given by satellite clubs for CD to feed young leaders in to.









Satellite Workforce Development meeting has identified a clear pathway to how we distribute funding towards coaching courses and training. Clear direction has been identified to how we can use the young leaders within the delivery of the satellite clubs. A full list of satellite clubs will be sent to CD to which young leaders can be signposted.

As Above

15 volunteers trained in a pilot as Level 1 Dance leaders

03/14 4 CD 15 Level 1 Dance Leaders

14 Dance leaders have completed their Level 1.

This is slightly lower than expected as some young people failed to turn up on the first day of the course and some dropped out after one day.

20 volunteers (aged 16+) recruited and deployed to support levels 1 and 2 of the school games

05/14 3 BHCD 20 volunteers recruited

and deployedThere are currently 146 volunteers aged 16+ who have been recruited and deployed to support levels 1 and 2 of the school games.

School games workforce audit completed in conjunction with SGO’s

03/14 1 BHCD Workforce audits

completedSecond volunteer audit completed March 2014 and figures have been reported back to DFE.

SGO’s supported to address needs identified in school games

Ongoing All BHCD Courses organised

and tutored as and when needed for the

SGO volunteer training needs have been assessed and the SGO’s have been supported to set up the relevant training courses.









workforce audit through the provision of training SGO’s. This training will include a Community Sports

Leaders Level 2 course which will take place in 14

th-17

thApril 2014.

Deliver a successful Local Beginner Running Project to the criteria set by Sport England

Identify new and existing partners / Leaders to run beginners running groups for 9-13 weeks

03/14 4 BH

617 new, regular runners, 579 new to running43 new Running Leaders trained40 beginners running courses

Workplace Health project

In conjunction with NGBs and other relevant delivery partners develop a strategy for and manage the implementation of the Staffordshire ‘Get Active’ work based sports participation programme.

09/13 2 ID

Strategy Produced Get Active Participation Manger commenced work on 7 Oct and work will now start on the Workplace Health project

Project initiation document producedSASSOT has signed up to implement the Work Place Challenge that has been developed by the CSPN, British Heart Foundation and issupported by funding from Sport England’s Health Improvement Fund.

110 people completed WPC survey to tailor activity offer in Stafford to workplaces; mainly completed by SBC based people and Stafford College. Activities being put in place as a response. Survey also sent to Keele Uni, Staffs Uni, and SCC.

To recruit businesses to the Staffordshire ‘Get Active’ Programme.

10/13 3 &4 ID 15 Businesses Recruited

Conversations have taken place with SCC and Stafford Chambers re employer engagement

Conversations on going with Stafford Chambers









– accessing with local business network; discussions also with SBC, SCC and Stafford College.

People from 19 workplaces engaged in the web portal.

To identify, link and co –ordinate the delivery of relevant NGB Workplace Health interventions in businesses.

On-going

2,3 &4

ID

15 Businesses Recruited with links to NGBs

Conversations on going with Stafford Chambers – accessing with local business network; discussions also with SBC, SCC and Stafford College.

Activities in response to survey being put in place linked to relevant NGBs.

To support NGBs locally to develop their Workplace Health interventions.

Ongoing 2,3 &4 Engaged with Netball, Swimming, football,

hockey, badminton, Nordic walking, volleyball, golf. Support offers devised and links to NGB products.


To support NGBs in the implementation of the relevant interventions including assisting with the sourcing of resources to deliver the programmes. Explore options and make recommendations to widen and target

Ongoing 3&4 NGB delivery due to commence in 2014-15 in line with survey results.









relevant NGB interventions to other non-traditional sports markets across Staffordshire.

To develop a Marketing and Communications Plan to promote knowledge, understanding and participation in the Staffordshire ‘Get Active’ scheme

09/13 2 IDNBi Plan produced &

implementedTo be developed in Q3

Plan being developed – on-going





Marketing and Communications – Supporting the promotion of community sport programmes.

Facilities – Supporting NGBs to access appropriate facilities, advocating for access to educational facility sites, knowledge of asset transfer and strategic facility development needs for the sub region.

3.1 Marketing & Communications


Marketing & Communica-tions plan2013-15

Write MarComms Plan for 2013-15

Q2-3 All NBiLM Plan produced,

distributed and in operation

Plan developed

Implement internal communications plan

Q2-3

All Not progressedInternal communication responsibilities being delivered by core team Internal communications review to take place in May/June 14

Implement Marketing & Communications Steering Group meetings

Q2-3

All Next meeting October 2013

Role of group to be reviewed

Implement Mini Marketing Plans to support project delivery, M&C and delivery

Q2 All Being developed with new projects as coming online – PSSP; Sat Clubs.Discussions started – to be followed up in Q3Marketing priorities and key actions agreed with core team members









Maintain a central Information hub to provide a one-stop shop to signpost organisations to key partners

Promotion of central information hub and dissemination of information via established processes such as e-Newsletters and networks.

All LM Central hub hosted on website

Information disseminated via website, sport-e newsletters, disabilit-e sport newsletters, forums and, where appropriate, social media.

Maintain and organise a comprehensive meeting and network structure

Meeting networks implemented to service all areas of sport, PE and physical activity eg. NGB Forum, , CSPANs, SLCOF etc

All Core Team

LM

Meetings held Meetings held

Production of e-newsletters

Production of SASSOT monthly sport-e newsletter

Monthly

All LM 12 editions of e-newsletter released

12 sport-e newsletters issued with a total of 706articles. Mail distribution list has reached over 3,000 recipients

Production of SASSOT Coaching e- newsletter

LB Issued monthly, reaching 910 peopleIssued monthly, reaching 926 peopleIssued monthly, reaching 990 people

Production of Disability monthly e newsletter

TB Issued monthly, reaching 767 peopleIssued monthly, reaching 798 people









Production of NGB/SSP newsletter

JK

Maintain and continue to develop CSP website

Developments implemented as per Marketing & Comms plan

Monthly

All NBiLM 500,000 hits to the

website per yearOn-going 40,409 unique visitors in 2013/2014 with jobs & careers, clubs, funding, contacts & workshops being the most popular pages.Website developments agreed and budget committed. Work to be completed by August 14.

Review Google analytics and other development tools eg. Link in with CoachWeb

Ongoing

All NBi Demo-graphic data of website use

Produce Annual Report

Annual Report produced 04/12 to 03/13

1 NBi

LM

Articles from all funding partners achieved

2012-2013 ‘Working In Partnership’ Annual Report produced. Contributions received from 32 different partner agencies who highlighted specific projects they have worked in partnership with SASSOT on. Annual Report disseminated via post and electronically to partners.









Implement a partner satisfaction survey

Implement the Partnership Satisfaction Survey Analyse and communicate the results

Oct 13

3 NBi

To maintain satisfaction level from last year’s survey

Partnership satisfaction survey distributed to over 150 key partners, results will be available in December. A national NGB/CSP satisfaction survey will be completed in November.49 respondents completed the SASSOT Stakeholder Satisfaction Survey which was a 33% response rate. Results will be available in January 2014.The Partnership Satisfaction Survey 2013 reported a satisfaction level by partners of 98.1%compared to the national average of 91.7%









Social media Development

Maintenance of Social Media including Facebook and Twitter (profile to page switch over)

Production of monthly schedule of posts

Continued research of ‘Best Practice’

Increase our usage of YouTube for Social Media purposes

Use of Animoto and Issuu as additional promotion methods

Ongoing

All NBi

Pilots implement-end Facebook and twitter on-going; Sport Maker FB removedAnimoto used for conference and annual report.Annual report to be put into Issuu formatUse of social media sites maintained Increased number of Twitter followers to 893. Regular posting of news items maintained.Regular posting through social media channels with over 1,000 followers on twitter









West Midlands Community Sports Awards

Implement county awards: - Community Club of

the Year- Community Coach of

the Year - Newcomer of the

Year - Community Project of

the Year

Q2-3 Q2-3 NBi

Awards event held with S&SoT nominees

Criteria defined. Date 4th

December.SASSOT awards 16

thNov.

Nominations received for new award categories, judging to take place on 17

thOctober with winners

announced on the 8th

November live on BBC Radio Stoke. Newcomer of The Year Award will close for nominations on 23

rdOctober

Local award winner announced live on BBC Radio Stoke and formal presentations made at Port Vale FC on the pitch at half time. All winners attended the West Midlands Community Sports Awards, organised and co-ordinated by West Midlands CSPs and the BBC.Agreed continuation of the West Midlands Community Sports Awards and confirmation of 2014 event date.

Ensuring that News Releases are sent as appropriate

Distribution of News Releases All NBi Min of 6 News Releases per year

Releases for: Awards, School Games, Shine a Light, Sportivate x3, Legacy, Releases for Sports Awards x 2, School Games x 3. Five radio interviews achieved.

Provide articles for inclusion in partner newsletters

On-going

All On-going releases and FB/Twitter posts shared with partners









Support the School Games andSport Makers programmes re regular News updates

On-going

All

On-going releases and FB/Twitter postsSchool Games website review completed and work initiated on a new event programme Media training delivered to young volunteers and media hub co-ordinated at event. New event programme developed.Website content updated and web developments to be initiated May 14







3.2 Knowledge and Data Management


Collate relevant data to indicate the direction of travel re: agreed KPI’s

Monitor projects via data collection to evaluate delivery and provide evidence re outcomes

Quarter-ly

All NBi

MTLM

Indicator information collated

Investigating Sported. Toolkit

Trialling Sported Toolkit for Aiming High and Volunteer development programmes









Monitor and evaluate the impact of appropriate programmes

Sportivate, Sports Makers, Aiming High, Community Games programmes

Quarter-ly

All NBi

CGreCMTBNBa

M&E reports produced and provided to funders and Exec

Reports returned and projects on target.Sportivate – 31 projects completed with 312 participants retained (target 391).

Reports submitted to Aiming High for Q2.Inspire clubs- 99 attendees overall (target 49)

24 new children accessing Inspire (target 14).Monthly reports are submitted to report on

Community Games and registered Games are recorded

Sportivate – 61 Blocks of activity completed with 580 participants retained (target 527).

Sportivate - 153 Blocks of activity now completed with 1526 participants retained (target 1964).

Community Games are reported monthlyCommunity Games are continued to be reported monthly









Maintain ‘Relationship Managers’ for each core funding partner

Team members assigned relationship manager roles

10/11

3 MTNBiID

Mgrs / Officers allocated roles

Being reviewed Meetings held with Cannock and South Staffs

ID meeting with WLCT re Cannock in February 2014 re 2014-15 contract

Review meetings arranged and actions implemented Review value of process and organise meeting accordingly

Quarter-ly

All Team Mem-bers

Review meetings held and actions agreed

Roles and procedure to be reviewed

Support partners to access Active People & Market Active People and Market Segmentation Data

Provide a gateway to data such as Active People and Market Segmentation

Ongoing

All NBi LA Sports Profiles produced

Support offered to partners. Report sent to New Horizons (SoT).

Report compiled for ASA on Holden Lane and Trentham HS Pools

Active People Survey 7 data distributed to partners.

Produce individual key stakeholder reports for LAs

Ongoing

Q2 NBi Reports produced Distributed as part of April conference

Provide training accordingly Ongoing

NBi None requested or provided to date. Planned co-ordination of training offer in 14/15









Sport England LA Toolkit

Advocacy and promotion of Sport England’s ‘In it for the long run’ Tool Kit to all sub regional network groups

Ongoing

All MTNBi Support 5 NGBs in

using tools to deliver WSPs

Targeted support with Swimming in Lichfield – to be defined and timeframe

Establish the need for future research programmes as required

Commission appropriate research subject to available funding

TBC NBi TBC None to date

Collate relevant data to indicate the direction of travel re: Agreed KPI’s

Implement national Case Study Search ToolCollate & circulate good practice i.e. Sportivate

12/13

3 NBi Cases studies live on website

To be reviewed Case studies collated locally, promotion still to be actioned.







3.3 Facilities


Hold up to date knowledge of and understand the sport, PE & physical activity facility requirements for the CSP area

Updating of the sub-regional Facilities Strategy

12/13

3 MTBH

Sub-regional Facilities Framework produced & available to partners.

KKP Consultancy commissioned.Work commencing Oct 2013

FPM run January – February 2014 booked







3.3 Facilities


Asset Transfer Promote and advocate the use of the Community Sport Asset Transfer toolkit with local partners and signpost partners to expertise where required

Ongoing

MTNBa Number of community

groups supported to use the Asset Transfer toolkit

Meeting with Football club and Stoke City Council held to investigate potential Asset Transfer opportunity. Further progress likely in new Financial Year

SASSOT working with Sport England and ASA ref possibly swimming pool Asset Transfer. Transfer will not progress as the LA/School have decided to close the facility

Gymnastics Club in Stoke - transfer progressing

To be an advocate for sport on education sites

Advocate and promote Sport England’s “Win Win” toolkit to local partners.

On-going

All Increase in NGBs / sports groups accessing school sport facilities

Sub Regional Facilities Framework will identify opportunities and challenges.







3.3 Facilities


Link with Satellite Clubs action plan and Incorporate facility audit work ref priority schools, FE and HE institutions into Sub Regional Facilities Refresh ref what usage is currently available to the public / community groups etc and help to identify school sites with facilities that are suitable to host NGB and community clubs.

On-going

All CMCGroBHNBa,

Audit completed and communicated to NGBs increased usage of school / FE facilities by community clubs

Satellite Clubs plans to be submitted by the end of October. As Satellite Clubs are developed these will be incorporated in to the plan. On Target for completion.

Targets have been met in year 1 plan – 50 Satellite Clubs up and running

Satellite Clubs plans submitted on 15/04/14 for Year 2 delivery.

On target for completion

Satellite Clubs Plan has been written, submitted and signed off.

Funding is now being released to help support the delivery of the satellite clubs through funding applications. These are being signed off and approved as we receive these.







3.4 Funding and Investment


Provide a comprehensive range of support services that will assist partners, clubs and community groups to access funding and new investment

To support partners, clubs and other community groups in the development of appropriate funding applications.

Provide one to one support as appropriate and update SASSOT investment log

On-going

All GAM

Core Team

Partners supported & feedback via Satisfaction Survey

10 number of organisations supported during this period.

£1,862,759 secured with support from SASSOT

Coordinated application to Inclusive Sport Fund. Assisted and advised WLCT (awarded) and Lichfield DC (unsuccessful) plus Norton FC amongst others

Inclusive Sports Fund bid unsuccessful

Application submitted to SCC Mental and PA/Sport

To identify and promote funding opportunities (local/regional/national), including GrantFinder, to partners, clubs and other community groups to support their projects

On-going

All

Production of funding information pack

Promotion of CSAF to partners and latest rounds of Inspired/Improvement Fund.

Promotion of new disability fund and extension of Inspired Facilities

Website maintained and content in newsletter

Funding workshop delivered in Feb 2014 – 28 attended; plus 4 attendees at follow-up clinics









Maintain an up to date list of local, sub-regional, regional and national funding schemes and opportunities for sports clubs on the SASSOT website and e-newsletter

On-going

GAM On-line information is accurate & up to date

Website up to date

Up to date and ongoing

To advise Sport England and other external funding organisations on the merits and local fit of applications for funding

On-going

All Core Team Response times re

feedback achievedNo action this quarter

Q4 – advice given on 4 CSAF applications back to Sport England









Develop existing SASSOT Data Intelligence Funding Support Guide.

Provide one to one support to partners as required to help them evidence the need for specific projects.

Continue to develop resources and strategic documents that will that will assist partners when applying for funding i.e. facility plan

On going

All GAM

NBi

Intelligence Data Support Guide is up to date and available for partners

10 number of organisations received one to one support to help them with funding applications

No work has been undertaken on funding guide this quarter

Website maintained and workshop planned









Identify and apply for additional funding that willsupport the SASSOT and its partners to deliver sport and physical activity objectives

Engage Staffordshire Public Health to influence the commissioning of Physical Activity services linked to a wider strategic plan for an integrated sport and physical activity offer.

Sept 13

2 MTBH

New investment into sport from Public Health or CCG sources

Support provided by Maria Caire, a visiting academic, to develop a comprehensive data collection template. Several engagement meetings held with PH to agree format. Work also discussed as part of facilities framework consultation with KKP.

Sally Kendrick appointed to pilot data collection process. Sally Kendrick has gathered local data for Stafford District to prepare a local supply and demand report.

Stafford and Cannock CCG engaged. Draft joint health and sport proposal developed and shared with CCG. Consultation on this taking place with Chief Officer in the New Year.

Provisionally agreed a joint health and sport proposal with Cannock and Stafford CCG. Next step to develop a steering group to move forward proposal. Waiting for CCG to coordinate this.









Proactively identify and apply for funding to sustain Aiming High and CRT volunteering delivery

Dec 13

4 NBiBH Applications made to

relevant external funding pots

Currently seeking – Activation Fund; Big Lottery.Developing bid for new Sport England disability funding pot.Application to Sport England’s Inclusive Sports Fund submitted




Governance - To manage and operate the CSP to ensure sound governance arrangements and compliance with funding conditions are in place.

4.1 CSP Governance


Regular Executive Board meetings

Meetings held quarterly On-going

All Chair &MT

Partner satisfaction rating of good achieved for governance

Q1 meeting held 22 May 2013Q2 meeting postponed. Q3 meeting scheduled for 23 Oct 2013Q4 Meeting 29 Jan 2014

Publish minutes Minutes published On-going

All MT&LM

Minutes published on time

22 May minutes published on 11 June 2013. 23 Oct minutes published on 7 Nov 2013Papers presented to the Board have been uploaded onto website.29 Jan minutes published on 19 Feb 2014

Board Development

Implement Board Development update sessions as agreed at January 2013 meeting

On-going

Chair &MT

Programme of updates implemented

Public Health update included in Q1 meeting.Children and Young People update to be arranged for Q4 meeting.Youth Service update took place.CCG and Active Staffordshire updates arranged for May meeting

Prepare reports for Executive Board as required

Reports presented to Executive Board

Quarterly

All MT Meetings held & reports produced

Q1 meeting held 22 May 2013Q2 meeting postponed. Q3 meeting scheduled for 23 Oct 2013Q4 Meeting 29 Jan 2014





4.1 CSP Governance


Internal SBC CSP audit

Assimilate and deliver recommendations from audit

8/13 2 Board & MT

Recommendations implemented

Awaiting Audit report.Audit report received and signed off that based on the findings of the review Audit has assessed the internal control environment as Effective. This is the highest level of sign off.

Strategic plans are in place which address all areas of the partnership’s operations

The partnership has identified and is monitoring all relevant risks

Effective Governance arrangements are in place

Funds received by way of grants are only used for the purposes intended and comply with Sport England conditions

Only valid and bona fide creditors are paid

Income received is correct and is promptly posted to the Council’s bank account

Debtor accounts are raised promptly





4.2 CSP Operations


Who Q3 Q4 Target Progress update01.04.13-31.03.14

Date Qtr

Manage individuals and team

Work programmes agreed for core team

4/13 1 MT&Chair& PeopleCham-pion

Partner satisfaction rating for team - to achieve good

Delivery Plan with work programme areas agreed by Board at May meeting.

Progress report for Board prepared

97.7% of respondents were very or satisfied with the quality of support and advice provided by SASSOT and 97.7% of respondents were very or satisfied with the helpfulness and professionalism of the SASSOT Team

Invest in team building

Organisational and training needs & knowledge gaps analysis reviewed and updated

6/13 1 Training plan developed & implemented

Training needs identified via PDRs, budget in place. Training provided as courses identified.

Invest in personal development

Training plan and knowledge gaps implemented

6/13 1

Review structure of CSP as appropriate to emerging agenda and priorities

Team meetings held Monthly

All Team meetings held On track

Support and mentor team members

On-going

All

Team away day to review the SASSOT 20/20 Vision and carry out a balanced Score Card review to help inform future development/improvement areas took place in December.PESTEL exercise took place in February. Vision 20/20 Working Group ongoing. Meeting scheduled for 8 May rescheduled for 14 May.

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Report Title Financial Report - 1 April 2013 to 31 March 2014

Date 14 May 2014

Open Agenda item X




Tel: 01785 619896

For Information X

For Decision


To advise the Board Finance Champions on the financial position 1 April 2013 to 31 March 2014.


Not applicable.


The report has been produced to compare the actual financial performance for the period 1 April 2013 to 31 March 2014 against the budget. The Board Finance Champions have been consulted on the preparation of the report.

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The budget summary is as follows:

Budget to 31 March Actual to 31 March Variance

£ £ £

Expenditure 1,484,585 (Includes contingency) 1,088,762 - 205,993Income 1,484,585 (Includes b/fwd 12/13) 1,615,303 +130,718

4. Report

The attached figures show a detailed breakdown of the financial performance against the budget from 1 April 2013 to 31 March 2014

Explanatory notes with reference to budget headings and performance are shown below.

Explanatory Notes

1. Partnership Services

Expenditure - Overall expenditure is showing an under spend on the estimated budget of £48,862 which excludes the contingency fund to cover liabilities.The one area that is over budget is subscriptions to outside bodies, as explained at the last Board meeting after agreement with the Chair, Vice Chair and the Finance Champions SASSOT became a full member of the Central Rivers Initiative in order to maximise the sporting opportunities this project offers.Employee costs are underspent due to combining duties of post holders to cover for maternity leave and the costs been apportioned to other service areas.Expenditure on upgrading IT systems has not proved as costly as originally envisaged.Professional Fees is under spent, due to the Sportshire Co-ordinators post commencing part way through the year.

Income - Grants income is higher than originally estimated due to the recent of an additional grant from Sport England to support NGB delivery.Partnership funding is higher than originally estimated due to the receipt of additional income relating to Sky Local Rides which will be utilised to extend the programme into 2014/15. And the receipt of one local partners 2014/15

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contribution up front.NGB hosting income has reduced due to the fact that a number of NGBs have re organised their team structure and therefore no longer require permanent office accommodation but have moved to hot deskarrangements.

2. Equity

Expenditure - Employee costs are underspent by £4,040 due to the new post holder starting part way through the period.

Income - No exceptions to report.

3. Workforce Development

Expenditure - Employee costs are showing an under spend due to the post holder not commencing until part way through the quarter.Grants are currently below budgeted levels. Another grant round for coaching bursaries will therefore be implemented in the new financial year.

Income - Grants – an additional £13,000 was received from DfE to for the delivery of School Games volunteer support.

4. Sports Volunteering Project

Expenditure - Employee costs are slightly above budget due to the post holder taking on additional responsibilities to cover for maternity leave arrangements. The increase is offset by underspends within other areas of the budget.

Income - Income is some £6,058 higher than budgeted due to the carry forward being higher than originally anticipated and significant additional income from leadership courses has been generated.

5. Club Development and Community Games

Expenditure - Grants – are underspent by £11,781. A number of rounds of club accreditation grants have been introduced during the year and the funding will be carried forward to continue this grant fund in 2014/15Professional fees - are under budget by £7,817. This related to the secondary school Change For Life Clubs

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project. This funding will be utilised in the next financial year.


6. Sportivate

Expenditure - Activity Grants are underspent due to the phased start of projects and claims being awaited. The funding will be carried forward.

Income - Grants are slightly above original budget due to the receipt of additional funding during the year.

7. Education and Training

Expenditure - Small under spends on each budget heading but no significant exceptions to report

Income - No exceptions to report

8. Coaching Development Support Network

Expenditure - No exceptions to report

Income - No exceptions to report

9. Level 3 School Games

Expenditure - Overall expenditure is under spent by £9,895 on the estimated budget. Employee costs are above budget by £1,367 as a result of the Level 3 School Games Co-ordinator having to cover additional hours as a result of the Local Organising Committee agreeing to organise a Winter Games in February, support from the Athletics network coordinator and designer of the programme.The under spend will be carried forward to support the 2014/15 Level 3 Games.


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10. Youth Sport and Satellite Clubs

Expenditure - Employee costs are underspent by £3,729 due to the new Youth Sport Manager starting part way through the quarterand the new Satellite Clubs Officer not starting employment until the second quarter.Grants have been allocated but not yet claimed the funding will be carried forward to 2014/15

Income - Income is £51,000 above the original budget due to the receipt of an additional grant relating to CSPs role in the Primary School PE and School Sport programme

11. Athletics Network and Beginner Running Project

This budget has been re-profiled due to the receipt of an additional grant for the Athletics Network Beginner Running in 2014.

Expenditure - Underspend on employee costs relates to an amount to cover redundancy payment which has not had to be utilised.Underspends on a number of budget headings which relate to the extension of the Beginner Running project which will be carried forward to 2014/15.

Income - An additional grant of £7,590 has been awarded by England Athletics to the Athletics Network.Running Leaders training courses have also generated additional income.

12. Get Active Workforce Participation Project

Expenditure - The project started in October the actual underspend on the employees budget reflects the start date which was originally scheduled for a slightly earlier start.



1st April 2013 - 31st March 2014 Budget


Expenditure £ £ £ £

Employee costs 239,500 239,500 230,489 -9,011

Premises costs & Insurance 30,850 30,850 28,790 -2,060

Clothing & uniform 500 500 - -500

Equipment 2,000 2,000 - -2,000

Printing, stationery and postage 2,500 2,500 1,283 -1,217

Telephones 2,000 2,000 1,318 -682

Computer Services 5,000 5,000 413 -4,587

Conferences, Training, Subsistence 4,400 4,400 1,613 -2,787

Education & Training Programme 4,540 4,540 4,534 -6

Professional Fees Facility Strat & Sportshire 61,250 61,250 51,255 -9,995

Physical Activity Development Sky Rides & Running prog 66,660 66,660 53,860 -12,800

Marketing 9,000 9,000 4,200 -4,800

Subs to Outside Bodies 2,500 2,500 4,083 1,583

Young Persons Sports Awards 2,000 2,000 2,000 0

Contribution Sportivate & Get Active Sportivate & Get Active 46,360 46,360 46,360 0

Contingency Fund 189,830 189,830 - -189,830

668,890 668,890 430,198

Income

Grants 200,000 200,000 230,000 -30,000

Partnership Funding 164,405 164,405 207,671 -43,266

Other Income 9,250 9,250 3,900 5,350

Joint Financing Contributions 295,235 295,235 295,224 11

Total 668,890 668,890 736,795 -67,905

2. Equity


Employee Costs 30,500 30,500 26,460 -4,040

Telephone 260 260 113 -147

Conferences, Training & Subsistence 500 500 138 -362

Grants

Access Across

Staffordshire/Aiming High 40,000 40,000 38,058 -1,942

Equipment 2,000 2,000 250 -1,750

Clothing 100 100 41 -59

Printing and Stationery 3,000 3,000 735 -2,265

Hosting 2,500 2,500 2,500 0

Contribution to P/Services KCME Salary contribution 8,045 8,045 8,045 0

Professional Fees 1,000 1,000 1,895 895

87,905 78,235 -9,670

Income

Government Grants 40,000 40,000 40,000 0

Joint Financing Contributions 47,905 47,905 48,098 -193

Total 87,905 87,905 88,098 -193

Budget

2013/14 Variance

VarianceDescription Work Area

Budget

01/04/13 -

31/03/14

Actual

01/04/13-

31/03/14Budget 13/14

Budget

01/04/13-

31/03/14

Actual

01/04/123-

31/03/14

-238,692Total

Description Work Area

Total 87,905



3. Workforce Development


Employee Costs Workforce Dev 12,990 12,990 10,284 -2,706

Printing and Stationery 200 200 0 -200

Telephone 70 70 106 36

Hospitality 300 300 0 -300

Professional Fees 620 620 253 -367

Promotions Sport Makers 3,250 3250 2888 -362

Grants

Coach Scholarship/Sport

Makers Scheme 9,000 9,000 5,315

-3,685

Contribution to work areas

Ed & Train and Volunteer

Project 10,750 10,750 10,750

0

Rents 500 500 0 -500

Total 37,680 37,680 29,596 -8,084

Income

Government Grants 0 0 13,000 -13,000

Joint Financing Contributions Balance B/F 37,680 37,680 37,827 -147

Total 37,680 37,680 37,827 -13,147

4. Sports Volunteering Project


Budget

2013/14

Budget

01/04/13-

31/03/14

Actual

01/04/13

31/03/14 Variance


Employee costs 26,950 26,950 28,061 1,111

Grants 4,500 4,500 5,412 912

Rents 880 880 0 -880

Telephone 150 150 53 -97

Equipment 430 430 64 -366

Professional Fees 3,500 3,500 2,552 -948

Promotions 250 250 - -250

Contingency 0

Total 36,660 36,660 36,142 -518

Income

Government Grants 4,130 4,130 4,132 -2

Joint Financing Contributions Balance b/fwd 32,530 32,530 38,632 -6,102

Total 36,660 36,660 42,764 -6,104

Budget

2013/14Description Work Area

Budget

01/04/13 -

31/03/14

Actual

01/04/13 -

31/03/14 Variance





Budget

2013/14

Budget

01/04/13-

31/03/14

Actual

01/04/13 -

31/03/14 Variance


Employee costs Club Development 17,300 17,300 17,075 -225

Grants Club Development Grants 16,730 16,730 4,949 -11,781

Telephone 80 80 - -80

Professional Fees 8,750 8,750 933 -7,817

Total 42,860 42,860 22,957 -19,903

Income

Government Grants 12,000 12,000 12,000 0

Joint Financing Contributions Balance b/fwd 30,860 30,860 30,858 2

Total 42,860 42,860 42,858 2

6. Sportivate


Budget

2013/14

Budget

01/04/13 -

31/03/14

Actual

01/04/13 -

31/03/14 Variance

Expenditure £ £

Employee Costs 32,070 32,070 31,511 -559

Telephone 150 150 124 -26

Travel & Subsistence 50 50 252 202

Grants 231020 231,020 179,797 -51,223

Total 263,290 263,290 211,684 -51,606

Income

Government Grants Sportivate 156,420 156,420 163,349 -6,929

Joint Financing C/Fwd & Partner Services 106,870 106,870 104,871 1,999

Total 263,290 263,290 268,220 -4,930

7. Education & Training Programme


Budget

2013/14

Budget

01/04/13

31/03/14

Actual

01/04/13 -

31/03/14 Variance


Employee Costs Wokshop Programme 18,526 18,526 18,412 -114

Travel Workshop Programme 50 50 - -50

Training Programme Costs Workshop Programme 13,000 13,000 13,247 247

Rents Workshop Programme 1,520 1,520 589 -931

Promotions Workshop Programme 764 764 - -764

Hospitality Workshop Programme 1000 1,000 127 -873

Total 34,860 24,256 32,375 -2,485

Income

Grants 1,730 1,730 1,730 0

Joint Financing Contributions Income 14,000 14,000 13,625 375

Joint Financing Contributions Contributions PS/WD 13,938 13,938 13,938 0

Joint Financing Contributions Balance C/Fwd 5,192 5,192 5,192 0

Total 34,860 34,860 34,485 375





Budget

2013/14

Budget

01/04/13

31/03/14

Actual

01/04/13 -

31/03/14 Variance


Employee Costs 37,500 37,500 37,814 314

Telephone 150 150 115 -35

Professional Fees 1,000 1,000 600 -400

Total 38,650 38,650 38,529 -121

Income

Sport England Grant 38,270 38,270 38,270 0

Joint Financing Contributions 380 380 391 -11

Total 38,650 38,650 38,661 -11

9. Level 3 School Games Competition


Budget

2013/14

Budget

01/04/13-

31/03/14

Actual

01/04/13-

31/03/14 Variance


Employee Costs School Games Coordinator 17,810 17,810 19,177 1,367

Premises Costs 5,000 5,000 5,842 842

Clothing and Uniform 150 150 - -150

Equipment 13,200 13,200 17,866 4,666

Printing,stationery and postage 1,000 1,000 351 -649

Telephone 80 80 105 25

Hospitality 1,750 1,750 1,312 -438

Promotions 2,150 2,150 2,095 -55

Professional Fees 5,000 5,000 5,217 217

Contribution to Partnership Services Sports Manager Input 2,110 2,110 2,110 0

Contingency 15,720 15,720 - -15,720

Total 63,970 63,970 54,075 -9,895

Income

Sport England Grant 45,000 45,000 44,927 73

Joint Financing Contributions Balance C/f & sponsorship 18,970 17,971 17,971 0

Total 63,970 62,971 62,898 73



Budget

2013/14

Budget

01/04/13-

31/03/14

Actual

01/04/13-

31/03/14 Variance


Employee Costs 56,600 56,600 52,871 -3,729

Telephone 450 450 191 -259

Printing, stationery & post 600 600 190 -410

Computer Services 1300 1300 1073 -227

Clothing and Uniform 200 200 75 -125

Rents 300 300 0 -300


Grants/Professional Fees 60,000 100000 55,959 -44,041

Promotions 250 250 249 -1

Total 120,000 160,000 110,608 -49,392

Income

Grants 120,000 171,030 171,025 5

Total 120,000 171,030 171,025 5





Budget

2013/14

Budget

01/04/13 -

31/03/14

Actual

01/04/13 -

31/03/14 Variance


Employee Costs

Athletics Network and

Running Project 25,750 25,750 21,752

-3,998

Telephone 420 420 380 -40

Travel and Subsistence 400 400 442 42

Equipment 920 920 374 -546

Rents 400 400 400 0

Professional Fees 8,890 8,890 6,601 -2,289

Promotions 2,320 2,320 417 -1,903

Grants 2,000 2,000 750 -1,250


Contingency Athletics Network Delivery 8,520 8,520 - -8,520

Total 49,820 49,820 31,128 -18,692

Income

England Athletics Grant 7,590 7,590 7,590 0

Income 950 950 4,154 -3,204

Joint Financing Contributions Bal b/fwd& contri from p/s 41,280 41,280 39,928 1,352

Total 49,820 49,820 51,672 -1,852



Budget

2013/14

Budget

01/04/13-

31/03/14

Actual

01/04/13-

31/03/14 Variance


Employee Costs 36,325 36,325 16,160 -20,165

Telephone 225 225 128 -97

Printing, stationery & post 500 500 0 -500

Computer Services 650 650 185 -465

Clothing and Uniform 100 100 0 -100

Travel and Subsistence 150 150 367 217

Rents 150 150 0 -150


Promotions 1,600 1,600 - -1,600

Total 40,000 40,000 16,880 -23,120

Income

Grants 40,000 40,000 40,000 0

Joint Financing 1,000 -1,000

Total 40,000 40,000 40,000 -1,000

Note:Expenditure - a minus sign indicates an underspend on budgetIncome - a minus sign indicates an increase on budget

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Report Title Sport Across Staffordshire and Stoke-on-Trent

Delivery Plan, Budget and Risk Assessment for 2014/15

Date 14 May 2014

Open Agenda item X




Tel: 01785 619896

For Information

For Decision X


To provide Board members with information on the Partnership’s Delivery Plan, Budget and Risk Assessment for 2014/15.


That the Board approve the Delivery Plan, Budget and Risk Management Plan.

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The attached Delivery Plan (appendix 1), Budget (appendix 2), and Risk Register (appendix 3) have been developed following confirmation of the Sport England Core Specification, details of delivery programmes and consultation with key partners.

The Business Plan provides an overview of the strategic direction of the Partnership and reflects the context and landscape that we work in.

The Delivery Plan provides details of the work programmes of the partnership team and indicates clearly how the team will work with key partners and stakeholders to deliver the services required in order that we can support them in our joint aim of increasing participation and improving levels of satisfaction in sport, physical education and physical activity and supporting those with talent to reach their potential.

The format of the plan is based on aligning it clearly to the Sport England Core Contract:








8. Programme Delivery – CSPs are expected to coordinate delivery of these programmes locally to achieve maximum benefit for increasing participation and to ensure connection to NGB Whole Sport Plans. Programmes include

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Sportivate, Satellite Clubs and Level 3 School Games.

The Delivery Plan identifies key tasks to be achieved, milestones, timescales, lead agency, partners involved, resources required and annual targets.

The Risk Management Plan (appendix 3) has been updated as part of the Delivery Plan development exercise.

4. Report

1. Delivery Plan (appendix 1) – The plan has been developed to include the contracted services that are required from Sport Across Staffordshire and Stoke-on-Trent by national partners such as Sport England, and through consultation with local core funding partners on their requirements.

2. Staff – The staff structure is in place to ensure that we have the capacity to deliver the plan. A staffing structure is shown for Board Members information in the Delivery Plan.

Job descriptions have been updated to take account of the services required to be delivered.

3. 2014/15 Budget (appendix 2) – The budget sets out the expenditure requirements to deliver the specific services and where the income will from to cover the partnerships costs associated with delivery. The Board Finance Champions have been involved with the development of the Budget and have recommended its adoption by the Board.

4. The Risk Register (appendix 3) has been reviewed as part of the Business and Delivery Plan development exercise

Delivery Plan April 14 to March 15: Updated April 2014 Page 1 of 4



Delivery Plan

April 2014 – March 2015

www.sportacrossstaffordshire.co.uk

http://www.sportacrossstaffordshire.co.uk/




Contents Page

1.0 National Governing Body of Sport Delivery – Taking clear action to support the delivery of NGB plans at local level and developing and maintaining strategic alliances and local networks for the development of sport, PE and physical activity.


Increasing investment in sport, PE and physical activity within the sub-region by advocating their value

1.1 Strategic influencing and networking 5

1.2 Connecting Partners 10

1.3 National Governing Body support 13

1.4 Equality and Diversity 15

1.5 Safeguarding and Protecting Young People in Sport 19

2.0 Providing Local Insight – Demonstrating high levels of understanding of the local area and applying the insight to the delivery of services and programmes to ‘grow’, ‘sustain’ and ‘excel’ in sport and physical activity and providing the intelligence to enable partners to make evidence-based decisions.


2.1 Children & Young People 21

2.2 Club Development 24

2.3 Workforce Development (including Volunteering and Coaching) 26

3.0 Providing Local Insight – Demonstrating high levels of understanding of the local area and applying the insight to the delivery of services and programmes to ‘grow’, ‘sustain’ and ‘excel’ in sport and physical activity and providing the intelligence to enable partners to make evidence-based decisions.



3.1 Marketing and Communications 32

3.2 Research and Insight 36

3.3 Facilities 40




Contents Page

3.4 Funding and Investment 42

4.0 Governance - To manage and operate the CSP to ensure sound governance arrangements and compliance with funding conditions are in place

4.1 CSP Governance 44

4.2 CSP Operations 45

Consultation, Funding Partners & Contributing Consultees 46

Core Team structure 47

Glossary 48

Introduction

Sport Across Staffordshire and Stoke-on-Trent is a partnership of agencies “working together to champion participation, enjoyment and success through sport, physical education and physical activity”.

County Sports and Physical Activity Partnerships are uniquely positioned to support partners in the delivery of sustaining current participants and increasing participation in sport and physical activity.

We are funded by and deliver a range of services on behalf of national and local partners including Sport England our Local Authorities and Universities.

This Delivery Plan evidences what services the Partnership will provide to sustain current participants in sport through high quality experiences and increase regular participation in sport and physical activity.




Core Functions








8. Programme Delivery – Coordination of delivery of a range of programmes to achieve maximum benefit for increasing participation and to ensure connection to NGB Whole Sport Plans as appropriate. Examples of programmes include Sportivate, Satellite Clubs, Level 3 School Games, Volunteering support and Primary School PE and School Sport initiative.








Key Tasks Milestones Timescales Lead/Partners ResourcesPerformanceMeasurement

Target ActualDate Qtr

SASSOT to review individual groups as and when necessary

SASSOT to support SLCOF, SDO & Facility Managers Forums, Disability Sport Forums, Staffordshire University Sports Board, Aiming High Short Breaks, Sport Specific Development Groups, sub-regional NGB Forum, Central rivers Initiative Board, Equality Group, Marketing & Communications Group, Sportivate Leads Events and Steering Group, Safeguarding Group, Regional CSP / NGB Engagement Meetings, SGO Meetings, Regional Coaching Leads Meetings, School Games Local Organising Committee and sub-groups

On-going

All Core Team Core Team time Meetings held










SASSOT to influence and act as an advocate for sport and physical activity

Maintain and further develop effective working relationships with Staffordshire and Stoke partnership networks, Leaders & CEO networks, Public Health and Clinical Commissioning Groups, Children & Young People partnerships

Proactively develop and maintain new high level strategic partnerships with external agencies such as the Police and Clinical Commissioning Groups that will assist SASSOT to drive the local participation agenda and secure new investment into sport.

On –Going

Ongoing

All Director supported by the Core Team

Director/Investment Manager

Core Team & Board Champion time

Strategic groups aware of SASSOT’s role and agenda. Sport & physical activity recognised in LA Community Plans and Health Strategies.

Support the development and coordination of a Staffordshirewide Physical Activity ‘Framework’

Work with the Staffordshire and Stoke-on-Trent public health teams to develop Physical Activity Strategies and engage with the new Health & Well-being Boards.

12/14 3 Staffordshire and Stoke–on–Trent Public Health to lead on strategy development and implementation supported by SASSOT

Director, Get Active Manager, Investment and Workforce Dev Manager and Board Champion timeSupported by KCEM

Strategy developed










To ensure there are appropriate networks in place to support the delivery of sport and physical activity..

Support the sustainability of existing local network groups to support the following agendas

Increasing participation

Workplace Challenge

On-going All

Get Active Manager Officer and Board Champion time

SASSOT support and representation on the “Sportshire”Development Group

Support the continued development of the “Sportshire” Strategy and Implementation of the agreed Plan

On-going

All Staffordshire County Council/SASSOT.

Sportshire Coordinator. Director and other appropriate Officer time.

Strategy completedImplementation plan preparedand acted upon.Number of major events attracted to the sub region










Staffordshire and Stoke – on –Trent 2012 Legacy Charter

Support SLCOF in collating information and evaluating the impact of the Legacy Charter

On-going

All Chair Staffordshire 2012 Group

Officer & Partner time.

Impact of Charter on delivery of Sport at LA level

Delivery of relevant programmes eg. Sportivate, School Games, Satellite Clubs, Primary School Links programme, number of accredited clubs, increasing volunteering in sport, Disability Sports Clubs programme and Community Games Programme.

Programme funding

Level 3 School games held

Number of young people retained on Sportivate prog 2037

Increase in number of accredited clubs to400










58 Satellite Clubsoperational

Nos volunteering Active People %

Nos of Community Games - 15

Advocacy re “Creating a Sporting Habit for Life” strategy

Promotion and advocacy of “Creating a Sporting Habit for Life” strategy at all sub regional forums

On-going

All Core Team Officer Time Update presentations presented to relevant sub regional groups and partners










To develop working relationships between partners and to ensure an effective signposting

Develop and support regional networks where appropriate and disseminate information across the sub-region. eg. Workforce, CSP/NGB regional engagement days, marketing & comms, investment, P2P, C&YP, CDM, PA, Coaching, Regional NGB Forum, CSP Directors, SGO’s

On-going

All Core Team Core Team time

To manage the advocacy and training elements within the 2013 Community Games contract

Maintain a Community Games network structure in the sub-region

On-going

1 Club Development Manager

£20,426 Officer time

Number of Community Games registered

Respond to Community Games organisers that have registered their games on the CG website and promote support available

On-going

1-4 Club Development Manager

Officer Time

Completion of monthly monitoring and evaluation

On-going

All Club Development Manager

Officer Time










Use SPA research and knowledge of partner plans to inform and positively influence delivery of NGB plans in the sub region.

Use SASSOT/Black Country Forum to establish NGB priorities and support requirements for 2014-15

Provide quarterly updates on NGB work being supported by SASSOT to SLCOF using NGB engagement tracker.

Complete a simple audit of local authority priority sports to inform local planning with NGB’s

Ongoing

9th

May

8TH

April

1st

July

1 Sports Manager Sports Manager time

4 NGB LA updates provided to SLCOF.

Joint Forum held and priorities document collated.

Local Authorities priorities collated

Connecting NGBs with CSP and local partners

Ensure NGBs have access to network groups and are signposted to key partners as and when appropriate

Ensure the NGB Forum continues to operate effectively. Pilot joint NGB Forum with Black Country CSP

On-going

Sports Manager Sports Manager timeSports Manager time

4 NGB Forums held including a shared forum with Black Country










Provide support to Keele and Staffs Universities with the transition from current HE Activation funding arrangements to new delivery arrangements funded by the Universities and/or by the latest round of Sport England HE funding.

Maintain clear understanding of opportunities within the HE environment and proactively support NGB’s to land their products at Staffordshire University and Keele University.

Develop a structured forum that will support HE/FE network to plan and share good practice

On-going

All Sports Manager/Investment Manager

Sports Manager

Sports Manager

Active Universities coordinator resource retained

A minimum of 5 NGB supported to land products with FE/HE providers

FE/HE group developed with at least 2 meetings a year










Develop & agree actions with NGBs that reflect the Core Offer and Enhanced Services offered by CSP

Green RAG-rating (in Sport England six-monthly report) for all NGBs where clear actions have been agreed

All team members recording agreed support and outcomes in the NGB Tracker

Attend Regional CSP / NGB Engagement Meetings or arrange one-to-one meetings with appropriate NGBs on a regular basis

Clear actions in place with the 7 NGB’s that receive the largest investment from Sport England.

09/14 & 03/15

On-going

On-going

2,4

All

All

Sports Manager Sports Manager time

20 Green RAG ratings

6 regional meetings

Action Plan developed and implemented

Provide hosting arrangements for NGBs as required

Provide hosting arrangements for NGB staff as required, reviewing annually

On-going

All Sports Manager, NGB Officers & Host

Officer time & office accommodation

9 NGB Officers Hosted










Support the Staffordshire Athletics Network

Provide employment for Co-ordinator and manage budgetProvide support to Network as requireHelp to secure funding to continue the Network beyond 31.03.15. Specifically develop relationship with NHS and Groundwork.Work with Network to become independent of SASSOT and SBC arrangements and to become a constituted group with a formal organisational status.

03/14 All Sports Manager, Network Co-ordinator

Sports Manager time

Funding secured for 2015-16 –minimum £30000

SAN constituted group with organisational status

Effective roll out of NGB Activation Officer post and associated projects.

NGB Activation Officer work programme developed in consultation with local partners and NGB’s.

Participation projects developed and delivered with a minimum of 5 NGB’s including Athletics, Football andCycling

05/14

03/15

1

All

Sports Manager/Workforce Manager/Activation Officer

Officer Time

£15000

Work programme in place

5 new NGB participation projects delivered







1. 4 Equality and Diversity



To implement the Equality & Diversity Action Plan

Review core team training needs and organise training accordingly

Ensure continued delivery against the Equality & Diversity Action Plan

Review action required to achieve Intermediate Level of the Equality Standard for Sport

June 14

Dec 14

Mar 15

1

3

4

Knowledge, Communications & Equality Manager

Officer & Partner time

Relevant training delivered.

To support the development of targeted programmes through theACCESS Across Staffordshire fund

Support and monitor the implementation of the fivecurrent women and girls ACCESS projects

Agree implementation of any future rounds of funding

Oct 14

Mar 15

3

4


Supported by:Partnership Director, Board Equity Champion,


£5,000

120 participants 60 retained

Implementation of the ‘Girls Active’ Programme (Commissioned by SCC)

Seven projects delivered through the ‘Girls Active’ programme in Cannock, Burton & Tamworth

Delivery of 2 CSLA courses

Implementation of coach bursary scheme

Produce project report and case studies

July 14

May 14

July 14

July 14

2

1

2

2


£20,000 150 Participants 60 girls retained 12 attended course 12 received bursaries










Support the development of the FA Inclusion Advisory Group

Attend group meetings and support the group recruitment process

Sep 14 All


Aiming High For Disabled Children

SASSOT to produce ‘Ability Strategy’’ along with 7 localised action plans, created and driven through local disability forums.

March 2015

All Disability Sport Officer


Local Authority leads


Overarching strategy document with 7 localised plans

Maintain and update Disability Sports Directory June 14 1 Disability Sport Officer Officer & Partner time.

Directory produced & live on SASSOT website

Mapping document created, highlighting disability sport opportunities and existing support groups to target for future provision.

On-going

All Disability Sport Officer Officer & Partner time.

Document created.

Provide information and support to parents and disabled children

On-going

All Disability Sport Officer Officer & Partner time.

All identified parents and children offered information and support










Maintenance of Disability Forums in each local authority area

Formalise Disability Forums and support with funding bids.

On-going

Dec 14

1

3

Disability Sport OfficerSupported by: LAs

Disability Sport Officer



Keep all forums maintained

3 additional constitutionalised forums.

Continued development of Countywide Disability Sport Forum inviting NDSOs, NGBs and disability focused charities.

On-going


Supported by: LAs


One County Forum meeting chaired per quarter.

Work with EFDS around roll out of Inclusive Toolkit. Dec 14 3 Disability Sport Officer

Supported by: NGBs, LAs & Club Development Manager


Additional 10 clubs to have completed the toolkit










Continue to develop Inspire Disability Multi Sport clubs

Produce service level agreement with partners and mange Aiming High budget.

On-going

On going

All

All


Supported by: SGOs, NGBs


Enable clubs to be sustainable

Agreements signed and budget managed successfully

Develop Disability Training Programme for coaches, staff and volunteers

09/10 2 Disability Sport Officer

Supported by:Workforce Manager

110 coaches received training

Develop links with non-sporting disability groups, organisations and services

On-going











Ensure SASSOT meets safeguarding requirements of the Sport England CSP core specification

Develop and deliver annual safeguarding action plan. 05/14 4 Workforce & Investment Manager, Board Safeguarding Champion, Core Team

Officer timeGreen RAG rating in quarterly report

Review progress against safeguarding action plan and cross reference to national safeguarding children in sport framework

03/15 4 Officer time Revised action plan in place










Deliver the outcomes of SASSOT’s annual safeguarding action plan

Deliver the following priority actions:

Ensure SASSOT’s safeguarding policies and procedures reflect current best practice and are fit for purpose

Ensure all SASSOT led delivery involving young people and vulnerable groups meets the safeguarding standards outlined in our safeguarding procedures

Undertake team safeguarding TNA and address training needs identified through this process

Maintain links with LSCB’s and statutory services Ensure that safeguarding is embedded into

contracting and commissioning arrangements for delivery involving young people and vulnerable adults

Develop and maintain a safeguarding action plan

Provide partners with the opportunity to learn about safeguarding through sharing information resources and through the provision of an education and training programme

Full details of action plan outcomes can be viewed in the SASSOT Safeguarding Action Plan.

03/15 1 Workforce Development Manager, Local Authorities, NGB’s and Children and Lifelong Learning

Officer time

cost of education and training plan

Action Plan Priority actions delivered





Coaching – Supporting an appropriate, skilled coaching workforce for the delivery of NGB, Sport England and local programmes




SportivateManage the Sportivate programme to ensure effective delivery across the sub-region

Year4 plans in place, all funding downloaded and KPIs met, with a wide range of delivers included

03/15 4 Sportivate Manager, Sports Manager, Sportivate Admin Officer, Local Leads

£190,441(Lottery)

2037 Retain

Steering Group continues to operate effectively On-going

All 2 meetings

Review processes for Year 5 and ensure Year 5planning process is completed to deadlines

01/15 4 Plan approved by SE









School GamesEnsure successful deliver of Level Three with effective links to Levels One and Two

Ensure the Local Organising Committee and its sub-groups operate effectively, with appropriate membership

On-going

All Youth Sport Manager /School Games Co-ordinator with support from other Core Team members as appropriate

Officer Time£45,000 (2013)

All meetings attended

Ensure Project Delivery Plan is followed to deadlines

06/14 2

Deliver a successful 2014 Level Three summer festival and 2015 Level Three winter festival support identified satellite events

02/15 2 Two festivals with 1500participants

Review 2013 Festival, processes etc. in conjunction with partners / stakeholders

09/14 2

Develop a Project Delivery Plan for 2015, incorporating review findings

12/14 3 Plan agreed by LOC

SGO Support

Effective support of SGOs, and links to NGBs where appropriate

Support the SGO Meetings through attendance, leading on agenda items linked to SASSOT work areas (i.e. Level 3, Satellite Clubs, Primary School Sport Premium etc.)

On-going

All Youth Sport Manager Officer Time 6 meetings

Collate and circulate monthly ‘NGB Newsletters for SSPs’ and ensure there is an SGO representative on the NGB Forum

Monthly All Sports Manager Officer Time 12 news-letters









Primary Sport Offer Support primary schools to use their Primary School Sport Funding effectively

03/15 All Youth Sport Manager/ School Games Co-ordinator

£51,025 Delivery mechanism agreed andoffer to schools produced

Satellite ClubsManage the Satellite Clubs programme to ensure effective delivery across the sub-region

Submission of year 2 Satellite Club Link Makers Delivery Plan

Delivery of year 2 Satellite Club Link Makers Delivery Plan

05/14

03/15

1

All

Youth Sport Manager/Satellite Club Links Manager

£60,000 40 schools and 3 colleges targeted58 Satellite Clubs operational









Update Club Support Plan

Implement review & consultation process.Update as required.Communicate updated plan to partners

09/13 2 Club Development ManagerKey funding partners

Officer time

Maintain and promote SASSOT’s club database

Maintain SASSOT’s web-based sports club database to include all Clubmark/NGB accredited/SASSOT QualityMark

On-going


NGBs

Officer time Comprehensive database updated and promoted

Raise the profile of club accreditation

Promotion of Clubmark and SASSOT QualityMark to partners and clubs. Maintain Clubmark license and promote to NGBs that don’t award it

On-going

All Club Development ManagerBoard Champion

Officer time SASSOT Website / e-newsletter / social media highlighting club accreditation

Increase the number of accredited clubs and enhance the support network available to them

Continue to provide ‘SASSOT Sports Club Accreditation Funding Scheme’ and ensure that the Funding Scheme includes awards for coaching qualifications

On-going

All Club Development ManagerWorkforce Steering Group

Officer time10 clubs financially supported to achieve accreditation by 31/03/15









Develop a planned and coordinated programme of club development training opportunities

Identify appropriate Club Development workshops to be integrated into the annual SASSOT Education and Training programme

On-going


Education & Training Officer

NGBs

Officer time Comprehensive club and volunteer training programme implemented, promoted and communicated

Promote and support Community Amateur Sports Clubs

Raise awareness via positive promotion and advocacy of the benefits of being a Community Amateur Sports Club and signpost to expertise and develop local case studies

On-going


Officer Time Clubs signposted to become CASC







Key Tasks Milestones Timescales Lead/Partners Resources Performance Measurement

Date Qtr Target Actual

Provide local strategic coordination for workforce development activity for the sports sector

Develop and maintain partnership workforce development plan, including links to Coaching, Volunteering and Education & Training

On-going 3 Workforce/ & Coaching Manager

Officer time New plan in place

Support the development and growth of the sports volunteer workforce

Use Sport Makers, DFE, and NGB Activation recruitment programmes to support workforce requirements of other SASSOT delivery programmes i.e. satellite clubs

On-going 4 Workforce & Coaching Manager, , NGB Activation & Volunteering Officer

Officer time 50 volunteers deployed onto other programmes

Maintain a volunteer development plan as part of workforce plan

On-going 1 Workforce & CoachingManager, SGO’s, NGB’s

Officer time

Contribute to the development and delivery of the cross sector Staffordshire Volunteer Strategy and ensure it reflects the needs of the sports sector

On-going 4 Workforce & Coaching Manager, Volunteer Centres

Officer time Strategy launched + SASSOT input reflected

Recognise volunteers and their work through supporting volunteer awards e.g. Unsung Hero

On-going 4 Marketing and Coms Manager/Workforce & Coaching Manager

Officer Time At least 1 volunteer award supported

Through direct provision and effective signposting provide sports volunteers with access to education and training that meets their training needs.

On-going 4 Education and Training Officer

Officer Time £20,000

100 attendees on workshops

Work with partners and local training providers to ensure workforce training

Plan and deliver a comprehensive education and training programme to meet the needs of coaches and volunteers.

Undertake annual planning and partner consultation exercise in order to prepare a

On-going 4 Education and Training Officer

Workforce Development& Coaching

Officer time

£19,000 delivery budget

40 workshops & 1000 attendee’s

Programme is set from now to









needs are met programme for 2014/15

Incorporate Club s Leaders, Disability Sport and Primary School Sport workshops

Introduce new pricing structure

Develop a comprehensive marketing and promotion plan for the education and training programme

Deliver a minimum of 40 workshops

Provide CPD training support to at least 1000 coaches and volunteers number of coaches

Develop new online booking and payment system

Manager 31st

March 2015

1st

April new on-line booking system – with new pricing structure

Facility available to book multiple bookings


Signpost and promote NGB courses and the SASSOT Education and Training programme via SASSOT Coaching, including online bookings for the SASSOT Education and Training programme.

On-going All Workforce & Coaching Development Manager, Education and Training Officer, Sports Coach UK, NGBs

Officer time,CoachWeb licence

Links visible

Work with the FE sector to identify and exploit opportunities to access funding for sports qualifications and training, specifically supporting workforce needs associated with the Primary School Sport Premium

Dec 2014 3 Workforce and CoachingManager, Youth Sport Manager

Officer time Mtgs held with colleges 1 course organised for local school staff

Support an increase in the number of qualified coaches

Implement Coach Development Fund, ensuring a close working relationship with NGB’s to deliver on workforce priorities

3/15 4 Workforce & Coaching Development Manager, Assessment Panel

Officer time, £4,000 funding

30 people trained impacting on NGB and Sport England priorities.

Maintain signposting service to NGB Coach Ongoing All Workforce & Coaching Officer time, Maintain online









Education courses both online and through individual requests

Development Manager, NGB’s

Website licence, CoachWeb licence

service for 46 sports


Facilitate a Community of Learning for coaches within the CSP area

Ongoing All Workforce & Coaching Development Manager, Education & Training Officer Sports Coach UK, Staffordshire University

Officer time, CoachWeb licence

Produce Monthly e-newsletter to reach 1.000 by Q2 and 1,1000 by Q4

100 coaches accessing targeted CPD needs


Ensure close working relationship with identified NGB’s to meet workforce needs in relation to participation programmes

Ongoing All Workforce & Coaching Development Manager, NGB Activation & Volunteer Officer

£10,000 Coaching and Volunteer Delivery budget

80 people trained to deliver on NGB participation programmes

Maintain Data Management System for coaches

Ongoing All Workforce & Coaching Development Manager

Officer time, CoachWeb licence

1075 coaches registered by Q2 and 1125coaches registered by Q4

Identify and promote funding schemes / grants that will aid coaches in accessing CPD at reduced cost

Quarterly All Workforce & Coaching Development Manager

Officer time ‘Funding Opportunities for Coaching’ guide produced quarterly









Ensure that partners including clubs fully understand the support available to them by registering with their local Volunteer centre

SASSOT Volunteering and Leadership programme

Provide on-going support to volunteers trained in Year 1-3 of the programme.

On-going Workforce Development Manager & Volunteer Development Officer

Officer Time Contact maintained with previous leaders and opportunities offered.

8 Level 1 Dance Leaders trained as part of Girls Active.

August 2014

2 Workforce Development Manager & Volunteer Development Officer, Knowledge and Communications Manager.

8 Level 1 Dance Leaders

30 volunteers (aged 16+) recruited and deployed to support levels 1 and 2 of the school games

July 2015 3Officer time

30 volunteers recruited and deployed

School games workforce audit completed in conjunction with SGO’s

September 2014

2 Workforce Development Manager Volunteer Development Officer/SGO’s

Workforce Development Manager, Volunteer Development Officer r and SGO’s

Workforce audits completed









SGO’s supported to address needs identified in school games workforce audit through the provision of training

Ongoing All Workforce Development Manager /Volunteer Development Officer

Workforce Development Manager, Volunteer Development Officer and SGO’s

Courses organised and tutored as and when needed for the SGO’s.










In conjunction with NGBs and other relevant delivery partners develop a plan for and manage the implementation of the Staffordshire Workplace Challenge programme.

09/13 2 Get Active Manager Staff Time Plan Produced


To recruit businesses to the Staffordshire Workplace Challenge programme.

Ongoing all Get Active Manager Staff Time 15 Businesses Recruited

To identify, link and co–ordinate the delivery of relevant NGB Workplace Health interventions in businesses.

Ongoing All Get Active Manager Staff time 15 Businesses Recruited with links to NGBs

To support NGBs locally to develop their Workplace Health interventions.

Ongoing All Get Active Manager Staff time Number of NGBs engaged

To support NGBs in the implementation of the relevant interventions including assisting with the sourcing of resources to deliver the programmes.

Ongoing All Get Active Manager Staff time£1,000

Number of NGBs engaged


To develop a Marketing and Communications Plan to promote knowledge, understanding and participation in the Staffordshire ‘Get Active’ scheme

06/14 2 Get Active Manager and Knowledge and Comms Manager

Staff Time Plan produced & implemented

To utilize a variety of media outlets to promote the Workplace Challenge programme in order to raise profile and promote recruitment

Ongoing all Get Active Manager and Knowledge and Comms Manager

£1,300 Targeted coverage










Marketing Planning & Development

Refresh the MarComms Plan for 2014-16 Jul 14 All Knowledge, Communications & Equality Manager, Admin Officer & Board Champions

£7,000 + Officer & Board Champions’ time

Plan produced, distributed and in operation

Co-ordinate a ‘Communications’ review with partners and core team members

Jul 14 Q2

Implement recommendations of communications review

Sep 14 Q2

Website Maintenance and Development

Complete a web information architecture review with the core team

Work with the website company to develop a new website structure

Implement developments

Review Google analytics and other development tools eg. Link in with CoachWeb

July 14

July 14

Sept 14

2

2

2


Admin Officer










Maintain and organise a comprehensive meeting and network structure

Meeting networks implemented to service all areas of sport, PE and physical activity eg. NGB Forum, SDO/Facility Mangers Forum, SLCOF etc

All All Core Team members

Supported by: Admin Officer

Officer Time Meetings held

Production of e-newsletters

Production of SASSOT monthly sport-e newsletter

Production of SASSOT Coaching e- newsletter

Production of Disability monthly e newsletter

Production of NGB/SSP newsletter

Monthly All Admin Officer

Workforce Manager

Disability Officer

Sports Manager

Officer Time & Partners Time

12 editions of e-newsletter released

NGB Support Publicise NGB products, programmes and media campaigns as appropriate

Ongoing All Knowledge, Communications & Equality Manager

Admin Officer

Officer Time

Produce Annual Report

Annual Report produced 04/13 to 03/14 Jun 14 1 Knowledge, Communications & Equality Manager

Admin Officer

Officer Time Articles from all funding partners achieved










Implement a partner satisfaction survey

Implement the Partnership Satisfaction Survey Analyse and communicate the results

Nov 14 3 Knowledge, Communications & Equality Manager

Officer time and CSPN support

To maintain satisfaction level from last year’s survey

Social Media Development

Maintenance of Social Media including Facebook and Twitter

Up skill core team members to utilise social media channels

Continued research of ‘Best Practice’


Admin Officer

Supported by Team Members

Staff time 500 FB Likes 1,500 Twitter Followers

SASSOT Community Sports Awards

Implement county awards: - Community Club of the Year- Community Coach of the Year - Newcomer of the Year - Community Project of the Year

Organisation of a presentation event and relevant media

Aug-Nov 14

Nov 14

Q3

Q3

Knowledge, Communications & Equality Manager supported by Team MembersCSPN WM

Officer time Winners selected and awards event held with S&SoT nominees










West Midlands Community Sports Awards

Work with the West Midlands Marcomms Group to coordinate the WMCSA (Website / Budget)

Nov 14 Q3 Knowledge, Communications & Equality Manager

Officer Time Awards evening held

Producing MediaReleases To Advocate The Work of the CSP

Distribution of Media Releases Mar 14 All Knowledge, Communications & Equality Manager and Core Team Members

Officer Time Min of 6 News Releases per year

School Games Support

Deliver media training to young School Games volunteers

Develop event programme

Support development and maintenance of School Games website

Co-ordinate media hub at School Games event

Jun 14

Jun 14

Ongoing

Jun 14

Q2

Q2

All

Q2

Knowledge, Communications & Equality Manager and Core Team Members

Officer Time Programme produced

Website updated

Media report produced







3.2 Research & Insight



Create a hub of local information and resources

Collate data to provide intelligence on the follow:

Current levels of participation Current levels of provision Local demographics Lifestyle / needs and influences

Review how the information should be categorised for easy reference / access

Create a central resource of information hosted on both the PDrive and SASSOT website

Mar 15

Sep 14

Oct 14

4

3

3

Knowledge, Communications & Equality Manager and Sport & Physical Activity Data Researcher

Officer Time Data collated and ‘Info Hub’ available

Additional analysis

Analyse data sourced to establish the following

Differs to national / population norms Identify gaps Identify opportunities Map local priorities

Ongoing AllKnowledge, Communications & Equality Manager and Sport & Physical Activity Data Researcher

Officer Time Insight recommendations established and communicated to key partners










Consult with partner organisations to expand current data sources

Work with Staffordshire County Council Insight team to access additional data sources

Assess any additional data sources held by non-sporting organisation that can support insight

May

Sept

1

2

Knowledge, Communications & Equality Manager and Sport & Physical Activity Data Researcher

Officer Time Additional data sourced

Localised Sport & Physical Activity Research

(Understanding of local demand and supply)

Research completed and report compiled for Stafford

Report presented to key localised partners to inform planning

Research completed and report compiled for Cannock

Report presented to key localised partners to inform planning

Agree roll out of additional localities and initiatedresearch accordingly

May 14

May /June 14

June 14

July 14

June 14

1

1

1

2

1

Sport & Physical Activity Data Researcher

Officer Time Reports produced










Monitor andevaluate the impact of appropriate programmes

Sportivate, Satellite Clubs, Primary School Sport Premium, Aiming High, School Games, Community Games programmes

Quarterly All All programme mangers Officer Time M&E reports produced and provided to funders and Exec

Review the role and allocation of ‘Relationship Managers’

Re allocate relationship manager roles if appropriate

Review value of process and organise meeting accordingly

May 14

Quarterly

3

All

Director/ Knowledge, Communications & Equality Manager

Team members

Officer Time

Officer Time

Mgrs / Officers allocated rolesReview meetings held and actions agreed

Collate and report Active People Survey data

Provide a gateway to the Active people data and provide year data summary


Officer Time LA Sports Profiles produced

Advocacy and promote Sport England’s data tools

Maintain and develop knowledge of SE data tools

Communicate developments to partners and provide training where appropriate

Ongoing

Ongoing

All

All

Director, Knowledge, Communications & Equality Manager

Officer Time Support 5 NGBs in using tools to deliver WSPs










Review the need for additional research to compliment headline programmes / work areas

Establish the need for additional research / monitoring as part of the Primary School Sport Premium programme

Support disability sport activity /organisation mapping exercise

May 14

Dec 14

All

3

Knowledge, Communications & Equality ManagerYouth Sport Manager


Officer Time TBC







3.3 Facilities



Hold up to date knowledge of and understand the sport, PE & physical activity facility requirements for the CSP area

Finalise and distribute as appropriate the refreshed sub-regional Facilities Strategy

06/14 1 Director, Board Champion & Communications, Knowledge Management & Equality ManagerInvestment Manager

Officer & Board member time.Funding to be confirmed.

Sub-regional Facilities Framework produced & available to partners.

Asset Transfer Promote and advocate the use of the Community Sport Asset Transfer toolkit with local partners and signpost partners to expertise where required

Ongoing Partnership DirectorClub Development Manager

Officer TimeSport England resources

Number of community groups supported to use the Asset Transfer toolkit

To be an advocate for sport on education sites

Advocate and promote Sport England’s “Win Win” toolkit to local partners.

On-going All Officer Time Increase in NGBs / sports groups accessing school sport facilities







3.3 Facilities



Link with Satellite Clubs action plan and Incorporate facility audit work ref priority schools, FE and HE institutions into Sub Regional Facilities Refresh ref what usage is currently available to the public / community groups etc and help to identify school sites with facilities that are suitable to host NGB and community clubs.

On-going All Youth Sport Manager Satellite Clubs link Officer, Workforce and Investment Manager, Club Development Manager

Officer Time Audit completed and communicated to NGBsincreased usage of school / FE facilities by community clubs










Provide a comprehensive range of support services that will assist partners, clubs and community groups to access funding and new investment

To support partners, clubs and other community groups in the development of appropriate funding applications.

Provide one to one support as appropriate and update SASSOT investment log

On-going All Workforce/Investment Manager

Core Team

SDOs & NGBs

Officer & Board Champion time

Partners supported & feedback via Satisfaction Survey

To identify and promote funding opportunities (local/regional/national), including GrantFinder, to partners, clubs and other community groups to support their projects

On-going All Officer & Board Champion time

Production of funding information pack

Maintain an up to date list of local, sub-regional, regional and national funding schemes and opportunities for sports clubs on the SASSOT website and e-newsletter

On-going Investment/Workforce Manager

Officer time On-line information is accurate & up to date

To advise Sport England and other external funding organisations on the merits and local fit of applications for funding

To proactively advocate at a strategic level the value of local projects with Sport England and other funding bodies

On-going All Core Team & Board Champions

Investment Manager

Officer & Board Champion time

Response times re feedback achieved










Develop existing SASSOT Data Intelligence Funding Support Guide.

Provide one to one support to partners as required to help them evidence the need for specific projects.

Continue to develop resources and strategic documents that will that will assist partners when applying for funding i.e. facility plan

On going All Workforce/Investment Manager

Knowledge Communications & Equalities Manager

Officer time Intelligence Data Support Guide is up to date and available for partners

Identify and apply for additional funding that will support the SASSOT and its partners to deliver sport and physical activity objectives

Continue to engage with Staffordshire Public Health to influence the development of the Active Staffordshire Plan and commissioning of Physical Activity services linked to a wider strategic plan for an integrated sport and physical activity offer.

Sept 2014

2 Director/Investment Manager

Officer Time New investment into sport from Public Health or CCG sources

Proactively identify and apply for funding to sustain Aiming High delivery

Dec 2014

3 Applications made to relevant external funding pots





4.1 CSP Governance



Regular Executive Board meetings

Meetings held quarterly On-going All Chair to lead supported by Strategy, Value & Continuous Improvement Champion &Partnership Director

Chair, Officer and Board member time

Partner satisfaction rating of good achieved for governance

Publish minutes Minutes published On-going All Director & Admin Officer Officer time Minutes published on time

Board Development

Continue to implement Board Development update sessions as agreed at January 2013 meeting

On-going Chair & Director Board member time

Programme of updates implemented

Prepare reports for Board as required

Reports presented to Executive Board Quarterly All Director Officer time Meetings held & reports produced

Future Proofing Vision 20/20 Board Working Group to consider future Governance and Delivery options and report back to Board with recommendations

Sept 14 3 Vision 20/20 Working Group Members and Director

Board and Officer time

Report with recommendations produced and presented to the Board

Internal SBC CSP audit

Assimilate and deliver recommendations from audit 03/14 4 Board & Director Board members & officer time

Recommendations implemented





4.2 CSP Operations


Lead/Partners ResourcesPerformanceMeasurement


Manage individuals and team

Work programmes agreed for core team 4/14 1 Partnership Director to lead. Supported by Chair & People Champion

Core budget for staff and Board Champion time

Partner satisfaction rating for team -to achieve good

Invest in team building

Organisational and training needs & knowledge gaps analysis reviewed and updated

8/14 1 Training plan developed & implemented

Invest in personal development

Training plan and knowledge gaps implemented 8/14 1

Review structure of CSP as appropriate to emerging agenda and priorities

Team meetings held Monthly All Team meetings held

Support and mentor team members On-going All




Consultation

This Delivery Plan has been developed following extensive consultation with key partners. We are therefore confident that it is needs based and will make a significant contribution to achieving our target of increasing participation in sport and physical activity and developing player pathways.

Our partners and consultees are acknowledged:

Funding Partners:

Sport England Cannock Chase District Council East Staffordshire Borough Council Lichfield District Council Newcastle-under-Lyme Borough Council South Staffordshire District Council Stafford Borough Council Staffordshire County Council Staffordshire Moorlands District Council Stoke-on-Trent City Council Keele University Staffordshire University

Contributing Consultees

Board Members, Local Authorities, School Games Organisers, Sport England, Higher Education, Further Education, National Governing Bodies of Sport, Voluntary Sector, Staffordshire and Stoke-on-Trent Public Health, English Federation of Disability Sport, Sports Coach UK.




Sport Across Staffordshire & Stoke-on-Trent

Core Team

www.sportacrossstaffordshire.co.uk CSP

Director

Administration Officer

Knowledge, Communications &

Equalities Manager

Sports Manager

School Games Coordinator &

Club Development Manager

Education & Training Officer

SportivateManager

SportivateAdmin Officer


NGB Activation& Volunteer

Development Officer

Physical Activity(Get Active) Mgr

& Investment

Manager

Youth Sport Manager

SportshireCo-ordinator

Satellite ClubLinks Officer

Acting Workforce& Coaching

Development Manager

Sport & Physical Activity Research

Officer




Glossary

BDMC Business Development, Marketing and Communications NHS National Health Service

CC City Council PDR Performance & Development Review

CEO Chief Executive Officer PE Physical Education

CPD Continuous Professional Development PIs Performance Indicators

CSPAN Community Sport and Physical Activity Networks PM Performance Management

CSP County Sports Partnership PSA Public Service Agreement

Ed Education SASSOT Sport Across Staffordshire & Stoke-on-Trent

ID Identification scUK Sports Coach UK

KPI Key Performance Indicator from Sport England: Monitoring & Evaluation Toolkit SCP Strategic Coordination and Planning

LA Local Authority SE Sport England

LEA Local Education Authority SLCOF Staffordshire Leisure & Culture Officers Forum

Sport Across Staffordshire and Stoke-on-Trent Annual Budget 2014 – 2015

The report sets out the Partnership’s proposed budget for the period 1st April 2014 to 31st March 2015.

The report provides information on the budgets necessary to support the Partnership’s core services and implementation of the Delivery Plan. Explanatory notes are attached to the report.

In order to provide a comprehensive overview of the budget the report highlights income and expenditure across our core work areas:

1. Partnership Services 2. Equity 3. Research and Insight 4. NGB Activation and Sports Volunteering Project 5. Club Development and Community Games 6. Sportivate 7. Education and Training Programme 8. Coaching Development Support Network 9. Youth Sport and Satellite Clubs 10. Level 3 School Games Competition 11. Athletics Network and Beginner Running Project 12. Get Active Workforce Participation Project

Budget Summary

2014/15 £

Total expenditure 1,607,244

Total income 1,607,244

2013/14 £

Total expenditure

1,416,205

Total income 1,416,205

The reason for the increase in the budget compared to last year is as follows:

1. Funding to support the delivery of the Primary School PE and Sport programme 2. Increased delivery grants for the Satellite Club Links programme 3. Implementation of the NGB Activation project 4. Partner contributions for the delivery of the Sky Local Rides programme

Sport England Income Diversification and Administration Spend Targets

Sport England and the CSPN has written to each CSP setting out targets relating to CSP income diversification and the amount which should be spent on administration.

Income Diversification

At present Sport England’s investment represents an average of 70% of CSPs income nationally (SASSOTs current figure is 72%). Sport England would like to see the average reliance reduced to around 50-60% by March 2017. Sport England are not expecting all CSPs to reach the 50-60% mark by March 2017, they feel that this would be unrealistic and they wish to agree individual targets with each CSP based on where they currently are and where they can realistically reach by March 2017. CSPs will be expected to agree individual diversification targets at the quarter 2 review in September 2014. It is therefore proposed that the Director and two Board Finance Champions meet to agree our target to be presented to Sport England taking into account the findings of the Vision 20/20 Working Group which is due to report back to the Board in July.

Administration Spend

The overall aim of the administration targets is to drive efficiencies which will be

retained locally by individual CSPs and redirected to frontline delivery driving weekly

participation in sport.

The measure will be administration costs (as defined below) as a percentage of the total CSP expenditure. The baseline will be 2013-14 out-turn figures.

CSPs will be given time to work towards their individual target by March 2017

(the end of the current core funding settlement), and at the end of 2014-15, and

2015-16 they will be expected to have demonstrated progress towards their 2017

target.

The measure and the delivery of the individual CSP target should be owned by the individual CSP's Board.

CSPs which are already operating within the target range will not be required to set

a lower target, but are nevertheless encouraged to review their administration costs

from time to time to ensure as much funding as possible is directed to frontline

delivery.

March 2017 administration t a r g e t

hosted CSP should be no more than 5-6% of total CSP expenditure

independent CSP should be no more than 7-8%.

Research undertaken by the CSPN shows that current spend on administration varies greatly across the network. For hosted CSPs administration costs range from 2.6% of total expenditure to 12.6% with an average of 6.1%. For independent CSPs costs are higher and range from 5.4% to 16% with an average of 9.4%. SASSOTs figure is 5.6% which is within the target range.

Definitions of CSP Administration Costs

What to include as Administration Costs What to include as Delivery Costs

Admin and finance staff

• Salaries

• On-Costs (National Insurance, Pension,

Travel/Subsistence and Training costs etc)

Finance & Admin Costs

• Audit

• Accountancy and Financial Services

• Stationery and Photocopying

Office Costs

• Rent and or lease services

• Office telephony costs

Governance Costs (including Board expenses)

HR Costs

ICT Infrastructure and systems

legal services

Insurance

Management and delivery staff (including

Directors and Marcoms- their salaries, National

Insurance, Pension, Travel and Subsistence,

Training, staff phone costs)

Marketing expenditure (Website, PR and

publicity)

Programme Expenditure including grants, Venue Hire, Costs of events, Casual staff/coaches, Volunteer expenses and administration directly attributable and required for the delivery of a specific project or service.

Administration or finance services provided as a

service to a third party as opposed to an

organisational overhead.

of 16

A detailed breakdown of the individual budgets is shown below.


Description Work AreaBudget 2014/15

Expenditure £

Employee costs Core Team 250,000

Premises costs Hosting, Hospitality and rent of rooms

30,000

Clothing & uniform 500

Equipment 2,000

Printing, stationery and postage 2,500

Telephones 2,000

Computer Services 3,000

Conferences, Training, Subsistence 4,000

Education & Training Programme Contribution to Ed and Train 4,310

Physical Activity Development -Sky Rides and Mountain Bike CyclingContribution

34,000

Contribution to Young Persons Sports Awards

2,000

Contribution to Equity Budget Access Across Staffordshire 6,374

Marketing 12,000

Subs to CSP Network & CRI 4,500

Insurances 1,000

Facility Strategy Development & Sportshire projects

60,000

Contingency Fund Includes Employee Liabilities 239,023

Total657,207

Income

Grants Sport England 262,000

Partnership Funding Local Partners 90,000

Other Income NGB Hosting 6,000

Joint Financing Contribution School Games contribution to Sports Manager

500

Joint Financing Contribution Balance b/fwd 300,607

Total 657,207

of 16

2. Equity

Description Work Area Budget2014/15

Expenditure £

Employee Costs 30,500

Telephone 260

Grants

Access Across Staffordshire Grants/Aiming High MultiSports Clubs 31,200

Printing and Stationery 3,000

Total 64,960

Income

Grants Aiming High 43,000

Joint Financing Contributions Bal c/fwd 7,936

Joint Financing Contribution from Youth Sport 7,650

Joint FinancingContribution from Partnership Services 6,374

Total 64,960

3. Research and Insight

Description Work Area Budget 2014/15

Expenditure £


Telephone 150

Contingency 743

Total 16,732

Income

Joint Financing Contributions Balance b/fwd from workforce 16,732

Total 16,732

of 16

4. NGB Activation and Volunteer Coordinator


ExpenditureNGB Activation and Volunteer

support £


Telephone 150

Grants

NGB delivery £12,500, Vol Grant commitments £2,500, £2500 School Games Vol Grants 17,500

Professional Fees 7,500

Rents 500

Travel and Subsistence 90

Printing and Stationery 200

Promotions 2500

Hospitality 500

Subscriptions Volunteer Web System 2828

Total 62,935

Income

Grants

Sport England additional grant £30,000 plus volunteering £22,935 plus DFE volunteering £10,000 62,935

Total 62,935



Expenditure £

Employee Costs Club Development Manager 17,620

Grants

Club Development commitments £2,500 14/15 Grants £5,500 8,000

Contribution to Ed and Training 3,377

Contribution to CDM 4,904

Total 33,901

Income

Grants Youth Sport 14,000

Joint Financing Contributions Balance b/fwd 19,901

Total 33,901

of 16

6. Sportivate


Expenditure £

Employee CostsSportivate Manager and Admin Officer 28,360

Telephone 150

Grants

District Delivery (inc £57,046 commitments) and Capacity Grants to District Leads 218,876

Travel & Subsistence 100

Total 247,486

Income

Grants Sportivate Grant 190,440

Joint Financing Contribution Balance b/fwd 57,046

Total 247,486

7. Education & Training Programme


Expenditure £

Employee Costs Education and Training Officer 18,360

Training Workshop Programme delivery 13,000

Rents Workshop Programme 500

Hospitality Workshop Programme 200

Promotions Workshop Programme 250

Total 32,310

Income

Government Grants Contribution from CDM Grant 2,000

Joint Financing Contributions Income from workshop programme 13,889

Joint Financing Contributions

Contribution from Partnership Services £4,310, Volunteer Budget £6,623 b/fwd and Club Dev £3,377 b/fwd 14,310


Total 32,310

of 16



Expenditure £

Employee Costs Coaching Dev Manager 38,150

Telephone CDSN 150

Professional FeesCoach CPD and Bursaries inc £4,500 commitments 9,236

Total 47,536

Income

Grants Sport England Grant 38,000

Joint Financing Contributions Balance b/fwd 132

Joint Financing ContributionsContribution from Volunteer Budget 4,904

Joint Financing ContributionsContribution from Workforce Dev Budget b/fwd 4,500

Total 47,536



Expenditure £

Employee Costs Youth Sport and Satellite Club 70,860

Telephone 300

Printing, stationery and postage 400


Virement to Club Development Primary School Club Links Dev 14,000

Virement to Equity

Support Disability Satellite Clubs and Primary School PE/sport 7,650


Rents Room Hire for events 500

Hospitality Events 300

Promotions 1,000

GrantsSatellite Club Grants inc commitments 150,000

Total 302,354

Income

302,354

Grants Satellite Clubs 189,000

Grants Primary School PE and Sport 51,025

Joint Financing Bal/bfwd 60,416

Joint Financing Contribution from School Games to Youth Sport Manager 1,913

Total

of 16


Description Work AreaBudget2013/14

Expenditure £

Employee costs School Games Co-ordinator 18,690

Premises costs Rent of facilities 6,379

Clothing & uniform 1060

Equipment 7,942


Telephones 100

Hospitality 3,062


Promotions 520

Use of Hired Vehicles 470

Contribution to Partnership Servicesand Youth Sport

Sports Manager and Youth Sport Manager Input

2,413

Contingency 4,284

Total53,822

Income

Grants Sport England 45,000


Total 53,822

of 16



Expenditure £

Employee CostsAthletics Network & Running Project 21,770

Printing and Stationery 200

Telephone 420

Travel & Subsistence 350

Equipment 1,500

Rents Satellite Clubs, Sports Hall Athletics, Athlefit 1,500

Professional Fees Run Leaders Training, Network Workshops. 2,000

General Volunteer expenses 300

Grants Leaders and Coaching Grants 4,000

Promotions 340

Hospitality Leaders Event 50

Hosting 1,870

Contingency 3,701

Total38,001

Income

Grants England Athletics 9,150

Joint Financing Contributions Bal c/fwd 20,551

IncomeCourses, Sportivate, NGB Activation 8,300

Total 38,001

of 16

12. Get Active Workforce Participation Project and Provision of Service Level Agreement for Marketing and Communications to Energize Shropshire Telford and Wrekin


Expenditure £

Employee CostsGet Active Participation Manager 36,000

Telephone 225


Computer Services 650


Rents Room Hire for events 150

Hospitality Events 300

Promotions 1700

Total 40,000

Income

40,000

Joint Financing Balance B/fwd 24,120

Joint FinancingContribution from Energize STW CSP 15,880

Total

of 16

Explanatory Notes


Expenditure

Employees includes:

i. CSP core team employees (The Club Development Manager, Youth Sport Manager, Satellite Club Officer, Get Active Participation Manager, Education and Training Officer, Sportivate Administrator, Coaching Development Manager, School Games Co-ordinator, Athletics Network Officer, Disability Sports Officer and Volunteer Co-ordinator’s salary costs are shown within the appropriate Budgets as a separate cost centre).

ii. Salary increments as appropriate at 01/04/14 iii. National Insurance and Superannuation contribution increases. iv. Allowances for transport expenses.

Premises Costs (Hosting)

i. Contribution to host agency for office accommodation and central support services such as HR, payroll, finance, IT and legal services

Education & Training Programme

Contribution to the Education and Training Programme.

Physical Activity Development

Contribution and partner funding into the Sky Ride Local Cycling project and extension to the Mountain Bike Trail at Birches Valley to enable hosting of the National Mountain Bike Cross Country Championships in 2014.

Staffordshire Young Peoples Sports Awards

Contribution to the project

Equity

Contribution to ACCESS Across Staffordshire Grants and Disability Sport

Subscriptions to CSP National Network and Central Rivers Initiative

Under a national agreement each of the 49 CSP’s contribute to the National CSP Infrastructure. Continued membership of the CRI to support the development of sport and recreation in the initiative area.

Facility Strategy and Sportshire Development

Commitment payments for the Sub Regional Sports Facilities Strategy and contribution to the Sportshire project coordinator post.

of 16

Contingency Fund

As agreed by the Board and local core funding partners a contingency fund has been established with the aim of being able to cover for unforeseen expenditure and such items as employee liabilities should the Partnership be dissolved or require less staff to operate. The budget amounts provide that we have sufficient level of reserves to cover for our employee redundancy liabilities and other potential unforeseen expenditure.

Income

£

Grants 262,000 Sport England Core Specification £262,000.

Partnership Funding

90,000 11 Sub-Regional Partners’ contributions. Tamworth has confirmed that they are unable to continue with the £8,000 contribution to the Partnership. Proposals are discussed in a further report.

Otherincome

6,000 £6000 NGB hosting.

Joint financing contributions

300,607 Carry Forward from 2013/14 (Includes current Contingency Fund plus unspent and uncommitted expenditure). Contribution from School Games budget to Sports Manager work in this area

2. Equity

Expenditure

Employee Costs – Disability Sports Development Officer Grants – £4,000 ACCESS Across Staffordshire grants and £27,200 Aiming High Multi Sport

Club programme Printing and Stationery Professional Fees – Relate to the implementation of the Aiming High project

Income

Grants - £40,000 - Aiming High Multi Sports Clubs Joint Financing Contributions – Balance carried forward from 2012/13

3. Research and Insight

Expenditure

Employee Costs – Sport and Physical Activity Research Officer post to enable the

Partnership to provide for the additional Knowledge Management and Insight role detailed in the Sport England Core Specification

Income

Joint Financing Contributions – Balance carried forward from 2013/14

of 16

4. NGB Activation and Volunteer Coordinator

Expenditure

Employee costs - Relating to the employment of the NGB Activation and Volunteer Co-ordinator Officer as specified in our additional funding application to Sport England ref NGB support and as detailed in our volunteer programme with Sport England. Grants – Support for NGB delivery locally. DFE Volunteering Grants to support School Games Subscriptions – Maintenance of our Volunteer Web IT system.

Income

Grants – £30,000 additional Sport England Grant for NGB Activation work. £22,935

Volunteering Grant and £10,000 DfE Volunteering.

5. Club Development, Community Games

Expenditure

Employee costs – Relating to the employment of the Club Development Manager Grants – Grant fund to support club accreditation.

Income

Grants – £14,000 from Youth Sport to support Club Development in Primary Schools Joint financing – £19,901 Balance b/fwd

6. Sportivate

Expenditure

Employee Costs - Relating to the employment of the Sportivate Manager Sportivate Administration Officer’s posts Grants – Delivery project grant

Income

Grants – £190,440 Sport England grant to support delivery and capacity Joint financing – £57,046 Balance b/fwd

7. Education and Training

Expenditure

Employee Costs – Relating to the employment of the Education and Training Officers post. Training – Delivery of the workshop programme Rents – Hire of venues for delivery of programme Hospitality – Provision of refreshments on Education and Training Programme Promotions – Delivery of the training programme

of 16

Income

Grant – £2,000 contribution from the Coaching Development Manager budget towards the

training programme for coaches. Joint financing contribution – £13,889 Income from participants, £4,310 contribution from

Partnership Services, £4,750 £10,000 balance b/fwd.


Expenditure

Employee Costs – Relating to the employment of the Coaching Development Manager. Professional Fees – Relating to coaching CPD and coach Bursary

Income

Grant – £38,000 Sport England Coaching Development Grant Joint Financing Contributions – £4,904 from Volunteer Budget, £4,500 from Workforce Dev Budget., £132 balance/bfwd.


Expenditure

Relates to the employment of the Youth Sports Manger and Satellite Clubs Link Officer and other costs related to the implementation of the Satellite Clubs and Primary School PE and Sport programme.

Income

Grants – £189,000 Sport England Satellite Clubs capacity and delivery grants. £51,025

Primary School PE and Sport programme. Joint Financing - £60,416 balance b/fwd including delivery grant commitments.


Expenditure

Employee Costs – Relating to the employment of the Level 3 School Games Co-ordinator Premises Costs – Hire of facilities for the Level 3 School Games Festival Clothing and Uniforms – Volunteers clothing Equipment – Provision of equipment for running the events Hospitality – Volunteers and event refreshments Professional Fees – Event operational fees and volunteer training

Income

Grants – £45,000Sport England Grant Joint Financing Contributions – £8,822 balance b/fwd from 2013/14

of 16


Expenditure

Employee Costs – Relating to the employment of the Athletics Network Co-ordinator Rents – Hire of rooms for training events Equipment and Professional Fees – Project costs associated with the Beginner Running

Project Promotions – Promotion of Beginner Running Project Contingency – holding Budget for 2015/16 Athletics Network Project Delivery

Income

Grants - £9,150 England Athletics Grant to the Network Joint Financing Contributions – £20,551 Balance b/fwd from 2013/14 Income – £8,300 Fees from Beginner Running Project and contributions from Sportivate and

NGB Activation for delivery of running projects.


Expenditure

Budget relates to the employment of the Get Active Workplace Participation project Manager and delivery of the programme with employers. Plus delivery of Marketing and Communications SLA to Energize Shropshire Telford and Wrekin CSP

Income

Joint Financing – £24,120 balance b/fwd and £15,880 contribution from Energize STW CSP for Marketing and Communications SLA to March 2015

April 2014 1

RISK REGISTER AND RISK MANAGEMENT PLAN 2014/15

Strategic

1. National changes reducing the role of CSP’s2. Not recruiting, engaging and retaining the right level of Board members 3. Over ambitious remit and/or lack of focus resulting low impact/inability to demonstrate impact to

partners. 4. Lack of partner engagement or commitment 5. Lack of political commitment

Compliance

6. Non compliance with governance procedures 7. Non compliance with Sport England and other funding agencies’ reporting requirements

Financial

8. Partnership Funding not sustained leading to the risk of staff redundancies 9. Inability to raise new funding 10. Poor financial accounting

Operational

11. Not recruiting the right calibre of staff or maintaining their motivation 12. Non identification and engagement of those NGBs who wish to focus on Staffordshire 13. High staff turnover 14. Unclear roles and responsibilities with partner agencies 15. Withdrawal of host agency.

RISK CONTROL The risk map model

Imp

act

10 ‘Oh

no!’

9

8

7

6 ‘Oh

dear!’5

4

3

2 ‘Oh

well!’1

1 2 3 4 5 6 7 8 9 10

Not likely Less than evens

More than evens

Almost certain

Probability

Critical 60+ High 30-59

Medium 16-29

Low 1-15

April 2014 2

Strategic

1 National changes affecting the role of CSPs

Risk Controls Evaluation Action Resource and Time Risk Owner

1

Probability 7Impact 8

(Score = 56)

Ok Not ok

Evidence of track record of delivery across the ‘sport and the wider agenda that increasing

participation can impact on. Value to partners and

influence at regional level

SASSOT involved in high level consultation with Sport England and other CSP’s;

Supporting strategic partners with the development and implementation of high level

strategic plans such as “Sportshire”

Providing evidence of the CSP’s impact on the Sports participation and contribution to the wider local agenda including economic

prosperity, health improvement, community safety and development.

Partner satisfaction survey Annual Impact Statements

prepared for partners

Establishment of Vision 20/20 Board Working Group

Staff & Board Time Director

Delivery of Sport

England Core Specification, achievement of

targets and monitoring report for SE

Development of a clear,

attributable and costed Delivery Plan.

Implementation of new NGB and

partner engagement tracker. Employment of core team with

necessary skills and expertise to

deliver. Regular monitoring process in

place with 1/4ly reporting of

progress to Board and 6 monthly to Sport England

Annual Partner satisfaction survey

carried out and acted upon

Budget secured and

apportioned.Core team employedDelivery Plan Developed and

approved by BoardSatisfaction survey completed.

Director

Delivery and sustainability of

People, Places, Play programmes such as Sportivate,

Satellite ClubsDelivery of Coaching

Development and support Primary School PE and

Sport programme. Monitoring report to Board and SE.

Employment of core team members with necessary skills

and experience to delivery and manage programmes to required parameters.

Development of costed and attributable Delivery Plan.

Continue to develop positive

working relationships with delivery partners

Implement and monitor workforce

development and coaching plans. Regular monitoring process in

place with 1/4ly reporting of

progress to Board and 6 monthly to Sport England

Core team members with clear responsibility for delivering the

programme outputs and outcomes.Local Partner Relationship

Manager initiative continued.Workforce Training and Development plan to support

DirectorSports

ManagerWorkforce Development

ManagerMarketing and

Communications ManagerYouth Sport

Manager

April 2014 3

2 Not recruiting, engaging and retaining the right level of Board members


2


(Score = 32)

Ok Not ok

Recruitment process

Ensure speedy recruitment by agreed process

Partnership DirectorOngoing

ChairDirector

Board membership Ensure wide-ranging representation from key partners who impact the sport, PE and

school sport and health agenda. Ensuring board membership represents local community.

Chair & Partnership DirectorOngoing

ChairDirector

Attendance at Board meetings

Ensure Board’s influence on strategic delivery of sport, school

sport and physical activity both regionally and sub-regionally and ensure strategies are embedded.

Monitoring of attendance at Board

Meetings

Chair & Partnership Director by Ongoing

ChairDirector

Engage Board in

Strategic Delivery

Review and further develop

Board Champions/Critical friendroles with clear Terms of Reference and scope.

Refresh Board member Skills Audit

Board Champions to be consulted

on relevant programmes and progress reports.

Vision 20/20 Board Working

Group to review Governance arrangements and report to Board on future options and delivery

developments

Chair & Partnership Director

Vision 20/20 Working Group MembersOngoing

Chair

Director

3 Over ambitious remit and/or lack of focus resulting low impact


3


(Score = 32)

Ok Not ok

Business planning process

Development of a clear, attributable and costed

annual Delivery, Budget and Risk register with wide-ranging consultation.

1/4ly performance monitoring reports to Board and 6

monthly to Sport England

Board & Core Team via quarterly and annual reportsOngoing

Director

Leadership and

Management of Core Team

Development of Delivery Plan,

Training & Development Programmes and Risk Register

providing direction to team and individual work programmes

Board Members identified as

“Critical Friends” to support team members in key work areas

Partnership Director

Team meetings – monthly PDR’s – 6 monthlyCPD implemented as per T & D

plan

Director

April 2014 4

4 Lack of partner engagement or commitment


4


(Score = 36)

Ok Not ok

Partner Engagement

Engage with countywide strategies

and networks and maintain relationships with a broad cross-sector of agencies.

Support partners with the delivery of strategic plans and programmes

that impact on the sport and wider agenda such as economic prosperity and health

Communication through new and

established channels (meetings, newsletter and web) and ongoing

review of Marketing & Communications Strategy.

Sustain local partner funding into

the CSP for delivery of Core Offer Services. Prepare new Core

Services offer for partners.

Continue to develop the Local

Partner Relationship Manager initiative.

Improve Impact Statement

presentation and communication to partners

Board Members, Director, Sports Manager, Workforce and

Investment Manager, Youth Sport Manager, Knowledge Communications and Equalities

Manager, Youth Sport Manager& Sportshire coordinatorOngoing

Vision 20/20 Working Group to review Core Offer to local partners and Impact Statements

Web Site to be further developed.

Director

Core Offer Service Level Agreements

with partners to be developed

Prepare new Core Services offer for local funding partners.

Memorandum of Understanding with host to be reviewed annually

Partnership Director, Core Team and Vision 20/20 Working

GroupOngoing

Director

Partnership Events Events to be planned and

delivered to agreed schedule.

Core Team and Vision 20/20

Working GroupOngoing

Director

Annual satisfaction survey of partners

Annual partner satisfaction survey to be undertaken and analysed with improvements agreed and

incorporated into future delivery plans.

Knowledge, Communications and Equalities Manager Annually June

Director

5 Lack of political commitment


5


(Score = 45)

Ok Not ok

Officer - member interface

Member representation on Board ensuring delivery.

Staffordshire CEO’s represented on Board

Influence through SLCOF supporting partners to achieve aims with SASSOT adding value

Include in communication audience

Ensure that SASSOT is an active supporter/ partner of implementing

Staffordshire and Stoke – on –Trent strategic plans relating to sport, health, youth, crime

reduction, volunteering and economic prosperity

Chair, Partnership Director & Ongoing

ChairDirector

April 2014 5

Organise appropriate

Partnership events and support local partners organise

major events e gLevel 3 School Games Sports

Festival.

SE “Creating a Sporting Habit for Life” and “In It For The Long Run” Tool Kit advocated and promoted to local partners

Influential appointments on Board

Events to include cross cutting themes

Members to attend events

Regular updates to Members on programme delivery

Support the LOC in the delivery of

a successful Level 3 School Games

Chair, Partnership Director & Core Team

Ongoing

ChairDirector

Advocacy for

sport,PE and physical activity participation

agenda to be included in local partners wider

agenda strategies

Partnership’s work to be recognised in supporting Local Authorities

Involvement in Sub Regional

Networks re Health Improvement, Economic Prosperity, Community Safety and Community

Development Ensure strong links with

Staffordshire Leisure and Cultural

Officers Forum. Continue to develop two way

intelligence exchange with Sport

England


Ongoing

Director

Compliance

6 Non compliance with governance procedures


6


(Score = 16)

Ok Not ok

Procedures,

including Stafford Borough Councils where appropriate,

in place and adhered to

Processes to comply with

government procedures implemented inline with Delivery Plan – finance, H&S, data

protection, CRB, grant aid forms and conditions.

Hosting Agreement with SBC in

place and reviewed annually.


Ongoing

Director

Constitution to set out purpose and

governance operations

Board to keep Constitution under review

Chair & Partnership DirectorConstitution reviewed annually

ChairDirector

7 Non compliance with Sport England & other funding agency reporting requirements


7


(Score = 16)

Ok Not ok

Submission of reports

Confirm information requirements Partners to provide information

Partnership Core Team to collate, undertake analysis and report findings for Delivery Plan.

Quarterly performance reporting framework to Board and Sport England in place


Director

April 2014 6

Financial

8 Funding not sustained and the risk of staff redundancies


8


(Score = 60)

Ok Not ok

Benefit of CSP

proven to partners via delivery of action plan

Production of Core Services Offer

for local partners that show the benefit and VFM, add value and support delivery of services

against action plans Annual satisfaction survey and

meetings between Director and

Core Partners Continue to develop the local

partner Relationship Manager

initiative Improve presentation and

communication of annual Impact

Statements for local funding partners

Production of Annual Report

highlighting the achievements of the Partnership.


Knowledge, Communications and Equalities Manager, Vision 20/20 Working Group.

To March 2014

Director

Production of

Partnership Core Offer and Service Level Agreements

establishing length and level of funding arrangements

Establish partner buy in via

development of a Core Services Offer above.


To March 2013

Director

Develop and sustain a contingency fund to

cover employee liabilities

Increase the contingency fund to £200,000 to cover the Partnership’s liabilities.

Partnership Director and Board Finance Champions.Financial year 2014/15

Director

Annual satisfaction

survey of partners

Annual partner satisfaction survey

to be undertaken and analysed with improvements agreed and incorporated into future delivery

plans.

Knowledge, Communications

and Equalities ManagerAnnually

Director

April 2014 7

9 Inability to raise new funding


9

Probability 7Impact 8(Score = 56)

Ok Not ok

Director to meet

regularly with local core funding partners to review

delivery and needs

Identify future markets and role of

CSP Development of annual core offer

for local partners

Partnership Director and

Executive Board ChampionsOngoing

Director

Design and

implement funding strategy to engage wider partnership

contributions

Identify additional funding

partners via broad range of value propositions. See core offerabove

Partnership Director and Board

Vision 20/20 Working Group + ChampionsOngoing

Chair

Director

Expand programmes

Improve communication of the CSP offer to other Partners eg.

clubs & volunteers

Partnership Director supported by core team

Director

10 Poor financial accounting


10


Ok Not ok

Stafford Borough

Council (Host Agency) procedures in place

and adhered to

Maintain existing accounting processes

for effectiveness and efficiency.Implement appropriate recommendations from audits

Partnership Director, Sports

Manager, SBC Finance & Board Finance ChampionsOngoing

Director

Sports Manager

Financial reports Updated report to be presented to each meeting of the Board

Partnership Director & Board Finance Champions

Ongoing

Director

Operational

11 Not recruiting and retaining the right calibre of staff or maintaining their motivation


11


Ok Not ok

Recruitment & restructuring

process

Ensure rigorous and robust recruitment processes are in

place. Well specified job descriptions and person specifications with appropriate

Terms and conditions to attract the correct calibre of applicant


Director

Managing staff Ensure team and individuals have

appropriate work programmes and development plans via delivery plans and Personal

Development Reviews

Partnership Director, Chair and

Host

Director

Sports Manager

Investing in core and extended team

staff

Training and development programmes

Implementation of CPD programme via regional & national CSP network

Partnership Director & Workforce Development

Manager

Director

April 2014 8

12 Non identification and engagement of those NGBs who wish to focus on Staffordshire


12


Ok Not ok

Gain full understanding of NGB requirements

and of those NGBs who are going to focus on

Staffordshire

Continue regional and sub-regional discussions with NGBs via regional and the new joint sub-regional

forum with Black Country CSP.

Continue to utilise the new

SASSOT NGB Tracker

Communicate NGB requirements

to SASSOT team and partners via local networks

Support delivery via the

employment of an NGB Activation Officer.

Director, Sports Manager, Core Team and appropriate NGB officers

Director

Invite NGBs who wish to focus on Staffordshire to present at local network meetings. Audit LA NGB

priorities. Development of Action Plans with Sports Manager, NGB Activation Officer and appropriate

partners

Sports Manager, NGB Activation Officer. Knowledge and Communications Manager

Sports Manager

Agree actions to support individual NGB’ to support their delivery in Staffs

Sports Manager Sports Manager

13 High staff turnover


13


Ok Not ok

Succession

planning

To develop the Partnership core

and extended team staff and partnership network for promotional opportunities through

the implementation of a CPD programme

Partnership Director, Board

Champions and Workforce Development ManagerOngoing

Chair

Director

Cross reference: not recruiting the right calibre of staff or maintaining their motivation (Risk 11)

14 Unclear roles and responsibilities with partner agencies


14


Ok Not ok

Annual Core Services Offer for

local partnership funding developed.

Appropriate Core Services Offer developed and Impact Statements

produced to show evidence and demonstrate VFM to partners


Director

Annual Delivery Plan

Plan consulted upon and implemented

Partnership Director and Core Team

Director

Partner satisfaction

surveys

Annual partner satisfaction survey

to be undertaken and analysed with improvements agreed and incorporated into future delivery

plans.

Knowledge, Communications

and Equalities ManagerAnnually

Director

Terms of Reference for the

networks sub-groups

Terms of reference agreed, in place and acted upon.

Sub-group leadsOngoing

Director

Future

Responsibility of CSP’s

Contracts agreed with Sport

England and local funding partners.

Board & Partnership Director Chair

Director

Cross reference: funding partners, including Sport England, withdrawal (see Risk 8)

April 2014 9

15 Withdrawal of host agency


15


Ok Not ok

Hosting arrangements

reviewed annually via hosting agreement. SASSOT

contribution to hosting costs

Incorporated into Delivery Plan Review hosing MOU with SBC

Head of Leisure and Culture annually.

Chair, Partnership Director and Host Agency

ChairDirector

Service Level Agreement with Host

In place Partnership Director and Host Director & Host

Host represented on

Board

In place Partnership Director and Host Director &

Host

Overall Score = 539

Reviewed by the Partnership Director April 2014 Date of Next Review: April 2015

1 of 11

Report to the Executive Board – Enclosure 6

Report Title SASSOT Partner Satisfaction Survey 2013

Date 14th May 2014

Open Agenda item X


By virtue of containing confidential information

relating to:

Contact Officer Name: Naomi Bird

Tel: (01785) 619585

For Information X

For Decision


To inform the board of the key results from the Partner Satisfaction Survey 2013 and the national benchmarking.


- To agree any key recommendations based on the results presented.

- To incorporate the partner priority data collected within the 2014/15 Delivery Plan.

- To review the promotion / use of SASSOT communication tools.


Using‘SurveyMonkey’SSSOThasdistributedapartnersatisfactionsurveyandcollated52responses.The report outlines the key results and comments collated.

2 of 11

4. Report

Introduction:For the last six years SASSOT has implemented a partner satisfaction survey. The last survey was conducted in November 2012. This year saw SASSOT continue to be part of the national benchmarking process co-ordinated by the County Sports Partnership Network (CSPN). Adopting the national survey means that information is collected in a consistent way, with a core set of questions which individual CSPs can supplement with their own additional questions. The national survey has been implemented by all 49 CSPs allowing for local conclusion to be drawn as well as national benchmarking of performance and satisfaction.

The survey set out core questions to provide consistency, key areas covered included:-

Overall levels of satisfaction Contact with the CSP – levels of satisfaction Understanding and knowledge of the CSP Key services provided by the CSP – levels of satisfaction Key services provided by the CSP – levels of importance Communication tools - levels of satisfaction Organisational (respondents) priorities for the next 12 months What has worked particularly well

Who answered the survey?

A total of 49 CSP’stookpart in the survey. SASSOT’ssurveyresponseratewas40.8% compared to a national average response rate of 41.3% (however, only 33 CSPs returned response rate data)

The number of invites sent to partners to complete the survey significantly varied between CSPs. The largest number or recipients for a CSP was 950 whilst the lowest number of recipients was 34 (SASSOT number of recipients =120). The average number of recipients nationally was 162.

The highest percentage of responses rate in the SASSOT survey came from Local Authorities (36.7%) followed by NGBs (26.5%) and Higher/Future Education (10.2%). This was reflective of the national picture.

The Results: Thesurveywasimplementedusing‘SurveyMonkey’whichhasproduced an analysis of the results. This report highlights headline results as well as comparisons to 2012 data and national results.

1. Partnership Working

97.5% of partners were either very satisfied or satisfied with SASSOT compared to the national average of 95.5% (SASSOT 2012 Result: 98.1%)

80% of partners rated their level of understand of the role of the CSP as either good or very good compared to the national result of 84.7% (SASSOT 2012 Result: 91.7%)

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93.3% of respondents were very satisfied or satisfied with SASSOT adding value to the services that they provide compared to the national average of 93.6% (SASSOT 2012 Result: 95%)

91.2% % of respondents were very satisfied or satisfied with SASSOT providing a lead role for sport and physical activity compared to the national result of 93.8% (SASSOT 2012 Result: 96.7%)

91.1% ofrespondentswereverysatisfiedorsatisfiedwithSSSOT’sunderstandingofneedcompared to the national average of 96.1% (SASSOT 2012 Result: 100%)

2. Our People

97.7% of respondents were very satisfied or satisfied with the quality of support and advice given by SASSOT compared to the national average of 96.8% (SASSOT 2012 Result: 100%)

97.8% of respondents were very satisfied or satisfied with the helpfulness and professionalism of staff compared to the national result of 97.9% (SASSOT 2012 Result: 100%)

95.6% of respondents were very satisfied or satisfied with the speed of response to telephone and email enquiries compared to the national result of 96.9% (SASSOT 2012 Result: 100%)

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Satisfied / Very Satisfied

SASSOT Results

Satisfied / Very

Satisfied

National Results

Key Service

100% 96.2 Supporting local partnerships with governing bodies

97.6% 95.6 Coordinating and promoting coach development opportunities

97.6% 95 Co-ordinating and promoting volunteer develop and deployment opportunities (e.g Sport Makers)

97.6% 96.8 Promoting local funding sources and providing advice and support, (including Sport England Lottery Funding opportunities

95.2% 96.6 Providing child protection guidance and support

100% 94 Undertaking research and providing information (eg mapping, Active People, market segmentation)

97.6% 95.1 Marketing and promotion of sport and physical activity (eg website, e-newsletter)

97.6% 95.7 Brokering relationships and providing support for local/county networks (eg CSNs)

100% 95.8 Enabling partners to share information and knowledge (meetings, workshops, electronically)

100%97.6 Co-ordination of the Sportivate programme

97.6% 96.1 Promoting and supporting the local delivery of the community games e.g. provision of training, promotional material, additional grant aid

97.6% No Data Providing support and information for specific disability sport programmes

95.2% 96.4 Providing equality and diversity advice

85.7% No Data Developing links between sport and physical activity with health partners

97.6% No Data Providing wider support for clubs & volunteers (eg Clubmark)

97.6% 94.3 Supporting SGOs to deliver Level 2 of the School Games, helping to find and deploy volunteers

100 93.1 Organising county, youth or Level 3 school games activities

100% Providing wider support for school sport

97.9% 94 Advocate for sport on school sites

3. Service Support Respondents were asked their level of satisfaction against each of the core services they have received from SASSOT. The results are detailed in the table below:

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4. Service Support Continued

Respondents were asked how important core services are in terms of assisting them with their aims. Areas are listed below in order of priority (Those that state eitherVeryImportant’or‘Important’):

%2013

%2012

Rank Core Service

100% 100% 1 Promoting local funding sources and providing advice and support, (including Sport England Lottery Funding opportunities

88.3% 97.9% 6 Coordinating and promoting coach development opportunities

90.9% 97.9% 5 Developing links between sport and physical activity with health partners

91.2% 95.8% 4 Providing wider support for clubs & volunteers (eg Clubmark)

91.2% 93.6% 4 Supporting local partnerships with governing bodies

94.1% 93.6% 3 Co-ordination of the Sportivate programme

85.3% 91.5% 8 Co-ordinating and promoting volunteer develop and deployment opportunities (e.g Sport Makers)

94.1% 91.4% 3 Providing support and information for specific disability sport programmes (eg Playground to Podium, Aiming High)

97% 89.3% 2 Enabling partners to share information and knowledge (meetings, workshops, electronically)

87.9% 87.2% 7 Undertaking research and providing information (eg mapping, Active People, market segmentation)

91.2% 87% 4 Brokering relationships and providing support for local/county networks (eg CSNs)

94.1% 84.8% 3 Marketing and promotion of sport and physical activity (eg website, e-newsletter)

79.4% 83% 9 Providing child protection guidance and support

61.8% 76.6% 12 Promoting and supporting the local delivery of the community games e.g. provision of training, promotional material, additional grant aid

79.4% 76.1% 9 Providing equality and diversity advice

82.3% 74.5% 8 Providing wider support for school sport

73.5% 73.9% 10 Co-ordination of a club support programme (e.g. Clubmark)

73.5% 72.3% 10 Advocate for sport on school sites

64.7% 66% 11 Organising county, youth or Level 3 school games activities

64.7% 65.3% 11 Supporting SGOs to deliver Level 2 of the School Games, helping to find and deploy volunteers

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5. Communication

Satisfaction levels were collated against each of the key communication tools use by SASSOT, the results are detailed below:

The satisfaction levels detailed below of refer to those survey respondents that have accessed SASSOT communication tools.

- Website: 100%

- Email: 100%

- E-Newsletter: 100%

- Social Media: 100%

- Telephone: 100%

- Meeting Forums: 100%

The following percentage of respondents were unaware of SASSOT communication tools:

- Website: 2.6% Unaware

- E-Newsletter: 7.7% Unaware

- Social Media: 38.5% Unaware

- Meeting Forums: 5.1%Unaware

6. Partner Priorities

Respondents were asked to list their top 5 key priorities for the next 12 months to allow SASSOT to check and challenge priorities. A summary of these priorities have been provided to team members to be incorporated into the 2014/15 delivery plan (Appendix One)

7. Engagement of Under-represented groups

Respondents were asked if their organisation / group was currently working with / supporting young people / adults from Black and Minority Ethnic (BME) Groups. 64.7% stated that they were and the remaining 35.3% stating that they were not or did not wish to disclose.

Respondents were also asked if their organisation / group was currently working with / supporting disabled young people / adults. 85.3% stated that they were with the remaining 14.7% stating that they were not.

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8. General Comments – Strengths

Respondents were asked what they felt works particularly well at SASSOT. Comments received are listed below:

Always keen to develop opportunities. Focus on the needs of children and young people with disabilities. Very profession in delivery. Always keen to develop and improve. Good working relationships across the County. Work well with partners across the County to ensure good joint delivery.

CSP do good work. Feel the links with Health & Funding could be better. I think the work with disability sport is very good.

I have found the information available and the connection with the staff to be good.

We work closely with the CSP and share an office space and so this helps maintain an understanding of what is going go both Nationally and across the County

Proactive relationship, healthy regard for assisting in local delivery of national objectives based around agreed outcomes

They always delivery on any question asked and promote all services and access to these services well. They work really well as a team and are always eager to help.

Whilst I think the quality of service and support is really good, would like to see more NGB engagement and impact to delivering their priorities

There is a really high quality coaching system that is in place, engaging local partners

Good knowledge of staff and ability to deliver and support delivery of key projects.

I value the work of the CSP and recognise the professionalism and expertise of its staff.

Think generally they do a good job however because we don't have a sports development team we don't make full use of SASSOT

I have been delighted with how SASSOT has taken such a meaningful role in Central Rivers Initiative's recreation work, providing support from officers and administrative help for our joint work.

SASSOT are a 'can-do' organisation, really politically aware and very supportive

Fantastic knowledge based on which to draw upon

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The CSP acts as a key link for us, staff always helpful and they provide us with assistance when we require it. They encourage collaborative working and offer leadership where appropriate.

General Comments - Improvements

Respondents were asked to provide comments or suggestions on how SASSOT as a whole or a specific service could improve. Comments received are listed below:

I feel that it would be of benefit if a clear annual SLA was established setting out in a more specific manner the services and contributions which we should expect to see from the CSP in exchange for its investment and providing greater clarity with respect to the CSPs expectations of us.

Officers sometimes forget that there are capacity issues within local authorities and some of the timescales / deadlines are too short. It would be good to discuss timescales prior to making requests for information as there is often a clash in priorities.

Co-ordinate all CSP meetings with neighbouring regions - especially the WM to avoid the long list of meeting dates. Offer some grouped sports meetings - water sports, health etc and have a place on the web where it is easy to access boundary information & maps that can be printed/downloaded

FE representation on the CSP board.

Funding to employ sports development officer/s

Additional funding is always positive for us, being a not for profit group. Links with NGB's, school and sporting celebrities are always welcomed.

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Organisation Top 5 Priorities

Stoke-on-Trent City Council

1. Ensuring that a suitable model is developed to preserve services. 2. Completing the refresh of the sports strategy. 3. Continuing to lever in funding and external resources to support services. 4. Continue to improve participation levels in the city. 5. Sustaining and enhancing existing partnerships plus developing new areas of partnership work.Children and adults are supported to have a BMI within a healthy range and engage in regular physical activity (Stafford and Surrounds Health and Wellbeing Strategy 2013-15)

RFU

1. Recruitment and retention of 16-24 players. 2. Volunteer recruitment and training. 3. Club Governance - Club Accreditation award 4 Facility improvements including social space - RWC2015 5 Community links/working with educational establishments

Stafford Borough Councilbudget reduction management and partnership working benchmarking and good practice exploration and review of alternative delivery vehicles for leisure and culture obesity and participation improvement

South Staffordshire Council Funding Investment into facilities. Achieving budget. Increase physical activity. Disability Sport Young People

Staffordshire University

Facilities Development Increasing opportunities for students to involved in sport Having Staffordshire University better placed in the Staffordshire sporting environment Increase our disability sport offering Improve our coaching for the university teams

British Rowing

Indoor rowing - school games inclusion at level 3 - development of adult indoor rowing as an activity leading to water access -could be work place etc. education and training for coaches and volunteers promotion of Explore Rowing - recreational, adult focused scheme increasing the number of disabled people accessing rowing - indoor and water if possible

Newcastle-under-Lyme College Increase participation Membership of FE rep on board Coach education Volunteering and leading ExcellenceBadminton England Schools Offer CBN network Colleges Offer Universities Satellite Clubs

Keele universityCoach development Funding sourcing Facilitating opportunities to share knowledge Provision of child protraction Providing wider support for clubs and volunteers

sports coach UK

Ensuring NGB national priorities are delivered locally Understanding local workforce requirements - to deliver NGB interventions and priorities Ensuring an appropriately skilled workforce is in place to deliver Sport England programmes Effective use of data management and intelligence local partners have quality, effective and safe systems to deploy and develop their workforce

APPENDIX ONE

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Badminton England

Role of Smash Up to schools (funding through Sportivate). Support to set up and create investable CBN's. Sign up of leisurecentres to the Playbadminton programme. Promotion of Centre Parcs National Schools competition and delivery of level 2 and 3 events

South Staffs CouncilSourcing funding for facilities and sport projects, developing sport participation, training staff to become good coaches, health issues, inclusion of non-activity people

Sporting Communities

- Provide community sport to decrease ASB - Increasing links with schools - Increase the number of qualified staff volunteers through NGB, First Aid and Safeguarding training - Increase Healthy Lifestyle opportunities for young people and communities - Increase the awareness of Sporting Communities to communities and partners1. Increase the number of sport opportunities for 16-19 years. 2. Develop Coach Education system. 3. Develop Volunteer Academy.Developing and implementing Sportshire Strategy Building Staffs reputation as an excellent sporting venue Attracting additional Sport England funding

WLCT

1. Deliver and Integrate Chase It Young Persons Activity programme (5-13yrs). 5. Five Focus Sports (Cricket, Swimming, Football, Netball, Golf. 3. Access external funding. 4. Provide support for those individuals with access issues (Low income/Disabled). 2. Develop schemes/activities that have the potential to generate income/reduce costs

Staffs FA

1. Promoting local funding sources and providing advice and support, (including Sport England Lottery Funding opportunities, Sportivate, Community Games). 2. Supporting local partners to connect with Governing Bodies of Sport. 3. Undertaking analysis and providing information (e.g. Partner priorities and plans, mapping, Active People, market segmentation) 4.Supporting local partners to connect with Governing Bodies of Sport 5.Brokering relationships and providing support for local/county networks (e.g. CSNs)School Games Sports Leadership Club links

Newcastle-under-Lyme Borough Council Funding school sport - linked to child hood obesity school club links competition Coach education

Supporting sports club/organisations Increase participation rates of residentsCity of Stoke-on-Trent Sixth form College

Women in Sport Greater opportunities for students to participate Satellite clubs Funding Team 19/ Just play football sessions

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Delivering the Chase It! Activity programme Delivering the Sportivate programme Accessing external funding opportunities Working with our focus sports Increasing the number of volunteers in the district

Tamworth SSPSchool Games Club Links Change 4 Life Clubs Primary Sport Premium Leadership and Coaches opportunities for young peopleDevelop links with Health Funding Opportunities Sportivate Disability Sport Connect with NGB's

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Report to the Executive Board – Enclosure 7

Report Title Sportivate – Year Three Results and Summary of Year Four Plan

Date 14 May 2014

Open Agenda item X



Contact Officer Name: Claire Greenwood

Tel: 01785 619258

For Information X

For Decision


To inform the Executive Board of the successful results for Year Three of Sportivate.To inform the Executive Board of the Sportivate Delivery Plan for Year Four


For information only.


Sportivate Year Three key performance indicators (KPIs) were submitted to Sport England on Friday 22nd April 2014 showing that projects across Staffordshire & Stoke-on-Trent had exceeded the targets set by Sport England, for retaining participants in the Sportivate activities. Over the course of the year 3,994 young people had been engaged in Sportivate projects (a rise of 862 from Year 2), and 3,686 of those young people had been retained (i.e. attending all or all-but-one of

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the 6-8 activity sessions), a rise of 803 from year 2. These figures exceed the target set by 1,964 young people, and equates to a retention rate of 92%.

SASSOT has also submitted to Sport England and subsequently received approval for the Year Four plan for delivery of Sportivate activity between April 2014 and March 2015. A summary of the Year Four plan is attached.

4. Report

Sportivate is part of ‘Places People Play’, the 2012 mass participation legacy programme which is lottery-funded and being delivered by Sport England. A nation-wide initiative, Sportivate targets 11-25 year olds who are non or semi-sporty and offers them the chance to take part in 6-8 weeks of sporting activity, introducing them to a new sport or giving them the chance to improve their skills in something they’ve previously tried and enjoyed.

Nationally, £56 million is being invested in this programme nationally over four years via County Sports Partnerships who are managing the programme within each sub-region. Over the duration of the programme, Sport Across Staffordshire and Stoke-on-Trent will receive £625,680 of Lottery Funding, with a target of 5865 young people completing a block of sessions (measured as those attending all sessions or only missing one) and then at least 40% of these participants continuing to take part in sport afterwards.

Sport Across Staffordshire and Stoke-on-Trent is responsible for submitting an annual Sub-Regional Sportivate Plan to Sport England and is accountable for the funding and monitoring and evaluation. However, to ensure that the decision-making process takes into account the views of Partners, a Sportivate Steering Group makes policy recommendations related to the programme within the sub-region.

In June 2013 SASSOT advertised a further opportunity to apply for Sportivate funding, which was underspend from year 2 along with an additional £32,000 Sport England funding for the programme. This was very well received and we enticed new partners and NGBs to apply.

So, in total with the additional funding in Year Three, over 140 different projects and 360 blocks of activity took place across Staffordshire and Stoke-on-Trent. 3,686 young people were ‘retained’ (attended all or all-but-one of the activity sessions), exceeding the target of 1,964 which Sport England set for the sub-region. This equates to a retention rate of 92% of those who attended at least one session.

For Year Four, as previously, the programme will be co-ordinated at a local level by a Lead Organisation for each District, who is responsible for ensuring that what is offered locally is what young people want, and for engaging with other local organisations to deliver activity. There is also a sub-regional pot which has been top-sliced from the Delivery Funding and which is for organisations such as National Governing Bodies who will be delivering activity in three or more Districts.

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25% of the Year Three budget has been allocated to Capacity, with SASSOT keeping some funding to employ a Sportivate Administrator and SportivateManager post. The remainder of the Capacity Funding is to be paid to each Local Lead Organisation, split based on each area’s share of the 11-24 population (taken from the 20011 mid-year census, the same data used by Sport England to determine each CSP’s share of the funding).

You will notice that we have allocated far more than our budget of £142,831.36 for the year. £10,030 is being allocated from a separate Sport England Sportivate Innovation pot, and over £25,000 of underspend from year 3 has been identified.We were absolutely inundated with applications for year 4 which has enabled us to allocate underspend straight away.

Delivery of Year Four is now underway. The year 4 plan includes over 130 different projects and over 400 blocks of activity.

AGENDA - Sport Across Staffordshire & Stoke-on-Trent · Board AGENDA 14 May 2014 at 2.00pm (light...

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