AGENDA Ordinary Meeting of Council · 12/12/2018 · Kerren Miles, Community Development Officer...

AGENDA

Ordinary Meeting of Council

5.30pm Wednesday 12 December 2018

VENUE: Committee & Council Room 76 Deakin Ave, Mildura

NEXT ORDINARY COUNCIL MEETING 5:30pm Wednesday 23 January 2019

Copies of Mildura Rural City Council’s Agendas & Minutes can be obtained online at www.mildura.vic.gov.au

Prayer

Almighty God,

We who are gathered together in Council,

pledge ourselves to work in harmony for

the welfare and development of our Rural City.

Guide us, we pray, in our deliberations,

help us to be fair in our judgement and

wise in our actions,

so that prosperity and happiness

shall be the lot of our people.

Amen.

Acknowledgement of Country

“I would like to acknowledge the traditional custodians of

the land on which we are meeting, the Latji Latji people,

and pay my respects to Elders both past and present.”

Note to Councillors

Declaration of Interest Councillors should note that in accordance with Section 77A of the Local Government Act 1989, there is an obligation to declare a conflict of interest in a matter before Council. A conflict of interest can be a direct or indirect interest in a matter. A person has a direct interest if:

1. There is a reasonable likelihood that the benefits, obligations, opportunities or circumstances of the person would be directly altered if the matter is decided in a particular way;

2. There is a reasonable likelihood that the person will receive a direct

benefit or loss that can be measured in financial terms if the matter is decided in a particular way;

3. There is a reasonable likelihood that the residential amenity of the person will be directly affected if the matter is decided in a particular way.

A person has an indirect interest if the person has:

1. A close association whereby a “family member” of the person has a direct or indirect interest or a ”relative” has a direct interest, or a member of the person’s household has a direct interest in a matter;

2. An indirect financial interest in the matter;

3. A conflicting duty;

4. Received an “applicable” gift;

5. Become an interested party in the matter by initiating civil proceedings

or becoming a party to civil proceedings in relation to the matter; or

6. A residential amenity affect.

Disclosure of Interest A Councillor must make full disclosure of a conflict of interest by advising the class and nature of the interest immediately before the matter is considered at the meeting. While the matter is being considered or any vote taken, the Councillor with the conflict of interest must leave the room and notify the Chairperson that he or she is doing so.

INDEX

1 PRAYER AND ACKNOWLEDGEMENT OF COUNTRY ........................................... 5

2 OPENING AND WELCOME ...................................................................................... 5

3 PRESENT .................................................................................................................. 5

4 APOLOGIES ............................................................................................................. 5

5 CONFIRMATION OF MINUTES ................................................................................ 5

6 CONFIRMATION OF ASSEMBLY OF COUNCILLORS ............................................ 6

7 NOTIFICATION OF ABSENCE ................................................................................. 8

8 MAYORAL REPORT ................................................................................................. 9

8.1 MAYOR'S REPORT NOVEMBER 2018 ......................................................... 9

9 COUNCILLORS REPORTS .....................................................................................10

9.1 COUNCILLORS REPORT NOVEMBER 2018 ...............................................10

10 RESPONSES TO COUNCILLORS QUESTIONS .....................................................13

10.1 CR MARK ECKEL - DOLLY PARTON IMAGINATION LIBRARY ..................13

10.2 CR GLENN MILNE - COUNCIL PROJECTS .................................................14

11 QUESTIONS FROM COUNCILLORS ......................................................................15

12 NOTICES OF MOTION .............................................................................................15

13 PETITIONS ...............................................................................................................15

14 MANAGEMENT REPORTS ......................................................................................15

15 URGENT BUSINESS ...............................................................................................15

16 PUBLIC QUESTIONS ..............................................................................................15

CONFIDENTIAL BUSINESS ................................................................................................15

17 CONFIDENTIAL REPORTS .....................................................................................15

17.1 SECTION 89(2)(H) - (ANY OTHER MATTER WHICH THE COUNCIL OR SPECIAL COMMITTEE CONSIDERS WOULD PREJUDICE THE COUNCIL OR ANY PERSON) ......................................................................15

18 CLOSURE ................................................................................................................15

GERARD JOSÉ

CHIEF EXECUTIVE OFFICER

Agenda - Ordinary Council Meeting Wednesday 12 December 2018

1 PRAYER AND ACKNOWLEDGEMENT OF COUNTRY

2 OPENING AND WELCOME

3 PRESENT

4 APOLOGIES

5 CONFIRMATION OF MINUTES

Ordinary Council Meeting held on 28 November 2018 That Council confirm the minutes of the Ordinary Council Meeting of 28 November 2018 as a correct record


6 CONFIRMATION OF ASSEMBLY OF COUNCILLORS

In accordance with Section 80A of the Local Government Act 1989 (the Act), records of Assemblies of Councillors must be reported at the next practicable Council meeting and recorded in the minutes. An Assembly of Councillors is defined in Section 76AA of the Act as a meeting at which matters are considered that are intended or likely to be the subject of a Council decision or the exercise of a delegated authority and which is either of the following:

A meeting of an advisory committee where at least one Councillor is present; or

A planned or scheduled meeting that includes at least half the Councillors and at least one Council officer.

The record is therefore presented for Council’s noting. Recommendation That Council note the Assembly of Councillors records for the following meetings:

Mildura Planning Scheme Review 2018 - 1 November 2018

Finance Advisory Committee Meeting - 6 December 2018

Council Forum - 6 December 2018


RECORD OF ASSEMBLIES OF COUNCILLORS

Assembly Details Councillor Attendees

All Other Attendees Matters Discussed Conflict of

Interest Disclosures

Mildura Planning Scheme Review 2018

1 November 2018

Cr Eckel

Cr Poole

Cr Cirillo

Cr Modica

Cr Clemence

Cr Milne

Martin Hawson, General Manager Community

Mark Jenkins, Manager Community Futures

Peter Douglas, Strategic Planning Coordinator

Phoebe Wilson, Strategic Planner

Chad Griffiths, Ethos Urban Consultant

1. Draft Report findings for the Mildura Planning Scheme Review 2018

Nil

Finance Advisory Committee Meeting

6 December 2018

Cr Clemence

Cr Modica

Chris Parham, General Manager Corporate

Mandy Whelan, General Manager Development

David Folvig, Manager Financial Services

1. Tender Award – Provision of Skip Bin Services - Contract 1819/8

2. Tender Award – Waves Flter Replacement – Contract 1819/11

Nil

Council Forum

6 December 2018

Cr Clemence

Cr Modica

Cr Brown

Cr Eckel

Cr Milne

Cr Poole

Win Scott, Chair Mallee Regional Partnerships

Gerard José, Chief Executive Officer

Mandy Whelan, General Manager Development

Martin Hawson, General Manager Community

Chris Parham, General Manager Corporate

Richard Sexton, Manager Corporate Administration

David Folvig, Manager Financial Services

Mark McMillan, Financial Services Coordinator

Jody Jones, Community Development Coordinator

Kerren Miles, Community Development Officer

Mark Jenkins, Manager Community Futures

Kate Henschke, Events and Projects Coordinator

1. Presentation – Mallee Regional Partnerships Update

2. Budget Review – September 2018 Quarter

3. Presentation – Merbein South Hall

4. Mildura Future Ready – Mildura Riverfront Redevelopment Stage 2 Masterplan

5. Councillor issues and questions

Nil


7 NOTIFICATION OF ABSENCE

Nil


8 MAYORAL REPORT

8.1 MAYOR'S REPORT NOVEMBER 2018

File Number: 02/01/06

1. Summary The following is a report on the activities and functions attended by Mayor, Cr Simon Clemence during the month of November 2018.

2. Recommendation That Council note the contents of this report.

3. Comments

Mildura Planning Scheme Review

Tourism and Economic Development meeting with Mildura Regional Development

Annual Council Meeting

Audit Committee Meeting

Financial Advisory Committee

Council Forum

Northern Mallee Leaders Graduation

Rating Strategy Workshop

Remembrance Day Wreath Laying Ceremony

FLOW FM radio interview

Extraordinary Councillor Vacancy countback

Mildura Future Ready Steering Committee

Australian Citizenship Briefing

Australian Citizenship Ceremony

CDB Strategy Review

Kiwanis In Mildura Presentation

DCP Update

Sunassist Annual General Meeting

Australia Day Awards Panel

FLO Connect Formal Student Presentation

White Ribbon Walk

Vision Australia radio interview

Mildura Airport Pty Ltd 10th Anniversary dinner

Mildura and District Genealogical Society 40th Anniversary

Zoe Support Annual General Meeting

Mayoral and Councillor Induction

Local Drug Action Team

Ordinary Council Meeting

Regional Cities Victoria - Bendigo


9 COUNCILLORS REPORTS

9.1 COUNCILLORS REPORT NOVEMBER 2018

File Number: 02/01/06

1. Summary The following is a report on the activities and functions attended by Councillors during the month of November 2018

2. Recommendation That Council note the contents of this Councillors report for the month of November 2018.

3. Comments

Cr Greg Brown

Ouyen Farmers Festival

Birchip Sunraysia Highway Committee Meeting

Ouyen Men’s Shed Official Opening

Cr Anthony Cirillo

Dried Fruits Australia Annual Growers Forum

Loddon Mallee Waste and Resource Recovery Group Meeting

Cr Ali Cupper

Community Projects Portfolio Council Grants Briefing

Cr Mark Eckel

Gender Equality Forum, Melbourne

Psyche Bend Committee of Management Meeting

Interview with Vision Australia

Opening the Mungo Print Exhibition

Australian Print Triennial Dinner

Sunassist Promotional Video

Jacaranda Village Awards

Remembrance Day & Armistice Centenary Commemorative Event at Red Cliffs

Vision Australia Radio Volunteers Afternoon Tea

Opening 3rd Year LaTrobe Creative Arts Students Exhibition

Opening of Mildura Workers Bowls Club Extension

CBD Strategy Public Consultation Sessions

Cultural and Arts Meeting

Mallee Sexual Assault & Mallee Domestic Violence Services Annual General Meeting

Gender Equity Action Group

Mallee Family Violence Executive Meeting

Local Family Safety Hub Establishment Forum

Summer School of Politics APPS

Food Next Door Annual General Meeting


Cr Glenn Milne

Autobarn 30 year Celebration

Ted Hurley Ski Race

Recreation Portfolio Councillor Grants Briefing

Sunassist Interview

Millewa Advisory Group Annual General Meeting

Remembrance Day & Armistice Centenary Commemorative Event at Red Cliffs

Launch of the Red Cliffs Peace Walk

Mildura Regional Development Tourism and Economic Development Meeting

Rate Strategy Workshop

Merbein Development Association Annual General Meeting

Mildura Riverfront Stage 2 Revised Masterplan – Public Information Session

Kenny Park Project Commencement of Works

Sunraysia Residential Services Fundraiser

Rail Freight Alliance Meeting

Speedway Victorian Titles

Wakeboard Event

Kiwanis In Mildura Presentation

Interview with Geraldton Newspaper

Cr Jason Modica

Arts Mildura Board Meeting

Sunraysia Riverwatch Annual General Meeting

Audit Committee Meeting

Mildura Future Ready Steering Committee Meeting

MC Twilight at Mildura Arts Centre

MDA Region 4 Meeting

Mildura Lions Club

Arts Mildura Meeting

Mildura Regional Development Annual General Meeting

Mildura Arts Centre Contemporary Ballet

AIBG Board Meeting

Cr Min Poole

Rotary Mildura Deakin Mildura Future Ready Presentation

AICD Graduation Ceremony


This table represents attendances by two or more Councillors at the following functions, as advised by Councillor acceptances for such functions:

Function Attended COUNCILLOR

Brown Cirillo Cupper Eckel Milne Modica Poole Sedgmen

Mildura Planning Scheme Review Meeting

Annual Council Meeting

Finance Advisory Committee

Council Forum

Northern Mallee Leaders Graduation Ceremony

Australia Alternative Variety Wine Show “Talk and Taste First Impressions” Forum

Rate Strategy Workshop

Count Back to fill extraordinary Councillor Vacancy

Citizenship Ceremony

Mildura Riverfront Stage 2 Revised Masterplan – Public Information Session

Princes Court Homes Annual General Meeting

Mildura / Upland Sister City Association Annual General Meeting and Thanksgiving Dinner

CBD Strategy Review Briefing

Dante Alighieri Awards Presentation, St Joseph’s College

DCP Update

Mildura Airport Pty Ltd 10th Anniversary Afternoon Tea

Mildura Airport Pty Ltd 10th Anniversary Dinner

Review of Australia Day Award Nominations Meeting

Flo Connect Formal Student Presentation

MRCC White Ribbon Walk

Zoe Support Annual General Meeting

Ordinary Council Meeting

Attachments There are no attachments for this report.


10 RESPONSES TO COUNCILLORS QUESTIONS

10.1 CR MARK ECKEL - DOLLY PARTON IMAGINATION LIBRARY

Record Number: 02/01/01

“Could council investigate and furnish a full report to Councillors through the United Way Australia and the Dolly Parton Imagination Library, by contacting Tamworth Council who are the only local government in Australia to introduce this program. The program provides a free book every month to every new born child in our municipality up to the fifth birthday, and if that report can come to Councillors?” This matter continues to be investigated in consultation with Cr Mark Eckel, including the exploration of potential funding opportunities. A further update will be provided to Councillors in the new year.



10.2 CR GLENN MILNE - COUNCIL PROJECTS

Record Number: 02/01/06

“In September I asked a question about a report on all of Council’s unfinished projects outlining timelines and indicated costs. I don’t believe I have got an answer to that yet. Can we follow that up please?” This matter was addressed by Martin Hawson, General Manager Community in a memorandum provided to Councillors dated 6 December 2018.



11 QUESTIONS FROM COUNCILLORS

12 NOTICES OF MOTION

Nil

13 PETITIONS

Nil

14 MANAGEMENT REPORTS

Nil

15 URGENT BUSINESS

Nil

16 PUBLIC QUESTIONS

CONFIDENTIAL BUSINESS

Pursuant to Section 89(2) of the Local Government Act 1989, Council will resolve to move into confidential business to deal with:

17 CONFIDENTIAL REPORTS

17.1 SECTION 89(2)(H) - (ANY OTHER MATTER WHICH THE COUNCIL OR SPECIAL

COMMITTEE CONSIDERS WOULD PREJUDICE THE COUNCIL OR ANY PERSON)

● CONSIDERATION OF NOMINATIONS FOR THE 2019 AUSTRALIA DAY AWARDS

18 CLOSURE

AGENDA Ordinary Meeting of Council · 12/12/2018 · Kerren Miles, Community Development Officer...

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