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Agenda for 3/16/00 Team Presentation Budgets Grant writing Software and Website assignment

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Budget: a list of all goods and services for which

payment may be made.

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Functional Budget Functional: Assembles data in

terms of categories for which money will be used.

Can readily link categories to program purposes

Uses broad categories, lacks distinct classifications

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Line-item Classification

Lists sums allocated to specific programs categories

Shows specific accountability for expenditures

Does not allow director to change expenditures

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Program costs:Personnel

Varies widely according to quality, geographic location, age of children,and not-for/ for-profit status

Percent of budget between 30-75%

Average for profit percentage 54%

Average not-for-profit 62%

Not-for profit range generally between 60-75%

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Program Costs: Other

Housing, space, utilities: 10-12% Equipment: 2- 3% Food: 11-15% Insurance and other exp.

remaining

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Program Costs

Cash costs: The amount that centers actually charge and collect for services

Full cost: Amount required to operate a program if all costs were included Ex. Free space from a house of worship

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Income: Varies widely

Registration fees: May be as much as 2%

Tuition: Many variables influence this

Federal or state subsidies: See chart

Contributions:May be cash (United Way) or in-kind such as donated space or materials

Fund-raising:Events, projects, grants (Usually for specific purpose)

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Tuition

Is a deposit required? Pros, cons Sliding-scale or fixed fee? Discount for more than one child

per family? Policies for uncollected/ late tuition

payments? Know percentage and budget for this!!!

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Tuition

Calculations used fees for 3-4 yr olds, and attending full-day 5 days per week as baseline

Infant fees=28% higher

Toddler fees=15% higher

School age: Before and after

school=26% less After school

only=55%

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Grant-writing

Sources of funds: Government agencies (Federal, state,

local) Charitable organizations Sororal or fraternal organizations Foundations

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How to find out sources?

Request for proposal (RFP) “Hit the pavement” for local groups Federal register (website) Collaborative networking with other

providers State child care agency through Child

Care and Development Block Grants (CCDBG)

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Writing the Proposal

Do the homework! Get description and

grant forms May need lit review

(federal) and or demographic assessment of need (federal and state)

Write prospectus: abstract-like but about 2-3 pages

Follow exact guidelines as described in application

See Heather Perry example

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Grant Formats/Contents

Title page Statement of

problem Program goals

and objectives Population to be

served Plan of procedure

Project administration

Project evaluation Future funding Budget Appendices See handout for

terms and content

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Software/Website evaluations

Assignment description

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For next time:

Read Robertson chapters Read S & D chapters 7 & 9 Nutrition chapters in S & D will be

skipped