Agenda Item No. 10...Feb 22, 2018 · Attachment 1 SFAC Participation Levies for 2017/2018 Seasons...
Transcript of Agenda Item No. 10...Feb 22, 2018 · Attachment 1 SFAC Participation Levies for 2017/2018 Seasons...
Agenda Item No. 10.1
Present
In Attendance
Public Present
Apologies
Sports Facility Advisory Committee Thursday 22 February 2018
Andy McNeil Room Alice Springs Town Council
Dr Bruce Walker (Chair)Mayor Damien Ryan (Phone in)Councillor Jamie de Brenni Councillor Matt Paterson Aaron Blacker Phillip Preece James Rebbechi Tim Pearson Ann Jacobs Lachlan Modrzynski Joel Bowden (Phone in)
Rex Mooney - Chief Executive OfficerScott Allen - Director Technical ServicesDinesh Pillay - Director FinanceEmma Kraft - Sports OfficerJoanne Craven - Executive Assistant (minutes)
Stephen Brooks - NTG Dept of Infrastructure, Planning and Logistics
Councillor Glen Auricht Jamie Orr Bernadette Shields Sarah France
Meeting opened at 12.15pm
Dr Bruce Walker introduced and welcomed the new Committee members.
2. Minutes of Previous Meeting
2.1 Minutes from the previous meeting held on Thursday 30 November 2017Minutes carried with a wording amendment to item 4.2 - Alice Springs Sports Master Plan review - Options Brief. Discussion ensued regarding the flow of conversation within item 4.2.
Moved: Cr De Brenni Seconded: Aaron Blacker CARRIED
3 Finance ReportDiscussion ensued regarding financial statement Finance report received and noted.
Moved: Cr Paterson Seconded: Phillip Preece CARRIED
4. Business Arising From Previous Minutes
SFAC 22/02/2018 Page 1
Agenda Item No. 10.1
4.1 Alice Springs Sports Master Plan review - Options Brief• Sports meeting have been completed with all sporting groups.• Infrastructure inventories have also been completed and a draft options brief developed.
Refer to attached.• Within the options brief should be participation levies, future development, wish lists and
general maintenance issues etc.• The Director advised that it was a great input from the sports and thanks Mr Brooks
again for his assistance.• All documentation is ready for the consultant which has saved Council some funds with
the leg work being conducted in house.• The Director advised that some information is missing and Council Officers will be
chasing that up.• Including governance and financial statements would be needed as part of this review.
Discussion ensued regarding asking each sport to provide an annual report.• The Director advised that deeds of license are to be conducted shortly and governance
and annual reports will be included within the deeds.
RecommendationThat Council approaches each sporting group and ask to report on governance and financialviability.
Moved: Lachlan Modrzynski Seconded: Ann Jacobs CARRIED
• Discussion ensued regarding going to tender using the draft option brief.• Mr Brooks stated to the Committee he is still happy to assist Council during this process.
RecommendationThis Committee recommendation proceeding to undertake tender process for development ofthe Master Plan using the draft options brief paper.
Moved: Aaron Blacker Seconded: Tim Pearson CARRIED
4.2 NTG $6.2M Media Release - Update• $5.44M announced through a media release• Anzac Oval has been a slight hold up however Mr Brooks advised that no decision has
been made yet by the NTG however 2 possible sites.• The Director advised that the tender for the hockey resurfacing is open at the moment.• Rough drawing were presented (refer to attached). Discussion ensued.• The drawings were developed following face to face meetings with the sports on site at
the 4 different locations.• All new facilities are to have a medical and referees room, public toilets.• Discussion ensued regarding each site usage, tendering separately v’s design and
construct tenders.• The Committee supported going out to tender using the drawing attached as a draft and
once properly designed by the consultant the sports will be notified to review and provide feedback.
• Discussion ensued regarding grandstand seating, shade structures, design & construct tender process, timeframes and cost saving.
SFAC 22/02/2018 Page 2
Agenda Item No. 10.1
RecommendationThat a brief scope of works be prepared using the proposed drawing to go out to a design and construct tender.
Moved: Cr De Brenni Seconded: Phillip Preece CARRIED
4.3 Yipirinya and School Ovals• The Director advised that there is no update on this item.
4.4 Lights at Albrecht Oval• The Director advised that Council has experiences some issues with a contractor who
had a conflict of interest with the project.• 8 weeks delay due to the issues which are now resolved and just pending the 28 days
with the Minister.• Public consultation information to be provided with the EDP to try to speed up the
process also Cr De Brenni advised to contact Mr Somerville with Department of Lands and Planning to also try and expedite the process.
5. General Business
5.1 Anzac Development• Concerns raised that information is being leaked from this Committee into other external
Committees.• The Director advised that he has had a few discussions regarding wrong information
coming out of this Committee. Discussion ensued.
5.2 Sports Facilities and Defibrillator• Do all of Council sporting facilities have defibrillators on site?• The Director advised that not all sports have a medic on site.• Discussion ensued regarding duty of care to players and general public.• Costings to be investigated.
ActionCouncil Officers to investigate the feasibility and costing of installing defibrillators within all Councils sporting facilities.
6 Next Meeting:Thursday 29 March 2018 at 12pm in the Andy McNeil Room
Meeting closed at 1.26pm
SFAC 22/02/2018 Page 3
ALICE SPRINGS TOWN COUNCIL
SPORTS FACILITY ADVISORY COMMITTEE FINANCIAL REPORT FOR THE PERIOD ENDING 20 FEBRUARY 2018
$
Opening Balance 1/7/2017 493,060.00
Revenue (Budget) (Actual)
Participation Levies (Refer to Attachment 1) 48,235.58
Council Contribution 82,200.00 82,200.00
Other IncomeComprised of: Interest
Interest (Determined at year end) 10,000.00
Total Revenue 92,200.00 130,435.58
Total Sources of Funds_________________________________________________________ 623,495.58
Expenditure (Budget) (Actual)
Capital (Refer to Attachment 2) -
Operational (Refer to Attachment 2) 509.10
Total Expenditure 509.10
SFAC Reserve Balance 20 February 2018______________________________ 622,986.48
Total Potential Future Commitments (Refer Attachment 2)
Funds available assuming all potential Commitments are realised_________622,986.48
Attachment 1
SFAC Participation Levies for 2017/2018 SeasonsFINANCIAL REPORT FOR THE PERIOD ENDING 20 FEBRUARY 2018
2017-18 2017-18$ Ex GST $ Ex GST
PAID CURRENTAFL 17,809.09Athletics 714.00Baseball 1,832.12BasketballCricketHockeyNetball 18,293.46Rugby LeagueRugby UnionSoccer 8,149.09Softball 1,437.82TennisTouchASP Cricket Association
46,797.76 1,437.82
TOTAL 48,235.58
2017/18 Participation Levy will be charged at:Junior - $10.20 Adult - $30.00
Attachment 2
SFAC Expenditure and Commitments 2017/18FINANCIAL REPORT FOR THE PERIOD ENDING 20 FEBRUARY 2018
Capital Expenditure
Capital Committments (for which Purchase Orders have been raised)
Total Capital
Operational Expenditure8/12/2017 NT News - SFAC Membership Advertisement 509.10
Operational Commitments (for which Purchase Orders have been raised)
Total Operational 509.10
Total Expenditure 509.10
Other Anticipated Future Commitments not yet in the Financial System Estimate
Total Other Anticipated Future Commitments
Sports Options Brief-Summary (07.02.2018)
SPORTS OPTIONS BRIEF
SUMMARY
Hockey 2
Cricket 3
Basketball 4
Football (Soccer) 5
Rugby League 6
Rugby Union 7
Tennis 8
AFL 9
Baseball 10
Netball 11
Touch Football 12
Softball 13
Athletics 14
Sports Options Brief-Summary (07.02.2018)
Sport Hockey
Date 22 Januany 2018
Meeting Attendees Bernadette Shields, Stephen Brooks, Emma Kraft, Scott Allen
Participation Numbers Participation numbers to be submitted
5 Year Sports Development Rolling Plan
Submitted
Facilities Used » Traeger Hockey (Water Based Field & GrassedField)
Short Term Issues • Turf Replacement - timing of replacing the turf with upcoming season and Masters Games
• Security
• Ablution Block (New)
» Ceilings
» Air Conditioning (New)
• Replacement of Carpet
Long Term Issues • Request for Shed (SFAC) - $70K
Proposed Future In Current Location
• Remain in current location with future openness to relocation to new site
Sport Wish List • 2 x Water Based Fields
• 2 x Grandstands
• 4 x Change Rooms
» Canteen
» Clubhouse
Meeting Notes • Turf Replacement - awaiting announcement fromNTG
• Water Purification - not ASTC responsibility
• Season start date - end April 2018
• Future use of oval - Traeger Park (big picture)
• Hockey Workshop - May 2018 (Members andMasters Games)
• Hockey will allow the use of oval during wet periods (no studs)
2
Sports Options Brief-Summary (07.02.2018)
Sport Cricket
Date 22 January 2018
Meeting Attendees Bruce Walker, Matt Henderson, Stephen Brooks, Emma Kraft, Scott Allen
Participation Numbers » Seniors - 222 • Juniors-114
5 Year Sports Development Roiling Plan
Submitted
Facilities Used • Traeger Main
• Albrecht Oval
• Jim McConville Oval
• Rhonda Diano Oval
• Ross Park Cricket
• Sadadeen Oval
• Flynn Drive Oval
Short Term Issues • Additional Ovals with Sports Field Lighting - hard wicket
• Additional Oval with hard wicket
• Additional Oval with turf wicket
Long Term Issues • Expansion of Cricket in Alice Springs
• Promotion of Sport (Shield, BBL, WBBL, NICC,Imparja Cup)
• Additional Ovals with Sports Field Lighting - hard wicket (Rhonda Diano, Flynn)
Proposed Future In Current Location
• Open to relocation to new site with stipulations (preference (1) Blatherskite Park (2) Kilgariff Estate
Sport Wish List • Additional Ovals with Sports Field Lighting - hard wicket
• Shade @ Traeger Park
• Additional Oval with hard wicket
• Additional Oval with turf wicket
Meeting Notes • Growth of Junior and Women’s Cricket
• Jim McConville - Nets (Wests)
• Future of NICC / Imparja Cup
3
Sports Options Brief-Summary (07.02.2018)
Sport Basketball
Date 22 January 2018
Meeting Attendees Steve Axten, Deb Bray, Emma Kraft, Scott Allen
Participation Numbers Participation numbers to be submitted
5 Year Sports Development Rolling Plan
Not Submitted
Facility Used • Basketball Stadium
Short Term Issues • Evaporative Coolers replacement
• Install Big Ass Fans
Long Term Issues • Grandstands
• Storage under grandstands
» Parking
• Better ways to utilise Stadium (develop Basketball)
Proposed Future In Current Location
• Happy in current location
Sport Wish List • Evaporative Coolers replacement
• Install Big Ass Fans
• Grandstands
• Storage under grandstands
• Parking
Meeting Notes • New Basketball Floor has been installed
• Rebuilding phase of sport
• Compliance - Hosting Venue
• Repairs conducted to Canteen
• Solar-awaiting connection
• Year Round Sport-40 weeks
• SFAC Application for better Disability Access into Stadium
4
Sports Options Brief-Summary (07.02.2018)
Sport Football (Soccer)
Date 22 January 2018
Meeting Attendees Jamie Orr, Alison Hubs, Emma Kraft, Scott Allen
Participation Numbersp . . . . «t h - h ‘tt ri S - i£&
articipattoFHiumBcra to be submitted ^ <f2 o zij, j
5 Year Sports Development Rolling Plan
Not Submitted
Facilities Used • Ross Park Soccer
• Ross Park Cricket
• Flynn Drive Oval
• Traeger Hockey Field
Short Term Issues • Overuse of Main Oval
» Canteen
• Change Rooms
Long Term Issues • Overuse of Playing Fields
» Increased Sports Field Lighting
• Attraction of Big Games (A-League)
• Use of Desert Life Church Ground (future)
Proposed Future in Current Location
• Football is not prepared to relocate
Sport Wish List • 4 x Playing Fields
» 2 x Playing Fields lit for Competition and Training
• Grandstand
• Referees Room
® 4 x Change Rooms• Canteen
Meeting Notes » Concerns that relocation will lose players
• The sport is conflicted on whether it should relocate
5
Sports Options Brief-Summary (07.02.2018)
Sport Rugby League
Date 23 January 2018
Meeting Attendees Troy Duncan, Dennis Sawtell, Emma Kraft, Scott Allen
Participation Numbers Seniors: 85
Juniors: 148 (submitted 25/01/18)
5 Year Sports Development Rolling Plan
Not Submitted
Facility Used • Anzac Oval
Short Term Issues • Future Location
• Air Conditioning in Change Rooms
• Canteen Upgrade
• Power Upgrades
• Fence
• Second Playing Field
Long Term Issues • Future Location
• Air Conditioning in Change Rooms
• Canteen Upgrade
• Power Upgrades
• Fence
• Second Playing Field
Willingness to Relocate • Rugby League does not want to relocate
Preferred Venue forRelocation
• Centralian Middle School
Sport Wish List • 2 x Playing Fields (Competition and Training)
• 2 x Playing Fields lit for Competition and Training
• Grandstand
• 4 x Change Rooms (Air Conditioned)
• Canteen
Meeting Notes • South of Gap is not an option
• Ownership has eroded over time
• Desert Life Church Field (possible alternate venue)
• Concerns that relocation will lose players
• The sport is conflicted on whether it should relocate
• Redevelopment - 2 stages
6
Sports Options Brief-Summary (07.02.2018)
Sport Rugby Union
Date 7 February 2018
Meeting Attendees Steve Smith, Scott Allen
Participation Numbers Participation numbers to be submitted
5 Year Sports Development Rolling Plan
Not Submitted
Facilities Used • Anzac Oval
• Sadadeen Oval
• Traeger Hockey Field
Short Term Issues • Future Location
• Air Conditioning in Change Rooms
• Canteen Upgrade
• Power Upgrades
• Fence (exterior and internal)
• Second Playing Field
Long Term Issues • Future Location
• Air Conditioning in Change Rooms
• Canteen Upgrade
• Power Upgrades
• Fence (exterior and internal)
• Second Playing Field
Willingness to Relocate • Rugby Union does not want to relocate
Preferred Venue forRelocation
• Jim McConville Complex
Sport Wish List • 2 x Playing Fields (Competition and Training)
• 2 x Playing Fields lit for Competition and Training
• Grandstand
• 4 x Change Rooms (Air Conditioned)
• Canteen
Meeting Notes • South of Gap is not an option
• Concerns that relocation will lose players
7
Sports Options Brief-Summary (07.02.2018)
Sport Tennis
Date 24 January 2018
Meeting Attendees Tom Neville, Emma Kraft, Scott Allen
Participation Numbers
Seniors: 95
Juniors: 225
(Submitted 25/01/18)
5 Year Sports Development Roiling Plan
Submitted
Facilities Used • Traeger Tennis
Short Term Issues • Tennis Surface and Sub-Surface
Long Term Issues » Currently Land Locked
• Long Term Future of Pro Events
Willingness to Relocate • Tennis does not want to relocate in the short term
• Potential to relocate in the medium to long term
Preferred Venue forRelocation
• New multi-purpose complex
Sport Wish List • 16 Lit Playing Courts to Tennis Australia Standards
• Grandstand
• Clubhouse
• Medical Room
• Umpires Room
• Change Rooms (Air Conditioned)
• Canteen
Meeting Notes • Resurfacing of current tennis courts may be the catalyst for relocation
» Concerns that relocation will lose players
8
Sports Options Brief-Summary (07.02.2018)
Sport AFL
Date 24 January 2018
Meeting Attendees Simon Hargrave, Andy Hood, Emma Kraft, Scott Allen
Participation Numbers • Seniors - 517
» Juniors - 400
5 Year Sports Development Rolling Plan
Submitted
Facilities Used » Traeger Park
• Jim McConville Oval
• Albrecht Oval
• Rhonda Diano Oval
• Ross Park Cricket
• Sadadeen Oval
• Flynn Drive Oval
Short Term Issues • Limited with current facilities
• AFL programs are increasing
• Co-existing with Cricket
• Seasons overlapping (AFL / Cricket)
Long Term Issues • Limited with current facilities
• Co-existing with Cricket
• Fence @ Jim McConville Oval
• Seasons overlapping (AFL / Cricket)
Willingness to Relocate • Willing to relocate to additional ova!
Preferred Venue forRelocation
• New multi-purpose complex
Sport Wish List • Additional training ovals with no hard wicket
Meeting Notes • Dip in entry gate @ Albrecht Oval (safety issue)
9
Sports Options Brief-Summary (07.02.2018)
Sport Baseball
Date 24 January 2018
Meeting Attendees Lachlan Modrzynski, Emma Kraft, Scott Allen
Participation Numbers Participation numbers to be submitted
5 Year Sports Development Rolling Plan
Submitted
Facilities Used • Lyle Kempster Oval
• Jim McConville Oval
Short Term Issues • Liquor Licence has expired
• Increasing participation
• New ablution facilities
• Jim McConville Oval
• Pay outstanding debt to ASTC
• Canteen (double sink)
Long Term Issues • ABL fixture
• Batting cages
• Club Room
» Dug outs
• Change Rooms
• Sound System
• Scorers Box
• Fence @ Jim McConville Oval
• Seasons overlapping (AFL / Cricket)
Willingness to Relocate • Willing to relocate to another venue
Preferred Venue forRelocation
• New multi-purpose complex possibly co-exiting with Softball
Sport Wish List • Increase current facilities
• New Facility to International Standards
Meeting Notes • Baseball / Softball could co-exist
10
Sports Options Brief-Summary (07.02.2018)
Sport Netball
Date 25 January 2018
Meeting Attendees Robyn Donnelly, Emma Kraft, Scott Allen
Participation Numbers » Seniors-479
• Juniors - 564
5 Year Sports Development Rolling Plan
Submitted
Facilities Used • Pat Gallagher Netball Complex
Short Term Issues • Facility Ownership
• Fire Alarm / Security
• Shade structures for outside courts
Long Term Issues • New canteen
• Lights for car park area
• 4 x change rooms
• Power tripping
• Outside bubblers
• Repainting facility
• PA system for stadium
Willingness to Relocate • No
Sport Wish List • Stadium is handed over to Council
• New office, canteen, change rooms, public toilets
Meeting Notes • Netball / Football (Soccer) could enter into discussions to both utilise a new canteen
11
Sports Options Brief - Summary (07.02.2018)
Sport Touch Football
Date 29 January 2018
Meeting Attendees Tim Pearson, Emma Kraft, Scott Allen
Participation Numbers • Seniors - 200
• Juniors - 75
5 Year Sports Development Rolling Plan
Submitted
Facilities Used • Flynn Drive Oval
Short Term Issues • Overuse of ovals
• Facility upgrade
Long Term Issues • Overuse of ovals
» Facility upgrade
• Grandstands
• Storage
Willingness to Relocate • No
Sport Wish List • New clubhouse, change rooms, public toilets, canteen, office, referees rooms
• Other sports be relocated
Meeting Notes • Touch Football could not co-exist with Rugby League / Rugby Union
12
Sports Options Brief-Summary (07.02.2018)
Sport Softball
Date 29 January 2018
Meeting Attendees Brandi Larmon, Fiona Stokes, Emma Kraft, Scott Allen
Participation Numbers • Seniors - 50
• Juniors - 8
5 Year Sports Development Rolling Plan
Submitted
Facilities Used • Jim McConville Oval Softball Diamonds
Short Term Issues • Outfield - levels
• Remedial works - benches, netting, poles
• Skins gravel composition
• Baseball Juniors use oval
• Facility upgrade
• Cut outs in Diamond 1
Long Term Issues • Skins gravel composition
• Facility upgrade
• Back nets - extended to 10m
Willingness to Relocate • Not opposed to relocation to another venue
Preferred Venue forRelocation
• New multi-purpose complex possibly co-exiting with Baseball
Sport Wish List • Outfield - levels
• Remedial works - benches, netting, poles
• Facility upgrade
Meeting Notes • Softball / Baseball could co-exist
• Mens NT champion ships (2019)
• Softball Championships (2019)
• Additional portable grandstands
13
Sports Options Brief - Summary (07.02.2018)
Sport Athletics
Date 29 January 2018
Meeting Attendees Murray Stewart, Michelle Rodrigo, Emma Kraft, ScottAllen
Participation Numbers • Seniors -1
• Juniors - 80
5 Year Sports Development Rolling Plan
Submitted
Facilities Used • Rhonda Diano Oval
Short Term Issues • Increase sports field lighting
• Increasing participation
• Synthetic running track
• 100m running track with long jump pit at each end
Long Term Issues • Co-existing with other sports
• Sports field lighting (200+ lux)
• Increasing participation
Willingness to Relocate • No
Sport Wish List • Increase sports field lighting
• Synthetic running track
• 100m running track with long jump pit at each end
Meeting Notes • Can co-exist with other sports
14
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