AGENDA - Keys Energy Services€¦ · 8/5/2019 · Amy Haas, Accounting & Financial Analyst Jessie...
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AGENDA UTILITY BOARD OF THE CITY OF KEY WEST, FL REGULAR MEETING 5:00 P.M. - WEDNESDAY, MAY 8, 2019 1001 JAMES STREET – KEYS ENERGY SERVICES BOARD ROOM 1. Pledge of Allegiance 2. Invocation 3. Mission and Vision 4. Roll Call 5. Set Agenda 6. Recognition and Presentation: a) KEYS Outstanding Employee of the Second Quarter – Zahny Gonzalez 7. Informational Items: a) Department Staff Report - Organizational Analysis Update, Julio Torrado, Director of HR & Communications b) Power Supply Report – April 2019 c) Rate Comparison Report – March 2019 d) Financial and Operational Indicators – March 2019 e) Residential Demand Rate Workshop Update 8. Consent Agenda* a) Approve Minutes–Regular Utility Board Meeting– April 24, 2019 b) Approve Minutes-Utility Board Five Year Capital Plan and Funding Workshop Minutes – April 24, 2019 c) Approve Disbursements Report d) Approve Sole Source Unit Price Purchase of Programmable Meters e) Approve Aluminum Wire as Surplus f) Award Unit Price Contract for Purchase of Ductile Iron Poles 9. Action Items a) Approve Change Order #2 to Unit Price Contract for Design/Build LifeJacket ® Cathodic Protection System for Transmission Structures, Purchase Order 18-0856 10. Public Input / Other Business 11. Adjournment * Item is considered to be routine and enacted by one motion with no separate discussion, unless requested by a Utility Board Member or citizen, in which event the item will be considered independently. Peter Batty, Chairman ● Mona Clark, Vice Chair Timothy Root, Member ● Steven Wells, Member ● Robert Barrios, Member
Transcript of AGENDA - Keys Energy Services€¦ · 8/5/2019 · Amy Haas, Accounting & Financial Analyst Jessie...
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AGENDA UTILITY BOARD OF THE CITY OF KEY WEST, FL
REGULAR MEETING 5:00 P.M. - WEDNESDAY, MAY 8, 2019 1001 JAMES STREET – KEYS ENERGY SERVICES BOARD ROOM
1. Pledge of Allegiance
2. Invocation 3. Mission and Vision
4. Roll Call
5. Set Agenda 6. Recognition and Presentation: a) KEYS Outstanding Employee of the Second Quarter – Zahny Gonzalez
7. Informational Items: a) Department Staff Report - Organizational Analysis Update, Julio Torrado, Director of HR & Communications b) Power Supply Report – April 2019 c) Rate Comparison Report – March 2019 d) Financial and Operational Indicators – March 2019 e) Residential Demand Rate Workshop Update
8. Consent Agenda* a) Approve Minutes–Regular Utility Board Meeting– April 24, 2019 b) Approve Minutes-Utility Board Five Year Capital Plan and Funding Workshop Minutes – April 24, 2019 c) Approve Disbursements Report d) Approve Sole Source Unit Price Purchase of Programmable Meters e) Approve Aluminum Wire as Surplus f) Award Unit Price Contract for Purchase of Ductile Iron Poles 9. Action Items a) Approve Change Order #2 to Unit Price Contract for Design/Build LifeJacket® Cathodic Protection System for Transmission Structures, Purchase Order 18-0856
10. Public Input / Other Business 11. Adjournment
* Item is considered to be routine and enacted by one motion with no separate discussion, unless requested
by a Utility Board Member or citizen, in which event the item will be considered independently.
Peter Batty, Chairman ● Mona Clark, Vice Chair
Timothy Root, Member ● Steven Wells, Member ● Robert Barrios, Member
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124.6
2019 April Peak 125.08
2018 YTD Peak 145.8 2019 Yearly Peak 125.08
Overall Peak (YR 2017) 148.7
SYSTEM LOAD STATISTIC
2018 April Peak
April 2019Utility Board Meeting
May 8, 2019
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Transmission Significant Events
Date: 04/9/2019 @ 5:04pm
SAILBOAT IN LINE 5 FROM TAV TO MAR- Duration 1 Hr. 43 mins. - Customers: 26,590
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Feeders- 2
Date: 04/07/2019 @ 11:41pmFeeder: WSS 5Cust affected: 769Duration: 59 minsCause: Vegetation
Date: 03/09/2019 @1:07amFeeder: WSS 5 Cust affected: 769Duration: 1hr 13minCause: UnderfrequencyFPL capacitor trip
Laterals - 121 - Undetermined/Unconfirmed2 - Faulty equipment3 - Equipment Failure3 - Animal2 - Weather 1 - Vegetation
Reclosures - 43 - Undetermined-Unconfirmed1 - Unsure- Maybe Weather
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Complied by: Florida Municipal Electric Association - publicpower.com
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Lowest to Highest Residential Bill Comparison, March 2019
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0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h
Municipal Average = $111.01
$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
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0 kW
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0 kW
h$/1,00
0 kW
h$/1,00
0 kW
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0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
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0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
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0 kW
h$/1,00
0 kW
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0 kW
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0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h$/1,00
0 kW
h
-
X
X
X
X
X X
$21,281,168
UnfavorableAcceptable Variance
Acceptable Variance Favorable
Purchased Power Expense - YTD
Budget
$23,087,435
20% 10% 10% -10% -20%
10% 20%
$45,648,672 1.25
-10% -9% -8% 8% 10% -20%
For the Six Months Ended March 31, 2019Financial Indicators Utility Board of the City of Key West, Florida
Electric Revenue Debt Service Coverage Ratio
Budget Required by Bond Covenant
X
Provide Explanation Monitor
Acceptable Variance
Acceptable Variance Favorable Provide Explanation Monitor Favorable
4.77 $44,095,422
Avg PCA ($19.48) is lower than budget of ($0) = ($6.6M); PCA undercollection $2.4M; $2.7M Energy & Demand
Non-Operating Revenue & (Expense)
10% -10% -20%
$125,664 $3,760,072
20% 15% 10% -10% -20% 20% 15%
X
Acceptable Variance Favorable
Provide Explanation Monitor
Acceptable Variance
Acceptable Variance Favorable
Provide Explanation Monitor
Acceptable Variance
$3,904,403 ($1,851,493)
$2.25M budgeted January 2019 for sale of Ice Plant
Distribution O&M Expense Past Due Customers - YTD
Last YearBudget
9% 6% -6% -12%
$4,695,618 18,737
20% 15% 10% -10% -20% 12%
X
Acceptable Variance Favorable
Provide Explanation Monitor
Acceptable Variance
Acceptable Variance Favorable Unfavorable
Acceptable Variance
15,567 $4,616,962
Past due notices mailed increased during the 1st Qtr of FY18 due to IRMA
Other Operating Revenue Administrative & General O&M Expense
Budget Budget
Acceptable Variance Favorable
8% -8% -10%
$899,359 $5,725,517
-20% -15% -10% 10% 20% 10% 9%
X
Provide Explanation Monitor
Acceptable Variance
Provide Explanation Monitor
Acceptable Variance
Acceptable Variance Favorable
$899,046 $5,003,272
Electric (kWh) Sales - YTD
Budget
Transmission O&M Expense
Budget
5% 20%
Budget
Provide Explanation Monitor
kWh exceeded budget by 7.80%
337,276,477
Acceptable Variance
Acceptable Variance Favorable
312,862,407
-20% -10% -5%
-
Agenda Item Summary Sheet Meeting Date: May 8, 2019
Proposer: Lynne E. Tejeda, General Manager & CEO Department: Executive Agenda Item #: 8a
AGENDA ITEM WORDING: Approve the Minutes of the Regular Utility Board Meeting– April 24, 2019 REQUESTED ACTION: Approve the Minutes of the Regular Utility Board Meeting– April 24, 2019
-
MINUTES FROM THE REGULAR MEETING OF THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA,
HELD AT 5:00 P.M. ON WEDNESDAY, APRIL 24, 2019 KEYS ENERGY SERVICES BOARD ROOM
1001 JAMES STREET, KEY WEST, FLORIDA
1. Pledge of Allegiance
2. Invocation
3. Mission and Vision
4. Roll Call Present: Mr. Robert Barrios, Ms. Mona Clark, Mr. Timothy Root, Mr. Steven Wells, Chairman Batty. Also present at the meeting: Lynne Tejeda, General Manager/CEO; Jack Wetzler, Finance Director/CFO Nick Batty, Legal & Regulatory Services Director; Fred Culpepper, Transmission & Distribution Director; Dan Sabino, Engineering & Control Center Director; Julio Torrado, HR & Communications Director; Joseph Weldon, Generation Director and Erica Zarate, Customer Services Director.
5. Set Agenda
6. Recognition and Presentation:
a) Energy Conservation Calendar Art Contest Winners 2019-2020
b) Florida Municipal Power Agency (FMPA) Update
7. Informational Items: a) Department Staff Report – New FCC Small Wireless Regulations – Nick
Batty, Director of Legal & Regulatory Services
b) Generation Report – March 2019 c) Quarterly Easement Update d) Electrical Reliability Annual Report – 2018
e) American Public Power Association (APPA) Safety Award of Excellence
8. Consent Agenda* a) Approve Minutes–Regular Utility Board Meeting– April 10, 2019 b) Approve Disbursements Report c) Request for Excused Absence for Steven Wells from the April 10, 2019 Regular Utility Board Meeting
Motion: To Approve Consent Agenda, Moved by Ms. Clark, Seconded by Mr. Barrios.
-
Regular Utility Board Meeting Minutes Wednesday, April 24, 2019 Page 2
9. Action Items a) Approve Extension to Unit Price Contract with Key Iron Works for Underground
Trenching and Conduit Services, Bid #11-16
Motion: To Approve 1st Extension to the Unit Price Contract with Key Iron Works for Underground Trenching and Conduit Services for an estimated annual price of $671,035.00, Moved by Mr. Wells, Seconded by Mr. Root.
Board Discussion
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Mr. Robert Barrios, Ms. Clark, Mr. Root Mr. Steven Wells, Chairman Batty. b) Accept Actuarial Valuation Report as of January 1, 2019, and Approve the
Pension Contribution Percentage
Motion: To Accept Actuarial Valuation Report as of January 1, 2019, and Approve the Pension Contribution Percentage of 43.3%, Moved by Mr. Wells, Seconded by Root.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Mr. Robert Barrios, Ms. Clark, Mr. Root Mr. Steven Wells, Chairman Batty. c) Approve Change Order 1 to the contract for the Purchase and Installation of
Substation and Critical Facilities Standby Generators, Bid 02-19, C19-0002
Motion: Motion to Approve Change Order 1 to the contract for the Purchase and Installation of Substation and Critical Facilities Standby Generators, Bid 02-19, C19-0002, to Williams Industrial Services, LLC in the amount of $186,535.00. Moved by Ms. Clark, Seconded by Mr. Wells.
Board Discussion
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Mr. Robert Barrios, Ms. Clark, Mr. Root Mr. Steven Wells, Chairman Batty.
Board Discussion on 2nd Potential Change Order
-
Regular Utility Board Meeting Minutes Wednesday, April 24, 2019 Page 3
10. Public Input / Other Business
11. Adjournment Motion: To Adjourn the Regular Utility Board Meeting of April 24, 2019, at
6:05 p.m., Moved by Chairman Batty. APPROVE:
_______________________________ Peter Batty, Chairman
ATTEST:
_________________________________ Lynne E. Tejeda, General Manager & CEO /ed
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Agenda Item Summary Sheet Meeting Date: May 8, 2019
Proposer: Lynne E. Tejeda, General Manager & CEO Department: Executive Agenda Item #: 8b
AGENDA ITEM WORDING: Approve the Minutes of the Utility Board Five Year Capital Plan and Funding Workshop– April 24, 2019 REQUESTED ACTION: Approve the Minutes of the Regular Utility Board Five Year Capital Plan and Funding Workshop– April 24, 2019
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MINUTES FROM THE FIVE-YEAR CAPITAL PLAN AND FUNDING WORKSHOP OF THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA, HELD AT 3:30 P.M. ON WEDNESDAY, APRIL 24, 2019 AT THE KEYS ENERGY SERVICES BOARD ROOM LOCATED AT 1001 JAMES STREET, KEY WEST, FLORIDA
The above referenced workshop of the Utility Board of the City of Key West, Florida, convened at 3:35 P.M., on the above date and location and was called to order by Vice Chairwoman Clark.
Utility Board Members Present Peter Batty, Chairman
Mona Clark, Vice Chair Robert Barrios, Member Timothy Root, Member Steven Wells, Member
Staff Present
Lynne Tejeda, General Manager & CEO Jack Wetzler, Assistant General Manager & CFO Edee Delph, Executive Assistant to GM/CEO & Utility Board Julio Torrado, HR & Communications Director Nick Batty, Legal & Regulatory Services Director Dan Sabino, Engineering & Control Center Director Erica Zarate, Customers Services Director Joe Weldon, Generation Director Cindy McVeigh, Finance Supervisor
Amy Haas, Accounting & Financial Analyst Jessie Perloff, Accounting & Financial Analyst Jeanette Williams, Accounting & Financial Analyst
Mrs. Tejeda stated that today’s workshop is to discuss the Five-Year Capital Plan,
discuss additional projects which need to be completed, review reserve balance and discuss the level of bond issue.
Mr. Wetzler presented a power point presentation to the Board and discussed the following:
Items to Consider
o Review Capital Funding Needs Irma Costs/Line of Credit Capital Projects
o Discuss: Targets for Reserve Balances The Bond Issuance Amount Bond Issuance Process
o Update on Federal Emergency Management Agency (FEMA) - Reimbursements
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IRMA Cost
o KEYS estimated cost of restoration - $42,137,497
o KEYS service area - $37,167,216
Work completed - $36,680,149
FEMA Obligated - $15,463,328
FEMA Reimbursements - $1,173,917
o FKEC service area - $4,970,281
Work completed - $1,477,017
FEMA Obligated - $0
FEMA Reimbursements - $0
Line of Credit- Bank of America (BOA) o Total line available - $50,000,000
Amount drawn - $42,500,000
Current balance after repayments - $41,326,083
Amount used - $36,674,630
Current unspent proceeds - $5,825,370
o Interest paid through March 31, 2019 - $1,306,356
o Average - $2,442 per day
o Interest Rate Charged by BOA January to March 2019
o Varies – 2.53% to 2.56%
o Interest Rate Earned at First State Bank (FSB) on unused line – 2.62%
Capital Plan o Current Capital Plan FY 2020-2023 - $50,685,694
o Amount Needed above “current plan”
Prior to prioritization - $88,526,966 – referred to handout #1
After prioritization - $21,641,000 - referred to handout #2
An additional $300,000 for O&M was identified
o Updated Capital Plan FY 2020-2023
Proposed $72,326,694
Changes compared with previous project funding
12 projects totaling $7,744,000
New compared with previous project funding
26 projects totaling $13,897,000
o Increases to Current plan
Replace Front St Transmission Poles - $2,000,000
SIMP – Warehouse Construction - $2,000,000
Big Pine Substation Switchgear Replacement - $1,950,000
o New projects
Replace 138kV Post Insulators - $4,000,000
Transmission Pole Replacement per Leidos Study - $3,000,000
Line 3,9 & 10 Reconductoring per Leidos Study - $2,000,000
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3
Capital Projects to be Funded by Bond Proceeds o Capital Projects funded by Bond Proceeds must be 85% complete by
July 31, 2022
o Staff recommends the following be funded by bond proceeds:
1. Replace Front St Transmission Poles - $4,000,000
2. Replace 138 kV post insulators - $4,000,000
3. Big Pine Substation Switchgear Replacement - $3,000,000
4. Kennedy Drive Substation Switchgear Replacement - $3,000,000
5. Cudjoe – N-1 - $2,000,000
6. SIMP Warehouse Construction - $10,100,000
Fund Balances o Fund Summary
o Restricted Funds
o Current Funds
Reserve Funds for Operating Expenses o Operating Reserve
Current Formula w/Emergency Reserve: 90 days of O&M
expenses less power cost
Current Actual: $4,768,410
Staff’s Recommended Target
30 days of all O&M expenses + 60 days of O&M expenses
less power cost
$9,850,000 [includes adding one month ARP billing]
o Emergency Reserve
Current Target: $2,000,000
Current Actual: $2,000,000
Staff’s Recommended Target: $2,000,000
o Storm Fund
Current Target FY23: $6,000,000
Current Actual: $1,200,000
o Staff’s Recommended Target for Operating, Emergency and Storm
Funds: $30,000,000
Bond Issuance / Proposals o 5 Proposals received
Raymond James
JP Morgan
UBS Financial Services Inc.
Bank of America- Merrill Lynch
RBC Capital Markets, LLC
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4
o Scenarios
Amount - $25M, $50M & $75M
Term – 20 year & 25 year
Debt Service – Level & Wrapped
Bond Proceeds o Preliminary staff selection
$50M [plus or minus $5,000,000], 20 years with level debt service
o All 5 proposals were similar
Bonds to be marketed at a premium
Net Proceeds after all costs : $54,935,337 to $59,277,239
Net proceeds w/ a $55,000,000 bond - $64,982,000
o Total Debt Service
$80,877,917 to $82,546,167
With a $55,000,000 bond issue - $90,801,000
o Total All In Cost of Issuance
3.17% to 3.28%
Use of Bond Funds o To obtain tax exempt status, use of proceeds are limited to capital projects
o Assuming net proceeds after issuance costs - $59,277,239
o Payment of outstanding line of credit - $41,326,083
Used to restore/construct capital projects
o Balance remaining - $17,951,156
o Staff’s list of projects
Prior to prioritization - $88,526,966
After prioritization - $21,641,000
An additional $300,000 for O&M was identified
o Options
Increase Bond to approx. $55,000,000
Premium brings available funds to approximately $64,982,000
Reduce projects to equal balance remaining
o Staff Recommendation:
Pay off Line of Credit: $41,326,083
Fund Additional Capital for: $21,641,000
Bond Estimated Amount of $54,000,000 provides net proceeds of
approx. $63,000,000
Bond Issuance / Budget Timeline o Issued Request for Proposal (RFP) – March 25, 2019
o Proposals Due – April 8, 2019
o UB to Evaluate Scenarios and Approve Underwriter – May 22, 2019
o UB to Approve Issuance – June 26, 2019
o Closing – July 30, 2019
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o Proceeds Available – August 1, 2019
o UB to Approve FY19 Amended Budget – August 14, 2019
FMEA Reimbursement o KEYS estimated cost of restoration - $42,137,497
o Reimbursements used to pay down line- $1,173,917
o Potential maximum to be reimbursed - $34,306,685
Considers FEMA categories
Very unlikely considering FEMA requirements
o Potential Uses of Additional Reimbursements – must be capital projects
to remain tax exempt – referred to handout #3
Automated Meter infrastructure (AMI) deployment - $8,170,000
Additional Capital Projects - $58,415,966
Unpredictable FKEC Project Schedule
Assist with Mitigation Projects if FEMA Funding is not available
After discussion the Board provided the following direction to staff:
Hold another Board Workshop in May and provide different scenarios, prior to Board approval.
Increase Operating Reserve Fund balance to include one month of purchase power costs; Maintain Emergency Reserve Fund Balance; and Create Storm Fund
Consider hurricane surcharge as a percentage rate as opposed to flat rate. Board to review handout #3 regarding Capital Projects that have been cut and
advise if any should be kept .
(Documents provided at the meeting are available upon request)
ADJOURNMENT
The Five-Year Capital Plan and Funding Utility Board Workshop of April 24, 2019, was adjourned by Chairman Batty at 4:35 P.M. APPROVE: _____________________________ Peter Batty, Chairman ATTEST: __________________________________________ Lynne E. Tejeda, General Manager/CEO & Secretary /ed
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UTILITY BOARD OF THE CITY OF KEY WESTAGENDA ITEM SUMMARY SHEET
MEETING DATE: May 8, 2019
FROM: Jack Wetzler, Assistant General Manager & CFO
AGENDA ITEM #: 8c
PROPOSER: Lynne Tejeda, General Manager & CEO
AGENDA ITEM WORDING: Approve Disbursement Report
BRIEF BACKGROUND:Payments are processed under Section 11 of Florida Statute 69-1191 and in accordance with Resolution No. 679 approved October 13, 1999. Staff has processed payments from the Operation & Maintenance Fund,
from the Renewal & Replacement Fund and the Construction Fund . Check Registers and listings are attached for review.
Type of Disbursement
Operation & Maintenance
Fund:
Renewal & Replacement
Fund:
Check Payments 57,899.69$ 26,285.12$
EFT Payments 402,343.73$ 42,930.15$
Wire/Debit Payments 4,952,016.03 -
Voided Checks (2,788.24) -
Voided EFT Payments - -
Total Disbursements 5,409,471.21$ 69,215.27$
STAFF RECOMMENDATION:
Approve the Disbursement Report for the Operation & Maintenance Fund, Renewal & Replacement Fund.
DISPOSITION:
Page 1 of 8
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Ref # Date Amount Payee PurposeO&M EFT Payments
2161 04/23/19 12.00 CANCER FOUND OF THE FL KEYS PAYROLL SERVICES2162 04/23/19 167,524.66 KEYS PENSION FUND PAYROLL SERVICES2163 04/25/19 30,289.00 ALTEC CAPITAL LEASE AGREEMENTS2164 04/25/19 3,887.29 AMERICAN SAFETY UTILITY CORP HURRICANE ITEM2165 04/25/19 2,124.44 AMERICAN WIRE GROUP DISTRIBUTION MATERIALS2166 04/25/19 3,629.22 BENEFITS WORKSHOP INSURANCE2167 04/25/19 900.00 BURNDY TOOL REPAIR REPAIRS2168 04/25/19 3,888.00 CES EQUIPMENT2169 04/25/19 221.40 D&V COMMERCIAL AC CONTRACTED SERVICES2170 04/25/19 2,177.46 Dba MAILFINANCE SERVICES2171 04/25/19 445.65 DYNA SYSTEMS FREIGHT TOOLS2172 04/25/19 18,023.50 FLORIDA KEYS ELECTRIC COOP CONTRACTED SERVICES2173 04/25/19 1,805.77 INFOSEND INC. CONTRACTED SERVICES2174 04/25/19 1,750.00 INTEGRITY PUBLIC FINANCE BANKING SERVICES2175 04/25/19 172.02 JOHN WETZLER REIMBURSEMENT2176 04/25/19 288.52 KELLY TRACTOR CO AUTO PARTS/SUPPLIES2177 04/25/19 555.00 KEY WEST TRANSFER STATION DISPOSAL SERVICES2178 04/25/19 148.82 KRIS BREMER REIMBURSEMENT2179 04/25/19 4,998.18 NOVA TECH LLC EQUIPMENT2180 04/25/19 67,978.00 REINHAUSEN MANUFACTURING CONTRACTED SERVICES2181 04/25/19 138.10 STRUNKS ACE HARDWARE MATERIALS2182 04/25/19 3,541.85 STUART C IRBY CO DISTRIBUTION MATERIALS2183 04/25/19 2,373.00 TYNDALE CO INC APPAREL2184 04/25/19 1,196.29 WESCO DISTRIBUTION HURRICANE ITEM2185 04/26/19 21,600.00 ITCONCEPTS PROFESSIONAL INC COMPUTER SOFTWARE/MAINT2186 05/01/19 3,970.60 KEYS PENSION FUND PAYROLL SERVICES2187 05/02/19 115.84 AIRGAS USA AUTO PARTS/SUPPLIES2188 05/02/19 255.00 ALACHUA PEST SERVICES LLC FACILITIES SERVICES2189 05/02/19 1,031.08 AMERICAN BATTERY COMPANY AUTO REPAIRS/SERVICES2190 05/02/19 3,172.37 AMERICAN FAMILY LIFE ASSUR CO INSURANCE PAID BY EMPLOYEE2191 05/02/19 445.50 AMERICAN SAFETY UTILITY CORP HURRICANE ITEM2192 05/02/19 644.00 ANIXTER INC HURRICANE ITEM2193 05/02/19 10,339.50 ASPLUNDH TREE EXPERT CO TREE TRIMMING SERVICES2194 05/02/19 2,812.02 BENEFITS WORKSHOP INSURANCE2195 05/02/19 252.00 CSC INC SERVICES2196 05/02/19 15.93 DANE'LLE WALDON BOOKS2197 05/02/19 5,562.35 ELECTRIC SUPPLY INC DISTRIBUTION MATERIALS2198 05/02/19 1,600.00 FLORIDA KEYS LAND SURVEYING SERVICES2199 05/02/19 5,000.00 GEHRING GROUP SERVICES2200 05/02/19 4,628.91 INFOSEND INC. CONTRACTED SERVICES2201 05/02/19 3,732.46 ITCONCEPTS PROFESSIONAL INC TRAVEL2202 05/02/19 132.00 JEFFREY A PARTINGTON MEAL ALLOWANCE2203 05/02/19 184.95 MCMASTER CARR SUPPLY CO HURRICANE ITEM
Utility Board of the City of Key WestDisbursement Report
For the Period April 18, 2019 to May 2, 2019
Page 2 of 8
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2204 05/02/19 3,899.89 NATHAN EDEN LEGAL SERVICES2205 05/02/19 43.00 ONE ELEVEN DESIGN OFFICE FURNITURE2206 05/02/19 270.83 RADIO RITMO ADVERTISING2207 05/02/19 468.50 RECHTIEN INTERNATIONAL AUTO PARTS/SUPPLIES2208 05/02/19 323.00 SAINT LEO UNIVERSITY MISCELLANEOUS2209 05/02/19 9.99 STRUNKS ACE HARDWARE MATERIALS2210 05/02/19 9,674.78 STUART C IRBY CO HURRICANE ITEM2211 05/02/19 1,745.00 TA/ABS TECHNOLOGY COMPUTER SUPPORT2212 05/02/19 2,346.06 WASTE MANAGEMENT OF FL KEYS FACILITIES MATERIALS SERV
Total OM EFT 402,343.73
OM Wire Payments5659 04/23/19 319,555.66 ADP ACH NET PR PAYROLL SERVICES5660 04/23/19 67,943.99 ADP TAXES PAYROLL SERVICES5661 04/23/19 1,311.48 ADP WAGE GARNISHMENT PAYROLL SERVICES5662 04/23/19 7,607.36 FL LEAGUE OF CITIES PAYROLL SERVICES5663 04/23/19 289.40 FL PREPAID COLLEGE PAYROLL SERVICES5664 04/23/19 10,183.49 NATIONWIDE RETIRE PAYROLL SERVICES5665 04/23/19 2,418.06 VOYA RETIREMENT INS PAYROLL SERVICES5666 04/24/19 35,484.06 CIGNA HEALTHCARE INSURANCE5667 04/24/19 90,029.34 FL KEYS ELECTRIC COOP TRANSMISSION O&M5668 05/01/19 7,139.56 ADP ACH NET PR PAYROLL SERVICES5669 05/01/19 759.34 ADP TAXES PAYROLL SERVICES5670 05/01/19 4,322,124.29 FL MUNICIPAL POWER AGENCY PURCHASE COST/TRANSM5671 05/02/19 84,891.85 CIGNA HEALTHCARE INSURANCE5672 05/02/19 2,278.15 FL DEPT OF FINANCIAL SERV SERVICES
Total OM Wires 4,952,016.03
Disbursements from the Operations & Maintenance Fund (Expenses):174918 04/23/19 142.00 UNITED WAY OF MONROE COUNTY PAYROLL SERVICES174919 04/25/19 2,184.00 ABB INC. MATERIALS174920 04/25/19 6,152.39 ADP INC PAYROLL SERVICES174921 04/25/19 2,892.12 AFFINITY APPAREL APPAREL174922 04/25/19 48.14 CINTAS CORPORATION UNIFORM SERVICES174923 04/25/19 480.65 COLONIAL LIFE & ACCIDENT INSUR INSURANCE174924 04/25/19 6,405.92 ERICK RHEAM SEMINARS174925 04/25/19 38.22 FL KEYS AQUEDUCT AUTHORITY WATER-SEWER174926 04/25/19 439.40 GRAINGER FACILITIES MATERIALS174928 04/25/19 487.65 JACK WETZLER CUSTODIAN CDL EXAMINER174929 04/25/19 239.85 PHSI FACILITIES SERVICES174930 04/25/19 132.00 ROBERT BARRIOS REIMBURSEMENT174931 04/25/19 5,512.31 SUNSHINE GASOLINE DISTRIBUTOR FUEL174932 04/25/19 2,265.00 WATER CANNON INC. EQUIPMENT174933 04/25/19 118.03 PP KEYS BREEZE LLC REFUND174934 04/25/19 116.67 ROTARY CLUB OF KW FLORIDA INC CUSTOMER REFUND174935 04/29/19 65.28 16 AQUAMARINE DR LLC CUSTOMER REFUND174936 04/29/19 365.48 84 LUMBER COMPANY CUSTOMER REFUND174937 04/29/19 25.00 ALAN AKSAMAEV CUSTOMER REFUND174938 04/29/19 65.56 ANDREW MCKEE PARSONS CUSTOMER REFUND
Page 3 of 8
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174939 04/29/19 0.21 ANDY PILOTO RODRIGUEZ CUSTOMER REFUND174940 04/29/19 11.19 ARPORN KHUANTANG DOMINICK CUSTOMER REFUND174941 04/29/19 15.79 DAVID DUDLEY ZEH CUSTOMER REFUND174942 04/29/19 34.79 DAVID W KRATZNER CUSTOMER REFUND174943 04/29/19 117.91 DONNA GRACE SIEVERS CUSTOMER REFUND174944 04/29/19 20.84 JAMES LAWRENCE MCCARROLL CUSTOMER REFUND174945 04/29/19 147.93 JEFFREY TODD PEER CUSTOMER REFUND174946 04/29/19 26.28 JESSICA R AUGUSTINE CUSTOMER REFUND174947 04/29/19 14.33 JOHN A ALLEN CUSTOMER REFUND174948 04/29/19 135.96 JOHN PATRICK HANVEY CUSTOMER REFUND174949 04/29/19 74.01 KARL W TOFT CUSTOMER REFUND174950 04/29/19 202.50 LAURA LEE FOX CUSTOMER REFUND174951 04/29/19 303.90 LAURA LEE FOX CUSTOMER REFUND174952 04/29/19 86.85 MARIE ALVAREZ CUSTOMER REFUND174953 04/29/19 14.60 MARY DODGE CUSTOMER REFUND174954 04/29/19 85.42 MEGAN ELIZABETH GAINES CUSTOMER REFUND174955 04/29/19 42.87 RAYMOND T FITZHENRY CUSTOMER REFUND174956 04/29/19 155.63 ROBERT M NEWTON CUSTOMER REFUND174957 04/29/19 120.00 ROGER DONALD SCHAAL CUSTOMER REFUND174958 04/29/19 155.02 SE KEY WEST OWNER VII LP CUSTOMER REFUND174959 04/29/19 480.00 STOCK ISLAND APARTMENTS LLC CUSTOMER REFUND174960 04/29/19 120.77 THE SALVATION ARMY CUSTOMER REFUND174961 04/29/19 120.77 THE SALVATION ARMY CUSTOMER REFUND174962 04/29/19 76.03 TRAVELERS HAVEN LLC CUSTOMER REFUND174963 04/29/19 38.31 WORLD WIDE CULTURAL EXCHANGE CUSTOMER REFUND174964 04/29/19 15.81 WORLD WIDE CULTURAL EXCHANGE CUSTOMER REFUND174965 04/29/19 47.98 WORLD WIDE CULTURAL EXCHANGE CUSTOMER REFUND174966 04/29/19 75.57 WORLD WIDE CULTURAL EXCHANGE CUSTOMER REFUND174967 04/29/19 37.52 WORLD WIDE CULTURAL EXCHANGE CUSTOMER REFUND174968 04/29/19 70.33 WORLD WIDE CULTURAL EXCHANGE CUSTOMER REFUND174969 04/29/19 105.06 ALICIA DAWN HOWELL CUSTOMER REFUND174970 04/29/19 637.98 KATHLEEN LOUISE MCFADDEN CUSTOMER REFUND174971 04/29/19 669.00 ORIOL LICOR CUSTOMER REFUND174972 04/29/19 201.56 SHERI L GOLDEN CUSTOMER REFUND174973 04/30/19 36.24 KAYLA R WINOSKY CUSTOMER REFUND174974 04/30/19 1,584.35 KAYLA R WINOSKY CUSTOMER REFUND174975 05/02/19 1,229.30 AFFINITY APPAREL APPAREL174976 05/02/19 3,896.38 AT&T TELEPHONE EXPENSE174977 05/02/19 1,230.00 BARNES ALARM SYSTEMS INC EQUIPMENT TESTING174978 05/02/19 858.00 CNC MEDICAL TRAINING LLC SAFETY EQUIPMENT174979 05/02/19 346.50 DESIGN GROUP KEY WEST PRINTING SERVICES174980 05/02/19 94.99 DIRECTV SUBSCRIPTIONS174981 05/02/19 4,681.08 FLORIDA STATE UNIVERSITY MISCELLANEOUS174982 05/02/19 2,100.00 JOSEPH SEIFERT ELECTRICAL REBATE174983 05/02/19 1,035.00 KEY WEST SIGN CO SERVICES174984 05/02/19 4,945.26 MILLIKEN AND COMPANY FACILITIES MATERIALS174985 05/02/19 498.00 MSC INDUSTRIAL SUPPLY CO HURRICANE ITEM174986 05/02/19 75.00 NEWS BAROMETER SUBSCRIPTIONS174987 05/02/19 1,175.20 PALMETTO FORD AUTO REPAIRS174988 05/02/19 1,196.00 SHI COMP SOFTWARE/MAINT
Page 4 of 8
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174989 05/02/19 280.00 WEISS SEROTA HELFMAN COLE LEGAL SERVICESTotal O&M 57,899.69
RR EFT Payments106 04/25/19 5,310.00 ANIXTER INC METER107 04/25/19 30,900.15 FLORIDA KEYS ELECTRIC COOP CONTRACTED SVC, MATERIAL108 05/02/19 6,720.00 ANIXTER INC METERS
Total EFT R&R 42,930.15
RR Payments20104 04/25/19 8,625.29 NATIONAL BUSINESS FURNITURE FRT OFFICE FURNITURE20105 05/02/19 15,297.75 FL MUNICIPAL POWER AGENCY EQUIPMENT20106 05/02/19 2,362.08 POWER SERVICES INC. CONTRACTED SERVICES
Total R&R 26,285.12
Page 5 of 8
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REFO&M
Check # Vendor NameReason
Code Check Date Check Amount174897 YOUR MEMBERSHIP.COM H 04/11/19 378.00174854 ALTEC INDUSTRIES INC H 04/11/19 132.09159477 CHARLES EDWARD KONOVER G 01/17/17 30.45159494 JOHN MELVIN MACKIN JR G 01/17/17 18.92159502 MICHAEL GLEN HERBERT G 01/17/17 0.01159594 BRITTANY A MONTAGUE TARVIN G 01/31/17 119.42159597 JENNIFER LYNN DUYSER G 01/31/17 11.66159600 JORGE FRANCISCO PEREZ G 01/31/17 33.87159761 CHARLES KING G 02/16/17 0.90159768 GARRY B MYERS III G 02/16/17 3.36159773 JEROME EDWARD PFAHNING G 02/16/17 30.91159794 VIKTORYIA HAMEZA G 02/16/17 138.96159873 CARLOS A ZAVALA G 03/02/17 6.32159875 DAVID ALLEN CLARK II G 03/02/17 27.33159879 KRISTIAN GALLAGHER G 03/02/17 89.55159891 PAUL L BURTON G 03/02/17 157.89160000 CHRISTINA MARIA LLAMA RODRIGUE G 03/16/17 186.16160114 JAIME MARIE PARLETT G 03/29/17 51.17170194 FRANCES J ENGLAND G 04/21/17 2.26170204 MARIA JUNE LOPEZ G 04/21/17 5.13170205 MARIANNE LOUISE PEIROLO G 04/21/17 40.25170271 ARTURS LEINERTS G 05/01/17 14.68170289 JAMES M DEVER G 05/01/17 16.61170485 ISABEL MARRERO G 05/31/17 40.00170496 NELLI ORAZBAYEVA G 05/31/17 1.07170652 RICHARD M CHARLTON G 06/19/17 0.30170932 CANDICE STEWART G 07/13/17 59.39170950 MESERET ABEBE G 07/13/17 127.35171023 ARMANDO CALDENTEY PEREZ G 07/28/17 11.59171032 JANICE ATWOOD KASE G 07/28/17 4.77171106 MYKEL DANIELLE MCDONALD G 08/14/17 24.82171240 THOMAS W RUST II G 08/29/17 21.79171395 MICHELLE LEE GARRETT G 10/12/17 4.62171397 MILES M WRIGHT G 10/12/17 0.10171400 NORMAN BELL WOOD JR G 10/12/17 41.28171409 RICHARD BRADY AND ASSOC G 10/12/17 6.29171413 SHARON LYNN MURDOCK G 10/12/17 0.61171631 ANALICIA M RAND G 11/20/17 4.37171639 CARL FREDERICK G 11/20/17 5.61171653 FLORIDA KEYS REAL ESTATE CO G 11/20/17 103.93171660 HENRY A GMACH G 11/20/17 27.11171668 JERRY DUNCAN G 11/20/17 0.02171673 JUSTIN LOUIS ROBILLARD G 11/20/17 68.70171688 MICHAEL JOHN PHILLIPS G 11/20/17 25.73171700 PALM MOTORS G 11/20/17 27.75
Utility Board Meeting 05/08/19Voided Payment List
Utility Board of the City of Key West, FL
Page 6 of 8
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REFO&M
Check # Vendor NameReason
Code Check Date Check Amount
Utility Board Meeting 05/08/19Voided Payment List
Utility Board of the City of Key West, FL
171728 SUSEN PETTKUS-STEPHENS G 11/20/17 0.11171729 TATIANA TOMA G 11/20/17 52.95171735 URBANO DIAZDEVILLEGAS G 11/20/17 32.04171737 WASHINGTON ST PARTNERS LLC G 11/20/17 11.66171837 EMORTGAGE CORPORATION G 12/07/17 122.43171842 415 BAHAMA KEY CORP G 12/12/17 71.30171851 ANDREW SAMUEL CONNELL G 12/12/17 62.39171862 CHARLES B STRICKER G 12/12/17 3.13171879 ERIKA SZABO G 12/12/17 102.67171895 HAROLD S PEGG G 12/12/17 2.91171907 JEAN A REED G 12/12/17 67.78171910 JENNA MARIE LISMAN G 12/12/17 1.90171923 KELSEY MARIE HULL G 12/12/17 40.77171973 ROBERT B FAU FAU G 12/12/17 97.69171998 WILLIAM R ISAACSON G 12/12/17 15.41
Total O&M CK $2,788.24
REF OM WIRE Vendor NameReason
Code Check Date Check Amount
Total O&M WR $0.00
REF OM EFT Vendor NameReason
Code Check Date Check Amount0.00
Total OM EFT 0.00Total O&M $2,788.24
Vendor Name
REFRR Check
#Reason
Code Check Date Check Amount
Total RR CK 0.00Vendor Name
REF RR EFT #Reason
Code Check Date Check Amount
Total RR EFT 0.00TOTAL RR $0.00
Reason Code:A Cust/Vendor did not receive, lost check or staledate, stop payment search performed and ck replaced B Wrong vendor entered into system and detected when matching check with invoiceC Customer service processed a work ticket requesting check to be voided (i.e. deposit
should have been transferred and not refunded, change of name, etc.)D Wrong amountE Printed check in error, should not be paid at this timeF Vouched in error
Page 7 of 8
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REFO&M
Check # Vendor NameReason
Code Check Date Check Amount
Utility Board Meeting 05/08/19Voided Payment List
Utility Board of the City of Key West, FL
G Research performed on stale dated checks/Abandened PropertyH Other
Page 8 of 8
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Agenda Item Summary Sheet Meeting Date: May 08, 2019
Proposer: Lynne E. Tejeda, General Manager & CEO Department: Finance - Purchasing
Agenda Item #:8d
AGENDA ITEM WORDING: Approve Sole Source Unit Price Purchase of Programmable Meters.
REQUESTED ACTION: Motion to Approve the Sole Source Unit Price Purchase of Programmable Meters from Anixter for a total estimated cost of $141,340.00.
DISCUSSION: KEYS purchases an annual supply of programmable Itron meters. The 728 meters purchased will be used for new deployments and to replace damaged or malfunctioning meters in order to read residential and commercial accounts. Anixter is the only distributor in Florida authorized to sell Itron metering products.
SUPPORTS STRATEGIC PLAN: Goal 1 - Improve the Customer Experience in regards to Reliability and Service; Goal 2 – Provide reasonable rates to our customers.
ENVIRONMENTAL IMPACT: The installation of electronic meters, which can be automatically read via radio signal, reduces use of company vehicles and attendant carbon monoxide emissions.
FINANCIAL IMPACT: Total Cost: $ 141,340.00 Budgeted: Yes Source of Funds: Capital
1-50-107360-45-19004
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Quotation: U00581557.02407.893.9127407.893.7382
Phone:Fax:www.anixterpowersolutions.com
3881 Old Winter Garden RoadBAYS 333-335 SUITE COrlando, FL 32805
ITRON QUOTE
To: KEYS ENERGY SERVICESSTOCK ISLAND WAREHOUSE6900 FRONT STREET EXTENDEDKEY WEST, FL 33040
Attn:
Phone:Fax:
Andy Staker
Expiration Date:
Sales Contact:
Issued Date: Apr 10, 2019May 10, 2019
(P) 404.223.1823
Product and DescriptionCustLine Price UnitItem Quantity Extended
(F) 404.691.4736
640 185.000 118,400.00J56051512S CL200 ITRON BRIDGE METER
EA
12-14 WKS ARO FOR ALL EXCEPT LINE 5DEL:
24 115.000 2,760.00J5605022C1SR- 1S CL100 120V GLASS CENTRON W/ R400
EA
12 295.000 3,540.00J5605253CP3SDR3- 4S CL20 120-480V CENTRON POLY W/ 3 R400
EA
20 320.000 6,400.00J56052X4CP3SDR3- 12S CL320 CENTRON POLY W/ 3 R400
EA
16-18 WKS ARODEL:
32 320.000 10,240.00J5605235CP3SDR3- 16S CL320 CENTRON POLY W/ 3 R400
EA
$141,340.00SECTION TOTAL:
$141,340.00QUOTE TOTAL:
1) All items are In Stock unless otherwise noted.2) All item pricing on this quote is valid for thirty days unless otherwise specified.3) All applicable taxes apply.
Special Notes
Anixter Power Solutions offers the industry’s most extensive and dynamic portfolio of products, servic es and solutions for the Public Power, Investor-owned Utilities, Con struction and Industrial markets.
https://www.anixterpowersolutions.com/site/legal/pu rchase-terms.htmlFor the latest terms & conditions please visit:
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Agenda Item Summary Sheet Meeting Date: May 8, 2019
Proposer: Lynne E. Tejeda, General Manager & CEO Department: Finance - Purchasing
Agenda Item #: 8e
AGENDA ITEM WORDING: Approve Aluminum Wire as Surplus. REQUESTED ACTION: Motion to Approve Aluminum Wire as Surplus.
DISCUSSION: KEYS currently has approximately 2,500 pounds of aluminum wire which is not necessary for operations and is suitable for surplusing and resale. After Utility Board declaration of the items as surplus, KEYS will immediately schedule pickup by Gear Reducer Services. KEYS requested quotes for surplus sale of the wire and received 3 quotes and 3 no quotes, with Gear Reducer Services providing the highest and best quote based on the approximate weight of the surplused materials. Quotes received are set forth below:
Estimated Weight Paradise Recycling
Miami Transformer
Gear Reducer Services
Aluminum Wire Reels 2,500 lbs $ 0.37 per lb $150.00 flat amount $ 0.75 per lb
Estimated Proceeds 2,500 lbs $ 925.00 $ 150.00 $ 1,875.00
FINANCIAL IMPACT: Estimated Proceeds: $ 1,875.00 Budget: Not Applicable
Source of Funds: Not Applicable
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Agenda Item Summary Sheet Meeting Date: May 8, 2019
Proposer: Lynne Tejeda, General Manager & CEO Department: Finance - Purchasing
Agenda Item #: 8f
AGENDA ITEM WORDING: Award Unit Price Contract for Purchase of Ductile Iron Poles. REQUESTED ACTION: Motion to award a Unit Price Contract for purchase of ductile iron poles, in the total amount of $164,697.20, to McWane Poles. DISCUSSION: In preparation for the upcoming hurricane season, KEYS is stocking necessary items to levels at or above their maximum quantity limits. Ductile iron poles are a hurricane stock item. On August 10, 2018, FMPA awarded their Invitation to Bid for the purchase and delivery of ductile iron poles, ITB 2018-019, to McWane Poles, the only responsive bidder. KEYS was an initiating member for the FMPA bid. On April 10, 2019, KEYS issued a request for quote for hurricane stock items that included ductile iron poles in order to confirm the McWane Poles quote was competitive. The responses KEYS received were as follows:
Vendor
45’ Ductile Iron Pole Class H3
Price per Pole
45’ H3 Qty
45’ Ductile Iron Pole
Class H5 Price per Pole
45’ H5 Qty
Total Cost of Poles
Complies to
Technical Specs
McWane Poles $ 3,183.25 40 $ 3,736.72 10 $ 164,697.20 Yes GHMR $ 3,423.34 40 $ 3,878.61 10 $ 175,719.70 Yes Gresco $ 3,526.04 40 $ 3,994.97 10 $ 180,991.30 Yes Stuart C. Irby $ 3,530.00 40 $ 3,999.00 10 $ 181,190.00 Yes Anixter $ 3,599.00 40 $ 4,074.00 10 $ 184,700.00 Yes
SUPPORTS STRATEGIC PLAN: Goal 1 – Improve the Customer Experience in regards to Reliability and Service. FINANCIAL IMPACT: Total Estimated Cost: $ 164,697.20 Budgeted: Yes
Source of Funds: O&M 1-60-107360-40-19111
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Agenda Item Summary Sheet Meeting Date: May 8 , 2019
Proposer: Lynne E. Tejeda, General Manager & CEO Department: Finance - Purchasing
Agenda Item #: 9a
AGENDA ITEM WORDING: Approve Change Order #2 to Unit Price Contract for Design/Build LifeJacket® Cathodic Protection System for Transmission Structures, Purchase Order 18-0856. REQUESTED ACTION: Motion to Approve Change Order #2 to the Unit Price Contract for Design/Build LifeJacket® Cathodic Protection System on Transmission Structures to Inland Construction and Engineering, Inc. for a total not-to-exceed cost of $ 357,000.00. DISCUSSION: As a result of structure age and over-water applications in a corrosive salt environment, and as detailed in the 20-year Transmission Line Study completed by Leidos, KEYS’ transmission structures require a cathodic protection system including structural support. On June 13, 2018, the Utility Board awarded a not-to-exceed unit price contract for the design and construction of LifeJacket® Cathodic Protection System for transmission poles to Inland Construction and Engineering, Inc. for a total cost of $2,652,500.00. As a result of inspection of the transmission poles, jacket sizes needed to be adjusted and 11 additional lifejackets were required. This resulted in the Utility Board approving Change Order #1 for an additional cost of $532,000.00 on July 30, 2018. Further inspection has revealed 1 additional pole and 12 additional down guys which require a total of 13 additional Lifejackets. SUPPORTS STRATEGIC PLAN: Goal 1 – Continually improve the customer experience regarding reliability and service; Strategy 1.2 - Strengthen and extend the life of the transmission infrastructure; Strategy 1.2.1 – Develop Plans to address 20-year Transmission Study findings. FINANCIAL IMPACT: Contract Cost: $ 2,652,500.00 Budgeted: Yes Change Order #1: $ 532,000.00 Change Order #2: $ 357,000.00 Total Cost: $ 3,541,500.00
Source of Funds: Capital 1-30-107350-50-16008
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UTILITY BOARD - CITY OF KEY WEST, FLORIDA CHANGE ORDER
CONTRACT NUMBER: C18-0013 DATE: May 8, 2019
CONTRACTOR: Inland Construction & Engineering, Inc. WORK ORDER #:
CHANGE ORDER #: 2 P.O. #: 18-0856
CHANGE ORDER DESCRIPTION: Inland Construction and Engineering, Inc. (ICE) was awarded the contract for the design and construction of LifeJacket Cathodic Protection system for transmission structures. During work specified in the contract, ICE observed additional poles in need of repair. On Line 6, 13 additional LifeJackets are needed, resulting in an increase $357,000.00 to the contract.
Without Tax With Tax (If Applicable)
ORIGINAL CONTRACT COST: $ 2,652,500.00 PREVIOUS CHANGE ORDERS: $ 532,000.00 THIS CHANGE ORDER: $ 357,000.00 ADJUSTED CONTRACT COST: $ 3,541,500.00
ACCEPTED BY CONTRACTOR:
BY: TITLE: DATE:
APPROVED: UTILITY BOARD - CITY OF KEY WEST
BY: TITLE: DATE:
FOR-092
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Locations of 13 Additional Life Jacket Installations
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Sample Photos of Guy Stubs on Line 8 Line 6 Pole 69 – Guy Stub 1, Guy Stub 3
Line 6 Pole 226 Guy Stubs
Regular Utility Board Meeting Agenda - Wednesday, May 8, 20196. Recognition and Presentation6a) KEYS Outstanding Employee of the Second Quarter – Zahny Gonzalez
7. Informational Items7a) Department Staff Report - Organizational Analysis Update, Julio Torrado, Director of HR & Communications 7b) Power Supply Report – April 2019 7c) Rate Comparison Report – March 20197d) Financial and Operational Indicators – March 20197e) Residential Demand Rate Workshop Update
8. Consent Agenda8a) Approve Minutes–Regular Utility Board Meeting– April 24, 2019 Regular Utility Board Meeting Minutes– April 24, 2019
8b) Approve Minutes-Utility Board Five Year Capital Plan and Funding Workshop Minutes – April 24, 2019
Utility Board Five Year Capital Plan and Funding Workshop Minutes – April 24, 2019
8c) Approve Disbursements Report8d) Approve Sole Source Unit Price Purchase of Programmable MetersProgrammable Meters Quote
8e) Approve Aluminum Wire as Surplus8f) Award Unit Price Contract for Purchase of Ductile Iron Poles
9. Action Items 9a) Approve Change Order #2 to Unit Price Contract for Design/Build LifeJacket® Cathodic Protection System for Transmission Structures, Purchase Order 18-0856
Change Order #2 for PO 18-0856Photos for Additional LifejacketsPhotos for Additional Lifejackets
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