AGENDA REGULAR BUSINESS MEETING KEN-CARYL RANCH ... · 2659932.1 2 TO C.R.S. 24 -6-402(4)(f). D....

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AGENDA

REGULAR BUSINESS MEETING KEN-CARYL RANCH METROPOLITAN DISTRICT BOARD OF DIRECTORS

TUESDAY, July 25, 2017 THE KEN-CARYL RANCH HOUSE

7676 SOUTH CONTINENTAL DIVIDE ROAD, LITTLETON, COLORADO 80127 BUSINESS MEETING BEGINS AT 6:00 p.m.

I. CALL TO ORDERII. APPROVAL OF AGENDAIII. CONFLICT OF INTERESTIV. APPROVAL OF MINUTES OF the June 27 Regular Board Meeting

V. STAFF INTRODUCTION

VI. ACTION ITEM – PRAIRIE DOG RELOCATION REQUESTA. MOTION TO APPROVE THE REQUEST TO RELOCATE A PRAIRIE DOG COLONY FROM THE

CORNER OF KIPLING AND COAL MINE TO THE SOUTH HOGBACK OF KCRMD OPEN SPACE.ORMOTION TO DENY THE REQUEST TO RELOCATE A PRAIRIE DOG COLONY FROM THE CORNER OF KIPLING AND COAL MINE TO THE SOUTH HOGBACK OF KCRMD OPEN SPACE.

VII. COMMUNICATION ITEMSA. June Status ReportB. June Financial Report / Check Register / Vendor Purchase HistoryC. Board of Director Meeting Minutes from Foothills Park & Recreation District & Plains Metro.

DistrictD. June 2017 Foothills InvoicesE. Ken-Caryl Ranch Open Space Committee Reports

VIII. STAFF COMMENTS AND REPORTS

IX. DISCUSSION ITEMSA. Plains Settlement Proceeds Allocation LimitsB. Ranch House Pool Renovation ProcessC. Quarterly Financial UpdateD. Field Permitting ProcessE. KCRMD / KCRMA Finance Summit Update

X. AUDIENCE PARTICIPATIONThe Board asks that the audience members who would like to speak please sign in at the meeting. Individuals who require special accommodation to attend and/or participate in thismeeting should call 303-979-4070, ext. 136 to advise the ADA Compliance Officer oftheir specific need(s) 48 hours prior to the meeting.

XI. ACTION ITEMS-OPERATIONSA. Resolutions

B. Motionsa. MOTION TO ESTABLISH THE PLAINS SETTLEMENT PROCEEDS ALLOCATIONS.

b. MOTION TO APPROVE EXTENSION OF THE FINANCE DIRECTOR TEMPORARY EMPLOYMENT AGREEMENT.

XII. BOARD COMMENTS

A. MOTION TO GO INTO EXECUTIVE SESSION TO RECEIVE ADVICE OF LEGAL COUNSEL REGARDING COMMUNICATION POLICIES AND PUBLIC FORUMS PURSUANT TO C.R.S. 24-6-402(4)(b).

B. MOTION TO COME OUT OF EXECUTIVE SESSION.

C. MOTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL MATTER PURSUANT

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2 TO C.R.S. 24-6-402(4)(f).

D. MOTION TO COME OUT OF EXECUTIVE SESSION.

XI. ADJOURN

This is a proposed agenda and may change at the discretion of the Board.

The next regular monthly business meeting is scheduled for Tuesday, August 22, 2017

at 6:00 P.M. at the Ranch House

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MINUTES BOARD OF DIRECTORS REGULAR MEETING

KEN-CARYL RANCH METROPOLITAN DISTRICT

A regular meeting of the Ken-Caryl Ranch Metropolitan District Board of Directors was held on Tuesday, June 27, 2017 at the Ranch House, 7676 South Continental Divide Road, Littleton, CO 80127. ATTENDANCE Board: Lauri Lehan-Milano, President/Chairperson Bob Generoli, Vice President Dave Banning, Secretary Jami Jensen, Treasurer Jeff Esbenshade, Assistant Treasurer Staff: Melissa Daruna, District Manager Kristen Peterka, Recreation Director Allen Rogers, Parks Director Sean Warren, KCRMA Open Space Supervisor Others: Dino Ross, Attorney for the District Residents: Seth Murphy Rosalen Moran Connie Grieshaber Ric Holderith Ted Struzeski Christina Niemi Mike Writz Matt Martin Ellen Kessler Melissa Martin Rev. Roland Halpern Gina Writz I. CALL TO ORDER

Chairperson Lehan-Milano called the meeting to order at 6:10 p.m.

II. APPROVAL OF AGENDA The Board struck item V. Staff Introduction – the new staff member will be introduced at the July meeting. Director Generoli made a motion to adopt the agenda, as amended. Director Esbenshade seconded. The motion passed unanimously.

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III. CONFLICT OF INTEREST There were no new conflicts.

IV. APPROVAL OF MINUTES OF THE APRIL 21, 2017 SPECIAL BOARD MEETING AND MAY 23, 2017 REGULAR BOARD MEETING Minutes for April 21, 2017 Special Board Meeting Director Banning made a motion to approve the minutes of the April 21, 2017 special Board meeting. Director Jensen seconded. The motion passed unanimously. Minutes for May 23, 2017 Regular Board Meeting Director Banning made a motion to approve the minutes of the May 23, 2017 Board meeting. Director Jensen seconded. The motion passed unanimously.

V. STAFF INTRODUCTION Stricken from Agenda.

VI. COMMUNICATION ITEMS A. May Status Report

No comments.

B. May Financial Report / Check Register / Vendor Purchase History The Board asked if the banking services for the District can be evaluated and if other banks can be considered if their fees or services are better for the District.

C. Board of Director Meeting from Foothills Park & Recreation District and Plains Metropolitan District The Board inquired about the additional indemnification the Foothills Park & Recreation District (“Foothills”) Board of Directors was adopting. The Board directed District Manager Daruna to learn more from Foothills and asked Attorney Dino Ross to send examples for the Board’s consideration in the future.

D. May 2017 Foothills Invoices There were no comments.

E. Ken-Caryl Ranch Open Space Committee Reports No comments.

VII. STAFF COMMENTS AND REPORTS Parks Director Allen Rogers: Parks Director Rogers stated that he is retiring after the first week of July. He has enjoyed his time with Ken-Caryl Ranch. The planting is now complete after the back-up from spring snow and storms.

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Recreation Director Kristen Peterka: Recreation Director Peterka stated that the pools are now functioning better – at the start of the season there were unexpected maintenance issues at the Ranch House pool due to aging equipment. The summer special events have been well attended and going great. District Manager Melissa Daruna: District Manager Daruna thanked Allen Rogers for his service to the community. District Manager Daruna provided an update on the Veterans Monument Fund balance. District Manager Daruna introduced the topics of ballfield usage and room rental rates for more discussion at future meetings.

VIII. DISCUSSION ITEMS

A. Prairie Dog Relocation Proposal Resident Gina Writz presented a proposal to the Board to move approximately 50 prairie dogs from private land onto the south hogback relocation site. Ms. Writz stated that the site has more boroughs than will be used for the Manor House relocation. The relocation would be conducted by volunteers and the Metropolitan District would receive $5,000 from the land developer for taking the dogs. The Board declined to take action on the proposal because action was not on the agenda. The Board asked that an action item be listed on the July meeting agenda.

B. Plains Settlement Proceeds Allocation Limits Director Generoli proposed setting allocation limits for the Plains Metropolitan District settlement proceeds (“Plains Settlement”) to ensure funding for each of the amenities identified in the settlement. Other Board members were in favor of the idea and suggested formal action be taken at the July meeting when an action item has been listed on the agenda.

C. Ranch House Pool Renovation The Board discussed the initial planning process for the Ranch House pool renovation as part of the Plains Settlement. More discussion will take place with the District and the Master Association Boards at the next Joint Study Session.

D. 2016 Audit Update The draft audit of the District’s financial statements for year ended December 31, 2016 (“2016 Audit”) will be presented to the Board at the regular August Board meeting. District Manager Daruna stated that it would be necessary to apply for an extension in which to file the 2016 Audit.

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E. Committee Goals Staff discussed the need for goals and / or projects for the various community committees to ensure efficient and effective use of the volunteers’ and staff’s time. The Board agreed. Additional discussion will take place at the Joint Study Session in July.

F. Mission Statement Director Esbenshade requested that the District Mission Statement be revised. Board discussion followed. District Manager Daruna offered to have Staff and any interested Board members participate in drafting some options for the Board’s consideration.

IX. AUDIENCE PARTICIPATION Multiple attendees provided feedback on the prairie dog relocation proposal.

X. ACTION ITEMS – OPERATIONS A. Resolutions

None.

B. Motions a. MOTION TO APPROVE A REQUEST FOR EXTENSION OF TIME

TO FILE THE AUDIT FOR THE 2016 FISCAL YEAR WITH THE COLORADO STATE AUDITOR Director Jensen made a motion to approve a request for extension of time to file the audit for the 2016 fiscal year with the Colorado State Auditor. Director Esbenshade seconded. The motion passed unanimously.

XI. BOARD COMMENTS B. MOTION TO GO INTO EXECUTIVE SESSION TO RECEIVE ADVICE OF

LEGAL COUNSEL ON THE LAWS GOVERNING EXECUTIVE SESSIONS AND ATTORNEY–CLIENT COMMUNICATION PURSUANT TO C.R.S. 24-6-402(4)(b). Director Generoli made a motion to go into Executive Session to receive advice of legal counsel on the laws governing Executive Session and attorney–client communication pursuant to C.R.S. 24-6-402(4)(b). Director Lehan-Milano seconded. The motion passed unanimously. Attorney Ross stated for the record that the Executive Session constituted a privileged attorney-client communication and would not be recorded. The Board went into Executive Session at 10:02 p.m.

C. MOTION TO COME OUT OF EXECUTIVE SESSION

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Director Generoli made a motion to come out of Executive Session and resume the regular meeting. Director Lehan-Milano seconded. The motion passed unanimously. The Board came out of Executive session at 10:37 p.m.

D. MOTION TO GO INTO EXECUTIVE SESSION TO DISCUSS NEGOTIATION ISSUES AND ADVISE NEGOTIATORS REGARDING THE OWEN OLIVER LITIGATION PURSUANT TO C.R.S. 24-6-402(4)(e) Director Lehan-Milano made a motion to go into Executive Session to discuss negotiation issues and advise negotiators regarding the Owen Oliver litigation pursuant to C.R.S. 24-6-402(4)(e). Director Generoli seconded. The motion passed unanimously. The Board went into Executive Session at 10:37 p.m. Attorney Ross left the meeting.

E. MOTION TO COME OUT OF EXECUTIVE SESSION Director Generoli made a motion to come out of Executive Session and resume the regular meeting. Director Lehan-Milano seconded. The motion passed unanimously. The Board came out of Executive Session at 10:43 p.m.

F. ADJOURN Director Generoli made a motion to adjourn the meeting. Director Lehan-Milano seconded. The motion passed unanimously. The meeting adjourned at 10:43 p.m.

These are the correct minutes for the meeting held on the above date and were approved by the Board on this ______day of ___________________2017. ______________________________

Dave Banning, Secretary

I hereby attest that the information communicated during the first Executive Session, which was held pursuant to C.R.S. § 24-6-402(4)(b), and which was not recorded, constituted privileged attorney-client communications.

______________________________

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Dino Ross, Esq.

I hereby attest that the first Executive Session, which was not recorded, was confined to topics authorized for discussion in Executive Session pursuant to C.R.S. 24-6-402(4)(b).

______________________________

Lauri Lehan-Milano, President

KEN-CARYL RANCH METROPOLITAN DISTRICT STATUS REPORT FOR THE MONTH OF JUNE 2017

I. ADMINISTRATION / FINANCE / GENERAL OPERATIONS / HUMAN RESOURCES

• District Manger Daruna began planning to restructure roles in the Finance and HR Department.

• Staff reached out to Wells Fargo to evaluate current banking services and began researching other banking relationships for development of an RFP.

• The Ranch House Pool renovation team met to discuss design thoughts. The team

visited 4 pools in neighboring communities for additional ideas.

• The Finance team continued working with the auditor on the 2016 audit.

• Summer programming and services are in full swing. Staff worked diligently to resolve unforeseen mechanical issues with the pools. New splash pad features should be installed by mid-July.

• Staff continued to work with the Bond Project team to finalize warranty work and

outstanding billing.

• Long time Parks Director, Allen Rogers, notified the District of his retirement. District Manger Daruna did an open hiring process and Pat Malloy was selected to fill the position.

STATUS REPORT Page 2

A. Ranch House and Dakota Lodge Rentals Through May

*Facilities are provided at no charge for community functions.

B. Facilities Maintenance

Ranch House

• Replaced several burned-out light bulbs throughout the building.

• Put down extra walk off mats by bathrooms on Rec side for safety reasons.

• Bought and assembled security gate to block off hallway on Rec side to keep people isolated to bathroom

area on the weekends.

• Removed the insulation and heat tape from condensation tanks for the dry fire sprinkler system.

NON-RESIDENT

HOURS EVENTS HOURS EVENTS EVENTSCommunity* 157 57 36 16 0Private 32 8 19 4 1Community* 109 45 48 18 0Private 27 7 18 5 4Community* 136 55 27 16 0Private 41 11 13 4 3Community* 230 70 36 16 0Private 60 10 32 7 1Community* 123 52 59 22 0Private 70 16 82 18 8Community* 143 51 33 12 0Private 36 7 50 10 2Community*PrivateCommunity*PrivateCommunity*PrivateCommunity*PrivateCommunity*PrivateCommunity*PrivateCommunity* 898 330 239 100 0Private 266 59 214 48 19

FEBRUARY

2017 FUNCTIONRANCH HOUSE DAKOTA LODGE

JANUARY

MARCH

APRIL

MAY

JUNE

JULY

AUGUST

SEPTEMBER

OCTOBER

NOVEMBER

DECEMBER

2017 TOTALS


• Removed a 240 volt 30-amp outlet that was on the deck and no longer used in that location. Removed the 2-

pole breaker for the outlet and replaced it with a new 20-amp single pole breaker. Installed a new GFI outlet in

its place.

• Worked with Century Electric and Foothills HVAC on the install of the new mini split systems in the Shaffer

Room.

• After new mini split systems were installed we made covers for the power and freon line sets to each unit.

Painted and textured walls to try to match as much as possible.

• Worked with Pasterkamp when they installed a new Trane unit for Rec lobby under warranty.

• Hung the years of service award plaques in Admin hall and rearranged artwork in Bradford Room.

• Replaced a broken halogen light fixture on Rec deck with a new LED fixture.

• Replaced GFI outlet by wader pool.

• Re-taped and repainted traffic arrows in parking lot to help with traffic flow.

• Performed daily walk-through inspections of facility. Made necessary repairs or scheduled repairs for future

date.

Community Center

• Replaced several burned out light bulbs throughout the building.

• After Ken Caryl Plumbing ran a water supply line, drain line and installed a new water fountain on the outside

bathrooms, we ran a new electric line and installed a GFI circuit to plug in water fountain.

• Hung new soap dispenser in mens shower.

• Worked with Denver Commercial Plumbing to fix broken shower valve in womens locker room. I had them

order an extra nylon insert for the valve so we can have in case it happens again.

• Worked with the roofing company to get the flat roof over the new locker room repaired and resealed.

• Turned off breakers to heaters in outside bathrooms to keep them from going on in the summer.

• Performed daily walk-through inspections of facility. Made necessary repairs or scheduled repairs for future

date.

STATUS REPORT Page 4 Dakota Lodge

• Replaced broken flapper in toilet.

• Now that the murals are done and the glass re-installed for the nature displays, I wrapped and stained the

wood that the glass is mounted to so it looks like the other beams in the lobby area.

• Cut a hole and installed a window kit and glass in Gabrielle’s office door.

• Sanded down wall where we filled in the void from moving the fire extinguisher cabinet. Painted walls behind

desk to get everything ready for new desk top.

• Bought, assembled and secured new grill in the outside patio area.

• Hung up two animal mounts in the nature display area.

• Placed a hook outside for people to tie their dog leashes to when they come inside.

• Brought over supplies to stock up store room for the heavy use of summer.

Youth

• Installed new auto soap dispenser in Sunshine Room.

• Installed a shelf over the desk and we made and installed 2 bulletin boards in youth office at the Ranch

House.

• Made another coat/backpack rack and hung it in the Rainbow Room.

Pools

• Patched several areas of walls inside wader pool with cement at Ranch House.

• Moved a few plugs around to different outlets to eliminate a tripping hazard and to keep a circuit from tripping

due to overload. Checked on it several times and circuit is good.

• Installed and hooked up hoses for outside showers at the Ranch House.

• Cleaned out the pump room at the Ranch House.

Bradford Park

• Bought and installed water cooler for lifeguards and patrons. It is cheaper to drain and store our own unit than

it is to rent one every year.

Tennis Building

• Inspected and scheduled any maintenance items found.


Equestrian Center

• Performed walk-through inspections of facility.

• Replaced a broken T-8 light fixture with a new LED fixture that was torn down by a horse.

• We cut a hole in the wall and framed the space for an AC sleeve. Replaced, spackled and painted sheetrock.

Installed new AC unit, trimmed and caulked to make weather tight. Then we ran a new electric circuit from the

panel across the attic space and installed a 20 amp 240-volt outlet as per AC specs. Tested and cleaned up.

Community Park

• Did a weekly inspection of the flag, pole and operation of such.

Other

• Set-up for several meetings in Bradford and Shaffer Rooms.

• Walked the grounds at all facilities picking up trash.

• Unclogged several toilets at all facilities due to heavy summer usage.

• Cleaned gutters at all locations.

• Did inspections of Community Center, Dakota Lodge and Ranch House to ensure proper cleaning is being

done by contractor. Met with operations manager for City Wide Maintenance every Thursday to inspect the 3

locations.

• Changed information on all marquee signs as needed.

• Refilled supplies in employee kitchen and Shaffer Room on Admin side at Ranch House.

• Ordered supplies, coffee, paper products, trash bags, etc. for the Ranch House, Dakota Lodge and

Equestrian Center.

• Brought supplies (toilet tissue, multifold towels, soap, coffee, etc.) to the Dakota Lodge, Bradford Park and the

Equestrian Center.

• Brought boxes, papers and other items to Community Center from Ranch House and vice versa.

• Responded to alarm and service calls.

• Lowered and raised flags at all 4 flag pole locations in accordance with National and State authorized

requests.


II. PARKS DEPARTMENT

A. Fleet Maintenance

Vehicles

• Completed the 3000-mile services/90-day inspections on the following vehicles: #13, 21, 23, 26,

29, 35, 36, 37, 41 and 92.

• Updated vehicle registrations and tags.

• Replaced the right rear stop/turn lamp on the Jeep Liberty #89 and on Truck #24.

• Cleaned and pressure washed oil and tar off the passenger side of Truck #42.

• Re-installed the rear window and plugged the right front tire on Truck #31.

• Replaced the right-side mirror assembly and antenna on Truck #42. The license plate mounting

bracket was repaired, the hydraulic hoist was lubricated and the fluid reservoir was filled. The

interior walls of the bed were cleaned, treated with a rust inhibitor and then painted.

• Inflated tires on Truck #41 to clear the telltale. Checked for possible leaks and rotated the tires.

Equipment

• Installed a chute rotation lock assembly onto the discharge chute of the Vermeer Chipper. The

battery was replaced at the same time.

• Replaced the flywheel mounting hardware and starter re-coil assembly on walk-behind Mower

#19.

• Completed the annual services of the ‘Hotsy’ pressure washer, the portable cement mixer and the

three portable generators (Honda, Ridgid and Porter Cable).

• Replaced a cracked traction drive hydraulic pipe on the Toro 5900D mower. The left side upper

stop/turn lamp assembly was replaced at the same time.

• Began the annual rebuild of the sand and salt spreader.

• Replaced the stump grinder battery.

• Straightened the bent grass discharge baffle under the mowing deck of the John Deere1445

mower #205. Replaced the blades and checked for proper operation.


• Tightened and bled the air out of the right rear brake line on the Polaris 700 ATV.

• Found a cracked fuel return line on a hand-held blower. The break caused mixed fuel and oil to

get caked all over the inside of the housing and engine over a long period of time. Took unit apart

and cleaned, reassembled and replaced the fuel line.

• Replaced the piston rings on a line trimmer. The needle and seat were replaced and the

carburetor was adjusted.

• Replaced the water pump on the evaporative cooler in the Maintenance Shop.

• Serviced all of the mowing equipment.

• Replaced the right side strut assembly, blade engagement idler pulley and right caster fork on the

Toro ZTR Mower #2.

• Replaced the cracked fuel tank on the Honda roto tiller.

• Sold the 1996 John Deere 828D snow blower.

• Replaced the blade drive belts on Edger #1 and adjusted tension.

• Replaced the right side deck hanger assembly on the John Deere 1445 Mower #206.

• Responded to service calls to replace bent mower blades and flat tires.

• Welded a horizontal piece of square tubing below a section of fence, between the pool and the

splash pad at the Community Center to eliminate a gap between the bottom of the fence and the

ground. Made similar repairs on a section of exterior pool fence that serves as a gate and a

section of fence at the Ranch House Pool.

• Purchased, cleaned, primed and painted half inch square tubing to use for replacement pool

fence pickets as needed.

• Cleaned, sharpened and balanced mower blades.

• Repaired flat tires and bent rims.

B. Turf/Horticulture/Forestry

• Filled all positions on the Mowing Crew by the middle of June. Crew is now mowing on a weekly

schedule.

• Mowed Prairie Meadow Park on June 14th.


• Treated Sweet Clover and Alfalfa in Prairie Meadow Park on June 16th.

• Provided additional water for all new trees and began spraying, cutting out sod and mulching tree

dishes.

• Seeded areas that were damaged by mites over the winter in multiple locations in the Valley and

the Plains.

• Mulched gardens and medians throughout the Ranch.

• Fertilized all flower beds.

• Planted the gardens at the Community Center entry.

• Weekly maintenance of all flower beds by spraying and hand pulling of weeds continued through

June.

C. Preventive Maintenance Trash

• Inspected all trash can and dog bag locations twice a week and replaced bags as needed.

• Daily litter pick up at:

o The Ranch House parking lots and the Frisbee Golf Course

o The Community Center parking lots

o The Community Park

o Simms St. from Gore Range Rd. to Chatfield High School

o The Prairie Meadow Park parking lot

• Picked up litter on Continental Divide and on Valley Parkway.

• Relocated all trash cans and dog bag dispensers in North Ranch Park.

• Removed the sod and built crusher fine pads at the new trash locations in the North Ranch Park.

• Cleaned trash out of the inlet and outlet of the Settlement Pond.

• Treated the Settlement Pond with a sludge and waste remover product. This product along with

the aerators in the pond reduce algae growth.

• Replaced the dog bag dispenser in Heirloom Park adjacent to Club Drive.

• Relocated trash can on Greenbelt ‘W’.

• Cleaned out all the concrete drain pans on Greenbelt ‘E’.


Playground

• Performed the monthly equipment inspection on each of the playgrounds and made all the

necessary repairs.

• Raked the engineered wood fiber in all of the playgrounds and the sand in the volley ball courts

weekly.

• Removed the sway basket feature from the Community Park playground.

• Relocated park information sign at the Dakota Lodge.

Athletic Fields

• Maintenance on all baseball fields was performed daily.

• Painted the storage shed door in the Community Park.

• Treated weeds at all baseball field locations.

• Sodded worn areas on the Ranch House east soccer field. Additional water was used during the

establishment period of this sod by using the water truck.

• Removed and stored the Community Park east baseball fields’ homerun fence.

• Rebuilt, by adding new clay, the batter boxes on both of the baseball fields at Community Park

Fence Repair

• Completed fence repairs throughout the Ranch.

• Repaired fence rails on Greenbelt ‘I-1’ that had been damaged by falling branches during a

storm.

• Closed and installed safety fence around the Settlement Park bridge. The bridge is in need of

replacement and alternatives are being researched.

Lighting Repairs

• Performed the monthly light inspection.

• Replaced bulbs on greenbelt light pole E-23 and a parking lot pole light at the Parks Department

facility.


• Replaced a ballast, socket and bulb on a pool deck light at the Ranch House.

• Began the conversion from metal halide light bulbs to LED bulbs in the greenbelt pole lights. Working

with a local distributor and taking advantage of an Xcel Energy rebate program we were able to take

delivery on enough light bulbs to replace all of the greenbelt lights at no charge. We should see

significant energy savings from this conversion program

D. Irrigation

• Reconnected the main line and reinstalled two control valves that had been removed in

preparation for the sidewalk repair work at the Community Center.

• Flushed out main lines and valves on the Valley Parkway that had been filled with dirt following

damage caused by a utility companies boring contractor.

• Removed and repaired booster pumps located on Cochetopa and on Greenbelt ‘E’.

• Replaced paddle on the flow switch that controls the booster pump on Sawatch Range Rd.

• Tested the new back flow device in the Ranch House pool pump room. The report was submitted

to the Ken-Caryl Ranch Water and Sanitation District.

• Replaced a decoder on the Valley Parkway and one in Writer Bowl.

• Replaced one control valve and installed an ‘Add-A-Zone’ to provide water to an area at the

Dakota Lodge.

• Trenched in new pipe in the area of Mt. Marcy at the north entrance. The original pipe was

damaged during the fence replacement project earlier this spring.

• Repaired a lateral line in Heirloom Park.

• Replaced three irrigation control valves on Greenbelt ‘E’.

• Adjusted sprinkler zones throughout the Ranch to provide additional water to areas that were

seeded.

• Located and repaired a faulty wire along Club Drive near the Community Center.

• Replaced a ball valve on the main line on Continental Divide and San Juan Range Rd.

• Inspected all controllers and made repairs and adjustment to the system as needed.

STATUS REPORT Page 11 III. RECREATION

A. Fitness Center:

June 2016 PARTICIPANTS

June 2017 PARTICIPANTS

Nursery Services Community Center 9 children 0 children

Adult Programs

Cardio / Weight Room Community Center 1608 1962 Yoga Community Center 103 201

Fitness Classes Community Center 555 620

Water Aerobics 318 360

Membership Passes Sold Yearly 7 8

3 Month 18 21

1 Month 31 44

Punch Pass 7 16

Corporate Pass 0 0

Silver Sneakers 23 3

Silver Sneakers Payment $804 $1224

Drop in Usage N/A 96 individuals

B. General Recreation Programs:

C. Tennis Programs: INDOOR TENNIS PROGRAM CC

Indoor Available 1672 1456

Pickleball Mixer 0 12

Pickleball Lessons 0 0

Indoor Open 87.5 43

Tae Kwon Do (DL) 4 8

Skyhawks (RH) 30 15

Challenger Soccer Camps (RH) 80 53

Babysitting Clinic (RH) 14 30

Speed Camp for Youth (CC) 3 10

Youth Weight Room Certification (CC) 6 16

Adult Personal Training (CC) 0 23


Indoor Leagues 80 111

Indoor Lessons 604.5 523.5

PCT 0 0

PB Mixers-hrs 0 6

TENNIS PROGRAM Cardio Tennis 81 $360 / 52

Private / Group Lessons 117 116

Adult Tennis Lessons 24 11

Adult Tennis Leagues 14 62

Junior Tennis Lessons 139 66

OUTDOOR COURT USAGE (COMMUNITY CENTER) Outdoor Available 1104 1824

Open 178 393

Leagues 74 209

Lessons 305.5 239

OUTDOOR COURT USAGE (BRADFORD)

Open 290 272

OUTDOOR COURT USAGE (RANCH HOUSE)

Open 524 271

Leagues 632.5 452

Tournaments 177 198

Lessons 114 47

High School 0 0

Ball Machine 63.5 41

Jr. Interclub 162 511

C. Summer Camp:

D. Summer Camp:

Location Program Total

Registered

Registered Daily

Average

Number of Days

Ranch House

Hoots 698 32 22 Dah Bears 732 33 22

Mountain Lions 792 36 22


Dakota Lodge

Frogs / Tadpoles

1320

60

22

Community Center

Prairie Dogs Half Day 122 5 22 Full Day 170 8 22

Chickadees 493 22 22 E. School Age/Teen Programs:

Location Program Total Registered

Ranch House

Counselor in Training – CIT (10 Days) 7 Oh Snap! Photography (5 Days) 13

Get Outdoors (5 Days) 5

Rock On! Beginners Climbing Camp (5 Days) 13

Craig Cruisers! Intermediate Climbing Camp (5 Days) 7

Ken-Caryl Theater Club (5 Days) 14

Lego Camps (10 Days) 35

F. Before and After School:

Location Total Registered

Registered Daily Average

Number of Days

Community Center N/A N/A N/A Ranch House N/A N/A N/A DL - Young Explorers N/A N/A N/A

G. Preschool Programs:

Class Location Total Attendance Rainbow Room Community Center N/A Sunshine Room Community Center N/A Before Care Community Center N/A After Care Community Center N/A Columbine Room Ranch House N/A Baby Time Ranch House N/A Story Time Ranch House 42 Adults / 59 Kids

H. KC Nature Programs:

Location Total Registered

Registered Daily Average

Number of Days

Adult Hikes 0 0 0 Outdoor Discovery 0 0 0 Family Program 0 0 0


Childs Environmental Birthday Party (DL)

10 10 1

Wildlife Awareness Open House (DL)

12 12 1

I. Pool

Pool Usage:

Pool # Guests # Days Daily Average Bradford Pool 1992 29 69 Community Center Pool 5544 30 185 Ranch House Pool 4855 28 173

Swim Lessons:

Pool # Guests # Weeks Daily Average Ranch House 196 4 49 Community Center 97 2 49 Private Swim Lessons 4 (RH)

18 (CC)

Revenue:

Summer swim passes sold to non-residents:

Total: $1,465

Family of 4 Youth Adult 3 3 0

$1,165 $300 0 Total dollars for guest

fees all three pools combined

Total: $6008.00

Bradford

Ranch House

Community Center

116 428 658 $579.00 $2138.00 $3,291.00

Pool Parties Total: $0

Bradford Ranch House Community Center 0 1 0

$0.00 $265.00 $0.00

J. Special Events

Music a la Mode: 300 participants Flick & Float: 400 participants

KCR Fitness CenterYTD Statistics

YTD Total Cardio / Weight Room Yoga

Fitness Classes

Total Check- Ins

Yearly Pass 3 month 1 month Punch Pass

Silver Sneakers Drop In

Personal Training

2015 6565 777 3332 10674 51 70 89 57 42 900 242016 2756 632 1371 4759 111 58 71 90 16 210 02017 10364 1699 3533 15596 99 113 152 105 40 487 71

KCR Fitness CenterYTD Statistics

JanuaryCardio / Weight Room Yoga

Fitness Classes

Total Check- Ins

Yearly Pass 3 month 1 month Punch Pass

Silver Sneakers Drop In

Personal Training

2015 1228 157 749 2134 18 21 15 14 16 261 82016 562 160 512 1234 0 0 0 21 4 109 02017 2207 389 657 3253 20 35 28 34 22 132 5

February2015 978 151 677 1806 5 11 18 10 9 153 12016 566 162 459 1187 0 0 0 37 4 51 02017 2037 388 608 3033 9 6 32 14 0 103 14

March2015 1127 142 637 1906 13 11 20 10 5 176 02016 0 0 0 0 0 0 0 0 0 0 02017 2090 344 750 3184 11 21 27 11 9 82 15April2015 1760 170 687 2617 13 13 17 9 6 149 102016 985 160 0 1145 109 35 32 19 4 0 02017 2057 330 757 3144 43 20 26 20 6 75 14May

2015 1472 157 582 2211 2 14 19 14 6 161 52016 643 150 400 1193 2 23 39 13 4 50 02017 1973 248 761 2982 16 31 39 26 3 95 23June2015 1612 167 527 2306 7 11 31 14 6 169 22016 1608 103 873 2584 7 18 31 7 23 02017 1962 201 980 3143 8 21 44 16 3 96 23

KEN-CARYL RANCH METROPOLITAN DISTRICT JUNE 2017

PROG #RESULTS JUNE

2017RESULTS JUNE

2016RESULTS YEAR TO DATE 2017

RESULTS YEAR TO DATE 2016

2017 JUNE YTD BUDGET 2017 BUDGET

2017 REMAINING BUDGET YTD

DEFERRED REVENUE

REVENUES - GENERAL Property Taxes 005 759,634.02$ 792,362.80$ 2,667,293.09$ 2,681,087.49$ 1,354,623.00$ 2,709,246.00$ 41,952.91$ Special Owner Tax 005 29,355.60$ 23,681.58$ 164,578.28$ 119,109.65$ 137,500.00$ 275,000.00$ 110,421.72$ Ivestment Income 005 612.68$ -$ 612.84$ -$ 1,000.00$ 2,000.00$ 1,387.16$ Interest Income-PMD 05 -$ -$ 438.73$ -$ TOTAL REVENUES-GENERAL 789,602.30$ 816,044.38$ 2,832,922.94$ 2,800,197.14$ 1,493,123.00$ 2,986,246.00$ 153,323.06$ REVENUES - PROGRAM-GENERATED -$ General Operations 020 11,234.36$ 11,617.59$ 79,521.25$ 131,961.86$ 61,400.00$ 122,800.00$ 43,278.75$ Facilities RH Bradford 310 33.00$ -$ 331.00$ -$ -$ -$ (331.00)$ Facilitties-Dakota Lodge 311 1,820.00$ -$ 3,860.00$ -$ 12,500.00$ 25,000.00$ 21,140.00$ Turf Management 315 -$ -$ 876.40$ -$ 500.00$ 1,000.00$ 123.60$ Horticulture 320 -$ -$ -$ 20.00$ -$ -$ -$ Parks Managemnt 330 375.00$ -$ 4,380.00$ 685.00$ 500.00$ 1,000.00$ (3,380.00)$ Fleet Maintenance 335 600.00$ -$ 3,600.00$ 2,500.00$ -$ -$ (3,600.00)$ Irrigation 340 225.00$ -$ 525.00$ -$ 50,000.00$ 100,000.00$ 99,475.00$ Snow Removal 345 -$ -$ 1,713.44$ 3,198.75$ 1,750.00$ 3,500.00$ 1,786.56$ Youth Playing Fields 360 6,880.00$ -$ 25,377.00$ 16,906.00$ 23,000.00$ 46,000.00$ 20,623.00$ Recreation Mgt/Gen'l Ops 405 -$ -$ -$ 68,750.01$ -$ -$ Environmental Education 408 50,522.50$ 47,114.53$ 102,076.23$ 68,232.51$ 91,250.00$ 182,500.00$ 80,423.77$ 57,266.00$ Wellness 409 12,975.58$ 8,438.08$ 66,016.81$ 578.47$ 54,500.00$ 109,000.00$ 42,983.19$ 44,640.00$ Recreation Services 410 10,208.14$ 4,307.75$ 32,858.20$ 19,934.05$ 22,850.00$ 45,700.00$ 12,841.80$ Aquatics (Ranch House) 415 6,438.50$ 6,282.00$ 8,997.50$ 10,779.00$ 22,750.00$ 45,500.00$ 36,502.50$ 2,226.00$ Aquatics (Bradford) 417 579.00$ 253.00$ 589.00$ 253.00$ 700.00$ 1,400.00$ 811.00$ Cultural/Community Events 425 -$ 628.00$ 781.00$ 1,228.00$ 5,650.00$ 11,300.00$ 10,519.00$ General Operations/Community Center 430 -$ -$ 180.00$ -$ -$ (180.00)$ Tennis 431 43,164.78$ 44,946.38$ 255,103.34$ 44,946.38$ 285,500.00$ 571,000.00$ 315,896.66$ 43,613.00$ Aquatics (Comm Ctr) 433 7,899.77$ 9,169.75$ 8,585.52$ 9,817.85$ 14,550.00$ 29,100.00$ 20,514.48$ 3,096.00$ Youth Servcies 435 142,220.00$ 109,623.25$ 294,075.64$ 109,623.54$ 459,500.00$ 919,000.00$ 624,924.36$ 181,328.00$ TOTAL REVENUES-PROGRAMS 295,175.63$ 242,380.33$ 889,447.33$ 489,414.42$ 1,106,900.00$ 2,213,800.00$ 1,324,352.67$ TOTAL REVENUES 1,084,777.93$ 1,058,424.71$ 3,722,370.27$ 3,289,611.56$ 2,600,023.00$ 5,200,046.00$ 1,477,675.73$

-$ EXPENDITURES -$ District Board of Directors 005 430.60$ 569.25$ 3,499.63$ 5,092.32$ 5,229.50$ 10,459.00$ 6,959.37$ District Management 010 10,788.00$ -$ 50,890.58$ -$ 61,494.00$ 122,988.00$ 72,097.42$ Finance 015 20,806.10$ 26,191.10$ 86,414.94$ 118,890.33$ 85,571.50$ 171,143.00$ 84,728.06$ General Operations 020 50,354.75$ 43,215.87$ 240,053.85$ 216,439.59$ 216,081.50$ 432,163.00$ 192,109.15$ Resource Management 307 -$ 205.00$ -$ 205.00$ 2,250.00$ 4,500.00$ 4,500.00$ Facilities-Ranch House/Bradford 310 26,041.20$ 39,793.19$ 130,782.30$ 173,840.17$ 84,067.50$ 168,135.00$ 37,352.70$ Facilities-Dakota Lodge 311 1,375.00$ -$ 24,454.00$ -$ 43,540.00$ 87,080.00$ 62,626.00$ Turf Care 315 30,236.71$ 32,273.02$ 104,178.19$ 116,694.91$ 122,525.50$ 245,051.00$ 140,872.81$ Horticulture 320 26,485.07$ 30,998.65$ 76,277.26$ 79,569.99$ 59,820.50$ 119,641.00$ 43,363.74$ Forestry 325 147.99$ -$ 9,666.66$ -$ 45,432.00$ 90,864.00$ 81,197.34$ Parks Management/Gen'l Ops 330 45,648.50$ 31,458.82$ 173,765.35$ 163,122.26$ 159,582.50$ 319,165.00$ 145,399.65$ Fleet Maintenance 335 18,415.23$ 20,975.02$ 86,447.56$ 99,667.79$ 100,213.50$ 200,427.00$ 113,979.44$ Irrigation 340 45,918.59$ (69,069.53)$ 149,691.14$ 27,226.93$ 286,989.00$ 573,978.00$ 424,286.86$ Snow Removal 345 -$ -$ 333.14$ 1,076.67$ 1,250.00$ 2,500.00$ 2,166.86$ Preventive Maintenance 350 19,752.38$ 17,874.32$ 94,416.97$ 62,695.09$ 79,590.00$ 159,180.00$ 64,763.03$ Maintenance Shop 355 1,814.16$ 2,819.31$ 18,879.13$ 22,180.61$ 16,704.50$ 33,409.00$ 14,529.87$ Youth Playing Fields 360 1,004.65$ 1,452.18$ 5,478.51$ 3,819.95$ 5,314.50$ 10,629.00$ 5,150.49$ Maintenance (Comm Ctr) 365 16,232.38$ 19,149.29$ 87,892.52$ 58,311.94$ 55,924.00$ 111,848.00$ 23,955.48$ Recreation Mgt/Gen'l Ops 405 41,005.97$ 29,496.47$ 149,308.40$ 129,346.83$ 147,751.00$ 295,502.00$ 146,193.60$ Environmental Education 408 34,366.01$ 31,737.53$ 92,320.06$ 75,626.14$ 76,491.50$ 152,983.00$ 60,662.94$ Wellness 409 8,192.53$ 10,514.57$ 60,819.79$ 38,918.20$ 48,195.50$ 96,391.00$ 35,571.21$ Recreation Services 410 2,601.13$ 1,824.89$ 16,570.98$ 12,474.56$ 11,250.00$ 22,500.00$ 5,929.02$ Aquatics (Ranch House) 415 40,027.84$ 40,636.34$ 66,591.18$ 46,303.53$ 71,448.00$ 142,896.00$ 76,304.82$ Aquatics (Bradford) 417 10,379.30$ 12,381.42$ 14,643.20$ 14,768.67$ 17,884.00$ 35,768.00$ 21,124.80$ Cultural/Community Events 425 2,424.23$ 2,810.10$ 6,268.24$ 9,311.64$ 8,227.50$ 16,455.00$ 10,186.76$ Community Center Gen'l Ops 430 12,314.21$ 15,235.78$ 56,129.67$ 62,759.45$ 55,905.00$ 111,810.00$ 55,680.33$ Tennis 431 51,379.54$ 56,212.66$ 257,111.37$ 56,212.66$ 254,768.50$ 509,537.00$ 252,425.63$ Aquatics (Comm Ctr) 433 37,756.11$ 47,919.09$ 52,793.14$ 53,469.63$ 57,656.00$ 115,312.00$ 62,518.86$ Youth Services 435 100,554.59$ 118,042.37$ 283,950.25$ 118,042.37$ 335,103.50$ 670,207.00$ 386,256.75$ TOTAL EXPENDITURES - PROGRAMS 656,452.77$ 564,716.71$ 2,399,628.01$ 1,766,067.23$ 2,516,260.50$ 5,032,521.00$ 2,632,892.99$

-$ RESERVES/NON OPERATING -$ Capital Reserve Plan Contribution 550 -$ -$ -$ 75,000.00$ 150,000.00$ 150,000.00$ Salaries/Employee Merit -$ -$ -$ 5,000.00$ 10,000.00$ 10,000.00$ TABOR Reserve -$ -$ -$ -$ -$ TOTAL RESERVES/NON OPERATING -$ -$ -$ 80,000.00$ 160,000.00$ 160,000.00$

TOTAL EXPENDITURES/RESERVES 656,452.77$ 564,716.71$ 2,399,628.01$ 1,766,067.23$ 2,596,260.50$ $5,192,521.00 2,792,892.99$ ADDITIONS/DEDUCTIONS FROM FUND BALANCE 428,325.16$ 493,708.00$ 1,322,742.26$ 1,523,544.33$ 3,762.50$ 7,525.00$ (1,315,217.26)$

FOOTHILLS PARK & RECREATION DISTRICT REGULAR BOARD OF DIRECTORS MEETING

May 23, 2017

The regular meeting of Foothills Park & Recreation District was held at Peak Community & Wellness Center, 6612 South Ward Street, Littleton, Colorado 80127. I. CALL TO ORDER: Director James called the regular meeting to order at 6:04pm. II. PLEDGE OF ALLEGIANCE: Director James led those in attendance in the Pledge of Allegiance

to the Flag of the United States of America. III. ROLL CALL: Director Bosanko: Present Director Farrar: Present Director Esolen: Present Director Meyer: Present Director James: Present ALSO IN ATTENDANCE: Paul Rufien, District Counsel; Ronald Hopp, Executive Director; Colin Insley, Director of Parks, Planning and Construction; Barb Butler, Director of Recreation Programs; Tom Woodard, Director of Golf; Dennis Weiner, Director of Administrative Services; Richelle Riley, Recording Secretary; other Foothills staff and members of the public. Potential conflicts of interest were disclosed pursuant to Colorado Revised Statutes 18-8-308(2), 24-18-109(3)(a), 24-18-110, and 32-1-902(3). IV. APPROVAL OF AGENDA: MOTION: Director Bosanko moved that the Foothills Board of Directors approve the May 23,

2017 agenda as submitted. Director Esolen seconded the motion. Poll of the Board: Director Bosanko, aye; Director Farrar, aye; Director Esolen, aye; Director Meyer, aye; Director James, aye. The motion was approved.

V. APPROVAL OF APRIL 25, 2017 MINUTES: MOTION: Director Farrar moved that the Foothills Board of Directors approve the minutes of

the April 25, 2017 board meeting as submitted. Director Meyer seconded the motion. Poll of the Board: Director Bosanko, aye; Director Farrar, aye; Director Esolen, aye; Director Meyer, aye; Director James, aye. The motion was approved.

VI. COMMUNITY COMMENTS:

A. District Showcase – New Fitness Equipment

Using a Power Point presentation, Tami Adams-Schlieman, Fitness/Wellness Supervisor, showed the Board new fitness equipment recently acquired for the cardio/weight room at Peak Community & Wellness Center and new Pilates reformers in the Evergreen Room. Ms. Schlieman talked about the CAGE training center at Foothills Fieldhouse. Ms. Schlieman discussed the certification requirements for instructors and coaches.

VII. OLD BUSINESS:

A. Board Policy Manual Update

Ronald Hopp indicated the policies in the Board Policy Manual are all being reviewed to make sure they are current so the manual can be brought up to date. He recalled that at the last board meeting, the Board approved to remove the Bylaws from the Board Policy Manual. After a cross check with the Special District Act by Paul Rufien, it was recommended that it did not add substance as a district policy. With that, staff reviewed the Duties and Responsibilities of the Board of Directors for any reference to the Bylaws and updates have been made per the redlined copy provided.

May 23, 2017 Page 2

Mr. Hopp outlined the attached policies as provided in the packet which were Fees and Charges Guidelines, staff recommended no change; Senior Citizen Age Discount Policy, staff recommended no change; District Resident Identification Card, staff recommended no change; Alcoholic Beverages in Facilities Policy, staff recommended changes per redlined copy attached. There was discussion about the intent of adding “It is prohibited to bring outside alcohol into the permitted designated areas” to the policy and what are permitted designated areas; staff can make some modifications to that section of the policy. Scholarship Policy, staff recommended changes per redlined copy attached; Arts & Events Agency, staff recommended no change. Going back to the alcohol policy, Director James mentioned that page D-1and the following page could be summarized more simply. Mr. Hopp agreed staff can meld that together and bring it back for the Board’s consideration.

MOTION: Director Meyer moved that, with the exception of the Alcohol in Facilities Policy, in an effort to update the Board Policy Manual, the Foothills Board of Directors approve the attached policy revisions as discussed. Director Bosanko seconded the motion. Poll of the Board: Director Bosanko, aye; Director Farrar, aye; Director Esolen, aye; Director Meyer, aye; Director James, aye. The motion was approved.

VIII. NEW BUSINESS:

A. Board Election of Officers

Mr. Hopp said that traditionally in May, the Board has an election of officers. The Board can make a motion to nominate the same officers, or individuals can change positions. The Board agreed to keep their current positions.

MOTION: Director Bosanko moved that the Foothills Board of Directors continue with the current officer assignments. Director Esolen seconded the motion. Poll of the Board: Director Bosanko, aye; Director Farrar, aye; Director Esolen, aye; Director Meyer, aye; Director James, aye. The motion was approved.

B. Memorial Bench Application

Colin Insley said staff received a memorial bench request from Machelle Jungerman for a bench in Clement Park. He pointed out the wording for the plaque and location for the bench included in the packet. There was discussion about the replacement or removal of memorial benches if they ever became unsafe.

MOTION: Director Esolen moved that the Foothills Board of Directors approve the memorial bench request from Ms. Machelle Jungerman for the purpose of placing a park bench with plaque along the lake trail at Robert F. Clement Park. Director James seconded the motion. Poll of the Board: Director Bosanko, aye; Director Farrar, aye; Director Esolen, aye; Director Meyer, aye; Director James, aye. The motion was approved. There was discussion about things used for dedications and cost. Mr. Hopp pointed out a dedication and a monetary memorial are two different things, and elaborated. He recognized that the District policy states that for any memorial bench, tree, etc., the Board ultimately has to approve.

IX. EXECUTIVE DIRECTOR’S REPORT: Referring to the report provided, Ronald Hopp talked about the Clement Park project progress.

Mr. Hopp thanked the Mesa View Estates HOA board; they are paying for daily swim admissions for Mesa View residents to use the Sixth Avenue West pool and the District saw an increase in utilization. Mr. Hopp indicated the Belleview Acres playground build is on June 10th from 7am to 4pm. Director Esolen pointed out the Swan Lake performance; Regina and staff did an amazing job. In answer to Director Bosanko, Barb Butler updated the Board on funding for Red, White & You. Mr. Hopp said close to 20 people have signed up for the Citizen Steering Committee meeting tomorrow night. In answer to Director James, Mr. Hopp elaborated on the meeting with Westridge HOA regarding the Beers Sisters dam rehabilitation project at Blue Heron Park.

May 23, 2017 Page 3

Mr. Hopp mentioned he and Mr. Insley have had a couple of meetings with individuals who have asked the District to consider building a bike park in an area that master plans have shown would be a potential expansion area for Meadows golf course. He indicated that may not be a good location for it and discussed. Mr. Hopp said USA BMX has contacted Denver Sports Commission with an interest to bid on a national event at the Mile High BMX track, potentially, in 2018.

X. DISCUSSION ITEMS:

A. 2016 Audit Report

Referring to the 2016 audited financial statements included in the packet, Dennis Weiner said the audit was completed over the first four months of this year by John Cutler & Associates. John Cutler was introduced to speak to the Board about the results of the audit and financial statements. Mr. Cutler indicated their audit opinion says that the financial statements are fairly stated, unmodified reports. As far as the financial picture, last year the District’s net position increased and the District was not over budget. As far as internal controls, Mr. Cutler indicated if things are found that rise to the level of writing, they are required to report those to the Board, and they didn’t have any of those types of things. Upon request by Director Esolen, a 114 Letter will be issued to the Board. Director Esolen inquired about the stated property tax revenues on the financials; Mr. Weiner can follow up with him.

B. Finance Update

Dennis Weiner reported the year-to-date operating revenues and expenditures as well as non-operating revenues and expenditures through April 30, 2017 as compared to budget, and highlighted items according to the report provided. The total District year-to-date operating revenues were higher than planned; operating expenditures were favorable to plan, Mr. Weiner explained. Net operating loss was favorable, primarily driven by higher operating revenues. Net non operating revenue was better than plan. As a result of the activity through April 30, 2017, net revenue was better than planned.

C. Feeding Many, Inc. Orchard Request

Mr. Hopp said staff were contacted by Dr. Shirl Smith, CEO/President of Feeding Many, Inc. According to their website it is a not-for-profit corporation for the purpose of providing sustainable, local production of fruits and vegetables for the community. Using the map provided, Mr. Hopp pointed out their current orchard location on Waterstone Community Church property. Mr. Hopp indicated the church has alternative plans for that property which will drive Feeding Many, Inc. to reestablish an orchard on a different site. The group’s request is for the District to consider allowing them to utilize Foothills Park & Recreation property to house their orchard and possibly other related pertinences. An informational video was shown, and Dr. Smith provided a Power Point presentation to the Board. There was discussion and questions were answered. It was explained that there are a lot of volunteers and Dr. Smith heads up and directs all of the maintenance of the orchards. Mr. Hopp indicated the intent tonight is if the Board likes the concept of an orchard and potentially a community garden housed on Foothills property, staff would continue to work through details on a location. Mr. Hopp assured that if the Board is interested in pursuing it, there will be a public process. Discussion continued. There was consensus from the Board that the organization could have a place in the District and staff can continue to dialog about the possibilities.

D. Facility/Programming Financial Reports

Mr. Hopp discussed there is more to the financial picture than just the operations of a specific facility, recreation center, or park. There is all the programming that goes into it, the salaries associated with it; this report is an inclusive look at every facility. It also talks about things that are encumbered. Facility operational revenues and expenditures are taken and then all internal and external programming revenues and expenditures. Using Power Point, Mr. Hopp outlined all operational revenues and expenditures associated with running each district facility, all of the internal and external programming expenditures

May 23, 2017 Page 4

and revenues, including staff wages and personnel costs. The only thing it does not include is administrative costs and any debt costs associated. The report demonstrated how the recreation and sports facilities, outdoor pools, regional parks, urban parks, trails and greenways, golf courses, and off site locations performed financially from 2012 through 2016. Mr. Hopp summarized all of the direct revenues of all district facilities not counting parks, and all of the expenditures; the District nets a little over $2 million. When parks are factored in, the expenditures outweigh revenue and it shows the deficit operational budget of a little over $2.4 million. Mr. Hopp reiterated this report provides detailed information to determine what is profitable, what is being subsidized, what facilities are helping subsidize other areas, and assists staff with decisions related to cost recovery and program prioritization, etc. There was discussion about fees for Jefferson County Public School rentals going up, and Barb Butler elaborated. Raising district field rental fees to match Jeffco Public Schools and possibly make up for losses experienced in regional parks and athletic complexes can be evaluated as part of the 2018 budget process. Ms. Butler added that in midsummer, staff does market surveys related to fees and makes recommendations early in the budget process.

XI. ADJOURNMENT: The regular meeting was adjourned at 8:24pm. The next regular board meeting will be held at

6pm on Tuesday, June 27, 2017, at Peak Community & Wellness Center, 6612 South Ward Street, Littleton.

Submitted by: Richelle Riley, Recording Secretary

KEN-CARYL RANCH METROPOLITAN DISTRICT

FOOTHILLS PARK & RECREATION DISTRICT

RIDGE/PEAK RECREATION CENTERS

2014-2017 ACTIVITY

MONTH-2014

January 1,368.00$

February 1,061.75$

March 819.50$

April 1,159.50$

May 345.50$

June 468.25$

July 527.75$

August 300.25$

September 523.75$

October 226.50$

November 1,814.50$

December 625.75$

TOTAL 2014 9,241.00$

MONTH-2015

January 1,257.75$

February 583.75$

March 2,057.00$

April 313.00$

May 354.00$

June 344.00$

July 464.00$

August 309.00$

September 548.25$

October 748.25$

November 3,574.00$

December 1,258.00$

TOTAL 2015 11,811.00$

MONTH-2016

January 1,578.75$

February 1,161.25$

March 819.25$

April 2,264.25$

May 461.25$

June 422.75$

July 425.75$

August 344.00$

September 434.50$

October 484.50$

November 2,267.00$

December 454.00$

TOTAL 2016 11,117.25$

MONTH-2017

January 747.25$

February 410.75$

March 521.75$

April 1,749.75$

May 428.25$

June 314.25$

July -$

August -$

September -$

October -$

November -$

December -$

TOTAL 2017 -YTD 4,172.00$

Open Space Committee Updates for May 24, 2017.

• North Boundary Fence- Sent out notification letters to adjacent properties. Removed old fence where located on private open space. Fence install scheduled to start on 5/22.

• Bee Hives- hives installed. Bees arrived on May 6. • Forestry- Weather delays have stymied progress on shaded fuel break work on Tin Cup. Contractor

selected for cut and treat of oak suckers; work to begin in mid June. • Weed Control- both in-house and contract broadleaf applications have begun. • Natural Areas-Met with Colorado Natural Areas Program staff to discuss management issues in north

and south hogback parcels. • North Massey Draw drainageway improvement project- Jefferson County is funding and

overseeing a drainageway improvement project on North Massey Draw between the EQC and Brannon Gearhart Park. Construction is scheduled for later in the summer. A geotech crew was on site recently to take core samples for the project.

• Westerly Apartments- Site development plan review through Jefferson County moving forward. Plan is to build 345 units in the NW corner of the Jefferson Corporate Center adjacent to the SE corner of the South Hogback Open Space. Staff anticipates future discussions with community leaders about managing potential access to the SHBOS from this new development.

• Ebikes as OPDMD in private open space- The MA Board officially expressed their support for the use of ebikes as a mobility device for persons with disabilities in private open space. Staff is working on a policy for the Board to approve on 6/20.

• 99 North Ranch Road- New owner is contact with staff re plans to improve automatic gate. Staff is researching driveway easement agreement to determine allowable activities.

• Trail Maintenance and other trail related issues- Decision on design alternative for culvert pipe for Brannon Gearhart Park Trails Improvement Project made by Board on 5/16. Staff will move project into final design and permitting stage. OSC toured EPT-Manz project site and provided comment on plan. Public open house scheduled for 6/8. Notification letters sent out to 64 adjacent properties. Discussion with Board about final challenges to hiring wetland expert to complete wetland delineation. Mark property boundaries for anticipated work on Red Fox Trail. MA Board notified of Kiln trail re-route on 5/16. Volunteer Trail Coordinators provided update on their projects in monthly report submitted to the Board and OSC.

• Miscellaneous- Snow removal at Dakota Lodge/EQC. New interpretive sign installed at Bradford trailhead kiosk. Remove old encroachment from 23 North Ranch Road. Replace rules signs in Private Open Space at various locations. Additional graffiti removal at Bradford Park area. Researched roof designs for trailhead kiosks.

• Patrol, Visitor Safety- Conducted training for Volunteer Patrollers. Provided educational article re recognizing symptoms of and avoiding plague after fox carcass tested positive for the bacteria. Patrol staff including Seasonal Patrol Rangers attended 4 days of training at the Ranger Excellence School in Larimer County. Assist West Metro with search and rescue of injured mountain biker on 5/5. Updated list of West Ranch residents authorized to use KCOS trails. Performed property boundary location assessments, patrolled trail and off-trail areas and enforced rules, per normal.

On-Going Projects;

• Manor House open space restoration- Project on hold while Board seeks second opinion on restoration design.

• Management Plan Task Force- On-going, next meeting 5/31/17. • Utility and ROW management- seeking proposal from land man on cost of documenting easements. • Manor House Prairie Dog Colony Relocation- Trapping at the capture site has been shut down for

pupping season. Trapping and flushing will resume in June-July timeline. Estimate of remaining prairie dogs at capture site is between 12-36 individuals. Staff continues to backfill burrow openings at the capture site.

KEN-CARYL RANCH OPEN SPACE COMMITTEE

MONTHLY MEETING MINUTES

WEDNESDAY, APRIL 26, 2017

7:00 p.m. – 10:00 p.m.

DAKOTA LODGE 14422 WEST KEN-CARYL AVENUE

LITTLETON, COLORADO 80127

I. Call to Order at 7:03pm II. Conflict of Interest NONE

Constituent list Role Attendance (yes/no)

Vinny Badolato KCRHS Liaison Yes

Sean Devin OSC Yes

Mark Celusniak OSC (chair) Yes

Colin Crotty OSC Yes

Bob Generoli MD Board Representative Yes

Brian Lee OSC Yes

Peter Marozas Ranger No

Dan Mullins MA Board Representative Yes

Gary Norton Ranger Yes

Tim Moriarty OSC Yes

Matt Oven Ranger Yes

Dave Schmude OSC Yes

Bruce Stover OSC (secretary) Yes

Sean Warren Open Space Manager Yes

Jeff Lyslo Volunteer Trail Coordinator Yes

Other participants Scott Brubaker Mike Daigher

Kris Miceli

III. III. Approval of Minutes – meeting minutes from March 22, 2017, Approved unanimously with various corrections

and edits via e-mails. IV. Resident and special event requests.

A) Request from Ken-Caryl Ranch Historical Society to install donated benches in open space. (1) Vinny Badolato discussed the historical society’s request to install two donated stone benches

commemorating the history of the Bradford and Perley families at KCR, in the orchard area north of the Bradford Perley house. Designs are the same as previously approved stone benches, and will have etched inscriptions. (a) After much discussion it was moved seconded and voted unanimously to recommend ap-

proval of the Historical Society request, with final location details to be worked out with staff. (2) Request from Kris Miceli to install a donated memorial bench in open space off the Bradford

Trail, at an overview site. Several sites were proposed and discussed. The proposed sites are in a similar area to a master-planned bench location, so that may be the best option. The bench and pic-nic table master planning is underway , so this request will be considered with other requests once the bench master planning is completed within the next few months.

B) Resident’s request to modify Massey Draw Trail (canyon-section) to facilitate passage around or through

rock faces (scramble section). 1) A written request to construct a go-around/ alternate trail, or install a ladder or rings etc. around the

Massey Draw Trail’s scramble section was read and considered by the OSC. OSC members discussed the request, and noted that this issue has come up several times in the past.

2) The dominant feedback from the KCR community in the recent opinion poll OSC conducted on this question is to NOT significantly alter this beloved and unique “crux” section in Massey Draw. There are other easier trails that lead to the upper open space areas, with another trail (Cougar) due for com-pletion in the near term. The Massey Draw trail includes natural features that make it more challeng-ing, and its uniqueness offers a diversity of trail types and variety for all residents to enjoy.

3) OSC believes it is a good idea to label the trail map to indicate that a scramble section exists in the Massey Draw canyon section, in order to forewarn those not looking for or expecting this type of trail experience. Staff to work on this.

4) Staff will draft a formal response letter to the resident request. V. Member Open Forum (Resident comments) – No One Present. VI. Action Items.

A) Minor re-route design for Kiln Trail. Review design per section III.A. of the Ken-Caryl Ranch Trails Im-plementation Process (TIP). 1) Jeff Lyslo discussed a minor trail re-route and re-design to improve drainage and erosion issues with a

fall-line section of the Kiln Trail. The steep fall line section near the prairie dog town will be reclaimed and replaced with a new section on a more gentle cross-slope to make this section easier to maintain.

2) Length is 400 feet, so according to the TIP, this is a notification to the Board of the re-design. 3) OSC moved, seconded and voted unanimously to approve the re-designed trail alignment.

VII. Communication/Discussion Items.

A) Communication/Discussion- follow up on weed control discussion from February OSC meeting. 1) Quoted Costs for helicopter aerial spraying alternatives in the large acerage north and south hogback

strike-valleys away from residential areas was presented by Ranger Gary Norton. Comparisons of costs for aerial spraying vs. boom trucks and handgun weed control methods for theses monoculture areas were discussed. Moving away from boom spraying techniques to treat areas without leaving wheel tracks in the grass on open space will cost more money, as more labor will be needed to cover the same areas without using vehicles.

2) This is an ongoing discussion item which may lead to a recommendation and request for a budget in-crease in the weed control program to alleviate wheel tracking concerns.

B) Discussion- “Parking Lot” list; review latest draft. 1) OSC reviewed and discussed each item and progress made/ task completed in the “parking lot" to do

list. Timeframes for task completion were also reviewed and refined/updated.

C) Communication/Discussion-bench and picnic table plan; presentation by Colin Crotty and David Schmude. 1) The Picnic table and bench masterplan is coming along. A lot of discussion on the master plan for

bench and table locations to accommodate obvious and current social use areas, and strategic view ar-eas. The goal is to identify and then use planned locations that fulfill a use need or an obvious view point.The plan is being developed to address designs and maintenance issues. Ongoing

D) Discussion- East Plum Thicket/Manzanita social trail adoption; next steps.

1) OSC members and staff discussed the field trip observations of the proposed design and routing modi-fications to adopt the “East Plum Thicket/Manzanita” social trail. The field tour with staff and OSC was conducted on April 14. Segment 7 and the crossing location on Valley Parkway between Wood-ruff and Manzanita is still in discussion due to wildlife issues coupled with the “blind curve” near Manzanita.

2) Jeff and Dan will revise the plan to incorporate some options for this road crossing in section 7. 3) The next steps are community outreach and notification (social media, newsletter/paper), as well as

planning and conducting a community meeting to gain input on the trail proposal. OSC agreed a June date for the community meeting is an appropriate time frame and staff will begin this process.

E) Communication/Discussion- Easement and rights of way management; results of agency survey.

1) Brian Lee indicated a title company research of the ~300 different easements affecting KCR could cost thousands of dollars. A better approach appears to be having a Landman Consultant do a preliminary investigation and catalog the various easements. Staff will follow up with the Landman consultant to see about initiating this preliminary research.

2) This is a complicated and ongoing problem. OSC goal is to eventually make a recommendation to the Board on a plan to get control over our easements and the notification process for entering and using the easements by utility companies and others.

F) Communication/Discussion- Use of e-bikes as other power driven mobility devices in open space.

1) OSC was informed that the Ken Caryl Metropolitan District approved e-Bikes for use on Public Open Space areas under the ADA. A private open space policy needs to follow soon.

2) A long discussion on this issue by staff and OSC members. Many different viewpoints. Although the OSC has not yet formed a recommendation on this question, it seems to most present that e-bike use in one form or another on KCR’s private opens space trails is inevitable, for many reasons.

3) Next steps to forming a recommendation could be performing a survey to gauge community input on this issue.

G) Discussion- Response to Jim Fodor regarding suggestions for ecosystem preservation

1) OSC discussed the suggestion and reviewed current ecosystem preservation areas already contained in the master plan with staff. Staff will draft a formal memo to respond to Dr. Jim Fodor’s suggestion for an ecosystem preservation alternative to the Docmann Gulch Trail proposal.

H) Communication- Volunteer Trail Coordinator Program : Monthly Summary (Attached) I) Communication; Open Space Manager’s Update Report (Attached).

VIII Meeting Adjournment 10:34pm

Ken-Caryl Ranch Open Space Management Plan Task Force

Notes from April 20, 2017 Meeting

• The meeting notes from the April 6, 2017 meeting were approved by the Task Force members.

• The group discussed the idea of a nature preserve. The task force does not feel there is a need to designate a nature preserve area in Ken-Caryl Ranch Open Space. The Open Space Management Plan includes methods to preserve the natural environment of our open space. It is the task force’s opinion that the Open Space in and of itself is a nature preserve area. A nature preserve by definition is a tract of land managed so as to preserve its flora, fauna, and physical features.

• Sean Warren discussed the 811 Locate service. The Master Association can subscribe to 811 so we are notified by contractors when they will be doing work in our Open Space.

• The task force discussed rock climbing and whether it is allowed in our Open Space according to our insurance company. Sean will have an update at the next meeting.

• The task force discussed the Wildlife/Threatened and Endangered Species section of the plan:

o Discussed that no threatened and endangered wildlife species are currently found on Ken-Caryl Ranch.

o Discussed dead trees in the open space. They are removed at staff discretion. o Discussed trail development, habitat fragmentation and consideration of wildlife

habitat. Refer to the Trails Master Plan in the document. o Discussed adding an action to evaluate night-time open space use and its impact

on wildlife. o Discussed adding an action to improve signage designating sensitive areas. o Finished objective 1 and will review the rest of the section at the next meeting.

• The next meeting is May 17, 2017, at 6:30 p.m. at Dakota Lodge.


Notes from May 17, 2017 Meeting

• The meeting notes from the April 20, 2017 meeting were approved by the Task Force members with the following change: lowercase “nature preserve area” in the second bullet.

• Sean Warren updated the group on the 811 Locate service. • Sean Warren updated the group on the Master Association’s planned policy allowing e-

bikes as mobility devices for disabled residents. • The task force discussed the Wildlife/Threatened and Endangered Species section of the

plan: o Bruce will re-write paragraph two under the background section. o Reword objective 2 (“Ensure the health…”) and the subsequent actions. o Make objective 3 (“Implement the guidelines…”) an action item and reword. o Refer to the vegetation section in objective 4 (“Integrate wildlife…”). o Combine actions 1 and 2 under objective 5 (“Educate residents...”) into one

action. o Pam will research the legality of killing snakes in Colorado (referenced under

objective 5). o In the last action under objective 5, add information about hazing wildlife and

not just coyotes. Add mountain lions, rattlesnakes and bears. o Re-order the objectives so there is a more logical flow. o Delete actions under objective 6 and reference the Animal Damage Control

section. o Change objective 7 to “Maintain and enhance bird habitat in open space” and

move it to objective 1. • The next meeting is May 31, 2017, at 6:30 p.m. at Dakota Lodge.


Notes from May 31, 2017 Meeting

• The meeting notes from the May 17, 2017 meeting were approved by the Task Force members.

• Sean Warren discussed the idea of an interpretive plan for the open space. • The task force discussed the Scientific and Educational Uses section of the plan:

o Change the proposed goals to objectives and make this the new goal of the section: To provide scientific and educational opportunities for Ken-Caryl residents.

o Several wording changes were made to the various actions in this section. Victoria will incorporate the changes into the plan.

• The task force discussed the Animal Damage Control section of the plan: o The task force agreed with Mark’s proposed changes to the introduction of the

section except for “so long as it does not put the public at danger.” o Change the first action under objective 1 to: Staff shall enforce Jefferson County

and Ken-Caryl Ranch regulations on off-leash pets, including but not limited to Jeffco fines. Staff will monitor compliance through logging dogs off-leash.

o Add this action to objective 1: Research impact of dogs on future trails. o Under objective 3, delete actions 2 and 3 and replace with: Equestrians should

follow trail use guidelines. o The task force does not want to add an action about social media postings for

animal sightings. Instead, add this action: Communicate frequent animal sightings to increase awareness when deemed necessary.

o Sean wants to add additional actions under objective 4. He will send them to Victoria.

o Victoria will incorporate the changes into the plan. • Victoria will put together the process and schedule for public input/approval for the

plan. • The next meeting is June 13, 2017, at 6:30 p.m. at Dakota Lodge.

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