Agenda Items Meeting of the Board of Regents...6.17 Approval of a New Doctor of Philosophy Degree...

Agenda Items

Meeting

of the

Board of Regents

April 19, 2018

Updated: 4/12/2018

*Certified by the general counsel or other appropriate attorney as confidential or information that maybe withheld from public disclosure in accordance with Section 551.1281 and Chapter 552 of the TexasGovernment Code.

AGENDA ITEMS MEETING OF THE BOARD OF REGENTS THE TEXAS A&M UNIVERSITY SYSTEM

April 19, 2018 Prairie View, Texas

1. COMMITTEE ON FINANCE

1.1 Approval of Fiscal Year 2019 Operating Budgets, A&M System

1.2 Authorization to Exceed Limitations on State Employment Levels, A&M System

1.3 Approval of Fiscal Year 2019 Service Department Accounts, A&M System

1.4 Approval to Establish the Regents’ Grant Initiative, A&M System

2. COMMITTEE ON AUDIT

3. COMMITTEE ON BUILDINGS AND PHYSICAL PLANT

3.1

3.2

3.3

3.4

Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the 21st Century Classroom Building Project, Texas A&M University, College Station, Texas (Project No. 02-3236), A&M System

Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Water Wastewater Treatment System Expansion Project, Texas A&M Engineering Extension Service, College Station, Texas (Project No. 09-3257), A&M System

Approval of the Project Renaming, Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Football Stadium Project, West Texas A&M University, Canyon, Texas (Project No. 18-3226), A&M System

Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Energy Consumption Reduction Project, West Texas A&M University, Canyon, Texas (Project No. 18-3234), A&M System

April 19, 2018 Page 2 of 6

*Certified by the general counsel or other appropriate attorney as confidential or information that may be withheld from public disclosure in accordance with Section 551.1281 and Chapter 552 of the Texas Government Code.

3.5 Approval of the Project Scope and Budget, Appropriation for Construction Services,

and Approval for Construction for the Domestic Water System Improvements Project, Texas A&M University, College Station, Texas (Project No. 03-2016), Texas A&M

3.6 Approval of the Project Renaming, Approval of the Project Scope and Budget,

Appropriation for Construction Services, and Approval for Construction for the Health Technologies Building Renovation Project, Texas A&M Engineering Experiment Station, College Station, Texas (Project No. 2017-1610-01), TEES

Informational Report Report of System Construction Projects Authorized by the Board

4. COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 5. THE TEXAS A&M UNIVERSITY SYSTEM BOARD OF REGENTS (not assigned to Committee)

5.1 Adoption of a Resolution Honoring Mr. George K. Hickox Jr. ’80 for His Outstanding

Dedication and Service as Trustee of the Texas A&M Foundation, Texas A&M 5.2 Adoption of a Resolution Recognizing Mr. Stephen F. Shuchart for His Service as the

2017-2018 Student Member of the Board of Regents of The Texas A&M University System and Bestowing the Title of Student Regent Emeritus

5.3 Approval of Revisions to System Policy 25.07, Contract Administration 5.4 Approval of Revisions to System Policy 33.03, Nepotism 5.5 Appointment of Member of the Board of Directors of The University of Texas/Texas

A&M Investment Management Company 5.6 Appointment of Members of the University Lands Advisory Board 5.7 *Approval to Repurpose the “Sid Kyle Memorial Endowment in Arid and Semi-Arid Land

Studies” Quasi-Endowment to Provide for Continued Support of Arid and Semi-Arid Land Studies while Repurposing Certain Funds

Executive Session Items 5.8 *Authorization for the Chancellor and the President to Negotiate and Execute Definitive

Agreements and Other Related Documents in Connection with a Co-Branded Clinical Practice, Texas A&M

5.9 *Authorization for the President to Negotiate and Execute New Employment Contracts

for the Assistant Football Coach – Defensive Tackles, and Head Women’s Soccer Coach, Texas A&M



5.10 *Authorization for the President to Negotiate and Execute an Employment Contract

with the Head Football Coach, PVAMU 5.11 *Appointment of Interim Director of Texas A&M AgriLife Extension Service,

A&M System 5.12 *Authorization for the President to Negotiate and Execute a New Employment Contract

with the Head Football Coach, A&M-Commerce 5.13 *Authorization to Sell Approximately 4,506 Acres of Land and Improvements in

Edwards County, Texas, Texas A&M 5.14 *Authorization to Sell Land and Improvements Located at 1011 Pegasus Drive in

Spring Branch, Comal County, Texas, Texas A&M 5.15 *Authorization to Sell 348.888 Acres of Land, More or Less, in the J.S. Herring Headright

Survey, Abstract No. 264, the W.D. Shocklee Headright Survey, Abstract No. 527, the J.W. Elliot Headright Survey, Abstract No. 191 and the J.L. Moore Headright Survey, Abstract No. 394 in Bowie County, Texas, TAMUT

5.16 *Authorization to Negotiate and Execute a Ground Lease for the Construction, Operation

and Maintenance of a Hotel on Approximately Three Acres on the Campus of West Texas A&M University in Canyon, Randall County, Texas, WTAMU

5.17 *Authorization to Sublease Approximately 16,000 Square Feet of Office Space in a

Facility Under a Single Contract from the U.S. Department of Energy/National Nuclear Security Administration, TEES

6. CONSENT AGENDA ITEMS

The Texas A&M University System/Board of Regents 6.1 Approval of Minutes 6.2 Adoption of a Resolution to Honor Texas A&M University, Texas A&M University-

San Antonio, and West Texas A&M University Police Departments for Achieving Accreditation or Recognition Status from Respected Professional Authorities

6.3 Approval to Transfer $10,000,000 Appropriated to Tarleton State University from the

Economic Stabilization Fund 0599 to The Texas A&M University System 6.4 Approval of Changes to the Admissions Standards for System Member Universities for

the 2019-20 Academic Year 6.5 Granting of the Title of Emeritus, April 2018 6.6 Confirmation of Appointment and Commissioning of Peace Officers 6.7 Approval of Fiscal Year 2019 Holiday Schedules



Prairie View A&M University 6.8 Approval of Academic Tenure, April 2018 Tarleton State University 6.9 Approval of Academic Tenure, April 2018 6.10 Granting of Faculty Development Leave for FY 2019 Texas A&M International University 6.11 Approval of Academic Tenure, April 2018 6.12 *Renaming of the Texas Academy of International and STEM Studies Texas A&M University 6.13 Authorization for the Texas A&M University Health Science Center to Make

Intergovernmental Transfers on Behalf of Qualifying Entities 6.14 Approval for Dr. Ricardo Eusebi, a System Employee, to Serve as an Officer, Member of

the Board of Directors and Employee of Visual Cortex Instruments LLC, an Entity in the Process of Being Formed that Proposes to License Technology from The Texas A&M University System

6.15 Approval for Dr. Karen Wooley and Dr. Ashlee Jahnke, System Employees, to Serve as

Officers, Members of the Board of Directors and Employees of Teysha Technologies, Ltd, an Entity that has Executed an Option Agreement and Proposes to License Technology Owned by The Texas A&M University System

6.16 Approval of Academic Tenure, April 2018 6.17 Approval of a New Doctor of Philosophy Degree Program in Marine and

Coastal Management and Science, and Authorization to Request Approval from the Texas Higher Education Coordinating Board

6.18 *Authorization to Establish a Quasi-Endowment Entitled the “Glenda Sue Moore Small

Animal Clinical Services Scholarship Quasi-Endowment” 6.19 *Namings of Academic Facilities and Related Spaces in the Zachry Engineering Education

Complex 6.20 *Namings of the Areas within The Gardens and Rollins Urban and Structural Entomology

Facility 6.21 *Naming of the Engineering Honors Program within the College of Engineering



Texas A&M University-Central Texas 6.22 Granting of Faculty Development Leave for FY 2019 6.23 Approval of a New Bachelor of Applied Arts and Sciences Degree Program in

Criminal Justice, and Authorization to Request Approval from the Texas Higher Education Coordinating Board

6.24 Approval of a New Bachelor of Applied Arts and Sciences Degree Program in

Information Technology, and Authorization to Request Approval from the Texas Higher Education Coordinating Board

Texas A&M University-Commerce

6.25 Approval of Academic Tenure, April 2018 6.26 Granting of Faculty Development Leave for FY 2019 Texas A&M University-Corpus Christi 6.27 Approval of Academic Tenure, April 2018 6.28 Granting of Faculty Development Leave for FY 2019 6.29 *Naming of the Chapman Baseball Field Covered Batting Cages

Texas A&M University-Kingsville 6.30 Approval of Academic Tenure, April 2018 6.31 Granting of Faculty Development Leave for FY 2019 Texas A&M University-San Antonio 6.32 Approval of Academic Tenure, April 2018 Texas A&M University-Texarkana

6.33 Approval of Academic Tenure, April 2018 6.34 *Naming of Student Recreation Center

West Texas A&M University

6.35 Approval of Academic Tenure, April 2018 6.36 *Naming of Various Rooms and Spaces



A&M System ........................................ The Texas A&M University System A&M-Central Texas .............................. Texas A&M University-Central Texas A&M-Commerce .................................. Texas A&M University-Commerce A&M-Corpus Christi ............................. Texas A&M University-Corpus Christi A&M-San Antonio ................................ Texas A&M University-San Antonio A/E ........................................................ Architect/Engineer AgriLife Extension................................. Texas A&M AgriLife Extension Service AgriLife Research ................................. Texas A&M AgriLife Research BOR ...................................................... Board of Regents FP&C ..................................................... Facilities Planning and Construction NCTM ................................................... National Center for Therapeutics Manufacturing POR ....................................................... Program of Requirements PUF ....................................................... Permanent University Fund PVAMU ................................................. Prairie View A&M University RELLIS ................................................... Respect, Excellence, Leadership, Loyalty, Integrity and

Selfless Service RFS ........................................................ Revenue Financing System TAMHSC ............................................... Texas A&M Health Science Center TAMIU .................................................. Texas A&M International University TAMUG ................................................. Texas A&M University at Galveston TAMUT ................................................. Texas A&M University-Texarkana Tarleton ................................................ Tarleton State University TEES ...................................................... Texas A&M Engineering Experiment Station TEEX...................................................... Texas A&M Engineering Extension Service Texas A&M at Qatar ............................. Texas A&M University at Qatar Texas A&M ........................................... Texas A&M University Texas A&M-Kingsville ........................... Texas A&M University-Kingsville TFS ........................................................ Texas A&M Forest Service THECB ................................................... Texas Higher Education Coordinating Board TTI ......................................................... Texas A&M Transportation Institute TVMDL .................................................. Texas A&M Veterinary Medical Diagnostic Laboratory UTIMCO ................................................ The University of Texas/Texas A&M Investment Management

Company WTAMU ................................................ West Texas A&M University

Agenda Item No.

AGENDA ITEM BRIEFING

Submitted by: Billy Hamilton, Executive Vice Chancellor and Chief Financial Officer

The Texas A&M University System

Subject: Approval of Fiscal Year 2019 Operating Budgets

Proposed Board Action:

Approve the fiscal year 2019 operating budgets recommended by the Chief Executive Officers of

The Texas A&M University System.

Background Information:

The presidents of the academic universities, the Vice Chancellor for Agriculture and Life

Sciences, the Vice Chancellor for Engineering, and the Chancellor of The Texas A&M

University System have submitted budget recommendations for the fiscal year ending August 31,

2019.

Financial reviews of the proposed FY 2019 operating budgets have been performed by the

System Office of Budgets and Accounting staff. Based on these reviews, an executive summary

of the detailed operating budgets for The Texas A&M University System has been provided to

each member of the Board for review. In addition, programmatic budget reviews were held on

April 5th which allowed each CEO an opportunity to present an overview of their programmatic

and financial direction of their institution/agency.

A&M System Funding or Other Financial Implications:

Approval of the FY 2019 operating budgets will appropriate approximately $4.7 billion.

Agenda Item No.

THE TEXAS A&M UNIVERSITY SYSTEM

Office of the Executive Vice Chancellor and Chief Financial Officer

April 6, 2018

Members, Board of Regents


Subject: Approval of Fiscal Year 2019 Operating Budgets

I recommend adoption of the following minute order:

“The operating budgets, included in the exhibit, as submitted by the

members of The Texas A&M University System for the fiscal year ending

August 31, 2019, are hereby approved and adopted subject to the provisions

contained in System Policy 27.04, Budget Authorizations, Limitations and

Delegations of Authority.

The Board of Regents of The Texas A&M University System (Board)

reasonably expects to incur debt in one or more obligations for this project,

and all or a portion of the proceeds received from the sale of such obligations

is reasonably expected to be used to reimburse the account(s) for amounts

previously appropriated and/or expended from such account(s).

As required by Section 5(a) of the Master Resolution of the Revenue

Financing System, the Board hereby determines that it will have sufficient

funds to meet the financial obligations of The Texas A&M University System,

including sufficient Pledged Revenues to satisfy the Annual Debt Service

Requirements of the Revenue Financing System and to meet all financial

obligations of the Board relating to the Revenue Financing System and that

the Participants, on whose behalf the debt is issued, possess the financial

capacity to satisfy their Direct Obligations.”

Respectfully submitted,

Billy Hamilton

Executive Vice Chancellor and

Chief Financial Officer

Approval Recommended: Approved for Legal Sufficiency:

John Sharp Ray Bonilla

Chancellor General Counsel

ITEMEXHIBIT

The Texas A&M University SystemFY 2019 Operating Budgets

FY 2019 Member Budget

Prairie View A&M University 216,302$

Tarleton State University 175,937

Texas A&M International University 114,255

Texas A&M University 1,718,158

Texas A&M University at Galveston 68,005

Texas A&M Health Science Center 335,362

Texas A&M University - Central Texas 35,317

Texas A&M University - Commerce 171,023

Texas A&M University - Corpus Christi 208,926

Texas A&M University - Kingsville 143,275

Texas A&M University - San Antonio 79,863

Texas A&M University - Texarkana 36,785

West Texas A&M University 140,263

ACADEMIC SUBTOTAL 3,443,471$

Texas A&M AgriLife Research 196,517

Texas A&M AgriLife Extension Service 132,253

Texas A&M Forest Service 73,924

Texas A&M Veterinary Medical Diagnostic Lab 18,730

Texas A&M Engineering Experiment Station 160,028

Texas A&M Engineering Extension Service 87,413

Texas A&M Transportation Institute 70,544

AGENCY SUBTOTAL 739,408$

System Offices

Operations 41,138

Debt Service 469,474

Texas A&M Shared Services 384 The Texas A&M University System 4,693,876$

(In Thousands)

Agenda Item No.




Subject: Authorization to Exceed Limitations on State Employment Levels


Authorize the request from the members of The Texas A&M University System to exceed the

full-time equivalent (FTE) limitations specified in Senate Bill 1, 85th Legislature, Regular

Session.


Article IX, Part 6, Section 6.10, of Senate Bill 1, 85th Legislature, Regular Session, places limits

on state employment levels (paid from appropriated funds) for the current biennium. Requests to

exceed the FTE limitations established in Senate Bill 1 must be submitted to the Governor and

the Legislative Budget Board by the Board of Regents of The Texas A&M University System

with detailed justification regarding the need for additional staff. The justification must include,

at a minimum:

The date on which the board approved the request;

A statement justifying the need to exceed the limitation;

The source of funds to be used to pay the salaries; and

An explanation as to why the functions of the proposed FTEs cannot be performed

within current staffing levels.

In addition, subsequent quarterly reporting will be required by members of The Texas A&M

University System who exceed their FTE limitation no later than the last day of the first month

following each quarter of the fiscal year. Without the written approval of the Governor and the

Legislative Budget Board, an institution of higher education may not use funds appropriated by

Senate Bill 1, 85th Legislature, Regular Session to pay all or part of the salaries or benefits of a

number of employees that would cause it to exceed for each quarter, the lesser of:

a. One hundred and ten percent (110%) of the FTE limitation specified for each member

b. One hundred percent (100%) of the FTE limitation specified for each member plus fifty

(50) FTEs


Funding implications related to these requests to exceed the FTE limits are included in the fiscal

year 2019 operating budgets.

Agenda Item No.



March 2, 2018



Subject: Authorization to Exceed Limitations on State Employment Levels


“The Board of Regents of The Texas A&M University System hereby

approves the request and subsequent reporting (as required) by the members

of The Texas A&M University System listed in the attached exhibit,

regarding an exception to the limitations on state employment levels specified

in Senate Bill 1, 85th Legislature, Regular Session.”


Billy Hamilton






Prairie View A&M University Texas A&M University ‐ TexarkanaTarleton State University West Texas A&M UniversityTexas A&M International University Texas A&M AgriLife ResearchTexas A&M University Texas A&M AgriLife ExtensionTexas A&M University at Galveston Texas A&M Forest ServiceTexas A&M Health Science Center Texas A&M Veterinary Medical Diagnostic LabTexas A&M University ‐ Commerce Texas A&M Engineering Experiment StationTexas A&M University ‐ Corpus Christi Texas A&M Transportation InstituteTexas A&M University ‐ Kingsville Texas A&M System Offices

Texas A&M Engineering ExtensionTexas A&M University ‐ Central TexasTexas A&M University ‐ San Antonio

(justification on following pages)

The Texas A&M University SystemRequest to Exceed Limitation on State Employment Levels

Article IX, Part 6, Section 6.10FY 2019

The Following Members are NOT requesting an FTE Increase:

The Following Members ARE requesting an FTE Increase:

Page 1 of 4

MEMBER FTE Cap Requested FTE Increase

Revised FTE Level

Source of Funds Justification

Texas A&M University ‐ San Antonio 264.8 75.0 339.8 Appropriated The additional 75 FTEs are needed to successfully implement the legislatively‐mandated downward expansion approved to transform Texas A&M University‐San Antonio into a comprehensive university. The FTE cap was reduced from 269.0 in 2014‐2015 biennium to 232.9 in the 2016‐2017 biennium despite the approval and funding received for downward expansion. In the 2018‐2019 biennium the FTE cap was increased to 264.8, which left the university 5 FTE short of the 2014‐2015 biennium total. The special item funding that was received for downward expansion was used to fund an additional 40 faculty FTEs and 30 student support FTEs. This additional 70 FTEs, along with the additional 5 FTE that the University has not recovered from the 2014‐2015 biennium total, comprises this request. 40 Faculty FTEs, and 35 Staff FTEs. TAMU‐SA is not requesting any administrator FTE's.



Page 2 of 4


Revised FTE Level


Texas A&M University ‐ Central Texas 96.4 43.6 140.0 Appropriated This request is needed to provide 12 additional FTE's tosupport enrollment growth and fulfill the mission andstrategic initiatives of the institution while providing anaffordable education to the Central Texas region and activeduty military personnel and their families. 31.6 FTEs arefull time faculty positions and 12 FTEs are support staff.



Page 3 of 4


Revised FTE Level


Texas A&M Engineering Extension Service 543.0 50.0 593.0 Appropriated The 50 additional positions are needed to add instructionalstaff. The instructional staff are projected to be a mix ofwage employees (adjunct instructors) and budgetedpositions. The actual hiring will be dependent uponcontracts and enrollment. The end of the hiring freeze hasallowed for the filling of vacant positions, bringing theAgency closer to the current FTE cap. TEEX has and willcontinue to provide personnel for recovery efforts anddevelopment of recovery training. TEEX is increasing thenumber of participants trained each year with the end goalof serving 300,000 by 2030.

FY 2019


Article IX, Part 6, Section 6.10

Page 4 of 4

Agenda Item No.




Subject: Approval of Fiscal Year 2019 Service Department Accounts


Approve the fiscal year 2019 service department accounts as submitted by the members of The

Texas A&M University System (A&M System).


All members of The Texas A&M University System have submitted all service department

accounts for the fiscal year ending August 31, 2019. Staff members in the System Office of

Budgets and Accounting have reviewed these accounts in detail.

The General Appropriations Act allows appropriations to be used to reimburse any service

department that is established by authority of the governing board and operated for the benefit of

one or more members of a system. System Regulation 21.01.05, Service Departments or

Centers, provides information regarding the general rules that govern the establishment,

utilization and operation of service departments within the A&M System.

A detailed listing of service department accounts by member is included in the attached exhibit.


The funding implications of service departments are included in the fiscal year 2019 operating

budgets.

http://policies.tamus.edu/21-01-05.pdf


Agenda Item No.



March 2, 2018



Subject: Approval of Fiscal Year 2019 Service Department Accounts


“The service department accounts for the members of The Texas

A&M University System for the fiscal year ending August 31, 2019, included

in the exhibit, are hereby approved subject to the provisions contained in

System Regulation 21.01.05, Service Departments or Centers.”


Billy Hamilton






The Texas A&M University SystemService Department Activities

Budget for Fiscal Year Ending: August 31, 2019

Prairie View A&M University

Account And DescBeginningBalance

RevenueBudget

ExpenseBudget Net Operating Transfers Ending Balance

227100 - Utility System Revenue Fund $0 $2,406,860 $2,406,860 $0 $0 $0227106 - Water Treatment Plant $0 $375,521 $375,521 $0 $0 $0227107 - Wastewater Treatment Plant $0 $772,781 $772,781 $0 $0 $0227155 - Outsourced Services $0 $7,646,138 $7,646,138 $0 $0 $0227311 - Lump Sum Reserve - Local Accounts $0 $108,250 $108,250 $0 $0 $0227600 - Surplus Property $0 $1,442 $1,442 $0 $0 $0227701 - Campus Mail Services $0 $125,000 $125,000 $0 $0 $0227710 - Voice Over Ip $0 $1,038,399 $1,038,399 $0 $0 $0227800 - Transportation Center $0 $370,000 $409,642 ($39,642) $39,642 $0271300 - Administrative Ohcr $0 $3,529,264 $126,122 $3,403,142 ($3,403,142) $0271301 - Business Affairs $0 $0 $405,129 ($405,129) $405,129 $0271302 - Financial Management Services $0 $0 $678,090 ($678,090) $678,090 $0271304 - Payroll Services $0 $0 $309,920 ($309,920) $309,920 $0271305 - Human Resources $0 $0 $360,378 ($360,378) $360,378 $0271306 - Campus Planning $0 $0 $352,039 ($352,039) $352,039 $0271307 - Information Resource $0 $0 $60,633 ($60,633) $60,633 $0271312 - University Assessments $0 $0 $1,197,311 ($1,197,311) $1,197,311 $0

Prairie View A&M University $0 $16,373,655 $16,373,655 $0 $0 $0

Revenue Sales And Services $16,373,655

Expense Salaries - Non-Faculty $2,855,765

Wages $140,675

Benefits $458,488

Utilities $797,758

Operations And Maintenance $12,020,969

Equipment (Capitalized) $100,000

Prairie View A&M University $0 $16,373,655 $16,373,655 $0 $0 $0

Page 1 of 27



Tarleton State University


RevenueBudget


280600 - Central Services $0 $83,031 $83,031 $0 $0 $0

281100 - Tiaer Laboratory Services $0 $134,636 $134,636 $0 $0 $0

282000 - Uci Reserve $0 $32,989 $14,819 $18,170 $0 $18,170

283000 - Lump Sum Reserve $0 $430,000 $421,216 $8,784 $0 $8,784

Tarleton State University $0 $680,656 $653,702 $26,954 $0 $26,954

Revenue Sales And Services $680,656

Expense Salaries - Non-Faculty $52,559

Wages $433,096

Benefits $65,977

Operations And Maintenance $102,070

Tarleton State University $0 $680,656 $653,702 $26,954 $0 $26,954

Page 2 of 27



Texas A&M International University


RevenueBudget


218030 - Service Department-Postage $0 $68,000 $68,000 $0 $0 $0

218040 - Service Department-Printing & Suppo $0 $148,000 $148,000 $0 $0 $0

218050 - Service Department-Paper Supply $0 $60,000 $60,000 $0 $0 $0

230062 - Unemployment Compensation Insurance $0 $54,500 $54,500 $0 $0 $0

250001 - Lump Sum Reserve Service Center Des $0 $100,000 $100,000 $0 $0 $0

Texas A&M International University $0 $430,500 $430,500 $0 $0 $0


Expense Benefits $154,500


Texas A&M International University $0 $430,500 $430,500 $0 $0 $0

Page 3 of 27



Texas A&M University


RevenueBudget


200230 - University Police $500,000 $2,600,000 $2,637,807 ($37,807) $37,807 $500,000210390 - Building Services $5,000 $0 $5,000 ($5,000) $0 $0270040 - Chemistry Department Stockroom Revo $0 $150,000 $150,000 $0 $0 $0270120 - Hazardous Waste Disposal $0 $98,648 $98,648 $0 $0 $0270160 - Utilities & Energy Services $9,924,787 $54,881,692 $33,713,877 $21,167,815 ($12,905,975) $18,186,627270220 - Landscape Maintenance - Outsourced $0 $7,793,742 $7,793,742 $0 $0 $0270230 - Building Maintenance - Outsourced $0 $29,087,585 $29,087,585 $0 $0 $0270240 - Custiodial Services - Outsourced $0 $20,968,873 $20,968,873 $0 $0 $0270260 - Procurement Services $0 $190,876 $737,898 ($547,022) $547,022 $0270300 - Texas A&M Information Technology $0 $42,571,549 $36,879,507 $5,692,042 ($192,040) $5,500,002270310 - Tamu Geoinnovation Service Center $0 $160,000 $160,000 $0 $0 $0270330 - Open Access Lab $0 $700,000 $700,000 $0 $0 $0270370 - Uci Reserve $0 $420,000 $240,000 $180,000 $0 $180,000270450 - Center For Chemical Characterizatio $0 $100,000 $100,000 $0 $0 $0270490 - Cyclotron Operations $0 $4,000,000 $4,000,000 $0 $0 $0270500 - Carc Support Services - Sales $0 $205,000 $205,000 $0 $0 $0270510 - Graphics Services $10,000 $0 $10,000 ($10,000) $0 $0270530 - Microscopy & Imaging Operations $0 $350,103 $350,103 $0 $0 $0270550 - Physics Liquid Nitrogen Sales $0 $25,000 $25,000 $0 $0 $0270580 - University Mail Service $0 $1,168,709 $1,168,709 $0 $0 $0270590 - Cmp Services $0 $3,300,000 $3,300,000 $0 $0 $0270600 - Library Photocopy & Ind Service $0 $40,000 $40,000 $0 $0 $0270620 - Transportation Center Vehicle Renta $691,382 $8,562,171 $6,745,055 $1,817,116 $0 $2,508,498270640 - Veterinary Pathological Service $0 $50,000 $50,000 $0 $0 $0270660 - Veterinary Medical Park-Other $0 $300,000 $300,000 $0 $0 $0270710 - Interactive Video Network $0 $3,269,517 $3,206,286 $63,231 $0 $63,231270780 - Biology Services Account $0 $400,000 $400,000 $0 $0 $0270800 - Environmental Health & Safety $0 $45,000 $65,264 ($20,264) $0 ($20,264)270820 - Cet Service Department $0 $90,000 $90,000 $0 $0 $0270880 - Physics Services $0 $120,000 $120,000 $0 $0 $0270940 - Ppri Survey Lab $0 $386,459 $386,459 $0 $0 $0270950 - Center For Visualization $0 $4,000 $4,000 $0 $0 $0

Page 4 of 27




RevenueBudget


270990 - Purchased Utilities $3,401,690 $30,913,611 $31,267,508 ($353,897) ($1,698,529) $1,349,264271020 - Protein Chemistry Laboratory $121,377 $189,070 $59,151 $129,919 $0 $251,296271050 - Material Characterization Facility $0 $200,000 $200,000 $0 $0 $0271060 - Image Analysis Service Center $0 $30,000 $30,000 $0 $0 $0271150 - Auxiliary Overhead Assessment $0 $7,147,082 $0 $7,147,082 ($6,090,235) $1,056,847271160 - President's Office $0 $0 $111,988 ($111,988) $111,988 $0271180 - University Architect $0 $0 $38,000 ($38,000) $38,000 $0271250 - University Police $0 $10,000 $6,000 $4,000 $492,014 $496,014271260 - Vpfn/Cfo $0 $0 $309,148 ($309,148) $309,148 $0271270 - Budget Office $0 $0 $4,869 ($4,869) $4,869 $0271280 - Payroll $28,151 $0 $0 $0 ($28,151) $0271290 - Employee & Org Development $0 $0 $610,006 ($610,006) $610,006 $0271330 - Marketing & Communications $0 $12,000 $234,526 ($222,526) $222,526 $0271350 - Ehsd $0 $0 $354,003 ($354,003) $354,003 $0271360 - University Risk And Compliance $0 $0 $40,578 ($40,578) $40,578 $0271380 - Contract Administration $0 $0 $38,609 ($38,609) $38,609 $0271400 - System Assessments $0 $0 $2,409,305 ($2,409,305) $2,409,305 $0271410 - Background Checks $0 $0 $175,000 ($175,000) $175,000 $0271600 - Office Of Facilities Coordination $358,976 $0 $151,048 ($151,048) $151,048 $358,976271620 - Lump Sum Termination Reserve-Facult $0 $66,000 $250,000 ($184,000) $0 ($184,000)271630 - Lump Sum Termination Reserve-Nonfac $0 $1,828,927 $1,580,000 $248,927 $0 $248,927271670 - Histology Services $0 $85,000 $85,000 $0 $0 $0271690 - Key Control $0 $1,075,032 $936,935 $138,097 $0 $138,097271740 - Human Resources Department $0 $0 $737,313 ($737,313) $737,313 $0271750 - Auxiliary Retiree Gip $0 $870,000 $1,310,000 ($440,000) $0 ($440,000)271790 - Radiogenic Isotape Lab Service Ctr $0 $20,000 $20,000 $0 $0 $0271810 - Tips Services $0 $2,000,000 $2,000,000 $0 $0 $0271840 - Tprl(Translational Pathology Resear $0 $500,000 $500,000 $0 $0 $0271860 - It Data Services - Geosciences $0 $50,000 $50,000 $0 $0 $0271870 - Stable Isotope Geosciences Facility $0 $35,000 $35,000 $0 $0 $0271890 - Metal Shop $0 $25,000 $25,000 $0 $0 $0271900 - Glass Shop $0 $25,000 $25,000 $0 $0 $0271910 - X-Ray Diffraction $0 $50,000 $50,000 $0 $0 $0271920 - Nmr Spectroscopy $0 $60,000 $60,000 $0 $0 $0

Page 5 of 27




RevenueBudget


271930 - Network & Design $0 $10,000 $10,000 $0 $0 $0271940 - Nitrogen Services $0 $60,000 $60,000 $0 $0 $0271960 - Ilsb Service/Supplies $0 $28,000 $28,000 $0 $0 $0272010 - Procurement Services $0 $0 $539,231 ($539,231) $539,231 $0274000 - Sponsored Research Services $0 $14,067,966 $14,067,966 $0 $0 $0274200 - Research Info Systems Service Dept $0 $2,753,200 $2,753,200 $0 $0 $0278000 - Ttc-Operating-Account-Income-Local $0 $1,300,000 $1,300,000 $0 $0 $0

Texas A&M University $15,041,363 $245,449,812 $216,201,197 $29,248,615 ($14,096,463) $30,193,515

Revenue Investment Income $180,000

Other Operating Income $2,149,876

Sales And Services $243,119,936

Expense Salaries - Faculty $232,031

Salaries - Non-Faculty $49,831,315

Wages $5,842,966

Benefits $15,066,662

Utilities $30,910,786

Scholarships $25,800



Texas A&M University $15,041,363 $245,449,812 $216,201,197 $29,248,615 ($14,096,463) $30,193,515

Page 6 of 27



Texas A&M University at Galveston


RevenueBudget


290010 - Uci Reserve $0 $75,000 $75,000 $0 $0 $0

290020 - Copy Center Revolving Fund $0 $150,000 $150,000 $0 $0 $0

290040 - Telephone Operations $0 $70,000 $70,000 $0 $0 $0

290050 - University Mail Service $0 $3,500 $3,500 $0 $0 $0

290060 - University Mail - Postage $0 $35,000 $35,000 $0 $0 $0

290070 - Facilities Services Revolving $0 $3,600 $3,600 $0 $0 $0

290200 - Swimming Pool-Revolving $0 $10,000 $10,000 $0 $0 $0

290230 - Rmo:Poster Printing $0 $1,600 $1,600 $0 $0 $0

290310 - List:Aquanautics Recharge Cntr $0 $20,000 $20,000 $0 $0 $0

290600 - Messo Operations Revolving $0 $100,000 $100,000 $0 $0 $0

Texas A&M University at Galveston $0 $468,700 $468,700 $0 $0 $0



Wages $5,424

Benefits $34,646


Texas A&M University at Galveston $0 $468,700 $468,700 $0 $0 $0

Page 7 of 27



Texas A&M Health Science Center


RevenueBudget


280040 - Uci Reserve $0 $65,000 $65,000 $0 $0 $0

280080 - Com Cell Analysis Facility $0 $8,000 $8,000 $0 $0 $0

280110 - Animal Resource Unit $0 $110,000 $110,000 $0 $0 $0

280140 - Media $0 $190,000 $190,000 $0 $0 $0

280150 - Central Stores $0 $800,000 $800,000 $0 $0 $0

280160 - Lump Sum Accrued Leave Payout Reser $0 $1,200,000 $1,200,000 $0 $0 $0

280170 - Prf-Pharmaceutical Research Facilty $0 $7,300 $7,300 $0 $0 $0

280190 - Center For Integrated Microbiota Re $0 $7,300 $7,300 $0 $0 $0

280200 - Ibt Flow Cytometry Facility $0 $12,500 $12,500 $0 $0 $0

280210 - Protein Production & Analysis Core $0 $120,000 $120,000 $0 $0 $0

280220 - Clinical Learning Resource Center $0 $1,306,294 $1,306,294 $0 $0 $0

280490 - Ibt - Animal Care Laboratory $0 $550,000 $550,000 $0 $0 $0

Texas A&M Health Science Center $0 $4,376,394 $4,376,394 $0 $0 $0



Wages $1,110,000

Benefits $225,441


Texas A&M Health Science Center $0 $4,376,394 $4,376,394 $0 $0 $0

Page 8 of 27



Texas A&M University - Central Texas


RevenueBudget


280100 - Serv Dept-Unemployment Comp Insuran $21,287 $13,302 $9,612 $3,690 $0 $24,977

280150 - Serv Dept-Lump Sum Reserve $318,021 $16,440 $38,270 ($21,830) $0 $296,191

280200 - Serv Dept-Telecommunications $36,218 $132,017 $143,571 ($11,554) $0 $24,664

Texas A&M University - Central Texas $375,526 $161,759 $191,453 ($29,694) $0 $345,832



Wages $36,003

Benefits $20,522


Texas A&M University - Central Texas $375,526 $161,759 $191,453 ($29,694) $0 $345,832

Page 9 of 27



Texas A&M University - Commerce


RevenueBudget


272000 - Transportation $0 $50,000 $50,000 $0 $0 $0

272050 - Lump Sum Vacation Reserve $0 $50,000 $50,000 $0 $0 $0

272100 - Unemployment Comp Ins Reserve (Uci) $0 $35,000 $35,000 $0 $0 $0

Texas A&M University - Commerce $0 $135,000 $135,000 $0 $0 $0




Texas A&M University - Commerce $0 $135,000 $135,000 $0 $0 $0

Page 10 of 27



Texas A&M University - Corpus Christi


RevenueBudget


270001 - Telecommunications $0 $1,050,000 $1,139,874 ($89,874) $0 ($89,874)

270032 - Administrative Copiers $0 $319,000 $340,660 ($21,660) ($5,000) ($26,660)

270051 - Mail Services-Operating $0 $130,000 $177,658 ($47,658) ($10,000) ($57,658)

270091 - Upd Special Events $0 $32,077 $49,000 ($16,923) $0 ($16,923)

270101 - Uci - Institutional Reserve $0 $57,000 $57,000 $0 $0 $0

270111 - Local Acap Reserve Service Center $0 $250,000 $250,000 $0 $0 $0

270141 - Cbi - Transportation/Maintenance $0 $103,567 $103,567 $0 $0 $0

270190 - Boat Maintenance $0 $6,000 $6,000 $0 $0 $0

270200 - Truck Maintenance $0 $6,000 $6,000 $0 $0 $0

270210 - Genomics Core Lab $0 $130,000 $130,000 $0 $0 $0

270220 - Wetz Lab - Sample Analysis Fees $0 $1,000 $1,000 $0 $0 $0

270230 - Laguna Madre Field Station Rental $0 $4,500 $4,500 $0 $0 $0

270240 - S&E - Vehicle Maintenance $0 $25,000 $25,000 $0 $0 $0

270250 - S&E Boat Maintenance $0 $12,000 $12,000 $0 $0 $0

270305 - Tv Programming Services/Cable Tv $0 $32,327 $32,327 $0 $0 $0

270310 - User Support Services Center $0 $1,000 $1,000 $0 $0 $0

270320 - Isotope Core Laboratory $0 $30,000 $60,000 ($30,000) $0 ($30,000)

270330 - Plotter Maintenance $0 $1,000 $1,000 $0 $0 $0

270340 - Icore $0 $4,000 $4,000 $0 $0 $0

270350 - Jung - Sample Analysis $0 $35,000 $35,000 $0 $0 $0

270360 - Hu-Sample Analysis $0 $3,000 $3,000 $0 $0 $0

270370 - Portnoy-Sample Analysis $0 $16,000 $16,000 $0 $0 $0

270380 - Radio Analysis Laboratory Fees $0 $1,000 $1,000 $0 $0 $0

Page 11 of 27




RevenueBudget


270390 - Zhang - Sample Analysis $0 $1,000 $1,000 $0 $0 $0

270400 - 3D Printing $0 $1,000 $1,000 $0 $0 $0

Texas A&M University - Corpus Christi $0 $2,251,471 $2,457,586 ($206,115) ($15,000) ($221,115)

Revenue Other Operating Income $8,000



Wages $40,720

Benefits $492,312

Utilities $473,547


Texas A&M University - Corpus Christi $0 $2,251,471 $2,457,586 ($206,115) ($15,000) ($221,115)

Page 12 of 27



Texas A&M University - Kingsville


RevenueBudget


299980 - Local Lump Sum Vac Service Dept $0 $110,000 $110,000 $0 $0 $0

299981 - Auxiliary Overhead Assessment $0 $379,426 $379,426 $0 $0 $0

299986 - Ssc Contract $0 $4,000,000 $4,000,000 $0 $0 $0

299989 - Service Department -Upd $0 $55,000 $55,000 $0 $0 $0

299992 - Service Department - Post Office $0 $125,000 $125,000 $0 $0 $0

299999 - Service Department - Uci $0 $50,000 $50,000 $0 $0 $0

Texas A&M University - Kingsville $0 $4,719,426 $4,719,426 $0 $0 $0



Wages $100,000

Benefits $127,039


Texas A&M University - Kingsville $0 $4,719,426 $4,719,426 $0 $0 $0

Page 13 of 27



Texas A&M University - San Antonio


RevenueBudget


270000 - Unemployment Compensation-Srvc Dept $0 $16,148 $16,148 $0 $0 $0

270100 - Lump Sum Termination-Srvc Dept $0 $42,579 $42,579 $0 $0 $0

Texas A&M University - San Antonio $0 $58,727 $58,727 $0 $0 $0


Expense Wages $54,553

Benefits $4,174

Texas A&M University - San Antonio $0 $58,727 $58,727 $0 $0 $0

Page 14 of 27



Texas A&M University - Texarkana


RevenueBudget


270200 - Postage Service Center $0 $31,500 $31,500 $0 $0 $0

270400 - Transportation $0 $5,000 $5,000 $0 $0 $0

270501 - Unemployemnt Comp Ins - Budgeted $0 $15,000 $15,000 $0 $0 $0

270600 - Internal Printing $0 $13,500 $13,500 $0 $0 $0

279900 - Lump Sum Vacation Payments $0 $7,500 $7,500 $0 $0 $0

Texas A&M University - Texarkana $0 $72,500 $72,500 $0 $0 $0


Sales And Services $65,000



Texas A&M University - Texarkana $0 $72,500 $72,500 $0 $0 $0

Page 15 of 27





RevenueBudget


270001 - Goldcard Mnt & Capital Accrual $0 $132,731 $132,731 $0 $0 $0

270002 - Print Shop $0 $289,205 $289,205 $0 $0 $0

270003 - Central Supply $0 $125,494 $125,494 $0 $0 $0

270004 - Telecom Services $0 $477,363 $477,364 ($1) $0 ($1)

270007 - Postage $0 $200,000 $200,000 $0 $0 $0

270009 - Media Supply $0 $16,000 $16,000 $0 $0 $0

270011 - Local Uci Expense $0 $20,000 $20,000 $0 $0 $0

270014 - Network Services $0 $364,399 $364,399 $0 $0 $0

270018 - Tele Long Distance Svc $0 $129,900 $129,900 $0 $0 $0

270057 - Lump Sum Termination Reserve $0 $240,000 $240,000 $0 $0 $0

West Texas A&M University $0 $1,995,092 $1,995,093 ($1) $0 ($1)



Benefits $122,680



West Texas A&M University $0 $1,995,092 $1,995,093 ($1) $0 ($1)

Page 16 of 27



Texas A&M AgriLife Research


RevenueBudget


270030 - Unemployment Comp Ins Reserve-Local $70,000 $150,000 $188,500 ($38,500) $0 $31,500

270060 - Accrued Compensable Leave-Lump Sum $0 $275,000 $198,000 $77,000 $0 $77,000

270070 - Ait-Centralized Workstation Program $0 $50,000 $40,000 $10,000 $0 $10,000

292069 - Livestock Revolving $100,000 $200,000 $250,000 ($50,000) $0 $50,000

293027 - Farm Services Budget $40,000 $160,000 $162,000 ($2,000) $0 $38,000

293068 - Bio & Bio Stockroom Budget $0 $305,000 $290,000 $15,000 $0 $15,000

Texas A&M AgriLife Research $210,000 $1,140,000 $1,128,500 $11,500 $0 $221,500



Wages $185,000

Benefits $204,500


Texas A&M AgriLife Research $210,000 $1,140,000 $1,128,500 $11,500 $0 $221,500

Page 17 of 27



Texas A&M AgriLife Extension Service


RevenueBudget


210440 - Fleet Service Center $100,000 $863,000 $887,000 ($24,000) $0 $76,000

210445 - Fleet - Vehicle Reserve $376,154 $0 $0 $0 $0 $376,154

211000 - Uci Reserve - Local Funds $50,000 $64,535 $64,535 $0 $0 $50,000

211005 - Service Center - Lump Sum Payments $57,000 $197,659 $216,125 ($18,466) $0 $38,534

256440 - Copy Service Center $100,000 $529,900 $510,800 $19,100 $0 $119,100

256445 - Copy Service Center Reserve $120,000 $0 $0 $0 $0 $120,000

257440 - Computer Service Center $0 $98,500 $98,500 $0 $0 $0

Texas A&M AgriLife Extension Service $803,154 $1,753,594 $1,776,960 ($23,366) $0 $779,788




Wages $200,000

Benefits $83,708


Texas A&M AgriLife Extension Service $803,154 $1,753,594 $1,776,960 ($23,366) $0 $779,788

Page 18 of 27



Texas A&M Forest Service


RevenueBudget


270011 - Fleet Leasing & Sales $0 $300 $300 $0 $0 $0

270021 - Information Resources Service Dept $0 $618,630 $618,630 $0 $0 $0

270110 - Uci Local Reserve $0 $6,600 $6,600 $0 $0 $0

270120 - Lump Sum Payments Reserve $0 $16,000 $16,000 $0 $0 $0

280013 - Wildfire Cache Svc Dept $0 $80,000 $80,000 $0 $0 $0

280022 - Tfs Catering Service Department $0 $2,500 $2,500 $0 $0 $0

Texas A&M Forest Service $0 $724,030 $724,030 $0 $0 $0



Benefits $120,256


Texas A&M Forest Service $0 $724,030 $724,030 $0 $0 $0

Page 19 of 27



Texas A&M Veterinary Medical Diagnostic Laboratory


RevenueBudget


295020 - Uci Reserve - Ps $0 $5,400 $5,400 $0 $0 $0

295050 - Lump Sum Termination Reserve-Nonfac $0 $84,025 $84,025 $0 $0 $0

Texas A&M Veterinary Medical Diagnostic Laborat $0 $89,425 $89,425 $0 $0 $0



Texas A&M Veterinary Medical Diagnostic Laboratory $0 $89,425 $89,425 $0 $0 $0

Page 20 of 27



Texas A&M Engineering Experiment Station


RevenueBudget


270000 - Wind Tunnel-Internal Research Servi $0 $56,285 $56,285 $0 $0 $0

270060 - Cleanroom Operating Account $0 $35,000 $35,000 $0 $0 $0

270230 - Nsc Services-Internal $0 $62,500 $62,500 $0 $0 $0

270250 - Tees Vehicles $0 $10,000 $10,000 $0 $0 $0

270320 - Materials & Mechanics Lab-Internal $0 $25,000 $25,000 $0 $0 $0

270360 - Coastal Engr Lab $0 $25,000 $25,000 $0 $0 $0

270430 - Materials Char X-Ray Diff (New) $0 $20,000 $20,000 $0 $0 $0

270460 - High Bay Lab - Internal $0 $50,000 $50,000 $0 $0 $0

270740 - Uci Assessments $0 $14,350 $14,350 $0 $0 $0

270910 - Nal Services - Internal $0 $98,000 $98,000 $0 $0 $0

270930 - Hr Services $0 $80,000 $80,000 $0 $0 $0

270940 - Biomaterials Analysis Lab Serv-Int $0 $35,000 $35,000 $0 $0 $0

270970 - Acim Lab-Internal $0 $9,500 $9,500 $0 $0 $0

271100 - Qatar Allowances $0 $2,650,000 $2,650,000 $0 $0 $0

271130 - Lump Sum Acap Reserve - Local $0 $475,000 $475,000 $0 $0 $0

271140 - Qatar Admin Effort $0 $426,841 $426,841 $0 $0 $0

Page 21 of 27




RevenueBudget


271200 - Division Copy Services $0 $3,195 $3,195 $0 $0 $0

Texas A&M Engineering Experiment Station $0 $4,075,671 $4,075,671 $0 $0 $0



Salaries - Non-Faculty $178,010

Wages $829,418

Benefits $142,857



Texas A&M Engineering Experiment Station $0 $4,075,671 $4,075,671 $0 $0 $0

Page 22 of 27



Texas A&M Engineering Extension Service


RevenueBudget


230100 - Digital Printing Services $169,338 $1,619,513 $1,619,512 $1 $0 $169,339

232100 - Unemploymnt Comp Ins $350,000 $40,000 $20,000 $20,000 $0 $370,000

237100 - Curriculum $545,934 $0 $97,600 ($97,600) $0 $448,334

238100 - Professional Development $255,656 $195,118 $31,441 $163,677 $0 $419,333

239100 - Business Marketing $191,329 $10,979 $181,356 ($170,377) $0 $20,952

240100 - Vehicle Operations $1,231,527 $642,920 $253,557 $389,363 ($854,904) $765,986

259100 - Infrastructure $1,228,302 $6,396,077 $112,090 $6,283,987 ($7,200,096) $312,193

268100 - Equipment Use Charge $1,176,093 $1,939,608 $706,932 $1,232,676 ($1,684,764) $724,005

281100 - Lump Sum Leave Pay $950,000 $300,000 $270,000 $30,000 $0 $980,000

Texas A&M Engineering Extension Service $6,098,179 $11,144,215 $3,292,488 $7,851,727 ($9,739,764) $4,210,142



Wages $272,957

Benefits $231,482



Texas A&M Engineering Extension Service $6,098,179 $11,144,215 $3,292,488 $7,851,727 ($9,739,764) $4,210,142

Page 23 of 27



Texas A&M Transportation Institute


RevenueBudget


270199 - Budget-027010 Motor Vehicles $65,000 $185,000 $185,000 $0 $0 $65,000

270299 - Budget-027020 Computer Operations $10,000 $1,911,000 $1,911,000 $0 $0 $10,000

270399 - Budget-027030 Research Equip & Test $280,000 $706,000 $706,000 $0 $0 $280,000

270499 - Budget-027040 Supplies & Services $15,000 $291,000 $291,000 $0 $0 $15,000

270599 - Budget-027050 Visual Media $35,000 $710,000 $710,000 $0 $0 $35,000

270699 - Budget-027060 Proving Grounds $1,450,000 $2,161,000 $2,161,000 $0 $0 $1,450,000

279099 - Budget-027900 Uci Reserve $320,000 $10,000 $10,000 $0 $0 $320,000

279999 - Budget-027995 Lump Sum Reserve $2,500 $322,000 $322,000 $0 $0 $2,500

Texas A&M Transportation Institute $2,177,500 $6,296,000 $6,296,000 $0 $0 $2,177,500



Salaries - Non-Faculty $2,730,899

Wages $357,000

Benefits $838,000



Texas A&M Transportation Institute $2,177,500 $6,296,000 $6,296,000 $0 $0 $2,177,500

Page 24 of 27



Texas A&M System Offices


RevenueBudget


250050 - Group Health/Dental Esr $92,700,000 $0 $0 $0 ($24,402,741) $68,297,259250070 - Flexible Spending Account $300,000 $0 $193,541 ($193,541) $0 $106,459250090 - Basic Life Reserve $2,000,000 $0 $4,000 ($4,000) $0 $1,996,000250100 - Optional/Dependent Life Reserve $650,000 $0 $60,000 ($60,000) $0 $590,000250150 - System-Wide Value Added Programs $0 $0 $3,073,848 ($3,073,848) $3,073,848 $0260040 - Tamus - Self Insured Health/Dental $0 $335,955,250 $352,288,487 ($16,333,237) $16,333,237 $0260100 - Lump Sum Payment Reserve $200,000 $250,000 $0 $250,000 $0 $450,000260500 - Health Plan Administration $0 $0 $928,514 ($928,514) $928,514 $0261010 - Worker's Compensation Insurance $2,400,000 $4,900,000 $2,500,000 $2,400,000 ($1,587,287) $3,212,713261030 - Rms Administration $0 $0 $1,463,360 ($1,463,360) $1,463,360 $0261200 - Property Insurance $7,500,000 $2,400,000 $2,500,000 ($100,000) ($715,511) $6,684,489261300 - Auto Insurance $1,000,000 $300,000 $300,000 $0 $0 $1,000,000261400 - Malpractice Insurance $690,000 $200,000 $0 $200,000 $0 $890,000270010 - System Aircraft $0 $200,000 $1,009,592 ($809,592) $809,592 $0270040 - Sago Postal Services $0 $0 $30,000 ($30,000) $30,000 $0271001 - Sago Services - Revenues $900,000 $10,352,789 $0 $10,352,789 ($10,871,474) $381,315271010 - Administrative Oversight Account $0 $0 $119,000 ($119,000) $119,000 $0271020 - Bpp - System $0 $0 $0 $0 $1,000 $1,000271030 - Famis Services $0 $0 $62,221 ($62,221) $62,221 $0271050 - Human Resources Administration $0 $0 $6,000 ($6,000) $6,000 $0271060 - Chancellor's Salary $0 $0 $994,464 ($994,464) $994,464 $0271070 - Executive Vice Chancellor & Cfo $0 $0 $118,415 ($118,415) $118,415 $0271080 - Treasury Services $0 $0 $397,506 ($397,506) $397,506 $0271100 - System Internal Audit $0 $0 $3,631,459 ($3,631,459) $3,631,459 $0271160 - Federal Relations $0 $0 $119,795 ($119,795) $119,795 $0271180 - Building Operations - Local $0 $0 $173,032 ($173,032) $173,032 $0271200 - Enterprise Software Initiatives $0 $0 $1,808,180 ($1,808,180) $1,808,180 $0271220 - Document Imaging System $0 $0 $100,000 ($100,000) $100,000 $0271260 - Services-Information Technology $0 $0 $69,547 ($69,547) $69,547 $0271270 - Svcs-Research Office $0 $0 $31,350 ($31,350) $31,350 $0271300 - System Ethics & Compl Off - Assess $0 $0 $191,639 ($191,639) $191,639 $0271400 - Services - Board Of Regents $0 $0 $100,000 ($100,000) $100,000 $0

Page 25 of 27




RevenueBudget


271440 - Svcs - Academic Affairs $0 $0 $94,350 ($94,350) $94,350 $0271470 - Services - State Relations $0 $0 $25,000 ($25,000) $25,000 $0271510 - Svcs - Chanc Student Adisory Board $0 $0 $2,000 ($2,000) $2,000 $0271560 - Services - Sys Ofce Of Mrktg & Comm $0 $0 $113,924 ($113,924) $113,924 $0271600 - Gip - Sago Retirees $0 $0 $300,000 ($300,000) $300,000 $0271690 - Budgets & Accounting $0 $0 $2,465,922 ($2,465,922) $2,465,922 $0271730 - Business Affairs $0 $0 $3,000 ($3,000) $3,000 $0271740 - Hub & Procurement Services $0 $0 $2,000 ($2,000) $2,000 $0271990 - Merit Increases - Assessments $0 $0 $290,000 ($290,000) $290,000 $0271995 - Information Security Officer $0 $0 $10,000 ($10,000) $10,000 $0272010 - System Initiatives - Local $0 $0 $1,007,000 ($1,007,000) $1,007,000 $0273001 - Facilities Planning & Construction $7,000,000 $11,640,541 $7,791,519 $3,849,022 ($545,353) $10,303,669

Texas A&M System Offices $115,340,000 $366,198,580 $384,378,665 ($18,180,085) ($3,247,011) $93,912,904

Revenue Other Operating Income $343,755,250Sales And Services $22,443,330


Wages $297,810

Benefits $3,584,423

Utilities $5,000


Claims And Losses $346,006,036


Texas A&M System Offices $115,340,000 $366,198,580 $384,378,665 ($18,180,085) ($3,247,011) $93,912,904

Page 26 of 27



Texas A&M Shared Services


RevenueBudget


271780 - Hcm Administration $0 $2,610,000 $2,610,000 $0 $0 $0

272001 - Security Operations Center-Assmnts $0 $4,230,000 $4,230,000 $0 $0 $0

272110 - Secure Enclave $0 $1,500,000 $1,500,000 $0 $0 $0

272200 - Research Security Officer $0 $1,503,208 $1,503,208 $0 $0 $0

272300 - Finance Discovery $0 $610,000 $548,500 $61,500 ($61,500) $0

273001 - Hr Shared Services $0 $120,000 $120,000 $0 $0 $0

277200 - Rellis - Campus $0 $769,374 $769,374 $0 $0 $0

Texas A&M Shared Services $0 $11,342,582 $11,281,082 $61,500 ($61,500) $0



Benefits $948,836


Texas A&M Shared Services $0 $11,342,582 $11,281,082 $61,500 ($61,500) $0

Page 27 of 27

Agenda Item No.




Subject: Approval to Establish the Regents’ Grant Initiative


Approve the establishment of the Regents’ Grant Initiative.


In an effort to address the financial needs of certain students requiring financial assistance, The

Texas A&M University System (A&M System) has developed an initiative that will provide up to

$30 million over ten years ($3 million annual allocation) in grant funding beginning with the

2018/2019 academic year. Funding for this System administration initiative would come from the

Available University Fund.

The grant funding would be allocated and earmarked for qualifying students at each of the

academic institutions by the A&M System using a methodology that would address the estimated

student needs of that particular campus. The academic institutions through their existing processes

would determine and certify the eligibility (as determined by the attached guidelines) of a

particular student to receive the funding after confirming that the student/family FASFA adjusted

gross income is between $60,000 and $100,000.

Also, as required by the General Appropriations Act, written notification of this initiative was

provided to the Legislative Budget Board.


Funding for this System administration initiative would come from the Available University Fund.

Agenda Item No.



March 2, 2018



Subject: Approval to Establish the Regents’ Grant Initiative


“The proposed Regents’ Grant initiative along with the associated

guidelines as shown on the attached exhibit, are hereby approved. In addition,

funding in the amount of $3 million is hereby appropriated for FY 2019 from

the Available University Fund. Funding for the remaining nine years will be

approved through the annual budget process.”


Billy Hamilton






James R. Hallmark, Ph.D.

Vice Chancellor for Academic Affairs

of 1


Regents’ Grants

Guidelines

1. Grants should be awarded to resident undergraduate, first-time degree seeking students to

assist in the retention of the student with an emphasis in helping these students through an

unforeseen hardship.

2. Grants should be designated as a “Regents’ Grant” with no minimum amount and should

not exceed, on a semester basis, the cost of tuition, books, lodging, and meals as published

in each respective university catalogue.

3. Grants should be used to assist students in finishing their degree.

4. Students must be in good academic standing.

5. Eligible students must have a student/family FASFA adjusted gross income between

$60,000 and $100,000.

6. Each member shall create its own process for the evaluation of need and the distribution of

the assistance, following the guidelines presented here.

7. Each year’s member allocation for the grants will be based on the most current Pell Grant

expenditures as reported on their Annual Financial Report.

8. Any unused amount will be carried forward to the next year.

9. Payments to the members for the grants will be made at the end of each quarter, after the

member submits supporting documentation to the A&M System and the A&M System

confirms the payment amount due to the member and/or makes any necessary adjustment.

10. Income eligibility requirements (as noted in item #5) may be adjusted each year by the

Chancellor as needed to adjust for inflation and changes in state and federal student

financial aid programs.

ITEM

EXHIBIT

of 2

Agenda Item No.

AGENDA ITEM BRIEFING Submitted by: Billy Hamilton, Executive Vice Chancellor and Chief Financial Officer The Texas A&M University System

Subject: Approval of the Project Scope and Budget, Appropriation for Construction

Services, and Approval for Construction for the 21st Century Classroom Building Project, Texas A&M University, College Station, Texas (Project No. 02-3236)

Background and Prior Actions:

The 21st Century Classroom Building Project was included as a project on the FY 2018 – FY

2022 A&M System Capital Plan approved by the Board at the August 2017 meeting.


(1) Approve the project scope and budget.

(2) Appropriate $78,000,000 for construction services and related project costs. $7,000,000

has been previously appropriated.

(3) Approve construction of the 21st Century Classroom Building Project at Texas A&M

University (Texas A&M).

Funding/Budget Amount:

Funding Source

Budget Amount Average Estimated

Annual Debt Service Debt

Service Source

Permanent University Fund Debt Proceeds

$70,000,000 $5,434,220 Available

University Funds

Cash (Designated Tuition) $10,000,000 N/A N/A

Cash (Designated – Other ) $ 5,000,000 N/A N/A

Total Project Funds $85,000,000

Project Justification:

Texas A&M’s Vision 2020 and current Academic Master Plan establish a framework to achieve

academic excellence and set the standard for higher education. The university’s mission –

“dedicated to discovery, development, communication and application of knowledge in a wide

range of academic and professional fields” – is rooted in teaching and learning.

Agenda Item No.

Agenda Item Briefing

Page 2 of 2

The new 21st Century Classroom Building is conceived as a means to support the university’s

continual pursuit to elevate teaching and learning, enrich the community and build a culture of

excellence.

The university has experienced a period of rapid growth and needs to expand its capacity in

quantity and quality of large instructional spaces. This facility will offer over 2,200 classroom

seats in a variety of sizes and pedagogical methods to meet this need.

Scope:

The 21st Century Classroom Building, as programmed, will be 120,672 gross square feet, which

translates to about 70,472 square feet of assignable space at 60% efficiency. The building will

be constructed on Texas A&M’s main campus in College Station, at the corner of Wellborn

Road and Old Main Drive, next to the Cain Parking Garage.

The facility will create much needed Registrar-controlled instructional capacity and provide

general purpose classrooms in a variety of environments, shapes and sizes. Classrooms will

accommodate a total of over 2,200 seats and provide three teaching “arenas” that embrace the

concept of teaching in the round. Other spaces include active learning classrooms, tiered

classrooms, a large lecture hall and smaller study spaces. To further support teaching and

learning, the Center for Teaching Excellence, Instructional Technology Services and

Instructional Media Services will be relocated to this facility.

Construction on this project is scheduled to start in May 2018, with substantial completion

scheduled for May 2020. The total project budget is $85,000,000.

Other Major Fiscal Impacts: None.

Agenda Item No.


FACILITIES PLANNING AND CONSTRUCTION


March 6, 2018



Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services, and

Approval for Construction for the 21st Century Classroom Building Project, Texas A&M University, College Station, Texas (Project No. 02-3236)


“The project scope along with a project budget of $85,000,000 for the

21st Century Classroom Building Project is approved.

The amount of $63,000,000 is appropriated from Account No. 01-084243,

Permanent University Fund Debt Proceeds (AUF), the amount of $10,000,000 is

appropriated from Account No. 02-243507, DT Contingent Income, and the

amount of $5,000,000 is appropriated from Account No. 02-808832, Provost

Plant Funds, for construction services and related project costs.

The 21st Century Classroom Building Project, Texas A&M University,

College Station, Texas, is approved for construction.


reasonably expects to incur debt in one or more obligations for this project, and

all or a portion of the proceeds received from the sale of such obligations is

reasonably expected to be used to reimburse the account(s) for amounts

previously appropriated and/or expended from such account(s).”


Billy Hamilton






Michael K. Young, President


ATTACHMENT TO ITEM

Page 1 of 4

21ST CENTURY CLASSROOM BUILDING

TEXAS A&M UNIVERSITY

PROJECT NO. 02-3236

PROJECT BUDGET

1. Amount Available for Construction Contract ........................................... $62,500,000

2. Architectural/Engineering Fees ................................................................. $ 5,985,728

3. Physical Plant/Facility Services ................................................................ $ 50,000

4. Data / CIS .................................................................................................. $ 1,569,564

5. Telecommunications ................................................................................. $ 139,517

6. Security ...................................................................................................... $ 200,000

7. Testing and Air Balancing ......................................................................... $ 261,594

8. Construction Materials Testing ................................................................. $ 250,000

9. Envelope Testing ....................................................................................... $ 81,385

10. Artwork / Graphics .................................................................................... $ 200,000

11. A/V Equipment .......................................................................................... $ 4,700,000

12. Moveable Equipment ................................................................................ $ 300,000

13. Moveable Furnishings ............................................................................... $ 1,800,000

14. FP&C Project Management and Inspection Fees ...................................... $ 2,194,350

15. Owner's Contingency ................................................................................ $ 2,687,500

16. Miscellaneous ............................................................................................ $ 2,080,362

17. TOTAL ESTIMATED COST OF PROJECT ........................................... $85,000,000

of 4

1. BOR Approval of Capital Plan ................................................................. September 3, 2015

2. Issue A/E RFQ ................................................................................................. March 7, 2017

3. Issue CMAR RFP .......................................................................................... March 14, 2017

4. Receive A/E RFQ Responses......................................................................... March 29, 2017

5. Receive CMAP RFP Responses ........................................................................ April 4, 2017

6. Shortlist A/E Firms .......................................................................................... April 11, 2017

7. Shortlist CMAR Firms ..................................................................................... April 18, 2017

8. Interview A/E Shortlist .................................................................................... April 21, 2017

9. Interview CMAR Shortlist .................................................................................. May 5, 2017

10. A/E Ranked Order Approved by Chancellor ...................................................... May 9, 2017

11. CMAR Ranked Order Approved by Chancellor ............................................... May 19, 2017

12. A/E Design Kickoff .......................................................................................... June 29, 2017

13. Execute A/E Agreement ...................................................................................... July 6, 2017

14. Execute CMAR Agreement ................................................................................. July 6, 2017

15. Complete Schematic Design .................................................................... November 14, 2017

16. Complete Design Development ....................................................................... March 9, 2018

17. Receive GMP from CMAR ........................................................................... March 20, 2018

18. BOR Approval for Construction ...................................................................... April 19, 2018

19. Begin Construction ............................................................................................. May 4, 2018

20. Complete Construction Documents .................................................................. June 15, 2018

21. Submit THECB Application ................................................................................... June 2018

22. Substantial Completion ........................................................................................... May 2020

23. Owner Occupancy .................................................................................................... July 2020

21ST CENTURY CLASSROOM BUILDING


PROJECT NO. 02-3236

PROJECT SCHEDULE

TEXAS A&M UNIVERSITYPERMANENT UNIVERSITY FUND

02-3236 21st Century Classroom Building

Outstanding Principal InterestDates Principal Amount Amount Annual Total

BONDS 70,690,000.00

YEAR 1 68,435,000.00 2,255,000.00 3,181,050.00 5,436,050.00

YEAR 2 66,080,000.00 2,355,000.00 3,079,575.00 5,434,575.00

YEAR 3 63,620,000.00 2,460,000.00 2,973,600.00 5,433,600.00

YEAR 4 61,050,000.00 2,570,000.00 2,862,900.00 5,432,900.00

YEAR 5 58,360,000.00 2,690,000.00 2,747,250.00 5,437,250.00

YEAR 6 55,550,000.00 2,810,000.00 2,626,200.00 5,436,200.00

YEAR 7 52,615,000.00 2,935,000.00 2,499,750.00 5,434,750.00

YEAR 8 49,550,000.00 3,065,000.00 2,367,675.00 5,432,675.00

YEAR 9 46,345,000.00 3,205,000.00 2,229,750.00 5,434,750.00

YEAR 10 42,995,000.00 3,350,000.00 2,085,525.00 5,435,525.00

YEAR 11 39,495,000.00 3,500,000.00 1,934,775.00 5,434,775.00

YEAR 12 35,840,000.00 3,655,000.00 1,777,275.00 5,432,275.00

YEAR 13 32,020,000.00 3,820,000.00 1,612,800.00 5,432,800.00

YEAR 14 28,025,000.00 3,995,000.00 1,440,900.00 5,435,900.00

YEAR 15 23,850,000.00 4,175,000.00 1,261,125.00 5,436,125.00

YEAR 16 19,490,000.00 4,360,000.00 1,073,250.00 5,433,250.00

YEAR 17 14,935,000.00 4,555,000.00 877,050.00 5,432,050.00

YEAR 18 10,175,000.00 4,760,000.00 672,075.00 5,432,075.00

YEAR 19 5,200,000.00 4,975,000.00 457,875.00 5,432,875.00

YEAR 20 - 5,200,000.00 234,000.00 5,434,000.00

70,690,000.00$ 37,994,400.00$ 108,684,400.00$

Estimated issuance costs and rounding of $690,000 are included in this schedule.

Long-term rates are assumed to be 4.50%. Rates are subject to market change.

Prepared by the Office of the Treasurer - Treasury Services 2/15/18

Rates are subject to market change. Amounts are preliminary estimatesthat will be revised at the time bonds are issued.

Available University Fund

Page 3 of 4

of 4

21st Century Classroom Building

Texas A&M University Project No. 02-3236

of 2

Agenda Item No.



Services, and Approval for Construction for the Water Wastewater Treatment

System Expansion Project, Texas A&M Engineering Extension Service,

College Station, Texas (Project No. 09-3257) Background and Prior Actions:

The Water Wastewater Treatment System Expansion Project was included as a project on the FY 2018 – FY 2022 A&M System Capital Plan approved by the Board at the August 2017 meeting.



(2) Appropriate $9,900,000 for construction services and related project costs. $1,100,000

has been previously appropriated.

(3) Approve construction of the Water Wastewater Treatment System Expansion Project at

Texas A&M Engineering Extension Service (TEEX).


Funding Source



Service Source

Revenue Financing System Debt Proceeds

$11,000,000 $994,294 E&G Unrestricted



One of the largest TEEX – Emergency Services Training Institute (ESTI) programs is the Private

Sector program, which provides firefighter training to petrochemical industries. The existing

facilities are at full capacity for this program and there is a high demand to provide additional

training services. Currently, the use of the existing training facilities is constrained by the

capacity of the system receiving and treating wastewater generated during firefighting training.

Planned additional facilities will generate additional wastewater. Well-thought-out attempts

Agenda Item No.


Page 2 of 2

have been made to meet training demands by scheduling 250+ classes for nights and weekends.

This is operationally difficult, allowing little flexibility. Conducting classes at the current

capacity cannot be maintained. Without any ability for growth, the financial impact will be felt

from this major fee generator, thereby hindering the long term field development plan.

ESTI has a vision to equip 300,000 students by 2030 to save lives and protect infrastructure for

the state, nation and globe. To continue with this vision, a new training area must be developed

along with the expansion of infrastructure. The project will also seek to increase operational

efficiencies, correct current challenges that are being experienced with the current infrastructure,

and continue to plan for the future in a logical manner.

Scope:

This project increases the capacity of the wastewater treatment system by constructing facilities

that will accumulate 1,000,000 gallons of additional wastewater during normal operating hours

and then process this water through the existing treatment system during off hours when there is

no training in progress. Some of the new major pieces of equipment will be:

1,000,000 gallon head works, basin and lift station

Upgrade of the existing piping collection system

A new sludge handling system, four new chemical feed pumps, oil skimming system

head works wet well and anti-foam system

Provide connection point for future project areas

This design build (DB) project needs full construction approval to start the engineering work to

initiate the design of long lead items, prepare specifications and place purchase orders. Planning

Funds allocated from the capital plan approval were insufficient to perform these actions. Once

the design has advanced, a Guaranteed Maximum Price (GMP) will be finalized through

competitive bidding. With the volatility of market conditions for this specialized type of work,

bids may come in higher than anticipated, in which case ESTI may then request approval from

the Board of Regents to increase the budget in order to have a viable project.

Construction on this project is scheduled to start in August 2018, with substantial completion

scheduled for October 2019. The total project budget is $11,000,000.


of 2

Agenda Item No.




March 7, 2018



Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services,

and Approval for Construction for the Water Wastewater Treatment System Expansion Project, Texas A&M Engineering Extension Service, College Station, Texas (Project No. 09-3257)



Water Wastewater Treatment System Expansion Project is approved.

The amount of $9,900,000 is appropriated from Account No. 01-

083540, Revenue Financing System Debt Proceeds (E&G Unrestricted), for

construction services and related project costs.

The Water Wastewater Treatment System Expansion Project, Texas

A&M Engineering Extension Service, College Station, Texas, is approved for

construction.






As required by Section 5(a) of the Master Resolution of the Revenue Financing System, the Board hereby determines that it will have sufficient


including sufficient Pledged Revenues to satisfy the Annual Debt Service Requirements of the Revenue Financing System and to meet all financial


Agenda Item No.

March 7, 2018

Page 2 of 2

the Participants, on whose behalf the debt is issued, possess the financial capacity to satisfy their Direct Obligations.”


Billy Hamilton






M. Katherine Banks

Vice Chancellor and Dean of Engineering


Gary Sera

Director


ATTACHMENT TO ITEM

Page 1 of 4

WATER WASTEWATER TREATMENT SYSTEM EXPANSION

TEXAS A&M ENGINEERING EXTENSION SERVICE

PROJECT NO. 09-3257

PROJECT BUDGET

1. Amount Available for Construction Contract .............................................. $ 7,500,000

2. Contractor Contingency ............................................................................... $ 750,000

3. Architectural/Engineering Fees .................................................................... $ 1,724,000

4. Physical Plant/Facility Services ................................................................... $ 25,000

5. Data / CIS ..................................................................................................... $ 10,000

6. Owner's Supplied Insurance ......................................................................... $ 202,000

7. Construction Audit ....................................................................................... $ 5,000

8. Construction Materials Testing .................................................................... $ 109,000

9. FP&C Project Management and Inspection Fees ......................................... $ 292,000

10. Owner's Contingency ................................................................................... $ 383,000

11. TOTAL ESTIMATED COST OF PROJECT .............................................. $ 11,000,000

of 4

1. BOR Approval of Capital Plan ..................................................................... August 23, 2017

2. Issue DB RFQ .............................................................................................. January 17, 2018

3. Receive DB RFQ Responses ....................................................................... February 6, 2018

4. Issue DB RFP ............................................................................................. February 14, 2018

5. Receive DB RFP Responses ...................................................................... February 19, 2018

6. DB Ranked Order Approved by Chancellor .................................................. March 13, 2018


8. Execute DB Agreement .................................................................................... May 18, 2018

9. Design Kickoff .................................................................................................. May 23, 2018

10. Complete Schematic Design ................................................................................ July 4, 2018

11. Begin Construction ....................................................................................... August 22, 2018

12. Complete Design Development ................................................................ September 5, 2018

13. Submit THECB Application ................................................................... September 11, 2018

14. Receive GMP from DB ................................................................................ October 17, 2018

15. Complete Construction Documents ............................................................... December 2018

16. Substantial Completion ...................................................................................... October 2019

17. Owner Occupancy .......................................................................................... November 2019

WATER WASTEWATER TREATMENT SYSTEM EXPANSION

TEXAS A&M ENGINEERING EXTENSION SERVICE

PROJECT NO. 09-3257

PROJECT SCHEDULE

TEXAS A&M ENGINEERING EXTENSION SERVICEREVENUE FINANCING SYSTEM

09-3257 Water Wastewater Treatment System Expansion

Outstanding Principal Interest CoverageDates Principal Amount Amount Annual Total 1.15x

BONDS 11,110,000.00

YEAR 1 10,555,000.00 555,000.00 444,400.00 999,400.00 1,149,310.00

YEAR 2 9,980,000.00 575,000.00 422,200.00 997,200.00 1,146,780.00

YEAR 3 9,380,000.00 600,000.00 399,200.00 999,200.00 1,149,080.00

YEAR 4 8,755,000.00 625,000.00 375,200.00 1,000,200.00 1,150,230.00

YEAR 5 8,105,000.00 650,000.00 350,200.00 1,000,200.00 1,150,230.00

YEAR 6 7,430,000.00 675,000.00 324,200.00 999,200.00 1,149,080.00

YEAR 7 6,730,000.00 700,000.00 297,200.00 997,200.00 1,146,780.00

YEAR 8 6,000,000.00 730,000.00 269,200.00 999,200.00 1,149,080.00

YEAR 9 5,240,000.00 760,000.00 240,000.00 1,000,000.00 1,150,000.00

YEAR 10 4,450,000.00 790,000.00 209,600.00 999,600.00 1,149,540.00

YEAR 11 3,630,000.00 820,000.00 178,000.00 998,000.00 1,147,700.00

YEAR 12 2,775,000.00 855,000.00 145,200.00 1,000,200.00 1,150,230.00

YEAR 13 1,885,000.00 890,000.00 111,000.00 1,001,000.00 1,151,150.00

YEAR 14 960,000.00 925,000.00 75,400.00 1,000,400.00 1,150,460.00

YEAR 15 - 960,000.00 38,400.00 998,400.00 1,148,160.00

11,110,000.00$ 3,879,400.00$ 14,989,400.00$ 17,237,810.00$





E&G Unrestricted

Page 3 of 4

of 4

Water Wastewater Treatment System Expansion

Texas A&M Engineering Extension Service Project No. 09-3257

of 3

Agenda Item No.


Subject: Approval of the Project Renaming, Approval of the Project Scope and Budget,

Appropriation for Construction Services, and Approval for Construction for the Football Stadium Project, West Texas A&M University, Canyon, Texas (Project No. 18-3226)


The Football and Soccer/Track Stadiums Project was included as a project on the FY 2018 – FY 2022 A&M System Capital Plan approved by the Board at the August 2017 meeting.


(1) Change the project name from “Football and Soccer/Track Stadiums” to “Football

Stadium.”


(3) Appropriate $37,000,000 for construction services and related project costs and revert

$1,450,000 of the $3,250,000 previous appropriations, to source account.

(4) Approve construction of the Football Stadium Project at West Texas A&M University

(WTAMU).


Funding Source



Service Source

Revenue Financing System Debt Services

$32,500,000 $2,328,490 Athletic Fees

Revenue Financing System Debt Services

$ 4,500,000 $ 349,403 Premium Services

Revenue

Cash (Interest Income) $ 1,800,000 N/A N/A


Agenda Item No.


Page 2 of 3


Currently, all home football games for the WTAMU Buffaloes are played at Kimbrough

Memorial Stadium, a 58-year-old, 20,000-seat venue that is owned and operated by the Canyon

Independent School District (CISD). The current stadium has not had any major improvements

since it was opened 58 years ago; consequently, its facilities are dated and not in keeping with

current standards within the Lone Star Conference for accessibility/safety, concessions,

restrooms, locker rooms, and press box. Kimbrough Memorial Stadium is located approximately

two miles from the WTAMU campus (Figure 1), along a busy highway with only two access

routes to the facility. This arrangement creates long traffic queues entering and exiting the

stadium and a spatial disconnect between the campus and gameday events. Relocating football

games onto the main campus will better distribute parking and traffic and will allow WTAMU to

showcase its campus, through alumni events, university activities, and tailgating, to thousands of

spectators attending each home game.

Figure 1: Relationship between Kimbrough Memorial Stadium and WTAMU

Scope:

At the time of design approval, the primary location considered for the football stadium was the

site of the current soccer/track stadium. Though components would have been reused between

the two stadiums where feasible, the requirement to build a replacement of the relatively new

soccer/track stadium would have increased the project scope and resulted in a less than optimal

location for the football stadium. Through the schematic design process, the design team and

WTAMU stakeholders concurred to site the new football stadium to the east of the current

Agenda Item No.


Page 3 of 3

soccer/track stadium, giving it a prominent location appropriate for the major added feature and

readily accessible from the campus. Since a replacement soccer/track stadium is no longer

included in the scope of the project, it is recommended to change the project name from

“Football and Soccer/Track Stadiums Project” to “Football Stadium Project” for clarity. The

new football stadium will displace the existing soccer locker rooms along with an intramural

softball field. These locker rooms are being replaced in a separate campus-managed project.

The new football stadium will be constructed on a north/south axis. The west side will serve as

the home side and include a multi-story building to house concourse-level suites, elevated club

seating areas, and a modern press box. From a grade-level entry to the stadium, the seating bowl

will split into an upper level of pre-engineered metal grandstands and a lower level of cast-in-

place concrete surrounding a below-grade artificial turf playing field. Natural grass berms on the

north and south ends of the stadium will provide space for additional general admission seating

and may be configured for hosting the live buffalo mascot during games. A concourse will

provide full circulation for patrons around the stadium, and concession/restroom buildings will

be distributed for efficiency of access. A new building will provide locker rooms for the home

team, visiting team, and officials in addition to operational storage. The 8,500 stadium seats

envisioned will be constructed in long arcs along the west and east sides, with opportunities for

future expansion up to 14,000 seats by adding in the north end zone, south end zone, and/or the

upper seating level. A new video scoreboard structure is planned for the north end zone and a

ribbon board system along the front of the east and west upper decks.

A landscaped entry plaza will be constructed along Russell Long Boulevard, creating a vibrant,

active event area for use on football game days for tailgating and sponsor activation and

throughout the year for other activities. No new parking is envisioned as part of this project.

During gameday activities, it is intended that the existing parking lots throughout the campus

will be used for the spectators of the football stadium.


scheduled for August 2019. The total project budget is $38,800,000.

Other Major Fiscal Impacts:

None.

of 2

Agenda Item No.




March 6, 2018



Subject: Approval of the Project Renaming, Approval of the Project Scope and Budget,

Appropriation for Construction Services, and Approval for Construction for the Football Stadium Project, West Texas A&M University, Canyon, Texas (Project No. 18-3226)


“The project scope along with a project budget of $38,800,000 and the

renaming to Football Stadium Project are approved.


083540, Revenue Financing System Debt Proceeds (Athletic Fees), and the

amount of $4,500,000 is appropriated from Account No. 01-083540, Revenue

Financing System Debt Proceeds (Premium Services Revenue), for

construction services and related project costs. The amount of $1,450,000 is

reverted to Account No. 40-0899195-92, Football and Soccer/Track Stadiums

Project.

The Football Stadium Project, West Texas A&M University, Canyon,

Texas, is approved for construction.










Requirements of the Revenue Financing System and to meet all financial


Agenda Item No.

March 6, 2018

Page 2 of 2



Billy Hamilton






Walter V. Wendler, President


ATTACHMENT TO ITEM

Page 1 of 5

FOOTBALL STADIUM

WEST TEXAS A&M UNIVERSITY

PROJECT NO. 18-3226

PROJECT BUDGET

1. Amount Available for Construction Contract ............................................. $ 30,700,000

2. Architectural/Engineering Fees .................................................................. $ 2,104,600

3. Data / CIS .................................................................................................... $ 357,000

4. Telecommunications ................................................................................... $ 128,000

5. Security ....................................................................................................... $ 79,000

6. Testing and Air Balancing .......................................................................... $ 50,000

7. Construction Materials Testing ................................................................... $ 170,000

8. Envelope Testing ........................................................................................ $ 50,000

9. Artwork / Graphics ..................................................................................... $ 20,000

10. A/V Equipment ........................................................................................... $ 1,845,000

11. Moveable Equipment .................................................................................. $ 20,000

12. Moveable Furnishings ................................................................................. $ 200,000

13. FP&C Project Management and Inspection Fees ....................................... $ 1,015,000

14. Owner's Contingency .................................................................................. $ 1,358,000

15. Miscellaneous ............................................................................................. $ 703,400

16. TOTAL ESTIMATED COST OF PROJECT............................................. $ 38,800,000

of 5

FOOTBALL STADIUM


PROJECT NO. 18-3226

PROJECT SCHEDULE

1. BOR Approval of Capital Plan ................................................................. September 1, 2016

2. Issue A/E RFQ ............................................................................................... March 10, 2017

3. Receive A/E RFQ Responses......................................................................... March 21, 2017

4. Shortlist A/E Firms ............................................................................................ April 3, 2017

5. Interview A/E Shortlist .................................................................................... April 18, 2017

6. Issue CMAR RFP ............................................................................................... May 2, 2017

7. A/E Ranked Order Approved by Chancellor ...................................................... May 9, 2017

8. Receive CMAP RFP Responses ....................................................................... May 24, 2017

9. Shortlist CMAR Firms ........................................................................................ June 8, 2017

10. Interview CMAR Shortlist ................................................................................ June 21, 2017

11. CMAR Ranked Order Approved by Chancellor ................................................ July 20, 2017

12. A/E Design Kickoff ...................................................................................... August 23, 2017

13. Execute CMAR Agreement .......................................................................... August 28, 2017

14. Execute A/E Agreement ........................................................................... September 1, 2017

15. Complete Schematic Design ........................................................................ February 9, 2018

16. Receive GMP from CMAR ............................................................................... April 4, 2018


18. Complete Design Development .......................................................................... May 4, 2018

19. Begin Construction ........................................................................................... May 11, 2018

20. Complete Construction Documents .............................................................. August 10, 2018

21. Substantial Completion ................................................................................... August 1, 2019

22. Owner Occupancy ......................................................................................... August 31, 2019

WEST TEXAS A&M UNIVERSITYREVENUE FINANCING SYSTEM


BONDS 32,820,000.00

YEAR 1 32,130,000.00 690,000.00 1,641,000.00 2,331,000.00 2,680,650.00

YEAR 2 31,405,000.00 725,000.00 1,606,500.00 2,331,500.00 2,681,225.00

YEAR 3 30,645,000.00 760,000.00 1,570,250.00 2,330,250.00 2,679,787.50

YEAR 4 29,850,000.00 795,000.00 1,532,250.00 2,327,250.00 2,676,337.50

YEAR 5 29,015,000.00 835,000.00 1,492,500.00 2,327,500.00 2,676,625.00

YEAR 6 28,135,000.00 880,000.00 1,450,750.00 2,330,750.00 2,680,362.50

YEAR 7 27,215,000.00 920,000.00 1,406,750.00 2,326,750.00 2,675,762.50

YEAR 8 26,245,000.00 970,000.00 1,360,750.00 2,330,750.00 2,680,362.50

YEAR 9 25,230,000.00 1,015,000.00 1,312,250.00 2,327,250.00 2,676,337.50

YEAR 10 24,165,000.00 1,065,000.00 1,261,500.00 2,326,500.00 2,675,475.00

YEAR 11 23,045,000.00 1,120,000.00 1,208,250.00 2,328,250.00 2,677,487.50

YEAR 12 21,870,000.00 1,175,000.00 1,152,250.00 2,327,250.00 2,676,337.50

YEAR 13 20,635,000.00 1,235,000.00 1,093,500.00 2,328,500.00 2,677,775.00

YEAR 14 19,340,000.00 1,295,000.00 1,031,750.00 2,326,750.00 2,675,762.50

YEAR 15 17,980,000.00 1,360,000.00 967,000.00 2,327,000.00 2,676,050.00

YEAR 16 16,550,000.00 1,430,000.00 899,000.00 2,329,000.00 2,678,350.00

YEAR 17 15,050,000.00 1,500,000.00 827,500.00 2,327,500.00 2,676,625.00

YEAR 18 13,475,000.00 1,575,000.00 752,500.00 2,327,500.00 2,676,625.00

YEAR 19 11,820,000.00 1,655,000.00 673,750.00 2,328,750.00 2,678,062.50

YEAR 20 10,080,000.00 1,740,000.00 591,000.00 2,331,000.00 2,680,650.00

YEAR 21 8,255,000.00 1,825,000.00 504,000.00 2,329,000.00 2,678,350.00

YEAR 22 6,340,000.00 1,915,000.00 412,750.00 2,327,750.00 2,676,912.50

YEAR 23 4,330,000.00 2,010,000.00 317,000.00 2,327,000.00 2,676,050.00

YEAR 24 2,220,000.00 2,110,000.00 216,500.00 2,326,500.00 2,675,475.00

YEAR 25 - 2,220,000.00 111,000.00 2,331,000.00 2,680,650.00

32,820,000.00$ 25,392,250.00$ 58,212,250.00$ 66,944,087.50$

Estimated Issuance Costs and Rounding of $320,000 are included in this schedule.




18-3226 FOOTBALL STADIUMAthletic Fees

Page 3 of 5



BONDS 4,545,000.00

YEAR 1 4,400,000.00 145,000.00 204,525.00 349,525.00 401,953.75

YEAR 2 4,250,000.00 150,000.00 198,000.00 348,000.00 400,200.00

YEAR 3 4,090,000.00 160,000.00 191,250.00 351,250.00 403,937.50

YEAR 4 3,925,000.00 165,000.00 184,050.00 349,050.00 401,407.50

YEAR 5 3,750,000.00 175,000.00 176,625.00 351,625.00 404,368.75

YEAR 6 3,570,000.00 180,000.00 168,750.00 348,750.00 401,062.50

YEAR 7 3,380,000.00 190,000.00 160,650.00 350,650.00 403,247.50

YEAR 8 3,185,000.00 195,000.00 152,100.00 347,100.00 399,165.00

YEAR 9 2,980,000.00 205,000.00 143,325.00 348,325.00 400,573.75

YEAR 10 2,765,000.00 215,000.00 134,100.00 349,100.00 401,465.00

YEAR 11 2,540,000.00 225,000.00 124,425.00 349,425.00 401,838.75

YEAR 12 2,305,000.00 235,000.00 114,300.00 349,300.00 401,695.00

YEAR 13 2,060,000.00 245,000.00 103,725.00 348,725.00 401,033.75

YEAR 14 1,805,000.00 255,000.00 92,700.00 347,700.00 399,855.00

YEAR 15 1,535,000.00 270,000.00 81,225.00 351,225.00 403,908.75

YEAR 16 1,255,000.00 280,000.00 69,075.00 349,075.00 401,436.25

YEAR 17 960,000.00 295,000.00 56,475.00 351,475.00 404,196.25

YEAR 18 655,000.00 305,000.00 43,200.00 348,200.00 400,430.00

YEAR 19 335,000.00 320,000.00 29,475.00 349,475.00 401,896.25

YEAR 20 - 335,000.00 15,075.00 350,075.00 402,586.25

4,545,000.00$ 2,443,050.00$ 6,988,050.00$ 8,036,257.50$

Estimated Issuance Costs and Rounding of $45,000 are included in this schedule.




18-3226 Football StadiumPremium Services Revenue

Page 4 of 5

of 5

Football Stadium


Project No. 18-3226

of 3

Agenda Item No.


Submitted by: Billy Hamilton, Executive Vice Chancellor and Chief Financial Officer The Texas A&M University System

Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Energy Consumption Reduction Project, West Texas A&M University, Canyon, Texas (Project No. 18-3234)


The Energy Consumption Reduction Project was included as a project on the FY 2018 – FY 2022 A&M System Capital Plan approved by the Board at the August 2017 meeting.



(2) Appropriate $15,130,500 for construction services and related project costs.

(3) Approve construction of the Energy Consumption Reduction Project at West Texas A&MUniversity (WTAMU).


Funding Source Budget Amount Average Estimated

Annual Debt Service Debt Service

Source

Revenue Financing System Debt Proceeds* $14,735,000 $1,057,929 Energy Savings

Cash (Unallocated Interest Income) $ 395,500 N/A N/A


*WTAMU is considering an alternative funding option through third party financing and will compare

this option to borrowing through the Revenue Financing System debt program. Energy Savings will be

used to repay either funding option.


Through The Texas A&M University System (A&M System) negotiated energy savings program

contracts, WTAMU invited all four of the A&M System-approved Energy Service Companies

(ESCOs) to conduct presentations and participate in a Preliminary Utility Audit (PUA) at its campus.

The selected ESCO’s PUA evaluated 2,268,857 square feet (80% of the campus) and showed utility

consumption reduction opportunities of approximately 25%, which would yield more than $886,627

in projected annual energy cost savings.

WTAMU selected Ameresco as the ESCO contractor to proceed with for negotiation of a campus-

wide Investment Grade Audit (IGA). Through the IGA (or Energy Audit), the contractor (i)

collected data related to Owner’s use and operation of the premises, which included observations of

Agenda Item No.


Page 2 of 3

the premises, determination of the base year energy consumption, financial analyses of the cost and

benefit of energy and water conservation measures, and renewable energy projects that are

recommended to be installed at the premises; and (ii) prepared a detailed Energy Audit Report, which

analyzed current energy consumption at the premises, made recommendations for energy efficient

equipment upgrades, energy conservation measures, and a detailed analysis of implementation costs,

anticipated energy savings resulting from such improvements and assumptions upon which the

projected savings are based. The Energy Audit Report provided WTAMU with the information

necessary for the evaluation of the costs and benefits of proceeding with the energy consumption

savings project.

Scope:

The Investment Grade Audit evaluated every major building on campus for opportunities to save

electricity, natural gas, water, and sewer. Through continuous refinement during the process, some

buildings were eliminated due to other plans or the financial feasibility of potential measures. Table

1 below shows the buildings included in the recommended scope of work.

Table 1: Facilities List

of 3

Agenda Item No.


The proposed project will use a Design Build (DB) delivery method in which the first step was an

Investment Grade Audit (IGA) and Project Proposal contract. As the project criteria identified within

the Preliminary Utility Audit have been met, the project may move to the next step, an Energy

Savings Performance Contract (ESPC), after all approval requirements have been satisfied.

All construction in this project shall meet all applicable codes and standards identified within the

FPC Facility Design Guidelines including NFPA Life Safety Codes and Texas Accessibility

Standards.

Although WTAMU has identified Revenue Financing System as the financing vehicle for

this project, it is also considering third party financing. Any related agreements prepared for this

project must be reviewed and approved by the Office of General Counsel prior to execution.

Construction on this project is scheduled to start in August 2018, with substantial

completion scheduled for August 2019. The total project budget is $15,130,500.


None.

of 2

Agenda Item No.




March 7, 2018




and Approval for Construction for the Energy Consumption Reduction Project, West Texas A&M University, Canyon, Texas (Project No. 18-3234)



Energy Consumption Reduction Project is approved.


083540 Revenue Financing System Debt Proceeds (Energy Savings), and the

amount of $395,500 is appropriated from Account No. 11-1085016-92,

Interest Income, for construction services and related project costs.

The Energy Consumption Reduction Project, West Texas A&M

University, Canyon, Texas, is approved for construction and financing.







Financing System, the Board hereby determines that it will have sufficient funds to meet the financial obligations of The Texas A&M University System,


Requirements of the Revenue Financing System and to meet all financial obligations of the Board relating to the Revenue Financing System and that

Agenda Item No.

March 7, 2018

Page 2 of 2



Billy Hamilton






Walter V. Wendler, President


ATTACHMENT TO ITEM

Page 1 of 4

ENERGY CONSUMPTION REDUCTION


PROJECT NO. 18-3234

PROJECT BUDGET

1. Amount Available for Construction Contract .............................................. $14,375,471

2. Project Owner Contingency ......................................................................... $ 359,423

3. 3rd Party Engineering Verification .............................................................. $ 5,000

4. FP&C Project Management and Inspection Fees ......................................... $ 390,606

5. TOTAL ESTIMATED COST OF PROJECT .............................................. $15,130,500

of 4

1. Preliminary Energy Audits Completed ............................................................ April 12, 2016

2. General Counsel Review of IGA Contract ...................................................... April 17, 2017

3. Authorization to Proceed with Investment Grade Audit ..................................... May 1, 2017

4. BOR Approval of Capital Plan ..................................................................... August 23, 2017

5. Receive GMP ............................................................................................... February 1, 2018

6. Submit IGA Drawings/Package for Review .............................................. February 16, 2018

7. Investment Grade Audit Complete ............................................................ February 16, 2018

8. Complete Program of Requirements .......................................................... February 16, 2018

9. Submit IGA Report for 3rd Party Verification ......................................... February 23, 2018

10. Submit Agenda Item to Chancellor’s Office for April 2018 BOR .................. March 7, 2018

11. Comments Submitted to ESCO .................................................................... March 16, 2018

12. Third Party Verification Complete .................................................................. April 14, 2018


14. Submit THECB Application ............................................................................... May 8, 2018

15. Approval by THECB Committee...................................................................... June 20, 2018

16. Begin Construction ............................................................................................. August 2018

17. Substantial Completion ................................................................................... August 1, 2019

18. Owner Occupancy ......................................................................................... September 2019

ENERGY CONSUMPTION REDUCTION


PROJECT NO. 18-3234

PROJECT SCHEDULE



BONDS 14,735,000.00

YEAR 1 14,395,000.00 340,000.00 456,785.00 796,785.00 916,302.75

YEAR 2 14,015,000.00 380,000.00 446,245.00 826,245.00 950,181.75

YEAR 3 13,595,000.00 420,000.00 434,465.00 854,465.00 982,634.75

YEAR 4 13,130,000.00 465,000.00 421,445.00 886,445.00 1,019,411.75

YEAR 5 12,615,000.00 515,000.00 407,030.00 922,030.00 1,060,334.50

YEAR 6 12,050,000.00 565,000.00 391,065.00 956,065.00 1,099,474.75

YEAR 7 11,435,000.00 615,000.00 373,550.00 988,550.00 1,136,832.50

YEAR 8 10,765,000.00 670,000.00 354,485.00 1,024,485.00 1,178,157.75

YEAR 9 10,035,000.00 730,000.00 333,715.00 1,063,715.00 1,223,272.25

YEAR 10 9,245,000.00 790,000.00 311,085.00 1,101,085.00 1,266,247.75

YEAR 11 8,390,000.00 855,000.00 286,595.00 1,141,595.00 1,312,834.25

YEAR 12 7,470,000.00 920,000.00 260,090.00 1,180,090.00 1,357,103.50

YEAR 13 6,480,000.00 990,000.00 231,570.00 1,221,570.00 1,404,805.50

YEAR 14 5,410,000.00 1,070,000.00 200,880.00 1,270,880.00 1,461,512.00

YEAR 15 4,265,000.00 1,145,000.00 167,710.00 1,312,710.00 1,509,616.50

YEAR 16 3,035,000.00 1,230,000.00 132,215.00 1,362,215.00 1,566,547.25

YEAR 17 1,715,000.00 1,320,000.00 94,085.00 1,414,085.00 1,626,197.75

YEAR 18 305,000.00 1,410,000.00 53,165.00 1,463,165.00 1,682,639.75

YEAR 19 - 305,000.00 9,455.00 314,455.00 361,623.25

14,735,000.00$ 5,365,635.00$ 20,100,635.00$ 23,115,730.25$




Energy Consumption Reduction Project Energy Savings

Page 3 of 4

of 4

Energy Consumption Reduction

West Texas A&M University Project No. 18-3234

of 2

Agenda Item No.

AGENDA ITEM BRIEFING Submitted by: Michael K. Young, President Texas A&M University


Services, and Approval for Construction for the Domestic Water System Improvements Project, Texas A&M University, College Station, Texas (Project No. 03-2016)


The Domestic Water System Improvements Project was included as a project on the A&M System FY 2018-FY 2022 Capital Plan approved by the Board of Regents at the August 2017 meeting.



(2) Appropriate $8,606,250 for construction services and related project costs. $956,000 has

been previously appropriated.

(3) Approve construction of the Domestic Water System Improvements Project at Texas

A&M University (Texas A&M).


Funding Source

Budget Amount

Average Estimated Annual

Debt Service Debt Service

Source

Revenue Financing System Debt Proceeds $9,562,250 $742,639 Utility Revenue



This project will replace aging water transmission lines near the end of their useful life to

eliminate potential leaks and failures. The reliability and capacity of water transmission service

to campus will be increased. The new high density polyethylene (HDPE) pipe has a long life

(100+years) and better flow characteristics than the existing pipe.

Agenda Item No.


Page 2 of 2

Scope:

This project will replace approximately six miles of existing 18-inch and 24-inch water lines

from the wellfield to campus, with two 24-inch water lines in the existing 50 foot easement.


scheduled for October 2019. The total project budget is $9,562,250.


of 2

Agenda Item No.


Office of the President

March 7, 2018




and Approval for Construction for the Domestic Water System Improvements Project, Texas A&M University, College Station, Texas (Project No. 03-2016)



Domestic Water System Improvements Project is approved.


083540, Revenue Financing System Debt Proceeds (Utility Revenue), for

construction services and related project costs.

The Domestic Water System Improvements Project, Texas A&M

University, College Station, Texas, is approved for construction.











Agenda Item No.

March 7, 2018

Page 2 of 2

the Participants, on whose behalf the debt is issued, possess the financial

capacity to satisfy their Direct Obligations.”


Michael K. Young, President





Billy Hamilton



of 4

DOMESTIC WATER SYSTEM IMPROVEMENTS


PROJECT NO. 03-2016

PROJECT BUDGET

1. Amount Available for Construction Contract ............................................. $7,454,519

2. Owner Contingencies ................................................................................. 912,450

3. A/E Fees & Project Management ............................................................... $1,195,281

4. TOTAL ESTIMATED COST OF PROJECT............................................. $9,562,250

ATTACHMENT TO ITEM

of 4

1. Complete Construction Documents .......................................................... February 14, 2018

2. Advertise for Competitive Sealed Proposals (CSP) ................................. February 16, 2018

3. Receive CSPs ................................................................................................ March 23, 2018

4. Complete CSP Evaluation ............................................................................ March 30, 2018

5. Board of Regents Approval for Construction ................................................. April 19, 2018

6. Notice to Proceed with Construction ................................................................May 15, 2018

7. Substantial Completion/Start Up ................................................................ October 11, 2019

DOMESTIC WATER SYSTEM IMPROVEMENTS


PROJECT NO. 03-2016

PROJECT SCHEDULE

TEXAS A&M UNIVERSITYREVENUE FINANCING SYSTEM

Campus Domestic Water System Improvements


BONDS 9,660,000.00

YEAR 1 9,350,000.00 310,000.00 434,700.00 744,700.00 856,405.00

YEAR 2 9,030,000.00 320,000.00 420,750.00 740,750.00 851,862.50

YEAR 3 8,695,000.00 335,000.00 406,350.00 741,350.00 852,552.50

YEAR 4 8,345,000.00 350,000.00 391,275.00 741,275.00 852,466.25

YEAR 5 7,980,000.00 365,000.00 375,525.00 740,525.00 851,603.75

YEAR 6 7,595,000.00 385,000.00 359,100.00 744,100.00 855,715.00

YEAR 7 7,195,000.00 400,000.00 341,775.00 741,775.00 853,041.25

YEAR 8 6,775,000.00 420,000.00 323,775.00 743,775.00 855,341.25

YEAR 9 6,335,000.00 440,000.00 304,875.00 744,875.00 856,606.25

YEAR 10 5,875,000.00 460,000.00 285,075.00 745,075.00 856,836.25

YEAR 11 5,395,000.00 480,000.00 264,375.00 744,375.00 856,031.25

YEAR 12 4,895,000.00 500,000.00 242,775.00 742,775.00 854,191.25

YEAR 13 4,375,000.00 520,000.00 220,275.00 740,275.00 851,316.25

YEAR 14 3,830,000.00 545,000.00 196,875.00 741,875.00 853,156.25

YEAR 15 3,260,000.00 570,000.00 172,350.00 742,350.00 853,702.50

YEAR 16 2,665,000.00 595,000.00 146,700.00 741,700.00 852,955.00

YEAR 17 2,040,000.00 625,000.00 119,925.00 744,925.00 856,663.75

YEAR 18 1,390,000.00 650,000.00 91,800.00 741,800.00 853,070.00

YEAR 19 710,000.00 680,000.00 62,550.00 742,550.00 853,932.50

YEAR 20 - 710,000.00 31,950.00 741,950.00 853,242.50

9,660,000.00$ 5,192,775.00$ 14,852,775.00$ 17,080,691.25$





Utility Revenue

Page 3 of 4

of 4

TAM

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of 2

Agenda Item No.


Submitted by: M. Katherine Banks, Vice Chancellor and Dean of Engineering Texas A&M Engineering Experiment Station

Subject: Approval of the Project Renaming, Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Health Technologies Building Renovation Project, Texas A&M Engineering Experiment Station, College Station, Texas (Project No. 2017-1610-01)


The Haynes Coastal Engineering Lab Project was included as a project on the FY 2018 – FY 2022 A&M System Capital Plan approved by the Board at the August 2017 meeting.


(1) Change the project name from “Haynes Coastal Engineering Lab” to “Health Technologies Building Renovation.”


(3) Appropriate $6,500,000 for construction services and related project costs.

(4) Approve construction of the Health Technologies Building Renovation Project at

Texas A&M Engineering Experiment Station (TEES).


Funding Source Budget Amount

Average Estimated Annual

Debt Service Debt Service

Source

Revenue Financing System Debt Proceeds $6,500,000 $504,583

Indirect Cost

Recoveries



The justification to renovate this facility has three parts. First, Texas A&M’s College of

Engineering has launched an effort to have 25,000 engineering students by the year 2025 – an

initiative titled “25 by 25.” This initiative is prompting a physical space reallocation and

Agenda Item No.


Page 2 of 2

expansion effort. Existing engineering research space on main campus will be moved to other

campus locations to make way for an expansion of academic space dedicated to the College of

Engineering.

Second, the large wave and towing tank currently housed in the facility are underutilized. The

coastal engineering research currently housed in the facility will be moved to other facilities and

make greater use of smaller tanks, computer modeling, simulation and data visualization for their

research.

Third, TEES was recently awarded a $20M grant for a National Science Foundation Engineering

Research Center (ERC) for Precise Advanced Technologies and Health Systems for Underserved

Populations (PATHS-UP). It will develop cost-effective technologies and systems at the point-

of-care to improve healthcare access for underserved populations. This research center will be

housed in the renovated facility.

Scope:

In support of its mission, TEES engineering and technology research programs continue to

evolve and expand. To support this growth, TEES proposes to repurpose and renovate the

interior of Building 1610 Health Technologies Building to provide for much needed research

laboratory space to support the PATHS-UP initiative. Renovation of this facility will provide for

modern labs that support interdisciplinary engineering research teams in a collaborative

environment. Additionally, “flexible” laboratory design will provide for the long-term reduction

of renovation costs and lab downtime. The renovated facility will capitalize on its location near

the recently completed Giesecke Engineering Research Building (GERB) in the Texas A&M

University Research Park, creating a unique destination that will showcase the depth and

diversity of TEES’s research programs.

Construction on this project is scheduled to start in May 2018 with substantial completion

scheduled for January 2019. The total project budget is $6,500,000.


None.

of 2

Agenda Item No.

TEXAS A&M ENGINEERING EXPERIMENT STATION

Office of the Vice Chancellor and Dean of Engineering

March 5, 2018



Subject: Approval of the Project Renaming, Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Health Technologies Building Renovation Project, Texas A&M Engineering Experiment Station, College Station, Texas (Project No. 2017-1610-01)


“The change of the project name from “Haynes Coastal Engineering

Lab” to “Health Technologies Building Renovation” is approved.

The project scope along with a project budget of $6,500,000 for the

Health Technologies Building Renovation Project is approved.


083540 Revenue Financing System Debt Proceeds (Indirect Cost Recoveries),

for construction services and related project costs.

The Health Technologies Building Renovation Project, Texas A&M

Engineering Experiment Station, College Station, Texas, is approved for

construction.






As required by Section 5(a) of the Master Resolution of the Revenue Financing System, the Board hereby determines that it will have sufficient




Agenda Item No.

March 5, 2018

Page 2 of 2



M. Katherine Banks

Vice Chancellor and Dean of Engineering

Director, Texas A&M Engineering Experiment Station




Billy Hamilton



ATTACHMENT TO ITEM

Page 1 of 4

HEALTH TECHNOLOGIES BUILDING RENOVATION


PROJECT NO. 2017-1610-01

PROJECT BUDGET

1. Amount Available for Construction Contract .............................................. $5,291,093

2. Architectural/Engineering Fees .................................................................... $ 423,024

3. Voice, Data and Wireless Equipment ........................................................... $ 79,317

4. Commissioning (Cx) .................................................................................... $ 52,878

5. Moving Expenses and Campus Services ...................................................... $ 41,439

6. Project Management and Inspection Fees .................................................... $ 189,225

7. Owner’s Contingency ................................................................................... $ 423,024

8. TOTAL ESTIMATED COST OF PROJECT .............................................. $6,500,000

of 4

HEALTH TECHNOLOGIES BUILDING RENOVATION


PROJECT NO. 2017-1610-01

PROJECT SCHEDULE

1. BOR Approval to Include in Capital Plan ..................................................... August 24, 2017

2. Issue A/E RFQ ............................................................................................. August 11, 2017

3. Receive A/E RFQ Responses......................................................................... August 29, 2017

4. Shortlist/Select A/E Firm .............................................................................. August 31, 2017

5. Execute A/E Agreement .............................................................................. October 30, 2017

6. A/E Design Kick-Off .............................................................................. September 27, 2017

7. Complete Schematic Design ........................................................................ October 20, 2017

8. Complete Design Development ................................................................. December 8, 2017

9. Complete Construction Documents ............................................................. February 1, 2018

10. Receive CSPs .................................................................................................... March 1, 2018

11. Complete CSP Evaluation................................................................................. March 6, 2018


13. Begin Construction ............................................................................................. May 1, 2018

14. Substantial Completion ................................................................................ January 31, 2019

15. Owner Occupancy ........................................................................................ February 1, 2019

TEXAS A&M ENGINEERING EXPERIMENT STATIONREVENUE FINANCING SYSTEMHealth Technologies Building


BONDS 6,565,000.00

YEAR 1 6,355,000.00 210,000.00 295,425.00 505,425.00 581,238.75

YEAR 2 6,135,000.00 220,000.00 285,975.00 505,975.00 581,871.25

YEAR 3 5,905,000.00 230,000.00 276,075.00 506,075.00 581,986.25

YEAR 4 5,665,000.00 240,000.00 265,725.00 505,725.00 581,583.75

YEAR 5 5,415,000.00 250,000.00 254,925.00 504,925.00 580,663.75

YEAR 6 5,155,000.00 260,000.00 243,675.00 503,675.00 579,226.25

YEAR 7 4,885,000.00 270,000.00 231,975.00 501,975.00 577,271.25

YEAR 8 4,600,000.00 285,000.00 219,825.00 504,825.00 580,548.75

YEAR 9 4,300,000.00 300,000.00 207,000.00 507,000.00 583,050.00

YEAR 10 3,990,000.00 310,000.00 193,500.00 503,500.00 579,025.00

YEAR 11 3,665,000.00 325,000.00 179,550.00 504,550.00 580,232.50

YEAR 12 3,325,000.00 340,000.00 164,925.00 504,925.00 580,663.75

YEAR 13 2,970,000.00 355,000.00 149,625.00 504,625.00 580,318.75

YEAR 14 2,600,000.00 370,000.00 133,650.00 503,650.00 579,197.50

YEAR 15 2,215,000.00 385,000.00 117,000.00 502,000.00 577,300.00

YEAR 16 1,810,000.00 405,000.00 99,675.00 504,675.00 580,376.25

YEAR 17 1,385,000.00 425,000.00 81,450.00 506,450.00 582,417.50

YEAR 18 945,000.00 440,000.00 62,325.00 502,325.00 577,673.75

YEAR 19 485,000.00 460,000.00 42,525.00 502,525.00 577,903.75

YEAR 20 - 485,000.00 21,825.00 506,825.00 582,848.75

6,565,000.00$ 3,526,650.00$ 10,091,650.00$ 11,605,397.50$





Indirect Cost Recoveries

Page 3 of 4

of 4

Health Technologies Building Renovation

Texas A&M Engineering Experiment Station Project No. 2017-1610-01

18 Projects 539,458,889$ 9 Projects 270,827,396$

34 Projects 1,801,694,903$ 61 Projects 2,611,981,188$

28‐3252 18,000,000$ 09‐3244 7,000,000$ 01‐3245 503,670$ 28‐3230 20,600,000$ 28‐3232 31,000,000$ 28‐3231 12,000,000$

02‐3237 57,844,000$ 02‐3238 12,371,219$ 02‐3260 20,000,000$ 02‐3261 43,200,000$ 02‐3267 33,000,000$

15‐3179 39,000,000$

02‐3243 85,000,000$ TBD 41,940,000$

* 23‐3258 45,000,000$

25‐3265 53,000,000$

04‐3264 10,000,000$ 04‐3259 10,000,000$

539,458,889$

*

Construction Project Status ReportEffective 03/22/2018

Projects in Programming / Planning:Projects in Design:Projects in Construction:Combined Total:

PROJECTS TO BE AUTHORIZED BY THE BOARD OF REGENTS

Projects in Programming / Planning:Bryan, TX

Industrial Distribution Building #2RELLIS ‐ TEEX HQ & TrainingRELLIS Master PlanRowlett Industrial Distribution CenterTEES Headquarters BuildingTEES Industry Lab

HVAC Replacement Aston Hall

Law School Clinic and Garage

The planning amount listed here more accurately reflects the total project cost. The remainder of the project planning amount listed on the Capital Plan was used for the real estate purchase.

College Station, TX

Aggie Band Residence Hall

LARR ExpansionPerformance Hall @ the MACSouth Campus Recreation Center

Corpus Christi, TX

Parking Garage

Ft. Worth, TX

Law School Building

Houston, TX

Engineering and Health Building Renovation

San Antonio, TX

Academic and Administration Building Phase 2

Stephenville, TX

Aquatics CenterFarm Repair & Modernization

Total of Projects in Programming / Planning

Page 1 of 6

18‐3226 38,800,000$

20‐3256 15,600,000$

02‐3266 22,000,000$

18‐3234 15,130,500$

02‐3236 75,000,000$

02‐3254 56,867,296$

02‐3220 11,429,600$

09‐3257 11,000,000$

25‐3255 25,000,000$

270,827,396$

18‐3250 18,200,000$

Status: On Schedule Substantial Completion Date: 08/01/201848%

28‐3196 80,851,000$

Status: Substantially Complete Substantial Completion Date: 01/17/201899%

23‐3203 103,800,000$


01‐3233 42,000,000$

Status: Just Starting Substantial Completion Date: 06/07/20191%

Texas A&M Veterinary Education, Research & Outreach Center

Projects in Design:Canyon, TX

Football Stadium

Texas Veterinary Medical Diagnostic Laboratory ‐ Canyon

College Station, TX

21st Century Classroom Building

Energy Consumption Reduction Project ‐ WTAMU

Polo Garage

Storm Water System Improvements

Water Wastewater Treatment System Expansion

San Antonio, TX

Academic and Administration Building Ph I

Total of Projects in Design

Projects in Construction:Amarillo, TX

Amarillo Center Renovation ‐ Phase II

Wiley Hicks Jr., Inc.

Construction Work Completed:

Bryan, TX

Center for Infrastructure Renewal

Bartlett Cocke General Contractors


Medical Research & Education Building 2

J. T. Vaughn Construction, LLC


RELLIS Academic Complex ‐ Phase I

Hensel Phelps Construction, Inc.


Page 2 of 6

01‐3228 53,175,000$


12‐3224 70,000,000$


18‐3199 49,036,000$


18‐3227 14,330,000$


02‐3183 28,640,000$


02‐3184 39,800,000$


02‐3208 49,000,000$


02‐3205 86,000,000$


02‐3155 224,669,000$


02‐3211 42,750,000$


RELLIS Campus Infrastructure



TTI Headquarters



Canyon, TX

Agricultural Sciences Complex

Western Builders


Renovate Jarrett Hall Phase II

Western Builders


College Station, TX

Aggie Softball Stadium

Austin Commercial, LP


Aggie Track & Field Stadium



Agriculture Building #5

SpawGlass Construction, Inc.


Biocontainment Research Facility (BRF)



Engineering Education Complex



Music Activities Center



Page 3 of 6

02‐3235 42,628,383$


02‐3177 17,100,000$

Status: Behind Schedule Substantial Completion Date: 01/10/201896%

21‐3186 54,000,000$


15‐3188 60,600,000$


06‐3192 34,000,000$


23‐3202 127,500,000$


04‐3191 40,800,000$


10‐3197 56,280,000$


24‐3194 36,000,000$


Student Services Building



West Campus Support Building

Sedalco, Inc.


Commerce, TX

Nursing & Health Sciences Building

BE&K Building Group


Corpus Christi, TX

Life Sciences Research & Engineering Complex‐Ph I

Fulton Construction Corp./Coastcon Corp. JV


Dallas, TX

Dallas AgriLife Center

Sedalco, Inc.


Dentistry Clinical Education Facility



Ft. Worth, TX

Southwest Metroplex Building

Holder Construction Group, LLC


Galveston, TX

Academic Building Complex Phase II & Infrastructure



Killeen, TX

Multipurpose Building 3



Page 4 of 6

17‐3207 61,548,770$


16‐3206 72,500,000$


02‐3212 40,000,000$


05‐3204 22,221,720$


05‐3251 15,302,030$


05‐3198 17,158,000$

Status: Substantially Complete Substantial Completion Date: 03/08/2018100%

25‐3158 63,000,000$


04‐3195 54,000,000$


Kingsville, TX

Education Complex



Laredo, TX

Addition of Instructional & Support Space



McAllen, TX

McAllen Multipurpose Academic Facility

BE&K Building Group


Prairie View, TX

Capital Improvements

Flintco, LLC


Energy Consumption Reduction Project ‐ PVAMU

Ameresco


Fabrication Center



San Antonio, TX

Science and Technology Building



Stephenville, TX

Engineering Building

BE&K Building Group


Page 5 of 6

04‐3176 27,055,000$


04‐3187 25,750,000$


22‐3200 32,000,000$


1,801,694,903$

01‐3248 32,400,000$

01‐3262 1,600,000$

02‐3165 200,000,000$

01‐3263 500,000$

02‐3246 9,500,000$

02‐3247 134,160,000$

21‐3218 30,000,000$

04‐3190 76,790,746$

22‐3217 9,700,000$

494,650,746$

Memorial Stadium Renovation and Expansion

Sedalco, Inc.


Utility and Infrastructure Improvements

Imperial Construction, Inc.


Texarkana, TX

Academic & Student Services Building

HOAR Construction


Total of Projects in Construction

Private Development:Bryan, TX

Blinn at RELLIS

Generators at RELLIS

College Station, TX

Century Square

iBio Clean Room Renovation

New FBO & Hangar for Astin Aviation

TAMU Hotel and Conference Center

Commerce, TX

Student Recreation Center at TAMU‐T

Total of Private Development Projects

TAMU Commerce Freshman Housing

Stephenville, TX

Tarleton 2016 Residence Hall

Texarkana, TX

Page 6 of 6

of 2

Agenda Item No.


Office of the President

March 7, 2018



Subject: Adoption of a Resolution Honoring Mr. George K. Hickox Jr. ’80 for His Outstanding

Dedication and Service as Trustee of the Texas A&M Foundation

I respectfully request the Board of Regents’ approval of the following resolution honoring

Mr. George K. Hickox Jr. ’80 for his service to Texas A&M University.

“WHEREAS, Mr. George K. Hickox Jr., a member of the Class of 1980, has served Texas A&M

University with honor and distinction in a variety of capacities; and

WHEREAS, Mr. Hickox earned a Bachelor’s degree in Geology in 1980 and a Bachelor’s degree

in Petroleum Engineering in 1981 from Texas A&M University, where he was a member of the

American Association of Petroleum Geologists and the Tau Beta Pi and Pi Epsilon Tau

engineering honor societies; and

WHEREAS, Mr. Hickox earned a Master of Business Administration in Finance from the

University of Houston in 1985; and

WHEREAS, Mr. Hickox worked in investment banking for 37 years, serving as a principal in the

private equity firm of Heller Hickox & Co., a partnership that invests in and sponsors oil- and gas-

related transactions; and he served as chairman of the board and chief executive officer of the

Wiser Oil Company, a New York Stock Exchange listed company, from June 2000 until the sale

of the company in June 2004; and served for many years as a director of the NATCO Group Inc.

until it was sold in 2009; and as a director and officer of several other private companies; and

WHEREAS, Mr. Hickox serves on the Engineering Advisory Council for the College of

Engineering at Texas A&M University, and previously served on the MSC Renovation and

Expansion Committee, the Industry Board of the Department of Petroleum Engineering, and the

One Spirit One Vision campaign engineering leadership committee; and

WHEREAS, Mr. Hickox is a Distinguished Graduate of the College of Engineering and of the

Harold Vance Department of Petroleum Engineering of Texas A&M University, and a member of

the A&M Legacy Society; and

WHEREAS, Mr. Hickox will from this day forward be known as a valued partner to Texas A&M

University for years of generous support, including creating and contributing to the Jo Ann and

Eddie J. Davis ’67 Endowment, supporting the MSC Renovation and Expansion Project,

supporting the Stephen A. Holditch ’69 Department Head Chair in Petroleum Engineering,

establishing the George K. Hickox Jr. Professorship in Petroleum Engineering, and giving to the

12th Man Foundation and The Association of Former Students; and

of 2

Agenda Item No.

March 7, 2018

WHEREAS, Mr. Hickox has served the Texas A&M Foundation’s Board of Trustees with

distinction for seven years, during which time he was also chairman from 2016 to 2017; in addition

to a prior two-year term as special advisor to the Investment Advisory Board; now, therefore, be

it

RESOLVED, that we, the members of the Board of Regents of The Texas A&M University

System, gratefully recognize the outstanding dedication and service of Mr. Hickox as a trustee of

the Texas A&M Foundation, and his efforts to maintain the excellence that defines Texas A&M

University and the Texas A&M Foundation; and, be it, further

RESOLVED, that this resolution be spread among the minutes, and official copies thereof be

signed by the Chairman of the Board of Regents of The Texas A&M University System, and be

presented to Mr. Hickox and to the Archives of Texas A&M University as an expression of great

appreciation and respect for Mr. George K. Hickox Jr. ’80.

ADOPTED, this 19th day of April 2018.”


Michael K. Young

President




Billy Hamilton



of 2

Agenda Item No.


Office of the Board of Regents

March 22, 2018



Subject: Adoption of a Resolution Recognizing Mr. Stephen F. Shuchart for His Service as the

2017-2018 Student Member of the Board of Regents of The Texas A&M University

System and Bestowing the Title of Student Regent Emeritus

Approval of the following resolution recognizing Mr. Stephen F. Shuchart by the Board of Regents

is recommended:

“WHEREAS, Mr. Stephen F. Shuchart was appointed as Student Regent of The Texas A&M

University System by Governor Greg Abbott in 2017; and

WHEREAS, he is currently pursuing a Bachelor of Arts in Strategic Communication at

Texas A&M University; and

WHEREAS, Mr. Shuchart is in the Department of Communication’s Honor Program and has been

on the Dean’s Honor Roll for three semesters and received the Mike and Diana Connor Ring

Scholarship for his academic achievement; and

WHEREAS, he participated in the Texas A&M University Singing Cadets, is a member of the

Gents of Texas A&M and served on the Student Government Association’s Judicial Court for

several years; and

WHEREAS, he volunteered his time to serve in The Big Event and the annual Muster ceremony;

and

WHEREAS, Mr. Shuchart participated in internships with the offices of U.S. Congressman

Bill Flores and Texas State Senator Robert Nichols; and

WHEREAS, upon completion of his undergraduate studies, Mr. Shuchart plans to attend law

school and receive a juris doctor and serve his country as a member of the Judge Advocate

General’s Corps; and

WHEREAS, during his tenure on the Board, in March 2018, The Texas A&M University System

broke ground on the first academic building on the newly established 2,000-acre RELLIS Campus

in Bryan, Texas, and approved a New Veterinary Building on the West Texas A&M University

campus; and

WHEREAS, during his year of service on the Board of Regents, the budget of The Texas A&M

University System was $4.55 billion and enrollment at A&M System institutions grew from

148,000 to 152,000 students; and

of 2

Agenda Item No.

March 22, 2018

WHEREAS, The Texas A&M University System externally funded over $972 million in research

expenditures to help drive the state’s economy; and

WHEREAS, Mr. Shuchart worked closely with the student leaders on a variety of issues at

The Texas A&M University System’s eleven universities and health science center; and

WHEREAS, Mr. Shuchart brought the opinions and perspectives of students across The Texas

A&M University System back to the Board of Regents, enriching the Board’s ability to lead; now,

therefore, be it

RESOLVED, that we, the members of the Board of Regents of The Texas A&M University System

express our appreciation for the outstanding leadership shown by Mr. Stephen F. Shuchart as the

2017-2018 Student Regent of The Texas A&M University System; and, be it, further

RESOLVED, that in honor of his service to the Board, the title of Student Regent Emeritus of the

Board of Regents of The Texas A&M University System is hereby bestowed upon

Mr. Stephen F. Shuchart, with all the rights and privileges pertaining thereto; and, be it, further

RESOLVED, that this resolution be included in the minutes, and official copies thereof be signed

by the Chairman of the Board of Regents, and be presented to Mr. Stephen F. Shuchart and to the

Archives of The Texas A&M University System, as a permanent tribute to the high esteem in

which he is held as a Student Regent of The Texas A&M University System.

ADOPTED, this 19th day of April 2018.”


Charles W. Schwartz

Chairman, Board of Regents


Approved for Legal Sufficiency:

Ray Bonilla

General Counsel

Agenda Item No.




Subject: Approval of Revisions to System Policy 25.07, Contract Administration


Approve revisions to System Policy 25.07, Contract Administration.


This policy is recommended for revision to clarify the following issues.

Section 3: New text clarifies that the types of contracts listed in this section are not required

to receive board approval regardless of dollar value or term unless a specific dollar or term

limitation is stated.

Section 3(a): Existing text is clarified to exclude all “research contracts, grants, and

agreements” from board approval. The current text of Section 3(a) excludes “sponsored

research contracts and grants,” while the current Section 3(f)’s broader exclusion also covers

certain research agreements. All research agreements are covered in this section.

Section 3(f): New text clarifies that contracts, grants and agreements to perform educational

and/or service activities consistent with a member’s mission do not require board approval if

they involve a total stated or implied consideration of less than $500,000. The current reference

to research is deleted, and the dollar threshold is added. The current exclusion for interagency

and intrasystem contracts to perform educational and/or services activities consistent with a

member’s mission has been moved to a new Section 3(g).

Section 3(g): This new section is the board approval exclusion for interagency and intrasystem

contracts, currently found in Section 3(f).


None.

Agenda Item No.



March 26, 2018



Subject: Approval of Revisions to System Policy 25.07, Contract Administration


“The revisions to System Policy 25.07, Contract Administration, as shown

in the attached exhibit, are approved, effective immediately.”


Billy Hamilton






25.07 Contract Administration Page 1 of 4

ITEM EXHIBIT

25.07 Contract Administration

Revised September 1, 2016 (MO 176-2016) Revised April 19, 2018 (MO -2018) Next Scheduled Review: April 19, 2023September 1, 2021 Click to view Revision History.

Policy SummaryStatement

The effective administration of contracts is an essential operational function of The Texas A&M University System (system). All contracts entered into by a member of the system, unless specifically excluded by this or another policy adopted by the Board of Regents (board), are subject to this policy, including all original contracts, amendments, alterations, modifications, corrections, changes, renewals and extensions. This policy provides uniform systemwide contract administration requirements.

Reason for Policy This policy provides uniform systemwide contract administration requirements.

Definitions Click to view Definitions.

PolicyProcedures and Responsibilities 1. CONTRACT ADMINISTRATION RULES

It shall be the responsibility of each member to develop and implement a contract administration rule. Such rule must address the following:

(a) the process for contract origination, recommendation, approval, execution,

administration and contract close-out; and

(b) contract reporting requirements. 2. CONTRACTS REQUIRING BOARD APPROVAL

Except as stated in Section 3, the following contracts must be submitted to the board for approval:

http://assets.system.tamus.edu/files/policy/pdf/REVISIONS/25-07-Versions.pdf


(a) Contracts that involve an annual stated or implied consideration of $500,000 or more;

(b) Contracts that have a primary term longer than five (5) years regardless of dollar value; and

(c) Employment agreements containing one or more of the following provisions:

(1) employment contracts with system or member administrators that are to be paid in whole or in part from appropriated funds;

(2) employment contracts having an annual salary consideration of $500,000 or more;

(3) employment contracts having a primary term longer than three (3) years;

(4) employment contracts that allow for settlement or other payments on the termination of the contract to exceed an amount equal to the discounted net present cash value of the contract on termination at a market interest rate agreed upon in the contract;

(5) employment contracts allowing for development leave that is inconsistent with System Regulation 12.99.01, Faculty Development Leave; or

(6) employment contracts awarding tenure in any way that varies from the general policy on the award of tenure.

The board must approve any contract amendment, extension, or renewal that exceeds 2510% of the value of the original contract approved by the board, unless the authority to exceed the approved amount is expressly delegated by the board or an exception is expressly adopted by the board for that specific contract.

The foregoing does not abrogate the authority of the chancellor or a member chief executive officer (CEO) to appoint officials as set out in System Policy 01.03, Appointing Power and Terms and Conditions of Employment.

3. CONTRACTS NOT REQUIRING BOARD APPROVAL

The following types of contracts are not required to receive board approval regardless of dollar value or term unless a specific dollar or term limitation is stated below:

(a) sponsored research contracts, and grants, and agreements;

(b) contracts transferring rights in technology or products protectable by (1) patent or as a plant variety; (2) copyright; (3) treatment as a trade secret of unpatented technological know-how; or (4) trademark or service mark;

(c) contracts which are procured through a state contract, state catalogue, or other procurement methodologies authorized by state statute and in accordance with the system requirements;

(d) contracts for athletic events, athletic contests and use of athletic facilities in which the event, contest or use occurs over the course of two (2) years or less;

(e) employment contracts for university athletics department administrators or coaches so long as the annual salary consideration is less than $500,000 and does not exceed by


10% the median annual compensation for a comparable position within the university’s respective athletics conference; and

(f) contracts, grants and agreements, including interagency and intrasystem contracts, to perform research, educational and/or service activities consistent with a member’s mission and involving a total stated or implied consideration of less than $500,000; and

(g) interagency and intrasystem contracts to perform educational and/or service activities consistent with a member’s mission.

4. REQUIRED GENERAL COUNSEL REVIEW

The System Office of General Counsel (OGC) shall establish contract review guidelines to be followed for all contracts or agreements entered into by a member. Such guidelines shall contain the following:

(a) a description of each step that a member must use to evaluate and process contracts;

and

(b) a checklist that describes each process that must be completed before contract execution.

All contracts or agreements that have a stated or implied consideration of $100,000 or more must be submitted to OGC for review and approval as to form and legal sufficiency when required by OGC guidelines that have been approved by the chancellor.

5. CONTRACTS GOVERNED BY OTHER POLICIES

All contracts for (a) the purchase or sale of real property; (b) the lease, license or use of system real property; (c) the lease, license or use of real property from third parties; (d) the granting or acceptance of easements or rights-of-way; and (e) any other acquisition or disposition of real property or real property interests shall be governed by the policies under Policy Series 41, Real Property, and any regulations promulgated under these policies. The delegation of authority for all construction contracts shall be governed by System Policy 51.04, Delegations of Authority on Construction Projects, and the regulations promulgated under that policy.

6. CONTRACT APPROVAL AND DELEGATION OF AUTHORITY

With the exception of Section 3(b) which is covered in System Policy 17.01, Intellectual Property Management and Commercialization, contracts, and grants, and agreements described in Section 3 may be approved by member CEOs, or their designees, in accordance with Section 3regardless of dollar value or term. The chancellor is authorized to approve all other contracts not reserved for approval by the board, and may delegate authority to deputy chancellors, vice chancellors, CEOs or others to execute all such other contracts less than $750,000.

7. WRITTEN AUTHORIZATION REQUIRED


The authority to enter into contracts on behalf of the system or any of its members must be by express written authority pursuant to the policies of the board and approved contract administration rules of the system or the respective member.

8. EXTENSION OF PRE-EXISTING CONDITIONS FOR CONTRACTS WHICH PRE-DATE

THIS POLICY

Contracts reviewed and authorized prior to the adoption of this policy shall remain in full force and effect; however, any modification or extension of such contracts shall be reviewed and authorized in accordance with this policy.

Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.159

Tex. Educ. Code § 51.9335

State of Texas Contract Management Guide

System Policy 01.03, Appointing Power and Terms and Conditions of Employment

System Policy, Series 41, Real Property

System Policy 51.04, Delegations of Authority on Construction Projects

System Regulation 25.07.01, Contract Administration, Delegations and Reporting

System Regulation 25.07.03, Acquisition of Goods and/or Services

System Member Delegations of Authority for Contract Administration

Member Rule Requirements A rule is required to supplement this policy. See Section 1.

Contact Office System Office of Budgets and Accounting (979) 458-6100

http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.51.htm#51.159


http://www.window.state.tx.us/procurement/pub/contractguide/CMG_Version_1.4.pdf

http://policies.tamus.edu/01-03.pdf

http://www.tamus.edu/legal/policy/policy-and-regulation-library/




http://www.tamus.edu/business/budgets-and-accounting/delegations-of-authority/


25.07 Contract Administration Revised April 19, 2018 (MO -2018) Next Scheduled Review: April 19, 2023 Click to view Revision History.

Policy Summary

The effective administration of contracts is an essential operational function of The Texas A&M University System (system). All contracts entered into by a member of the system, unless specifically excluded by this or another policy adopted by the Board of Regents (board), are subject to this policy, including all original contracts, amendments, alterations, modifications, corrections, changes, renewals and extensions. This policy provides uniform systemwide contract administration requirements.

Definitions Click to view Definitions.

Policy 1. CONTRACT ADMINISTRATION RULES

It shall be the responsibility of each member to develop and implement a contract administration rule. Such rule must address the following:

(a) the process for contract origination, recommendation, approval, execution,

administration and contract close-out; and

(b) contract reporting requirements. 2. CONTRACTS REQUIRING BOARD APPROVAL

Except as stated in Section 3, the following contracts must be submitted to the board for approval:

(a) Contracts that involve an annual stated or implied consideration of $500,000 or more;

(b) Contracts that have a primary term longer than five years regardless of dollar value; and

(c) Employment agreements containing one or more of the following provisions:

ATTACHMENT TO ITEM

http://assets.system.tamus.edu/files/policy/pdf/REVISIONS/25-07-Versions.pdf


(1) employment contracts with system or member administrators that are to be paid in

whole or in part from appropriated funds;

(2) employment contracts having an annual salary consideration of $500,000 or

more;

(3) employment contracts having a primary term longer than three years;

(4) employment contracts that allow for settlement or other payments on the

termination of the contract to exceed an amount equal to the discounted net

present cash value of the contract on termination at a market interest rate agreed

upon in the contract;

(5) employment contracts allowing for development leave that is inconsistent with

System Regulation 12.99.01, Faculty Development Leave; or

(6) employment contracts awarding tenure in any way that varies from the general

policy on the award of tenure.

The board must approve any contract amendment, extension, or renewal that exceeds 10% of

the value of the original contract approved by the board, unless the authority to exceed the

approved amount is expressly delegated by the board or an exception is expressly adopted by

the board for that specific contract.

The foregoing does not abrogate the authority of the chancellor or a member chief executive

officer (CEO) to appoint officials as set out in System Policy 01.03, Appointing Power and

Terms and Conditions of Employment.

3. CONTRACTS NOT REQUIRING BOARD APPROVAL

The following types of contracts are not required to receive board approval regardless of dollar

value or term unless a specific dollar or term limitation is stated below:

(a) research contracts, grants, and agreements;

(b) contracts transferring rights in technology or products protectable by (1) patent or as a

plant variety; (2) copyright; (3) treatment as a trade secret of unpatented technological

know-how; or (4) trademark or service mark;

(c) contracts which are procured through a state contract, state catalogue, or other

procurement methodologies authorized by state statute and in accordance with the system

requirements;

(d) contracts for athletic events, athletic contests and use of athletic facilities in which the

event, contest or use occurs over the course of two years or less;

(e) employment contracts for university athletics department administrators or coaches so

long as the annual salary consideration is less than $500,000 and does not exceed by

10% the median annual compensation for a comparable position within the university’s

respective athletics conference;

(f) contracts, grants and agreements to perform educational and/or service activities

consistent with a member’s mission and involving a total stated or implied consideration

of less than $500,000; and


(g) interagency and intrasystem contracts to perform educational and/or service activities consistent with a member’s mission.

4. REQUIRED GENERAL COUNSEL REVIEW

The System Office of General Counsel (OGC) shall establish contract review guidelines to be followed for all contracts or agreements entered into by a member. Such guidelines shall contain the following:

(a) a description of each step that a member must use to evaluate and process contracts;

and

(b) a checklist that describes each process that must be completed before contract execution.

All contracts or agreements that have a stated or implied consideration of $100,000 or more must be submitted to OGC for review and approval as to form and legal sufficiency when required by OGC guidelines that have been approved by the chancellor.

5. CONTRACTS GOVERNED BY OTHER POLICIES

All contracts for (a) the purchase or sale of real property; (b) the lease, license or use of system real property; (c) the lease, license or use of real property from third parties; (d) the granting or acceptance of easements or rights-of-way; and (e) any other acquisition or disposition of real property or real property interests shall be governed by the policies under Policy Series 41, Real Property, and any regulations promulgated under these policies. The delegation of authority for all construction contracts shall be governed by System Policy 51.04, Delegations of Authority on Construction Projects, and the regulations promulgated under that policy.

6. CONTRACT APPROVAL AND DELEGATION OF AUTHORITY

With the exception of Section 3(b) which is covered in System Policy 17.01, Intellectual Property Management and Commercialization, contracts, grants, and agreements described in Section 3 may be approved by member CEOs, or their designees, in accordance with Section 3. The chancellor is authorized to approve all other contracts not reserved for approval by the board, and may delegate authority to deputy chancellors, vice chancellors, CEOs or others to execute all such other contracts less than $750,000.

7. WRITTEN AUTHORIZATION REQUIRED

The authority to enter into contracts on behalf of the system or any of its members must be by express written authority pursuant to the policies of the board and approved contract administration rules of the system or the respective member.

8. EXTENSION OF PRE-EXISTING CONDITIONS FOR CONTRACTS WHICH PRE-DATE

THIS POLICY

Contracts reviewed and authorized prior to the adoption of this policy shall remain in full force and effect; however, any modification or extension of such contracts shall be reviewed and authorized in accordance with this policy.


Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.159

Tex. Educ. Code § 51.9335

State of Texas Contract Management Guide

System Policy 01.03, Appointing Power and Terms and Conditions of Employment

System Policy, Series 41, Real Property

System Policy 51.04, Delegations of Authority on Construction Projects

System Regulation 25.07.01, Contract Administration, Delegations and Reporting

System Regulation 25.07.03, Acquisition of Goods and/or Services

System Member Delegations of Authority for Contract Administration

Member Rule Requirements A rule is required to supplement this policy. See Section 1.

Contact Office System Office of Budgets and Accounting (979) 458-6100



http://www.window.state.tx.us/procurement/pub/contractguide/CMG_Version_1.4.pdf


http://www.tamus.edu/legal/policy/policy-and-regulation-library/




http://www.tamus.edu/business/budgets-and-accounting/delegations-of-authority/

of 2

Agenda Item No.


Submitted by: Ray Bonilla, General Counsel


Subject: Approval of Revisions to System Policy 33.03, Nepotism


Approve revisions to System Policy 33.03, Nepotism.


This policy is recommended for revision to clarify several issues regarding the employment and

supervision of relatives. Below is a summary of the proposed revisions.

The policy number is changed from 33.03 to 07.05 to reflect that this policy is an ethics

policy applicable to System board members and employees, as opposed to an employment

policy. System policies in the 07 series are ethics policies, while policies in the 33 series

relate to employment standards of conduct.

Section 1 addresses the statutory nepotism prohibition applicable to the employment of a

board member’s covered relatives. The section’s listing of relatives covered by the state

nepotism statute is proposed to be moved to an appendix.

Section 2 addresses the employment of an employee’s covered relatives.

o Section 2.1: New text clarifies that employees are held to the same standard as board

members in that employees shall not approve or confirm a covered relative’s

appointment, reappointment, employment, reemployment, change in status,

compensation, or discipline, including dismissal.

o Section 2.2: New text clarifies that a member may employ an employee’s covered

relative or two covered relatives provided the member’s CEO or designee authorizes

the employment in writing, including a determination that the covered relatives’

supervision complies with this policy.

o Section 2.2.1 provides that covered relatives must be outside the reporting structure of

the other relative or each relative must be supervised by an employee at an equivalent

or higher, more senior level than either relative. This equivalent or higher level

supervisor can either be the covered relative’s primary supervisor or the covered

relative’s primary supervisor can report to a secondary supervisor meeting this

requirement for all matters concerning the covered relative’s employment. Examples

of supervisory relationships compliant with the policy are found in the Appendix.

o Section 2.2.2 states that the written authorization of a covered relative’s employment

and details of the covered relative’s supervision must be maintained in both relatives’

personnel files.

of 2

Agenda Item No.


o Section 2.4 clarifies that a member’s employment of a covered relative of a CEO is not

permitted unless authorized in writing by the chancellor.

Section 3: New text requires an employee to promptly report in writing to his or her

supervisor any situation involving a covered relative or any other family member that

could create the appearance of a conflict of interest for the employee in his/her official

capacity.

Section 4: New text provides that a system employee’s consensual relationship with an

individual who is not the employee’s spouse is addressed by System Regulation 07.05.01,

Improper Consensual Relationships, rather than this policy.


None.

Agenda Item No.


System Office of General Counsel

March 26, 2018



Subject: Approval of Revisions to System Policy 33.03, Nepotism


“The revisions to System Policy 33.03, Nepotism, as shown in the

attached exhibit, are approved, effective immediately.”


Ray Bonilla

General Counsel




Billy Hamilton



33.0307.05 Nepotism Page 1 of 4

33.0307.05 Nepotism

Reviewed January 27, 2017

Revised April 19, 2018 (MO -2018)

Next Scheduled Review: April 19, 2023January 27, 2022

Click to view Revision History.

Policy SummaryStatement

Public officialsA member of the Board of Regents (board) or an employee of The Texas A&M

University System (system) may not appoint, confirm the appointment of, or vote for the

appointment or confirmation of the appointment of an individual to a position that is to be directly

or indirectly compensated forfrom public funds or fees of office if the individual is a covered

relative of related to the board member or employee as provided in this policy a member of the

Board of Regents (board) of The Texas A&M University System (system). It is the policy of the

This prohibition for any system that employees whowith have authority to make or confirm

appointments be held to this same standard includes the supervision or authority over any term or

condition of a covered relative’s employment. All system positions of employment are covered

by this policy, including graduate assistant and student worker positions.

Reason for Policy

This policy provides that public officials and employees who have authority to make or confirm

appointments may not make or confirm the appointment of an individual if the individual is related

to the official or employee.

Definitions

Click to view Definitions.

PolicyProcedures and Responsibilities

1. BOARD MEMBER COVERED RELATIVES

1. 1.1According to state nepotism laws, a public official, including a member of the

system board, may not appoint, confirm the appointment of, or vote for the appointment or

confirmation of the appointment of an individual to a position that is to be directly or

indirectly compensated from public funds if the individual is related to the board member

within the third degree by consanguinity (blood) or the second degree by affinity

ITEMEXHIBIT


(marriage). Individuals within the prohibited degrees of relation are referenced as “covered relative” in this policy, and the Appendix provides a listing of these relatives.

1.2 1.1 The following persons are relatives of the board member within the third degree by

consanguinity (blood): • Parent • Child • Brother • Sister • Grandparent • Grandchild • Great-grandparent • Great-grandchild • Aunt (sister of parent) • Uncle (brother of parent) • Nephew (son of brother or sister) • Niece (daughter of brother or sister) 1.2 The following persons are relatives of the board member within the second degree by

affinity (marriage): • Spouse • Spouse’s child • Spouse’s mother or father • Spouse’s brother or sister • Spouse’s grandparent • Spouse’s grandchild • Child’s spouse • Parent’s spouse • Brother or sister’s spouse • Grandparent’s spouse • Grandchild’s spouse 1.3 For purposes of state nepotism laws, an adopted child is treated as the natural child of the

adoptive parents. 2. The nepotism prohibition does not apply to a board member’s an appointment,

confirmation of an appointment, or vote for an appointment or confirmation of an appointment of a covered relativean individual if the relativeindividual is employed in the position immediately before the appointment of the board member to whom the individual is related in a prohibited degree, and such prior employment is continuous for at least thirty (30) days. However, if the person related to a board member’s covered relative continues in such a position, the board member may not participate in any deliberation or voting on the covered relative’s appointment, reappointment, confirmation of the appointment or reappointment, employment, reemployment, change in status, compensation, or dismissal


of the related individual if that action applies only to that relativeindividual and is not taken regarding a bona fide class or category of employees.

2. EMPLOYEE COVERED RELATIVES

3.2.1 Although the definition of “public official” in state nepotism laws does not include employees of institutions of higher education, it is the policy of the system that employees who have authority to make or confirm appointments be held to the standard described in Section 1 of this policy. Therefore, a system employee shall not approve or confirm a covered relative’s appointment, reappointment, employment, reemployment, change in status, compensation, or discipline, including dismissal.

4. SUPERVISION OF RELATIVES

2.24.1 Departments or comparable administrative unitsA member may employ an employee’s individuals who are related covered relative or two covered relatives (see Appendix) as spouse, as parent-child, or as sibling provided that:

(a) neither relative has responsibility for direct or indirect supervision of the other, or

authority over any term or condition of the other’s employment, including salary or wages as provided in Section 2.2.1; and

(b) the member’s chief executive officer (CEO) or designee has authorized the employment in writing, including a determination that the covered relatives’ supervision complies with this policy.

2.2.1 The supervision of covered relatives shall meet one of the following conditions: (a)

each relative must be outside the other’s reporting structure; or (b) each relative must be supervised by an employee at an equivalent or higher, more senior level than either relative. For covered relatives within the same reporting structure, this supervision requirement can be satisfied through a primary or secondary supervisory relationship. A secondary supervisory relationship means that a covered employee’s primary supervisor reports to a secondary supervisor meeting the requirements of this subsection for all matters relating to the covered employee’s employment. Examples of primary and secondary supervisory relationships that comply with this policy are found in the Appendix.

2.2.2 The written authorization of a covered relative’s employment and supervision and

the details of the covered employee’s supervision must be maintained in both relatives’ personnel files.

4.22.3 The conditions described in Section 24.1.2 apply to both initial appointment and

continuation of employment. 4.32.4 If either of the conditions listed in Section 4.1 exist, employment may be authorized

by the chief executive officer of the system member involved.A member’s employment of a covered relative of the CEO is not permitted unless authorized in writing by the chancellor in accordance with Section 2.2(b).


3. REPORTING POTENTIAL CONFLICTS OF INTEREST A system employee shall promptly report in writing to his or her supervisor any situation

involving a covered relative or any other family member that could create the appearance of a conflict of interest for the employee in his or her official capacity.

4. OTHER EMPLOYEE CONSENSUAL RELATIONSHIPS A system employee’s consensual relationship with an individual who is not the employee’s

spouse is addressed by System Regulation 07.05.01, Improper Consensual Relationships, rather than this policy.

Related Statutes, Policies, or Requirements Tex. Gov’t Code Ch. 573 System Regulation 07.05.01, Improper Consensual Relationships Appendix Degrees of Relationship Listing Primary and Secondary Supervisory Relationships Examples Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of General Counsel (979) 458-6120

http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.573.htm

http://assets.system.tamus.edu/files/policy/pdf/definitions/DegreesofRelationship-Listing.pdf

Degrees of Relationship Listing

Relatives by Consanguinity (Blood)

The following persons are relatives of the board member or employee within the third degree by

consanguinity:

Parent

Child

Sibling

Grandparent

Grandchild

Great-grandparent

Great-grandchild

Aunt (sister of parent)

Uncle (brother of parent)

Nephew (son of sibling)

Niece (daughter of sibling)

For purposes of state nepotism laws, an adopted child is treated as the natural child of the adoptive

parents.

Relatives by Affinity (Marriage)

The following persons are relatives of the board member or employee within the second degree by

affinity (marriage):

Spouse

Spouse’s child

Spouse’s parent

Spouse’s sibling

Spouse’s grandparent

Spouse’s grandchild

Child’s spouse

Parent’s spouse

Sibling’s spouse

Grandparent’s spouse

Grandchild’s spouse

APPENDIX

Primary and Secondary Supervisory Relationships Examples

Example 1:

A member vice president/CFO’s covered relative is employed by a department within the vice

president’s division. A primary supervisory relationship that complies with the policy is for the

relative’s primary supervisor to be another vice president. A secondary supervisory relationship

that complies with this policy is for the relative’s primary supervisor, the employee'sdepartment head, to report to another vice president, as a secondary supervisor, for all

matters concerning the relative’s employment.

Example 2:

A member university dean’s covered relative is employed by a department within the dean’s

college. A primary supervisory relationship that complies with the policy is for the relative’s

primary supervisor to be a dean in another college. A secondary supervisory relationship that

complies with this policy is for the relative’s primary supervisor, the employee's department

head, to report to a dean in a different college, as a secondary supervisor, for all matters

concerning the relative’s employment.

Example 3:

A member agency department head’s covered relative is employed by the same department. A

primary supervisory relationship that complies with the policy is for the relative’s primary

supervisor to be a department head from another department. A secondary supervisory

relationship that complies with this policy is for the relative’s primary supervisor, the assistant

department head, to report to another department head, as a secondary supervisor, for all matters

concerning the relative’s employment.

APPENDIX

07.05 Nepotism Page 1 of 3

ATTACHMENT TO ITEM

07.05 Nepotism

Revised April 19, 2018 (MO -2018)

Next Scheduled Review: April 19, 2023

Click to view Revision History.

Policy Summary

A member of the Board of Regents (board) or an employee of The Texas A&M University System

(system) may not appoint, confirm the appointment of, or vote for the appointment or confirmation

of the appointment of an individual to a position that is to be directly or indirectly compensated

from public funds or fees of office if the individual is a covered relative of the board member or

employee as provided in this policy. This prohibition for any system employee with authority to

make or confirm appointments includes the supervision or authority over any term or condition of

a covered relative’s employment. All system positions of employment are covered by this policy,

including graduate assistant and student worker positions.

Definitions

Click to view Definitions.

Policy

1. BOARD MEMBER COVERED RELATIVES

1.1 According to state nepotism laws, a public official, including a member of the system

board, may not appoint, confirm the appointment of, or vote for the appointment or

confirmation of the appointment of an individual to a position that is to be directly or

indirectly compensated from public funds if the individual is related to the board member

within the third degree by consanguinity (blood) or the second degree by affinity

(marriage). Individuals within the prohibited degrees of relation are referenced as

“covered relative” in this policy, and the Appendix provides a listing of these relatives.

1.2 The nepotism prohibition does not apply to a board member’s appointment, confirmation

of an appointment, or vote for an appointment or confirmation of an appointment of a

covered relative if the relative is employed in the position immediately before the

appointment of the board member, and such prior employment is continuous for at least

30 days. However, if the board member’s covered relative continues in such a position,

the board member may not participate in any deliberation or voting on the covered

relative’s appointment, reappointment, confirmation of the appointment or


dismissal if that action applies only to that relative and is not taken regarding a bona fide class or category of employees.

2. EMPLOYEE COVERED RELATIVES

2.1 Although the definition of “public official” in state nepotism laws does not include employees of institutions of higher education, it is the policy of the system that employees who have authority to make or confirm appointments be held to the standard described in Section 1 of this policy. Therefore, a system employee shall not approve or confirm a covered relative’s appointment, reappointment, employment, reemployment, change in status, compensation, or discipline, including dismissal.

2.2 A member may employ an employee’s covered relative or two covered relatives (see

Appendix) provided that:

(a) neither relative has responsibility for direct or indirect supervision of the other, or authority over any term or condition of the other’s employment, including salary or wages as provided in Section 2.2.1; and

(b) the member’s chief executive officer (CEO) or designee has authorized the employment in writing, including a determination that the covered relatives’ supervision complies with this policy.

2.2.1 The supervision of covered relatives shall meet one of the following conditions: (a) each relative must be outside the other’s reporting structure; or (b) each relative must be supervised by an employee at an equivalent or higher, more senior level than either relative. For covered relatives within the same reporting structure, this supervision requirement can be satisfied through a primary or secondary supervisory relationship. A secondary supervisory relationship means that a covered employee’s primary supervisor reports to a secondary supervisor meeting the requirements of this subsection for all matters relating to the covered employee’s employment. Examples of primary and secondary supervisory relationships that comply with this policy are found in the Appendix.

2.2.2 The written authorization of a covered relative’s employment and supervision and the details of the covered employee’s supervision must be maintained in both relatives’ personnel files.

2.3 The conditions described in Section 2.2 apply to both initial appointment and

continuation of employment. 2.4 A member’s employment of a covered relative of the CEO is not permitted unless

authorized in writing by the chancellor in accordance with Section 2.2(b).

3. REPORTING POTENTIAL CONFLICTS OF INTEREST A system employee shall promptly report in writing to his or her supervisor any situation

involving a covered relative or any other family member that could create the appearance of a conflict of interest for the employee in his or her official capacity.


4. OTHER EMPLOYEE CONSENSUAL RELATIONSHIPS A system employee’s consensual relationship with an individual who is not the employee’s

spouse is addressed by System Regulation 07.05.01, Improper Consensual Relationships, rather than this policy.

Related Statutes, Policies, or Requirements Tex. Gov’t Code Ch. 573 System Regulation 07.05.01, Improper Consensual Relationships Appendix Degrees of Relationship Listing Primary and Secondary Supervisory Relationships Examples Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of General Counsel (979) 458-6120

http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.573.htm

http://assets.system.tamus.edu/files/policy/pdf/definitions/DegreesofRelationship-Listing.pdf

Agenda Item No.


Submitted by: Charles W. Schwartz, Chairman of the Board


Subject: Appointment of Member of the Board of Directors of The University of

Texas/Texas A&M Investment Management Company


Appoint a member of the Board of Directors of The University of Texas/Texas A&M Investment

Management Company (UTIMCO).


The UTIMCO Board of Directors is made up of nine Directors consistent with Texas Education

Code Section 66.08. Under this statute, The Texas A&M University System (A&M System

Board of Regents appoints two persons, one of whom must have substantial background and

expertise in investments.

Mr. Phil Adams was appointed to the UTIMCO board by the A&M System Board of Regents in

2015. His term on the UTIMCO board expired on April 1, 2018, but Mr. Adams continues to

serve in that capacity until his successor is appointed.

The person appointed by the A&M System to succeed Mr. Adams will serve a three-year term

that will expire on April 1, 2021.


None.

Agenda Item No.



April 5, 2018



Subject: Appointment of Member of the Board of Directors of The University of Texas/Texas

A&M Investment Management Company


“_________________ is hereby appointed to serve as a Director of The

University of Texas/Texas A&M Investment Management Company for a

three-year term to expire on April 1, 2021, or until a replacement is named.”


Charles W. Schwartz



Ray Bonilla

General Counsel

Agenda Item No.


Submitted by: Charles W. Schwartz, Chairman of the Board


Subject: Appointment of Members of the University Lands Advisory Board


Appoint two new members to the University Lands Advisory Board (ULAB) and reappoint

Dr. Steve Holditch to the University Lands Advisory Board.


In 2014, The University of Texas System Board of Regents created the ULAB to provide advice

and strategic direction regarding the operation and management of University Lands. University

Lands is the office within the UT System that manages the surface and mineral interests of

2.1 million acres of land across nineteen counties in West Texas for the benefit of the

Permanent University Fund (PUF).

Until recently, the ULAB consisted of two regents from the UT System, one representative from The Texas A&M University System, two outside members with industry experience, and the Executive Vice Chancellor for Business Affairs of the UT System. At its meeting on

March 19, 2018, the UT System Board of Regents took action to change the membership of the

ULAB to consist of:

Five members appointed by The University of Texas System Board of Regents;

Three members appointed by The Texas A&M University System Board of Regents; and

The Commissioner of the General Land Office.

Two of the UT System appointees and one of the A&M System appointees are required to be

a current regent. At least three persons appointed by the UT System and two persons appointed

by the A&M System are required to have industry experience.


None.

Agenda Item No.



April 5, 2018



Subject: Appointment of Members of the University Lands Advisory Board


“Dr. Steve Holditch is reappointed, and ___________________

and _________________ are hereby appointed, to serve as members of

the University Lands Advisory Board for terms to expire on April 1, 2019,

April 1, 2020 and April 1, 2021, respectively, or until a replacement is

named.” Respectfully submitted,

Charles W. Schwartz



Ray Bonilla

General Counsel

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