Agenda of Anmatjere Local Authority - 13 October 2020 · Notes on Community Meeting Shelter Council...

AGENDA

ANMATJERE LOCAL AUTHORITY

TUESDAY, 13 OCTOBER 2020

The Anmatjere Local Authority Meeting of the Central Desert Regional Council will be held in the Ti Tree Council Office on Tuesday, 13 October 2020 at 2:00pm.

ANMATJERE LOCAL AUTHORITY 13 OCTOBER 2020

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ORDER OF BUSINESS

1. ADMINISTRATION

Local Authority Members

PRESENT APOLOGY Staff and Guests

William Lane (Deputy Chair) Cr James Glenn (Chair) Cr Adrian Dixon Cr Audrey Inkamala Cr David McCormack April Campbell Betty Carter Dean Pepperill Gerry Price Mark Pepperill Trevor Cook Quorum: YES / NO Provisional Quorum: YES / NO

CONFLICT OF INTEREST AND CODE OF CONDUCT

The Local Authority (LA) reviews the Code of Conduct and commits to following the Code.

ACCEPTANCE OF AGENDA

The Local Authority considers the agenda and make any necessary changes.

PREVIOUS MINUTES

RECOMMENDATION: That the Local Authority confirm the minutes from the meeting held on 11 August 2020, as well as the minutes from 7th April 2020, which the last provisional meeting was unable to confirm.


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2. COMMUNITY BUSINESS – COMMUNITY PLAN

NUMBER OF STAFF = 27 / INDIGENOUS STAFF = 67%

About the Community

Population approximately 549

WARD COUNCILLORS

Cr Adrian Dixon, Cr David McCormack, Cr James Glenn, Cr Audrey Inkamala.

LOCAL AUTHORITY

COMMUNITY VISION: Ti Tree is a hub for tourism and services, other

communities are private

The Anmatjere office provides services to Anmatjere town (Ti Tree),

Nturiya, Pmara Jutunta, Wilora, Alyuen and smaller outstations,

collectively referred to as the Anmatjere region.

Cr James Jampajimpa Glenn (Chair), William Lane (Deputy Chair), Dean

Pepperill, Trevor Cook, Mark Pepperill, April Campbell, Betty Carter, Gerry Price.

PRIORITY GOALS (WHAT WE WANT TO ACHIEVE):

PARKS

● Lighting at Footy Oval

● Trees at Wilora community entrance

CEMETERIES

● Cemeteries map

ADVOCACY RECOMMENDATIONS TO COUNCIL:

●Write to CLC re funding for homelands

● Childcare Centre Ti Tree

● Phone coverage in Nturiya

HOW:

DO / Funding required

DO

DO

LOBBY CLC/NTG

LOBBY NTG/FEDERAL GOVERNMENT

LOBBY NTG/TELSTRA


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Council reviews community plans by way of a 7 step

journey which identifies the stage each project lies

Notes on Community Meeting Shelter

Council has received funding to build a number of community meeting shelters with

one to be located in Ti Tree. The shelter will need to be constructed on Council-

leased land and the proposed location is the park.

Council does have a tight timeframe to complete the work and CLC approval will be

required before construction can commence.


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2.2 Local Authority (LA) Projects The Local Authority note the progress against the Local Authority Projects. The table attached provides an update with regard to LA projects. It is recommended that the LA decides what it would like to allocate its remaining funds to.

Anmatjere Local Authority Projects 2020/2021

Unexpended grant carried forward: $67,699 Completed Projects

20/2021 funds: $111,300

Income available: $178,999 Gardening package each household x 87 $ 2,153

15 solar lights - 6 Mile, PJ and Wilora. $29,546

Approved Projects Budget Spent YTD

Cleaning package per household x 87 $ -

(prev years spend)

Materials project 1 (LT) $10,990

$42,965 Materials project 2 - gas bottles $ 276

Materials project 3 (trees) $ 6,364

TO GO $136,034

$42,965

1

2 x light towers to be purchased as

part of the Blue Light Disco project.

Estimated costs $25,000

$4,0101 x light tower purchased, at depot - request

additional $10,000 to purchase second light tower.

2

BBQ in main park.

Estimated cost $10,000

NB project spend previous years

$5,520

$4,204Onsite - to be installed. Concrete slab laid. Awaiting

backhoe repairs to complete install.

3Trees in Nturia

Estimated cost $7,000$636

Purchased and onsite. Awaiting backhoe repairs to

complete to install.

5

Old pump to use as monument with

signange

Estimated cost $10,000

$10,000

Old pump to use as monument with signage – A lot

of work needs to be done prior to moving the old

pump. A sufficient number of CDP and Works staff is

needed to move it because a crane hire would be

costly. There are concrete pads in landfill that can be

used as a base underneath. It was agreed that the

pump will be placed on the north side next to footy

oval.

6Toilet block with no shower at 6 Mile

Estimated cost $80,000 $80,000

Toilet block with no shower at 6 Mile for community

events - keys will be held at the council office.

Awaiting quotes.

Approved Projects: $98,850

Projects to be determined: $37,184

To be spent by Jun 30 2021: $24,734

Proposed Projects


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2.3 Community Safety Patrol Reference Group

The Local Authority is the Reference Group for the Community Safety Patrol and provides feedback to the Regional Council. Any comments or issues raised will be minuted.

2.4 CDP – How is this working in the community?

The Local Authority is the Reference Group for CDP and is asked for any comments or feedback.


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2.5 LA Action Register

The Local Authority notes the responses from Council / the CEO on recommendations made by the LA or questions raised in general business.

The LA may also have its own action items which are noted here.

From meeting

Issue Update STATUS

2 Feb 2019 The pipeline from Ti Tree to Petyale Outstation requires upgrading so that horses do not continue to damage vital infrastructure.

$200K funding is available. CEO to try to get some answers on ownership, Housing, Land Trust or PAWA (now confirmed as not the owner). Council needs approval from owner with no liability for ongoing maintenance, or money can be transferred back to NTG ideally to go to owner to conduct repairs.

OPEN


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3. COUNCIL BUSINESS

3.1 Attached Reports

Previous Council Decisions

8.4 ELECTION OF DEPUTY PRESIDENT

OC001/2020 RESOLVED (Cr J Spencer/Cr A Dixon)

That Council: 1. Undertake a secret ballot for election of the Deputy President

under Section 61 (8) of the Local Government Act. 2. Elect Cr Warren Williams as Deputy Council President for the

remaining period of this Council’s term.

9.2 CHANGES TO LOCAL AUTHORITIES

OC002/2020 RESOLVED (Cr J Glenn/Cr R George)

That Council endorses:

1. the nomination of Andrena Webb as a Local Authority

member in Atitjere;

2. the nomination of Maxie Gordon and Lindon Gordon as Local

Authority members in Lajamanu;

3. the removal of Christine Ellis and Ben Gallagher from Nyirripi

Local Authority.

4. the removal of Kumanjaya Ross from Lajamanu Local

Authority due to her demise.

5. the calling of nominations in Nyirripi and Lajamanu.


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12.1 ADOPTION OF ANNUAL REPORT

. OC003/2020 RESOLVED (Cr J Glenn/Cr F Williams) That Council:

(a) adopt the draft 2019/2020 Annual Report, including the Audited Financial Statements;

(b) delegate to the CEO authority to issue the final Annual Report to the Minister.

12.2 FINANCE REPORT CHANGES

. OC004/2020 RESOLVED (Cr J Glenn/Cr F Williams) That Council notes the changes to financial reports. 12.3 POLICY REVIEW - P45, P63, P67, P51, P29

OC005/2020 RESOLVED (Cr R George/Cr J Glenn) 1. That Council approve and adopt the updated policies:

P45 – Privacy Policy

P51 – Waste Collection, Wheelie Bins and Car Body Removal

P63 – Corporate Credit Card Policy 2. That Council rescind P67 - Staff Travel Policy & P29 -

Community Engagement Strategy and Policy. 12.4 COUNCIL DELEGATIONS REGISTER

OC006/2020 RESOLVED (Cr A Dixon/Cr R George) That Council approve the delegations contained in the attached Delegations Register v7.

OC008/2020 RESOLVED (Cr F Williams/Cr A Dixon)

That a proposal be developed with benefits and costs to seal the

Yuendumu road to the tip and that proposal be presented to next

budget review meeting with view to deciding if it can be included

into 2021-2022 budget.

OC007/2020 RESOLVED (Cr J Spencer/Cr F Williams)

That the CEO investigate adding gravel just outside Nyirripi on soft

sand area, and bring a report to the next meeting of Council.


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C011/2020 RESOLVED (Cr J Glenn/Cr J Spencer)

That a report come to the next Ordinary Council meeting on

possible signage with warnings to drivers to slow down at each

end of cattle bore area along the Nturiya Road.

16.2 OUTSTANDING RATES & CHARGES

OC012/2020 RESOLVED (Cr J Spencer/Cr F Williams)

(a) That Council approves the write off of rates debt due to application of S144 (1) (f) of the Local Government Act, 2008 that states ‘The following land is exempt from rates: land used for a non-commercial purpose by a public benevolent institution or a public charity’.

(b) Enter into a debt acknowledgement agreement for the monies owed for waste collection charges clearly outlining the terms and payment dates over a 3-year payment period.

(c) Move this decision into open business.

OC009/2020 RESOLVED (Cr J Glenn/Cr A Dixon)

That the CEO produce a map book for use in Council meetings

showing the roads in the CDRC area and which entity is

responsible for the maintenance of which roads.

OC010/2020 RESOLVED (Cr J Glenn/Cr W Williams)

That, unless a different solution is found, a proposal to put solar

lights along the 17km road from Ti Tree to Nturiya is developed and

that report on cost and benefits is part of the next budget review

meeting with a view to Council deciding if it can be put into the

2020-2021 budget.


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Financial Report

2020/21 September YTD21GLACT September Variance>$10,000

Green (0% to + 10%)

Anmatjere Anmatjere Anmatjere Orange (over + 10%)

YTD Net Actual YTD Net Budget YTD Variance Red (less than 0%)

Core Services

CEO & Corporate Services ($21,879) ($61,240) $39,361 64%

Municipal Works ($82,687) ($84,581) $1,894

Waste Management $1,504 ($23,792) $25,297 106%

Roads $0 ($120,283) $120,283 100%

Other Infrastructure & Assets ($16,041) ($22,500) $6,459

($119,103) ($312,396) $193,294 62%

Contract Services

Community Development Program (CDP) ($113,742) ($223,800) $110,058 49%

Other Contract Services ($1,715) ($3,732) $2,017

($115,457) ($227,532) $112,075 49%

Agency Services

Homelands Services $202,034 ($57,945) $259,979 449%

Aged Care & Disability ($57,125) ($179,412) $122,287 68%

Children's Services ($15,448) $2,219 ($17,666) (796%)

Community Safety ($59,829) ($131,972) $72,143 55%

Youth, Sport and Recreation $94,917 $28,939 $65,979 228%

$164,550 ($338,171) $502,721 149%

Surplus / (Deficit) ($70,010) ($878,100) $808,090 92%


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Council Services Report

The Local Authority reviews the reports, discusses impacts to the community and makes any recommendations it wishes to the Council (strategy, policy) or to the CEO (operational).

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Municipal Services Y Y Y Y Y Y Y Y Y

Airstrip Maintenance

Y Y Y Y Y Y Y

Animal control Y Y Y Y Y Y Y Y Y

Libraries Y Y

Outstations Y Y Y Y Y

Community Safety Y Y Y Y Y Y Y

Aged and Disability Y Y Y Y Y Y Y Y

Children’s Services Y Y Y Y

Youth, Sport & Recreation

Y Y Y Y Y

Essential Services Y Y

Centrelink Y Y Y Y Y Y Y Y

CDP Y Y Y Y Y

Post Office Agencies

Y Y Y


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Infocouncil training vignette developed and deployed

Annual financial Statement audit complete

Annual Report complete

Customer Satisfaction Survey scheduled for November 2020. Guide for surveyors and a poster for the communities developed.

Capital funds have been received to install a ramp and to upgrade the kitchen sink at Ti Tree Aged Care which will contribute to the accessibility and quality of care at the centre.

2020/21 road grading program has commenced and works are underway.

Tendered out the Ti Tree, Nturiya and 6 Mile community road reseal works.


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3.2 General Business

Any questions asked by Local Authority members are noted here. Responses will be included at next meeting.

This section does not include service requests. Members and the community are encouraged to log service requests with the local office.


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4. OTHER BUSINESS

4.1 Petitions and Deputations

The agency presenting to the Local Authority today is:

Nick Thorpe, a Town Planner from the Department of Housing and Community Development, to present a draft Community Land Use Plan.

The Local Authority reviews the presentation, discusses impacts to community and discusses with the presenter

If the presenter is asking the Local Authority for approval – they should provide a written recommendation and the LA resolution will be minuted.

A recommendation for an action may also be made to the NT Government to be included in 4.2 Northern Territory Government Report.

4.2 Northern Territory Government Report

A NTG representative from the Department of Housing and Community Development attends each Local Authority meeting to provide information and take questions on NTG services including, health, education, police, housing, etc. The Local Authority can make resolutions (motions) to request actions from the NT Government.

Agenda of Anmatjere Local Authority - 13 October 2020 · Notes on Community Meeting Shelter Council...

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