Agenda for ordinary meeting 12 December...

12TH DECEMBER 2011 AGENDA - ORDINARY MEETING OF COUNCIL

LITHGOW CITY COUNCIL

A CENTRE OF REGIONAL EXCELLENCE

AGENDA

ORDINARY MEETING OF COUNCIL

TO BE HELD AT

THE ADMINISTRATION CENTRE, LITHGOW

ON

12 DECEMBER 2011 AT 7.00pm


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AGENDA

APOLOGIES PRESENT CONFIRMATION OF THE MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD ON 21ST NOVEMBER 2011 PUBLIC FORUM DECLARATION OF INTEREST MAYORAL MINUTES - NIL NOTICE OF RESCISSIONS - NIL NOTICES OF MOTION - Councillor M F Ticehurst - Local emergency Management Committee Assistance for

Local Aged Care Facilities Councillor M F Ticehurst - Public Safety Concerns Over large Trees in Roy Street,

Lithgow Councillor M F Ticehurst - Update on the Clean up of the Farmers Creek Upstream of

Watsford Oval, Lithgow Councillor M F Ticehurst - Tenders for the Ewen Smith Memorial (Family History) Hall

Extensions, Lithgow Councillor M F Ticehurst - Coalpac Consolidation Project - Pubic meeting In Cullen

Bullen Councillor M F Ticehurst - Portland Branch of the Commonwealth Bank of Australia Councillor M F Ticehurst - Proposed Introduction of Mandatory Pre Commitment

Strategy for Poker machines CORRESPONDENCE AND REPORTS General Managers Reports Environment and Development Reports Operation Reports Community and Strategy Reports Finance Reports


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COMMITTEE MEETINGS Environmental Advisory Committee Crystal Theatre Committee Sports Advisory Committee South Littleton Hall Section 355 Committee REPORTS FROM DELEGATES - Mining Related Councils Meeting Centroc Meeting BUSINESS OF GREAT URGENCY (As identified by Clause 241 of the Local Government (General) Regulations 2005) CLOSED REPORTS - NIL


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TABLE OF CONTENTS ITEM TITLE PAGE

NOTICE OF MOTIONS 5

ITEM-1 NOTICE OF MOTION - 12/12/11 - LOCAL EMERGENCY MANAGEMENT COMMITTEE ASSISTANCE FOR LOCAL AGED CARE FACILITIES - COUNCILLOR M F TICEHURST

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ITEM-2 NOTICE OF MOTION - 12/12/11 - PUBLIC SAFETY CONCERNS OVER LARGE TREES IN ROY STREET, LITHGOW - COUNCILLOR M F TICEHURST

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ITEM-3 NOTICE OF MOTION - 12/12/11 - UPDATE ON THE CLEAN UP OF FARMERS CREEK UPSTREAM OF WATSFORD OVAL, LITHGOW - COUNCILLOR M F TICEHURST

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ITEM-4 NOTICE OF MOTION - 12/12/11 - TENDERS FOR THE EWEN SMITH MEMORIAL (FAMILY HISTORY) HALL EXTENSIONS, LITHGOW - COUNCILLOR M F TICEHURST

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ITEM-5 NOTICE OF MOTION - 12/12/11 - COALPAC CONSOLIDATION PROJECT - PUBLIC MEETING IN CULLEN BULLEN - COUNCILLOR M F TICEHURST

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ITEM-6 NOTICE OF MOTION - 12/12/11 - PORTLAND BRANCH OF THE COMMONWEALTH BANK OF AUSTRALIA - COUNCILLOR M F TICEHURST

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ITEM-7 NOTICE OF MOTION - 12/12/11 - PROPOSED INTRODUCTION OF MANDATORY PRE-COMMITMENT STRATEGY FOR POKER MACHINES - COUNCILLOR M F TICEHURST

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GENERAL MANAGERS REPORTS 11

ITEM-8 GM - 12/12/11 - SISTER CITY RELATIONSHIP - HUAINAN CITY 11

ITEM-9 GM - 12/12/11 - LOCAL GOVERNMENT ASSOCIATION 13

ITEM-10 GM - 12/12/11 - DIGITAL TELEVISION TRANSMISSION 15

ITEM-11 GM - 12/12/11 - DUAL ROLES - COUNCILLORS AND MEMBERS OF PARLIAMENT IN NSW

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ENVIRONMENT AND DEVELOPMENT REPORTS 20

ITEM-12 ENVIRO - 12/12/11 - PLANNING AGREEMENTS 20

ITEM-13 ENVIRO - 12/12/11 - NATIONAL TELEVISION AND COMPUTER RECYCLING SCHEME

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OPERATION REPORTS 23


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ITEM-14 OPER - 12/12/11 - WATER REPORT 23

ITEM-15 OPER - 12/12/11 - LITHGOW AQUATIC CENTRE - FUNDING APPLICATION FOR STAGE 2

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ITEM-16 OPER - 12/12/11 - ENVIRONMENTAL MANAGEMENT PLAN FOR ROAD MAINTENANCE WORKS ALONG PORT MACQUARIE AND HOME HILLS ROAD BOGEE CAPERTEE

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ITEM-17 OPER - 12/12/11 - ROADS PROGRAM AND 2011/12 MANAGEMENT PLAN - PORTLAND

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COMMUNITY AND STRATEGY REPORTS 35

ITEM-18 COMM - 12/12/11 - DRAFT AGEING STRATEGY 35

FINANCE REPORTS 38

ITEM-19 FINAN - 12/12/11 - COUNCIL INVESTMENTS HELD 30TH NOVEMBER 2011

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COMMITTEE MEETINGS 40

ITEM-20 OPER - 12/12/11 - WATER COMMITTEE MEETING MINUTES 28TH OCTOBER 2011

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ITEM-21 OPER - 12/12/11 - TRAFFIC AUTHORITY LOCAL COMMITTEE MEETING MINUTES 13TH OCTOBER 2011

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ITEM-22 OPER - 12/12/11 - TRAFFIC AUTHORITY LOCAL COMMITTEE MEETING MINUTES 17TH NOVEMBER 2011

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ITEM-23 COMM - 12/12/11 - BLUE MOUNTAINS CROSSING COMMITTEE MEETING MINUTES 9TH NOVEMBER 2011

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ITEM-24 COMM - 12/12/11 - YOUTH COUNCIL MEETING MINUTES 16TH NOVEMBER 2011

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ITEM-25 COMM - 12/12/11 - TOURISM ADVISORY COMMITTEE MEETING MINUTES 22ND NOVEMBER 2011

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ITEM-26 COMM - 12/12/11 - SOUTH LITTLETON HALL RENOVATION SECTION 355 COMMITTEE MINUTES 8TH NOVEMBER 2011

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ITEM-27 COMM - 12/12/11 - CRIME PREVENTION COMMITTEE - TERMS OF REFERENCE

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DELEGATES REPORTS 54

ITEM-28 DELEGATES REPORT - 12/12/11 - MINING RELATED COUNCILS MEETING HELD ON 11TH NOVEMBER 2011

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ITEM-29 DELEGATES REPORT - 12/12/11 - CENTROC MEETING HELD ON 25TH NOVEMBER 2011

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BUSINESS OF GREAT URGENCY 57

12 December 2011 AGENDA – ORDINARY MEETING OF COUNCIL

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NOTICE OF MOTIONS

ITEM-1 NOTICE OF MOTION - 12/12/11 - LOCAL EMERGENCY MANAGEMENT COMMITTEE ASSISTANCE FOR LOCAL AGED CARE FACILITIES - COUNCILLOR M F TICEHURST

REFERENCE Resolution 10 – 269 of the Ordinary Meeting of the Lithgow City Council on 12 July 2010. COMMENTARY Q. In light of the very tragic Nursing Home fire recently in Quakers Hill Sydney, could

Council representatives on the Local Emergency Management Committee request that the Committee provide urgent assistance (Planning, Exercises, etc.) to all of the local Aged Care facilities in the Lithgow Local Government area with their current Emergency Plans, including requesting assistance and co-operation with local residents near the Aged Care facilities?

RECOMMENDATION

THAT In light of the very tragic Nursing Home fire recently in Quakers Hill Sydney, could Council representatives on the Local Emergency Management Committee request that the Committee provide urgent assistance (Planning, Exercises, etc.) to all of the local Aged Care facilities in the Lithgow Local Government area with their current Emergency Plans, including requesting assistance and co-operation with local residents near the Aged Care facilities.

ITEM-2 NOTICE OF MOTION - 12/12/11 - PUBLIC SAFETY CONCERNS OVER LARGE TREES IN ROY STREET, LITHGOW - COUNCILLOR M F TICEHURST

REFERENCE Nil COMMENTARY Q. Could the General Manager and Senior Council Officers provide an urgent update

to this Council Meeting in relation to public safety concerns regarding very large trees in the vicinity of 12 Roy Street, Lithgow?

RECOMMENDATION

THAT the General Manager and Senior Council Officers provide an urgent update to this Council Meeting in relation to public safety concerns regarding very large trees in the vicinity of 12 Roy Street, Lithgow?


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ITEM-3 NOTICE OF MOTION - 12/12/11 - UPDATE ON THE CLEAN UP OF FARMERS CREEK UPSTREAM OF WATSFORD OVAL, LITHGOW - COUNCILLOR M F TICEHURST

REFERENCE Resolution 11 – 06 at the Ordinary Meeting of the Lithgow City Council on 24 January 2011. Lithgow Mercury ‘Real risk of Lithgow flooding’ 1 February 2011. COMMENTARY At the Ordinary Meeting of the Lithgow City Council on 24 January 2011, the Council resolved by resolution 11 – 06 that, 1. The General Manager provide the Council, Councillors and ratepayers with a written

response to the Question with Notice:

Following the recent major flooding of the Farmers Creek in Lithgow, could the General Manager or Operations Manager provide the Council with a written report over ratepayers and residents concerns of the substantial excess vegetation that is currently located within the Farmers Creek, in particular in the area upstream of the Watsford Oval and what arrangements are in place or proposed for its future removal?

2. This is to also include the State Mine Gully Creek, Geordie Street Crossing and Tank

Street Crossing. The original motion was moved by Councillor Ticehurst and seconded by Councillor Fisher. Q. Could the General Manager provide the Council at this Ordinary Meeting with an

update on previous Council resolution 11 -06? RECOMMENDATION

THAT the General Manager provide the Council at this Ordinary Meeting with an update on previous Council resolution 11 -06.

General Managers Comment: It was reported to Council at the April 2011 Council Meeting that funds have been placed in the 2011/12 Management Plan for weed control on water courses.


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ITEM-4 NOTICE OF MOTION - 12/12/11 - TENDERS FOR THE EWEN SMITH MEMORIAL (FAMILY HISTORY) HALL EXTENSIONS, LITHGOW - COUNCILLOR M F TICEHURST

REFERENCE Tenders webpage of the Lithgow City Council website, http://www.council.lithgow.com/gen_tenders.html COMMENTARY As of the 1 December 2011, the Tenders webpage of the Lithgow City Council website is indicating that, QUOTATIONS - EWEN SMITH MEMORIAL HALL EXTENSIONS, LITHGOW Lithgow City Council is calling for written quotations from suitably qualified and experienced contractors to undertake extensions to the Ewen Smith Memorial Hall, Tank Street, Lithgow. Submissions will be received up until 4.00pm on Thursday, 30 June 2011. Submissions must be written and marked EWEN SMITH MEMORIAL HALL EXTENSIONS. Quotations received after the closing time on the date specified above may not be considered. Criteria to assess the quotations will include, but not be limited to, demonstrated experience in completion of similar projects, project referees attesting to the firm’s capability on similar projects, a works programme that optimises construction time, and value for money. The project will be required to be completed no later than 30 September 2011. Quotation packages can be obtained by contacting Council’s Project Co-Ordinator, Miss Leanne Kearney on (02) 6354 9969, or by email [email protected] GENERAL MANAGER Lithgow City Council PO Box 19, 180 Mort St, LITHGOW NSW 2790 Ph (02) 63549999. Q. Could the General Manager provide the Council at this Ordinary Meeting with an

update on the Tendering process for the proposed Extensions to the Ewen Smith Memorial (Family History) Hall in Tank Street, Lithgow?

RECOMMENDATION

THAT the General Manager provide the Council at this Ordinary Meeting with an update on the Tendering process for the proposed Extensions to the Ewen Smith Memorial (Family History) Hall in Tank Street, Lithgow.

http://www.council.lithgow.com/gen_tenders.html


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ITEM-5 NOTICE OF MOTION - 12/12/11 - COALPAC CONSOLIDATION PROJECT - PUBLIC MEETING IN CULLEN BULLEN - COUNCILLOR M F TICEHURST

REFERENCE Resolution 11 – 329 at the Ordinary Meeting of the Lithgow City Council on 22 August 2011. COMMENTARY At the Ordinary Meeting of the Lithgow City Council on 22 August 2011, the Council resolved by resolution 11 – 329 that, 1. A submission stating the Council position of supporting the underground basis and

the underground basis be made to the State Government; and 2. A public meeting be held in Cullen Bullen to allow for residents to discuss this

matter, with the Department of Planning and Coalpac invited to attend. The original motion was moved by Councillor Fisher and seconded by Councillor

Thompson. Q. Could the General Manager provide the Council at this Ordinary Meeting with an

update on the Coalpac Consolidation Project, in particular with Part 2. of Council resolution 11 – 329 requesting a public meeting be held in Cullen Bullen to allow for residents to discuss this matter with the Department of Planning and Coalpac invited to attend?

RECOMMENDATION

THAT the General Manager provide the Council at this Ordinary Meeting with an update on the Coalpac Consolidation Project, in particular with Part 2. of Council resolution 11 – 329 requesting a public meeting be held in Cullen Bullen to allow for residents to discuss this matter with the Department of Planning and Coalpac invited to attend.


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ITEM-6 NOTICE OF MOTION - 12/12/11 - PORTLAND BRANCH OF THE COMMONWEALTH BANK OF AUSTRALIA - COUNCILLOR M F TICEHURST

REFERENCE Central West ABC Radio News Report 25 November 2011, ‘Bank cuts Riverina branch opening hours’. http://www.abc.net.au/news/2011-11-25/bank-cuts-riverina-branch-opening-hours/3693802/?site=centralwest&section=news COMMENTARY The Central West ABC Radio News reported on the 25 November 2011 that, “Commonwealth Bank branches in four New South Wales Riverina towns are set to have their opening hours slashed from next year. The Coleambally, Hillston, Lake Cargelligo and Lockhart branches of the Commonwealth Bank have been operating from 9:30am (AEDT) to 4:00pm daily. However, from January 30 that will be cut back to just four hours a day, from 10:30am to 2:30pm. In a statement, a bank spokeswoman says it feels by reducing the hours it can continue to keep its presence in regional areas. The bank says most smaller branches only have two to three staff and generally close for a lunch break. The spokeswoman says by shortening operating hours, the bank can remain open during the peak lunch hour period.” Q. Could the Council hold discussions with senior representatives of the

Commonwealth Bank of Australia to ascertain that if in light of their recent decision to reduce the opening hours of their small town CBA Bank Branches in the Riverina, if they also propose to undertake a similar position to their small CBA Branch in Portland?

RECOMMENDATION

THAT Council hold discussions with senior representatives of the Commonwealth Bank of Australia to ascertain that if in light of their recent decision to reduce the opening hours of their small town CBA Bank Branches in the Riverina, if they also propose to undertake a similar position to their small CBA Branch in Portland?

http://www.abc.net.au/news/2011-11-25/bank-cuts-riverina-branch-opening-hours/3693802/?site=centralwest&section=news

http://www.abc.net.au/news/2011-11-25/bank-cuts-riverina-branch-opening-hours/3693802/?site=centralwest&section=news


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ITEM-7 NOTICE OF MOTION - 12/12/11 - PROPOSED INTRODUCTION OF MANDATORY PRE-COMMITMENT STRATEGY FOR POKER MACHINES - COUNCILLOR M F TICEHURST

REFERENCE Listed by Councillor Martin Ticehurst 1 December 2011. Multiple Media Reports over the past year. COMMENTARY Q. Could the Council hold discussions with the various Registered Clubs and Licensed

Premises in the Lithgow Local Government area to ascertain what effect (financial, employment, closure, etc.) the proposed introduction of the Federal (Wilkie) Government mandatory pre-commitment strategy for Poker Machines will have on their respective Clubs and Hotels?

RECOMMENDATION

THAT Council hold discussions with the various Registered Clubs and Licensed Premises in the Lithgow Local Government area to ascertain what effect (financial, employment, closure, etc.) the proposed introduction of the Federal (Wilkie) Government mandatory pre-commitment strategy for Poker Machines will have on their respective Clubs and Hotels.


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GENERAL MANAGERS REPORTS

ITEM-8 GM - 12/12/11 - SISTER CITY RELATIONSHIP - HUAINAN CITY REFERENCE Min No 11-87: Ordinary Meeting of Council 7th March 2011 Min No 11-223: Ordinary Meeting of Council 30 May 2011 Min No 11-288: Ordinary Meeting of Council 11th July 2011 SUMMARY Council has received an invitation from Huainan City for representatives from Lithgow to travel to Huainan. COMMENTARY Earlier this year Council formally entered into a sister city arrangement with Huainan City, China. Huainan is a prefecture-level city covering an area of about 2,500 square kilometres with 2.5M inhabitants in central Anhui Province, People’s Republic of China. It borders the provincial capital of Hefei to the south and is a major production centre for coal. Through their Australian representative Huainan City has invited two representatives from Lithgow to travel to China. It has been emphasised that as result of Lithgow’s warm welcome and reception extended to the Huainan delegation in July this year, Huainan City Government has formally invited an official visit by Lithgow City Council. Previously they planned to make the invitation to occur during the Tofu Culture Festival in September, but considered that our representatives would not be looked after sufficiently due to too many organisations attending that occasion. Instead Huainan has decided to have a special arrangement on the particular time frame to mark and celebrate the Sister City relationship and have identified January 2012 as an appropriate time to make this visit, though this may be too soon to make the necessary arrangements for an international visit. The Huainan City Government has indicated that they will be responsible for all of the expenses of the Lithgow City representatives on arrival in China. Lithgow City Council would be responsible for air fares. The Division of Local Government ‘Guidelines for the payment of expenses and the provision of facilities for Mayors and Councillors in NSW’ provides that for overseas travel:

It is strongly recommended that councils scrutinise the value and need for councillors to undertake overseas travel. Councils should avoid international visits unless direct and tangible benefits can be established for the council and the local community.

http://en.wikipedia.org/wiki/Prefecture-level_city

http://en.wikipedia.org/wiki/Anhui

http://en.wikipedia.org/wiki/Province_(China)

http://en.wikipedia.org/wiki/People%27s_Republic_of_China

http://en.wikipedia.org/wiki/Hefei


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Detailed proposals for overseas travel should be developed, including nomination of the councillors undertaking the trip, purpose of the trip and expected benefits. The duration, itinerary and approximate total costs of each proposed visit, should also be provided. Overseas travel must be approved by a meeting of the full council prior to a councillor undertaking the trip. Travel must be approved on an individual trip basis. Councils should not allow the retrospective reimbursement of overseas travel expenses unless prior authorisation of the travel has been obtained. Travel proposals should be included in the council business papers. The use of a mayoral minute to obtain council approval for travel is not appropriate as it is not consistent with principles of openness and transparency. After returning from overseas, councillors, or an accompanying member of council staff, should provide a detailed written report to council on the aspects of the trip relevant to council business and/or the local community. Councillors are also strongly encouraged to report back on their overseas travel to a full meeting of the council. Details of overseas travel must also be included in councils’ annual reports. Councils are also required to report on the benefits of any proposed overseas sister city relationships.

The aim of the relationship and therefore any visit would be to the benefits of the two cities,

• increase employment; • create more investment opportunities to the local industry; • bringing more culture activities to local communities; and • increase exposure to outside world by introducing more international tourists

In order for this to be a meaningful trip to gain full benefit a delegation in January would be too soon and it would be appropriate to look to hold such a visit later in 2012 or in 2013. It would also be appropriate for Council's Economic Development Officer, once appointed, to have some involvement in the delegation. POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS Estimated to cost $3,000. LEGAL IMPLICATIONS Council is to take into account the Guidelines for the payment of expenses and the provision of facilities for Mayors and Councillors in NSW’


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ATTACHMENTS NIL RECOMMENDATION

THAT Council authorise a delegation from Lithgow City to travel to Huainan City at a time mutually convenient to both communities.

ITEM-9 GM - 12/12/11 - LOCAL GOVERNMENT ASSOCIATION AND SHIRES ASSOCIATION - ONE ASSOCIATION

REFERENCE NIL SUMMARY This report is to authorise the making of a submission for the proposed amalgamation of the Local Government Association and the Shires Association of NSW’s. COMMENTARY The Local Government Association of NSW and the Shires Association of NSW have agreed in principle to form One Association to represent local government in NSW. This will be based upon the principles agreed to by the two associations at a convention held on 16 August 2010 at which the then Deputy Mayor, Councillor Ray Thompson, and the General Manager attended. Presently there are two associations representing local government in New South Wales. These associations are the Local Government Association, of which Lithgow City Council is a member, and the Shires Association of New South Wales, of which Lithgow City Council is an associate member. Councils may choose to be a member of either association and together the associations are known as the Local Government and Shires Association of New South Wales. Together the associations represent 152 general purpose councils as well as 13 special purpose councils. They represent the views of their members by:

• Presenting councils views to governments • Promoting Local Government to the community • Providing specialist advice and services.

Each Association has its own elected Executive headed by a President, which meets every two months and each holds an annual conference where members are able to vote on issues affecting Local Government. The Annual Conference is the supreme policy making event for each Association.


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The Associations also have a joint committee, which makes many of the management and policy decisions on behalf of the Associations. The committee meets each alternate month. A re-drafted constitution has been prepared and members of the two associations are now being invited to comment on the constitution. Submissions are to be made by 16 December 2011. POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS This is for the constitution for the proposed new Association for Local Government in NSW. ATTACHMENTS NIL RECOMMENDATION

THAT Council authorise the Mayor, Deputy Mayor, Councillor Ray Thompson and General Manager to make a submission in relation to the Draft Constitution for the proposed amalgamated organisation for the Local Government and Shires Association for New South Wales.

http://www.lgsa.org.au/www/default.asp?intSiteID=1&guiValue=9CFA76EE-DD95-4C4D-899C-62A40BFA8293#anchor1307


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ITEM-10 GM - 12/12/11 - DIGITAL TELEVISION TRANSMISSION REFERENCE NIL SUMMARY This report outlines further advice in relation to the introduction of digital only television. COMMENTARY As previously advised Lithgow LGA forms part of southern regional NSW which will switch to digital only broadcasting on 5 June 2012. No analogue signal will be broadcast after that date. Council currently manages four self-help retransmission towers under the Television Blackspot program servicing Hartley, Capertee, Glen Davis and the outlying areas of Portland. These self-help towers retransmit television feed from primary towers on Hassans Walls and Garlands Hill, not managed by Council. Council also jointly manages a 5th tower in the Megalong Valley with Blue Mountains City Council. Advice from the Digital Switchover Taskforce was that that none of the four (4) television retransmission towers that Council manages are to be upgraded to digital. This decision has been made by the commercial television broadcasters which are responsible for decisions concerning digital upgrades. Megalong Valley falls within the Sydney Metropolitan switchover region which will switch to digital only transmission on 31 December 2013. It appears that the Megalong Valley tower will also not be upgraded to digital. Council is still awaiting advice from Blue Mountains City Council in relation to the Megalong Valley Tower. After 5 June 2012, residents within Lithgow urban area will receive digital transmission from an existing primary tower on Hassans Walls and residents of Wallerawang and Portland urban areas will receive digital transmission from the Garlands Hill primary tower. The Digital Switchover Taskforce advises that residents in these urban areas will receive a high quality signal. On switch-off residents outside these urban areas who currently receive signal from one of Council’s self-help towers may receive digital signals of varying quality, depending on location and local conditions and in many cases will receive no signal at all. It is these people that will have to switch to a satellite feed. Residents who have previously had reception from one of the self help towers will have access to the Viewer Access Satellite Television (VAST) service from 5 December 2011. A subsidy of $400 will be provided per household to installers to assist these residents to install the required satellite dish and other equipment for one television per household. Glen Davis forms part of the remote Australia region which will not switch to digital only transmission until 31 December 2013.


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The Taskforce is considering a request from Lithgow City Council to bring forward access to the VAST service and the availability of the satellite subsidy to October 2011 to Glen Davis and surrounding residents in view of the very poor reliability of the Glen Davis tower. The VAST service features programs sourced from Southern Cross Seven, Imparja Nine and Ten, ABC 1 and SBS 1 together with the standard definition digital channels ABC 2, ABC 3, SBS TWO, 7TWO, GO! and ELEVEN and the high definition channels ABC News 24, SBS HD, 7 mate, GEM and ONE. VAST will also provide local news services through Prime, Southern Cross and WIN as well as SBS news, ABC NSW news and ABC News 24. Satellite installers will be contracted by the federal government to install the equipment required to receive digital satellite television with residents paying a pre-determined co-payment to the installer of $200 - $220 on top of the $400 that the government will pay direct to installers. Local Member for the seat of Calare, John Cobb MP, arranged for the councils in his electorate to meet with Senator Stephen Conroy, Minister for Broadband, Communications and the Digital Economy concerning the switchover. This meeting allayed many concerns and the following information was provided:

• For those areas being switched off on 5 June 2012 information communication will be ramped up (this has now commenced)

• Smaller towers have logistical issues with carrying both analogue and digital signals, hence the clear switchover date

• The satellite subsidy will be available to anyone who currently receives an analogue service through a self help or Blackspots tower. A subsidy is also available to others who will have to pass an income test.

• Registered installers are to be appointed. Contact is to be made by the customer with the installer

• Where there are presently dual transmissions (analogue and digital), there is likely to be an improvement in television reception once analogue transmission is switched off.

• Those on a satellite feed will still be able to access local news. This will be delayed by about 30-60mins and then will be on a loop feed available until the next update

• A liaison officer is to be appointed for the area to assist with issues • A website is available to identify areas that are expected to receive digital

television reception According to the eligibility criteria residents are not able to receive the assistance if the tower that they receive reception from is upgraded to digital. Council will need to make a decision NOT to upgrade these towers and then inform the Digital Switchover Taskforce. POLICY IMPLICATIONS Nil


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FINANCIAL IMPLICATIONS New Digital towers would be quite expensive to install and ongoing maintenance is estimated at $20,000pa per tower. This would be $90,000 for the five towers presently maintained by Council. LEGAL IMPLICATIONS Nil ATTACHMENTS 1. Brochures from the Digital Switchover Taskforce. RECOMMENDATION

THAT Council: 1. Notes the report on the Digital Television Transmission; 2. NOT upgrade the existing self help blackspots television transmission towers

located at Hartley, Capertee, Glen Davis and Portland; 3. Awaits further advice in relation to the television transmission tower at

Megalong Valley before making a decision on its future; and 4. Advise the Digital Switchover Taskforce of the above.

ITEM-11 GM - 12/12/11 - DUAL ROLES - COUNCILLORS AND MEMBERS OF PARLIAMENT IN NSW

REFERENCE NIL SUMMARY This report is to authorise the making of a submission in relation to the circular issued by the Division of Local Government on the topic. COMMENTARY The Division of Local Government has invited councils, councillors and members of the public to make submissions on the Dual Roles: Councillors as Members of Parliament in NSW discussion paper. It is indicated that across NSW, there are a number of local government councillors who are concurrently serving as Members of Parliament. Concerns have been expressed by various groups in the community about this ‘dual role’. The discussion paper indicates that following the March 2011 State elections, there were 29 councillors from 24 councils in NSW who were also elected to the NSW Parliament. Of those 29 councillors, 11 were Mayors and 2 were Deputy Mayors.


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In other Australian States and Territory and New Zealand the following provisions apply:

• The concurrent performance of both roles as a councillor and as a Member of State and/or Federal Parliament is prohibited in Victoria under the Local Government Act 1989, Queensland under the Local Government Act 2009, Western Australia under the Local Government Act 1995, and in South Australia under the Local Government (Elections) Act 1999.

• The concurrent performance of both roles as a councillor and as a Member of State and/or Federal Parliament is not prohibited in Tasmania or in the Northern Territory. This is also the case for New Zealand, where there is no prohibition in the Local Electoral Act 2001 or the Electoral Act 1993 upon a person holding office as a Member of the New Zealand Parliament and holding office as a councillor of a territorial authority (local council) at the same time.

Arguments have been used against the dual roles include:

• It is a conflict of duties • It is not easy to know who to complain to • It is not practical for one person • It is not equitable • It blurs responsibilities

Arguments for allowing the dual roles include:

• It is democracy ‘in action’ • It is ensuring the best person for the job • It increases local advocacy • It is efficient • It is common for Members of Parliament to have other roles

The closing date for submissions is 31 January 2012. POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS Circular 11-38 Dual Roles: Councillors as Members of Parliament in NSW – Request for Submissions on Discussion Paper Division of Local Government Department of Premier and Cabinet - Dual Roles: Councillors as Members of Parliament in NSW Discussion Paper, November 2011


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THAT Council authorise the Mayor, Deputy Mayor and General Manager to make a submission in relation to the Discussion Paper on Dual Roles : Councillors as Members of Parliament in NSW.


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ENVIRONMENT AND DEVELOPMENT REPORTS

ITEM-12 ENVIRO - 12/12/11 - PLANNING AGREEMENTS REPORT BY: ANDREW MUIR – GROUP MANAGER ENVIRONMENT AND DEVELOPMENT REFERENCE Min No 11-143: Ordinary Meeting of 18 April 2011 SUMMARY To recommend the endorsement of a new value for parking space provision within the Lithgow CBD for negotiation of Voluntary Planning Agreements. COMMENTARY When assessing development applications in the Lithgow CBD for developments that cannot physically provide off street car parking, Council has previously negotiated $1,500 per parking space. This was generally based upon the cost of purchasing land within the Central Business District (CBD) and the cost of Council constructing a parking space if it was ever deemed that additional parking should be provided to the CBD. A review of this figure based on up to date land valuations within the CBD, and the current cost of constructing a parking space has now been conducted. On this basis, a figure more reflective of the actual cost to purchase land and construct a parking space is $6,500 per parking space. Accordingly, should any further planning agreements be negotiated for car parking it is deemed appropriate that Council request $6,500 per parking space. POLICY IMPLICATIONS Policy 7.12 – Planning Agreements applies. FINANCIAL IMPLICATIONS The implications of such a Planning Agreement would be the monetary receipt of funds towards the provision of parking facilities in the Lithgow Local Government Area. LEGAL IMPLICATIONS Section 93F of the Environmental Planning and Assessment Act 1979 allows Council to enter into a Voluntary Planning Agreement as part of a Development Application where “the developer is required to dedicate land free of cost, pay a monetary contribution, or provide any other material public benefit, or any combination of them, to be used for or applied towards a public purpose.” ATTACHMENTS Nil


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RECOMMENDATION

THAT: 1. Should any further Voluntary Planning Agreements be negotiated for car parking

in the Lithgow CBD where off street car parking cannot be physically provided it is deemed appropriate that Council request $6,500 per parking space.

2. All monies collected by Council be held in a reserve to be utilised for future car parking upgrades in the CBD area.

ITEM-13 ENVIRO - 12/12/11 - NATIONAL TELEVISION AND COMPUTER RECYCLING SCHEME

REPORT BY: ANDREW MUIR – GROUP MANAGER ENVIRONMENT AND DEVELOPMENT REFERENCE Nil SUMMARY To advise Council of correspondence received from Senator Don Farrell, Parliamentary Secretary for Sustainability and Urban Water regarding the National Television and Computer Recycling Scheme and the commencement of regulations on 8 November 2011. COMMENTARY Council has received correspondence on 29 November 2011 which provides advice that the Scheme aims to lift television and computer recycling from the current low rate of around 17% to 80% by 2021/2022, diverting this waste from landfill, reducing dumping and recovering resources. The Scheme will roll out incrementally from 2012, and will provide people with greater choice for recycling when disposing of televisions and computers, while helping Australia’s recycling industry to grow. From 8 November 2011, television and computer importers and Australian manufacturers will need to fund and organise the collection and recycling of televisions, computers, printers and computer products to meet annual recycling targets. Whilst, the regulations do not apply to Local Government and the Scheme does not change State, Territory or Local Government responsibilities in relation to regulating waste, the television and computer industry have advised that they expect to seek agreements with third parties to provide collection services on their behalf.


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There may be opportunities for Local Governments to negotiate partnerships or commercial arrangements to collect televisions and computers on behalf of the industry, who will then arrange for them to be recycled. POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS Nil LEGAL IMPLICATIONS Nil ATTACHMENTS 1. Correspondence from Senator Don Farrell, received 29 November 2011. RECOMMENDATION

THAT the report on the National Television and Recycling Scheme be noted.


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OPERATION REPORTS

ITEM-14 OPER - 12/12/11 - WATER REPORT REPORT BY: GROUP MANAGER OPERATIONS, IAIN STEWART REFERENCE NIL SUMMARY This report provides an update on various water management issues as per Minute Number 10-03. COMMENTARY In relation to current water management issues the following information is provided. CURRENT DAM LEVELS FOR BOTH FARMERS CREEK AND OBERON Farmers Creek Dam #2 capacity on Thursday 1 December 2011 was 100%. Oberon Dam capacity on Monday 28 November was 61.7%. CURRENT WATER USAGE FROM EACH SUPPLY Table 1 below indicates total output from the Oakey Park Water Treatment Plant (consumption) and the volume transferred from the Clarence Transfer System for 2011. Table 1 - Oakey Park Monthly Output and Clarence Transfer

Month Total Oakey Park WTP (ML)

Clarence Transfer (ML)

Dam Yield (ML)

January 139 0 February 121 0 March 122 0 April 140 0 May 133 14 June 122 19 July 149 0 August 119 0 September 112 0 October 105 0 November 118 0 2010 Monthly Average

123 34

Rolling 12 Month Total

1,506 33 1,473


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Table 2 - Oakey Park Daily Output and Clarence Transfer

Oakey Park

WTP Avg Daily

Use kL Avg Daily

CWTS Transfer kL

FRWS Avg Daily Use kL

October 3,727 0 1,973 November 3,399 0 2,279 Last Week 3,184 0

Previous Week 4,178 0

LITHGOW WATER QUALITY No health-based Australian Drinking Water Guidelines guideline values were exceeded in November. Commissioning of the South Bowenfels Water Reservoir continued during November. Draft copies of the Drinking Water Quality Management Plan, the Drought Management Plan and the Integrated Water Cycle Management Plan were received for comment. Final versions should be available in December and will be provided for public comment. Table 3 - Oakey Park Process Monitoring Clearwater Results November

Colour Avg 4 Colour Max 12 Colour Min 1

Turbidity Avg 0.18 Turbidity Max 0.38 Turbidity Min 0.08

pH Avg 7.74 pH Max 8.16 pH Min 7.51

Chlorine Avg 1.5 Chlorine Max 1.9 Chlorine Min 1.2

FISH RIVER WATER SCHEME WATER SUPPLY FRWS have postponed replacement works that may have caused an interruption to supply until March 2013. The NSW Office of Water (NOW) has examined problems that the Fish River Customer Council (CC) identified as shortcomings in the carryover rules that came out of the Fish River review and acknowledges that the carryover rules do not properly cater for the seasonal usage patterns of Delta Electricity and the Sydney Catchment Authority and consequently may impact on the effectiveness of the carryover scheme.


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The NOW has looked at a range of options regarding carryover and we have discussed these informally with members of the CC and State Water. As a result, the NOW proposes that the carryover rules outlined in Recommendation 24 of the Review report be amended as follows (Recommendation 24 shown in italics; amended rule shown in bold):

• Initially 10% of unused available weekly allocation is allowed to be carried over. The 10% figure may be adjusted over time after further analysis is completed. Delete and replace rule to allow up to 100% of unused weekly allocation to be carried over.

• Carryover water in accounts is subject to a maximum volume (20%) restriction. The NOW subsequently provided clarification on this point and agreed that the 20% carryover limit only be applied at the end of the water year. Delete this clarification and redefine rule. Carryover water in accounts is subject to a maximum volume (20%) restriction, calculated continuously. NB - accounting is currently conducted on a weekly basis.

• The carryover volume is added to allocations for the subsequent year. Maintain with refinement - The carryover volume is made available for use in the current and subsequent years subject to evaporation and dam spill rules.

The CC agreed to take it to their respective organisations for endorsement, there was an in principal agreement from the CC not the individual organisations the CC represents. Table 4 –Lithgow City Council FRWS Use

Allocation Account Water

Total Usage

Usage from

Oberon

Usage from Duck River

Remaining Allocation

Carryover

Cumulative Carryover

Balance Cumulative

Usage

Potential Carryover to next

year 4/07/11 34.2 2.96 3 0 31.2 3.1 38.8 3.0 38.8

11/07/11 34.2 2.96 3 0 31.2 3.1 41.9 5.9 41.9 18/07/11 34.2 14.666 15 0 19.5 2.0 43.9 20.6 43.9 25/07/11 34.2 18.289 18 0 15.9 1.6 45.5 38.9 45.5 1/08/11 34.2 12.763 13 0 21.4 2.1 47.6 51.6 47.6 8/08/11 34.2 12.693 13 0 21.5 2.1 49.8 64.3 49.8

15/08/11 34.2 12.976 13 0 21.2 2.1 51.9 77.3 51.9 22/08/11 34.2 13.072 13 0 21.1 2.1 54.0 90.4 54.0 29/08/11 34.2 11.09 11 0 23.1 2.3 56.3 101.5 56.3 5/09/11 34.2 12.329 12 0 21.9 2.2 58.5 113.8 58.5

12/09/11 34.2 14.284 14 0 19.9 2.0 60.5 128.1 60.5 19/09/11 34.2 15.039 15 0 19.2 1.9 62.4 143.1 62.4 26/09/11 34.2 17.528 18 0 16.7 1.7 64.1 160.6 64.1 3/10/11 34.2 14.029 14 0 20.2 2.0 66.1 174.7 66.1

10/10/11 34.2 12.242 12 0 22.0 2.2 68.3 186.9 68.3 17/10/11 34.2 13.429 13 0 20.8 2.1 70.4 200.3 70.4 24/10/11 34.2 15.337 15 0 18.9 1.9 72.2 215.7 72.2 31/10/11 34.2 13.327 13 0 20.9 2.1 74.3 229.0 74.3 7/11/11 34.2 14.764 15 0 19.4 1.9 76.3 243.8 76.3

CURRENT WATER RESTRICTIONS UPDATE Level 1 water restrictions are in place for all residents through Lithgow and villages receiving water from both the Lithgow and the Fish River water supplies.


26

WATER SAVING SCHEMES OR PROCESSES UPDATE Council’s Rainwater Tank and Domestic Appliance Rebate Program continued in November with Council approving 3 applications for a household appliance rebate and no applications for a water tank rebate. FARMERS CREEK DAM 12 MONTH LEVELS The attached chart shows the storage data to date for the last twelve months and for the previous month Graph 1 Farmers Creek Dam #2 over 12 Months

Farmers Creek 12 Month Dam Level

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

29-N

ov-1

0

29-D

ec-1

0

29-J

an-1

1

28-F

eb-1

1

29-M

ar-1

1

29-A

pr-1

1

29-M

ay-1

1

29-J

un-1

1

29-J

ul-1

1

29-A

ug-1

1

29-S

ep-1

1

29-O

ct-1

1

29-N

ov-1

1

Graph 2 Farmers Creek Dam #2 over 1 Month

Farmers Creek Dam Level Previous Month

50%

55%

60%

65%

70%

75%

80%

85%

90%

95%

100%

31-Oct-11 7-Nov-11 14-Nov-11 21-Nov-11 28-Nov-11


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Graph 3 Trends in Oakey Park WTP Production and Clarence Water Transfer Scheme Use

OAKEY PARK POTABLE WATER OUTPUT

(Trendline)

0

1000

2000

3000

4000

5000

6000

7000

1/07

/200

9

1/09

/200

9

1/11

/200

9

1/01

/201

0

1/03

/201

0

1/05

/201

0

1/07

/201

0

1/09

/201

0

1/11

/201

0

1/01

/201

1

1/03

/201

1

1/05

/201

1

1/07

/201

1

1/09

/201

1

1/11

/201

1

kL

7 per. Mov.Avg.(Output)

7 per. Mov.Avg.(CWTS)

FARMERS CREEK DAM #2 STORAGE OUTLOOK The southeast Australian outlook for December 2011 to February 2012 shows the following:

• a wetter season is more likely across eastern NSW • a drier season is somewhat more likely across most of Tasmania, southern Victoria

and southeastern SA

A persistently warm Indian Ocean is the main driver behind this outlook, although it is also consistent with the La Niña in the Pacific Ocean.


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The chances of receiving above median rainfall during the December to February period are between 60 and 80% over much of eastern NSW, with odds greater than 70% in northern NSW (see map). Such odds mean that for every ten years with similar ocean patterns to those currently observed, about six to eight years would be expected to be wetter than average over these areas, while about two to four summers would be drier. La Niña conditions are slowly building in the tropical Pacific. The majority of leading climate models predict current patterns and trends will continue, with the event forecast to peak towards the end of 2011, and persist into early 2012. New South Wales recorded a state average of 37.2mm of rain during October, 16% below the long-term average. Rainfall was generally average to above average in the northeast of the state and average to below average in the south. Routine Dam inspections continued throughout November and an inspection of both dams was conducted by an officer from the Dam Safety Committee.. ALTERNATE WATER SOURCES UPDATE The Marrangaroo Zone continues being supplied from the Oakey Park Water Treatment Plant via Cook St High Level Reservoir. POLICY IMPLICATIONS Nil. FINANCIAL IMPLICATIONS Nil LEGAL IMPLICATIONS Nil ATTACHMENTS 1. Letter from Department of Primary Industries - Fish River Water Supply Scheme

http://www.bom.gov.au/climate/averages/climatology/rainfall-percentiles/50/p50-December-February.png


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RECOMMENDATION

THAT Council: 1. Note the water report; and 2. Seek clarification of the proposed maximum volume restrictions on the

carryover water account.

ITEM-15 OPER - 12/12/11 - LITHGOW AQUATIC CENTRE - FUNDING APPLICATION FOR STAGE 2

REPORT FROM: LEANNE KEARNEY – ASSETS AND PROJECTS ENGINEER SUMMARY To advise Council that an Expression of Interest for funding of Stage 2 of the Lithgow Aquatic Centre has been made for Round 2 of the Regional Development Australia Fund. COMMENTARY At Council’s meeting held on Monday, 10 October 2011, a report was presented advising that Council’s submission for funding through the Regional Development Australia Fund was unsuccessful. Council resolved to submit an application for funding of Stage 2 of the Lithgow Aquatic Centre through Round 2 of the Regional Development Australia Fund. The process for submitting applications changed after round 1, with the process detailed below:

• Eligible applicants were required to submit an Expression of Interest to the regional Committee (Regional Development Australia Central West) by 1 December 2011. Only one (1) application per applicant is to be accepted.

• The regional Committee will consider all Expressions of Interest, with three (3) viable priority projects selected by each Committee, and referred to Regional Development Australia by 21 December 2011.

• Regional Development Australia will review the three (3) priority projects per region, advise applicants of the outcome of their project by 11 January 2012.

• Applicants of the projects selected for short listing will be provided with an opportunity to submit a full application for assessment by 15 February 2012.

• It is expected that the Minister will announce successful projects in mid May 2012. If Council’s Expression of Interest proceeds to full application stage, Council will need to prove that it can meet all of the eligibility criteria, and supply all of the mandatory documents by 15 February 2012. The full application will need to include:

• Verification that Council is a local government organisation.


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• Evidence that the project is ‘shovel ready’ and will commence within six (6) months of signing the Funding Agreement

• Evidence that the project is predominantly infrastructure in nature. • Request for funding between $500,000 and $15 million, and may include

partnership funding. • Evidence that the component of the project for which RDAF funding is requested

will be completed by the end of the 2014-15 financial year. • Evidence that the project will have a broad regional impact, which is supported by

documents and data. • Evidence that the project has community support. • Evidence that Council can implement the project and it is sustainable and viable in

the longer term. • Evidence that Council has the following mandatory documents to support the

application. Letters to confirm partnership funding from the funding provider; Letters of support and evidence of community consultation; Audited financial statements for the most recent three (3) consecutive

years; Evidence that projects which are similar in size or scope have been

delivered on time and on budget by Council; A Business Case incorporating the scope and outputs of the project; An Asset and Operations Management Plan; A Project Management Plan; A Risk Management Plan; A Project Quality Plan; and A Procurement Management Plan.

• Evidence that Council can present a strong, well supported case against the three selection criteria. The extent to which the project will contribute to and sustain regional

economic growth; The extent to which the project will provide community benefit; The extent to which the applicant leverages additional funding from a

variety of sources. • Evidence that Council is willing to enter into a Funding Agreement with the

Department. Council submitted an Expression of Interest seeking funding for $1.3 million for the construction of Stage 2 of the Lithgow Aquatic Centre, (representing 50% of the total project cost of $2.6 million). This project involves the preparation of construction drawings, on site services augmentation and reconnection, construction of a new 25 metre multi-purpose pool and associated water balance tank, installation of new water treatment plant and equipment (including water heating system), new concrete concourse and landscaping, installation of new barbeque structures, and new shade structures with bench seating.


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It is hoped that this project will be successful as it will benefit the broader region by providing local and regional economic benefits through:

• increased patronage of businesses within the region; • improvements to the overall perception of the region as a place to visit and

potentially reside and invest; • opening up to new markets; • creation of jobs within the construction phase; • increased market share regarding sporting and cultural activities; and • ability to foster community participation in wider range of events / activities.

If funding is approved, preparation of plans for Construction Certificate approval will be able to commence immediately upon execution of a funding agreement between the Commonwealth and Council (expected to be July 2012), and be completed by the end of October 2012. Tenders will then be sourced as per Council’s Standard Working Procedure for Tendering and the Local Government (Tendering) Regulation 1999 (made under the Local Government Act 1993), to ensure that the construction of the project provides value for money, and is economically and environmentally sustainable. It is anticipated that tenders will be called for and awarded by the end of January 2013, with construction to commence in April / May 2013, and be completed in December 2013, having minimal impact on the 2012 / 2013 swimming season. POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS Council will need to provide a matching contribution of $1.3 million if this application is successful. The most appropriate means of funding this would be from borrowings in the short term and repaid through the Section 94 Plan if adopted. LEGAL IMPLICATIONS Nil ATTACHMENTS Nil. RECOMMENDATION

THAT Council endorse the Expression of Interest submitted to Regional Development Australian Central West Committee for assessment for funding under Round 2 of the Regional Development Australia Fund for Stage 2 of the Lithgow Aquatic Centre.


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Summary: This report is to update Council in relation to the maintenance of Port Macquarie Road and to adopt plans allowing this maintenance.

ITEM-16 OPER - 12/12/11 - ENVIRONMENTAL MANAGEMENT PLAN FOR ROAD MAINTENANCE WORKS ALONG PORT MACQUARIE AND HOME HILLS ROAD BOGEE CAPERTEE

REPORT FROM: IAIN STEWART – GROUP MANAGER OPERATIONS COMMENTARY Further to Council’s incident concerning protected species following certain road works on the Port Macquarie Road, an Environmental Management Plan which provides a system for environmental management and proposed road maintenance operations along two remote rural roads in the Capertee Valley, being Port Macquarie Road and Home Hills Road has been prepared by Roger Lembit of Gingra Ecological Surveys. The primary issue for this Environmental Management Plan (EMP) is the management of risks to the survival of threatened flora species arising from road maintenance activities. The works involved are minor in nature and do not involve work beyond existing area of disturbance. The EMP is relatively simple in scope and covers a narrow set of operations of the basic structure in terms of lines of responsibility and governance. Documentation including the Environmental Management Plan and a Review of Environmental Factors is attached for Council’s information and adoption. These documents have been referred to the Threatened Species Section of the Office of Environment and Heritage and approval has been received from this Government Authority regarding the documentation. POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS Nil LEGAL IMPLICATIONS Nil ATTACHMENTS 1. Environmental Management Plan 2. Review of Environmental Factors


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RECOMMENDATION

THAT Council: 1. Adopt the Environmental Management Plan for Road Maintenance Works along

Port Macquarie and Home Hills Road Bogee Capertee Valley and the Standard Working Procedure for Road Maintenance on these two roads as Policy documents; and

2. Seek a financial contribution from the National Parks and Wildlife Service towards the annual costs of maintaining the Port Macquarie Road as this Road is now providing major access to the recently announced National Park and a large percentage of the traffic on this road now is related to access to this particular Park.

ITEM-17 OPER - 12/12/11 - 2011/12 ROADS PROGRAM - PORTLAND REPORT FROM: IAIN STEWART – GROUP MANAGER OPERATIONS SUMMARY This report provides information on the need for Council to seek the consent of the Department of Primary Industries Catchment and Lands to carry out any works on a number of roads located in Portland which are currently designated as Crown Roads. COMMENTARY Council will recall that at the Ordinary meeting of Council on 10 October 2011 a number of roads in the township of Portland were identified for improvement works in the 2011/12 Financial Year. These roads included, Carlon Street, Paine Street, Portland Road, Bate Street, Piper Street, Purcell Street, Thompson Street, Frankfurt Road, Jamieson Street, High Street Shoulders, Roxburgh Street Shoulders and Tramway Avenue. Advice has been received from the Department of Primary Industries Catchments and Lands that the following Streets being Paine Street, Portland Road, Piper Street, Purcell Street, Thompson Street, Jamieson Street, Roxburgh Street and Tramway Avenue are currently under the Department’s control as Crown Roads. The Department advises that Council should seek permission to carry out the necessary works and ultimately transfer these roads to public road status Further with regard to Carlon Street, it appears that this street extends across Crown Land being Lot 7341 DP1150429 to join with Creek Street. The Department is suggesting that Council should seek to require this land for the purpose of road to legalise its formation. POLICY IMPLICATIONS Nil


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FINANCIAL IMPLICATIONS Nil LEGAL IMPLICATIONS Nil ATTACHMENTS 1. Letter from Department of Primary Industries Catchment and Lands. RECOMMENDATION

THAT Council: 1. Seek permission to carry out road surface improvements to Paine Street,

Portland Road, Piper Street, Purcell Street, Thompson Street, Jamieson Street, Roxburgh Street and Tramway Avenue from the Department of Primary Industries Catchment and Lands and initiate the process to transfer those roads from Crown Road status to public road status under Council’s control; and

2. Seek from the Department of Primary Industries Catchment and Lands permission to acquire the land upon which Carlon Street is located being lot 7341 DP 1150429 and proceed to legalise the public road formation.


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COMMUNITY AND STRATEGY REPORTS

ITEM-18 COMM - 12/12/11 - DRAFT AGEING STRATEGY REPORT BY: MANAGER COMMUNITY AND CULTURE – MATTHEW JOHNSON REFERENCE Min No 09-352: Ordinary Council Meeting 24 August 2009 Min No 09-353: Ordinary Council Meeting 24 August 2009 Min No 09-381: Ordinary Council Meeting 14 September 2009 Min No 11-155: Ordinary Council Meeting 18 April 2011 SUMMARY This report presents the Draft Ageing Strategy Report for consideration by Council and recommends that it be placed on public exhibition until Friday 10 February following which it and community comments will be re-presented to Council for final adoption. COMMENTARY The development of an Ageing Strategy was a recommendation of the Lithgow Social Plan produced by Lithgow City Council in 2006. The Ageing Strategy identifies Council’s role in addressing the needs of older people and includes an Action Plan for Council to implement. It is hoped that the Ageing Strategy will assist Council, government and non-government agencies to understand and better meet the needs of older people. An Advisory Committee was established to guide the development of the Ageing Strategy. The Advisory Committee include two Councillors, representatives from Sydney West Area Health (now Nepean Blue Mountains Local Health District), Housing NSW, NSW Department of Ageing, Disability and Home Care, Lithgow Information and Neighbourhood Centre, Lithgow Uniting Care, Lithgow Community Transport and community representatives including Mingaan aboriginal group. The future role of the Advisory Committee will be the subject of a further report to Council in 2012. The Ageing Stagey was undertaken as follows:

1. Literature and Policy Framework A number of reports and studies were reviewed in the development of the Ageing Strategy Report:

• Council’s Social Plan and Strategic Plan together with a Health Impact Assessment of the Strategic Plan by Sydney West Area Health Service.

• Council’s Draft Land Use Study and Recreation Needs Study. • Age-friendly Built Environments - Opportunities for Local Government Australian

Local Government Association 2006.


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The Ageing Strategy also considered the current policy framework in relation to older people:

• NSW Principles for Positive Ageing Based on the United Nations Principles for Older Persons that relate to the independence, participation, care, self-fulfilment and dignity of older people. • NSW Integrated Planning and Reporting Framework

• World Health Organisation (WHO) Checklist of Essential Features of Age-

friendly Cities 2007

• Local Government and Ageing Project 2011 3. Data Collection

• 2006 Census data, the most up to date available, was analysed. Data held by other agencies, including health data, was also collected to help gather a picture of older people in Lithgow

• Population projection data from Planning NSW and the Western Research Institute was also used

4. Community Consultation

• Community consultations were held in a number of different locations including Lithgow, Portland, Wallerawang and Capertee to gather the views of older people and service providers. Consultations were also held with residential aged care providers as well as with Gorrie Ban, Lithgow Senior Citizen’s Centre and the Lithgow Community Care Forum.

5. Community Survey

• A Survey of older people was undertaken to gain their views on a range of issues with more than 250 survey responses received. This was a pleasing result given that it was a long questionnaire of about 50 questions. The survey provided some very valuable information that informed development of this report

• Responses to individual survey questions are included in the relevant chapters throughout this report.

Ageing Strategy Findings The Ageing Strategy finds that in common with many local government areas, the population of Lithgow is rapidly ageing. Council should note that these are projections only, and significant changes in economic activity, fertility rates, government population policy, immigration levels and other factors may affect these projections. These trends pose significant challenges for Council, other levels of government, the non-government sector and the community itself in responding to both an ageing population and to the loss of younger working age people. These twin challenges may have a significant impact on Council in financial terms and in relation to the delivery of services and the provision of facilities for a changing population.


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An ageing population may also result in skill shortages which will impact on Council, local business and the community. There is positive news in the Ageing Strategy too – Lithgow is a resilient, friendly and supportive community with a strong network of services that support older people in their homes and a growing number of facilities that will benefit both older people and help to attract and retain younger people and families to our community. Recommendations The Ageing Strategy Report makes a number of recommendations for Council and other agencies to progressively implement. Recommendations are made around the themes of Preparation for Ageing, Social Engagement, Transport and Access, Healthy Lifestyles, Housing and Accommodation, Health and Community Care and Issues for Council. POLICY IMPLICATIONS Nil. FINANCIAL IMPLICATIONS Implementation of the Ageing Strategy recommendations will be undertaken progressively in Council’s Management Plan. LEGAL IMPLICATIONS Nil. ATTACHMENTS 1. Draft Ageing Strategy Report RECOMMENDATION

THAT Council: 1. Receives the Draft Ageing Strategy Report; 2. Places the Draft Ageing Strategy Report on public exhibition until Friday 10

February at Council's Administration Centre, Lithgow Library Learning Centre, Portland and Wallerawang Libraries and on Council’s website; and

3. Extends its thanks to those who participated on the Advisory Committee and provided their time and expertise in the development of this report.


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FINANCE REPORTS

ITEM-19 FINAN - 12/12/11 - COUNCIL INVESTMENTS HELD 30TH NOVEMBER 2011

REPORT FROM - FINANCE MANAGER C FARNSWORTH REFERENCE Min No 11-342: Ordinary Meeting of Council 22 August 2011 (July 2011) Min No 11-374: Ordinary Meeting of Council 12 September 2011 (Aug 2011) Min No 11-411: Ordinary Meeting of Council 10 October 2011 (Sept 2011) Min No 11-474: Ordinary Meeting of Council 21 November 2011 (Oct 2011) SUMMARY To advise Council of investments held as at 30 November 2011 for the 2011/12 financial year. COMMENTARY Council’s total investment portfolio, as at 30 November 2011 when compared to 31 October 2011, has decreased by $640,218.91 from $11,449,140.31 to $10,808,921.40. Investments fluctuate as part of the normal process depending on the particular month and the extent of expenditure on major works. Council will note approval was provided at the meeting of 21 November 2011 to drawn down $2,900,000 in loan funds by Minute No: 11-466 $400,000 for Browns Gap and Minute No: 11-473 $2,500,000 for the Lithgow STP. This funding is currently being negotiated.

INVESTMENT REGISTER 2011/12

INSTITUTION

INV TYPE

DATE LODGED

DATE DUE

DAYS

INT

VALUE 31.10.11

VALUE 31.11.11

% OF

TOTAL

ANZ TD 14.09.11 13.12.11 90 5.80 806,060.04 806,060.04 7.46% TD 14.10.11 14.12.11 60 5.42 509,407.68 509,407.68 4.71% CBA On Call 4.70 754,589.37 50,000.00 0.46% 01.11.11 01.12.11 30 5.21 500,000.00 504,693.15 4.67% IMBS TD 28.11.11 27.02.12 91 5.70 1,076,452.37 1,091,847.11 10.10% TD 30.11.11 28.02.12 90 5.70 713,798.54 724,006.84 6.70% TD 15.09.11 14.12.11 90 5.85 1,014,871.23 1,014,871.23 9.39% NAB TD 08.11.11 08.02.12 90 5.85 1,066,672.63 1,082,216.83 10.01% WESTPAC TD 08.07.11 08.01.12 182 6.00 276,407.00 276,407.00 2.56% TD 08.07.11 08.01.12 182 6.00 552,814.03 552,814.03 5.11% TD 29.10.11 30.01.12 91 5.77 1,140,370.61 1,140,370.61 10.55% ST GEORGE On Call 4.50 563,928.34 566,203.37 5.24% 27.09.11 04.01.12 94 5.81 513,948.24 513,948.24 4.75% TD 19.10.11 19.04.12 182 5.90 832,927.30 832,927.30 7.71% SUNCORP TD 08.11.11 08.01.12 62 5.56 1,126,892.93 1,143,147.97 10.58% TOTAL 11,449,140.31 10,808,921.40 100.00% INTERNAL LN (Commercial Loan Int Rate)

Gen to Sew

15.01.11 On Receipt of Ext Loan

7.31 2,750,000.00 2,750,000.00

I, Carol Farnsworth, Lithgow City Council’s Internal Services Manager (Responsible Accounting Officer) certify as required under Local Government (General) Regulations 2005, that Council's investments have been made in accordance with the Local Government Act 1993, Regulations and Lithgow City Council's Investment Policy.


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On the graph below historical and current investments are shown for 2011/12 to 30 November 2011.

0

5,000

10,000

15,000

20,000

25,000

INVESTMENTS 2000/01 TO 2011/12 $'000

POLICY IMPLICATIONS Investments are held in accordance with the Lithgow City Council's Investment Policy at the date of investing the funds. On 21 November 2011 Council adopted the current version of the Investment Policy as Policy 8.2 which is currently on exhibition. The policy was reviewed following the Minsters Order on 12 January 2011. FINANCIAL IMPLICATIONS Interest received to 31 October 2011 is $233,774.92 of an estimated $550,802.00 shown in the 2011/12 Management Plan. Interest is paid on the maturity date of the investment. LEGAL IMPLICATIONS Investments are held in accordance with the Lithgow City Council's Investment Policy at the date of investing the funds. On 21 October 2008 Council adopted the current version of the Investment Policy as Policy 8.2 and all future investments will comply with this Policy which accords with the requirements of the:

• Local Government Act 1993 - Section 625 • Local Government Act 1993 - Order dated 12 January 2012 • Local Government (General) Regulation 2005 • Trustee Amendment (Discretionary Investments) Act 1997 Section 14A(2), 14c(1)

& (2) RECOMMENDATION

THAT Investments of $10,808,921.40 for the period ending 30 November 2011 be noted.


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COMMITTEE MEETINGS

ITEM-20 OPER - 12/12/11 - WATER COMMITTEE MEETING MINUTES 28TH OCTOBER 2011

REPORT FROM: GROUP MANAGER OF OPERATIONS - IAN STEWART SUMMARY This report details the Minutes of the Water Committee Meeting held on 28 October 2011. COMMENTARY At the Water Committee held on 28 October 2011, there were (7) items discussed by the Committee.

1. Terms of reference. 2. Installation of Fluoridation equipment 3. Infrastructure Renewal 4. Water Charges 5. Cullen Bullen Reticulation 6. Strategic Plans 7. Performance Monitoring by the NSW State Government

POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS Nil LEGAL IMPLICATIONS Nil ATTACHMENTS 1. Minutes from the Water Committee meeting of 28 October 2011. 2. Terms of Reference RECOMMENDATION

THAT Council: 1. Adopt the Terms of Reference for the Councils Water Committee; and 2. Notes the minutes of the Water Committee held on 28 October 2011.


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ITEM-21 OPER - 12/12/11 - TRAFFIC AUTHORITY LOCAL COMMITTEE MEETING MINUTES 13TH OCTOBER 2011

REPORT FROM: GROUP MANAGER OF OPERATIONS - IAN STEWART SUMMARY This report details the Minutes of the Traffic Authority Local Committee Meeting held on 13 October 2011. COMMENTARY At the Traffic Authority Local Committee meeting held on 13 October 2011, there were five (5) items discussed by the Committee.

1. Confirmation of the Minutes from the previous meeting.

2. Business Arising from Previous Minutes – 0 Items

3. Ongoing business from previous meetings – 10 Items - Intersection of Cox, Lett, Vale and Tramway Avenue – Portland - Sunny Corner and Portland Road speed Statistics - Reserve Road – Marrangaroo - Resident Parking – Padley Street Lithgow - Magpie Hollow Road – South Bowenfels - Speed Limit reduction request – Cox’s River Road - Hungry Jacks Development Application 008/11DA - Williwa Street and Payne Street laneway – Portland - Intersection of Rifle Parade and Methven Street – Lithgow - Sandbags – Fullagar Avenue Lithgow

4. New Business – 13 items

- Proposed bus pull off area Great Western Highway/Baaners Lane intersection Little Hartley

- Disabled Parking zone – Lithgow Public School Mort Street Lithgow - Disabled Parking Zone – Wolgan Street Portland - No Stopping Zone – Wallerawang Main Street - Disabled Parking zone – Wallerawang Grocery Store, Main Street Wallerawang - Jones Bros Bus Company – New Bus Zones Main Street Lithgow - Burton Street and Inch Street intersection Lithgow - Marjorie Jackson Laneway Lithgow - Speed Limit Browns Gap – Hartley - Intersection of Kirkland Link and Valley View Drive Lithgow - Club Lithgow – Lithgow Street - Speeding, Drink Driving, Blocking Pedestrian Access - Crane Road Lithgow - Protective Barrier - Clwydd Street Lithgow


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5. General Business – 8 Items - Permanent Electronic Variable Message Sign (VMS) installation – Mort Street - Update State Debt Recovery Office Parking- Lithgow - Stop/Give way Sign – Sir Thomas Mitchell Drive Lithgow - Cooerwull School Laneway traffic mirror - Request for Disabled parking space – Council car park - Australian Motor Sport Action Group – Rally - Central Tablelands Mountain Bike Club – Celebrate Lithgow Charity Road cycle

challenge - Parking in the No Stopping zone – Eskbank Street Lithgow

POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS Nil LEGAL IMPLICATIONS Nil ATTACHMENTS 1. Minutes from the Traffic Authority Local Committee meeting of 13 October 2011 RECOMMENDATION

THAT Council: 1. Notes the minutes of the Traffic Authority Local Committee meeting held on 13

October 2011. 2. Install No Stopping Signage on both sides of the Padley Street laneway for a

distance of 15 metres. 3. Install a traffic mirror in the laneway located next to St Josephs School at

Portland 4. Install Stop signs on the Northern and Southern side of the intersection of

Methven Street and Rifle Parade Lithgow. 5. Erect the correct signage and stencil the parking zone with the standard

disabled sign in front of Lithgow Public School in Mort Street Lithgow. 6. Install a disabled parking zone at Wolgan Street Portland. 7. Install the appropriate No Stopping signage on the approach to the Black Bridge

in Wallerawang. 8. Install No Stopping signage for a distance of 10 metres, from the intersection of

Burton and Inch Street Lithgow along the south western corner. 9. Install over-sized speed humps along the car park section of the Marjorie

Jackson soccer field road and the laneway that exits on to Read Avenue at the Marjorie Jackson soccer fields.

10. Install Stop Signs and white line markings at the intersection of Valley Drive and Kirkland Link Lithgow and that the tree be trimmed to improve site distance for vehicles exiting this intersection.


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11. Meet with the residents of Crane Road Lithgow, to discuss the possible installation of speed humps as a potential traffic calming measure.

12. Install a stop sign at the intersection of Sir Thomas Mitchell Drive and Magpie Hollow Road at South Bowenfels.

13. Replace the traffic mirror in the laneway behind Cooerwull School in Lithgow. 14. Install a disabled car park adjacent to the laneway that enters Main Street in the

Mort Street Council car park.

ITEM-22 OPER - 12/12/11 - TRAFFIC AUTHORITY LOCAL COMMITTEE MEETING MINUTES 17TH NOVEMBER 2011

REPORT FROM: GROUP MANAGER OF OPERATIONS - IAN STEWART SUMMARY This report details the Minutes of the Traffic Authority Local Committee Meeting held on 17 November 2011. COMMENTARY At the Traffic Authority Local Committee meeting held on 17 November 2011, there were five (5) items discussed by the Committee.

1. Confirmation of the Minutes from the previous meeting.

2. Business Arising from Previous Minutes – 0 Items

3. Ongoing business from previous meetings – 20 Items - Intersection of Cox, Lett, Vale and Tramway Avenue – Portland - Sunny Corner and Portland Road speed Statistics - Reserve Road – Marrangaroo - Resident Parking – Padley Street Lithgow - Magpie Hollow Road – South Bowenfels - Speed Limit reduction request – Cox’s River Road - Williwa Street and Payne Street laneway – Portland - Intersection of Rifle Parade and Methven Street – Lithgow - Sandbags – Fullagar Avenue Lithgow - Proposed bus pull off area Great Western Highway/Baaners Lane intersection

Little Hartley - Disabled Parking zone – Wallerawang Grocery Store, Main Street Wallerawang - Speed Limit Browns Gap – Hartley - Disabled Parking Zone – Wolgan Street Portland - No Stopping Zone – Wallerawang Main Street - Burton Street and Inch Street intersection Lithgow


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- Marjorie Jackson Laneway Lithgow - Intersection of Kirkland Link and Valley View Drive Lithgow - Club Lithgow – Lithgow Street - Speeding, Drink Driving, Blocking Pedestrian Access - Crane Road Lithgow - Protective Barrier - Clwydd Street Lithgow

4. New Business – 5 items

- Pedestrian Crossing, No Parking Signage – Rabaul Street Lithgow - Vehicles for Sale – Great Western Highway - Lithgow Legacy Disabled Parking zone – 50 Main Street Lithgow - Request for more Disabled parking Zones – Main Street Lithgow - One way traffic signs and road marking – Burns Lane Lithgow -

5. General Business – 4 Items - Roads and Traffic Authority Change of Name - Disabled Parking Zone - Queen Elizabeth Park Lithgow - Development Application – Car Wash Main Street Lithgow - Celebrate Lithgow Charity Bike Ride Event

POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS Nil LEGAL IMPLICATIONS Nil ATTACHMENTS 1. Minutes from the Traffic Authority Local Committee meeting of 17 November 2011 RECOMMENDATION

THAT Council: 1. Notes the minutes of the Traffic Authority Local Committee meeting held on 17

November 2011; and 2. Install stencilled one way directional arrows along Burns Lane Lithgow.


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ITEM-23 COMM - 12/12/11 - BLUE MOUNTAINS CROSSING COMMITTEE MEETING MINUTES 9TH NOVEMBER 2011

REPORT FROM: CULTURAL DEVELOPMENT OFFICER – WENDY HAWKES REFERENCE Min No 11-338: Ordinary Meeting of Council held 22 August 2011 SUMMARY This report details the Minutes of the Crossing of the Blue Mountains Committee Meeting held on 9 November 2011. COMMENTARY At the Blue Mountains Crossing Committee held on 9 November 2011, there were seven (7) items discussed by the Committee.

1. Present and Apologies 2. Background to Project 3. Terms of Reference 4. Nomination of Committee Members 5. Signage for Cox’s Road 6. Proposed Projects 7. General Business

The Committee has recommended that Council considers allocating funding of $20,000, comprising $10,000 cash and $10,000 in-kind support in the 2012/12 Management Plan towards bicentenary events. The Committee has also proposed minor changes to the Committee Terms of Reference and seeks Council’s endorsement of nominations from each member organisation to the Committee. The Committee has also recommended the installation of signage along the Cox’s Road and that Council considers allocating funding of $20,000 in the 2013/2014 Management Plan for the Cox’s Road signage if state and federal government funding is not forthcoming. POLICY IMPLICATIONS Nil. FINANCIAL IMPLICATIONS The Committee has recommended that Council considers allocating funding of $20,000, comprising $10,000 cash and $10,000 in-kind support in the 2012/12 Management Plan towards bicentenary events.


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The Committee has also recommended the installation of signage along the Cox’s Road and that Council considers allocating funding of $20,000 in the 2013/2014 Management Plan for the Cox’s Road signage if state and federal government funding is not forthcoming. LEGAL IMPLICATIONS Nil. ATTACHMENTS 1. Minutes from the Crossing of the Blue Mountains Committee Meeting of 9 November 2011. RECOMMENDATION

THAT Council: 1. Notes the Minutes from the Crossing of the Blue Mountains Committee

Meeting of 9 November 2011; 2. Considers allocating in the 2012/2013 Management Plan, funding of

$20,000, comprising $10,000 cash and $10,000 in-kind support towards bicentenary events;

3. Endorses the following changes to the Committee Terms of Reference: • Under “Resolutions” on page 1, replace “11 June” with “20 June” • Under “Committee’s Responsibilities” on page 2, replace “the

completion of Cox’s Road” with “Macquarie’s journey to Bathurst”. • Under “Committee Membership” on page 2, replace “Cox’s Road

Steering Committee” with “Cox’s Road Project Committee”. 4. Endorses the following people, nominated by each organisation,

for membership of the committee; • Lithgow City Council: Mayor Neville Castle, Clr Col Hunter • Duncan Wass, Seamus Casey and Ramsay Moodie from the Hartley

District Progress Association • National Trust: Noela Cullen (Alternative: Joan Costello) • Cox’s Road Project Committee: Patsy Moppett • Blue Mountains Association of Cultural Heritage Organisations: Joan

Kent • Royal Australian Historical Society: (Yet to be nominated) • Lithgow District Family History Society: (Yet to be nominated) • Mingaan: Helen Riley • Wiradjuri Council of Elders: (Yet to be nominated) • Gundungurra Tribal Council: (Yet to be nominated)

5. Invites a representative from the Hartley and Mt Blaxland Reserve Trust onto the committee; and

6. Endorses the installation of signage along the Cox’s Road at the points identified and that Council consider allocating funding of $20,000 in the 2013/2014 Management Plan for the Cox’s Road Signage if state and federal government funding is not forthcoming.


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ITEM-24 COMM - 12/12/11 - YOUTH COUNCIL MEETING MINUTES 16TH NOVEMBER 2011

REPORT BY: COMMUNITY DEVELOPMENT OFFICER – VIKTORIA GULABOVSKI REFERENCE Min No 10-279: Ordinary Meeting of Council 12 July 2010 Min No 10-413: Ordinary Meeting of Council 20 September 2010 Min No 10-457: Ordinary Meeting of Council 1 November 2010 Min No 10-545: Ordinary Meeting of Council 13 December 2010 Min No 11-58: Ordinary Meeting of Council 14 February 2011 SUMMARY This report details the minutes of the Youth Council meeting held 16 November 2011 and seeks Council endorsement of nominations for membership of the Youth Council. COMMENTARY At the Youth Council meeting held on 16 November 2011 there were six (6) items discussed by the committee:

1. Welcome and Apologies 2. Introductions 3. Terms of Reference 4. Council Cultural Development Officer 5. Council Events Coordinator 6. General Business

Following a fall off in membership since 2010, a concerted attempt has been made to promote the Youth Council in local schools and through the media. It is pleasing that this has resulted in a number of nominations being received from young people for membership of the Youth Council. In accordance with the Youth Council Terms of reference, the Youth Council is comprised of the following representation:

• 2 Councillors • Lithgow City Council General Manager or his nominee • 2 youth work professionals • A minimum of 6 people aged between 11 and 24 years who reside, work or attend

school in the Lithgow local government area.

It is recommended that all nominations received be endorsed by Council. POLICY IMPLICATIONS In accordance with the terms of reference of S355 Committees of Council.


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FINANCIAL IMPLICATIONS Nil LEGAL IMPLICATIONS Local Government Act NSW 1993, Section 356 ATTACHMENTS 1. Minutes of Youth Council meeting held 16 November 2011. RECOMMENDATION

THAT Council: 1. Notes the minutes of the Youth Council meeting held on 16 November 2011;

and 2. Endorses nominations from the following for membership of the Youth Council:

• Sharni Banks • Bianca McCann • Zachary Drag • Patsy Riley • Brenella Abdel-Rehim • Joel Cama • Patrice Newsome • Madeline Batt • Hannah Wolfenden • Briana Burrett • Ethan Perry • Jenny Martin • Melissa Besley • Morgan Brown • Darcy Allan • Mallory Sedger • Kasey Fitzgerald • Rozanne Hopkins • Sharntelle Uren • Alex Strain


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ITEM-25 COMM - 12/12/11 - TOURISM ADVISORY COMMITTEE MEETING MINUTES 22ND NOVEMBER 2011

REPORT FROM: TOURISM MANAGER – KELLIE BARROW REFERENCE Min No 11-35: Ordinary Meeting of Council 24 January 2011 Min No 11-83: Ordinary Meeting of Council 7 March 2011 Min No 11-217: Ordinary Meeting of Council 30 May 2011 Min No 11-413: Ordinary Meeting of Council 10 October 2011 SUMMARY This report details the Minutes of the Tourism Advisory Committee Meeting held on 22 November 2011. COMMENTARY At the Tourism Advisory Committee held on 22 November 2011, there were ten (10) items discussed by the Committee.

1. Present and apologies. 2. Confirmation of Minutes from the Previous Meeting. 3. Business Arising from Previous Meeting. 4. Tourism Strategy Workshops 5. Destination NSW Product Development Funding 6. Destination NSW Demand Building Funding 7. Destination NSW Regional Flagship Funding 8. NSW Tourism Awards 9. Tourism Manager’s Report. 10. General Business

POLICY IMPLICATIONS Nil. FINANCIAL IMPLICATIONS Nil. LEGAL IMPLICATIONS Nil ATTACHMENTS 1. Minutes from the Tourism Advisory Committee meeting of 22 November 2011.


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RECOMMENDATION

THAT Council: 1. Notes the minutes of the Tourism Advisory Committee held on the 22 November

2011; 2. Notes that the Council has received $45,000 from Destination NSW for product

development which will be used for gateway town entrance signage at Capertee, directional signage for tourist trails in the Portland and Wallerawang area, and interpretative signage for tourists trails relating to our industrial heritage;

3. Notes that Council has received $25,000 from Destination NSW for demand building which will contribute to the production of the next Lithgow Visitors Guide; and

4. Notes that Council has received $10,000, the second year in a row, under the Destination NSW Flagship Funding for the Lithgow Flash Gift.

ITEM-26 COMM - 12/12/11 - SOUTH LITTLETON HALL RENOVATION SECTION 355 COMMITTEE MINUTES 8TH NOVEMBER 2011

REPORT BY: MANAGER COMMUNITY AND CULTURE – MATTHEW JOHNSON REFERENCE Min No 11-480 Ordinary Meeting of Council held 21 November 2011. SUMMARY This report details the Minutes of the South Littleton Hall Renovation Committee meeting of 8 November 2011. COMMENTARY At the South Littleton Hall Renovation Committee meeting held on 8 November 2011 there were seven (7) items discussed by the committee.

Item 1: Present And Apologies Item 2: Confirmation Of Minutes From The Previous Meeting Item 3: Business Arising From 4 October Minutes Item 4: Works Progress Item 5: Budget Item 6: Project Deadlines Item 7: General Business

POLICY IMPLICATIONS NIL


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FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS NIL ATTACHMENTS 1. South Littleton Hall Renovation Committee meeting minutes dated 8 November 2011. RECOMMENDATIONS

THAT Council notes the minutes of the South Littleton Hall Renovation Committee meeting of 8 November 2011.

ITEM-27 COMM - 12/12/11 - CRIME PREVENTION COMMITTEE - TERMS OF REFERENCE

REPORT BY: MANAGER COMMUNITY AND CULTURE – MATTHEW JOHNSON REFERENCE Min No 09-396: Ordinary Council Meeting 14 September 2009 Min No 09-381: Ordinary Council Meeting 14 September 2009 Min No 11-123: Ordinary Meeting of Council held 28 March 2011 Min No 11-157: Ordinary Meeting of Council held 18 April 2011 Min No 11-218: Ordinary Meeting of Council held 30 May 2011 SUMMARY This report recommends amendments to the Crime Prevention Committee Terms of Reference. COMMENTARY The Crime Prevention Committee was established at the Ordinary Meeting of Council held 14 September 2009 (Min 09-396) with the following principal responsibilities:

• To provide advice to Council on crime issues in Lithgow. • To assist in the identification and implementation of crime prevention strategies. • Provide input into the implementation of the Lithgow Crime Prevention Plan. • Monitor the implementation of the Lithgow Crime Prevention Plan • To actively contribute and participate in local crime prevention initiatives.

Membership of the Committee comprises:

• Two Councillors • Lithgow City Council General Manager or his nominee (Manager Community and

Culture)


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• Lithgow Police • Lithgow Information and Neighbourhood Centre • Lithgow Community Projects • Domestic Violence Liaison Committee • Lithgow PCYC • Lithgow Business Association • Lithgow Liquor Accord • Lithgow Community Health Centre • NSW Department of Housing • Lithgow Youth Council

A number of members organisations have not been attending meetings which has created difficulties in obtaining a quorum and undertaking the work of the Committee. The Terms of Reference state that a quorum shall be 50% plus one of all voting members, which is 7 members. There has to date been no member attending from the Domestic Violence Liaison Committee. Given that the primary focus of the Lithgow Community Projects’ representative is domestic violence, and that member is also a member of the Domestic Violence Liaison Committee, it is recommended that the Terms of Reference be amended to remove the representative from the Domestic Violence Liaison Committee. It is further recommended that Council writes to all remaining member organisations asking them to reconfirm their desire to sit on the Committee. Responses will be reported to Council in early 2012. It is further recommended that the Terms of Reference be amended to establish a fixed quorum of 5 members. Council is empowered under Regulation 260 of the Local Government (General) Regulation 2005 to do so as follows:

(1) A council may, by resolution, establish such committees as it considers necessary. (2) A committee is to consist of the mayor and such other councillors as are elected by the councillors or appointed by the council. (3) The quorum for a meeting of a committee is to be:

(a) such number of members as the council decides, or (b) if the council has not decided a number--a majority of the members of the committee.

POLICY IMPLICATIONS Nil. FINANCIAL IMPLICATIONS Nil. LEGAL IMPLICATIONS Council is empowered under Regulation 260 of the Local Government (General) Regulation 2005 to establish committees as follows:


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(1) A council may, by resolution, establish such committees as it considers necessary. (2) A committee is to consist of the mayor and such other councillors as are elected by the councillors or appointed by the council. (3) The quorum for a meeting of a committee is to be:

(a) such number of members as the council decides, or (b) if the council has not decided a number--a majority of the members of the committee.


THAT: 1. The Crime Prevention Committee Terms of Reference be amended to remove

the representative from the Domestic Violence Liaison Committee. 2. Council writes to all remaining member organisations asking them to reconfirm

their desire to sit on the Crime Prevention Committee. 3. The Crime Prevention Committee Terms of Reference be amended to establish

a fixed quorum of 5 members.


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DELEGATES REPORTS

ITEM-28 DELEGATES REPORT - 12/12/11 - MINING RELATED COUNCILS MEETING HELD ON 11TH NOVEMBER 2011

REPORT FROM: COUNCILLOR NEVILLE CASTLE, MAYOR COMMENTARY At the most recent meeting of the NSW Association of Mining Related Councils which was held on Cobar on Friday 11th November 2011 the new executive was elected. John Davis from Orange City Council stood down from the position of Chairperson after a number of years and was replaced by Councillor Coleen Fuller from Gunnedah Shire Council. She was elected unopposed for the Chairperson. The Deputy Chairs was Councillor Lilliane Brady from Cobar Shire Council and myself, Councillor Neville Castle. There were ten other people elected to Executive including Councillor John Davis and also the other previous Deputy Councillor Ken Bates from Narrabri Shire Council. During the meeting thankyous were given to both John Davis and Ken Bates for their work over a number of years on behalf of the Association. It was also the final meeting for the CEO of the organisation, Margaret McDonald Hill, who has been in that position for 13 years. The outgoing Chairpersons report indicated apart from the successes that had been had by the Mining Related Councils that the new challenge in the upcoming months and years will be to be negotiate with the Government about our “Royalties for Regions” concept which we believe the government agrees in principle with but we are yet to see them act on. The Executive Officer has contacted the Director of the Air Quality Section / Environment Standards Branch of the Environment Quality Division which does air monitoring and found out that a new national plan for clear air is in the early stages. Lithgow Council will be interested to see how this plan operates as it may effect areas such as Blackmans Flat. The Association has agreed to a donation of approx $1000 for the displaying of Bill O’Neill who was a past member and life member of this Association memorabilia, which has been transported to the Trades Hall in Broken Hill. This money will help pay for signage in regard to the Bill O’Neill collection. From the Executive Officer’s report apart from the adoption of the accounts for the year, a strategy for the replacement of the Executive Officer was agreed to by the members. It is hoped that a new Officer will be in place for the New Year in February.


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The Executive Officer has made submissions on FIFO / DIDO (Fly In Fly Out / Drive In Drive Out) to the Federal Governments House of Representatives Standing Committee on Regional Australia. This Committee sees that these options are not helpful in parts of Regional Australia to the local communities where the mining takes place. A brief update was given on the success of the lobbying of the Association on acquiring approx $35M for government funding towards the planning of the Maldon Dom Barton Rail Line. This is one significant step forward for the line and comes about following the Federal Governments announcement approx one month ago. The announcement also indicated that this line would be put on Infrastructure Australia’s list of priorities to be funded. The Mining related Councils welcomed Warrumbungle Shire Council to the Association and they will be hosting the first meeting in February 2012. Also in attendance at this meeting were representatives from Narromine Shire Council who are looking to possibly join the Association in 2012. RECOMMENDATION

THAT the report on the Mining Related Councils Meeting held on Friday 11th November 2011 be noted.

ITEM-29 DELEGATES REPORT - 12/12/11 - CENTROC MEETING HELD ON 25TH NOVEMBER 2011

REPORT FROM: THE MAYOR, COUNCILLOR NEVILLE CASTLE REFERENCE NIL SUMMARY This report provides outlines the most recent meeting of Centroc, including the AGM, held on Friday 25 November 2011. COMMENTARY The regular quarterly meeting of Centroc was held on Friday 25 November 2011 in Oberon. This was a change of date to allow representatives from councils in the Federal seat of Calare to attend a meeting in Canberra with Senator Stephen Conroy in relation to digital television.


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There were a number of presentations to the meeting, including:

• Clr Ray Donald, Mayor of Bogan Council and President of the NSW Shires Association

• Andrew Crowley, Bathurst Director TAFE NSW • Chris Glennon, General Manager Lachlan CMA • Gavin Priestly, Regional Manager Riverina Western Region NSW Public Works

Centroc is still working towards a number of significant goals for the region including the lobbying for the provision of the Bells Line Expressway between Lithgow and the M7; provision of a sustainable water supply for the councils of the Central West, here Centroc is leading councils through delivering a number of strategic documents to help ensure compliance with best practice; and progressing the implementation of the 'Beyond the Range' program to name but a few. Following the ordinary meeting the Annual General Meeting was held with the current board members being reinstated to the executive, this includes:

• Clr Phyllis Miller, Forbes Shire Council as the Chair • Clr John Davis, Orange Council as the Deputy Chair • Clr Neville Castle as the immediate past chair • Clr Greg Westman, Bathurst Regional Council as an Executive Member • Clr Ken Keith, Parkes Shire Council as an Executive Member • Clr Bill West, Cowra Council as an Executive Member • Ms Carissa Bywater, Forbes Shire Council as Secretary/Treasurer • Messers Styles, Boyd, Sherley, Devrey and Bailey as the balance of the Executive

The Annual Report was presented to this meeting. POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS NIL ATTACHMENTS NIL - Centroc Annual Report is available upon request. RECOMMENDATION

THAT Council note the report on the Centroc Meeting held on 25th November 2011.


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BUSINESS OF GREAT URGENCY

In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only of: a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of

great urgency.

Agenda for ordinary meeting 12 December...

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