AGENDA - scrd.ca

SUNSHINE COAST REGIONAL DISTRICT

REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE COAST

REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, B.C.

THURSDAY, September 20, 2012

AGENDA

CALL TO ORDER 7:30 p.m.

AGENDA

1. Adoption of agenda

MINUTES

2. Regular Board meeting minutes of September 13, 2012 Annex APages 1-11

BUSINESS ARISING FROM MINUTES AND UNFINISHED BUSINESS

PETITIONS AND DELEGATIONS

COMMUNICATIONS

REPORTS

3. Directors’ Reports Verbal

4. Community Services Committee recommendation Nos. 1-12, 14-16 and 22-28 of September 13, 2012 (Nos. 13 and 17-21 adopted previously)

Annex Bpp 12-17

5. Planning and Development Committee recommendations to come forward as required.

Late item

6. Chief Building Inspector - Notice on Title

Annex Cpp 18-21

7. Manager of Legislative Services - 2012 Resolutions to UBCM Annex Dpp 22-25

MOTIONS

BYLAWS

NEW BUSINESS

SCRD BOARD AGENDA September 20, 2012 PAGE 2

IN CAMERA THAT the public be excluded from attendance at the meeting in accordance with Section 90(1)(a), (g) and (k) of the Community Charter –“personal information about an identifiable individual who …”, “litigation or potential litigation affecting the municipality” and “negotiations and related discussion respecting the proposed provision of a municipal service...”.

ADJOURNMENT

SUNSHINE COAST REGIONAL DISTRICT

September 13, 2012

DRAFT MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C

PRESENT: Chair G. Nohr

Directors D. Ryan (Alt.) L. Turnbull G. Tretick L. Lewis F. Mauro A. Lutes K. Julius ALSO PRESENT: Chief Administrative Officer J. France Manager, Legislative Services A. Legault GM, Planning and Development S. Olmstead GM, Community Services P. Fenwick Recording Secretary S. Williams Media 1 Public 3

CALL TO ORDER 7:30 p.m.

AGENDA It was moved and seconded

324/12 THAT the agenda for the meeting be adopted as presented.

CARRIED

MINUTES

Minutes It was moved and seconded

325/12 THAT the Regular Board meeting minutes of July 26, 2012 be adopted as presented.

CARRIED

"A"

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Regular Board meeting Minutes of September 13, 2012 Page 2

COMMUNICATIONS

Electoral Boundaries It was moved and seconded

326/12 THAT the correspondence from the Secretary of the Federal Electoral Boundaries Commission for BC regarding the redistribution of Federal Electoral Boundaries in BC be received;

AND THAT the correspondence from Councillor Lee Ann Johnson, Town of Gibsons, be received and used as background information for a letter to be sent to the Secretary of the Federal Electoral Boundaries Commission for BC stating the SCRD does not wish to be separated from Powell River.

CARRIED

REPORTS

Administrator’s Reports

Administrator’s It was moved and seconded

327/12 THAT the Chief Administrative Officer’s report be received.

CARRIED

Director’s Reports

Directors provided a verbal report of their activities.

Infrastructure It was moved and seconded

328/12 THAT Infrastructure Services Committee recommendation Nos. 1-23 of June 25, 2012 be received, adopted and acted upon as amended as follows:

Recommendation No. 1 Water Storage Infrastructure Potential

THAT the agenda item regarding DL2461 water storage infrastructure potential be referred to the Joint Watershed Management Advisory Committee for comment;

AND THAT the 2006 Water Summit documents be provided to the October 4th Infrastructure Services Committee meeting for review.

Recommendation No. 2 “We Envision” – Next Steps

THAT the Education and Outreach Coordinator’s report entitled “We Envision – Next Steps” be received;

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328/12 cont. AND THAT the concept of delegating responsibility for overseeing implementation and monitoring of the Regional Sustainability Plan (“We Envision”) to a multi-stakeholder forum in which the SCRD is a participant as outlined in the report be supported in principle;

AND THAT the concept of the SCRD retaining responsibility for leading future updates to the Regional Sustainability Plan in consultation with the Regional Round Table as outlined in the report be supported in principle;

AND THAT this report be referred to the municipalities for their comment, possibly with a staff delegation to present to the Councils;

AND THAT revisions to the organizational role diagrams be brought back to a future Committee meeting for review;

AND FURTHER THAT staff report back on the results of the municipal consultations before the Terms of Reference for the Regional Round Table on Sustainability are finalized.

Recommendation No. 3 Camp Fircom – User Fees

THAT the Manager of Transportation and Facilities’ report entitled “Camp Fircom – User Fees and Letter to Ministry of Finance re: Non-Taxpayer Dock Usage” be received;

AND THAT the letter to the Ministry of Finance be approved as presented.

Recommendation No. 4 BC Transit Operating Agreement

THAT the Manager of Transportation and Facilities’ report entitled “BC Transit 2012/13 Annual Operating Agreement Amendment” be received;

AND THAT the Chair and Corporate Officer be authorized to sign the Amendment to the 2012/13 Annual Operating Agreement;

AND FURTHER THAT the 2012 financial plan be amended by $32,200 as presented in the report, with $15,000 funded from BC Transit, $14,000 from fares and $3,200 from operating reserves.

Recommendation No. 5 BC Transit Independent Review Panel

THAT the Manager of Transportation and Facilities’ report entitled “BC Transit Independent Review Panel” be received.

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328/12 cont. Recommendation No. 6 Community Bus Workshop - Topics

THAT the Manager of Transportation and Facilities’ report entitled “Community Bus Workshop - Topics” be received;

AND THAT the proposed agenda be approved as presented to form the basis for the Community Bus Workshop meeting on September 19, 2012.

Recommendation No. 7 Source Assessment Response Plan Update

THAT the Engineering Technician’s report entitled “Chapman Creek Source Assessment Response Plan (SARP) Update” be received;

AND THAT the final SARP be submitted to the Drinking Water Officer for final acceptance and posted to the SCRD website.

Recommendation No. 8 Metering Technology

THAT the Engineering Technician’s report entitled “Metering Technology” be received;

AND THAT the SCRD implement Radio Frequency Technology into the rollout of the universal metering program;

AND FURTHER THAT more information that addresses the health concerns related to radio frequency be provided to the SCRD Board and public and incorporated into the Communication Plan.

Recommendation No. 9 Projected Recycling Deficit

THAT the Manager of Sustainable Services’ report entitled “Mitigation Options for Projected Recycling Deficit” be received;

AND THAT $26,016 in revenue from Prior Year Surplus from Regional Solid Waste function [350] be approved to mitigate the projected year end deficit;

AND FURTHER THAT $15,000 currently budgeted in the Regional Recycling Function [353] to develop Requests for Proposals for new recycling services be reallocated to offset the remaining projected deficit in this function.

Recommendation No. 10 Liquid Waste Management

THAT the General Manager, Planning and Development’s report entitled “Liquid Waste Management in more densely settled regions” be received;

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328/12 cont. AND THAT this report be referred to the next Planning and Development Committee meeting.

Recommendation No. 11 Electric Vehicle Charging Station Installation

THAT the Community Energy Manager’s report entitled “Electric Vehicle Charging Station Installation” be received;

AND THAT a report be provided to the Infrastructure Services Committee on costs and funding options to support the installation of an electric vehicle charging station at the Gibsons and Area Community Centre;

AND THAT the SCRD continue to participate with other local governments in the development of a Sunshine Coast Electric Vehicle Charging Plan;

AND FURTHER THAT staff develop and implement a plan for informing local businesses that would be suitable for this program.

Recommendation No. 12 Clarifying Strategic Plan Zero Waste Goal

THAT Manager of Sustainable Services’ report entitled “Clarifying Strategic Plan Zero Waste Goal” be received;

AND THAT the Zero Waste goal included in the SCRD’s Strategic Plan be re-worded as follows:

“To reduce the amount of waste disposed of per person by 90% by 2060 relative to 2009 levels”.

Recommendation No. 13 Sechelt Landfill Gas to Energy Project

THAT the Manager of Sustainable Services’ report entitled “Sechelt Landfill Gas to Energy Project Update” be received.

Recommendation No. 14 Dendroclimatology Study

THAT the General Manager, Infrastructure Services’ report entitled “Dendroclimatology Study – Streamflow Variability Chapman Creek” be received.

Recommendation No. 15 SCRD Water Rates and Regulations

THAT the Manager of Legislative Services’ report entitled “SCRD Water Rates and Regulations Amendment Bylaw No. 422.20, 2012” be received;

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328/12 cont. AND THAT Bylaw No. 422.20 be forwarded to the Board for three readings and adoption.

Recommendation No. 16 Packaging and Printed Paper

THAT the Manager of Sustainable Services’ report entitled “UBCM Policy Paper on Packaging and Printed Paper Product Stewardship” be received.

Recommendation No. 17 Monthly Report for July and August 2012

THAT the Section Secretary’s report entitled “Monthly Report for July and August 2012” be received.

Recommendation No. 18 PMAC Minutes

THAT the Plan Monitoring Advisory Committee meeting minutes of June 21, 2012 be received.

Recommendation No. 19 Illegal Dumping in Local Forests

THAT the correspondence, dated July 4, 2012, from Sechelt Community Projects Inc. regarding illegal dumping in local forests be received.

Recommendation No. 20 Town of Gibsons –Water Service

THAT the correspondence, dated July 9, 2012, from the Town of Gibsons regarding a request for water service be received;

AND THAT staff provide a report to the October Infrastructure Services Committee meeting outlining the pros and cons of this application for SCRD water service.

Recommendation No. 21 Port Divestiture Program

THAT the correspondence, dated June 29, 2012, from Transport Canada regarding the Economic Action Plan 2012 – Port Divestiture Program be received.

Recommendation No. 22 BC Climate Action Charter

THAT the correspondence, dated July 20, 2012, from Green Communities Committee regarding the BC Climate Action Charter be received.

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328/12 cont. Recommendation No. 23 Aircraft Landing Zones

THAT the SCRD pursue methods to designate the surface of lakes used as a drinking water source in the region as no aircraft landing zones.

CARRIED

Community It was moved and seconded

329/12 THAT Community Services Committee recommendation Nos. 13 and 17-21 of September 13, 2012 be received, adopted and acted upon as follows:

Recommendation No. 13 Marine Drive Bicycle & Walking Path

THAT the report from the Parks Services Manager regarding a contingency plan for Marine Drive bicycle and walking path be received;

AND THAT subject to gas tax qualification, the access road to Hopkins and intersection be identified as a 2012 Bicycle and Walking Path project to a maximum of up to $75,000 and the project be managed by Binnie and Associates;

AND FURTHER THAT the 2012 Financial Plan be amended accordingly.

Recommendation No. 17 Synchronicity Festival

THAT the report from the Parks Services Manager regarding support for the Synchronicity Festival be received;

AND THAT staff complete the Confirmation of Support form with updated information including rental fees and staff time required to support the event;

AND THAT a letter of support be written and forwarded to Heritage Canada’s “Building Communities Through Arts and Heritage - Local Festivals” grant for Deer Crossing The Art Farm for in kind use of Shirley Macey Park for the 2013 Synchronicity Festival;

AND FURTHER THAT a letter be forwarded to Deer Crossing The Art Farm with a copy of the support letter to Heritage Canada.

Recommendation No. 18 Roberts Creek Arts Festival

THAT the correspondence from the Roberts Creek Arts Festival requesting support for their 2013 festival be received;

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329/12 cont. AND THAT organizers of the festival be asked to confer with staff regarding use of the location at Cliff Gilker Park and whether another location is more appropriate.

Recommendation No. 19 GACC Meeting Space

THAT the verbal report from Director Lutes regarding complimentary use of meeting space at the Gibsons and Area Community Centre be received;

AND THAT a grant in aid of $50 from each rural area (up to $250) for meeting room space at the Gibsons and Area Community Centre be approved for the “Progress Plan” project.

Recommendation No. 20 Homeless Outreach Program

THAT the referral from the July 26, 2012 Corporate and Administrative Services Committee meeting regarding the Homeless Outreach Program be received;

AND THAT the Homeless Outreach Program be requested to forward a letter to the SCRD as soon as possible with respect to their request for support;

AND FURTHER THAT the project proponents be asked to communicate with the District of Sechelt and the Town of Gibsons as well.

Recommendation No. 21 Fund Application - Gibsons Pool

THAT the report from the Recreation Services Manager regarding the Enabling Accessibility Fund Application for the Gibsons and District Aquatic Centre be received;

AND THAT staff make an application for up to $50,000 for this grant with a closing date of October 5, 2012;

AND FURTHER THAT that the Pender Harbour Pool make an application to any subsequent intake for grant applications.

CARRIED

BYLAWS

Bylaw 356.3 It was moved and seconded

330/12 THAT the staff report regarding amendments to the Regional Parks Regulation Bylaw be received.

CARRIED

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331/12 THAT “Sunshine Coast Regional District Regional Parks Regulations Amendment Bylaw No. 356.3, 2012" be read a first time.

CARRIED


332/12 THAT “Sunshine Coast Regional District Regional Parks Regulations Amendment Bylaw No. 356.3, 2012" be read a second time.

CARRIED


333/12 THAT “Sunshine Coast Regional District Regional Parks Regulations Amendment Bylaw No. 356.3, 2012" be read a third time.

CARRIED


334/12 THAT “Sunshine Coast Regional District Regional Parks Regulations Amendment Bylaw No. 356.3, 2012" be adopted.

CARRIED


335/12 THAT “Sunshine Coast Regional District Water Rates and Regulations Amendment Bylaw No. 422.20, 2012” be read a first time.

CARRIED


336/12 THAT “Sunshine Coast Regional District Water Rates and Regulations Amendment Bylaw No. 422.20, 2012” be read a second time.

CARRIED


337/12 THAT “Sunshine Coast Regional District Water Rates and Regulations Amendment Bylaw No. 422.20, 2012” be read a third time.

CARRIED

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338/12 THAT “Sunshine Coast Regional District Water Rates and Regulations Amendment Bylaw No. 422.20, 2012” be adopted.

CARRIED


339/12 THAT “Roberts Creek Official Community Plan Amendment Bylaw No. 375.11, 2010” be adopted.

CARRIED


340/12 THAT “Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.135, 2010” be adopted.

CARRIED

The Board moved In Camera at 7:59 p.m.

IN CAMERA It was moved and seconded

341/12 THAT the public be excluded from attendance at the meeting in accordance with Section 90(1) (a), (e), (g) and (k) of the Community Charter –“personal information about an identifiable individual who …”, “the acquisition, disposition or expropriation of land or ….”, “litigation or potential litigation affecting the municipality” and “negotiations and related discussion respecting the proposed provision of ...”.

The Board moved out of In Camera at 8:02 p.m.

Sechelt Arena It was moved and seconded

342/12 THAT the report from the Recreation Services Manager regarding an update on the Sechelt Arena be received;

AND THAT staff prepare a more detailed report pending the final outcome of the insurance claim;

AND FURTHER THAT a press release be prepared to update the public on the status of arena services;

CARRIED

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ADJOURNMENT It was moved and seconded

343/12 THAT the Regular Board meeting be adjourned.

CARRIED

The meeting adjourned at 8:03 p.m.

Certified correct __________________________________________ Corporate Officer

Confirmed this ____________ day of ____________________________

__________________________________________ Chair

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SUNSHINE COAST REGIONAL DISTRICT COMMUNITY SERVICES COMMITTEE

September 13, 2012

DRAFT RECOMMENDATIONS FROM THE COMMUNITY SERVICES COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES, 1975 FIELD ROAD, SECHELT, BC

PRESENT: Chair L. Turnbull Directors L. Lewis A. Lutes F. Mauro G. Nohr D. Shugar L. Johnson ALSO PRESENT: CAO J. France (part) GM Community Services P. Fenwick Parks Services Manager C. McDowell Recreation Services Manager B. Bauman Recording Secretary L. Edstrom Public 4 Press 1 CALL TO ORDER 1:30 p.m.

AGENDA The Agenda was adopted as amended.

REPORTS

Recommendation No. 1 Parks and Recreation Monthly Report

The Community Services Committee recommended that the Parks and Recreation Monthly Report together with the verbal report on the Dakota Ridge road be received.

Recommendation No. 2 Joint Use Meeting

The Community Services Committee recommended that a general Joint Use Meeting be scheduled with SCRD and SD No. 46 representatives.

Recommendation No. 3 Recreation and Parks Services Advisory Committee

The Community Services Committee recommended that the next Recreation and Parks Services Advisory Committee agenda include for discussion the issue of Arts and Culture as a recreational activity. DEFEATED

"B"

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C o m m u n i t y S e r v i c e s C o m m i t t e e S e p t e m b e r 1 3 , 2 0 1 2 P a g e | 2

The Committee asked that the vote be recorded. Directors Shugar & Lewis in favour, Directors Tretick, Nohr, Lutes and Turnbull opposed and Director Mauro abstained.

Recommendation No. 4 Recreation and Parks Services Advisory Committee Minutes

The Community Services Committee recommended that the Recreation and Parks Services Advisory Committee Minutes of August 28, 2012 be received as amended to note that Director Shugar sent regrets.

Recommendation No. 5 Keats/Gambier Joint Town Hall Meeting

The Community Services Committee recommended that the report from the General Manager of Community Services Manager regarding the Keats/Gambier Joint Town Hall Meetings of July 6, 2012 be received.

Recommendation No. 6 Board Directives Clarification Update

The Community Services Committee recommended that the report from the Parks Services Manager regarding Board Directives Clarification Update be received;

AND THAT Resolution No. 153/04 Recommendation No. 8 and Resolution No. 033/12 Recommendation No. 22 be rescinded and be replaced with an invitation to the SIGD to attend the next Joint Use meeting to determine if they would like to participate on the committee.

Recommendation No. 7

The Community Services Committee recommended that Resolution No. 152/05 be re-tasked to the zero waste management coordinator or other appropriate staff to include in their waste program.

Recommendation No. 8 Gambier Island Powder Point/Douglas Bay Subdivision Trail

The Community Services Committee recommended that the report from the Parks Services Manager regarding Gambier Island Powder Point/Douglas Bay Subdivision Trail be received;

AND THAT the Parks Planner check with Kate Stamford, Islands Trust Representative and Joyce Clegg, Area F Alternate Director on this issue and refer back to a future Community Services Committee meeting.

Recommendation No. 9 Tracking of Staff Time

The Community Services Committee recommended the report from the Parks Services Manager regarding the tracking of Parks staff time be received.

Recommendation No. 10 Mount Elphinstone Trails

The Community Services Committee recommended that the report from the Parks Services Manager regarding Mount Elphinstone Trails be received.

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Recommendation No. 11 UBCM

The Community Services Committee recommended that staff give briefing notes to directors speaking at UBCM to Mr. Bennett, Minister of Community Services on funding for facilities.

Recommendation No. 12 Parks Hut/ Staffing Exclusive in Area A

The Community Services Committee recommended that the report from the Parks Services Manager regarding Parks Hut/Staffing in Area A be received.

Recommendation No. 13 Contingency Plan for Marine Drive Bicycle & Walking Path

The Community Services Committee recommended that the report from the Parks Services Manager regarding a Contingency Plan for Marine Drive Bicycle and Walking Path be received;

AND THAT subject to gas tax qualification, the access road to Hopkins and intersection be identified as a 2012 Bicycle and Walking Path project to a maximum of up to $75,000 and the project be managed by Binnie and Associates;

AND THAT the Financial Plan be amended accordingly;

AND FURTHER THAT this recommendation be forwarded to the September 13, 2012 Board meeting for adoption.

Recommendation No. 14 VeloCity International Bike Conference

The Community Services Committee recommended that the report from the Parks Planning Coordinator regarding the VeloCity International Bike Conference be received;

AND THAT the SCRD share this report with local municipalities, Transportation Advisory Committee, Sunshine Coast Tourism and APC’s.

Recommendation No. 15 Area A Bicycle & Walking Paths Function

The Community Services Committee recommended that the report from the Parks Services Manager regarding the proposed Area A Bicycle & Walking Paths function be referred to In Camera for discussion.

Recommendation No. 16 Area D Bicycle & Walking Paths Grant-In-Aid Budget

The Community Services Committee recommended that the verbal report from Director Shugar regarding the Area D Bicycle & Walking Paths Grant-In-Aid Budget be received;

AND THAT $864 ($771 plus $93 tax) be approved from the Area D Grant in Aid Function (127) for the Roberts Creek Bicycle and Walking Path project to be paid to the Roberts Creek Community Association in regards to CAD work performed by Judith Reeve.

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Recommendation No. 17 Synchronicity Festival

The Community Services Committee recommended that the report from the Parks Services Manager regarding support for the Synchronicity Festival be received;

AND THAT staff complete the Confirmation of Support form with updated information including rental fees and staff time required supporting the event;

AND THAT a letter of support be written and forwarded to Heritage Canada’s “Building Communities Through Arts and Heritage - Local Festivals” grant for Deer Crossing The Art Farm for in kind use of Shirley Macey Park for the 2013 Synchronicity Festival;

AND THAT a letter be forwarded to Deer Crossing The Art Farm with a copy of the support letter to Heritage Canada;


Recommendation No. 18 Roberts Creek Arts Festival

The Community Services Committee recommended that the correspondence from the Roberts Creek Arts Festival requesting support for their 2013 festival be received;

AND THAT they be asked to confer with staff regarding use of the location at Cliff Gilker Park and whether another location is more appropriate;


Recommendation No. 19 GAACC Meeting Space

The Community Services Committee recommended that the verbal report from Director Lutes regarding complimentary use of meeting space at the Gibsons and Area Community Centre be received;

AND THAT a grant in aid of $50 from each rural area (up to $250) for meeting room space at the Gibsons and Area Community Centre be approved for the “Progress Plan” project;


The Committee Recesed ats 3:00 p.m. and Reconvened at 3:15 p.m.

Recommendation No. 20 Homeless Outreach Program

The Community Services Committee recommended that the referral from the Corporate and Administrative Services Committee meeting of July 26, 2012 regarding the Homeless Outreach Program be received;

15


AND THAT the Homeless Outreach Program forward a letter to the SCRD as soon as possible with respect to their request for support;

AND THAT the project proponents also communicate with the District of Sechelt and the Town of Gibsons;


Director Lutes Assumed the Chair at 3:30 p.m.

Director Turnbull resumed the Chair at 3:33 p.m.

Recommendation No. 21 Enabling Accessibility Fund Application - Gibsons Pool

The Community Services Committee recommended that the report from the Recreation Services Manager regarding the Enabling Accessibility Fund Application for the Gibsons and District Aquatic Centre be received;

AND THAT staff be directed to make an application of up to $50,000 for this grant with a closing date of October 5, 2012;

AND THAT a subsequent intake for a grant application that the Pender Harbour Pool make an application;


Recommendation No. 22 Fire Department Joint Training

The Community Services Committee recommended that the report from the General Manager of Community Services regarding Fire Departments Joint Training be received.

Recommendation No. 23 Sunshine Coast Emergency Program Planning Committee Minutes

The Community Services Committee recommended that the Sunshine Coast Emergency Program Planning Committee Minutes of May 30, 2012 be received;

AND THAT a letter be sent to Sechelt Indian Band thanking them for participating in the exercise and future training.

COMMUNICATIONS

Recommendation No. 24 Sechelt Youth Centre Update

The Community Services Committee recommended that the Sechelt Youth Centre update for July and August 2012 be received.

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Recommendation No. 25 Marine Oil Spill Response Plan

The Community Services Committee recommended that correspondence from the Minister of Environment regarding the Marine Oil Spill Response Plan be received.

Recommendation No. 26 Joint Emergency Preparedness Program

The Community Services Committee recommended that the correspondence from the Minister of Public Safety regarding the elimination of the Joint Emergency Preparedness Program be received.

Recommendation No. 27 Provincial Health Plan

The Community Services Committee recommended that the Provincial Health Plan be referred to the September Planning and Development Committee.

IN CAMERA

The Committee moved to In Camera at 3:45 p.m.

The public was excluded from attendance at the meeting in accordance with Section 90(1)(a)and (g) of the Community Charter “personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality” and “litigation or potential litigation affecting the municipality” .

The Committee moved out of In Camera at 4:40 p.m.

Recommendation No. 28 Area A Bicycle & Walking Paths Function

The Community Services Committee recommended that the report from the Parks Services Manager regarding the proposed Area A Bicycle & Walking Paths function be received;

AND THAT the 2012 Financial Plan for Area A Feasibility (Function 151) be amended to include $6,948 of costs to establish the new Area A Bicycle and Walking Paths function.

ADJOURNMENT 4:41 p.m.

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SCRD STAFF REPORT

DATE: September 6, 2012

TO: Sunshine Coast Regional District Board – September 20th, 2012

FROM: Peter Longhi, Chief Building Inspector and Bylaw Manager

SUBJECT: Placement of Notice on Title

RECOMMENDATIONS THAT the Chief Building Inspector and Bylaw Manager’s report regarding Building Division files requiring placement of a Notice on Title be received; AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 11, Block A, District Lot 2631, Plan 22957, Group 1, NWD. PID 016-331-842 Electoral Area D AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot I, Block 12 of the North East ¼ of District Lot 908, Plan 19771, Group 1, NWD. PID 007-025-513 Electoral Area E AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 110, Block 10, District Lot 1325, Plan 16511, Group 1, NWD. PID 007-450-966 Electoral Area B AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 13, Block 2, District Lot 1637, Plan 9899, Group 1, NWD. PID 009-966-064 Electoral Area F AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 4, District Lot 3964, Plan BCP340, Group 1, NWD. PID 025-452-657. Electoral Area A

"C"

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Staff Report to SCRD Board regarding Notice on Title Page 2 of 4

AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 6, Block 6, District Lot 2951, Plan 10963, Group 1, NWD. PID 009-224-033 Electoral Area A AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 6, Block A, District Lot 2020, Plan 19855, Group 1, NWD. PID 003-624-153 Electoral Area B BACKGROUND Section 57.1 of the Community Charter allows for a notice to be registered against the title where Building or Bylaw regulations have been contravened, if the Building Inspector discovers that something was done with respect to a building or structure or construction of same that required a Permit or inspection under a Bylaw regulation or enactment and a permit was not obtained or the inspection was not satisfactorily completed. This report lists a property where structures have been constructed and permits have not been procured or inspections have not been completed to the satisfaction of the Building Division. A minimum of three letters are generally sent in these cases advising the registered owners that certain specific situations exist regarding their property and the Bylaw Compliance Officer has requested that building permits be obtained and completed in each case. The third of these letters was sent by the Chief Building Inspector requesting compliance. The Community Charter requires that the Regional District Board must pass a resolution to place a Notice on Title. The Manager of Legislative Services has sent registered letters to all of the registered owners of the properties listed in this report. The owners have been advised of the date and time of the Board meeting at which the decision to register a Notice on Title will be made, and that at this meeting they will be afforded the opportunity to speak to the issues being registered if they wish. DISCUSSION: Report of properties with permits applied for or issued but no inspections called or construction has taken place without a valid permit:

1. 1422 Tanager Place, Lot 11, Block A, District Lot 2631, Plan 22957, Group 1, NWD. PID 016-331-842 Electoral Area D

A permit for an alteration/addition was issued in June of 2009 The last inspection for a framing took place in April of 2010

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No further inspections have been called for The Building permit has expired

2. 574 Veterans Road, Lot I, Block 12 of the North East ¼ of District Lot 908,

Plan 19771, Group 1, NWD. PID 007-025-513 Electoral Area E

A permit for and Alteration/ Addition was issued in June of 2008 A final inspection was conducted in November of 2008 with several

deficiencies including missing engineering, missing gas permit numbers. No further call for inspections have been booked by the owner The Building permit has expired.

3. 7798 Fawn Road, Lot 110, Block 10, District Lot 1325, Plan 16511, Group 1,

NWD. PID 007-450-966 Electoral Area B

A permit for a garage detached was issued in April of 2008 A frame inspection was undertaken on November of 2008 with

deficiencies No further inspections have been booked by the owner The Building permit has expired

4. 107 Witherby Beach Road, Lot 13, Block 2, District Lot 1637, Plan

9899,Group 1, NWD. PID 009-966-064 Electoral Area F

A building permit has been issued for a Pump House in September of 2007

A site inspection was undertaken on September 24th 2007 No further inspections were called by the owner Structural Engineering inspection report have not been received No further inspections have been called for by the owner The Building permit has expired

5. 5595 East Oyster Bay Road, Lot 4, District Lot 3964, Plan BCP340, Group 1, NWD. PID 025-452-657. Electoral Area A

A building permit has been applied for in January of 2010 Work has taken place on site without the benefit of a permit being issued The application is still in the system, remains incomplete and permit fees

have not been paid. No movement by the owner to obtain a permit for construction has taken

place

6. 4583 Sinclair Bay Road, Lot 6, Block 6, District Lot 2951, Plan 10963, Group

1, NWD. PID 009-224-033 Electoral Area A

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A building permit for an addition was issued after work had started without

permits in may of 2006 One inspection was undertaken requiring the services of a structural

engineer to validate the structural work done without a building permit. The permit was renewed in 2010 and has now expired Several safety concerns exist

7. Lot 6 South Thormanby Island, Lot 6, Block A, District Lot 2020, Plan 19855,

Group 1, NWD. PID 003-624-153 Electoral Area B

A permit application for a deck was applied for in October of 2011 Construction had already begun without permits being obtained The Building permit application remains incomplete and cannot be

issued without further information The structure built without a permit is apparently too close to the water

End of list

Respectfully submitted Peter Longhi

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N:\Administration\0230 Associations, Clubs, Societies\0230-20 Associations\UBCM\2012-sep report UBCM Resolution Speakers AL.docPage 1 of 4

SCRD STAFF REPORT

DATE: September 11, 2012

TO: Regular Board – September 20, 2012

FROM: Angie Legault, Manager of Legislative Services

RE: 2012 RESOLUTIONS TO UBCM

RECOMMENDATION

THAT the report on 2012 Resolutions to UBCM be received; AND THAT the Board identify which Director will speak to SCRD resolutions at the UBCM convention.

BACKGROUND Prior to attending the Union of British Columbia Municipalities convention, Directors may wish to discuss the logistics related to covering issues, meetings and resolutions. Briefing notes are being prepared to assist the Board in addressing resolutions on the convention floor, as well as for meetings requested with the Province. The briefing notes will form part of the Director’s information packages for the convention. DISCUSSION The following resolutions were endorsed at the AVICC convention and forwarded for discussion at UBCM: 1. CAPITAL COSTS OF FIRE SUPPRESSION (B9)

WHEREAS development can result in capital funding burdens for local governments for purposes other than sewage, water, drainage, highway facilities and parkland; AND WHEREAS a number of resolutions have been previously endorsed by UBCM members requesting that the use of development cost charges be expanded to include costs related to increased demand on protective, cultural and recreation services: THEREFORE BE IT RESOLVED that the Ministry of Community, Sport and Cultural Development be urged to reconsider their position and amend section 933 of the Local Government Act to allow development cost charges to be imposed to assist local governments in funding the capital costs of fire halls and fire suppression equipment and other purposes deemed appropriate by the local government that are required as a result of increased development.

(NOTE: UBCM Resolutions Committee recommendation is to endorse.)

"D"

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2. FUNDING FOR BC CONSERVATION SERVICE (B22)

WHEREAS underfunding is having a negative impact on the ability of the BC Conservation Officer Service to meet the needs of the communities served; AND WHEREAS the ability to respond to environmental concerns is hampered by the lack of human and financial resources: THEREFORE BE IT RESOLVED that the Ministry of Environment be urged to provide appropriate budgets and staffing to fully support the continued and sustained operation of the conservation service.

(NOTE: UBCM Resolutions Committee recommendation is to endorse).

3. EXTERIOR FULL CUT OFF LIGHTING (B74)

WHEREAS full cut-off lighting reduces light pollution and glare; AND WHEREAS light pollution may have a negative impact on quality of life, contribute to adverse health effects and pose potentially harmful consequences to the natural environment by disrupting ecosystems: THEREFORE BE IT RESOLVED that the Building and Safety Standards Branch of the Ministry of Energy and Mines be requested to amend the BC Building Code to allow, facilitate and empower local governments to require exterior full cut-off light fixtures as part of their permitting and inspection process for all new construction and major renovations.

(NOTE: UBCM Resolutions Committee recommendation is to endorse). The following resolutions were submitted directly to UBCM for consideration at the convention:

4. ILLEGAL DUMPING ENFORCEMENT (B29)

WHEREAS illegal dumping is a growing problem for local governments and the environment; AND WHEREAS enforcement action for illegal waste disposal on Crown land is unsatisfactory: THEREFORE BE IT RESOLVED that the Ministry of Environment be urged to invest more resources in prosecuting offenders who unlawfully deposit waste material on Crown land.


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5. PRIVATIZATION OF WATER SYSTEMS (B51)

WHEREAS decisions on whether to privatize Canada’s public water systems are guided by federal policy directions; AND WHEREAS the government of Canada is currently negotiating the Comprehensive Economic and Trade Agreement (CETA) with the European Union: THEREFORE BE IT RESOLVED that the Union of BC Municipalities re-affirm opposition to the privatization of water systems.


6. DISPOSAL OF GYPSUM CONTAINING ASBESTOS (B81)

WHEREAS the presence of asbestos in gypsum products manufactured prior to 1984 poses a risk to health and safety;

AND WHEREAS gypsum wallboard and related products are commonly handled at local government facilities where the implementation of Asbestos Exposure Control Programs is significantly increasing costs and impacting the ability of local governments to provide appropriate disposal options for gypsum: THEREFORE BE IT RESOLVED that the Ministry of Environment be urged to establish options to assist local governments to dispose of asbestos contaminated gypsum and/or include this as a product category in the BC Recycling Regulation to require a stewardship plan for this material as soon as possible.


7. COMMERCIALIZATION OF WATER (B119)

WHEREAS the extraction of water for commercial bottling purposes is objectionable; AND WHEREAS commercial water extraction applications have been approved by the Province despite the opposition of surrounding local governments and First Nations: THEREFORE BE IT RESOLVED that the Ministry of Environment be requested to respect and defer to local government and First Nations recommendations on commercial water license application referrals.

(NOTE: UBCM Resolutions Committee made no recommendation.)

8. EMERGENCY PREPAREDNESS FUNDING (C9)

WHEREAS local governments must be prepared and resourced to respond to crisis situations;

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AND WHEREAS the federal government’s decision to withdraw funding in 2013 for Heavy Urban Search and Rescue and emergency preparedness projects under the Joint Emergency Preparedness Program will negatively impact response capabilities: THEREFORE BE IT RESOLVED that Public Safety Canada be urged to restore funding for the Joint Emergency Preparedness Program and Heavy Urban Search and Rescue.

(NOTE: UBCM Resolutions Committee referred resolution to discussion of A7 – several similar resolutions submitted.)

UBCM categorizes resolutions for the convention as follows:

• Section A resolutions pertain to new policy matters not previously discussed by membership and/or priority items that have broad application to UBCM members

• Section B resolutions may be brought to the Convention floor with the approval of the delegates after resolutions in Section A have been considered

• Part 1 – resolutions supporting existing policy

• Part 2 – resolutions proposing new policy – within local government jurisdiction

• Part 3 – resolutions proposing new policy – not within jurisdiction of local government

• Section C resolutions are referred to discussion of other similar resolutions that have been submitted.

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AGENDA - scrd.ca

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