AGENDA SESSION... · Chair McDougald indicated that, with the proposed recommendation, it is...

AGENDA

Regular Meeting of the Board Tuesday, AprillO, 2018

7:30 p.m.

In order to ensure the safety of staff, students, parents and community members who attend Regular Meetings of the Board, the Peel District School Board has introduced a meeting access process. Attendees will be required to present government issued photo identification and sign in. For additional details, visit the "What's New'' section of the Peel board's website home page at www.peelschools.org.

Peel District • SchoolBoard ~

AGENDA

OPEN SESSION

1. Call to Order National Anthem Acknowledgement Approval of Agenda

Special Presentations

• Peel District School Board

~

Tuesday, April 10, 2.018

1.1 Special Presentation by Co-chairs of the 2017 United Way Campaign

2. Declaration of ConDkt of Interest

3. Minutes

3.1 Special Education Advisory Committee Meeting, March 19, 2018 (will be available o11

afutltre agenda)

3.2 Extraordinary Meeting of the Board (Electronic), March 21. 2018

3.3 Regular Meeting of the Board, March 27,2018

3.4 Instructional Programs /Curriculum Committee, March 28,2018 (will be available 011 a j11111rt agmda)

3.5 Physical Planning & Building Committee, April3, 2018 will be available o11 afutllre age11da)

4. Chair's Request for Written Questions from Trustees

5. Notices of Motion and Petitions

6. Special Section for Receipt

6.1 Retirements

6.2 Administrative Professionals' Day - April 25, 2018

6.3 Copy of a letter from the Chair of the Durham District School Board regarding population data collected by MPAC

7. Delegations

7.1 Delegation by Sandy Dookran re French Immersion flexible boundary

Replar Meetina of the Board Apnda ·Tuesday, AprillO, 1118

AGENDA

8. Old Business

8.1 Response to Delegation by Danielle Dowdy re Counting on You Funding

8.2 Response to Delegation by Kashif Ahmad Pannu re JKISK outdoor play guidelines during winter months (will be available on the Apri/24, 2018 Agenda)

9. New Business

9 .I Recommendations of the Special Education Advisory Committee, March 19, 2018 (will b~ availablt 011 aJ11ture agt11da}

9.2 Recommendations of the Instructional Programs/Curriculum Committee, March 28, 2018 (will be a•oailable 011 a future ag~nda)

9.3 Recommendations of the Physical Planning and Building Committee. April 3, 2018

9.4 Notice of Motion: Trustee Crocker regarding dedicated and back-up bus drivers for Vocational and Special Education students

9.5 Terms of Reference: Committee of the Whole Board

10. Reports from Officials and Staff

10.1 Results of the 2018-2019 Grade One French Immersion Application Process

11. DirMtor's Report

12. Reports from Ontario Publk School Boards' Assodation

13. Communications • For Action or Receipt

14. Response of Administration to Former Questions

14.1 Response to written questions submitted by Trustee Singh re ln·school Medical Screening

1!. Reports from Trustee Representatives on Councils/ Associations

16. Comments or Questions fro111 Board Members

17. Public Question Period

Jleaular Meeting of the Board Agenda · Tuesday, April II, 2018 l.

• peel ~~rBoard '-"

AGENDA

18. Further Business

19. Adoption of the In Committee Reports

20. Adjournment

Repa.r Meetlftl of the Board Agenda· Tuesday, AprillO, 2018 J.

March 21, 2018 Extraordinary Meeting of the Board:nf (Electronic)

1

PEEL DISTRICT SCHOOL BOARD

3.2

Minutes of the Extraordinary Meeting of the Board, held electronically under the Education Act, coordinated from the Director's Office Meeting Room, the H.J.A. Brown Education Centre, 5650 Hurontario Street, Mississauga, Ontario on Wednesday, March 21, 2018 at 18:00 hours.

Members present: Members present electronically:

Janet McDougald, Chair Robert Crocker

Suzanne Nurse, Vice-Chair David Green

Members absent: (apologies received)

Carrie Andrews Stan Cameron Nokha Dakroub

Administration:

Sue Lawton Brad MacDonald Kathy McDonald Harkirat Singh (18:05) Rick Williams

Wendy Dowling, Associate Director of School Support Services Peter Joshua, Director of Education

Nicole Femandea, Board Reporter

1. Approval of Agenda

Resolution No. 18-65 moved by David Green seconded by Sue Lawton

Resolved, that the agenda be approved.

2. Conflict of Interest

There were no declarations of conflict of interest.

. ............. carried

March 21, 2018 Extraordinary Meeting of the Board:nf (Electronic)

3. Board By-law Suspension

2

Associate Director of School Support Services, Wendy Dowling, explained that, in order to facilitate a fair process for scheduled discipline and exclusion hearings, it Is Important that trustees who have prior information through a discipline hearing are not placed in a position to be prejudiced during an exclusion hearing for the same student. Therefore, trustees who hear the suspension appeal will declare a conflict of Interest for the exclusion appeal hearing for the student. Associate Director Dowling referred to Information provided to trustees that the Education Act pennits a committee comprising of a minimum of three Board members to act on behalf of the Board for suspension and expulsion hearings. She advised that the administration la recommending suspension of the portion of Board By-law E-9 that quorum of the Discipline Committee is any fiVe Board members, and that the Discipline Committee for the March 26, 2018 meeting, comprise no more than three trustees and the Chair of the Committee. This will leave sufficient trustees to establish quorum for the exclusion appeal hearing.

Chair McDougald indicated that, with the proposed recommendation, it is anticipated that Vice-Chair Nurse and Trustees Crocker, Lawton and McDonald will attend the Discipline Committee meeting on March 26, 2018. She stated that the exception to the Board By-law wiU be for one meeting only, and a change to the By-law can be considered in the future.

Resolution No. 18-66

Resolved:

moved by Robert Crocker seconded by Rick Williams

a) That, the portion of the Board By-law E-9, "The quorum of the Discipline Committee is any five Board Members" be suspended for the Discipline Committee Meeting of the Board, scheduled on March 26, 2018; and

b) That, the Discipline Committee, for the purpoaes of the meeting scheduled on March 26, 2018, be authorized to comprise no more than three Board members, exclusive of a Committee Chair, who will exercise and perform powers and duties on behalf of the Board for suspension and expulsion hearings, In accordance with the Education Ad.

4. Adjournment

Resolution No. 18-87 moved by Hartcirat Singh seconded by Brad MacDonald

Resolved, that the meeting adjoum (16:15 hours).

. ............. carried

.. ............ carried

.. . . . .. .. . . .. . . .. . . . .. . . .. . . . . . . . .. . . . . .. .. .. . . . . .. . . . Chair . . . . . .. . . . ... . . .. . . . .... .. . .. .. .. ... . .. . . . . .. .. . .. . .. Seeretary

3

March 27, 2018 Regular Meeting of the Board:nf 3.3

PEEL DISTRICT SCHOOL BOARD Minutes of the Regular Meeting of the Board, held in the Board Room, the H. J. A. Brown Education Centre, 5650 Hurontario Street, Misslssauga, Ontario on Tuesday, March 27, 2018 at 19:30 hours.

Members present:

Janet McDougald, Chair Suzanne Nurse, Vic.Chair Carrie Andrews Stan Cameron Robert Crocker Nokha Dakroub

Student Trustee:

Carolyn Mahr, Student Trustee South

Administration:

David Green Sue Lawton Brad MacDonald Kathy McDonald Harkirat Singh Rick Williams

Tania Alatishe-Charles, ControUer, Finance Support Services Dawn Beckett-Morton, Director, Human Resources Support Services Ted Byers, Superintendent, Special Education Support Services Liz Cook, Acting Superintendent of Education Paul Oa Silva, Superintendent of Education Jeff deFreitas, Superintendent of Education Lawrence De Maeyer, Acting Superintendent of Education Wendy Dowling, Associate Director, School Support Services Anthony Edwards, Superintendent of Education, Alternative Programs Jaspal Gllf, Associate Director, Operational Support Services Adrian Graham, Superintendent of Curriculum and Instruction Support Services Poleen Grewal, Associate Director, Instructional and Equity Support Services Mark Haarmann, Superintendent of Leadership Development and School Support Services John Hartzema, Controller of Facilities and Environmental Support Services Adam Hughes, Chief Information Officer Nina Jalswaf, Superintendent of Education Peter Joshua, Director of Education Michael Logue, Superintendent of Education Matthew McCutcheon, Acting Superintendent of Education Janice Mueller, Executive Assistant Patricia Noble, Superintendent of Education Car1a Pereira, Director, Communications and Community Relations Support Services Jamie Robertson, Superintendent of Education Gale Solomon-Henry, Superintendent of Education Michelle Stubbings, Superintendent of Education Thomas Tsung, Controller, Corporate Support Services Darren Van Hooydonk, Superintendent of Education

Nicole Fernandes, Board Reporter

4

March 27,2018 Regular Meeting of the Board:nf

1. Open Session

The Open Session commenced with the singing of 0 Canada, and acknowledgement that the meeting is being held on the traditional territory of the Mississaugas of the New Credit First Nation.


Trustee Dakroub read a notice of motion and requested that notice be waived and the motion discussed at this meeting. The following items were added to the agenda:

Item 7.1

Item 7.2

Late Request to Delegate: Danielle Dowdy re Counting on You Funding

Late Request to Delegate: Kashif Ahmad Pannu re Outdoor Play Guidelines during Winter Months for Junior and Senior Kindergarten Students

Item 9.7 Notice of Motion re Renewing Peel DSB's Commitment to the Children's Charter of Rights

Resolution No. 18-68 moved by David Green seconded by Nokha Oakroub

Resolved, that the agenda, as amended, be approved.

3. Conflict of Interest

There were no declarations of conflict of Interest.

.. ............ carried 2/3rds' majority

4. Minutes of the Special Education Advisory Committee, February 20, 2018 Minutes of the Instructional Progr~~m81Cun1culum Committee, February 21, 2018 Minutes of the Regular Meeting of the Board, February 21,2018 Minutes of the Physical Planning and Building Committee, March 8, 2018

Resolution No. 18:69 moved by Stan Cameron seconded by Brad MacDonald

1. That, the Minutes of the Special Education Advisory Committee Meeting, held February 20, 2018, be received;

2. That, the Minutes of the Instructional Programs/Curriculum Committee Meeting, held February 21. 2018, be received;

3. That, the Minutes of the Regular Meeting of the Board, held February 27,2018, be approved;

4. That, the Minutes of the Physical Planning and Building Committee Meeting, held March 6, 2018, be received.

. ............. carried

5

March 27, 2018 Regular Meeting of the Board:nf

5. Written Questions

Trustee Singh submitted the following questions:

·1. Are parents paying for vision screening (non-doctors) in schools, when every child is covered under OHIP for once a year screening by an optometrist?

2. How does the model work for screening by optometrists and dentists? 3. Are other health teams asking parents to pay for services?"

8. Notices of Motion

Trustee Crocker submitted the following notice of motion:

"Be it resolved that the Peel District School Board, in conjunction with Student Transportation of Peel Region, enforce a policy requiring all buses transporting vocational and special education students to have dedicated drivers and back-up drivers."

7. Petitions

There were no petitions.

8. Special Section for Receipt

Resolution No.18-70 moved by Sue Lawton seconded by Carrie Andrews

Resolved, that the following items be received:

1. Retirements

Patricia Abbott Paul Agius lsa Anania Ken Apoatolofski Shiela Apostolofski Deanna Belvedere Jim Biggar John Burge11 Marie Burnett Joyce Callachan Michele Cavanagh Vemon Chilton Sharyl Cohen Velda Calley Ferida Oanyal Martin Gaiatman Maria Garcia

Irene Gauld Bill Gibbons Jennifer Gladding Janet Henderson Elaine Home Bill Howell Frances Humphreys Sue Hunt Sylvia Jacobsen Marie-Eva Jones Plnysamy Kathapurmal Beth Kavanagh Ann Killin Sue Laidlaw Laurie Lemieux Marylou Ung Catherine Lord

Eileen MacOougald Sue Marks Valerie McDonald Susan Ogurian Jan Paige Robert Pasemko Carolyn Pettipaa Barbara Pugh Lynda Reed Bemle Schmidt Susan Somerset C&rolyn Ste. Croix VICtoria Vanschepen Jane Ward Catherine Westerberg Jeffrey Wilkinson

6


8. Special Section for Receipt (Continued)

2. Good News (Student Bianca Matthews from Turner Fenton Secondary School appointed to the 2018-2019 Minister of Education's Student Advisory Council)

.............. carried

9. Delegation of Kuhlf Ahmad Pannu re Outdoor Play Guidelines during Winter Months for Junior and Senior Kindergarten Students

Kashif Ahmad Pannu delegated the Board, using a PowerPoint presentation, which he had forwarded to the administration ahead of the meeting. Indicating that he is a school council member, he stated that he is delegating with regard to the time spent outdoors by junior and senior kindergarten students when it is extremely cold. Referring to current guidetinea, Kashif Ahmad Pannu reported that, when the outside temperature Is -20 degrees Celsius or below, the amount of time spent outdoors is reduced, and chiklren are kept indoors when the temperature is -25 degrees Celsius or colder. He stated that these guidelines are founded on principles of safety, but expressed the opinion that they should consider that very young children have lower energy, lower Immune systems, less tolerance to extreme weather, and lower levels of hygiene. They may not communicate or express themselves and depend on teachers or parents to take care of them. Kashif Ahmad Pannu requested changes to the guidelines such that, when the outside temperature is -10 degrees Celsius, the amount of time children in Grade 1 and under spend outdoors is reduced, and children are kept indoors when the temperature is -12 degrees Celsius or colder. He spoke of changes in outdoor activities currently permitted In schools and the effects of cold weather on young children. Remarking that separate outdoor play guidelines in extreme weather for junior and senior kindergarten will not impact school operations, he highlighted instances of different rules for kindergarten children.

In response to trustees' questions of clarification, Kashif Ahmad Pannu suggested that experts can study the effects of extreme weather on young children to develop revised guidelines, and he suggested that the information on Peel Health website may be for adults. He stated that parents could choose that their children remain outdoors for longer or shorter durations. Chair McDougald Indicated that a response to the delegation wiH be brought to the next Regular Meeting of the Board.

10. Delegation of Danlelle Dowdy re Counting on You Funding

The Item was reordered to facilitate the delegation's attendance. Danielle Dowdy provided notes to the administration prior to her delegation. She stated that she is delegating the Board to speak about her concerns With regard to the Counting on You program funding. She reported that her nephew signed up for the Counting on You program for Grade 9 Mathematics in the previous semester but, due to lack of enrolment, the program was cancelled. Danlelle Dowdy indicated that she was told that the at least 12 students must be enrolled to run the program. She stated that this semester, the student has signed up for Grade 9 Science and once again there is insufficient enrolment.

7


10. Delegation of Danlelle Dowdy ,. Counting on You Funding (Continued)

Expressing concern that students are not receiving the support they need, Danielle Dowdy asked about limitations to the Counting on You funding. She commented that there needs to be some way to provide support and resources for students who are enrotled. She reported on her discussion with Superintendent of Education, Anthony Edwards, who advised that there are ways in which support can be provided. She asked whether school administration is aware of all options available to run the program. In response to a trustee's question, she indicated that she was advised that students can be supported by subject rather than grade, and she reported that the school was able to assist with Science for this semester. Chair McDougald indicated that a response to the delegation will be brought to the next Regular Meeting of the Board.

11. Recommendations of the Special Education Advisory Committee, February 20,2018

At a meeting of the Special Education Advisory Committee, held February 20, 2018, there were no recommendations to the Board.

Resolution No. 18-71 moved by Sue Lawton seconded by David Green

Resolved, that the report regarding the Special Education Advisory Committee's receipt of the following information, be received:

1. Budget Consultation

That, due to significant population changes in Peel since 2006, SEAC, with support from the Special Education department, send a letter to the Ministry of Education, with copies to MPPs, expressing dissatisfaction regarding the use of outdated census data In special education funding calculations, as this negatively Impacts the provision of equitable programs and services for special education students.

2. Transportation Update

That, the Special Education Advisory Committee support the Board's transportation campaign regarding the ongoing school bus delays by writing letters to the Ministry of Education and to the Special Education Advisory Commmeea of the 75 school boards

3. Reports/Information Received

Superintendent's Report; Updated Special Education Advisory Committee Member List; Special Education Advisory Committee Priorities; Letter from Director of Education and President, SEAC of Conseil Scolaire Catholique Franco-Nord.

.. ... ......... carried

8


12. Recommendations of the Instructional ProgramsiCurrlculum Committee, February 21, 2018

At a meeting of the Instructional Programs/Curriculum Committee, held February 21, 2018, there were no recommendations to the Board.

Resolution No. 18-72 moved by Carrie Andrews seconded by Robert Crocker

Resolved, that the report regarding the Instructional Programs/Curriculum Committee's receipt of the following Information, be received:

1. Reports /lnfonnatlon Received

Celebrating Faith and Culture Charts for February and March 2018; Terms of Reference; Peel DSBs Role in Supporting Students/Families Living in Poverty: Part 2 - Poverty Indicators; Peel Alternative School Amalgamation; We Rise Together Thirteen Schools Pilot.

.............. carried

13. Recommendations of the Physical Planning and Building Committee, March 8, 2018

Resolution No. 18-73 moved by David Green seconded by Stan Cameron

Resolved, that the following recommendation arising from the Physical Planning and Building Committee meeting, held March 6, 2018, be approved:

1. Enrolment Cap at Churchville Public School - Redirection to Copeland and Fletcher's Creek Santor Public Schools

i) That, a classroom cap of 44 classes at Churchville Public School, be approved;

ii) That, Churchville Public School students exceeding the cap be re-directed to Copeland Public School for Kindergarten-Grade 5 and to Fletcher's Creek Senior Public School for Grades 6..S. (Appendix I, as attached to the Minutes)

2. Reports llnfonnatfon Received

Terms of Reference- Physical Planning and Building Committee; Upcoming Changes to the Construction Lien Act; Application Status Update; Tender Activity Report for January 2 ... 2018 to February 22, 2018; Vandalism Report for December 2017 .

.............. carried


14. Trustee Distribution


9

moved by Suzanne Nurse seconded by Rick Williams

Resolved, that the Trustee Distribution for the December 2018 to November 15, 2022 term of office for members of the Peel Oistrid School Board, be as follows: (APPENDIX I)

1. That, in accordance with Section 4( 1) of Regulation 412100, the Peel District School Board, being a high density Board, does not designate any municipality within its jurisdiction as a low population municipality.

2. That, the Peel District School Board's allocation of 12 trustees be distributed as follows:

Caledon 1 Brampton 5 MiBBisaauga 6

3. That the ward assignments for the six City of Mississauga trustees be:

Wards Wards Warda Ward Warda Wards

1 and 7 2and8 3and4 5 6 and 11 9and 10

4. That the ward assignments for the five City of Brampton trustees be:

Wards Warda Wards Wards Wards

1 and 5 2and6 3and4 7and8 9and 10

15. Second Quarterly Financial Reports •• at February 28,2018

... .... ....... carried

Trustees perused the above-noted report. Chair McDougald drew attention to the Summary of other School Board Grants and noted that school boards receive these funds during the course of the year, which are separate from the Grants for Student Needs. Controller of Finance Support Services, Tania Alatishe.Charlel indicated that the statement shows total amounts received, to date expenditure, and balance yet to be spent She explained that the funds have different spending deadlines, and a roll-over to the next year can be applied to certain unused amounts, but the funds cannot be rolled Into normal operamg expenses. She added that they can be used only for the designated purpose and, on the end date, a report is required to be submitted on Ita use.

10


15. Second Quarterly Financial Reports as at February 28, 2018 (Continued)

Resolution No. 18-75 moved by Harkirat Singh seconded by Carrie Andrews

Resolved, that the Second Quarterly Financial Reports as at February 28, 2018, be received.

. ............. carried

16. Notice of Motion re Renewing Peel DSB's Commitment to the Peel Children's Charter of Rights

Resolution No. 18-76 moved by Nokha Dakroub seconded by Kathy McDonald

Resolved, that the Peel District School Board renew its commitment to the Peel Children's Charter of Rights, first endorsed by the Board in 2007.

Trustee Dakroub read the motion, and remarked that the Board is committed to continuing its important work with children. She acknowledged Catherine Soplet, who was present in the audience, for her work and advocacy with regard to children in the Region of Peel. Chair McDougald confirmed that a number of agencies and levels of government also support the Children's Charter of Rights. A trustee thanked Catherine Soplet for her work with marginalized students and children living In poverty.


17. Ontario Public School Boards' Anoclation- OPSBA Connects

Resolution No. 18-77 moved by Robert Crocker seconded by David Green

Resolved, that the following reports be received:

• OPSBA Connects - February 27, 2018 • OPSBA Connects- March 19, 2018

.............. carried

.............. carried

11


18. R•ponse to Written Question re Breakfast Programs

Trustee McDonald thanked Associate Director of School Support Services, Wendy Dowling, for the response

Resolytion No. 18-78 moved by Kathy McDonald seconded by Rick Williams

Resolved, that the response to a written question by Trustee McDonald regarding Breakfast Programs, be received.

. ............. carried

11. ResponH to Written Question by Trustee Green re Student Statistics

Resolution No. 18-79 moved by David Green seconded by Brad MacDonald

Resolved, that the response to a written question by Trustee Green regarding student statistics, be received.

. ............. carried

20. ReportiJ from Trustee Representatives on Councllsi.Auoclatlons

Trustee Grnn asked trustees to forward to him any questions or issues that they would like brought forward at next week's OPSBA meeting.

21. Comments or Questions from Board Membenl

Trustee Sjnah referred to the delegation of Kashif Ahmad Pannu regarding outdoor play guidelines during winter months for junior and senior kindergarten students (Item 9 of these Minutes), and commented that Input from Peel Health should be sought in responding to the delegation.

Trustee Green thanked Associate Director of Instructional Support s.vices, Poleen GAM&~, and the administration of Turner Fenton Secondary School for the excellent and impactful partnership meeting on March 26,2018 on the We Rise Together Action Plan. He stated that this is evidence of the good work being done by the Board.

Trustee Cameron spoke about the redirection of Kinderg.ten to Grade 6 students from Credltview Public School to Belfountain Public School. which has been positively received. Reporting that Belfountain Public School received a $12,000 Eco Grant, which was used to purchase beehives, he outlined the work done at the school with the beehives.

Vice-Chajr Nurse thanked the administration for their work on the Empowering Modem Learners Parent Conference, held on March 25, 2018, which was a great success.

12


22. Public Question Period

There were no questions.

23. Adoption of the In Committee Report

Resolution No. 18-80 moved by Carrie Andrews seconded by Sue Lawton

Resolved, that the report of the In Committee session regarding: Minutes of the Physical Planning and Building Committee (In Committee) Meeting, March 6, 2018; Minutes of the Regular Meeting of the Board (In Committee- Part A), February 27, 2018; Recommendations of the Physical Planning and Building Committee (In Committee), March 6, 2018; Board By-Law Suspension; Director's Report re School Resource Officer Program; Minutes of the Regular Meeting of the Board (In Committee - Part B), February 27, 2018; Resignations; Retirements; Public Sector Salary Disclosure Act: Record of Employees' 2017 Salaries and Benefits, and Question Period, be received, and that the recommendations contained therein, be approved.

24. Adjournment

Resolution No. 18-81 moved by Brad MacDonald seconded by David Green

Resolved, that the meeting adjourn (20:25 hours).

.. ............ carried

.. ............ carried

. . ... .. .. .. .. .. . .. . . . . . . ... .. .. .. .. .. . . .. .. . .. .... .. .. Chair .. . . . .. .. .. .. . . .. . . .. . . .. . . . .. . . .. .. . . . . .. . .. .. .. Secretary

13


RESOLUTIONS APPROVED IN IN COMMITTEE SESSION- MARCH 27,2018

Members present:

Janet McDougald, Chair Suzanne Nurse, Vice-Chair Carrie Andrews Stan Cameron Robert Crocker Nokha Dakroub

Student Trustees:

Carolyn Mahr, Student Trustee South

Part A


David Green Sue Lawton Brad MacDonald Kathy McDonald Harklrat Singh Rick Williams

That, the agenda, as amended, be approved.

2. Minutes of the Physical Planning and Building Committee (In Committee) Meeting, March 6, 2018 Minutes of the Regular Meeting of the Board (In Committee - Part A), February 27, 2018

1. That the Minutes of the Physical Planning and Building Committee (In Committee) Meeting held March 6, 2018, be received;

2. That, the Minutes of the Regular Meeting of the Board (In Committee - Part A), held February 27, 2018, be approved.

3. Recommendations of the Physical Planning and Building Committee (In Committee), March 6, 2018

That, the Information about the Physical Planning and Building Committee's (In Committee) receipt of the following items, be received:

1. Reports /Information Received

Tender Adivity Report for January 24, 2018 to February 22, 2018.

14


4. Bollrd By-Law Suspension

That, for the purposes of the discipline hearing originally scheduled on March 26, 2018, now to be held on a future date yet to be detennined, the portion of Board By-law E-9, "The quorum of the Discipline Committee is any five Board Members• be suspended, and that the Discipline Committee for this hearing be authorized to comprise no more than three Board members, exclusive of a Committee Chair, who will exercise and perfonn powers and duties on behalf of the Board for suspension and expulsion hearings, in accordance with the Education Ad. (Appendix I as attached to the Minutes)

5. Director's Report

1. School Resource omcer Program

That, the Director's oral report re School Resource Officer Program, be received.

Part B (Not including Student Trustees)


That, the agenda, be approved.

2. Minutes of the Regular Meeting of the Board (In Committee- Part B), February 27. 2018

That, the Minutes of the Regular Meeting of the Board (In Committee - Part B), held February 27, 2018, be approved.

3. Rnlgnattona

That, the report of resignations of staff, be received.

4. Retirements

That, the report of retirements of staff, be received.

5. Public Sector Salary Disclosure Act

That, the report re Public Sector Salary Disclosure Act: Record of Employees' 2017 Salaries and Benefits, be received.

Peel Dl•trlct School Board Regular Meeting of the Board

15

53

Trustee Distribution: 2018-2022

Recommendation:

APPENDIX I (1 page)

March 27, 2018

It is recommended that the Trustee Distribution for the December 2018 to November 15, 2022 term of office for members of the Peel District Schoof Board:

1. That, in accordance with Section 4(1) of Regulation 412100, the Peel District School Board, being a high density Board, does not designate any municipality within Its jurisdiction as a low population municipality.

2. That, the Peel District School Board's allocation of 12 trustees be distributed as follows:

Caledon 1 Brampton 5 Mississauga 6

3. That the ward assignments for the six City of Mlssissauga trustees be:

Wards 1 & 7 Wards 2&8 Wards 3 &4 Ward 5 Wards 6 & 11 Wards 9 & 10

4. That the ward assignments for the five City of Brampton trustees be:

Wards 1 &5 Wards 2 &6 Wards 3&4 Wards 7&8 Wards 9 & 10

Background:

As required, Director Joshua will submit the Peel District School Boards determination and distribution of trustees to the Minister of Education by the March 31 11 deadline. The Municipal Clerks and the Oufferln-Peel Catholic District School Board will be notified of the Board's decisions on trustee determination and distribution.

Submitted by:

Jsnt1t McDougald Chair

17

PEEL DISTRICT SCHOOL BOARD 6.1 Regular Meeting of the Board April 10, 2018

RETIREMENTS

Recommendation:

It is recommended that the attached report of retirements of staff be received.

Prepared by: Donna White, Employee Relations Officer

Submitted by: Dawn Beckett-Marton, Director of Human Resources Support Services

PEEL DISTRICT SCHOOL BOARD Regular Meeting of the Board

RETIREMENTS

BAIRD, James Classroom Teacher Effective: April27, 2018

BAKER, Julie Classroom Teacher Effective: June 30, 2018

CHALMERS, Alan Classroom Teacher Effective: June 30,2018

GUINDON, Gloria Classroom Teacher Effective: June 30, 2018

KURZINGER, David Head, Curriculum Effective: June 30,2018

MANCHUR, Barbara Classroom Teacher Effective: June 30, 2018

PYBUS,Jim Classroom Teacher Effective: June 30, 2018

SMITH, Ron Head Custodian Effective: May 31,2018

TAN, Chai Classroom Teacher Effective: June 30,2018

19

April 10, 2018

PaRe I of2


Regular Meeting of the Board

RETIREMENTS

TILT, Karen Classroom Teacher Effective: June 30, 2018

WHITE, Jeanette Classroom Teacher Effective: June 30,2018

WILCZYNSKA. Maria School Attendant Effective: August 31,2018

20

April 10, 2018

PaJ~e 2 of2

Regular Meeting of the Board Apri110, 2018

21

April 25, 2018

Help Ul celebrate by Jharlng your favourite •PHIProud moment u1lng @PHI1chool1 on Facebook, Twitter and lnatagram.

UOQ~ Sublcrlbe to 018' Yldeol on II .wwl' YoulUbe.c:om/peelschooll

6.2

Regular Meeting of the Board April10,2018

~DDSB Ignite Learning

March 6, 2018

23

To: All English Public School Boards ln Ontario

Dear Chairs,

Ouham Oestn<:t School Bo:trd 400 Taunton Road [a~l Whitby, Ontario LlR 2K6 Ph 905·6o&·SSOO 1·800·265 3968 TTY· <JO!..·Gb& 6943 Fax qQ:;.(i66 6474

www.ddsb.ca

lam writing to you in respect of the upcoming trustee election. As you know. school boards are legislatively required each election year to undertake a process whereby the number of trustees for the school board is detennined. Part of that process requires boards to use population data collected by the Municipal Property Assessment Corporation in the fonn of a Population of Electoral Group Report ("PEG Report").

It has come to the Durham District School Board's (DOSS's) attention that the population data contained in the PEG Repon does not appear to be consistent with the definition of electoral group in the Regulation. The electoral group. for the purpose of detennining the number of trustees, includes all persons resident in the jurisdiction ofthe school board and who are entitled to vote, or are supporters of the school board, or are their dependents. For example, we understand that since before 2014. MPAC has collected population data for new growth housing that includes only the registered landowner and for new rental properties. that includes only the registered landowner and not their tenants. As a result, population data for spouses, dependents and tenants in new growth housing may not be captured. Durham is a region with a significant amount of growth in new housing.

It appears that these issues have caused an impact on the accuracy of the population data reported by MPAC in the PEG Report for the Durham District School Board. We are writing a letter to the Minister of Education to request a resolution to this issue.

For the DDSB, the correct MPAC data calculation would indicate that the DDSB •s population would place our Board in a population category to add one more trustee position. Currently we are in the process of detennining redistribution of trustees due to current MPAC data, which could lead to reductions in trustee allocation in three townships and increase trustee allocation in another municipality.

Sincerely.

Michael Barrett, Chair Durham District School Board

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25

8.1 Regular Meeting of the Board Aprll10, 2018

Response to the Delegation regarding Counting on You Funding

Recommendation:

It Ia recommended that this response be received.

Background:

At the Regular Meeting of the Board held on Tuesday, March 27, 2018, Danlelle Dowdy delegated the Board regarding funding for the Counting on You Program.

The attached letter will be sent In response to the delegation.

Submitted by:

Janet McDougald Chair

April10, 2018

Danielle Dowdy c/o email address provided

Dear Danielle Dowdy:

Re: Counting on You Program Funding

Peel District • School Board '-"'

5650 Hurontario Street Mississauga, ON, canada l5R 1C6 1905.890.1010 1.800.668.1146 f 905.890.6747 ww.v.peelschools.org

Thank you for your delegation at the Regular Meeting of the Board on Tuesday, March 27, 2018 regarding the funding for the Counting on You Program.

In consultation with Anthony Edwards, Superintendent of Education - Alternative Programs, I have confirmed that funding for the Board's Counting On You program is formula driven. The enrolment and attendance are two data points that the Board is required to provide to the Ministry so that our obligations under the grant are met.

In the case of your nephew, it is unfortunate that David Suzuki S. S. was not able to run a program with a strict focus on grade 9 Math In one semester and grade 9 Science In the other. It is the understanding of the Board that the staff at David Suzuki Secondary School has made an effort to accommodate your nephew by including him in another class while utilizing the skills of a proficient senior student in conjunction with the teacher.

I trust that your nephew will take advantage of the additional support now available to him and that this will lead to a successful outcome at the end of the semester.

Once again, thank you for your delegation.

Sincerely,

Janet McDougald Chair of the Board

c. Kerry Everitt, Principal, David Suzuki Secondary School

Trustees Janet McDougald, Chair Suzanne Nurse, Vice-Chair Carrie Andrews

David Green Sue Lawton Brad MacDonald Kathy McDonald Harkirat Singh Rick Williams

Director o f Education and Secretary Peter Joshua

Associate Director, School Support Services Wendy Dowling

Stan Cameron Robert Crocker Nokha Dakroub tSO 9011 CEO'ftfllD . CIISTOOOOI. SUMCfS NfO MIIIHTEI'WOCE SUIIICES

Associate Director, Instruct ional and Equity Support Services Poieen Grewal

Associate Director, Operational Support Services Jaspal Gill

cs FSC _ .... -------

26

27

THE PEEL DISTRICT SCHOOL BOARD 9.3 Regular Meeting of the Board April 10, 2018

RECOMMENDATIONS OF THE PHYSICAL PLANNING AND BUILDING COMMITTEE

At a meeting of the Physical Planning and Building Committee, held April 3, 2018, the following recommendations resulted:

1. Report on Tenders: T. L. Kennedy Secondary School Renovation

That, the tender in the amount of $2,762,850 including HST, for the construction of T. L. Kennedy Secondary School Renovation, be awarded to Quad Pro Construction Inc. (APPENDIX I)

2. Alloa Public School- Enrolment Cap

i) That, a class cap of 34 classes at Alloa Public School, be approved; II) That, students exceeding the cap be re-directed to:

a) Belfountaln Public School (for Kindergarten - Grade 6) and Caledon Central Public School (for Grades 7 - 8), If the student resides north of Mayfield Road

b) Aylesbury Public school (for Kindergarten- Grade 8, if the student resides south of Mayfield Road)

(APPENDIX II)

3. Chris Hadfield Public School- Enrolment Cap

i) That, a class cap of 28 classes at Chris Hadfield Public School, be approved; II) That, students exceeding the classroom cap be re-directed to Elm Drive Public

School for Kindergarten - Grade 5 (APPENDIX Ill)

FOR INFORMATION ONLY

4. Reporta I Information Received

The Committee received the following reports I information: Ruth Thompson Middle School -Contingency Accommodation Plan; Esker Lake Public School - Contingency Accommodation Plan; Application Status Update; Tender Activity Report for February 23, 2018 to March 20, 2018; Vandalism Report for January 2018.

Prepared by:

Lorelei Fernandes Board Reporter

Submitted by:

Randy Wright Controller, Planning and Accommodation Support Services

29


Physical Planning & Building Committee

APPENDIX 1 (1 Page)

April3, 2018

Report on Tenders: T.L. Kennedy Secondary Renovation

Recommendation

It is recommended the tender, in the amount of $2,762,850 including HST, for the construction of T.L. Kennedy Secondary School Renovation, be awarded to Quad Pro Construction Inc.

Background

Principal Lee--Anne Greene·Smlth

Superintendent of Education Darren Van Hooydonk

Trustee/Ward s. Lawton/4; J. McDougald/7

On Monday, March 5, 2018 tenders for the construction of T.L. Kennedy Secondary School Renovation were received from the following prequalified General Contractors:

1. Quad Pro Construction Inc. 2. Brown Daniels Associates Inc. 3. Century Group Inc. 4. Struct·Con Construction Inc. 5 Spectre Construction & Management Inc. 6. Percon Construction Inc. 7. Trinox Corporation

Quad Pro Construction Inc., has successfully completed FOK Additions at Forest Glen and Hawthorn Public Schools.

The project is comprised of renovations of classroom space on the first and second floors of T.L. Kennedy Secondary School. The improvements will address the space requirements of the International Business and Technology (IBT) and the Graphic & Design Management (GDM) programs that are being transferred from Gordon Graydon.

Stafford Haensli Architects having examined the bids and supplementary tender information, recommend that Quad Pro Construction Inc., be awarded the contract to construct T.L. Kennedy Secondary School Renovation.

Prepared by: Eugene Radley, Manager of Design & Construction Joginder Dhanjsl, Senior Project Manager of Design & Construction

Submitted by: Randy Wright, Controller of Planning & Accommodation Support Services

31 APPENDIX 11 (2 pages)

PEEL DISTRICT SCHOOL BOARD Physical Planning & Building Committee April 3, 2018

Alloa Public School - Enrolment Cap

Recom man dation

It is recommended the Board approve:

i. a class cap of 34 classes at Alloa Public School; ii. the re-direction of Alloa P.S. students exceeding the cap to:

a. Belfountain P.S. (for Kindergarten- Grade 6) and Caledon Central P.S. (for Grades 7 - 8), if the student resides north of Mayfield Road

b. Aylesbury P .5. (for Kindergarten - Grade 8, if the student resides south of Mayfield Road)

Background

Recent enrolment projections for Alloa P.S. indicate a requirement for 34 classrooms for September 2018, including the use of all permanent and portable classrooms at the school. The cap is being recommended as a precautionary measure in the event that more students than projected at Alloa P .S. enroll over the summer, or that class size caps result in more than 34 classes.

Staff are recommending an enrolment cap for Alloa P.S. and the re-direction of students exceeding capacity to Belfountatn P.S. for Kindergarten to Grade 6 and Caledon Central P.S. for Grades 7 and 8 if they reside north of Mayfield Road. Students residing south of Mayfield Road, would be re-directed to Aylesbury P .S. for Kindergarten to Grade 8. The Mayfield Road division wiH reduce distance and travel times for redirected students.

The following tables summarize the current and recommended details of the enrolment cap at Alloa Public School.

No Change (Status-Quo) Sept. ProjKt8d Enrolment POftllda 2017

School Or.de C1paclty Enrol. 2011 2011 2020 2021 2022 2017 2022 MAX

AIIOIP.S. K-8 825 H1 801 743 780 883 9C3 5 15 8 Belfountaln P.S. K-8 189 170 UIO 184 163 155 153 1 0 2 Calldon Centrll P.S. 7-8 818 373 385 353 350 3e2 341 0 0 0 Aylesbury P.S. K-8 873 938 789 1,182 1,480 1,813 1,105 .. 43 12

32

WITH Proposed Change Sept. Projected Enro1ment Portables

School Grade Capacity 2017 Enrol. 2018 2011 2020 2021 2022 2017 2022 MAX

AlloaP.S. K- 8 625 661 801 743 790 863 943 5 15 8

Belfountaln P.S. K-6 199 170 163 167 166 1!8 1!6 1 0 2 Cali!Cion Central P .S. 7-8 616 373 367 355 352 364 351 0 0 0

Aylesbury P.S. K-8 873 938 776 1,169 1,487 1,700 1,912 4 o43 12

Note: Alloa and Aylesbury Public Schools will be relieved by Mount Pleasant #111 P. S.

Following approval of the recommendations contained in this report, a communication plan will be developed.

Prepared by: Phillip Sousa, Planning Officer Bianca MV Bielski, Manager of Planning & Enrolment

Submitted by: Randy Wright, Controller of Planning & Accommodation Supporl Setvices Michael Logue, Superintendent of Schools, Harold Brathwaite, Humbervlew and Mayfield Families

33

PEEL DISTRICT SCHOOL BOARD Physlcar Planning & Building Committee Meeting

APPENDIX IU C2 pages)

Apr113,2018

Chris Hadfield Public School • Enrolment Cap

Recommendation

It is recommended the Board approve:

i. a class cap of 28 classes at Chris Hadfield Public School; ii. the re-direction of Chris Hadfield P .S. students exceeding the classroom cap to

Elm Drive P.S. for Kindergarten -Grade 5.

Background

In the 2016/17 Annual Planning Document (APD), a temporary boundary directing students to Elm Drive P.S. was approved by the Board to provide enrolment relief. These students are currently holding at the former Ashgrove Public School.

In the meantime, Chris Hadfield P.S. has continued to receive enrolment from high rise/condominium buildings in the City Centre Community. Chris Hadfield P.S. is unable to accommodate any portables on site requiring a class cap at the school.

The Chris Hadfield P .S. class cap will include 8 kindergarten classes. Students currently attending Chris Hadfield P .S. in Kindergarten - Grade 5 will not be affected by the class cap. Any new Kindergarten - Grade 5 students exceeding the class cap who move into the existing Chris Hadfield P .S. boundary will be re-directed to Elm Drive P .s .. holding at the former Ashgrove P .S. site. Erm Drive P .S. Is currently not at capacity and has the ability to accommodate additional students. Students in Grade 5 who are re-directed to Elm Drive P.S. will have the option to remain at Elm Drive P.S. for Grade 6 to reduce transitions.

The 2018/19 Annual Planning Document will review Chris Hadfield P.S. and other surrounding attendance areas and may recommend further boundary changes that balance long term enrolments and accommodate students from the City Centre Community.

34

The following table summarizes the current and recommended details of the enrolment cap at Chris Hadfield Public School.

No Chanae (Status-Quo) S.pt. ProJected Enrolment Portables

School Grade Capacity 2017

2018 Enrol. 2019 2020 2021 2022 2017 2022

Chris Hadfield P.S. K-5 672 598 626 649 648 666 671 0 1

Elm Ortve P.S. 412 K-8 llncl~ 158 226 357 42i 551 745 0 14 (fonnerty Aah;rove P.S,) RCM'•

Please note: 1. The capacity ot Elm Olive P.S. Ia the capeclty at the fOtmer Ashgtove P. s .. ll. The 2018 eiiiOiment number Ia the PIO)e<:ted stafflng number for September 2018. HI) Projected enrolments Indicate e second new school wft/ be tequlred to accommodata students from lhlt City Centre Community.

With Change Sept. Projected Enrolment Portebl•

School Grade Capacity 2017

2018 Enrol. 2011 2020 2021 2022 2017 2022

Chris Hadfield P.S. K-5 672 !598 626 642 646 650 654 0 0

Elm Drive P.S. 412 K-8 (lndudel 158 226 364 431 587 762 0 15 (forrnlfty Alhgrove P .S,)

RCM'•>

Please note: I. The capacity of Elm Orlve P.S. ts lhe cspadly at lhlt former Asllgrove P.S .• II. The 2018 enrolment numlutr is the p~cted stafflng number for Septamber 2018. iii} Projected tnrolments Indicate a second new sr;hool wm be tequlred to accommodate students from the City Centre Community.

Transportation will be provided for students re-directed to Elm Drive P .S. as a result of the enrolment cap at Chris Hadfield P.S. in accordance with Board Transportation Pollcy#39.

Following approval of the recommendations contained in this report, a communication plan will be developed by the Board's Communications Department.

Prepared by: Dana Guterres, Planning Officer Julian Wigle, Planning Officer Blanca MV Bielski, Manager of Planning & Accommodation Support SeNices

Submitted by: Randy Wright, Controller of Planning & Accommodation Support Services Darren Vanhooydonk, Superintendent of Education, Cawthra Park, Port Credit and T.L .. Kennedy Families

MAX

D

12

MAX

0

12

35

PEEL DISTRICT SCHOOL BOARD 9.4 Regular Meeting of the Board Aprll10, 2018

Notice of Motion: Trustee Crocker regarding Dedicated and Back-up Bus Drivers for Vocational and Special Education Students

At the Regular Meeting of the Board, held March 27, 2018, Trustee Crocker submitted the following Notice of Motion:

"Be it resolved that the Peel District School Board, in conjunction with Student Transportation of Peel Region, enforce a policy requiring all buses transporting vocational and special education students to have dedicated drivers and back-up drivers."

37

PEEL DISTRICT SCHOOL BOARD 9.5 Regular Meeting of the Board April 10,2018

Terms of Reference - Committee of the Whole Board

Recommendation:

It is recommended that the Terms of Reference for the Committee of the Whole Board, be received.

Background:

As part of the Board's regular review of the Peel OSB By-laws, all committees of the Board are asked to review and propose changes, if required, to their Terms of Reference. Board approval is required for any proposed amendments to the Terms of Reference. The current Terms of Reference for the Committee of the Whole Board are attached.

Prepared by:

Board Reporters

Submitted by:

Janet McDougald Chair

39


TERMS OF REFERENCE

COMMITTEE OF THE WHOLE BOARD

1. Committee of the Whole Board meetings provide a less structured way for the Board to consider matters of general interest, for which detailed discussion in a committee format would be beneficial.

2. Committee of the Whole Board meetings will usually be held in Open Session, but may be held in In Committee Session, depending on the nature of the discussions.

3. The Chair of the Committee of the Whole Board • Open Session, shall be the Board Chair. The Chair of the Committee of the Whole Board- In Committee, shall be the Board Vice-Chair.

4. Committee of the Whole Board meetings may be called by the Chair, or by the Vice-Chair in the Chair's absence. Or the Board may, at any time upon majority vote, resolve itself into a Committee of the Whole Board.

5. For Committee of the Whole Board meetings, committee rules of order will apply, as detailed in By-law E-13. (Members may speak longer than five minutes on the same question at the Chair's discretion, no seconder is required, etc.)

6. Recommendations of the Committee of the Whole Board must go to the Board for approval.

Note: As per By-law F·2, the Director of Education or designate shall be present during the meeting.

Reviewed: February 2010 Reviewed: May 2013

41

Peel District School Board 10.1 Regular Meeting of the Board April 10, 2018

Results of the 2018-2019 Grade One French Immersion Application Process

Recommendation

It is recommended that this report be received.

Background

A 2012 review of the elementary French Immersion program in Peel schools was established to plan for the sustainability of French Immersion (FI) and Extended French (EF) programs in the board. The final report identified twenty (20) recommendations aligned with the Board's strategic plan, the Report Card for Student Success. All recommendations were received and the Board approved changes that would help alleviate the identified increasing demands so that we can continue to provide Peel students with a high quality French Immersion or Extended French program.

An important recommendation in the Fl Review was as follows:

"Place an enrolment cap on all Grade 1 elementary French Immersion Programs maintaining the level of access (i.e. number of Grade 1 classes) identified in the 2012-13 school year, effective September 2013. The enrolment cap is to be reviewed by December 2017."

An Elementary French Immersion Review Committee was formed in Spring 2016 to review the recommendations identified in the 2012 review. The report and recommendations were presented to the Board on November 28, 2017. It was recommended that the 25% cap be maintained.

This report provides an update regarding the results of the application process as of February 26, 2018.

Prepared by: Kent Armstrong, Manager of Staffing, Human Resources Support Services Adrian Graham, Superintendent of Curriculum & Instruction Support Services Poleen Grewal, Associate Director, Instructional Support Services

Submitted by: Adrian Graham, Superintendent of Curriculum & Instruction Support Services Poleen Grewal, Associate Director, Instructional Support Services

42

2

Introduction

As a result of the many challenges facing the board, the 2012 French Immersion Review examined the issues of staffing, instructional time and space accommodation, to plan for the sustalnability of quality French Immersion (FI) and Extended French (EF) programs in the board.

A key recommendation of the review was: "Place an enrolment cap on all Grade 1 elementary French Immersion Programs maintaining the level of access (i.e. number of Grade 1 classes) identified in the 2012-13 school year, effective September 2013." The decision to maintain the enrolment cap was recommended in November 2017.

An overview of statistics based on the application process

• For 2018-2019, there are 48 Peel District School Board schools with French Immersion in Grade 1, compared to 46 sites in 2017-2018. Two sites, Burnt Elm and Kingswood Drive were added for 2018-2019.

• 2980 student spaces are allocated for Grade 1 Fl in 149 classes compared to 2900 student spaces in 2017-18 with 145 classes.

• Seven (7) schools were able to accommodate application requests without the need to implement the results of the randomized selection process;

• Forty-one (41) schools created waltlists with the randomized selection process;

Randomized Selection Process Randomized Selection Process (resulting in no Waitlists) (resulting in Waitlists)

7 Schools 41 Schools Artesian Drive Agnes Taylor McClure Copeland Barondale Mineola Edenbrook Hill Brisdale Morton Way Edenrose Britannia NahaniWav Riverside Burnhamthorpe Nelson Mandala Springfield Burnt Elm Oscar Peterson Whiteoaks Carberry Osprey Woods

Castle Oaks Plum Tree Park CastlebridQe RidQeview Champlain Trail Ridgewood Churchville Ross Drive Corsair Rowntree Credit Valley Russell D. Barber Dorset Drive Settler's Green Fairlawn Sheridan Park Folkstone SouthFields Village Herb Campbell Terry Fox

~ lngleborough Vista Heights James Bolton Walnut Grove Kinaswood Drive WorthinQton Levi Creek ~

I

43

3

• of the 3,842 students who registered, 862 students (22.4% of registrants) were placed on a waitlist;

• 126 students (3.3% of registrants) were guaranteed a place because they have an older sibling in the elementary French Immersion Program in 2017-2018 (Grades 6 and 7);

• eighteen (18) students (<1% of registrants) were guaranteed a place because they began French Immersion in another publically funded Board.

Levelofaccess

The goal of the French Immersion Review was to "maintain the level of access identified in the 2012-2013 school year". The level of access identified at the time of the report was25%.

• Grade 1 Fl enrolment represents 25.92% of the overall Grade 1 enrolment for 2018-2019.

Impact of the application process

The application process enabled the necessary stability to continue to provide a quality French Immersion Program. Unsustainable growth of the program has been controlled through the process. Furthermore, the process continues to enable the Board to mitigate the accommodation pressures in growth areas.

Next steps in the application process

The application process continues to unfold. Parents who met the application deadline were informed of their child's status, either accepted or on a waitlist. They have now confirmed their child's status with the school whether accepted or on a waitlist. Waitlists are also comprised of applicants who did not meet the application deadline. In keeping with successful past practice, we will continue placing students from the waitlist as spaces become available.

The online application process put into place for the 2014-2015 school year continues to be successful.

Process for placing students from the waltlists

If pupil spaces become available (as a result of families moving out of the area, deciding that they don't want to participate in the Fl program, etc.), then the principal fills those spaces from the school's waitlist of students. This process occurs from the beginning of March until the first day of school in the new year. Students are placed from the waitlist in order and the principal must receive approval from the Manager of Staffing before placing a student to ensure that the Board is in compliance with Ministry Primary Class Size expectations.

44

4

Placements at the nearest Fl school begin on the first Friday of the school year in September. It is important to wait until this time to begin placing students at the nearest Fl school because September provides the most accurate picture of overall system vacancies in Grade 1 Fl.

The placements at the nearest Fl school are made using the following process. First, Fl schools with vacancies in Grade 1 are confirmed. Second, in order to facilitate access, Fl schools with vacancies are paired with the closest Fl school with a waitlist. Third, we contact families to offer a placement at the nearest Fl school. To be as fair as possible, we contact families in the order that they are listed on the school's waitlist. We ask that parents are prepared to make a decision as quickly as possible regarding whether they will accept the placement at the nearest Fl school or whether they will decline the offer. If the family accepts the placement, then we ask the principal of the nearest Fl school to contact the family immediately. Our goal is to have the student begin at the nearest Fl school by the first Monday of the school year.

PEEL DISTRICT SCHOOL BOARD 14.1 Regular Meeting of the Board April10, 2018

Response to Written Questions SubmiHed by Trustee Singh re In-school Medical Screening

Recommendation

It is recommended the response be received.

Background

Trustee Singh, at the Regular Meeting of the Board on March 27, 2018 submitted the following written questions:

1) "Are parents paying for vision screening (non doctors) in schools, when every child is covered under OHIP once a year from an Optometrist?

2) How does the model work for a dentists and optometrists? 3) Are other health teams asking parents to pay for services?"

Prepared by: Mark Haarmann, Superintendent, Leadership Development & School Support Services

Submitted by: Wendy Dowling, Associate Director, School Suppott Services

46

Questions:

1. Are parents paying for vision screening (non doctors) in schools, when every child is covered under OHIP once a year from an Optometrist?

2. How does the model work for dentists and optometrists?

3. Are other health teams asking parents to pay for services?

Response:

The Peel District School Board has not formally approved, or partnered with, any outside agency for vision screening. Peel Public Health has notified us that they may be implementing a vision monitoring program for kindergarten students beginning in the Fall of 2018. However, we do not have any firm details of this program at this time.

We recognize the Ontario Association of Optometrists' (OAO) belief that: "To reach their potential, all children require good vision and hearing that has been assessed by a regulated health professional at the optimal time." To this end we have permitted the distribution of information detailing the 'Eye See ... Eye Learn' program to help junior kindergarten students get the best start to learning. This program involves local participating optometrists providing comprehensive eye examinations to junior kindergarten students in an optometrist's office. These eye exams are covered under provincial health insurance (CHIP). If the child requires a pair of glasses, they receive a complimentary pair courtesy of the OAO's corporate partners and participating optometrists. There is no out-of-pocket cost for parents. Information about this program is communicated to parents in kindergarten.

We are aware that there are private companies that have contacted individual schools and scheduled vision screenings, along with hearing screenings, often for a nominal fee. This Is a historical practice in some communities. These sessions are not mandatory. We continue to monitor this practice.

Dental screening in our schools is organized by Peel Health and occurs for all students in JK, SK and grade 2. Additional dental screening is provided in some schools based on Peel Health's 'Screening Intensity Rating' in communities that have demonstrated a need in past years. During the 2015-16 school year 40,726 PDSB children were screened. In 2016-17 Peel Health introduced dental screening in secondary schools in 'priority communities.' In 2017-18, the service to secondary schools expanded so that students needing care are identified and can access care through the Healthy Smiles Ontario program before they turn 17. Peel Health does not charge for this dental screening. Peel Health also provides free access to required dental services for many of our students.

Local health care professionals, along with service clubs, may attend schools to provide free information or screenings, but these would be in consultation with the school principal and would be voluntary.

47

BOARD & COMMI1TEE MEEnNG LIST

DATE TIME MEETING

April10,2018 7:30p.m. Regular Meeting of the Board

April 17,2018 7:00p.m. Special Education Advisory Committee --

April24,2018 7:30p.m. Regular Meeting of the Board

May7,2018 6:15p.m. Physical Planning & Building Committee

MayS, 2018 7:30p.m. Regular Meeting of the Board

May 15,2018 7:00p.m. Special Education Advisory Committee

I Distri t • pee schooi Board '-"

2017-2018

(Printing Date)

AprilS

April12

April19

May3

May3

May 10 --- - --May 16,2018 6:00p.m.

May22, 2018 7:30p.m.

June 4, 2018 6:15p.m.

June 5, 2018 7:30p.m.

June 12,2018 7:00p.m.

June 13, 2018 6:00p.m.

June 14, 2018 3:00p.m.

June 19, 2018 7:30p.m.

SPECIAL DATES:

Instructional Programs/Curriculum Committee

Regular Meeting of the Board

Physical Planning & Building Committee

Regular Meeting of the Board (Budget)

Special Education Advisory Committee

Instructional Programs/Curriculum Committee

Audit Committee (NOTE ,.scheduled from U.ty 24. 201BJ

May10

May17 - - - -May31

May31

June7 -----

June 7

June7 ----------- ---------Regular Meeting of the Board June 14

Education Week 2018- April23 to April27, 2018

AGENDA SESSION... · Chair McDougald indicated that, with the proposed recommendation, it is...

Documents

Transcript of AGENDA SESSION... · Chair McDougald indicated that, with the proposed recommendation, it is...