Agenda - DCDSB

Regular Board Meeting

Agenda

Monday, November 23, 2020 7:30 p.m.

For livestreaming of this Regular Board Meeting, click here: https://dcdsb.ca/BoardMeeting

St. Francis of Assisi Catholic Education Centre 650 Rossland Road West Oshawa, ON L1J 7C4

Main Telephone Number: (905) 576-6150 Toll Free: 1-877-482-0722 Main Fax Number: (905) 721-8239

Board Web Site: www.dcdsb.ca

If you require accessibility related accommodations for attendance at this meeting, please notify the meeting organizer in advance of the meeting date so that arrangements can be made.

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Regular Board Meeting Monday, November 23, 2020 7:30 p.m. Durham Catholic District School Board St. Francis of Assisi Catholic Education Centre 650 Rossland Road West, Oshawa

Open Session Agenda Page

A. Call to Order

a.1 Motion to Move In Camera (7:00 p.m.) a.2 National Anthem a.3 Acknowledgement of Traditional Territory a.4 Memorials and Prayer – Student Trustees a.5 Roll Call and Apologies

B. Approval of Agenda

b.1 Changes to Printed Agenda b.2 Approval of Agenda

C. Announcements

c.1 Announcements from the In Camera Session of the Board Meeting c.2 Appointments and Transfers

D. Notices of Motions

E. Declaration of Interest

e.1 Declaration of Conflict of Interest

Open Session Agenda Monday, November 23, 2020 Page 2

F. Actions to be Taken

f.1 Approval and Signing of Minutes of the Open Session of the Regular Board Meeting of October 26, 2020 ...................................................................... 4

f.2 Business Arising from the Open Session of the Regular Board Meeting of October 26, 2020

f.3 Approval and Signing of Minutes of the Open Session of the Regular Board Meeting (Policy) of November 9, 2020 ..................................................... 20

f.4 Business Arising from the Open Session of the Regular Board Meeting (Policy) of November 9, 2020

G. Presentations

g.1 Durham Student Transportation Services Annual Report – Ryan Putnam, Superintendent of Business & CFO

g.2 2019/2020 Financial Statements – Ryan Putnam, Superintendent of Business & CFO

H. Delegation

I. Consideration of Motion

i.1 Motions to be read in Open Session from the In Camera Session of the Board Meeting of November 23, 2020

J. Unfinished Business from Previous Meeting

K. Committees

k.1 Committee Reports k.1.1 I.P.R.C. Report for October 2020 ............................................................. 31 k.1.2 Special Education Advisory Committee Meeting – November 3,

2020 ......................................................................................................... 32 k.1.3 Durham Catholic Parent Involvement Committee Meeting Minutes –

November 5, 2020 ................................................................................... 42

k.2 Matters Referred from Committee k.2.1 2019/2020 Audited Financial Statements ................................................ 50

Open Session Agenda Monday, November 23, 2020 Page 3

L. Staff Reports

l.1 Chair’s Report l.1.1 Chair’s Verbal Report l.1.2 Student Trustees’ Verbal Report

l.2 Director’s Report l.2.1 COVID-19 Operational and Academic Update ......................................... 82 l.2.2 Director’s Verbal Report

l.3 Academic Services l.3.1 French Immersion Program Update ......................................................... 86

l.4 Business Services

l.4.1 Durham Student Transportation Services Annual Report ........................ 96 l.4.2 Honoraria for Board Members ............................................................... 113

l.5 Equity and Inclusive Education l.5.1 Black Community Consultations ............................................................ 116

l.6 Facilities Services l.6.1. Brooklin French Immersion Study November Update ............................ 118

M. Correspondence

N. Inquiries and Miscellaneous

O. Pending Items

P. Adjournment

Q. Closing Prayer – Student Trustees

Minutes of the Open Session of the Regular Board Meeting of the Durham Catholic District School Board which was held in the Board Room of the Catholic Education Centre, 650 Rossland Road West, Oshawa, on Monday, October 26, 2020.

Trustees Present Staff Present J. Oldman, Chair * T. Barill, DirectorM. Ste. Marie, Vice Chair S. GrieveT. Chapman * S. Lee-FernandesR. Damianopoulos M. O’NeillR. De Souza * M. O’ReillyM. Forster R. PutnamJ. McCafferty * R. RodriguezJ. Rinella J. Wilson

G. WinnStudent Trustees D. Amaral *A. Dela Torre*

* Attended virtually

A. Open Session Call to Order

Chair Oldman called the Open session to order at 7:00 p.m.

a.1 Motion to Move In Camera

Motion No. B2020-10-26-01 Motion to Move In Camera

Moved by J. McCafferty seconded by M. Forster

“THAT the Durham Catholic District School Board meeting move into In Camera session.”

CARRIED

Resumption of Open Session (7:35 p.m.)

a.2 National Anthem – O Canada

The meeting opened with the National Anthem.

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Minutes of the Open Session of the Regular Board Meeting Monday, October 26, 2020 Page 2

a.3 Acknowledgement of Traditional Territory

Chair Oldman acknowledged Traditional Lands and Territory.

a.4 Memorials and Prayer

The Student Trustees offered the opening prayer keeping in mind all special intentions.

a.5 Roll Call and Apologies

Trustees Chapman, De Souza, McCafferty and Chair Oldman attended virtually. Trustees and Senior Staff were introduced.

B. Declaration and Oath of Trustee

Newly appointed Trustee, Richard Damianopoulos, was sworn in as Trustee for the Townships of Scugog, Uxbridge and Brock.

The Commission of Catholic Trustee rite and Declaration and Oath were conducted by Adult Faith Animator, Katherine Mustachi, and Director Tracy Barill, respectively.

C. Approval of Agenda

c.1 Changes to printed Agenda

None

c.2 Approval of Agenda

Motion No. B2020-10-26-02 Approval of Agenda

Moved by T. Chapman seconded by J. Rinella

“THAT the Durham Catholic District School Board approve the agenda of the Monday, October 26, 2020, Regular Board Meeting as provided.”

CARRIED

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D. Announcements

d.1 Announcements from the In Camera Session of the Board Meeting of October 26, 2020

Vice Chair Ste. Marie made the following announcements.

Retirements

Elaine Hanley; Elementary Teacher, St. John Paul II Catholic School; Effective December 31, 2020

Cindy MacEachern, Elementary Teacher, St. Matthew the Evangelist CS; Effective January 31, 2021

Annette Neufeld, Elementary Panel; Effective October 31, 2020 Lissa Paiment, Consultant, Academic Services; Effective October 31, 2020

d.2 Appointments and Transfers

None

E. Notices of Motion

None

F. Declarations of Interest

f.1 Declaration of Conflict of Interest

None

G. Actions to be Taken

g.1 Approval and Signing of Minutes of the Open Session of the Regular Board Meeting of September 28, 2020

Motion No. B2020-10-26-03 Approval and Signing of Minutes

Moved by M. Forster seconded by M. Ste. Marie

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“THAT the Durham Catholic District School Board approve the Minutes of the Open session of the September 28, 2020 Regular Board Meeting.”

CARRIED

g.2 Business Arising from the Open Session of the Regular Board Meeting of September 28, 2020

None

g.3 Approval and Signing of Minutes of the Open Session of the Special Board Meeting of October 15, 2020

Motion No. B2020-10-26-04 Approval and Signing of Minutes

Moved by J. McCafferty seconded by M. Ste. Marie

“THAT the Durham Catholic District School Board approve the Minutes of the Open session of the October 15, 2020 Special Board Meeting.”

CARRIED

g.4 Business Arising from the Open Session of the Special Board Meeting of October 15, 2020

None

H. Presentations

h.1 Supporting Achievement of the Ontario Secondary School Diploma and Expansion of Mature PLAR (Prior Learning Assessment and Recognition) at Archbishop Anthony Meagher Catholic Continuing Education Centre

Superintendent Wilson and Stacey Ritchie, Principal of Archbishop Anthony Meagher Catholic Continuing Education Centre, presented an overview of Mature PLAR and Supporting students earning their Ontario Secondary School Diploma (OSSD).

Principal Ritchie said that Mature PLAR is an assessment and credit granting process where eligible mature students may earn credits for prior learning, recognizing the knowledge and skills that students have gained formally and informally, outside of secondary school.

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She noted that the five-year data shows an annual increase in Mature PLAR Assessments, Mature PLAR credits earned, and an increase in the number of adult learners achieving their OSSD.

Based on consultation and feedback, the board's goals for PLAR in 2020-2021 include: - Refining Online Learning and Intake Processes

o Adult Day, Night and Summer School o Staff PD (all programs) o Referrals from Secondary Schools o Non-Credit to Credit Programs o Adult Day Credit, Correspondence, Fast Track + MPLAR Refinement &

Expansion - Continuing to Build Connections

o Secondary Schools (Benefits of MPLAR & SAL) o Alumni and Social Media o Fostering Relationships o New Partnerships

- Community Outreach Programs o Ontario Shores o Rose of Durham o YMCA o Ontario Works

Trustee Chapman thanked Superintendent Wilson and Principal Ritchie for their presentation.

h.2 2020-2021 Board Strategic Action Plan

Director Barill, along with members of the Senior Administrative Team, presented the 2020-2021 Strategic Action Plan and reviewed the goals and actions which have emerged from the Discovery 2023 Strategic Plan in consultation with students, staff and families.

Highlights from the presentation include: o Rooted in Faith: our vision, our values, and all that we do are rooted in faith o Core commitments: Excellence, Equity and Engagement o Strategic priorities: Witnessing Faith, Celebrating Inclusion and Well-Being,

Teaching and Learning, Expanding Pathways, Managing Resources Director Barill noted that the impact of the global pandemic must be taken into

account when determining the actions that will be taken in this school year to further progress on the board’s multi-year strategic plan. COVID-19 has required staff to carefully review and consider such things as:

o Allocation of resources o Adapted priorities o Enhanced focus on well-being for students, staff and families

Some of the key actions from the 2020-2021 Strategic Action Plan include:

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o The Year of Love pastoral theme o Long-term plan for access to virtual religion and family life resources o Equity and Engagement, specifically in relation to anti-Black racism o Revised elementary Math curriculum implementation o Implementation of Grade 11 English: Contemporary Indigenous Voices

course o The Right to Read; Lexia Reading Intervention Program Implementation o Implementation of Stewards of Sustainability recommendations o Advancing Technology

Trustee Damianopoulos noted that in the Celebrating Inclusion and Well-Being area of the Strategic Action Plan, the focus is on anti-Black racism. He inquired if this focus would include all groups. Director Barill responded that while all groups are important, at this point in time, based on data and experiences, particular focus needs to be given to our Black community. Superintendent Lee-Fernandes added that research has shown that anti-Black racism is especially prevalent and marginalizing and is a bigger issue at this time. The Board is looking at ways to incorporate student voice and input into the solution.

Trustee Damianopoulos inquired if the Board has an Environmental Committee or if a plan has been developed. Director Barill responded that we have had multiple plans regarding environmental sustainability and stewardship spanning many years. Most recently, an initiative regarding paperless meetings was brought to Board from our student senate last year. Superintendent Grieve commented on the Energy Management Plan, ECO Schools program and Physical Health program as other examples of environmental stewardship in which the Board has been involved.

Trustee Damianopoulos asked if staff anticipated any cost savings or efficiencies with a new Enterprise Resource Program system. Director Barill and Superintendent Putnam responded that the new system is urgently needed. It would eliminate manual and or redundant processes, would streamline workflow and would improve the accuracy and timing of information for decision-making purposes.

I. Delegation

None

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J. Consideration of Motion

j.1 Motions to be read in Open Session from the In Camera Session of the Board Meeting of October 26, 2020

Motion No. B2020-10-26-05 Motions Deemed Read

Moved by J. Rinella seconded by M. Ste. Marie

“THAT the Durham Catholic District School Board approve the Motions as deemed read from the In Camera session of the October 26, 2020 Regular Board Meeting.”

CARRIED

K. Unfinished Business from Previous Meeting

None

L. Committees

l.1 Committee Reports

l.1.1 I.P.R.C. Report for September 2020

Motion No. B2020-10-26-06 I.P.R.C. Report for September 2020

Moved by M. Forster seconded by T. Chapman

“THAT the Durham Catholic District School Board accept the I.P.R.C. report for September 2020.”

CARRIED

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l.1.2 Special Education Advisory Committee Meeting – October 6, 2020

Motion No. B2020-10-26-07 Special Education Advisory Committee Meeting – October 6, 2020


“THAT the Durham Catholic District School Board accept the report of the October 6, 2020 Special Education Advisory Committee meeting.”

CARRIED

l.1.3 Durham Catholic Parent Involvement Committee Meeting – October 8, 2020

Motion No. B2020-10-26-08 Durham Catholic Parent Involvement Committee Meeting – October 8, 2020


“THAT the Durham Catholic District School Board accept the written report from the Durham Catholic Parent Involvement Committee Meeting of Thursday, October 8, 2020.”

CARRIED

l.1.4 Finance Committee Minutes – October 19, 2020

Motion No. B2020-10-26-09 Finance Committee Minutes – October 19, 2020


“THAT the Durham Catholic District School Board receive and file the minutes of the October 19, 2020 Finance Committee meeting.”

CARRIED

l.2 Matters Referred from Committee

None

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M. Staff Reports

m.1 Chair’s Report

m.1.1 Chair’s Verbal Report

Chair Oldman acknowledged the season of Thanksgiving, extending thanks to the Board of Trustees, staff, partners and ratepayers for their involvement and continued support of our quality Catholic education system in Durham Region.

The Chair also thanked the Director of Education and Senior Administration for their work in preparing the draft Strategic Action Plan, which was presented at the meeting, with particular focus on the board’s commitment to Equity. She noted that the events of recent weeks, which have affected our board have clearly demonstrated the devastating and painful impact of anti-Black racism. She said as a board, we need to remain steadfast in our commitment to do everything we can to create culturally responsive learning environments. The Chair said our faith, and our community, call us to be better and she appreciates that staff is keeping this as a central priority.

The Chair recognized National Principals’ Month. She thanked all the new, seasoned, and aspiring principals and vice-principals; and those who have advanced to other positions of leadership – for all that they do. She noted that these past eight months have been layered with new and unanticipated events, and the strength that she has witnessed in our schools has allowed students to continue learning.

Chair Oldman noted that November 2-6, Durham Catholic school communities will join the province by acknowledging Treaties Recognition Week. She said as a school system committed to Equity, the board embraces the opportunity to learn about the role treaties play in our lives, and work together to rebuild trust and relationships with treaty partners and Indigenous peoples. She thanked all members of the Indigenous Education Advisory Circle who are instrumental in sharing cultural perspectives, and accepting our willingness to learn, grow, and educate our students.

The Chair noted that on Tuesday, October 27, members of the DCDSB community are asked to wear purple in support of the Durham Children’s Aid Society and Dnaagdawenmag Binnoojiiya. This awareness raising initiative for Child Abuse Prevention aligns with DCDSB's strategic directions and promoting student well-being and achievement.

Chair Oldman also advised that COVID-19 tracking and reporting of confirmed and resolved cases in schools continues to be updated as directed by public health at www.dcdsb.ca/covid19updates.

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m.1.2 Student Trustees’ Verbal Report

Student Trustees Dela Torre and Amaral reported on the following (see Appendix 1 for full report):

o Orange Shirt Day o Senate Instagram o Student Council o Toonies for Tuition o OSTA-AECO o Senate Inclusivity Recommendations

m.2 Director’s Report

m.2.1 2020-2021 Board Strategic Action Plan

Motion No. B2020-10-26-10 2020-2021 Board Strategic Action Plan

Moved by R. De Souza seconded by J. McCafferty

“THAT the Durham Catholic District School Board receive and file as information the 2020-2021 Board Strategic Action Plan.”

CARRIED

m.2.2 COVID-19 Operational and Academic Update

Motion No. B2020-10-26-11 COVID-19 Operational and Academic Update

Moved by M. Forster seconded by J. McCafferty

“THAT the Durham Catholic District School Board receive and file as information, the COVID-19 Operational and Academic Update dated October 26, 2020.”

CARRIED

m.2.3 Director’s Verbal Report

Director Barill acknowledged the recent incident at St. Mary Catholic Secondary School involving the malicious replacement of graduate comments with racist and derogatory remarks that caused tremendous pain and suffering to the students targeted, their families and the broader community. The Director said she feels a deep sense of responsibility for the well-being and achievement of all students. She

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said that like many in the community, she is both disturbed and distressed that this has happened.

The Director said the board is in the midst of a full investigation in collaboration with the police and will ensure that individuals responsible are held accountable. Moreover, she wants our BIPOC community to know that our senior team, our administrators and our staff are united in our resolve to redouble our efforts to combat anti-Black racism, and other forms of discrimination in our schools, while providing a faith-based educational environment for all of our students that is truly reflective of our fundamental belief in the dignity and worth of each individual as being created in the image and likeness of God.

Director Barill said the focal point for this work is our students. She noted that we have taken swift, but intentional actions to provide safe spaces for students to share with us what they need to feel included and valued in their school communities. Guided by their feedback, the board is collaborating with local Black community organizations such as Taibu and Black Rose of Pickering to support the learning of staff and students. She said the board also recognizes the need to increase diversity in our staff. She noted that last year DCDSB was one of the first boards in the province to conduct a workforce census. Recommendations emerging from that initiative will guide our actions going forward.

The Director said to support and inform our action plans, we are in the process of confirming the successful candidate to our recent posting for a newly established Equity and Engagement Officer position. The Equity and Engagement Officer will play a key role in our efforts to ensure our schools are a safe place for all students.

Director Barill said while our apologies are sincere, she knows that our community expects more of us. She said we will continue to listen, learn and collaborate to do our best to deliver meaningful change.

The Director said that earlier this evening staff outlined the strategic action plan for the year ahead. She said while this was a high-level overview – it provides a road map for us as we work and learn our way forward.

Director Barill welcomed Richard Damianopoulos to his first official meeting as a member of the Board of Trustees, representing the Townships of Scugog, Uxbridge and Brock. He was the successful candidate voted by trustees at a Special Board Meeting on October 15, 2020, and was sworn in this evening by reciting the Catholic Trustee Declaration of Oath.

The Director also acknowledged the entire Durham Catholic District School Board of Trustees. She noted that on October 19-23, we were pleased to recognize Local Government Week in our schools. This was an opportunity to engage students in developing their understanding of local government, and the role elected officials play in guiding key decisions for our communities. She said we are grateful for our Board of Trustees, made up of eight municipally elected officials, who represent our Catholic school system in their local communities and provincially, ensuring that students have access to our faith-based programs and services designed for today’s learners.

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She highlighted the many other events this month, including Learning Disabilities Month, Child Abuse Prevention, along with designated appreciation days for educators, custodians, designated early childhood educators, and other significant days. She said we were blessed to celebrate Thanksgiving Masses virtually with prayers of gratitude and healing. She thanked the parish priests who continue to be an integral part of our school communities during unusual times.

The Director concluded with a reminder that DCDSB continues to celebrate the Year of Love, expressing gratitude to all educators, administrators, support staff, students, families, clergy and community members for their commitment to Catholic education.

m.3 Continuing Education

m.3.1 Supporting Achievement of the Ontario Secondary School Diploma and Expansion of Mature PLAR (Prior Learning Assessment and Recognition) at Archbishop Anthony Meagher Catholic Continuing Education Centre

Motion No. B2020-10-26-12 Supporting Achievement of the Ontario Secondary School Diploma and Expansion of Mature PLAR (Prior Learning Assessment and Recognition) at Archbishop Anthony Meagher Catholic Continuing Education Centre

Moved by T. Chapman seconded by M. Ste. Marie

“THAT the Durham Catholic District School Board receive and file as information, the staff presentation on supporting students in achieving their Ontario Secondary School Diploma through programs at Archbishop Anthony Meagher Catholic Continuing Education Centre.”

CARRIED

m.4 Facilities Services

l.4.1 Brooklin French Immersion Study Update

Motion No. B2020-10-26-13 Brooklin French Immersion Study Update

Moved by M. Ste. Marie seconded by J. Rinella

“THAT the Durham Catholic District School Board receive and file as information the report entitled Brooklin French Immersion Study Update dated October 26, 2020.”

CARRIED

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N. Correspondence

None

O. Inquiries and Miscellaneous

None

P. Pending Items

None

Motion to Resume in Camera (9:39 p.m.)

Motion No. B2020-10-26-14 Motion to Resume In Camera

Moved by J. McCafferty seconded by R. De Souza

“THAT the Durham Catholic District School Board resume the In Camera session of the October 26, 2020 Board Meeting.”

CARRIED

Resumption of the Open Session (10:11 p.m.)

Motions to be read in Open Session from the In Camera Session of the Board Meeting of October 26, 2020

Motion No. B2020-10-26-15 Motion to Extend Length of Meeting

Moved by J. Rinella seconded by M. Forster

“THAT the Durham Catholic District School Board extend the length of the Regular Board Meeting of Monday, October 26, 2020 by one hour as per General Working By-Law section 3.26.”

CARRIED

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Motion No. B2020-10-26-16 Motions Deemed Read

Moved by J. Rinella seconded by M. Forster

“THAT the Durham Catholic District School Board approve the Motions as deemed read from the In Camera session of the October 26, 2020 Regular Board Meeting.”

CARRIED

Q. Adjournment

Motion No. B2020-10-26-17 Adjournment

Moved by R. Damianopoulos seconded by M. Ste. Marie

“THAT the Durham Catholic District School Board adjourn the Regular Board Meeting of Monday, October 26, 2020.”

CARRIED

R. Closing Prayer

A closing prayer was offered.

Janice Oldman, Chair of the Board Tracy Barill, Director of Education Durham Catholic District School Board Durham Catholic District School Board

(10:12 p.m.)

Recording Secretary: Liz Beckstead

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Student Trustees’ Report – October 26, 2020

• On September 30, and the days surrounding, we were all encouraged to wearorange shirts as a sign of respect for the Indigenous people who have beenaffected by residential schools. The senate and student councils did their part inspreading awareness of this day and the important issue it surrounds thoughsocial media.

• This month we formally introduced the Senators through the Senate Instagramaccount. This was one of the senate's priorities this month because it's soimportant that students know the faces behind the names and titles of their peerswho represent them.

• This month the first ever Durham Catholic Virtual Student Council was formed.The elections for these positions were held online through the synchronouslearning classes, and the process was led and organized by DCVSS's principal,Mrs. Melim. This council is comprised of several grade reps, tech andcommunications reps, and a president and vice president who serve as senatorsas well. Upon their election we were very excited to welcome them to the teamand immediately began working with them to transition into their role as senators.The two new senators attended their first Senate meeting today during oursecond official senate meeting.

• Earlier today we had our second senate meeting, where we shared councilupdates and issues in respective schools. We also discussed the status andfuture of our various initiatives including a mental wellbeing campaign, outreachprojects and toonies for tuition ideas.

• Toonies for Tuition is an initiative by Canadian Catholic Schools' TrusteesAssociation (CCSTA) that the senate is always interested in participating in. Atour sente meeting just a few hours ago we brainstormed different ways tofundraise. We made sure to take into account that many of us are learningvirtually and that many families might not be in the position to donate at themoment.

• This month the Executive Council of OSTA-AECO collaborated with the Ministryof Education's Leadership, Collaboration and Governance branch. This was tohost the annual Student Trustee Orientation webinars that provided StudentTrustees with information regarding their role from a governance standpoint, tipson participating in the boardroom, and information regarding OSTA. I had theopportunity to host one of the three webinars along with some of the staff fromthe Ministry of Education.

• Last Friday, Annika and I had the honour of presenting the Senate InclusivityRecommendations to the equity steering committee chaired by SO Lee-Fernandes, and explained our methodology behind forming therecommendations, including the consultation process with black student leadersand black student advocacy groups within each of our then 7 high schools. Afterthe presentation we were also able to engage in discussions with the other

Appendix 1

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committee members on ways in which we as a board community can move forward to combat racism and other forms of prejudice, as well as ensuring equity for all staff and students.

• This past weekend, Annika and I were able to attend the virtually hosted FGM for OSTA-AECO, where we were able to receive professional development through activities and webinars, communicate with student trustees from across the province on student advocacy related topics and issues, as well as hearing from speakers like entrepreneur/digital marketing expert Kareem Perez, Deputy Minister Nancy Naylor, and Education Minister Stephen Lecce. Annika and I were very grateful to have had the opportunity to attend this conference as presenters ourselves, and we remain committed to advocating for students on a board, and provincial level.

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Minutes of the Open Session of the Regular Board Meeting (Policy) of the Durham Catholic District School Board which was held virtually on Monday, November 9, 2020.

Trustees Present Staff Present J. Oldman, Chair T. Barill, Director M. Ste. Marie, Vice Chair S. Grieve R. Damianopoulos S. Lee-Fernandes R. De Souza M. O’Reilly M. Forster R. Putnam J. McCafferty R. Rodriguez J. Rinella J. Wilson G. Winn Student Trustees D. Amaral A. Dela Torre Regrets T. Chapman

A. Open Session Call to Order

Chair Oldman called the Open session to order at 7:30 p.m. Trustees and Senior Staff were introduced.

a.1 National Anthem – O Canada

The meeting opened with the National Anthem.


Chair Oldman acknowledged Traditional Lands and Territory.


Student Trustee Amaral offered the opening prayer keeping in mind all special intentions.

a.4 Roll Call and Apologies

Trustees Chapman sent regrets.

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Minutes of the Open Session of the Regular Board Meeting (Policy) Monday, November 9, 2020 Page 2


b.1 Changes to printed Agenda

None

b.2 Approval of Agenda

Motion No. B2020-11-09-01 Approval of Agenda

Moved by M. Forster seconded by J. McCafferty

“THAT the Durham Catholic District School Board approve the agenda of the Monday, November 9, 2020, Regular Board Meeting (Policy) as provided.”

CARRIED

C. Announcements

None

D. Notices of Motion

None

E. Declarations of Interest

e.1 Declaration of Conflict of Interest

None

F. Actions to be Taken

None

G. Presentations

None

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H. Delegation

None

I. Consideration of Motion

None

J. Unfinished Business from Previous Meeting

None

K. Committees

k.1 Committee Reports

None

k.2 Matters Referred from Committee

None

L. Staff Reports

l.1 Policy

l.1.1 Policies

l.1.2 Current Roster of Policies

Motion No. B2020-11-09-02 Current Roster of Policies

Moved by J. Rinella seconded by R. Damianopoulos

“THAT the Durham Catholic District School Board receive and file as information the Current Roster of Policies dated November 9, 2020.”

CARRIED

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l.1.3 Broader Public Sector Procurement and Expense Directives Policy

Motion No. B2020-11-09-03 Broader Public Sector Procurement and Expense Directives Policy

Moved by M. Forster seconded by J. Rinella

“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised Broader Public Sector Procurement and Expense Directives Policy (PO109).”

CARRIED

l.1.4 Freedom of Information and Protection of Privacy Policy

Vice Chair Ste. Marie inquired if a fee is charged for Freedom of Information (FOI) requests, and if so, would this requirement fall under the policy or administrative procedure. Director Barill indicated there is a standard $5.00 fee for FOI requests. She noted that there could be additional charges depending on the extent of the request. This requirement would fall under the procedure.

Vice Chair Ste. Marie suggested that for consistency purposes the Introduction section of policies should reflect the same wording regarding Catholic values and teachings. Director Barill agreed and will ensure policies include the amended language “consistent with the teachings of the Catholic Church” where applicable.

Motion No. B2020-11-09-04 Freedom of Information and Protection of Privacy Policy


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised Freedom of Information and Protection of Privacy Policy (PO201).”

CARRIED

l.1.5 Honoraria for Board Members Policy

Motion No. B2020-11-09-05 Honoraria for Board Members Policy


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised Honoraria for Board Members Policy (PO213).”

CARRIED

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l.1.6 Equity and Inclusive Education Policy

Trustee Damianopoulos questioned whether the definition of Oppression was required, as the term does not appear in the policy. Discussion ensued.

Director Barill said staff would review the policy and bring it back to the next policy meeting.

Motion No. B2020-11-09-06 Equity and Inclusive Education Policy


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised Equity and Inclusive Education Policy (PO216).”

POSTPONED

l.1.7 Public Delegations Policy

Motion No. B2020-11-09-07 Public Delegations Policy


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised Public Delegations Policy (PO219).”

CARRIED

l.1.8 School Level Fundraising Policy

Motion No. B2020-11-09-08 School Level Fundraising Policy


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised School Level Fundraising Policy (PO416).”

CARRIED

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l.1.9 School Attendance Area Policy

Motion No. B2020-11-09-09 School Attendance Area Policy


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised School Attendance Area Policy (PO415).”

CARRIED

l.1.10 Use of Board and School Equipment and Materials Policy

Motion No. B2020-11-09-10 Use of Board and School Equipment and Materials


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised Use of Board and School Equipment and Materials Policy (PO420).”

CARRIED

l.1.11 Apparel Purchases and Fair Labour Practices Policy

Motion No. B2020-11-09-11 Apparel Purchases and Fair Labour Practices


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised Apparel Purchases and Fair Labour Practices Policy (PO422).”

CARRIED

B2020-11-23 Page 25 of 120


l.1.12 Public and Stakeholder Consultation Policy

Motion No. B2020-11-09-12 Public and Stakeholder Consultation


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised Public and Stakeholder Consultation Policy (PO426).”

CARRIED

l.1.13 Extracurricular Activities – Elementary and Secondary Policy

Motion No. B2020-11-09-13 Extracurricular Activities – Elementary and Secondary


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised Extracurricular Activities – Elementary and Secondary Policy (PO507).”

CARRIED

l.1.14 Selection of a Learning Resource Policy

Motion No. B2020-11-09-14 Selection of a Learning Resource


“THAT the Durham Catholic District School Board approve the Second Reading of the revised Selection of a Learning Resource Policy (PO508).”

CARRIED

B2020-11-23 Page 26 of 120


l.1.15 Prior Learning Assessment and Recognition Program Policy

Motion No. B2020-11-09-15 Prior Learning Assessment and Recognition Program


“THAT the Durham Catholic District School Board approve the Second Reading of the revised Prior Learning Assessment and Recognition Program Policy (PO514).”

CARRIED

l.1.16 Growing Success – Student Assessment Policy

Motion No. B2020-11-09-16 Growing Success – Student Assessment


“THAT the Durham Catholic District School Board approve the Second Reading of the revised Growing Success – Student Assessment Policy (PO518).”

CARRIED

l.1.17 Occupational Health and Safety Policy

Motion No. B2020-11-09-17 Occupational Health and Safety


“THAT the Durham Catholic District School Board approve the Second Reading of the revised Occupational Health and Safety Policy (PO318).”

CARRIED

B2020-11-23 Page 27 of 120


l.1.18 Workplace Harassment and Workplace Sexual Harassment Policy

Motion No. B2020-11-09-18 Workplace Harassment and Workplace Sexual Harassment


“THAT the Durham Catholic District School Board approve the Second Reading of the revised Workplace Harassment and Workplace Sexual Harassment Policy (PO320).”

CARRIED

l.1.19 Workplace Violence Policy

Motion No. B2020-11-09-19 Workplace Violence


“THAT the Durham Catholic District School Board approve the Second Reading of the revised Workplace Violence Policy (PO324).”

CARRIED

l.1.20 Code of Conduct Policy

Trustee Damianopoulos suggested a language change to section 3.1(d) – change encourage the use to require the use. It was agreed that this change would be made.

Trustee Forster asked what the difference is between Online and Remote learning. Director Barill and Superintendent Lee-Fernandes responded that not all Remote learning is Online learning. Remote also combines other forms of learning. It was noted that these definitions come directly from the Ministry.

Motion No. B2020-11-09-20 Code of Conduct


“THAT the Durham Catholic District School Board approve the First Reading of the revised Code of Conduct Policy (PO610).”

CARRIED

B2020-11-23 Page 28 of 120


Motion No. B2020-11-09-21 Code of Conduct


“THAT the Durham Catholic District School Board declare the Code of Conduct Policy (PO610) as an interim Policy pending Third and Final Reading.”

CARRIED

l.1.21 Student Discipline Policy

Trustee Damianopoulos suggested a language change to section 5.1(a) – change be taken into account to guide. It was agreed that this change would be made.

Vice Chair Ste. Marie suggested referencing the term consistent with the teachings of the Catholic Church in an overarching policy. Director Barill suggested that the term could be included in the Prime policy.

Motion No. B2020-11-09-22 Student Discipline


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised Student Discipline Policy (PO611).”

CARRIED

l.1.22 Concussion Management Policy

Motion No. B2020-11-09-23 Concussion Management


“THAT the Durham Catholic District School Board approve the Third and Final Reading of the revised interim Concussion Management Policy (PO614).”

CARRIED

M. Correspondence

None

B2020-11-23 Page 29 of 120


N. Inquiries and Miscellaneous

None

O. Pending Items

None

P. Adjournment

Motion No. B2020-11-09-24 Adjournment

Moved by J. McCafferty seconded by R. Damianopoulos

“THAT the Durham Catholic District School Board adjourn the Regular Board Meeting (Policy) of Monday, November 9, 2020.”

CARRIED

Q. Closing Prayer

Student Trustee Dela Torre offered the closing prayer.

Janice Oldman, Chair of the Board Tracy Barill, Director of Education Durham Catholic District School Board Durham Catholic District School Board

(8:17 p.m.)

Recording Secretary: Liz Beckstead

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Memorandum To: Board of Trustees From: Tracy Barill, Director of Education Date: November 23, 2020 Subject: I.P.R.C. Report for October 2020 Origin: Susie Lee-Fernandes, Superintendent of Education – Student Services,

Equity & Inclusive Education, Policy Development, Pickering FOS Recommendations Moved by , seconded by

“THAT the Durham Catholic District School Board accept the I.P.R.C. report for October 2020.”

Rationale IPRC Report for October 2020 Number of Pupils Referred to I.P.R.C.: 0 Number of Pupils Identified as Exceptional: 0 Number of Pupils Reviewed by I.P.R.C.: 0 UFrom September 2020 to June 2021 Total Number of Pupils Referred to I.P.R.C.: 0 Total Number of Pupils Identified as Exceptional: 0 Total Number of Pupils Reviewed by I.P.R.C.: 0 TB/SLF/cc

B2020-11-23 Page 31 of 120

Memorandum To: Board of Trustees From: Tracy Barill, Director of Education Date: November 23, 2020 Subject: Special Education Advisory Committee Meeting –November 3, 2020 Origin: Susie Lee-Fernandes, Superintendent of Education – Student Services,

Equity & Inclusive Education, Policy Development, Pickering FOS Recommendations Moved by , seconded by

“THAT the Durham Catholic District School Board accept the report of the November 3, 2020 Special Education Advisory Committee meeting.”

Rationale As per attached minutes TB/SLF/cc (Attachment: Minutes)

B2020-11-23 Page 32 of 120

Minutes of the Special Education Advisory Committee of the Durham Catholic District School Board which was held virtually via Microsoft O365 Teams Live Event on Tuesday, November 3, 2020 at 7:30 p.m. Present Staff With Regrets Absent V. Adamo (Chair) S. Lee-Fernandes I. Massis K. Burke D. Mullane T. Chapman J. Abrams J. McCafferty C. Dixon C. Nosseir C. Congrady S. Casola A. Roffey S. Phoenix SEAC Representatives L. Wardle, Principal/Vice Principal Representative B. Larson, APSSP Representative M. Cope, CUPE Representative

A. Call to Order a.1 Acknowledgement of Traditional Territory


Chair Adamo called the meeting to order at 7:31 p.m. and offered the opening prayer. She welcomed everyone to the meeting.

B. Approval of Agenda b.1 Changes to the Printed Agenda

None b.2 Approval of Agenda

Motion No. SS-2020-11-03-01 Approval of Agenda Moved by J. McCafferty, seconded by C. Nosseir

“THAT the Special Education Advisory Committee approve the agenda of the Tuesday, November 3, 2020 meeting, as printed.”

CARRIED

B2020-11-23 Page 33 of 120

Special Education Advisory Committee Meeting Minutes Tuesday, November 3, 2020 Page 2 C. Announcements None

D. Considerations of Motion None E. Declarations of Interest e.1 Declaration of Conflict of Interest

None

F. Actions to be Taken f.1 Approval of Minutes of the Special Education Advisory Committee Meeting of October 6, 2020

Motion No. SS-2020-11-03-02 Approval of Minutes Moved by S. Casola, seconded by K. Burke

“THAT the Special Education Advisory Committee approve the Minutes of the Ocfober 6, 2020 meeting, as submitted.”

CARRIED

f.2 Business Arising from the Special Education Advisory Committee Meeting of October 6, 2020

None

G. Presentations g.1 Programming Strategies for Special Education – C. Congrady

Christine Congrady, Student Services Coordinator, provided a detailed overview of virtual programming for students with special education needs. The information provided included data on the student population and a breakdown of the supports provided for students enrolled in virtual learning. She responded to questions as they arose.

B2020-11-23 Page 34 of 120

Special Education Advisory Committee Meeting Minutes Tuesday, November 3, 2020 Page 3 H. Discussion Items h.1 Review of Special Education of Draft Board Improvement Plan – S. Lee-Fernandes Superintendent Lee-Fernandes shared the special education portion of the draft board improvement plan, Discovery 2023, with the Special Education Advisory Committee and detailed how it aligns wth the Durham Catholic District School Board’s core commitments of Exellence, Equity and Engagement. h.2. Review Accessibility Plan – C. Dixon Cheryl Dixon, Resource Teacher for Vision Services provided a breakdown of the Durham Catholic District School Board’s Multi-Year Accessibility Plan with an emphasis on the standards of employment, transportation, technology and facilities. The focus of the Accessibility Plan is aligned with the Accessibility for Ontarians with Disabilities Act, with customer services standards at the forefront. She responded to questions as they arose.

I. Delegations None

J. Notices of Motion None

K. Unfinished Business from Previous Meetings None

L. Staff Reports l.1 Coordinator’s Report – C. Congrady

Fundamentals of IEP Online training was provided to support new teachers in the virtual schools. Monthly virtual Program Support Teacher meetings and mentoring have continued. A presentation was provided to mentees on Weschler Fundamentals while mentors engaged in professional development to develop their mentor-coaching skills. Coordinators have just completed their initial round of visits to their Family of Schools.

B2020-11-23 Page 35 of 120

Special Education Advisory Committee Meeting Minutes Tuesday, November 3, 2020 Page 4 Important Dates

• Quadmester 1 Secondary IEPs went home October 6, 2020 • Elementary IEPs went home October 20, 2020 • Select Student Services staff will take part in the Geneva Centre for Autism

Online Symposium on November 11-13, 2020 Student Services staff have provided Sharing of Excellence Workshops on the following topics:

• How to Use a Token System • Understanding Students with Autism (Geneva Centre Ministry Course) • LessonPix (online application for creating visual schedules and learning

tools) • Structured Teaching (how to set up, teach and monitor the use of structure

work systems in the classroom for all ages of student) • Navigating the School Mental Health Ontario (SMHO) website and

accessing other mental health resources Lexia DCDSB piloted Lexia, a reading intervention program, in several schools last year. The feedback from teachers was that the program was highly successful and engaging. In the 2019-2020 school year, DCDSB had 219 licenses. This year there will be an additional 281 licenses bringing the total to 500 licenses. 37 elementary and 6 secondary schools will be offering Lexia this year. Training sessions for Lexia began in October and continue this month. Sessions include Refreshers for those teachers previously trained, Core 5 for students up to Grade 5 and Power Up for students in Grades 6 and up. Assistive Technology The AT department continues to be busy. The team has processed 65+ packages that were received since school reopened in September. Additionally, 37 students transferred into DCDSB with AT and 3 students with AT transferred out of board. AT specialists provided sessions to teachers at the DC Virtual Elementary and Secondary schools on how to support students virtually using Read & Write. l.2 Mental Health Report – D. Mullane

On October 26 and 27, Durham Catholic District School Board virtually hosted the first ever Violence Threat Risk Assessment Training (VTRA) – Level Three. This session was attended by Managers, several Social Workers, as well as community partners including staff from Durham Region Police Services, Durham District School Board, Kinark Child and Family Services and Chimo Youth and Family Services – along with participants from other communities across Canada. The Level 3 training focuses on the third stage of VTRA, which is data-driven case formulation and treatment planning culminating in “comprehensive multidisciplinary interventions.” This training was overlaid with trauma-informed practice and was a rich clinical experience for those who participated.

B2020-11-23 Page 36 of 120

Special Education Advisory Committee Meeting Minutes Tuesday, November 3, 2020 Page 5 Last week, Student Services shared updated Suicide Protocols, as well as a new Guide to Supporting Student who Self-Injure, with principals and vice principals. These documents will also be shared at the upcoming Program Support Teacher meeting with all PSTs, Guidance staff and Student Success Teachers. On the October 23rd PD day, 23 Educational Assistants registered to participate in LivingWorks Start, which is a 90-minute online module that teaches participants to recognize the warning signs that someone might be at risk of suicide, and to take the first steps in helping that person. As DCDSB is not able to offer face-to-face training (ASIST or SafeTALK) at this time, this online module is the only suicide-related training, and will continue to be made available to various groups until the Board is able to resume live training. DCDSB has been invited to participate in a joint project with two local school boards, Durham Region Police Services, Pinewood Centre of Lakeridge Health and the Canadian Centre on Substance Use and Addictions (CCSA), as well as a school board in Ottawa. The project will be an expert panel discussion and Q & A on the topic of substance use in the time of COVID. The panel will be moderated by a youth and made up of various experts, as well as persons with lived experience. Classrooms will be invited to join. The tentative date for this event is December 2, 2020. The Roots of Empathy “Adapted” program will be running in six schools, starting in January. In this version of the program, there will be no live or live streamed family visits. The baby will visit the classroom virtually by way of video snippits and photos. Lastly, Student Services has been actively sharing some excellent School Mental Health Ontario resources throughout the system. The resources focus on supporting the well-being of students in our virtual schools, as raising awareness of the links between anti-Black racism and mental health and supporting mentally healthy conversations about this important topic. These resources are available on the SMHO website, for anyone who might be interested in learning more. l.3 Superintendent’s Report – S. Lee-Fernandes

Equity Action Plan The Board has hired an Equity and Engagement Officer to support equity work and a plan has been developed for broad consultation with students, parents/guardians to inform next steps starting with the secondary panel. Principals and Vice-Principals have been invited to a training session titled, Challenging Systemic Barriers: Anti-Racism and Equity with a focus on starting and continuing courageous conversations. These workshops can then be used at the school level with their staff.

B2020-11-23 Page 37 of 120

Special Education Advisory Committee Meeting Minutes Tuesday, November 3, 2020 Page 6 Superintendent’s Report – S. Lee-Fernandes (cont’d) Tier 1 Supports/Programs There are many evidence based universal programs aimed at improving Social-Emotional Learning (SEL) in whole classes. While most are written for teachers to implement, many educators experience barriers to implementation (i.e., limited time, competing demands). Given the challenges faced by many students during the pandemic, a strong focus on universal programming aimed at SEL was the key priority for Child and Youth Counsellors to support wellbeing during the transition back to school Motion No. SS-2020-11-03-03 Approval of the November 3, 2020 Verbal Coordinator, Mental Health Leader and Superintendent Reports Moved by J. McCafferty, seconded by C. Nosseir

“THAT the Special Education Advisory Committee accept the verbal Coordinator, Mental Health Leader and Superintendent Reports at the November 3, 2020 meeting.”

CARRIED

M. Association Reports Learning Disabilities Association – Durham Chapter – K. Burke Events Thursday, November 5th

○ Learning Disabilities Association of Ontario - ADHD in Older Adults: From Late Diagnosis to

Treatment Strategies (online) LDAO Upcoming Events ● Thursday, November 5th

○ Integra - The Social Impact of Learning Disabilities (online) WORKSHOP SERIES

FALL 2020 ● Tuesday, November 10th

○ CADDAC TDAH et Sommeil (French, online) CADDAC Webinars ● Wednesday, November 18th

○ International Dyslexia Association Ontario - Exploring Alternative Education Resources

Ontario (AERO) (English) online IDA Ontario webinars AERO creates accessible documents, including text to speech PDF and audio formats. Join Isabel for an overview of AERO’s services and eligibility requirements. ● Thursday, November 19th

○ Integra - Understanding Memory and Learning Disabilities (online) WORKSHOP SERIES FALL 2020

B2020-11-23 Page 38 of 120

Special Education Advisory Committee Meeting Minutes Tuesday, November 3, 2020 Page 7 Resources: ● LDAO LD@Home https://www.ldathome.ca ● LDAO LD@School https://www.ldatschool.ca

○ YouTube channel: https://www.youtube.com/channel/UCHEA_To2NoyMMKitLII-JQw/about

● Ontario Branch of International Dyslexia Association (ONBIDA) YouTube channel ○ https://www.youtube.com/user/DyslexiaAssociation

A variety of videos from ONBIDA’s webinars ● International Dyslexia Association (IDA) YouTube channel https://www.youtube.com/c/InternationalDyslexiaAssociation A variety of videos from IDA’s various webinars and conferences ● Bytesized PD - DDSB YouTube channel https://www.youtube.com/channel/UCEh8CGhc-2zSY-mC61dMT3g/videos Short videos on many aspects of education technology, including assistive technology howto Videos Centre for ADHD Awareness Canada (CADDAC) YouTube channel https://www.youtube.com/c/adhdvid/about This youtube channel features video and audio that deals with an often misunderstood disorder... ADHD. The channel is a prestation of CADDAC (Centre For ADHD Awareness, Canada) www.caddac.ca ● Sagonaska School YouTube channel https://www.youtube.com/channel/UC0_Hza9fH6-UtxV7ooxaRnA Videos about various aspects of learning disabilities Autism Ontario – S. Casola

We have a number of excellent webinars available “on demand” on our website: https://www.autismontario.com/programs-services/webinars/recent-and-upcoming-webinars - And include topics such as:

November 26th at 3:00 pm – Jordan’s Principle: Understanding the Funding and How to Apply – a child-first needs-based requirement in Canada to ensure that First Nations children living on and off reserve have equitable access to all government funded public services. You can register here: https://www.autismontario.com/civicrm/event/info?id=4521

December 10th at 12:00 pm – Collaborative and Proactive Solutions with Dr. Ross Greene – will focus on his evidence-based Collaborative and Proactive Solutions model which has transformed our understanding of social, emotional and behavioural challenges. You can register here: https://www.autismontario.com/civicrm/event/info?id=4530

B2020-11-23 Page 39 of 120

Special Education Advisory Committee Meeting Minutes Tuesday, November 3, 2020 Page 8 We have a number of distance program offerings – primarily virtual workshops being offered in Durham Region – all can be found here: https://www.autismontario.com/events?custom_325=Durham&event_type_id=All Autism Ontario has launched a new Autism Service Listing – it is a one-stop-shop where people across Ontario can search or any autism-related service for themselves and their children. The list includes: mental health professionals, physiotherapists and occupational therapists, dentists, speech language pathologists and so much more! The link is available here: https://www.autismontario.com/programs-services/finding-providers-and-professionals Durham Catholic District School Board Trustees – T. Chapman Durham Catholic District School Board welcomes Richard Damianopoulos as the new Trustee for the Townships of Uxbridge, Scugog and Brock.

N. Correspondence None

O. Inquiries and Miscellaneous None

P. Pending Items None

Q. Adjournment The meeting adjourned at 8:19 p.m. Motion No. SS-2020-11-03-04 Adjournment Moved by T. Chapman, seconded by K. Burke “THAT the Special Education Advisory Committee meeting of November 3, 2020 adjourn.” CARRIED

B2020-11-23 Page 40 of 120

Special Education Advisory Committee Meeting Minutes Tuesday, November 3, 2020 Page 9 R. Closing Prayer The closing prayer was offered by V. Adamo.

Recording Secretary: Candice Cavalier

XValerie Ad amoCh air, Sp ecial Ed u catio n Ad viso ry Co mmittee

XSu sie Lee-Fern an d esSu p erin ten d en t o f Ed u catio n

B2020-11-23 Page 41 of 120

Memorandum To: Board of Trustees From: Tracy Barill, Director of Education Date: November 23, 2020 Subject: Durham Catholic Parent Involvement Committee (DCPIC)

Meeting Minutes – November 5, 2020 Origin: Jim Wilson, Superintendent of Education

Recommendation Moved by , seconded by

“THAT the Durham Catholic District School Board accept the written report from the Durham Catholic Parent Involvement Committee Meeting of Thursday, November 5, 2020.”

Rationale As per the attached minutes. TB/JW/pjr

B2020-11-23 Page 42 of 120

Minutes of the Durham Catholic Parent Involvement Committee Meeting of the Durham Catholic District School Board which was held in a virtual meeting format via

Zoom online application on Thursday, November 5, 2020.

Present Regrets

Trustee Morgan Ste. Marie Trustee Tricia Chapman

Chair Melissa Bevan Candice Belmontes

Vice Chair Rose LoPresti Vanessa Dreckmann

Secretary/Treasurer Erin Groat Sherry-Ann Mohammed

Jay Ashwin Cynthia Scott

Karina Jill Doyle

Andrea Gagliardi

Michelle Gillis

Angela Kielbowski

Marie Marilla

Heather McFadden

Josie Mullin

Channon Oyeniran

Amanda Roffey

Christopher Szent-Ivany

Laka Ford-Williams

Staff Present Jim Wilson

A. Call to Order

Chair Bevan called the virtual meeting to order at 7:32 p.m. and welcomed all committee

members to the November 5, 2020 meeting. Per DCPIC by-laws under Membership –

Parent Members 4.3: Parent member Josie Mullin declared that she is currently working

for the Durham Catholic District School Board. Declaration accepted by Chair Bevan.


Chair Bevan opened with the Acknowledgement of Traditional Territory.

B2020-11-23 Page 43 of 120

Durham Catholic Parent Involvement Committee Meeting Minutes Thursday, November 5, 2020 Page 2


Principal Chris Szent-Ivany lead the meeting in prayer.


b.1 Approval of Agenda

Motion No. DCPIC2020-11-05-01

Approval of Agenda

Moved by Josie Mullin, seconded by Michelle Gillis

“THAT the Durham Catholic Parent Involvement Committee approve the agenda

of Thursday November 5, 2020 Durham Catholic Parent Involvement Committee

Meeting, as printed.”

CARRIED

C. Announcements

c.1 The next DCPIC meeting will be a virtual meeting to be held on Thursday,

December 10, 2020.

D. Actions to be Taken

d.1 Approval and Signing of Minutes of the Durham Catholic Parent

Involvement Committee Meeting of October 8, 2020


Approval of October 8th, 2020 Minutes

Moved by Erin Groat, seconded by Josie Mullin

“THAT the Durham Catholic Parent Involvement Committee approve the Minutes

of the October 8, 2020 Durham Catholic Parent Involvement Committee Meeting.”

CARRIED

B2020-11-23 Page 44 of 120


E. Presentations

e.1 Durham Catholic Parent Involvement Committee - Affirmation of Faith and Commitment Ceremony

Superintendent Wilson delivered to all members their commitment to the DCPIC Ethical Code of Conduct. All present members affirmed their verbal commitment to the DCPIC committee.

e.2 Overview of Mandate and Responsibilities of DCPIC Members

Chair Bevan provided committee members with the Mandate and Responsibilities of each member pertaining to the DCPIC by-laws.

e.3 Commissioning Mass – November 17th, 2020

Erin Groat, Chair of the Sub-committee for the Commissioning Mass provided

members with an update regarding the Commissioning Mass draft agenda. Mr.

Wilson provided further details as to the format and topics of the day. School

Councils through their Principal, will be requested to submit items for discussion

that they would like to be addressed, during the DCPIC information session.

F. Reports/Information/Discussion Items

f.1 Chair Reports

Chair Bevan welcomed all new DCPIC members to the committee. Ms. Bevan

spoke briefly with respect to the following:

Standing Sub-Committees & Planning Committees

DCPIC sub committees:

Communication Subcommittee – C. Belmontes-Chair and A. Roffey;

Policy & By-Law Subcommittee –M. Gillis-Chair, E. Groat, M. Bevan, R. LoPresti, L. Ford-Williams, M. Marilla and A. Gagliardi;

Budget Subcommittee – DCPIC Executive;

PRO - Grant committee – TBD;

B2020-11-23 Page 45 of 120


F. Reports/Information/Discussion Items – Cont’d.

f.1 Chair Reports

Sub-Committee’s Cont’d.

School Council Outreach Sub-committee – E. Groat - Co-Chair & J. Mullin - Co-Chair, J. Ashwin, C. Oyeniran;

Faith Formation Subcommittee – A. Kielbowski.

Chair Bevan discussed the membership that the DCPIC has with OAPCE – (Ontario Association of Parents for Catholic Education). OAPCE are seeking a representative from the Durham Catholic Parent Involvement Committee to be part of their organization. If you are interested, please advise Chair Bevan. Please feel free to review the OAPCE website for more information at www.oapce.org.

Name Position Term

Executive

Melissa Bevan Chair 2-year (2020-2022)

Rose Lo Presti Vice Chair 2-year (2020-2022)

Erin Groat Secretary/Treasurer 2-year (2020-2022)

Parent Members/Community Representatives

Candice Belmontes-Deonarayan Parent Member 2-year (2019-2021)

Andrea Gagliardi Parent Member 2-year (2019-2021)

Michelle Gillis Parent Member 2-year (2019-2021)

Sherry-Ann Mohammed Parent Member 2-year (2019-2021)

Angela Kielbowski Parent Member 2-year (2020-2022)

Josie Mullin Parent Member 2-year (2019-2021)

Cynthia Scott Parent Member 2-year (2019-2021)

Jay Ashwin Parent Member 2-year (2020-2022)

Karina Jill Doyle Parent Member 2-year (2020-2022)

Marie Marilla Parent Member 2-year (2020-2022)

Channon Oyeniran Parent Member 2-year (2020-2022)

Laka Ford-Williams Parent Member 2-year (2020-2022)

Vanessa Dreckmann Parent Member 2-year (2020-2022)

Heather McFadden Community Representative 1 Year (2020-2021)

B2020-11-23 Page 46 of 120

http://www.oapce.org/


f.2 Trustee Report

Trustee Ste. Marie, Vice Chair of the Board, provided highlights of the Special

Board meeting from October 15th, 2020 during this meeting a new Trustee for

Scugog, Uxbridge and Brock was elected – Mr. Richard Damianopoulos. At the

regular board meeting of October 26th, 2020 the Director of Education and Senior

Administration presented Trustees with the 2020-2021 Strategic Action Plan.

The November 23rd, 2020 regular board meeting will be held virtually, this meeting

is open to the public, please check the board’s web site for access to this meeting.

f.3 Resource Report

Superintendent Wilson highlighted some of the boards activities. The Province of

Ontario has designated November 2-6, 2020 as Treaties Recognition Week,

during this week our schools participated in this annual awareness week with

activities throughout the Board. November 16-20, 2020 the Board will celebrate

Bullying Awareness and Prevention Week to promote safe schools and a positive

learning environment. As discussed, our Commissioning Mass will be held on

Tuesday November 17th, 2020 this will be a great opportunity to learn more about

our equity initiatives and the Year of Love.

f.4 Pro Grant Subcommittee Report

Deferred

f.5 Communication Sub-Committee Report

Amanda Roffey provided a brief update on the DCPIC web site in accordance with

the AODA (Accessibility for Ontarians with Disabilities). Ms. Roffey indicated that

all web sites and documents must meet AODA standards. She explained that the

DCPIC web site and documents must be updated by January 1, 2021. Staff will

revise the documents to ensure they meet AODA accessibility requirements. Ms.

Roffey noted that the DCPIC Policies and Parent Council Handbook require

revision.

The DCPIC newsletter will be available in November following the Commissioning

Mass. Please forward any information to Amanda Roffey at

[email protected]. Our newsletters are online and delivered to all parents

via school messenger.

B2020-11-23 Page 47 of 120

mailto:[email protected]


f.6 School Council Outreach Sub-Committee Report

Deferred

f.7 Faith Formation Sub-Committee Report

Angela Kielbowski welcomed all new members to the DCPIC, and extended an

invitation for new members to join the Faith Formation committee.

f.8 Policy Sub-Committee Report

Michelle Gillis, Chair of the Policy Sub-committee indicated that during 2020-2021

the DCPIC by-laws are up for review – by-laws are reviewed every three (3) years.

Discussion around setting meeting dates was held. The DCPIC policy sub

committee also meet to review board policies and provide input back to the Board.

New members are welcome to join.

f.9 Budget Sub-Committee Report

Deferred

G. Adjournment

g.1 Meeting Adjourned


Adjournment

Moved by Erin Groat, seconded by Marie Marilla

“THAT the Durham Catholic Parent Involvement Committee Meeting of Thursday,

November 5, 2020, adjourn at 8:32 p.m.”

CARRIED

B2020-11-23 Page 48 of 120


Superintendent Wilson lead the committee in closing prayer.

_______________________________ __________________________

Melissa Bevan Jim Wilson

Chair, Durham Catholic Parent Superintendent of Education

Involvement Committee

MB:JW:pjr

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Memorandum To: Board of Trustees

From: Tracy Barill, Director of Education

Date: November 23, 2020

Subject: 2019/2020 Audited Financial Statements

Origin: Ryan Putnam, Superintendent of Business & CFO Marie Hammond, Comptroller of Finance

Recommendations Moved by , seconded by

“THAT the Durham Catholic District School Board receive and file the 2019/2020 Audited Financial Statements for the year ended August 31, 2020.”

Moved by , seconded by

“THAT the Durham Catholic District School Board approve the 2019/2020 Audited Financial Statements for the year ended August 31, 2020.”

Rationale Attached are the 2019/2020 Audited Financial Statements for the year ending August 31, 2020. The financial statements and related audit report were reviewed in detail at the November 18, 2020 Audit Committee meeting. Overall, the Board concluded the year with a modest operating surplus of approximately $200K. This is an extremely favourable result considering the impact of COVID on the sector and positions the Board well to support commitments made in the current 2020/2021 budget. Staff will present an overview of the year end results at the November 23, Board meeting.

TB:RP:MH:dm Attachment

B2020-11-23 Page 50 of 120

Durham Catholic District School Board

Consolidated Financial Statements For the year ended August 31, 2020

B2020-11-23 Page 51 of 120

Contents Management Report 2 Independent Auditor’s Report 3 Consolidated Financial Statements Consolidated Statement of Financial Position 6

Consolidated Statement of Operations and Accumulated Surplus 7 Consolidated Statement of Cash Flows 8 Consolidated Statement of Change in Net Debt 9 Notes to the Consolidated Financial Statements 10 - 30

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MANAGEMENT REPORT

Management’s Responsibility for the Consolidated Financial Statements The accompanying consolidated financial statements of the Durham Catholic District School Board are the responsibility of the Board’s management and have been prepared in compliance with the Financial Administration Act, supplemented by Ontario Ministry of Education memorandum 2004:B2 and Ontario Regulation 395/11 of the Financial Administration Act, as described in Note 1 to the consolidated financial statements. The preparation of consolidated financial statements necessarily involves the use of estimates based on management’s judgement, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods. Board management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in compliance with legislative and regulatory requirements, and reliable financial information is available on a timely basis for preparation of the consolidated financial statements. These systems are monitored and evaluated by management (and by the Board’s internal auditors). The Audit Committee of the Board meets with the external auditors to review the consolidated financial statements and discuss any significant financial reporting or internal control matters prior to their approval of the consolidated financial statements. The consolidated financial statements have been audited by Baker Tilly KDN LLP, independent external auditors appointed by the Board. The accompanying Independent Auditor’s Report outlines their responsibilities, the scope of their examination and their opinion on the Board’s consolidated financial statements. _____________________ __________________________ Director of Education and Superintendent of Business and Chief Executive Officer Chief Financial Officer November 23, 2020 2

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INDEPENDENT AUDITOR’S REPORT To the Board of Trustees of the Durham Catholic District School Board

Opinion

We have audited the consolidated financial statements of the Durham Catholic District School Board (“the Board”), which comprise the consolidated statement of financial position as at August 31, 2020, and the consolidated statements of operations, change in net debt, and cash flows for the year then ended, and notes to the consolidated financial statements, including a summary of significant accounting policies.

In our opinion, the accompanying consolidated financial statements present fairly, in all material respects, the consolidated financial position of the Board as at August 31, 2020, and results of its consolidated operations, changes in consolidated net financial debt, and its consolidated cash flows for the year then ended in accordance with the Financial Administration Act supplemented by Ontario Ministry of Education memorandum 2004:B2 and Ontario Regulation 395/11 of the Financial Administration Act.

Basis for Opinion

We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Consolidated Financial Statements section of our report. We are independent of the Board in accordance with the ethical requirements that are relevant to our audit of the consolidated financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Emphasis of Matter

Without modifying our opinion, we draw attention to Note 1 to the consolidated financial statements which describes the basis of accounting used in the preparation of these consolidated financial statements and the significant differences between such basis of accounting and Canadian Public Sector Accounting Standards.

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Responsibilities of Management and Those Charged with Governance for the Consolidated Financial Statements

Management is responsible for the preparation and fair presentation of the consolidated financial statements in accordance with the Financial Administration Act supplemented by Ontario Ministry of Education memorandum 2004:B2 and Ontario Regulation 395/11 of the Financial Administration Act, and for such internal controls as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the consolidated financial statements, management is responsible for assessing the Board's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Board or to cease operations, or has no realistic alternative but to do so.

Those charged with governance are responsible for overseeing the Board's financial reporting process.

Auditor’s Responsibilities for the Audit of the Consolidated Financial Statements

Our objectives are to obtain reasonable assurance about whether the consolidated financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these consolidated financial statements.

As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:

• Identify and assess the risks of material misstatement of the consolidated financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Board's internal control.

• Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.

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• Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Board's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the consolidated financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Board to cease to continue as a going concern.

• Evaluate the overall presentation, structure and content of the consolidated financial statements, including the disclosures, and whether the consolidated financial statements represent the underlying transactions and events in a manner that achieves fair presentation.

• Obtain sufficient appropriate audit evidence regarding the consolidated financial information of the entities or business activities within the Board to express an opinion on the consolidated financial statements. We are responsible for the direction, supervision and performance of the group audit. We remain solely responsible for our audit opinion.

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Baker Tilly KDN LLP Chartered Professional Accountants Licensed Public Accountants Peterborough, Ontario November 23, 2020

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See accompanying notes to the consolidated financial statements.

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Durham Catholic District School BoardConsolidated Statement of Financial Position

August 31 2020 2019

Financial assets Cash and cash equivalents $ 17,990,972 $ 3,632,133 Temporary investments (Note 2) 310,413 106,191 Accounts receivable - Other (Note 3) 18,387,943 13,071,052 Accounts receivable - Government of Ontario - Approved Capital (Note 4) 45,891,579 48,058,715

82,580,907 64,868,091

Financial liabilities Bank indebtedness (Note 5) 24,294,188 29,217,920 Accounts payable and accrued liabilities (Note 6) 22,030,201 6,385,264 Accrued interest on long term debt 514,000 575,457 Deferred revenue (Note 7) 8,255,789 8,129,420 Deferred capital contributions (Note 8) 254,771,581 247,195,614 Retirement and other employee future benefits (Note 9) 4,847,513 4,091,530 Long term debt (Note 10) 37,477,107 42,103,940

352,190,379 337,699,145

Net debt (Page 9) (269,609,472) (272,831,054)

Non-financial assets Prepaid expenses 3,536,376 9,719,314 Tangible capital assets (Note 13) 330,384,515 322,391,740

333,920,891 332,111,054

Accumulated Surplus (Note 14) $ 64,311,419 $ 59,280,000

Contractual obligations and contingent liabilities (Note 16)

Approved by

____________________________________ ____________________________________

Director of Education and Superintendent of Business and Chief Executive Officer Chief Financial Officer

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Durham Catholic District School BoardConsolidated Statement of Operations and Accumulated Surplus

Budget Actual ActualYear ended August 31 2020 2020 2019

(Unaudited)

Revenues Property taxationProvincial grants - Grants for Student Needs $ 239,949,424 $ 241,298,031 $ 244,529,517 Taxation from other governmentsProvincial grants - Other 3,643,672 3,070,816 3,460,260 Government GrantsSchool generated funds 6,500,000 4,009,164 6,500,354 Contributions from developersFederal grants and fees 609,526 625,674 565,336 Investment incomeInvestment income - 103,336 86,736 Penalties and interest on taxes and water billingsRecovery of transportation costs (Note 17) 20,407,018 19,414,137 21,787,714

Amortization of deferred capital contributions (Note 8) 12,012,241 11,883,991 11,816,796 Education development charges 3,000,000 3,951,306 2,175,588 Other fees and revenues 3,551,609 3,264,849 2,757,954

289,673,490 287,621,304 293,680,255

ExpendituresInstruction 206,180,454 204,863,241 207,673,638 Administration 7,390,925 8,009,217 9,182,469 Transportation (Note 17) 28,557,463 26,890,226 29,553,996 Pupil accommodation 37,558,837 39,416,171 36,946,079 Other - - 259,348 School generated funds 6,500,000 3,411,030 6,320,455

286,187,679 282,589,885 289,935,985

Annual surplus 3,485,811 5,031,419 3,744,270

Accumulated surplus, beginning of year 59,280,000 59,280,000 55,535,730

Accumulated surplus, end of year $ 62,765,811 $ 64,311,419 $ 59,280,000

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Durham Catholic District School BoardConsolidated Statement of Cash Flows

Year ended August 31 2020 2019

Operating activitiesAnnual surplus $ 5,031,419 $ 3,744,270 Non-cash charges to operations

Amortization expense 12,310,641 12,208,799 Loss on disposal of tangible capital assets 2,381,660 - Amortization of deferred capital contributions (11,883,991) (11,816,796) Reduction in deferred capital contributions - disposed assets (2,381,660) - Retirement and other employee future benefits 755,983 (297,100)

Sources (uses) of cashAccounts receivable - other (5,316,891) (2,001,819) Prepaid expenses 6,182,938 1,000,666 Accounts payable and accrued liabilities 15,644,937 (3,579,204) Accrued interest on long term debt (61,457) (58,392) Deferred revenue - operating 274,198 599,197

Cash provided by (applied to) operating activities 22,937,777 (200,379)

Investing activitiesPurchase of temporary investments (204,222) (104,308)

Financing activitiesPrincipal repayment on net debt and capital loans (4,626,833) (4,405,463) Additions to deferred capital contributions 21,841,618 10,160,420 (Decrease) increase in deferred revenue - capital (147,829) 1,178,911 Decrease in accounts receivable - Government of Ontario - Approved Capital 2,167,136 7,390,009

Cash provided by financing activities 19,234,092 14,323,877

Capital activitiesPurchase of tangible capital assets (22,685,076) (11,937,145)

Net increase in cash and cash equivalents 19,282,571 2,082,045

Cash and cash equivalents, beginning of year (25,585,787) (27,667,832)

Cash and cash equivalents, end of year $ (6,303,216) $ (25,585,787)

Cash and cash equivalents consists of:Cash and cash equivalents $ 17,990,972 $ 3,632,133 Bank indebtedness (24,294,188) (29,217,920) Total cash and cash equivalents $ (6,303,216) $ (25,585,787)

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Durham Catholic District School BoardConsolidated Statement of Change in Net Debt

Year ended August 31 2020 2019

Annual surplus $ 5,031,419 $ 3,744,270

Tangible capital asset activityAcquisition of tangible capital assets (22,685,076) (11,937,145) Amortization of tangible capital assets 12,310,641 12,208,799 Loss on disposal of tangible capital assets 2,381,660 -

(7,992,775) 271,654

Other non-financial asset activityIncrease (decrease) in prepaid expenses 6,182,938 1,000,666

Decrease (increase) in net debt 3,221,582 5,016,590

Net debt, beginning of year (272,831,054) (277,847,644)

Net debt, end of year $ (269,609,472) $ (272,831,054)

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Durham Catholic District School Board Notes to the Consolidated Financial Statements

August 31, 2020

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1. SIGNIFICANT ACCOUNTING POLICIES

The consolidated financial statements are prepared by management in accordance with the basis of accounting described below.

a) Basis of Accounting

These consolidated financial statements have been prepared in accordance with the Financial Administration Act supplemented by Ontario Ministry of Education memorandum 2004:B2 and Ontario Regulation 395/11 of the Financial Administration Act.

The Financial Administration Act requires that the consolidated financial statements be prepared in accordance with the accounting principles determined by the relevant Ministry of the Province of Ontario. A directive was provided by the Ontario Ministry of Education within memorandum 2004:B2 requiring school boards to adopt Canadian public sector accounting standards commencing with their year ended August 31, 2004 and that changes may be required to the application of these standards as a result of regulation. In 2011, the government passed Ontario Regulation 395/11 of the Financial Administration Act. The Regulation requires that contributions received or receivable for the acquisition or development of depreciable tangible capital assets and contributions of depreciable tangible capital assets for use in providing services, be recorded as deferred capital contributions and be recognized as revenue in the consolidated statement of operations over the periods during which the asset is used to provide service at the same rate that amortization is recognized in respect of the related asset. The regulation further requires that if the net book value of the depreciable tangible capital asset is reduced for any reason other than amortization, a proportionate reduction of the deferred capital contribution along with a proportionate increase in the revenue be recognized. For Ontario school boards, these contributions include government transfers, externally restricted contributions and, historically, property tax revenue. The accounting policy requirements under Regulation 395/11 are significantly different from the requirements of Canadian Public Sector Accounting Standards which require that:

• Government transfers, which do not contain a stipulation that creates a liability, be recognized as revenue by the recipient when approved by the transferor and the eligibility criteria have been met in accordance with public sector accounting standard PS3410;

• Externally restricted contributions be recognized as revenue in the period in which the resources are used for the purpose or purposes specified in accordance with public sector accounting standard PS3100;

• Property taxation revenue be reported as revenue when received or receivable in accordance with public sector accounting standard PS3510; and

• Budget figures be presented on the consolidated statement of change in net debt.

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August 31, 2020

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As a result, revenue recognized in the Consolidated Statement of Operations and certain related deferred revenues and deferred capital contributions would be recorded differently under Canadian Public Sector Accounting Standards.

b) Reporting Entity The consolidated financial statements reflect the assets, liabilities, revenues and expenses of the reporting entity. The reporting entity is comprised of all organizations accountable for the administration of their financial affairs and resources to the Board and which are controlled by the Board. School generated funds, which include the assets, liabilities, revenues and expenses of various organizations that exist at the school level and which are controlled by the Board are reflected in the consolidated financial statements. Interdepartmental and inter-organizational transactions and balances between these organizations are eliminated.

c) Cash and Cash Equivalents Cash and cash equivalents comprise of cash on hand, demand deposits and short-term investments. Short-term investments are highly liquid, subject to insignificant risk of changes in value and have a short maturity term of less than 90 days.

d) Temporary Investments Temporary investments consist of marketable securities which are liquid short-term investments with maturities of between three months and one year at the date of acquisition, and are carried on the Consolidated Statement of Financial Position at cost.

e) Deferred Revenue Certain amounts are received pursuant to legislation, regulation or agreement and may only be used in the conduct of certain programs or in the delivery of specific services and transactions. Deferred revenue includes an operating and a capital component: (i) Operating deferred revenue amounts are recognized as revenue in the fiscal year

the related expenses are incurred or service performed. (ii) Capital deferred revenue represents capital contributions received that remain

unspent as at year end. These amounts are recognized as deferred capital contributions in the year the amounts are spent.

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August 31, 2020

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f) Deferred Capital Contributions

Contributions received or receivable for the purpose of acquiring or developing a depreciable tangible capital asset for use in providing services, or any contributions in the form of depreciable tangible assets received or receivable for use in providing services, shall be recognized as deferred capital contribution as defined in Ontario Regulation 395/11 of the Financial Administration Act. These amounts are recognized as revenue at the same rate as the related tangible capital asset is amortized. The following items fall under this category:

• Government transfers received or receivable for capital purpose; • Other restricted contributions received or receivable for capital purpose; and • Property taxation revenues which were historically used to fund capital assets.

g) Retirement and Other Employee Future Benefits

The Board provides defined retirement and other future benefits to specified employee groups. These benefits include pension, life insurance, health care benefits, dental benefits, retirement gratuity, worker’s compensation and long-term disability benefits. As part of ratified labour collective agreements for unionized employees that bargain centrally and ratified central discussions with the principals and vice-principals associations, the following Employee Life and Health Trusts (ELHTs) were established in 2016-2017: Elementary Teachers’ Federation of Ontario – Education Workers (ETFO-EW) and Ontario English Catholic Teachers’ Association (OECTA). The following ELHTs were established in 2017-2018: Education Workers’ Alliance of Ontario (EWAO), Canadian Union of Public Employees (CUPE), ONE-T for non-unionized employees including principals and vice-principals. The ELHTs provide health, life and dental benefits to teachers (excluding daily occasional teachers), education workers (excluding temporary staff), other school board staff and retired individuals up to a school board’s participation date into the ELHT. These benefits are being provided through a joint governance structure between the bargaining/employee groups, school board trustees associations and the Government of Ontario. Upon transition of the employee groups’ health, dental and life benefits plans to the ELHT, school boards are required to remit a negotiated amount per full-time equivalency (FTE) on a monthly basis. Funding for the ELHTs is based on the existing benefits funding embedded within the Grants for Student Needs (GSN), additional ministry funding in the form of a Crown contribution as well as a Stabilization Adjustment. Depending on prior arrangements and employee group, the Board provides health, dental and life insurance benefits for retired individuals for all groups and continues to have a liability for payment of benefits for some retirees who are retired under these plans.

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August 31, 2020

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The Board has adopted the following policies with respect to accounting for these employee benefits: (i) The costs of self-insured employee future benefit plans are actuarially determined

using management’s best estimate of salary escalation, accumulated sick days at retirement, insurance and health care costs trends, disability recovery rates, long-term inflation rates and discount rates. The cost of retirement gratuities are actuarially determined using the employee’s salary, banked sick days and years of service as at August 31, 2012 and management’s best estimate of discount rates. Any actuarial gains and losses arising from changes to the discount rate are amortized over the expected average remaining service life of the employee group. For other employee future benefits that vest or accumulate over the periods of service provided by employees, such as life insurance and health care benefits for retirees, the cost is actuarially determined using the projected benefits method prorated on service. Under this method, the benefit costs are recognized over the expected average service life of the employee group. For those self-insured benefit obligations that arise from specific events that occur from time to time, such as obligations for worker’s compensation, long-term disability and life insurance and health care benefits for those on disability leave, the cost is recognized immediately in the period the events occur. Any actuarial gains and losses that are related to these benefits are recognized immediately in the period they arise.

(ii) The costs of multi-employer defined pension plan benefits, such as the Ontario Municipal Employees Retirement System pensions, are the employer’s contributions due to the plan in the period.

(iii) The costs of insured benefits are the employer’s portion of insurance premiums owed for coverage of employees during the period.

h) Tangible Capital Assets

Tangible capital assets are recorded at historical cost less accumulated amortization. Historical cost includes amounts that are directly attributable to acquisition, construction, development or betterment of the asset, as well as interest related to financing during construction. When historical cost records were not available, other methods were used to estimate the costs and accumulated amortization. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as leased tangible capital assets. All other leases are accounted for as operating leases and the related payments are charged to expenses as incurred.

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Tangible capital assets, except land, are amortized on a straight line basis over their estimated useful lives as follows:

Asset Estimated Useful Life in Years Land improvements with finite lives 15 Buildings and building improvements 40 Portable Structures 20 Other Buildings 20 First–time equipping of schools 10 Furniture 10 Equipment 5-15 Computer hardware 5 Computer software 5 Vehicles 5-10 Assets under construction and assets that relate to pre-acquisition and pre-construction costs are not amortized until the asset is available for productive use. Land permanently removed from service and held for resale is recorded at the lower of cost and estimated net realizable value. Cost includes amounts for improvements to prepare the land for sale or servicing. Buildings permanently removed from service and held for resale cease to be amortized and are recorded at the lower of carrying value and estimated net realizable value. Works of art and cultural and historic assets are not recorded as assets in these consolidated financial statements.

i) Government Transfers Government transfers, which include legislative grants, are recognized in the consolidated financial statements in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met and reasonable estimates of the amount can be made. If government transfers contain stipulations which give rise to a liability, they are deferred and recognized in revenue when the stipulations are met. Government transfers for capital are deferred as required by Regulation 395/11, recorded as deferred capital contributions (DCC) and recognized as revenue in the consolidated statement of operations at the same rate and over the same periods as the asset is amortized.

j) Investment Income Investment income is reported as revenue in the period earned. When required by the funding government or related Act, investment income earned on externally restricted funds such as pupil accommodation, education development charges and special education forms part of the respective deferred revenue balances.

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k) Budget Figures Budget figures have been provided for comparison purposes and have been derived from the budget approved by the Trustees. The budget approved by the Trustees is developed in accordance with the provincially mandated funding model for school boards and is used to manage program spending within the guidelines of the funding model. The budget figures are unaudited.

l) Use of Estimates The preparation of consolidated financial statements in conformity with the basis of accounting described in Note 1a requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the consolidated financial statements, and the reported amounts of revenues and expenses during the year. Accounts subject to significant estimates include employee future benefits, estimated useful lives of tangible capital assets and historical cost of tangible capital assets. Actual results could differ from these estimates.

m) Non-Financial Assets Tangible capital and other non-financial assets are accounted for as assets by the Board because they can be used to provide services in future periods. These assets do not normally provide resources to discharge the liabilities of the Board unless they are sold.

n) Property Tax Revenue Under Public Sector Accounting Standards, the entity that determines and sets the tax levy records the revenue in the financial statements, which in the case of the Board, is the Province of Ontario. As a result, property tax revenue received from the municipalities is recorded as part of Provincial Legislative Grants.

o) Revenue Recognition

(i) Recovery of Transportation Costs: Recovery of transportation costs are recognized as revenue in accordance with the terms of the Durham Student Transportation Services Consortium agreement.

(ii) School Generated Funds: School generated funds revenues consist of revenues

for various school activities and are recognized as revenue in the year the activities occur.

(iii) Education Development Charges: Education development charges are

recognized as revenue in the period in which the related eligible expenditures are recorded.

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p) Measurement Uncertainty On March 11, 2020, the World Health Organization categorized COVID-19 as a pandemic. The potential economic effects within the Board's environment and in the global markets, possible disruption in supply chains, and measures being introduced at various levels of government to curtail the spread of the virus (such as travel restrictions, closures of non-essential municipal and private operations, imposition of quarantines and social distancing) could have a material impact on the entity's operations. The extent of the impact of this outbreak and related containment measures on the Board's operations cannot be reliably estimated at this time. As an emerging risk, the duration and full financial effect of the COVID-19 pandemic is unknown at this time, as is the efficacy of the government and central bank interventions, and other mitigating measures. Any estimate of the length and severity of these developments is therefore subject to significant uncertainty, and accordingly estimates of the extent to which the COVID-19 pandemic may materially and adversely affect the Board's operations, financial results and condition in future periods are also subject to significant uncertainty. Therefore, uncertainty about judgements, estimates, and assumptions made by management during the preparation of the Board's financial statements related to potential impacts of the COVID-19 outbreak on revenue, expenses, assets, liabilities, and note disclosures could result in a material adjustment to the carrying value of the asset or liability affected.

2. TEMPORARY INVESTMENTS

Temporary investments are comprised as follows:

2020 2019

Cost $

Market Value

$

Cost

$

Market Value

$ Money Market Funds 310,413 310,413 106,191 106,191

3. ACCOUNTS RECEIVABLE – OTHER Due to the response to COVID-19, the Province of Ontario extended the deadlines for municipalities to pay Education Property Tax (EPT) amounts to the Board. This amount for the Board was $10,778,902 (2019 - $NIL) and has been included in accounts receivable – other on the statement of financial position. This amount will be recovered fully by the Board in the following school year.

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4. ACCOUNTS RECEIVABLE - GOVERNMENT OF ONTARIO The Province of Ontario replaced variable capital funding with a one-time debt support grant in 2009-10. Durham Catholic District School Board received a one-time grant that recognized capital debt as of August 31, 2010 that is supported by the existing capital programs. The Board receives this grant in cash over the remaining term of the existing capital debt instruments. The Board may also receive yearly capital grants to support capital programs which would be reflected in this account receivable.

The Board has an account receivable from the Province of Ontario of $45,891,579 as at August 31, 2020 (2019 - $48,058,715) with respect to capital grants.

5. BANK INDEBTEDNESS The Board has lines of credit available to the maximum of $90,000,000 to address operating requirements and to bridge capital expenditures.

Interest on these credit facilities are at the bank’s prime lending rate. All loans are unsecured, due on demand and are in the form of bank overdrafts. As at August 31, 2020 the amount drawn under these facilities was $24,294,188 (2019 - $29,217,920). In addition, the Board has outstanding letters of credit in the amount of $197,807 (2019 - $247,607) as at August 31, 2020.

6. ACCOUNTS PAYABLE AND ACCRUED LIABILITIES Due to the response to COVID-19, the Province of Ontario extended the deadlines for municipalities to pay Education Property Tax (EPT) amounts to the Board. To mitigate the financial impact of this deferral, the Province adjusted its cash flow through the School Board Operating Grant in July 2020 to pay an additional amount equal to about 25% of the annual education property tax amount as forecasted by the Board in the 2019-20 Revised Estimates. This amount for the Board was $11,028,842 (2019 - $NIL). This amount will be recovered by the Province in 2021.

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7. DEFERRED REVENUE Revenues received and that have been set aside for specific purposes by legislation, regulation or agreement are included in deferred revenue and reported on the Consolidated Statement of Financial Position. Deferred revenue set-aside for specific purposes by legislation, regulation or agreement as at August 31, 2020 is comprised of:

Balance as at

August 31, 2019

Externally restricted

revenue and investment

income

Revenue recognized

in the period

Transfers to (from)

deferred capital

contributions

Balance as at

August 31, 2020

Legislative Grants $273,188 $34,664,921 $33,256,710 $- $1,681,399 Other Ministry Grants 553,993 1,869,771 2,311,507 - 112,257 Other 1,398,584 884,910 1,577,187 - 706,307 Total Deferred Revenue - Operating 2,225,765 37,419,602 37,145,404 - 2,499,963

School Renewal 922,703 3,059,757 1,060,939 604,011 2,317,510 Education Development Charges - 3,951,306 3,951,306 - - Proceeds of Disposition 4,980,952 - - 1,542,636 3,438,316 Total Deferred Revenue – Capital 5,903,655 7,011,063 5,012,245 2,146,647 5,755,826

Total Deferred Revenue $8,129,420 $44,430,665 $42,157,649 $2,146,647 $8,255,789

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8. DEFERRED CAPITAL CONTRIBUTIONS Deferred capital contributions include grants and contributions received that are used for the acquisition of tangible capital assets in accordance with Ontario Regulation 395/11 that have been expended by year end. The contributions are amortized into revenue over the life of the asset acquired.

2020 2019

Balance, beginning of year $247,195,614 $248,851,990

Additions to deferred capital contributions 21,841,618 10,160,420

Disposal of Capital Assets (2,381,660) -

Revenue recognized in the period (11,883,991) (11,816,796)

Balance as at August 31 $254,771,581 $247,195,614

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9. RETIREMENT AND OTHER EMPLOYEE FUTURE BENEFITS

Retirement and Other Employee Future Benefit Liabilities

2020 2019

Retirement Benefits

Other Employee

Future Benefits

Total Employee

Future Benefits

Total Employee

Future Benefits

Accrued Employee Future Benefit Obligations at August 31 $1,539,953 $3,311,804 $4,851,757 $4,101,143

Unamortized Actuarial (Loss) Gain at August 31 (4,244) - (4,244) (9,613) Employee Future Benefits Liability at August 31 $1,535,709 $3,311,802 $4,847,513 $4,091,530

Change in Retirement and Other Employee Future Benefit Obligations

2020

2019

Retirement Benefits

Other Employee

Future Benefits

Total Employee

Future Benefits

Total Employee

Future Benefits

Current Year Benefit Cost1 $689,371 $1,079,270 $1,768,641 $842,940

Interest on Accrued Benefit Obligation 20,796 59,518 80,314 115,897 Recognized Actuarial Gains 13,422 - 13,422 209,021

Benefit Payments (436,212) (670,182) (1,106,394) (1,464,958)

$287,377 $468,606 $755,983 $(297,100) 1 Excluding pension contributions to the Ontario Municipal Employees Retirement System,

a multi-employer pension plan, described below.

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Retirement Benefits (i) Ontario Teacher’s Pension Plan

Teachers and related employee groups are eligible to be members of Ontario Teacher’s Pension Plan. Employer contributions for these employees are provided directly by the Province of Ontario. The pension costs and obligations related to this plan are a direct responsibility of the Province. Accordingly, no costs or liabilities related to this plan are included in the Board’s consolidated financial statements. (ii) Ontario Municipal Employees Retirement System

All non-teaching employees of the Board are eligible to be members of the Ontario Municipal Employees Retirement System (OMERS), a multi-employer pension plan. The plan provides defined pension benefits to employees based on their length of service and rates of pay. The Board contributions equal the employee contributions to the plan. During the year ended August 31, 2020, the Board contributed $3,634,629 (2019 - $3,736,502) to the plan. As this is a multi-employer pension plan, these contributions are the Board’s pension benefit expenses. No pension liability for this type of plan is included in the Board’s consolidated financial statements. (iii) Retirement Gratuities

The Board provides retirement gratuities to certain groups of employees hired prior to specified dates. The amount of the gratuities payable to eligible employees at retirement is based on their salary, accumulated sick days, and years of service at August 31, 2012. The Board provides these benefits through an unfunded defined benefit plan. The benefit costs and liabilities related to this plan are included in the Board’s consolidated financial statements. (iv) Retirement Life Insurance and Health Care Benefits

The Board provides life insurance, dental and health care benefits to certain employee groups after retirement until the members reach 65 years of age. The premiums are based on the Board experience and retirees’ premiums may be subsidized by the Board. The benefit costs and liabilities related to the plan are provided through an unfunded defined benefit plan and are included in the Board’s consolidated financial statements. Effective September 1, 2013, employees retiring on or after this date, do not qualify for board subsidized premiums or contributions.

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Other Employee Future Benefits (i) Workplace Safety and Insurance Board Obligations

The Board is a Schedule 2 employer under the Workplace Safety and Insurance Act and, as such, assumes responsibility for the payment of all claims to its injured workers under the Act. The Board does not fund these obligations in advance of payments made under the Act. The benefit costs and liabilities related to this plan are included in the Board’s consolidated financial statements. Plan changes made in 2012 requires school boards to provide salary top-up to a maximum of 4 ½ years for employees receiving payments from the Workplace Safety and Insurance Board, where the previously negotiated collective agreements included such provision. (ii) Long-Term Disability Life Insurance and Health Care Benefits The Board provides life insurance, dental and health care benefits to all employees on long-term disability leave. The Board is responsible for the payment of life insurance premiums and the costs of heath care benefits under this plan. The Board provides these benefits through an unfunded defined benefit plan. The costs of salary compensation paid to employees on long-term disability leave are fully insured and not included in this plan. (iii) Sick Leave Top-up Benefits As a result of changes made in 2013 to the short term sick leave and disability plan, a maximum of 11 unused sick leave days from the current year may be carried forward into the following year only, to be used to top-up salary for illnesses paid through the short-term and disability plan in that year. The benefit costs and liabilities related to this plan are included in the Board’s consolidated financial statements. For accounting purposes, the valuation of the accrued benefit obligation for the sick leave top-up is based on actuarial assumptions about future events determined as at August 31, 2020 and is based on the average daily salary and banked sick days of employees as at August 31, 2020.

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Actuarial Assumptions

The accrued benefit obligations for employee future benefit plans as at August 31, 2020 are based on the most recent actuarial valuations completed for accounting purposes as at August 31, 2020. These valuations take into account the plan changes outlined above and the economic assumptions used in these valuations are the Board’s best estimates of expected rates of:

2020 2019

% %

Inflation 1.50 1.50 Insurance and health care cost escalation 4.50-7.25 4.50-7.25 Discount on accrued benefit obligations 1.40 2.00

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10. LONG TERM DEBT

Debenture debt and capital loans reported on the Consolidated Statement of Financial Position is comprised of the following:

2020

2019

CIBC Mellon Global Series 2000 – A1 debenture, repayable semi-annually at $944,244 principal and interest, with an effective interest rate of 7.20%, maturing June 2025 $7,813,479 $9,071,087 Ontario Financing Authority, term loan, repayable semi-annually at $93,943 principal and interest at 4.56% due November 2031 1,667,051 1,775,207 Ontario Financing Authority, term loan, repayable semi-annually at $86,308 principal and interest at 4.95%, due March 2033 1,626,660 1,716,263 Ontario Financing Authority, term loan, repayable semi-annually at $25,973 principal and interest at 5.28%, due April 2035 533,138 556,278 Ontario Financing Authority, term loan, repayable semi-annually at $380,620 principal and interest at 5.28%, due April 2035 7,812,791 8,151,901 Ontario Financing Authority, term loan, repayable semi-annually at $65,392 principal and interest at 5.28%, due April 2035 1,342,273 1,400,534 Ontario Financing Authority, term loan, repayable semi-annually at $1,745,072 principal and interest at 3.94%, due September 2025 16,681,715 19,432,670

Balance as at August 31 $37,477,107 $42,103,940

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Principal and interest payments relating to net debenture debt and capital loans of $37,477,107 outstanding as at August 31, 2020 are due as follows:

Principal Interest

Payments Total 2021 $4,860,244 $1,822,862 $6,683,106 2022 5,106,402 1,576,704 6,683,106 2023 5,366,060 1,317,046 6,683,106 2024 5,640,020 1,043,086 6,683,106 2025 5,929,132 753,974 6,683,106 Thereafter 10,575,249 2,554,450 13,129,699

Total $37,477,107 $9,068,122 $46,545,229

Interest on long-term debt amounted to $1,994,815 (2019 - $2,219,252).

11. DEBT CHARGES AND CAPITAL LOANS AND LEASES INTEREST

2020

2019

Principal payments on long-term liabilities $4,626,833 $4,405,462

Interest payments on long-term liabilities 2,056,273 2,277,644

$6,683,106 $6,683,106

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12. EXPENSES BY OBJECT The following is a summary of the expenses reported on the Consolidated Statement of Operations by object: 2020 2020 2019

Budget (Unaudited)

Actual Actual

Expenses:

Salary and wages $185,221,222 $182,101,605 $186,789,371 Employee benefits 32,173,449 32,519,359 32,160,511 Staff development 717,500 330,583 588,431 Supplies and services 14,214,141 13,859,825 14,889,550 Interest charges on capital 1,994,873 2,212,289 2,219,252 Rental 1,354,618 1,441,943 1,264,419 Fees and contract services 31,572,984 31,308,894 33,235,849 School fund activities 6,500,000 3,411,030 6,320,455 Other - 712,056 259,348 Amortization 12,438,892 12,310,641 12,208,799 Loss on disposal of tangible capital assets - 2,381,660 - $286,187,679 $282,589,885 $289,935,985

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13. TANGIBLE CAPITAL ASSETS

Cost (in 000’s) Accumulated Amortization (in 000’s) Net Book Value (in 000’s)

Balance at

September 1, 2019

Additions and

Transfers Disposals

Transfer to Assets Held for

Sale

Balance at August 31,

2020

Balance at September

1, 2019 Amort-ization

Disposals, Write-offs, Adjustments

Transfer to Assets Held for

Sale

Balance at August 31, 2020

August 31, 2020

August 31, 2019

Land $69,106 $843 $- $- $69,949 $- $- $- $- $- $69,949 $69,106

Land Improvements 6,757 475 - - 7,232 2,925 513 - - 3,438 3,794 3,832

Buildings 384,021 19,849 4,975 - 398,895 139,343 10,308 2,594 - 147,057 251,838 244,678

Portable Structures 6,454 - - - 6,454 5,735 87 - - 5,822 632 719

First time equipping 2,829 - 126 - 2,703 1,601 257 126 - 1,732 971 1228

Furniture 898 - 14 - 884 488 88 14 - 562 322 410

Equipment 956 178 39 - 1,095 610 89 39 - 660 435 346

Computer hardware 3,595 1,173 463 - 4,305 2,395 526 463 - 2,458 1,847 1,200

Computer software 3,044 126 1,024 - 2,146 2,308 414 1,024 - 1,698 448 736

Vehicles 324 41 - - 365 188 29 - - 217 148 136

Total $477,984 $22,685 $6,641 $- $494,028 $155,593 $12,311 $4,260 $ $163,644 $330,384 $322,391

a) Assets under construction: Assets under construction having a value of $14,111,773 (2019 - $6,448,247) have not been amortized. Amortization of these assets will commence when the asset is put into service. Included in the additions for the year is capitalized interest in the amount of $114,537 (2019 - $62,103).

b) Write-down of Tangible Capital Assets: There were no write-downs of tangible capital assets during the year (2019 - $NIL). 27

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14. ACCUMULATED SURPLUS

2020 2019

Accumulated Surplus:

Amounts restricted for future use by Board motion $3,244,780 $3,039,824

Invested in land 61,065,646 57,323,186

Other 993 (1,083,010)

Total $64,311,419 $59,280,000

Comprised of:

Year ended August 31 2020

2019

Amounts restricted for future use by Board motion

Operating (a) $3,244,780 $3,039,824

Invested in land (b) 61,065,646 57,323,186

Other

Committed sinking fund interest 1,411,501 1,506,872

Interest on long term debt (514,000) (575,457)

School generated funds 2,627,817 2,029,683

Employee benefits and post employment liabilities (3,524,325) (4,044,108)

Sub Total (c) 993 (1,083,010)

Total (a) + (b) + (c) $64,311,419 $59,280,000

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15. ONTARIO SCHOOL BOARD INSURANCE EXCHANGE (OSBIE) The school board is a member of the Ontario School Board Insurance Exchange (OSBIE), a reciprocal insurance company licensed under the Insurance Act. OSBIE insures general public liability, property damage and certain other risks. Liability insurance is available to a maximum of $20 million per occurrence. The ultimate premiums over a five year period are based on the reciprocal’s and the Board’s actual claims experience. Periodically, the Board may receive a refund or be asked to pay an additional premium based on its pro rata share of claims experience.

16. CONTRACTUAL OBLIGATIONS AND CONTINGENT LIABILITIES The Board has entered into contractual obligations for completion of school projects and capital initiatives. The Board has outstanding commitments of $9,075,680 as at August 31, 2020 that will be incurred as capital expenditures in future years as the projects are completed. The Board has entered into operating leases for premises in Ajax, Whitby and Oshawa. In addition, the Board has entered into operating leases for vehicles. The minimum annual lease payments for the next five years and thereafter are as follows:

Year Amount 2021 $1,339,523 2022 1,336,904 2023 1,349,052 2024 1,224,740 2025 1,077,389

Thereafter 5,270,695 $11,598,303

The Board is contingently liable with respect to litigation and claims, which arise from time to time in normal course of business. In the opinion of management, the liability that may arise from such contingencies would not have a significant adverse effect on the financial position of the Board, and therefore, no amounts have been recorded in these financial statements.

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17. DURHAM STUDENT TRANSPORTATION SERVICES (DSTS) CONSORTIUM Transportation Consortium

On December 19, 2005, the Board entered into an agreement with the Durham District School Board (DDSB) in order to provide common administration of student transportation in the Region. This agreement was executed in an effort to increase delivery efficiency and cost effectiveness of student transportation for each of the Boards. Under the agreement, decisions related to the financial and operating activities of the Durham Student Transportation Services (DSTS) are shared. No member Board is in a position to exercise unilateral control. As part of the agreement both Boards directly remunerate the employees who were previously working exclusively for their respective Boards. All other expenses are paid by the Durham Catholic District School Board (DCDSB) on behalf of the Consortium with a monthly recovery from the Durham District School Board with a final cash flow reconciliation done at year-end. As such the Consolidated Financial Statements for the Durham Catholic District School Board reflect all payments made on behalf of the consortium as shown on the Consolidated Statement of Operations and the corresponding recovery from the Durham District School Board of $19,414,137 is recorded as revenue in this Statement. A summary of these transactions are as follows:

Expenditure DDSB DCDSB Total 2020

Total 2019

Student Transportation $19,138,836 $6,997,419 $26,136,255 $28,655,083

Administrative Costs 980,832 478,670 1,459,502 1,541,344

Total Expenditures 20,119,668 7,476,089 27,595,757 30,196,427

Administrative Costs Paid Directly by DDSB (705,531) - (705,531) (642,431)

Total $19,414,137 $7,476,089 $26,890,226 $29,553,996

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Memorandum To: Board of Trustees From: Tracy Barill, Director of Education Date: November 23, 2020 Subject: COVID-19 Operational and Academic Update Origin: Administrative Council


“THAT the Durham Catholic District School Board receive and file as information, the COVID-19 Operational and Academic Update dated November 23, 2020.”

Rationale As the provincial landscape in respect of the COVID-19 pandemic evolves, ongoing communications, guidance and directives from the Ministry of Education, the Ministry of Labour and Durham Public Health continue to be received. In an effort to keep the Board of Trustees advised of our current situation and recent developments, staff are providing the following Operational and Academic Updates. Operational Updates COVID-19 Positive Case Management Earlier this month the Ministry of Education updated the document, “Operational Guidance: COVID-19 Management in Schools”. The operational guide indicated the following updates:

Local PHU’s may give discretion to principals to dismiss individuals or cohorts for self-isolation while awaiting results of the local public health investigation.

Added guidance for boards on reporting absences and suspected cases.

Revised guidance around screening practices.

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Memorandum – Page 2 To: Board of Trustees Re: COVID-19 Operational and Academic Update Date: November 23, 2020

Added guidance on self-isolation periods to align with Ministry of Health guidance on testing and clearance and updated guidance on screening tool.

Updated language to clarify that if a child develops symptoms and their self-screening indicates they should stay home but their siblings do not have symptoms, their siblings do not need to isolate until the child with symptoms tests positive for COVID-19.

Additional guidance around continuity of learning and expectations that boards are prepared to pivot to remote learning when needed.

Revised language around testing, stating that individuals should only consult a health care provider as needed; and

Clarification regarding medical notes. As we continue to learn more about COVID-19 transmission, the consistent use of personal protective equipment has become increasingly more important. Updates were given to staff indicating that masks should be worn as much as possible indoors and outdoors. Facilities Services Personal protective equipment (PPE), including medical masks and face shields continue to be distributed on a monthly basis to all staff. Additional PPE of gloves and gowns are provided for specific tasks. Provincially supplied disinfectant has been given to custodial staff to ensure high touch point cleaning can occur daily. All of the additional custodial staff have been hired to assist with the increased disinfecting and cleaning. Disinfectant foggers are being used for quick response disinfecting. Hand sanitizer continues to be used as part of Durham Health’s good hand hygiene guidelines. Heating, ventilation and air conditioning (HVAC) changes include upgrading filters to a higher efficiency (MERV13); the mechanical systems have been programmed to increase the amount of fresh air, and additional HEPA filter air purifiers have been for classrooms where we have challenges increasing the fresh air intake. The Federal government under the Investing in Canada Infrastructure Program (ICIP) has announced up to $700 million in the COVID-19 Resilience Infrastructure Stream (CVRIS) funding. The funding is time limited and requires boards to submit proposals for consideration that will protect the health and wellbeing of students, staff and children in schools and co-located childcare facilities. Eligible projects need to promote one or all of the following themes:

promoting occupant health and safety;

improving facility condition (e.g., optimize air quality and water refilling stations that also improve access to safe drinking water);

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Memorandum – Page 3 To: Board of Trustees Re: COVID-19 Operational and Academic Update Date: November 23, 2020

enhancing physical distancing;

facilitating distance learning (e.g., network and broadband infrastructure). The funding has some restrictive timelines that require all projects to have been started by September 30, 2021, and must be substantially complete by December 31, 2021, otherwise the boards will be responsible for the entire cost of the project. The funding proposal was submitted to the Ministry of Education, Capital and Business support division by November 18, and they will review and forward to the Federal government by December 4th, and boards should expect to hear if they are successful in securing funding for projects in January. Information Technology Our Information, Communication and Technology department, under the supervision of Chief Information Officer, Ronald Rodriguez continue to provide timely and effective technical support to our students, parents and staff. A survey is currently been conducted to determine staff technology requirements should there be a change in model for delivery of learning. The Ministry of Education has recognized the demand for devices (example: Chromebooks, iPads, etc.) across the province and has worked with vendors to secure devices for the K-12 sector. Human Resources Staffing for both the virtual and bricks and mortar schools continues to be maintained at ministry regulated class sizes and targeted board investments for physical distancing. Although all daily classroom assignments are being filled, shortages in qualified supply staff for all sectors remains an ongoing challenge. The Ontario Teachers Federation and the Ministry of Education have extended the 50-day limit for retirees to 95 days. This will create flexibility throughout the year to maintain supply teacher lists. Class sizes at the virtual learning centre are at a maximum in the majority of classrooms and courses. There continues to be a wait list for requests for switching between modes of learning, effective January 25th. These requests continue to be addressed when space becomes available, on a limited basis, with priority consideration given to students with medical concerns. Wait list (closes December 4)

Panel Request physical to virtual Request virtual to physical

Secondary 247 24

Elementary 371 132

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Memorandum – Page 4 To: Board of Trustees Re: COVID-19 Operational and Academic Update Date: November 23, 2020 Academic Services Assessment, Evaluation and Reporting Transition to new Quadmester Secondary students started a new quadmester on Friday, November 13th. As Durham Catholic is a designated board, students who have selected in-class learning will continue to be divided into two cohorts and attend school in person on either Monday/Wednesday or Tuesday/Thursday with a four-day cycle alternating on Fridays. The first week, course 1 will be comprised of 150 minutes of in-person learning and course 2 will involve 150 minutes of online instruction. Content areas will continue to be modified/adapted as necessary to align with the Ministry of Health directives. EQAO and OSSLT In early November, the Education Quality Assessment Office (EQAO) released a memo with further details outlining the Gr. 9 Assessment of Mathematics for the 2020 – 2021 school year. After careful consideration and upon further follow up with EQAO directly, it was decided that students taking academic/applied Mathematics quadmester 1 at Durham Catholic would not participate in the field study scheduled for this November due to the tight time restraints. Moving forward, it is our intent that any Gr. 9 in-class students enrolled in either applied or academic Mathematics in future quadmesters will participate in the field testing of this new online and adaptive assessment. This will allow principals and teachers time to review recently released materials (e.g., Guide for School Administrators, Guides for Teachers, live webinars, EQAO sample tests) to ensure a successful experience for our students. As well, students will be able to become familiar with the digital assessment and its platform through EQAO’s online sample tests. It is anticipated that in-class students enrolled in Mathematics (academic and applied) during quadmester 2 will participate in the assessment in January near the end of the quadmester. On October 30th, the Ministry of Education also informed all school boards that the Ontario Secondary School Literacy Test (OSSLT) will be waived for all students graduating during the 2020-21 school year. The ministry is continuing to explore a field test of the online OSSLT in Spring 2021, which could allow the opportunity for non-graduating students to write the test and have successful attempts counted on their transcript. TB/eb

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Memorandum

To: Board of Trustees



Subject: French Immersion Program Update

Origin: Mariah O’Reilly, Superintendent of Education, Academic Services

Recommendation


“THAT the Durham Catholic District School Board receives as information the French Immersion Program Update Report dated November 23, 2020.”

Rationale

The purpose of this report is to provide the Board of Trustees with an update on the implementation of French Language Programs as well as provide information regarding the planned processes for registration and enrolment for French Immersion (FI) for the 2021-2022 school year.

Background Information

Elementary French Programs

Extended French (EF) programming began in the Durham Catholic District School Board in the 1980’s with a grade four entry point offered at two schools. The east site was St. Thomas Aquinas Catholic School (CS) in Oshawa and the west site was Holy Redeemer CS in Pickering. These two regional programs accommodated students from across the Board.

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Memorandum – Page 2 To: Board of Trustees Re: French Immersion Program Update Date: November 23, 2020

Beginning in 2010 the board expanded FI programs to offer Early FI with a grade one entry point. The implementation and expansion of FI programs took place in phases. Phase one and two schools offered a grade four EF program entry point in addition to the grade one FI program. Phase three and four schools offered only the grade one FI entry point.

Phase One Programs (2010)

St. Thomas Aquinas CS (Oshawa) St. Mark the Evangelist CS (Whitby) St. Patrick CS (Ajax) St. Leo CS (Brooklin) Holy Redeemer CS (Pickering) – now closed

Phase Two Programs (2012)

St. Christopher CS (Oshawa) St. John the Evangelist CS (Whitby) St. James CS (Ajax) Mother Teresa CS (Ajax) – now St. Teresa of Calcutta St. Elizabeth Seton CS (Pickering)

Phase Three Expansion (2013)

St. Monica CS (Pickering) Blessed Pope John Paull II CS (Brooklin) – now St. John Paul II CS

Phase Four Expansion (2015)

St. Kateri Tekakwitha CS (Oshawa) St. Joseph CS (Uxbridge)

Over the years a number of program moves and changes took place as follows:

The Board approved the Pickering Accommodation Review on February 11, 2013 and relocated the French programs at Holy Redeemer CS to St. Isaac Jogues CS and a established a new FI program at St. Monica CS effective September 2013:

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Following consultation with the parent community at St. Elizabeth Seton CS, it was decided that the students in the two classes (grade 1 FI and grade 4 EF) located at that school would be permitted to continue their French studies at that school in September 2013. The grade 4 EF class completed grade 8 in June 2017, and the one remaining FI class will complete grade 8 in June 2020;

In September 2013, Blessed Pope John Paul II CS (now St. John Paul II CS) opened in Brooklin and the Grades 1-4 Immersion program was split between St. Leo CS and the new school. St. Leo CS retained the Extended French program;

As a result of decisions made by the Board on November 3, 2014, a single track French Centre was established at St. Patrick CS in Ajax to include the relocation of the French Immersion and Extended French program from Mother Teresa CS. Early French Immersion programs (grade one entry) were also opened at St. Kateri Tekakwitha CS and St. Joseph CS (Uxbridge) September 2015; and

The Board report of November 2013 indicated that the grade four entry EF program was being phased out with the last admissions having taken place in September 2014. The phase out of the Elementary EF program was completed in June 2019.

On January 27, 2020 the Board of Trustees received the Long

Term Accommodation Plan 2020-2024 (LTAP) report and approved guiding principles and actions to be undertaken. Within the LTAP report, staff was directed to undertake a French Immersion (FI) Consolidation study involving the three Brooklin schools; St. Leo CS, St. John Paul II CS and St. Bridget CS. Due to school closures in March 2020, there was a delay in the proposed recommendations for a future location of the Brooklin FI program. The committee has reconvened during the fall of 2020. A recommendation will made after public consultation.

In September 2020, in response to the Covid-19 Pandemic elementary and

secondary virtual schools were created. DCDSB was able to maintain Core French Instruction and healthy and viable French Immersion Programs in the virtual learning environment.

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At present, ten out of twelve elementary FI programs have reached full maturity including all phase one and two schools. These schools offer program grades one through eight. The following phase four schools will reach full maturity of programming in September 2023. Both schools currently offer Grades 1-6 FI programs.

St. Joseph CS (Uxbridge) St. Kateri Tekakwitha CS

Appendix A indicates the grades of FI (French Immersion) and EF (Extended French) offered at each school site from 2010 to the current school year:

The FI elementary enrolment by school and grade as of September 2020 is contained in Appendix B.

Secondary French Programs

In 2012 All Saints Catholic Secondary School CSS housed the only Secondary FI/EF program in the Board. A decision was made to open an East and West Secondary site in order to better serve the increasing numbers of Secondary FI/EF French students. Grade nine students were therefore directed to St. Mary CSS or Father Leo Austin CSS for September 2013. By September 2016, All Saints CSS no longer offered any FI programs. Notre Dame CSS offered a new FI program starting in 2015.

Students who enrol in secondary FI are required to take 10 of the 30 required credits in French as part of the Ontario Secondary School Diploma (OSSD).

The FI secondary enrolment by school and grade as of September 2020 is contained in Appendix C.

Grade One Registration Process for 2021-2022

Registration timelines and procedures for our grade one FI for September 2021 have been established in accordance with operational needs. These include the necessity to establish the number of classes required as early as possible in order to complete our staffing requirements effectively. Recruitment of teachers qualified to instruct a FI class begins in mid-January. Additionally, registration in FI classes means that student population in the original home schools decline. Staff require timely and accurate student enrolment projections by the end of February in order to determine staffing needs for September relative to redundancy and surplus declarations as well as postings.

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Timelines Processes

November 9th-13th, 2020

• Letters sent home to all Year 2 Kindergarten families to advertise parent information nights

• Advertisements in local papers, on website, via social media and parish bulletins

November 18th-29th, 2020

Parent Information Nights

Virtual meeting to be shared with parents and guardians to provide background to the program and information regarding the online registration process.

December 7th, 2020 - January 15th, 2021

• Grade one FI online Registration opens • Automatic email will be sent to acknowledge receipt of

application (but not approval or placement)

January 18th –

29th, 2021

Review of all applications received FI Principal Meeting – January 19th, 2021 Classes are formed in accordance with the following

parameters: 1. Students in boundary; 2. Students with childcare: 3. Students with siblings in attendance;

Where there is overflow, students are redirected to another site.

Classes will be considered full at 20 students; Superintendent approval required to exceed 20. (no class to exceed 23)

February 1st, 2021

• Email communication to parents regarding acceptance and placement

February 12th, 2021

• Deadline for parents to confirm registration • Parents request transportation if desired • Parents of children new to the Board will need to go to the

designated FI school and provide the required documentation (Baptismal Certificates, Immunization records etc.) in order to confirm their registration

• Transition scheduling in student information system begins once parents have confirmed registration

• Registrations that have not been confirmed with the school by February 12th, 2021 will be considered to be withdrawn.

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February, 12th- 19th, 2021

• Durham Student Transportation System (DSTS) to review all transportation requests and communicate eligibility to FI school Principals

• FI schools will contact those families who have requested transportation but are not eligible

March 22nd , 2021 - forward

• Late Registrations - made through the FI school (desired location) – Elementary School Administrative Assistants will update online lists

• Late Registrations will be processed on a first come, first serve basis while space is available.

• When classes have been filled to capacity, a waiting list will be established.

April - May 2021 • Orientation Night/Day for Students/Parents • Additional transportation information to be shared -

including student OEN and information on how to access bussing info

The following guidelines will be applied to the application/enrolment process:

All applicants to the grade one FI program who submit their application through the online registration process will be offered a position in the FI program, the Board may however be required to redirect students to an alternate location in order to maximize class size and organization in accordance with primary class size requirements;

If/when necessary, students on overflow placement will be directed to original or phase one sites;

While every effort will be made to accommodate parent requests for cross boundary approval for reasons of childcare and/or to keep siblings together, the Board must maximize classroom organization and take into consideration accommodation issues therefore location cannot be guaranteed;

Bussing will not be provided for students who are cross boundary by request of the parent/guardian

Parents who wish to register their children after the online application process has been closed will do so through the desired FI school site. Late applications will be approved on a first come, first serve basis where space permits;

If/when a program has reached capacity, late registrants will be placed on a waiting list and/or redirected to another location where space permits;

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In schools, where a threshold of 15 students is met, consideration will be given to opening a class or additional classes at an appropriate location;

Out-of-area applications for kindergarten students may only be approved where space permits;

Out-of-area applications for kindergarten students will not be accepted at the following schools:

St. Christopher CS;

St. James CS

St. John the Evangelist CS;

St. Kateri Tekakwitha CS;

St. Mark the Evangelist CS;

St. Patrick CS (and a limit of 45 new kindergarten students

Transportation for kindergarten siblings will be provided on a non-prejudice basis for kindergarten siblings where there is room on the bus; space availability will be reviewed yearly.

FAQ documents will be shared with parents at the parent information sessions and will be posted on the Board Website for parents during the registration process.

Year Two Kindergarten students from St. Patrick Catholic School who attend the virtual elementary school will not be required to register through the online registration process. This aligns with the process currently in place for students who attend kindergarten face-to face at Patrick CS.

TB/MO/br (Attachments)

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Appendix A: French Programs 2010-2021

School Municipality

2010-2011

2011-2012

2012-2013

2013-2014

2014-2015

2015- 2016

2016-2017

2017- 2018

2018- 2019

2019- 2020

2020-2021

St. Thomas Aquinas CS (Oshawa)

1 (FI) 4-8 (EF)

1&2 (FI) 4-8 (EF)

1-3 (FI) 4-8 (EF)

1-4 (FI) 5-8 (EF)

1-5 (FI) 6-8 (EF)

1-6 (FI) 7&8 (EF)

1-7 (FI) 8 (EF)

1-8 (FI) 1-8 (FI) 1-8 (FI) 1-8 (FI)

St. Christopher CS (Oshawa)

1 (FI) 4 (EF)

1&2 (FI) 5 (EF)

1-3 (FI) (Gr 6 EF moved to St. Thomas CS)

1-4 (FI) 1-5 (FI) 1-6 (FI) 1-7 (FI) 1-8 (FI 1-8 (FI)

St. Kateri Tekakwitha CS (Oshawa)

1 (FI) 1&2 (FI)

1-3 (FI) 1-4 (FI) 1-5 (FI) 1-6 (FI)

St. John the Evangelist CS (Whitby)

1 (FI) 4 (EF)

1&2 (FI) 5 (EF)

1-3 (FI) 6 (EF)

1-4 (FI) 7 (EF)

1-5 (FI) 8 (EF)

1-6 (FI) 1-7 (FI) 1-8 (FI) 1-8 (FI)

St. Mark the Evangelist CS (Whitby)

1 (FI) 4 (EF)

1&2 (FI) 4&5 (EF)

1-3 (FI) 4-6 (EF)

1-4 (FI) 4-7 (EF)

1-5 (FI) 4-8 (EF)

1-6 (FI) 5-8 (EF)

1-7 (FI) 6-8 (EF)

1-8 (FI) 7&8(EF)

1-8 (FI) 8 (EF)

1-8 (FI) 1-8 (FI)

St. Leo CS (Whitby)

1 (FI) 4 (EF)

1&2 (FI) 4&5 (EF)

1-3 (FI) 4-6 (EF)

1-4 (FI) 5-8 (EF)

1-5 (FI) 6-8 (EF)

1-6 (FI) 7&8(EF)

1-7 (FI) 8 (EF)

1-8 (FI) 1-8 (FI) 1-8 (FI) 1-8 (FI)

St. John Paul II CS (Brooklin)

1-4 (FI) 1-5 (FI) 1-6 (FI) 1-7 (FI) 1-8 (FI) 1-8 (FI) 1-8 (FI) 1-8 (FI)

St. James CS (Ajax)

1 (FI) 1&2 (FI) 1-3 (FI) 1-4 (FI) 1-5 (FI) 1-6 (FI) 1-7 (FI) 1-8 (FI) 1-8 (FI)

St. Teresa of Calcutta CS (Ajax)

1 (FI) 4 (EF)

1&2 (FI) 5 (EF)

1-3 (FI) 6 (EF)

Program moved to St. Patrick CS

St. Patrick CS (Ajax)

1 (FI) 4 (EF)

1&2 (FI) 4&5 (EF)

1-3 (FI) 4-6 (EF)

1-4 (FI) 5-7 (EF)

1-5 (FI) 6-8 (EF)

1-6 (FI) 7&8 (EF)

1-7 (FI) 8 (EF)

1-8 (FI) 1-8 (FI) 1-8 (FI) 1-8 (FI)

St. Elizabeth CS (Pickering)

1 (FI) 4 (EF)

2 (FI) 5 (EF)

3 (FI) 6 (EF)

4 (FI) 7 (EF)

5 (FI) 8 (EF)

6 (FI) 7 (FI) 1-8 (FI)

Holy Redeemer CS (Pickering)

1 (FI) 4-8 (EF)

1&2 (FI) 4-8 (EF)

1-3 (FI) 4-8 (EF)

Program moved to St. Isaac Jogues CS

St. Isaac Jogues CS (Pickering)

1-4 (FI) 4-8 (EF)

1-5 (FI) 4-8 (EF)

1-6 (FI) 5-8 (EF)

1-7 (FI) 6-8 (EF)

1-8 (FI) 7&8(EF)

1-8 (FI) 8 (EF)

1-8 (FI) 1-8 (FI)

St. Monica CS (Pickering)

1 (FI) 1&2 (FI) 1-3 (FI) 1-4 (FI) 1-5 (FI) 1-6 (FI) 1-7 (FI) 1-8 (FI)

St. Joseph CS (Uxbridge) 1 (FI) 1&2 (FI)

1-3(FI) 1-4 (FI) 1-5 (FI) 1-6 (FI)

B2020-11-23 Page 93 of 120

Appendix B: Elementary enrolment summary by grade

SCHOOL 01 02 03 04 05 06 07 08 TOTAL

St. Christopher C.S. 20 24 14 12 15 23 10 18 136

St. Isaac Jogues C.S. 19 21 21 28 21 25 15 16 166

St. James C.S. 34 22 29 19 16 22 17 19 178

St. John Paul II C.S. 12 14 14 11 24 23 11 21 130

St. John the Evangelist C.S. 28 20 17 16 28 20 17 6 152

St. Joseph C.S. (Uxbridge) 6 25 10 9 14 3 . . 67

St. Kateri Tekakwitha C.S. 34 30 34 20 19 21 . . 158

St. Leo C.S. 14 9 5 9 8 8 14 8 75

St. Mark the Evangelist C.S. 34 46 32 35 41 27 38 47 300

St. Monica C.S. 49 32 36 18 34 23 18 17 227

St. Patrick C.S. 56 43 49 50 46 47 40 37 368

St. Thomas Aquinas C.S. 20 17 11 10 13 10 13 6 100

Durham Catholic Elementary Online

79 93 70 71 72 67 55 56 563

Total 405 396 342 308 351 319 248 251 2620

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Appendix C: Secondary enrolment summary by grade

SCHOOL GR09 GR10 GR11 GR12 TOTAL

FATHER LEO J. AUSTIN C.S.S. 73 68 63 63 267

NOTRE DAME C.S.S. 54 49 44 42 189

ST. MARY C.S.S. 54 38 33 35 160

DURHAM CATHOLIC VIRTUAL SECONDARY (DCVSS)

31 35 26 24 116

TOTAL 212 190 166 164 732

B2020-11-23 Page 95 of 120




Subject: DSTS Annual Report

Origin: Ryan Putnam, Superintendent of Business & CFO Kelly Mechoulan, Chief Administrative Officer, DSTS


“THAT the Durham Catholic District School Board receive as information the DSTS Annual Report.”

Rationale Attached is the Durham Student Transportation Services (DSTS) Annual Report for the 2019/2020 school year. The report was reviewed at the most recent DSTS Governance Committee meeting. The Chief Administrative Officer from DSTS will present the report at the Board meeting and will also provide an update regarding current year start up and priorities. The Annual Report will be posted on the DSTS and DCDSB websites.

TB:RP:KM:dm Attachment

B2020-11-23 Page 96 of 120

Annual Report

2019-2020

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Table of Contents

CAO and Governance Committee Update.................................................................... 2

Governance Committee Members ............................................................................... 3

Mission Statement ....................................................................................................... 3

Vision Statement ......................................................................................................... 3

2019-2020 Highlights ................................................................................................... 4

Route/Operator Statistics ......................................................................................... 4

Start-Up Communication .......................................................................................... 4

Student Safety Programs .......................................................................................... 5

Rationale of Distance Measurement used by DSTS ................................................... 6

Request to Review or Reconsider Transportation Arrangements ............................. 7

School Bus Weather Zones ....................................................................................... 8

Annual Kilometers Travelled by DSTS School Buses................................................... 8

Key Performance Indicators (KPI’s) .............................................................................. 9

Transportation Costs by Board.................................................................................. 9

Transported Students by Board ................................................................................ 9

Vehicle Utilization ................................................................................................... 11

Route Sharing and Vehicle Tiering .......................................................................... 13

Average Ride Time .................................................................................................. 14

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CAO and Governance Committee Update

The 2019-2020 Durham Student Transportation Services (DSTS) Annual Report

highlights DSTS’ successes and ongoing initiatives as it continually strives to fulfill its

mandate and improve the level of service to all transported students in Durham

Region. DSTS continues to focus on providing safe and customer service oriented

services to and from school every day.

A few highlights from our 2019-2020 school year include:

• Routing and Technology continued to be a priority through the

implementation of further software updates to enhance the mapping accuracy

for DSTS.

• Further expanded use of GPS technology allowing for additional monitoring of

bus routes.

• Additional updates and enhancements to the School Bus Safety Training

programs provided to every elementary school for both the Durham District

School Board and the Durham Catholic District School Board.

• Further emphasis on School Bus Safety including enhanced safety review of school bus stop locations .

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Governance Committee Members

Chair of the Board, DDSB

Chair of the Board, DCDSB

Director of Education, DDSB

Director of Education, DCDSB

Mission Statement

The Durham Student Transportation Services is

committed to supporting the education of students

by providing safe, equitable, effective and efficient

transportation to its Member Boards.

Vision Statement

DSTS, with its partners, will enhance each student’s school

day by providing safe and customer service oriented services

to and from school every day.

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2019-2020 Highlights

Route/Operator Statistics

DSTS has contract services with four bus operators companies. A total of 560 routes

were contracted to the following bus operators:

• Century Transportation Ltd.

• Durhamway Bus Lines Inc.

• FirstCanada ULC

• Stock Transportation Ltd.

Start-Up Communication

DSTS understands that today’s stakeholders require many different communication

options in order to stay informed of School Bus information for their students. DSTS

offers the following communication tools to our schools and family community:

• Interactive Voice Relay System for both inbound and outbound

communications.

• DSTS Website that has undergone multiple improvements and integrations

with our transportation routing solution. Parents can log in using student info

to view transportation data.

• Subscription services for Route delays. Parents can choose to receive email

notifications when their student’s route is running late. Over 5400 parents

have taken advantage of this service to date.

• Twitter, all delays and cancelations are posted to our twitter feed. DSTS

currently has over 5,000 followers and growing.

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Student Safety Programs

Student Safety is a paramount priority for DSTS. In 2019-2020 DSTS provided the

following safety programs.

• Young Riders Orientation Day (provided to all first time students)

• The Safe Rider Program – Buster the Bus (JK-3)

• The Rider Role Model Program (Grade 4-8)

• School Bus Evacuation Program (Available to all schools/grades)

The safety of transported students is the highest priority for DSTS. In all aspects of

school bus service, from route planning and design through daily operations, safety is

always the first consideration. As an extension of the classroom, students play a large

role in contributing to safety of the bus. The same conduct expected by the school is

also expected by the bus driver.

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Rationale of Distance Measurement used by DSTS

Durham Student Transportation Services (DSTS) uses Durham Regional digital maps

that are imported into our routing software “Bus Planner”. Distances are calculated

through our routing software based on the walking properties set to each individual

regional road segment. Walkability is managed by DSTS staff using geographic

knowledge of the areas and database information obtained from the Region. The

database shows all of the sidewalks and pedestrian walkways within the Region. DSTS

consistently reviews areas to ensure walkability and distance calculations are

accurate. Accurate distance measurements are key to ensuring our walk policy is

applied in a fair and consistent manner for all schools of the Durham District and

Durham Catholic School Board students. In order to ensure consistency in distance

measurement DSTS utilizes one measurement obtained from “Bus Planner”.

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Request to Review Bus Stop Location

DSTS is responsible for selecting bus stop locations within the service area in

accordance with the walk to stop distance procedures. DSTS is not responsible for

providing door to door transportation. Whenever possible, community collector

stops are used.

DSTS maintains an average walk to stop distance of 400 meters to a maximum walk

to stop distance of 800 meters where possible. The distance is calculated on DSTS

geometrics software between the place of residence and the bus stop based on the

shortest distance on a road network and may include municipal walkways.

Generally, school bus stops will not be located in areas such as cul‐de‐sacs or dead

end streets. DSTS does not enter private property and roads, such as long rural

driveways, gated communities and townhouse/apartment complexes.

DSTS reserves the right to determine if the roadway is suitable for travel, given road

conditions and necessary space requirements factoring in turning radius of large

school vehicles. Parents may request a review of bus stop location through the DSTS

website at www.dsts.on.ca

Request to Reconsider Transportation Arrangements

Parents or guardians who may disagree with an application of the Transportation

Policy have the opportunity to request a reconsideration of transportation

arrangements. The process by which to file a request for reconsideration is outlined

on the Durham Student Transportation Services website at www.dsts.on.ca.

Requests for reconsideration must be made in writing by a parent or guardian

directed to the Chief Administrative Officer of DSTS. The request should include a

detailed description of the situation and/or events. If the parent or guardian is not

satisfied with the response from the Chief Administrative Officer, he or she may

request reconsideration of the decision in writing to the Administrative Committee of

DSTS. If a parent/guardian disagrees with the decision of the CAO and Administrative

Committee they may petition in writing to the DSTS Governance Committee.

The Governance Committee is responsible for ensuring that the school board

approved transportation policy is applied correctly and consistently for all families.

The Governance Committee cannot overturn or amend the school board approved

policy.

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http://www.dsts.on.ca/




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School Bus Weather Zones

For transportation purposes, the

Durham Region has been divided into

four zones outlined in the illustrated

map. Depending on the location and

type of weather occurrence,

transportation may be cancelled for a

specific zone. Any weather-related bus

cancellations are announced in the early

morning hours to local radio and TV

stations. All cancellation information is

also posted to the DSTS and School

Board websites.

Annual Kilometers Travelled By DSTS School Buses

Annual Kilometers Travelled by DSTS in the 2019-2020 school year was 40,135 km

daily which equates to approximately 4,936,605 km on an annual basis.

*Effective March 14, 2020, DSTS ceased its transportation services for the remainder of the 2019-2020 school year, due to Ministry of Education closure of schools due to COVID19 pandemic.

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Key Performance Indicators (KPI’s)

Transportation KPI’s contained within the report are based on data exported as of

February month-end from the DSTS student transportation routing software Bus

Planner. Student data is provided to DSTS through regular downloads from each

board’s student information system, PowerSchool.

Transportation Costs by Board

The chart below outlines the 2019-2020 transportation costs by member board:

*Transportation costs only, administration costs are excluded.

74%

26%

$20,738,837

$6,759,882

Transportation Cost By Board

Durham District School Board Durham Catholic District School Board

Total Cost - $27,498,714

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Transported Students by Board

In the 2019-2020 school year, DSTS transported at total of 29,203 students. The chart

below outlines the number of students transported by member board by panel.

DDSB DCDSB DDSB DCDSB DDSB DCDSB

Elementary Secondary Special Ed

2019 13006 6921 5315 2536 1305 120

2018 12503 6755 5200 2460 1240 142

2017 13057 6591 4761 2430 1331 157

2016 12555 6592 3556 2439 1407 153

2015 12497 6505 3478 2494 1442 161

0

2000

4000

6000

8000

10000

12000

14000

Nu

mb

er o

f St

ud

ents

Riders By School Board

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Vehicle Utilization

The vehicle utilization percentage indicates how efficiently each vehicle type is used.

The calculation is based on the vehicle capacity divided by riders, total routes and

vehicle types. Below is a graph that illustrates the capacity utilization by the entire

route taking an average load of all the tiers on a given bus throughout the day and

dividing it by the total capacity of the vehicle. Smaller vehicles including the 18

passenger, 6 passenger and wheelchair accessible provide service predominately to

students with special needs. Given the specialized nature of this type of

transportation, utilization rates are usually lower due to distance travelled to program

and/or needs of the students.

The following graph outlines the capacity ratio by all vehicle types:

78%

44%

52%

39%

Overall Capacity Utilization by Vehicle Type

Full-Size Mini-Size Mini-Van PDPV

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The next graph shows the breakdown by municipality and vehicle type.

83%

70%78%

87%79%

30%

66%

40%46%

33%

53% 52% 49% 50%44%

38%

53%

34% 37%32%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Ajax Northern Oshawa Pickering Whitby

Capacity Utilization by Vehicle Type and Geopraphical Area

70 Passenger 18 Passenger 6 Passenger Wheelchair

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Route Sharing and Vehicle Tiering

Tiering and route sharing are approaches taken to maximize usage of a vehicle by

sending a vehicle out on multiple runs or sharing the vehicle for multiple school

locations. The following graphs illustrate the percentage of tiered or shared

routes.

26%

74%

Pick Up Routes Single Dedicated vs Multiple Schools Serviced

Single Dedicated Multiple Schools

28%

72%

Drop Off Routes Single Dedicated vs Multiple Schools Serviced

Single Dedicated Multiple Schools

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Average Ride Time

DSTS operates under a maximum one-way ride time of 60 minutes wherever

possible. Below is a breakdown of the average ride time for DSTS students. Most of

the students ride less than 30 minutes, many of the longer rides are due to

the location of the program from the residential address.

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%

35.00%

40.00%

45.00%

< 10 min 10 - 20 min 21 - 30 min 31 - 40 min 41 - 50 min 51 - 60 min > 60 min

Per

cen

tage

of

Tota

l Rid

ersh

ip

Student Average Ride Time

-

500

1,000

1,500

2,000

2,500

3,000

3,500

< 10 min 10 - 20 min 21-30 min 31 - 40 min 41 - 50 min 51 - 60 min > 60 min

Average Ride Times by Area

Ajax Northern Oshawa Pickering Whitby

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Contact DSTS:

24 Hour Automated Info Line:

1-866-908-6578 or 905-666-6979

Office Line:

905-666-6395

Follow us on Twitter @DurhamSTS

B2020-11-23 Page 112 of 120




Subject: Honoraria for Board Members

Origin: Ryan Putnam, Superintendent of Business & CFO


“THAT the Durham Catholic District School Board receive as information the Honoraria for Board Members for the period December 1, 2020 to November 30, 2021.”

Rationale Overview

Ontario Regulation 357/06 sets out the method for calculating the limits on honoraria paid to Board Members for each year of term of office. The Board has established Policy PO213 and Administrative Procedure AP213-1 in regard to administering and communicating Board Member honoraria under the regulation. Specifically, AP213-1 requires the Director of Education to provide each member of the Board with notice of their honoraria prior to the upcoming year in each year of the Trustee’s term of office. In addition, Reg. 357/06 requires that Boards set the honoraria for the next term of office prior to the municipal election.

Compensation Restraint

As per correspondence from the Ministry of Education, dated August 24, 2018, the base amount for Trustee honoraria for the 2018-2022 term of office will continue to be maintained at $5,900 per year and may not be adjusted for CPI as was previously contemplated in legislation for the upcoming term. The Ministry has indicated that it may review Trustee honoraria in the future.

B2020-11-23 Page 113 of 120

Memorandum – Page 2 To: Board of Trustees Re: Honoraria for Board Members Date: November 23, 2020

Honorarium Components

For a term of office beginning in 2018 (therefore December 1, 2018) the annual honorarium for a member of a District School Board (Trustee) shall consist of the following four components:

1) The Base Amount for the year (constant for the 4-year term); 2) The Enrolment Amount for the year (to be recalculated annually); 3) The Attendance Amounts payable for the year (for prescribed Committees); 4) The Distance Amounts payable for the year (if applicable).

1) Base Amount (constant for the 4-year term)

a) The annual base amount for each Board Member is $5,900 per year; b) The Chair will receive an additional $5,000 per year; and c) The Vice-Chair will receive an additional $2,500 per year.

2) Enrolment Amount (to be adjusted annually)

The enrolment to be used for each year beginning December 1st is that of the previous fiscal year (therefore enrolment for the fiscal year ending August 31, 2020 will be used to determine the December 1, 2020 to November 30, 2021 amount). For the Durham Catholic District School Board the average daily enrolment for the 2019/2020 school year was 21,638 students.

a) The basic enrolment amount for the Board as a whole is $1.75 per student (therefore 21,638 students at $1.75 each yields a total of $37,866.50).

b) The total amount for the Board is divided by the number of Board Members (therefore $37,866.50 divided by 8 Members equals an annual amount of $4,733.31 per Member).

c) The calculations contained within the Regulation add the following amounts to the basic enrolment amount for the Chair (5 cents per student) and Vice-Chair (2.5 cents per student) respectively: Chair - $1,081.90 Vice-Chair - $ 540.95

3) Attendance Amount (for prescribed Committees)

An attendance amount of up to $50.00 may be paid to a Member for attending any meeting of a Committee of the Board that is required to be established by an Act or Regulation made under an Act. Past practice for the DCDSB is to provide the attendance amount for the following Committees (as permissible by the Ministry): Audit Committee, Parent Involvement Committee, Special Education Advisory Committee and Supervised Alternative Learning Committee.

B2020-11-23 Page 114 of 120

Memorandum – Page 3 To: Board of Trustees Re: Honoraria for Board Members Date: November 23, 2020

4) Distance Amount (if applicable)

This component is not applicable for the Durham Catholic District School Board as the minimum distance between a Member’s residence and the meeting location (i.e. – Catholic Education Centre) is 200 kilometers in order to be eligible to receive this amount.

Summary

Presented in Table One below is a summary of the amount to be paid, by component, for the Chair, Vice-Chair and Trustee for the period of December 1, 2020 to November 30, 2021. Comparative amounts for the previous year (December 1, 2019 to November 30, 2020) have also been provided for information purposes.

Table One - Annual Honorarium

For the period December 1, 2020 to November 30, 2021:

Chair Vice-Chair Trustee

1) Base Amount (as per Ministry) $10,900.00 $8,400.00 $5,900.00

2) Enrolment Amount (21,638 students) 5,815.21 5,274.26 4,733.31

Total Honorarium $16,715.21 $13,674.26 $10,633.31 For the period December 1, 2019 to November 30, 2020:

Chair Vice-Chair Trustee

1) Base Amount (as per Ministry) $10,900.00 $8,400.00 $5,900.00

2) Enrolment Amount (21,368 students) 5,742.65 5,208.45 4,674.25

Total Honorarium $16,642.65 $13,608.45 $10,574.25

TB:RP:dm

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Memorandum To: Board of Trustees From: Tracy Barill, Director of Education Date: November 16, 2020 Subject: Black Community Consultations Origin: Susie Lee-Fernandes, Superintendent of Education - Equity


“THAT the Durham Catholic District School Board receive and file as information, the Black Community Consultations report dated November 16, 2020.”

Rationale The Durham Catholic District School Board is focused on implementing strategic actions connected to our core commitments of Equity and Engagement. We are committed to cultivating a positive sense of self and belonging for each individual by respecting and responding to diverse identities and strengths. As part of this commitment, we will be consulting with students and parents/guardians across our system, starting with our secondary school communities build understanding of the lived experiences of our Black community, and inform our next steps to address anti-Black racism and systemic discrimination. Following COVID-19 health and safety protocols, these consultations will be conducted via Zoom meetings. With the support and partnership of Cora Reid, the DCDSB hopes to ensure that our classrooms and schools honour the voices and lived realities and experiences of our Black community. It is our intention that these sessions provide safe spaces for the Black students, students of colour, and their parents/guardians at each of our secondary schools to share their experiences and provide input into our next steps as a Catholic learning community.

B2020-11-23 Page 116 of 120

Memorandum – Page 2 To: Board of Trustees Re: Black Community Consultations Date: November 23, 2020 Student voice and leadership is valued and integral to learning about what we need to do to make our system better for all students. Student consultations began on November 2, 2020 and will continue until November 26, 2020. Each secondary school will have two student meetings.

Starting at the second student meeting for each secondary school, we will be using the Thoughtexchange platform at the meetings to gather feedback. Thoughtexchange is a collaborative platform that brings people together on important topics. It helps people learn from one another, discover important insights, and make decisions quickly and effectively. More information about this platform can be found on the website using the direct link: Thoughtexchange – How it Works.

Parent/guardian consultation meetings will begin on November 30, 2020 and continue until December 15, 2020. In the new year, our consultations will continue with the elementary panel by region. The Board will also broaden its consultation to include all students and families. TB/SLF

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https://www.thoughtexchange.com/how-it-works/

Memorandum

To: Board of Trustees



Subject: Brooklin French Immersion Study November Update

Origin: Gerard Winn, Superintendent of Education – Whitby Family of Schools Scott Grieve, Superintendent of Facilities Services Daniel Carlin, Manager of Planning, Admissions and Capital

Recommendation


“THAT the Durham Catholic District School Board receive and file as information the report entitled Brooklin French Immersion Study Update dated November 23, 2020.”

Rationale

Overview

On January 27, 2020 the Board of Trustees received the Long-Term Accommodation Plan 2020-2024 (LTAP) report and approved the guiding principles and actions to be undertaken. Within the LTAP report, staff was directed to undertake a French Immersion (FI) Consolidation study in Brooklin to combine the St. Leo CS and St. John Paul II CS programs.

This report provides the Board of Trustees with an update regarding the activities that have occurred since January 2020.

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Memorandum – Page 2 To: Board of Trustees Re: Brooklin French Immersion Study November Update Date: November 23, 2020

Update

The Brooklin French Immersion Study Committee includes the following representatives:

Gerard Winn, Superintendent of Education – Whitby Family of Schools Mariah O’Reilly, Superintendent of Education – Academic Services Scott Grieve, Superintendent of Facilities Services Ryan Putnam, Superintendent of Business Daniel Carlin, Manager - Planning, Admissions and Capital Jackie McVeigh, Senior Manager - Human Resource Services Kelly Mechoulan, Chief Administrative Officer, Durham Student Transportation David Malleau, Principal – St. Leo Catholic School Stephanie Richard, Principal – St. John Paul II Catholic School James Tremblay, Principal – St. Bridget Catholic School Carol Caputo, Academic Services French Language Consultant Jennifer Bastarache, Communications Officer Amanda Roffey, Communications Officer Luetasha Watkins, Operations Manager - Early Years and Childcare Jody Dale, Assistant Planner Lori Lane, Senior Administrative Assistant Cindy Boyd, St. Leo Catholic School Council Jane Lacey, St. Leo Catholic School - OECTA Lee-Ann McAllister, St. John Paul II Catholic School - OECTA Shelly Roach, St. John Paul II Catholic School - OECTA Kim Boyer-Miller, St. John Paul II Catholic School – OECTA (FI) Tim Brooks, St. John Paul II Catholic School - CUPE Christina Melick, St. Bridget Catholic School Council Linda McNeil, St. Bridget Catholic School - OECTA Bethany Summers, St. Bridget Catholic School - CUPE Melissa Cowen, OECTA Elementary President Kelly Mulville, ETFO President Rod King, CUPE President Lynn Brennan, YMCA Representative

In accordance with the schedule, the committee met on the following dates:

• February 13, 2020 – at 650 Rossland Road from 1:00 p.m. - 3:00 p.m. • February 20, 2020 – at 652 Rossland Road from1:00 p.m. - 3:00 p.m. • October 16, 2020 – Virtual – Microsoft Teams from 9:15 a.m. -11:15 a.m. • November 13, 2020 - Virtual – Microsoft Teams from 9:45 a.m. - 11:15 a.m.

In order to accommodate staff who had to remain at their school, or who chose to call in, remote access to the meeting was provided through Microsoft Teams.

B2020-11-23 Page 119 of 120


Memorandum – Page 3 To: Board of Trustees Re: Brooklin French Immersion Study November Update Date: November 23, 2020

One public meeting was held on February 20, 2020 at St. Leo Catholic School from 7:00 p.m. - 9:00 p.m., at which 45 people were in attendance.

The next public meeting was scheduled to be held at St. John Paul II Catholic School on April 2, 2020, but was postponed due to COVID-19.

A virtual Microsoft Teams Live Event was held for the public to attend on Wednesday November 4, 2020, from 7:00 p.m. -9 p.m. The highest level of attendance during the meeting was 41 attendees. Advertising for the event was posted in the local paper, on the board’s website, and through school messenger.

Communication

The Durham Catholic District School Board is committed to an open and transparent process that allows for public input through a variety of means. Following approval of the Board Report staff set up the following for communication to be received by the Committee:

A dedicated web page containing all the information https://www.dcdsb.ca/en/our-board/Boundary-Reviews.aspx?_mid_=122365

A phone line at 905-576-6150 ext. 42252

Email address [email protected]

Next Steps

The last remaining public meeting date is scheduled for:

November 25, 2020 – Teams Live Event from 7:00 p.m. -9:00 p.m.

Staff anticipate bringing a final report to the Board of Trustees on December 14, 2020 with a final recommendation from the Brooklin French Immersion Study in accordance with the mandate.

TB/GW/SG/DC:ll:tc

B2020-11-23 Page 120 of 120

https://www.dcdsb.ca/en/our-board/Boundary-Reviews.aspx?_mid_=122365


Agenda - DCDSB

Documents

Transcript of Agenda - DCDSB