AGENDA COUNCIL MEETING 26 July 2011 at 6.30 pm. · Berri Barmera Council - Agenda for Ordinary...

AGENDA

COUNCIL MEETING

26 July 2011

at 6.30 pm.

BERRI BARMERA COUNCIL Notice is hereby given pursuant to Section 83 of the Local Government Act 1999, the next Ordinary meeting of Council will be held in the Council Chambers, 19 Wilson Street Berri SA, on Tuesday 26 July 2011 commencing at 6.30 pm.

DAVID BEATON CHIEF EXECUTIVE OFFICER

28.07.11

THE BERRI BARMERA COUNCIL INDEX FOR MEETING TO BE HELD 26 JULY 2011

Opening: Council Prayer / Acknowledgement of Country

1: PRESENT: 2: APOLOGIES: 3: CONFIRMATION OF MINUTES: 1 4: ADJOURNED ITEMS: Nil 1 5: PETITIONS: Nil 1 6: DEPUTATIONS / ADDRESS: Nil 1 7: MOTIONS WITH NOTICE: Nil 1 8: QUESTIONS ON NOTICE: Nil 1 9: ELECTED MEMBERS REPORTS: 9.1 Mayor’s Report 1-2 9.2 Councillors / Delegates / Representatives Reports 3 10: EXECUTIVE / CORPORATE SERVICES: 10.1 Receive Executive/Corporate Services Reports 4 10.2 Chief Executive Officer’s Report 4-5 10.3 Audit Committee – Minutes of Meeting 6 July 2011 6-10 10.4 Policies – Full Cost Attribution, Contracting and Tendering, Annual Budget 11-26 10.5 Tennis Australia – Australian Pro Tour Venue Selection Process 27-28 10.6 Provincial Cities Association of SA – Association Membership 29-30 10.7 Berri War Memorial Community Centre Inc – Centenary Bougainvillea

Sculptor 31-32

10.8 LGA SA – State Executive Committee 33-36 10.9 LGA SA – Review of Local Government Governance 37-40 10.10 Berri Town Beautification Committee – Minutes of Meeting held 14 July

2011 41-43

11: COMMUNITY SERVICES: 11.1 Receive Community Services Reports 44 11.2 Minutes of the Berri Centenary 2011 Multicultural Festival Committee

meeting held on 8th June 2011 44-46

11.3 Saluting Their Service Commemorations Grant 47-48

12: INFRASTRUCTURE SERVICES: 12.1 Receive Infrastructure Services Reports 49 12.2 Bench Seat memorial for Arthur Muirhead 49-52 12.3 Weed Spraying Contract 53-61 12.4 Rural Addressing 62 12.5 Berri Gopher Route / Gilbert St - Footpath Construction Policy 63-65 12.6 Street Tree request (cnr Barfield & McGilton Streets) & Tree Planting

Policy 66-69

12.7 Public Lighting Bulletin No2 - June 2011 70-72 12.8 Black Spot Nomination 2012/13– Lyrup Road 73-78 12.9 Monash Waste Landfill 79 13: ENVIRONMENTAL SERVICES: 13.1 Receive Environmental Services Reports 80 13.2 Off Lease dog parks – Berri and Barmera 80-83 13.3 Riverland Regional Waste Management Committee – Minutes 28 June and

12 July 2011 84-88

13.4 Development Section Activities 89-100 14: QUESTIONS WITHOUT NOTICE: 101 15: MOTIONS WITHOUT NOTICE: 101 16: CONFIDENTIAL ITEMS: 16.1. Glassey Park 102-107 17: CLOSURE: 108

Berri Barmera Council - Agenda for Ordinary Council Meeting to be held 26 July 2011

THE BERRI BARMERA COUNCIL

AGENDA FOR AN ORDINARY MEETING OF COUNCIL TO BE HELD ON TUESDAY 26 JULY 2011 COMMENCING AT 6.30 PM. IN THE COUNCIL CHAMBER, WILSON STREET BERRI

Opening: Council Prayer / Acknowledgement of Country

1: 1: PRESENT: Elected Members: Mayor Peter Hunt, Cr Rhonda Centofanti, Cr Margaret Evans, Cr Vicki Beech, Cr Michelle Campbell, Cr Mike Fuller, Cr Trevor Chapple and Cr Andrew Kassebaum. Officers: Mr D.L. Beaton (Chief Executive Officer), Mr G Perry (Manager Infrastructure Services), Ms K. Burton (Manager Corporate Services), Mr A Haigh (Community Development Officer), Ms C Pedler (Planning Officer – Development) and Ms K Seekamp (Administration Officer).

2: APOLOGIES: Cr Bruce Richardson, Mrs E Braunack 3: CONFIRMATION OF MINUTES: - Ordinary Meeting of Council held on 28 June 2011.

RECOMMENDATION: That the Minutes of the Ordinary Meeting of Council held on 28 June 2011 be taken as read and confirmed.

4: ADJOURNED ITEMS / ITEMS LYING ON TABLE: Nil 5: PETITIONS: Nil 6: DEPUTATIONS / ADDRESS: Nil 7: MOTIONS WITH NOTICE: Nil 8: QUESTIONS ON NOTICE: Nil 9: ELECTED MEMBERS REPORTS: 9.1 MAYOR‟S REPORT: RECOMMENDATION:

That the Mayor‟s Report be received. 9.1.1 REF:

SUBJECT: 9.24.1 Passing of Former Residents

Since the last meeting of Council held on 19th April 2011 the following

deaths have been noted: Eva Gertrude HOCEVAR, George MAKRIS, Joylene Dorothy OBST, Dorothy Clarice (Dot) TSCHIRPIG.

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9.1.2 REF: SUBJECT:

9.24.1 Functions / Meetings attended since last meeting:

24 June Attended the final meeting of the Riverland Futures Taskforce in Renmark. The Hon. Gail Gago, MLC, Minister for Regional Development was in attendance

25 June Attended the Lions Club of Barmera's Annual Handover Dinner. Re-elected President is Dennis Yates

26 June Attended the Rotary Club's Changeover Luncheon to induct Cr. and Rotarian Bruce Richardson as the New District Governor of District 9520

28 June Attended the Ordinary Meeting of Council 29 June With the Corporate Services Manager and Human Resources & Risk

Manager, attended a meeting with Sarah Mader Sales Executive with Business SA

2 July Attended the opening of the new Berri Family Medical Practice in Gilbert Street

4 July Attended the NAIDOC Week March and Opening Ceremony and presented Awards

“ Attended the Rotary Club of Berri's Changeover Dinner. New President is Robin Foley

5 July With the Human Resources & Risk Manager attended the Murray Mallee Zone Emergency Management Committee Meeting at Swan Reach

“ Attended the Special General Meeting of the Riverland Tourism Association and Farewell Function for Paula Bennet

6 July Attended the Audit Committee Meeting 7 July With the CEO attended a meeting with our Riverland Counterparts to

discuss the formation of the previous Riverland Local Government Forum Committee and various other issues

“ With the Deputy Mayor attended a support meeting organised by Rosemary Gower to form a Steering Committee for the establishment of a Loveday Internment Camp Museum around the old Internment Camp sites

8 July Attended the Berri Masonic Lodge's Annual Instillation Dinner. Bruce Casey has been re-elected as the Worshipful Master

9 July Attended the Lake Bonney Lodge's Annual Instillation Dinner. Mike Hobby is the new Worshipful Master

11 July Attended the Elected Members training seminar in Renmark 12 July Attended the Special Meeting of Council, the Strategic Governance

Committee Meeting and the CEO's Appraisal Meeting 13 July With the CEO attended a meeting with Leo O'Leary, President of the

Riverland Greyhound Club, for an update of the Club's future 14 July Attended the Berri Town Beautification Committee Meeting 16 July With the CEO attended the Centenary football match between Berri and

Barmera and presented a Centenary Medal and Certificate to the best player

18 July Attended the CEO's Appraisal Meeting 19 July Attended the Civic Reception for Luke Saville, the 2011 Boys

Wimbledon Champion, hosted by Council 20 July Attended the opening of Craig and Gill Holtham's Display Home

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9.2 COUNCILLORS / DELEGATES / REPRESENTATIVES REPORTS: Cr Fuller:

Cr Beech:

29 June Attend Multicultural Festival Meeting 30 June Attended Calperum on the land showcase at the McCormick Centre 4 July Attended the flag raising ceremony and presentation for opening of Naidoc Week 6 July YACU Meeting 7 July Attended the funeral of David Braunack “ Chaired Centenary Committee meeting 8 July Attended Naidoc family day at the Kungun Centre 11 July Attended Elected Members training day at Renmark Paringa Council 12 July CEO Review “ Strategic Governance Meeting 14 July Attended Berri Beautification Committee Meeting 18 July CEO Review 19 July Civic Reception for Luke Saville 20 July Attended Hotondo Homes Display Home Opening “ Attended Multicultural Committee Meeting

Cr Richardson: Nil

Cr Campbell: 29 June Multicultural Festival, Council Meeting Room. 30 June Young Professionals, Bowl-land. 18 July CEO appraisal, Council Chambers 19 July Luke Saville Reception, Council Chambers 26 July Elected Member/YACU Workshop

Cr Chapple:

Cr Evans: 24 June Attended Futures Task Force final meeting, held at RustoN’S Rose Garden 27 June Attended HAC Meeting, Barmera 28 June Presentation of Cheques - Community Event 4 July Attended NAIDOC WEEK Opening Ceremony 6 July Attended NAIDOC WEEK Launch of Book, MARALINGA, at Riverlands Gallery 7 July Attended David Braunack's funeral 11 July Attended Elected Members' Training Module 1 12 July Attended Special Council Governance Meeting, and CEO Performance Review

Step 2 18 July Attended CEO Performance Review, (final) 19 July Attended Reception to honour Luke Saville 25 July HAC Meeting, Berri 26 July Elected Member/YACU Workshop “ Ordinary Meeting of Council

Cr Kassebaum:

Cr Centofanti:

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10: EXECUTIVE / CORPORATE SERVICES: 10.1 EXECUTIVE / CORPORATE SERVICES REPORTS: RECOMMENDATION:

That Executive / Corporate Services Reports numbered 10.2 to 10.10 inclusive be received and contents noted.

10.2 Chief Executive Officer‟s Report REF: 9.24.1 OFFICER: CEO Attachment follows Report: No Strategic Links: (1) Linked to Objectives: N/A (2) Objective: - Budget: (1) Impact: No (2) Description: N/a (3) Allocation: N/A (4) Expenditure to date: $- Report for information only REPORT:

Subject Detail: 1. End of Financial Year

Last year was a difficult year for Council operations with the high rainfall creating problems with storm damage and road works reworking. Additionally Council was successful in obtaining over $2 million in grant funding for subsurface irrigation and stormwater retention and reuse. This additional over $4 million of work has stretched Councils resources during the year.

2. Manager of Environmental Services Welcome Gary Brinkworth to the Council and look forward to his contribution to “Building a Better Community”.

3. Graduate Engineer Completed interviews and selection, graduate to commence on 1st August 2011.

4. Grow SA Have had several meetings with Grow SA regarding proposal for the old National Foods site at McKay Road which has enormous economic potential; for the region.

5. Berri Vaughan Terrace Roundabout Large rocks were trailed for community beautification and council feedback, by the Council meeting the area should be nearly finished.

6 Loveday Internment Camp Met with Rosemary Gower and the deputy Mayor and have arranged for a survey of the land to identify what and where, exactly is on the site.

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7 Annual Leave I will be on leave from 28 July until 22 August and Karyn Burton will be the acting CEO during my absence. There is no scheduled committee meeting for August and I will be back for the Council meeting.

8 Strategic Plan Consultation Have sent letters to community groups to attend meetings with Mayor after annual leave, will advise all elected members if they wish to attend any sessions.

9 Lake Bonney a) At the time of writing this report a representative from DTEI regarding the 4 knot zone had

not been confirmed. b) A response has not been received from the SA MDNRM Board.

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10.3 Audit Committee – Minutes of Meeting 6 July 2011 REF: 7.8.1 OFFICER: MCS Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: Yes (2) Objective: GF1 Budget: (1) Impact: No (2) Description: N/a (3) Allocation: N/A (4) Expenditure to date: $- RECOMMENDATION: That the minutes of the meeting of the Audit Committee held on 6th July 2011 be received. Item 6 - Reports

That Reports No. 6.2 to 6.9 be received and contents noted. Item 6.2 – Full Cost Attribution Policy That the Full Cost Attribution Policy as presented to the Audit Committee be recommended to Council for adoption with minor amendments as discussed. Item 6.3 – Asset Policies That the Asset Management and Asset Accounting Policies as presented to the Audit Committee be recommended to Council for adoption subject to several amendments and in particular an update of attached schedules to the Asset Accounting Policy as discussed. Item 6.4 – Contracting and Tendering Policy That the Contracting and Tendering Policy as presented to the Audit Committee be recommended to Council for adoption with additions regarding Occupational Health Safety and Welfare as discussed. Item 6.5 – Annual Budget Policy That the draft Annual Budget Policy be amended as discussed and again be circulated to Audit Committee members for feedback prior to being recommended to Council for adoption. Item 6.6 – Workcover Audit 2010 and Pilot Program That the report be noted, and Committee to note with satisfaction that the report indicated improved outcomes. Item 6.7 – Strategic and Corporate Plan That: 1. A report be received with the Committee noting the final versions of the Strategic and Corporate Plans are to be „prettied up‟ and sent out for public consultation. 2. The Audit Committee recommends a review of Section 122 of the Local Government Act 1999 to ensure legislative compliance has been adequately addressed within the draft Strategic Plan before the document is finalised.

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Item 6.8 – LGA Performance Improvement Program That: 1.A report be presented to the next Audit Committee meeting summarising key actions identified in the LGA Performance Improvement Program (Starr Report). 2.That the actions be included in the Audit Committee‟s work program to enable the Committee to monitor progress and completion of identified actions. Item 6.9 – Audit Committee Work Program – 1 July 2011 That the Audit Committee Work Program 1 July 2011 be adopted with additions resulting from this meeting being included.

REPORT:

Subject Detail: A copy of the minutes of the Audit Committee meeting held on 6th July 2011 have been prepared and are now to be formally received by Council.

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THE BERRI BARMERA COUNCIL

MINUTES FOR A MEETING OF THE AUDIT COMMITTEE HELD ON WEDNESDAY 6 JULY 2011 AT 10.00 AM IN THE COUNCIL CHAMBER, WILSON STREET BERRI

1: PRESENT:

Mr John Comrie (Presiding Member), Mayor Peter Hunt, Cr Trevor Chapple, Cr Mike Fuller, CEO David Beaton, MCS Karyn Burton, HR/Risk Veronica Rothe, Admin Officer Amanda Pearce

2: APOLOGIES: Cr Bruce Richardson 3: CONFIRMATION OF MINUTES: MOTION: (A08/11) That the Minutes of the Audit Committee Meeting held on 13th April 2011 be taken as read and

confirmed. Crs Chapple / Fuller CARRIED 4: QUESTIONS ON NOTICE: Nil 5: MOTIONS ON NOTICE/WITHOUT NOTICE: Nil 6: REPORTS: MOTION: (A09/11) That Reports No. 6.2 to 6.9 were received and contents noted. Cr Fuller / Mayor Hunt CARRIED

6.2 Full Cost Attribution Policy MOTION: (A10/11) That the Full Cost Attribution Policy as presented to the Audit Committee be recommended to Council for adoption with minor amendments as discussed.

Crs Chapple / Fuller CARRIED

6.3 Asset Policies MOTION: (A11/11) That the Asset Management and Asset Accounting Policies as presented to the Audit Committee be recommended to Council for adoption subject to several amendments and in particular an update of attached schedules to the Asset Accounting Policy as discussed.

Crs Fuller / Chapple CARRIED

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6.4 Contracting and Tendering Policy MOTION: (A12/11) That the Contracting and Tendering Policy as presented to the Audit Committee be recommended to Council for adoption with additions regarding Occupational Health Safety & Welfare as discussed. Cr Fuller / Mayor Hunt CARRIED

6.5 Annual Budget Policy MOTION: (A13/11) That the draft Annual Budget Policy be amended as discussed and again be circulated to Audit Committee members for feedback prior to being recommended to Council for adoption. Cr Fuller / Mayor Hunt CARRIED

6.6 Workcover Audit 2010 and Pilot Program

MOTION: (A14/11) That the report be noted, and Committee to note with satisfaction that the report indicated improved outcomes. Crs Fuller / Chapple CARRIED

6.7 Strategic and Corporate Plan

MOTION: (A15/11) That: 1. A report be received with the Committee noting the final versions of the Strategic

and Corporate Plans are to be “prettied up” and sent out for public consultation. 2. The Audit Committee recommends a review of Section 122 of the Local

Government Act 1999 to ensure legislative compliance has been adequately addressed within the draft Strategic Plan before the document is finalised.

Mayor Hunt / Cr Fuller CARRIED

6.8 LGA Performance Improvement Program

MOTION: (A16/11) That: 1. A report be presented to the next Audit Committee meeting summarising key

actions identified in the LGA Performance Improvement Program (Starr Report). 2. That the actions be included in the Audit Committee’s work program to enable the

Committee to monitor progress and completion of identified actions. Cr Chapple / Mayor Hunt CARRIED

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6.9 Audit Committee Work Programme – 1 July 2011

MOTION: (A17/11) That the Audit Committee Work Programme 1 July 2011 be adopted with additions resulting from this meeting being included. Crs Chapple / Fuller CARRIED

7: OTHER BUSINESS 7.1 Internal Controls Pilot Project

No questions or comments raised by Committee. 7.2 Interim Audit

No questions or comments raised by Committee. End of year audit is scheduled for 22 and 23 September.

Next meeting to be arranged to coincide with attendance of external auditor. No other business.

8: CLOSE - The meeting was closed at 11.32am. Confirmed: DATE: ………………………… 2011 CHAIRMAN: ………………………………………….. MR JOHN COMRIE

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10.4 Policies – Full Cost Attribution, Contracting and Tendering, Annual Budget REF: 7.63.3 OFFICER: MCS Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: Yes (2) Objective: GF1 Budget: (1) Impact: No (2) Description: N/a (3) Allocation: N/A (4) Expenditure to date: $- RECOMMENDATION: That the following policies be adopted by Council –

Full Cost Attribution Policy Contracting and Tendering Policy Annual Budget Policy REPORT: Subject Detail: As per the previous report the Audit Committee have reviewed, made comment and subsequently recommend to Council the adoption of the abovementioned policies.

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Berri Barmera Council Policy Register

Full Cost Attribution Policy Version Date: April 2011

Full Cost Attribution

Keywords: FCA, Full Cost Allocation, Full Cost Attribution

Reference Number:

Corporate Plan:

Classification: Executive Services – Financial Management

First Issued/Approved: April 2011

Review Frequency: Annually

Last Reviewed: July 2011

Next Review Due: July 2012

Responsible Officer(s): Manager Corporate Services

Council File Reference:

Applicable Legislation: Local Government Act 1999 Local Government (Financial Management) Regulations 2011 Accounting Standards Accounting Regulations

Relevant Policies:

Related Procedures:

Delegations: Chief Executive Officer

1. Purpose The purpose of this policy is to provide guidance when attributing costs to functions, activities, goods and services of Council. 2. Principles The Local Government (Financial Management) Regulations 2011 Reg. 3 defines “full cost attribution basis means a system under which all costs, including indirect and overhead costs, are allocated to a function, activity, good or service on a reliable and consistent basis (which may be unique to a particular council, council subsidiary or regional subsidiary).” Further the Local Government (Financial Management) Regulations 2011, Reg. 11 (1) and (2) states that every Council must ensure all accounting records, accounts and financial statements are prepared and maintained in accordance with all relevant Australian Accounting Standards and that a full cost attribution basis must be applied when reporting on a function, activity, good or service in financial statement or external financial reports. Full cost attribution seeks to determine the „true‟ cost of providing a good or service by tracking and accumulating the total costs of the process to create and distribute the good or service.

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Full Cost Attribution Policy Page 2 of 3 Version Date: April 2011

Full cost attribution means using a reliable and consistent basis to include the following costs in the total cost of providing a service or output:

- 100% of direct costs - An appropriate proportion of indirect costs - An appropriate proportion of overhead costs.

3. Policy Statement This Council will apply full cost attribution processes in the following manner: 3.1 Costs to be allocated

An indirect cost is one that is not directly related to, but supports the provision of one or more functions, activities, goods or services of Council. The following are a list of functions which are considered to support all other functions of Council.

Function relating to Governance of Council being:

o Occupational Health and Safety and Risk Management o Governance – administration o Elected Members o Public Relations o Economic Development

Functions relating to Corporate Services being:

o Financial Management o Human Resources o Information Technology o Communications o Rates Administration o Records Administration o Customer Services o Other Support Activities

3.2 Methodology

The process of assigning costs to Council functions, activities, goods and services relies upon the existence of: a) A link between activities and the consumption of resources, and b) A link between those same activities and the provision of specific outputs

Where no link exists between an activity and an output, no costs relating to that activity should be attributed to that output. Council considers there to be appropriate links between the above listed costs relating to Governance and Corporate Services to attribute these costs to the following specific outputs:

o All operating activities for Community Services, Environmental Services and Infrastructure Services

o Some capital activities for Environmental Services and Infrastructure Services. Indirect costs are not assigned to outright purchases for Plant and Equipment.

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Full Cost Attribution Policy Page 3 of 3 Version Date: April 2011

Cost Drivers Cost drivers are factors which influence the cost of an activity. Appropriate cost drivers must be reliable, consistent and relevant.

Council has taken into account the following factors when choosing cost drivers: o The cost versus the benefit of collecting cost driver data, o Assessment of materiality, ie. the basis for allocation not significantly changing

the outcome. o Lack of reliable supporting data. o Simplicity and consistency. o The arbitrary nature of allocating indirect costs.

Council has chosen to allocate all indirect costs on a proportional basis, being the total expenditure for each function as a percentage (%) of total expenditure.

Example: Total operating expenditure - $15,000,000 Total operating expenditure for Dog Control - $98,000 Therefore % of total expenditure for Dog Control – 0.65%

Application Council assigns operating costs from its Governance and Corporate Services functions in a 2 step process:

Step 1 - Indirect costs are assigned to all operating functions relating to the Community Services, Environmental Services and Infrastructure Services departments on a proportional basis as described above. Step 2 - The aggregate of indirect costs applied to the Environmental Services and Infrastructure Services Departments resulting from Step 1 be further assigned (on a proportional basis) to the capital works activities for each department respectively.

Reporting Full cost attribution need only be applied:

o When reporting on a function, activity, good or service of the Council; o In financial statements and external financial reports

(Local Government (Financial Management) Regulations 1999, Reg. 8)

Annual Financial statements - although an external document, are reported from an input perspective and are not presented on a „function or activity‟ basis and therefore the attribution of costs is not required other than determining the proportion of indirect costs applied to capital expenditure. Notes and disclosures within the annual financial statements reporting on functions, activities, goods and services need to be prepared using full cost attribution. Due to full cost attribution to capital projects the result will be a reduction in operating expenditure and an increase in capital expenditure.

Budgets – once tabled for consideration and/or approval by Council and are therefore considered external financial reporting require full cost attribution to be applied .

Financial and operational performance reports and budgets prepared for internal management are excluded from external financial reporting requirements.

Electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled.

Before using a printed copy, verify that is the current version.

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Contracting & Tendering Policy Keywords: Contract, Tendering, Purchasing

Reference Number: GP25

Corporate Plan:

Classification: Executive Services – Statutory Policies – “Contracting & Tendering Policy”

First Issued/Approved: 27th August 2002

Review Frequency: Within 12 months of a General Election

Last Reviewed: November 2007; July 2010; March 2011, June 2011

Next Review Due: (Regs: Within 12 months of the General Elections 2014) 2012

Responsible Officer(s): MCS

Council File Reference: 7.63.1; 9.63.1

Applicable Legislation: Sections 49 and 50 – Local Government Act 1999

Relevant Policies:

Related Procedures: Public Consultation not required prior to adoption or alteration

Delegations: CEO

Purpose The Contracting and Tendering Policy has been developed in accordance with the intent and requirements of Section 49 of the Local Government Act 1999. The policy provides a basis for Council to provide best value to its customers and the community in the manner in which it carries out its duties, functions, responsibilities and obligations in the purchasing and provision of goods and services, and the sale and/or disposal of land, assets etc.

Principles To outline the principles and procedures that the Berri Barmera Council will follow in addressing competitive tendering processes, contracting, purchasing and the sale/disposal of land and/or assets. STATEMENT OF COMMITMENT The Berri Barmera Council is committed to ensuring a fair, transparent and accountable process, in the provision of services, purchasing of goods and services and in the disposal of land and other assets.

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The Berri Barmera Council aims to ensure that its methods of: * service provision, including the carrying out of works, * purchasing goods and * the sale and disposal of land and or other assets are cost effective and meet the needs of the community and represent best value for money. The Berri Barmera Council’s Competitive Tendering, Contracting Out and Sale and Disposal of Land and Other Assets Policy addresses the key elements of the conduct of Council affairs in these areas and the principles that will guide its decision making processes. SERVICE PROVISION The Berri Barmera Council’s Charter – The Principles In fulfilling Council's service provision role, the following principles will apply: * Consistency with and relevance to Council’s Strategic Management Plans. * Determination of service delivery approaches on the basis of best short and long term value (i.e. quality and cost standards will be met, the service will be responsive to the needs of the community and will be accessible to those for whom it is intended). * Adoption of efficiency, effectiveness, accountability and transparency measures. * Consideration of the impact of service delivery approaches on local businesses. * The desire to retain an appropriate level of staffing. * Adoption of principles of human resource management and compliance with industrial awards and relevant enterprise agreements has regard to Council’s employee relations objectives. * The appropriateness and necessity for Council to retain control over the way in which services are provided and its response to emergency situations. * Compliance with statutory obligations and the National Competition Policy. * Opportunities for creating or maintaining economic development and growth in the area

and participation with other spheres of government, community groups and the private sector in service delivery.

* Other relevant factors. Service Provision Options Council has identified the following options for the provision of services: * Competitive tendering - exposing the provision of Council services to competition through

a formal tendering process irrespective of whether the service has been traditionally provided by Council employees or an external provider. The tendering process may involve "in house" staff tendering with external providers for specific projects, services and activities.

* Contracting out or outsourcing - to an external provider. * Contestability - involving staff in identifying and adopting productivity improvements in service delivery designed to meet service standards determined through performance measurement, benchmarking and market testing. * Subsidiaries - where Council establishes an incorporated body for the delivery of services or it co-operates with other Councils to establish such a body. The Local

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Government Act provides for single Council Subsidiaries or Regional (more than one Council) Subsidiaries. * Collaborative ventures - where council joins with another organisation, Local Government authority, State Government authority or private sector company to jointly deliver a service. * Commercial activities – projects which may involve the establishment of joint ventures, trusts, or partnerships. In identifying the circumstances in which to apply the above options Council will consider: * Council’s Strategic Management Plan goals and objectives. * Council’s Enterprise Agreement. * Maintenance of control of specific services by Council. * The risks to Council in adopting the various options. * The number of competitors in the market place. * The Council’s current service delivery arrangements. * Council’s existing resources. * Council’s desire to enter into commercial activities or projects.

PURCHASE OF GOODS & SERVICES The Berri Barmera Council’s Charter – The Principles In fulfilling Council's purchasing role, the following principles will apply: * Consistency with and relevance to Council’s Strategic Management Plan. * Transparency and accountability in purchasing procedures and practices to ensure that Council purchases at the best price and that all potential suppliers are given equal opportunity to provide the required goods and services. * Opportunities to enhance local economic development and growth. * Compliance with statutory and other obligations. * Commercial confidentiality. * Other relevant factors. Purchasing Options Generally, Council will purchase goods through adoption of the following approaches: * Direct purchase - where there is only a single supplier or the particular circumstances means the involvement of only one potential supplier. * Quotation – seeking quotations from two or more suppliers. * Selected Tender - seeking tenders from a limited number of suppliers on the basis of, for example, location, previous performance, the result of an Expression of Interest process. * Open Tender – seeking tenders from the market at large through an open invitation process e.g. advertisement.

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In identifying the circumstances in which to apply these options, Council will consider a number of issues, e.g.

* The number of known suppliers of the goods or services. * The existence of local suppliers of the goods or services and the impact on the local economy if the goods or services were purchased from outside the council area. * The total estimated value of the purchase. * Organisational capacity and attitude to elected Council/staff roles and responsibilities in purchasing. * Delegation limits taking into consideration accountability, responsibility, operational efficiency and urgency of supply. * Previous experience with suppliers. * Compliance with statutory obligations. Goods and services will be obtained by use of an official order. Official Council orders will be signed by an officer authorised by Council to sign such orders. Before the purchase order is signed it will include, an estimate of the cost of the goods and services so ordered. Purchasing Methods and Limits

Method Limit

Petty Cash Less than $100

Direct Purchase Less than $500

Two Quotations Less than $2,000

Three written quotes Less than $50,000

Tender Greater than $50,000

Municipal Purchasing Contract* No limit

Credit Card# Maximum of $5,000

* A Municipal Purchasing Contract is an industry or state wide purchasing agreement that has been established by a tender process, example include State Government Contracts, Council purchasing arrangements and regional contracts. Note: Credit Cards are supplied to the Mayor, Chief Executive Officer, Manager Corporate

Services, Manager Infrastructure Services, Manager Environmental Services, Manager Library Services and Librarians. These cards are generally limited in their use to accommodation, travel, library purchases on-line, conference fees, training course fees and hospitality.

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Federal Government Funding – “Strengthening Basin Communities Project” At Council’s Meeting held on 27th January 2010, Council resolved to vary the Contracts and Tenders Policy as follows: “That approval be given to vary Council’s Contracts and Tenders Policy for the expenditure under the federal government funding for the “Strengthening Basin Communities Project” only for the Chief Executive Officer (David Beaton) to have delegated authority to authorise expenditure and appoint consultants in consultation with other council members. SALE AND DISPOSAL OF LAND AND OTHER ASSETS The Berri Barmera Council’s Charter – The Principles For the sale and disposal of land and other assets, the following principles will apply regarding decisions of Council: * Consistency with and relevance to Council’s Strategic Management Plan. * Transparency and accountability in sale and disposal procedures and practices to ensure

that Council obtains the best price and that all potential purchasers are given equal opportunity to purchase the land or assets.

* Opportunities to enhance local economic development and growth. * Compliance with statutory and other obligations. * Commercial confidentiality. * Other relevant factors. Sale and Disposal Options Generally, Council will sell or dispose of land and other assets through adoption of the following practices: * Direct sale - advertisement for sale and the nature of the advertisement i.e. public notice,

local paper etc. * Quotation - seeking quotations for the sale of land and other assets. * Selected Tender - seeking tenders from a selected group of persons/companies etc. * Open Tender - openly seeking, through advertisement, tenders, or buyers for Council, land and other assets. * Auction - by selecting an Agent to conduct the sale by auction. In identifying the circumstances in which to apply these options, Council will consider a number of issues, e.g. * The number of known potential purchasers of the land or assets. * The original intention for the use of the land or asset when purchased, where relevant. * The current and possible preferred future use of the land or assets. * The existence of local purchasers of the land or asset.

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* The opportunity to promote local economic growth and development. * The total estimated value of the sale. * Delegation limits taking into consideration accountability, responsibility, operational efficiency and urgency of the sale. * Compliance with statutory and other obligations. CONSULTATION The Berri Barmera Council recognises its responsibilities under Section 50 of the Local Government Act 1999 and its Public Consultation Policy. Council also recognises its Enterprise Agreement, Industrial Awards and other employee relations obligations and, consistent with the requirements of these documents, the CEO will consult with staff on decisions that will significantly impact on their employment with Council. The Decision Making Process Council recognises that the community, local businesses and contractors will from time to time have an interest in the manner and approach adopted by Council when determining service delivery, purchasing and disposing of land and other assets. Council delegates authority to the CEO to make decisions regarding the matters covered in this policy where: * the purchase of services or goods is less than $50,000. * the disposal of land is less than $20,000. * the disposal of other assets is less than $20,000. Council or its officers with delegated authority will, when making decisions under this Policy, act in accordance with the Council's budget, relevant policies, plans, industrial awards, agreements, resolutions etc.

Council acknowledges that the CEO may sub-delegate matters related to this policy to staff or other persons employed or engaged by Council.

Council may also delegate matters covered by this policy to its Committees or Subsidiaries. Contracts and Tenders When undertaking contract and tender activities Council's decision making process will reflect the following: * whether tendering will assist Council to achieve its strategic objectives and strategies. * customers of the service will not be disadvantaged. * responsibility of Council for the provision of the service will not be adversely affected. * it is practical and possible to specify the quality and quantity of the service required to be delivered.

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* it is deemed appropriate for Council to continue to ensure the service is provided. * following the completion of a market analysis, there is scope for the provision of the service by an external provider and there is potential to gain savings not currently available to Council. * gains (financial and non-financial) are greater than what could be achieved through direct provision of the service by Council. * the relationship between the service to be contracted or tendered to other related services in the Council.

Where Council determines it will use a contract or tender arrangement under this Policy, it will decide whether: * to adopt a selective or open tender process. * prepare appropriate documentation to inform potential providers of the service of the necessary information to formulate their tender and the manner in which to submit an offer. * offer an opportunity to "in house" teams to bid for the service and make it know to all external bidders that an "in house" team may be competing for the delivery of the service. * form a selection panel to consider offers made for the provision of the service. * the selection panel will make a recommendation to the Council or the CEO, depending upon delegations. * manage any complaints arising from the decisions taken by Council consistent with its Internal Review of Decisions Procedures required under the Act. * Council will make available procedures relevant to specific tendering activities. Documentation To assist in demonstrating that its service provision, purchasing and disposal processes are cost effective, fair, transparent and accountable, and meet community needs, Council will document the reasons for entering into contracts other than those resulting from a tender process. Occupational Health Safety & Welfare The Berri Barmera Council will only engage suppliers who are able to maintain a level of Occupational Health and Safety acceptable to the Berri Barmera Council. As a minimum, this will be compliance to the Occupational Health, Safety and Welfare Act 1986, all associated regulations and all requirements relating to contractors in Council’s relevant Occupational Health and Safety policies, and as specified in terms and conditions of contractual arrangements. When considering the purchasing, hiring or leasing of plant, equipment and substances a pre-purchase review will be undertaken before the purchase occurs. All reasonably foreseeable hazards are to be identified and assessed and prior to the introduction of plant, equipment and substances into the workplace. (Refer associated procedures – OHSW002/03 Plant/Equipment Inspection Procedure, OHSW007/12 Hazardous and Dangerous Substances Procedure, OHSW005/02 Contractor Management Procedure.)

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Availability of the Policy The Policy is available for inspection at Council’s principal office in Berri and Council’s website www.berribarmera.sa.gov.au Copies will be provided to interested parties upon request at no charge.



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Annual Budget Policy Version Date: June 2011

Annual Budget Policy

Keywords: Budget

Reference Number:

Corporate Plan:

Classification: Executive Services – Financial Management

First Issued/Approved: June 2011



Next Review Due: July 2012

Responsible Officer(s): Manager Corporate Services


Applicable Legislation: Local Government Act 1999 Local Government (Financial Management) Regulations 2011 Accounting Standards Accounting Regulations

Relevant Policies:

Related Procedures:

Delegations: Chief Executive Officer

1. Purpose The Local Government Act 1999 prescribes that a council must adopt for each financial year.

1) An annual business plan 2) A budget

This policy seeks to ensure compliance with the Act and to document the preferred process with regard to the preparation of the annual budget and subsequent reviews. The purpose of this policy is also to provide guidance to Council, Elected Members and Staff on their respective roles in the process. 2. Principles A number of factors are to be taken into consideration when preparing the annual budget process, including:

Commitment to financial sustainability by taking into consideration the adopted financial indicator targets,

Consistency with Council’s strategic direction, Annual Business Plan and LTFP (Long Term Financial Plan),

Accountability and transparency in the decision making process, and

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Annual Budget Policy Page 2 of 4 Version Date: June 2011

Providing value for money for the services provided.

Maintaining the budget allocated to each project. 3. Policy Statement Section 7 of the Local Government (Financial Management) Regulations 2011 states that each budget of Council must:

“(a) include budgeted financial statements, which must be presented, other than notes and other explanatory documentation, in a manner consistent with the Model Financial Statements; and (b) state whether projected operating income is sufficient to meet projected operating expenses for the relevant financial year; and (c) include a summary of operating and capital investment activities presented in a manner consistent with the note in the Model Financial Statements entitled Uniform Presentation of Finances; and (d) include estimates with respect to the council’s operating surplus ratio, asset sustainability ratio and net financial liabilities ratio presented in a manner consistent with the note in the Model Financial Statements entitles Financial Indicators.

The Annual Business Plan and Budget process shall begin during the month of February each year, with adoption at Council’s June ordinary meeting, prior to the commencement of the relevant financial year 1 July. Long Term Financial Plan Council will conduct an annual review of its Long Term Financial Plan and extract the updated relevant year of Council’s adopted LTFP as guide for budget preparations for the upcoming financial year. Key Financial Targets Council has a set of key financial targets that it reviews and adopts on an annual basis to assist in setting the parameters of the LTFP, and therefore current and future budgets. These targets are to be met where possible when preparing the budget for the upcoming financial year. Budgeting for New Projects The basis for Council’s budget each year will be a zero based budgeting approach. Projects included in the budget will be classified into three categories, being:

Operating Projects

Capital Projects – Renewal and Replacement

Capital Projects – New To ensure Council’s financial indicator targets are met, the LTFP will be used to guide the level of funding available for each category of expenditure. Further, it is the responsibility of Department Managers to provide a cost benefit analysis and/or business case and rationale for proposed new projects, one-off operating projects and capital projects of a significant material nature for which Elected Members can base their considerations.

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Operating Projects This expenditure affects Council’s Statement of Comprehensive Income as they comprise of operating income and expenses. Elected Members will be provided with a list and explanation of the operating projects for consideration for the upcoming financial year. Based on staff’s comments and rationales, links to Strategic Plan and community needs Elected Members will prioritise the operating projects to be undertaken. Elected Members will have the opportunity to make adjustments to the operating projects at a Council meeting before adopting the Annual Business Plan and Budget based on outcomes and submissions received from the community during the public consultation process. Capital Projects – Renewal and Replacement The LTFP will be used as a guide when setting the level of expenditure allocated for renewal and replacement projects. The LTFP relies on the information contained within Council’s Infrastructure and Asset Management Plans (IAMP). Capital Projects - New Where New Capital projects are included, borrowings may be required to fund these additional new capital projects. Such decisions will take the key financial targets into consideration. Elected Members will be provided with a listing and explanation of new capital projects for consideration. Based on staff’s comments and rationales, links to Strategic Plan and community needs Elected Members will make decision for the project’s inclusion within the annual budget. Budget Review A budget review provides an opportunity to amend the previously adopted (or amended) budget. Changes to a budget may be required as further information is received during the year. Reasons for these changes include:

Different services expected by the Community;

Additional funding received to carry out new or extended services;

Projects or services delayed or stopped due to lack of resources,

Ad hoc budget adjustments. As a result of the budget review, the budgeted operating result should at least remain the same where possible. Generally, operating expenses budgeted for but not expended in a year should not be carried forward to the following year. Exceptions may be made for allocations made for special one-off operating projects that have not been completed in the applicable financial year. Where capital projects are delayed to future financial years, the allocation should remain in the budget but the scope and funding requirements of capital projects that are committed or underway but not completed at the end of one financial year need to be reviewed and the projects considered for carrying forward as soon as possible in the following financial year.

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The allocation remaining for the projects at the end of the financial year shall be included in the items to be carried forward to the following year, through the use of the Work in Progress Reserve. Projects to be considered during the budget review process can be suggested at any time. A listing and explanation of these projects will be provided at the time of presenting the budget review for adoption. This will provide Elected Members with supplementary information to swap projects prior to adopting the revised budget. Where there is a reduction in funds required for a project these funds may be allocated to other projects. Alternatively these funds may be identified as savings to Council’s budget. Section 9 (1) of the Local Government (Financial Management) Regulations 2011 sets out the requirements of Council pertaining to the timing and extent of its Budget Reviews and essentially consist of the following:

1. Budget Update (at least twice per year) 2. Mid-Year Budget Review (once per year)

In addition to the reviews as stated above the Local Government (Financial Management) Regulations 2011 as Section 10 require an end of year report to be presented to Council in order to review the financial year’s budget performance against actual performance. It is the responsibility of Department Managers to closely monitor the year’s budget performance against actual performance and report to Council via the quarterly budget review processes any anomalies that have arisen. A monthly report will be provided to Council comparing the revised budget which is the original adopted budget adjusted for changes endorsed as part of the budget reviews undertaken by Council with actual performance to the date of the report. This report will be at a ‘functional’ level of council activities only.



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10.5 Tennis Australia – Australian Pro Tour Venue Selection Process REF: I110624-790, 4.85.1 OFFICER: CEO Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: N/A (2) Objective: Budget: (1) Impact: No (2) Description: N/A (3) Allocation: N/A (4) Expenditure to date: $- Provided for information only REPORT:

Subject Detail: The Council have received a copy of correspondence to the Berri-View Lawn Tennis Club regarding the Pro Tour event. The Pro Tour event is contracted to Mildura for three years, tenders will be call for in 2012 for the event for 2014 onwards.

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10.6 Provincial Cities Association of SA – Association Membership REF: I110623-773, 9.85.1 OFFICER: CEO Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: N/A (2) Objective: Budget: (1) Impact: No (2) Description: N/A (3) Allocation: N/A (4) Expenditure to date: $- RECOMMENDATION: That Council does not support membership at this stage. REPORT:

Subject Detail: Discussion with other Riverland Councils reveals reluctance to be a part of this group.

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10.7 Berri War Memorial Community Centre Inc – Centenary Bougainvillea Sculptor REF: I110624-792, 2.85.1 OFFICER: CEO Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: N/A (2) Objective: Budget: (1) Impact: No (2) Description: N/A (3) Allocation: N/A (4) Expenditure to date: $- RECOMMENDATION: That Council appreciation is expressed to the Berri War Memorial Committee for their

continued support of Council projects. REPORT:

Subject Detail: Correspondence was received including a cheque for $4400 to construct and place one of the sculptures in Berri as part of the Centenary Celebrations.

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10.8 LGA SA – State Executive Committee REF: OFFICER: CEO Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: N/A (2) Objective: Budget: (1) Impact: No (2) Description: N/A (3) Allocation: N/A (4) Expenditure to date: $- Provided for information only REPORT:

Subject Detail: At the State Executive Committee meeting held on 19 May 2011, the 2011/12 budget and subscriptions for the forthcoming financial year were determined.

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10.9 LGA SA – Review of Local Government Governance Panel REF: I110624-792, 2.85.1 OFFICER: CEO Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: N/A (2) Objective: Budget: (1) Impact: No (2) Description: N/A (3) Allocation: N/A (4) Expenditure to date: $- Provided for information only REPORT:

Subject Detail: Council has received correspondence from the Local Government Association of South Australia in regards to the State Executive Committee having commissioned a review of the Local Government Governance Panel. The outcomes of the review will inform the State Executive Committee’s response to the Attorney General’s Public Integrity framework.

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10.10 Berri Town Beautification Committee – Minutes of Meeting held 14 July 2011 REF: 9.14.1 OFFICER: CEO Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: N/A (2) Objective: Budget: (1) Impact: No (2) Description: N/A (3) Allocation: N/A (4) Expenditure to date: $- RECOMMENDATION: That the Minutes of the Berri Town Beautification Committee Meeting held 14 July 2011 be

received and recommendations adopted. REPORT:

Subject Detail: The minutes of the meetings of the Berri Town Beautification Committee Meeting held 14 July 2011 are attached.

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Berri Barmera Council - Agenda for a Meeting of the Berri Town Beautification Committee Meeting - 14 July 2011

Page 1

THE BERRI BARMERA COUNCIL MINUTES OF A MEETING OF THE BERRI TOWN BEAUTIFICATION COMMITTEE HELD

ON THURSDAY 14 JULY 2011 COMMENCING AT 5.30 PM. IN THE COUNCIL CHAMBER, WILSON STREET BERRI

1: 1: PRESENT: Council: Mayor Peter Hunt, CEO David Beaton, Crs Trevor Chapple, Vicki Beech, Ronda Centofanti; Mr Shane Yard and Mr Robbie Osborne. Community: Mr Murray Harvey, Mrs Robin Foley, Mrs Kay Kubenk, Mr Steve Rodley and Mr Tim Rothe

2: APOLOGIES: Cr Bruce Richardson, Mr Terry Kearney (Lions), Mrs June Plush, Mr John Menzel and Mrs

Anne Menzel

3: CONFIRMATION OF MINUTES: Minutes of meeting held 19 May 2011 (Attached)

MOTION: That the Minutes of the Berri Town Beautification Committee held on 19 May 2011 be taken as read and confirmed, and referred to Council for adoption. Murray Harvey / Cr Trevor Chapple CARRIED

4: REPORTS: Nil

5: BUSINESS: 4.1 Centenary Commemoration- ‘Bougainvillea sculpture’

The consensus was that one sculpture will be erected on Vaughan Terrace, slightly lower that the water tower when the medium strip is a suitable width. The second will be decided at the next meeting following the erection of the first sculpture.

4.2 Vaughan Terrace Roundabout That the rocks are suitable and that Council proceed with the associated plantings of rosemary and lavender.

4.3 Lantana Feedback The lantana ground cover, lantana montebidensis, recommended is a hybrid and not classes as a noxious weed within South Australia, bush varieties are more prone to be uncontrollable in wetter climates. The recommended variety should still be planted (verify with NRM Board prior to planting).

4.4 Berri Signage Project to look at both finger directional signage and information signage on arced sign boards.

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Berri Barmera Council - Agenda for a Meeting of the Berri Town Beautification Committee Meeting - 14 July 2011

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6: OTHER BUSINESS: 6.1 Gary Duncan Signs

Cr Rhonda Centofanti to check with Gary regarding painting.

6.2 Top of Vaughan Terrace Lions and Rotary to clean up area. Some trees need to be removed.

6.3 Berri Marina Dead tree to be removed.

6.4 Kay Avenue Branches near the Vets need attention.

6.5 Tower Signage This is outdated and needs to be replaced as part of the signage review.

6.6 Information Panels Out of date and need to be removed.

6.7 Telstra Site Untidy, Chair to write a letter suggesting improvements to be made to the site.

7: NEXT MEETING: Thursday 8 September at 5.30 pm

8: CLOSURE: The meeting closed at 6.30 pm.

Confirmed: DATE: , 2011 CHAIR: ………………………………….. R. FOLEY

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11: COMMUNITY SERVICES: 11.1 COMMUNITY SERVICES REPORTS:

RECOMMENDATION: That Community Service Reports 11.2 to 11.3 be received and contents noted.

11.2 Minutes of the Berri Centenary 2011 Multicultural Festival Committee meeting held on 8th

June 2011 REF: 9.14.1 OFFICER: CDO Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: Yes (2) Objective: N/A Budget: (1) Impact: No (2) Description: N/A (3) Allocation: N/A (4) Expenditure to date: N/A RECOMMENDATION: 1) That the Minutes of the Berri Centenary 2011 Multicultural Festival Committee meeting

held on 8th May 2011 be received and be taken as read and confirmed, and adopted 2) That Simran Bath be endorsed by Council as a new member of the Berri Centenary 2011

Multicultural Festival Committee. REPORT:

Subject Detail: A meeting of the Berri Centenary 2011 Multicultural Festival Committee was held on 11th May 2011 and the minutes with recommendations to Council are attached for information.

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Berri Barmera Council - Minutes of the Berri Centenary 2011 Multicultural Festival Committee held 8th June 2011

THE BERRI BARMERA COUNCIL MINUTES FOR A MEETING OF THE BERRI CENTENARY 2011 MULTICULTURAL FESTIVAL

COMMITTEE HELD ON WEDNESDAY 8th JUNE 2011 COMMENCING AT 6:00 P.M. AT THE UPSTAIRS MEETING ROOM OF THE BERRI BARMERA COUNCIL (BERRI) OFFICE, WILSON STREET, BERRI

1: PRESENT: Council: Cr Rhonda Centofanti (Deputy Chair) Cr Vicki Beech, Andrew Haigh (Minutes). Community: Rosalyn Kambouris (Chair), Danyon DeBuell, Mike Harris, Simran Bath 2: APOLOGIES: Council: Mayor Peter Hunt, Cr Margaret Evans, Cr Michelle Campbell, Cr Andrew Kassebaum

Community: Peter Ppiros, Afsaner Sultani, Khatima Rizayee, Cathy Beaton, Claudia Ait-Touati; Jenny Colebeck, Olivia Allen

3: CONFIRMATION OF MINUTES: Minutes from 11th May to be confirmed 3.1 Errors & Omissions 3.1.1 (7.4) Stalls coordinator should read (Rhonda Centofanti) 3.1.2 (8) Number should read (9) and Next Meeting should read 8th June and not 30th March 3.1.3 Footer to be changed to reflect correct date of meeting RECOMMENDATION TO COUNCIL: (MFC07/11)

That, subject to the changes outlined in 3.1, the Minutes of the Berri Centenary 2011 Multicultural Festival Committee held on 11th May 2011 be taken as read and confirmed, and referred to Council for endorsement.

Cr Centofanti/Mike Harris CARRIED 4. BUSINESS ARISING: 4.1 Actions

Busking – Buskers will need to complete busking permits Site Fees – Discussion in General Business Sound Equipment Options - Discussion in General Business Budget format tabled and explained

5: NEW MEMBERS:

- Welcome Simran Bath, Claudia had been filling in at RDA for Simran and would like to join the committee.

RECOMMENDATION TO COUNCIL: (MFC08/11)

That Simran Bath be endorsed by Council as a new member of the Berri Centenary 2011 Multicultural Festival Committee.

Cr Beech/Cr Centofanti CARRIED 6: REPORTS: 6.1 Coordinators Report Report Tabled

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Berri Barmera Council - Minutes of the Berri Centenary 2011 Multicultural Festival Committee held 8th June 2011

7: BUSINESS: 7.1 Stall fees

Fees were discussed and committee felt that keeping the site fees as low as possible would assist with securing community involvement. It was agreed that the Marquee sites (3x3m) would cost $100 (for community groups) and Non Marquee sites $50. Service provider and electricity access to be determined next meeting.

8: OTHER MATTERS 8.1 Sound Equipment

Possible options for quotes are

Stageright

Andrew May

Olivia had contact details (Barbara) for another possibility

Michelle Baden may have a contact – Andrew to follow up

8.2 Roles

Mike Harris offered to be MC, the offer was welcomed and accepted by the committee

Other activity coordinator roles still need to be sourced and confirmation 8.3 General Items

Vicki has a contact for Riverland Small goods

Security contacts; Mick Broen, Vicki to follow up another

Fridges: Rosalyn offered one, would need to be tag and tested; Stan Modeleski to be followed up; Cool room from Simply Events to be investigated

Exhibition: Centenary volunteers to be invited to assist

Orange and Olive tree to be investigated to assist in ‘dressing up the site

Jenny to be followed up regarding Russian and Japanese contacts

Stone fruit trays discussed as a decorative signage option

Back up Plans to be considered – poor weather etc o Field Days Pavillion o OLOR Hall o Barmera Recreation Centre o Defence Force Cadet buildings

8.4 Outstanding Actions

Action: Committee members need to bring photos to Andrew, who’ll then to scan them for electronic use

Action: Andrew to source Centenary photos for use

Action: Committee members should send any dignitary names for inclusion to Andrew, so invitations can be sent ASAP. Andrew to draft Invitation.

9: CLOSURE: Next Meeting to be held at 6:00pm on Wednesday 29th June, 2011 Following meeting to be Wednesday 20th July, 2011 The Meeting closed at 7:11pm. Confirmed: DATE: , 2011 CHAIRPERSON: …………..........……………….. ROSALYN KAMBOURIS

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11.3 Saluting Their Service Commemorations Grant REF: 7.41.1, I110713-998 OFFICER: CDO Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: Yes (2) Objective: SC2 Budget: (1) Impact: Yes (2) Description: Korean War Veteran Memorial (3) Allocation: $15,000 (4) Expenditure to date: $Nil Report submitted for information only REPORT:

Subject Detail: Correspondence has been received from the Minister for Veteran Affairs to advise Council that it was successful in securing $1,025 on behalf of the Korean and SE Asian Armed Forces Association (Riverland Branch) towards the story boards for the Korean Commemoration Project. As the amount was less than the $3000 sought, Staff will have to approach the local members of the association to discuss the group’s success in sourcing other funding before preparing final plans and timelines for the project to be implemented.

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12: INFRASTRUCTURE SERVICES: 12.1 INFRASTRUCTURE SERVICES REPORTS: RECOMMENDATION:

That Infrastructure Services Reports numbered 12.2 to 12.9 inclusive be received and contents noted.

12.2 Bench Seat memorial for Arthur Muirhead REF: 9.14.1, 14.67.2 I110411-1182 OFFICER: MIS Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: N/A (2) Objective: N/A Budget: (1) Impact: No (2) Description: N/A (3) Allocation: N/A (4) Expenditure to date: $- RECOMMENDATION: Council to consider purchasing a seat at the Muirhead’s expense with a memorial plaque. REPORT:

Subject Detail: A request has been received to place a seat along the river in remembrance of Arthur Muirhead. Council to consider purchasing a seat at the Muirhead’s expense with a memorial plaque and then Council to install. Location of seat to be decided in conjunction with Mrs Muirhead.

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12.3 Weed Spraying Contract REF: 9.14.1, 16.55.7 I110715-975 OFFICER: MIS Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: Yes (2) Objective: IN1, SC2 Budget: (1) Impact: No (2) Description: Road Maintenance, Weed Spraying (3) Allocation: $115,360 (4) Expenditure to date: $ Nil RECOMMENDATION: That Council provide the Weed Spraying service internally. REPORT:

Subject Detail: As previously noted the Infrastructure Services Department has identified savings for Council by not renewing the contract for our Weed Spraying. The contract only covers the footpaths within the urban areas and has an annual cost for the 2010/11 period of approx. $112,000 and if previous years are any indication it would see an increase of at least CPI making the contract in excess of $115,000. Any extra spraying like ovals for disease, prickles, box thorns and any spraying outside of the townships were variations to the contract and were charged accordingly with costs allocated to the appropriate budget line. The extra variations have seen the external cost to be over $121,000 for 2010/11. The recommendation that is being proposed is that Council takes this task on and combines it with the rural road side maintenance. A fulltime position would be created by doing this and filled by an existing employee, an extra employee would be hired as a maintenance person and backup for when employees are on holidays, also noting that a fulltime position was not filled when Jason Roos resigned. Estimated costs associated with setting up a suitable vehicle are as follows – ● Spray unit and associated attachments - (inc fitting). $ 16,000 ● Vehicle - (new auto 4X4 Diesel) $ 26,000 ● Training for two employees to gain appropriate spray certification -$ 3,000 $ 45,000

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This total of $45,000 divided by 5 years is $ 9,000 per annum. Full time employee - (inc O/H) $57,000 per annum Totalling $66,000 per annum This would equate to around $66,000 leaving approx $49,000 for fuels, spray and consumables etc. however we do not anticipate reaching this amount. To give an indication of previous costs when Council undertook this work is as follows: - 2004/2005 Actual spend $52,254 - 2005/2006 Actual spend $51,540 If we allowed an annual increase of 10% p/a (extremely generous) until 2011/2012 starting at 2004/2005 we would expect the budget to be in the vicinity of approx $92,120 (compounded) We do have an ATV set up for spraying which we will look at updating in the next financial year as it is getting close to renewal, it is only two wheel drive which when it has a full tank of spray does cause some operating difficulties. Combining the weed spraying contract with Road Side Maintenance will make up a budget of a little over $200k which is a significant amount and would see some considerable savings especially in the second and subsequent years after initial purchases.

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12.4 Rural Addressing REF: 9.14.1 OFFICER: MIS Attachment follows Report: No Strategic Links: (1) Linked to Objectives: Yes (2) Objective: IN1, SC3 Budget: (1) Impact: No (2) Description: Rural Addressing (3) Allocation: $80,000 (4) Expenditure to date: $40,522 as at 31 May (2010/11) Report submitted for information only REPORT:

Subject Detail: As previously reported it was hoped that the rural addressing sign project would have been finished by the end of June 2011. We are already receiving requests for damaged address signs to be replaced but I have directed the Infrastructure staff that it will be at the owners cost. Council is also still receiving requests for signs to be shifted. Signs have been located at access points to properties but the residents use or prefer different driveways or enter off other adjacent roads. I have now instructed the Infrastructure staff that this will also be at the residents cost for the purchase and erection of any additional sign's because the residents were informed through a letter indicating the position / location of their Rural Address Sign and were given an opportunity to advise Council of any necessary changes which a lot of the public had taken the time to do. Council will however, through the Sign Maintenance Operating Budget purchase and erect any Rural Address Signs for new dwellings or those properties that for some reason were overlooked in the original project scope.

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12.5 Berri Gopher Route / Gilbert St - Footpath Construction Policy REF: 9.14.1 OFFICER: MIS Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: Yes (2) Objective: Asset Management Plan Budget: (1) Impact: No (2) Description: N/A (3) Allocation: $ (4) Expenditure to date: $ RECOMMENDATION: 1. That council adopt the attached Footpath Construction Policy. 2. That hotmix be used on both sides of Gilbert Street from Ahern Street to Fiedler Street

and then Spray Seal from Fiedler Street to McGilton Road as per our Berri Gopher Route Plan.

REPORT:

Subject Detail: These two projects both involve the reconstruction of footpaths and require a surface treatment to finish them off. Attached within the Footpath Construction/Type policy are different types of treatment that the Berri Barmera Council has and when and where I suggest we use them on our footpaths. Footpaths have been a contentious issue for some time, at present Council has no hierarchy of control that determines what type of footpath treatment is given to a particular footpath. The latest contractor price for hotmix machine work is $22 m2 plus GST and handwork is $31 m2 plus GST. If these footpaths were undertaken by Council and spray sealed it would see the price reduced to around $8 m2. Located within our footpath area’s are numerous underground services including Councils ageing CWMS, by using spray seal it is easy to reinstate the site back to its original condition if not better. I would recommend footpaths like Zante Road which is a collector be hot mixed but any adjoining footpath be spray seal and Gilbert Street from Ahern to Fiedler be hot mixed because of the adjoining commercial businesses which attract and generate high foot traffic. Adopting this methodology will save council considerable cost and has lower ongoing maintenance, while still providing an acceptable surface and level of service to the community.

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Footpath Construction

Keywords: Footpath, construction, type

Reference Number: GP

Corporate Plan:

Classification: Public - Corporate Policy

First Issued/Approved: July 2011



Next Review Due: 2012

Responsible Officer(s): Manager Infrastructure Services


Applicable Legislation:

Relevant Policies:

Related Procedures:

Delegations:

Purpose To provide an integrated footpath network throughout the Berri Barmera Council area. To provide pedestrians a safe means of access to facilities, commercial precincts and promote physical well being through fit for purpose infrastructure. Principles Footpath Construction Footpaths shall be designed and constructed in accordance with the following references: • AS/NZS 1158.3.1 • AS 1428.1 • Chapter 2 – Walkways and Footpaths, part 13, Pedestrians, Guide to Traffic Engineering Practice, Austroads. • Width is nominal depending on circumstances but should be a minimum of 1.5m and if possible be

measured from the property boundary. • New areas that have not been planted with trees shall have constructed footpaths of 1.5m from the

back of kerb. • Placement of the footpath within the verge area is at the discretion of Senior Council Infrastructure

Staff for the ease of construction, maintenance and functionality.

(Page 64)

• New sub division footpaths shall be formed with a crushed rock base to final shape with the final footpath treatment to be undertaken when drive ways have been constructed and 80% of the housing development is complete unless otherwise agreed to by Council and the developer in the development process.

Types Pavers • Clay brick paver thickness to be determined by its intended use ie footpath or drive way and type of

drive way traffic. • Used in areas of high pedestrian traffic around shopping centres. • Used when highly reactive soil is used or present. • Used when adjacent tree roots will inevitably lift pavers. • Used when known future services will be laid in this area. • Any private requests to lay pavers even if cost is bourn by the property owner shall be a Council

decision. • Used in capital projects when indicated in the design and adopted by Council. Hotmix (asphalt) • Hotmix shall be constructed with a minimum thickness of 25mm unless otherwise determined by

Senior Council Infrastructure Staff. • Used in areas of high pedestrian traffic. • As per Councils Gopher Routes Program (collector streets). • Commercial areas adjoining main streets. • Used in capital projects when indicated in the design and adopted by Council. Spray Seal • Spray seal shall be used in medium use areas • As per Councils Gopher Routes Program where indicated. • Commercial areas away from main streets determined by the Asset Management Committee. • Used in capital projects when indicated in the design and adopted by Council. • Used on footpaths that are acceptable to erosion and / or storm water scouring because of topography

and are medium / low use.



(Page 65)

12.6 Street Tree request (cnr Barfield & McGilton Streets) & Tree Planting Policy REF: 9.14.1 OFFICER: MIS Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: Yes (2) Objective: Asset Management Plan Budget: (1) Impact: No (2) Description: N/A (3) Allocation: $ (4) Expenditure to date: $ RECOMMENDATION: 1. That the tree on the corner of Barfield Street and McGilton Road, Berri not be removed. 2. That the attached “Tree Planting Policy be adopted”. REPORT:

Subject Detail: I would not normally bring this request to Council for a decision but I feel this may set precedence for future street tree trimming and removal requests. The street removal request is for the large lemon scented gum tree on the corner of Barfield Street and McGilton Road Berri. The request has stated that it is causing neighbours trouble, but I am unaware of it ever dropping any limbs, only leaves. The tree however is not a species for street trees and should not have been planted, while there is no underground services it has caused only minor lifting of the concrete kerb. The house on the corner 8 McGilton Road also has a large gum tree in its back yard. The complaint has come from the next house, 10 McGilton Road and has commented to the Outdoor Staff that it is shading his Solar Panels in the late afternoon. My recommendation would be to refuse removal of the tree. Street Trees have, in the past been neglected and planted in an adhoc manner. Some problems that have and are occurring include: • Trees planted to close to back of kerb. • Wrong type of tree species planted. • Too many trees planted per house block. • Trees planted over underground services. • Trees planted under overhead power lines. • Trees planted on footpaths that are narrow. • Trees have died. • Trees have not been replaced.

(Page 66)

These mistakes have caused considerable cost to Council now and into the future. The wrong trees have caused considerable damage to roads, concrete kerbing and underground services namely CWMS and stormwater. The wrong species and too many trees have also resulted in higher street sweeping and stormwater maintenance costs. To overcome some of these problems we need to create some uniformity. This would enable the outdoor staff some guidance when replanting and limit, to some extent ongoing repair / replacement costs.

(Page 67)

Tree Planting

Keywords: Tree, Planting

Reference Number: GP

Corporate Plan:

Classification: Public - Corporate Policy

First Issued/Approved: July 2011



Next Review Due: 2012

Responsible Officer(s): Manager Infrastructure Services


Applicable Legislation:

Relevant Policies:

Related Procedures:

Delegations:

Purpose To provide a clear and consistent approach to tree planting and species selection, throughout the Berri Barmera Council townships. To provide a manageable and aesthetically pleasing street scape through fit for purpose infrastructure. Principles Street Tree Placement Street Trees shall be planted in accordance with the following references: • First tree on a footpath should be planted a minimum of 15m back from the intersecting street kerb line

for site distance purposes. • Trees should then be placed at approx intervals of 20m or at a maximum spacing of one tree per

residential property. • The tree must be placed at least 1.0m from the back of kerb. • Tree must not be planted within 0.8m of any underground services. • If the footpath width is less than 2.4m then no tree shall be planted. • Council will not remove a tree or tree's if the main reason for doing so is because they shade either

'Solar Panels' or Solar Hot Water Panels"

(Page 68)

Species selection are: Eucalyptus Campaspe (Silver Topped Gilmet) Eucalyptus Forrestiana (Forrest,s Marlock or Fuchsia Gum) Kallisteom Kings Park Special Kallisteom Harkness (Gawler Hybrid Bottlebrush)



(Page 69)

12.7 Public Lighting Bulletin No2 - June 2011 REF: 9.14.1, 14.3.3 I110706-2439 OFFICER: MIS Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: Yes (2) Objective: IN1 Budget: (1) Impact: No (2) Description: N/A (3) Allocation: $ (4) Expenditure to date: $ Report submitted for information only REPORT:

Subject Detail: Attached is for information only on negotiations for public lighting between LGA/DTEI and ETSA Utilities.

(Page 70)

DME 69216

Public Lighting Bulletin No 2 – June 2011

Background The cost of operating public lighting is facilitated through a rate/light charge being the Street Lighting Use of System (SLUOS), Customer Lighting Equipment Rate (CLER) and Energy Only (EO) rates provided by ETSA Utilities at a cost to Local Government in SA of $12 million per annum. SLUOS pricing includes operation and maintenance, provision and replacement of street lighting assets poles, standards, brackets, lanterns, etc. SLUOS pricing was previously managed by regulation through the Essential Services Commission of SA (ESCOSA). From July 2010 new rules have been applied by the new regulator, the Australian Energy Regulator (AER), who now has responsibility for the next regulatory period 2010 – 2015. This provides an opportunity for the LGA to negotiate service levels and service costs with ETSA Utilities. An MOU has been signed between the LGA Secretariat, DTEI and ETSA Utilities to frame the negotiation process which will be undertaken in accordance with the National Electricity Rules. Trans Tasman Energy Group (TTEG) have been contracted to provide technical advice to the LGA during the negotiation process. Council CEOs have previously been provided with separate correspondence detailing the process to be undertaken to participate in the collective negotiation process. To date 56 Councils have agreed to participate. The LGA has also established a reference group of 6 representatives Council staff (managers/policy/technical) to assist and provide advice to the LGA negotiation team on Council expectations for Public Lighting service levels and costs. The group is assisting in the development of the LGA negotiation strategy and providing advice / comment to the LGA on negotiation proposals received from ETSA Utilities. This will include advice on current and future service level issues and validation that services are actually being received (eg bulk lamp replacements etc) All Councils previously received a letter from ETSA Utilities (dated 22 March 2011) regarding possible price movements in public lighting charges for 2011-12. The LGA responded on behalf of Councils advising it is considered inappropriate to raise charges (from 1 July 2011) until there has been full and frank discussions and an agreement has been reached about regulatory compliant charges including the application of any CPI in current negotiations. Councils were advised by the LGA that despite negotiations, they should budget a minimum relevant annual CPI increase to current Public Lighting costs in the 2011/12 budget estimates.

Latest News Councils have now received another letter from ETSA Utilities (EU) proposing to undertake some “rebalancing” of public lighting tariffs as at 1 July 2011 to commence the transition to cost reflectivity. The last rebalancing was undertaken over 10 years ago. Rebalancing allows EU to adjust individual light tariffs by differing amounts from previously allocated “historical” costs to more cost reflective (actual) costs. The LGA (and DTEI) recognised that the rebalancing process was appropriate provided the outcome is balanced (no net quantum increase) and the impact on the most affected Councils was limited to a reasonable level. The LGA agreed with EU the “rebalancing affect”, net of any CPI indexation, should be limited to no more than +3% in any one year.

(Page 71)

DME 69216

The transition to remove cross subsidies (rebalancing) within tariffs is expected to be undertaken in similarly small steps over the next three or four years. EU’s letter also indicated its intention to apply a CPI increase of 4.8% from 1 July 2011. EU advised the LGA that the 4.8% is derived from the Australian “all categories” Sept 2009 to March 2011 CPI index. (i.e. 18 months). It will apply from 1 July and will not be backdated EU’s unilateral CPI increase from 1 July 2011 was recognised but not endorsed by LGA or DTEI. The LGA made it clear that while we could not reasonably stop EU acting as it did we will be reviewing this as part of the current negotiation process being undertaken. This means that although EU is applying 4.8% CPI, the justification and relevance of this amount will be revisited during the negotiation process. We expect any agreed adjustments (hopefully down) will be applied retrospectively as LGA has advised EU that from 1 July 2011 Councils will be paying SLUOS charges “under protest”. IMPORTANT: Please note that the “under protest” will only assist those Councils that have “signed on” to participate in the process. In the interim, this means at the extreme end some Councils may have an increase in Public Lighting SLUOS of 7.8% (3%+4.8%) and other Councils will have less depending on their respective lighting inventory. The LGA has been supplied with the individual Council % and dollar value movements for 2011/12. Summary of LGA/DTEI negotiations with ETSA Utilities (EU) to date

Rebalancing 1. On 19th May ETSA Utilities (EU) advised LGA that cost relativities between SLUOS

tariffs have significantly changed over the 10 years since tariffs were last rebalanced. 2. LGA/DTEI and TTEG met with ETSA on 20 May and endorsed the principle that

tariffs should be cost reflective. 3. EU’s “CPI increase” of 4.8% would be changed depending on the outcome of the total

SLUOS negotiation and as such was seen as an “interim” price. 4. LGA and DTEI preferred ETSA to provide a “phased in” approach (eg over 3 years) to

rebalancing of individual SLUOS charges. 5. ETSA undertook to provide total SLUOS rates for both pre and post the 2011

rebalancing to enable an audit by TTEG of ETSA’s total SLUOS charges. The audit process was successfully undertaken.

6. Rebalance to include Long pipes (LPB’s) – but only where ETSA have installed. 7. Columns tariffs (by type) required to be split out and billed separately via a SLUOS

charge. To be considered for implementation prior to the next annual price review. Process and charges to be agreed by ETSA/DTEI/LGA/TTEG.

Service Standards LGA reference group (6 councils) and DTEI have met and established a draft Service level requirement to assist in further service level agreement negotiations.

Negotiation • EU’s unilateral CPI increase from 1 July 2011 was recognized but not endorsed by

DTEI or LGA. • Any negotiated price to be implemented retrospectively from 1 July 2011. • Existing services to be used for negotiation.

• All parties to proceed to finalise total SLUOS negotiations in a timely manner. NOTE: We expect this may take a further 6 months.

For further information contact David Hitchcock, Director Environment and Infrastructure on 08 8224 2052, email [email protected].

(Page 72)

12.8 Black Spot Nomination 2012/13– Lyrup Road REF: 9.14.1, 7.41.1 I110623-782 OFFICER: MIS Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: Yes (2) Objective: IN1 Budget: (1) Impact: No (2) Description: N/A (3) Allocation: $ (4) Expenditure to date: $ RECOMMENDATION: That the Manager of Infrastructure Services write to Department of Transport, Energy and

Infrastructure concerning ownership of the Lyrup Road and advise that Council is prepared to install more white posts and reflectors.

REPORT:

Subject Detail: An application has been received by the Department for Transport, Energy and Infrastructure (DTEI) Black Spot Program from Mr. John Glover of Paringa. His concerns are for safety barriers to be installed along most of the length of Lyrup Road, more reflectors on existing safety barriers, more white posts to be installed and better weed control. While some of this maybe justified, I would be keen to formally right to DTEI seeking more information as to why this is not their road. The Lyrup Road runs from the Sturt Highway to the Lyrup Ferry (DTEI) with its main purpose, to link the township of Lyrup, which in my opinion, should not be Berri Barmera Council's responsibility.

(Page 73)

(Page 74)

(Page 75)

(Page 76)

(Page 77)

(Page 78)

12.9 Monash Waste Landfill REF: 9.14. OFFICER: MIS Attachment follows Report: No Strategic Links: (1) Linked to Objectives: Yes (2) Objective: IN1 Budget: (1) Impact: No (2) Description: N/A (3) Allocation: $ (4) Expenditure to date: $ Report submitted for information only REPORT:

Subject Detail: Approval has been received from the Environment Protection Authority to amend Council’s Licence 292, Section 534, 718, 719 Henwood Road, Monash to 15th December 2011. Council will be seeking an extension to the above licence until the end of 2012, or until the final cap profile has been reached once the Closure and Post Closure Plan has been submitted to the EPA.

(Page 79)

13: ENVIRONMENTAL SERVICES: 13.1 ENVIRONMENTAL SERVICES REPORTS: RECOMMENDATION:

That Environmental Services Reports numbered 13.2 to 13.4 inclusive be received and contents noted.

13.2 Off Lease dog parks – Berri and Barmera REF: I110614-227, I110701-849, 1.64.3 OFFICER: GI Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: Yes (2) Objective: Asset Management Plans Budget: (1) Impact: No budget line provided (2) Description: (3) Allocation: Nil (4) Expenditure to date: Nil RECOMMENDATION: 1. That Council commits to the establishment of off leash dog parks.

2. That Council acknowledges the cost of establishment of the two examples. 3. That a working group consisting of General Inspector, Manager of Environmental

Services and Councillors (2)……………….be formed to explore the establishment of an off leash dog park.

REPORT:

Subject Detail: As per section 26A(2) of the Dog and Cat Management Act 1995 Council is required to provide suitable off leash dog parks for the Council area. To meet this requirement it is proposed that Council establishes two parks, one in Berri and one in Barmera. Two sites that have been investigated to illustrate this are; Colin Jennings Apex Reserve An 80 metre by 40 metre area located in the north eastern portion of the park. There is sufficient park and access available to the site. Riverland Greyhound Racing Track (adjacent Bruce Oval and Anderson Street) It is proposed and existing cleared area measuring 110 metres by 35 metres on the south side of the Riverland Greyhound Racing Track is utilised for the dog park in Barmera. This area is well serviced for parking and access. Aerial photographs of the investigated areas are attached at the appendix for member information.

(Page 80)

The Dog and Cat Management Board require that the parks are fully fenced with two access gates each. We have received three quotes for the work to be undertaken, utilising chain mesh.

Quote 1 $11165-00

Quote 2 $17068-00

Quote 3 $10153-00

The provision of dog parks in the council area ensures that we meet the requirement of the council’s animal management plan in relation to off leash dog parks. With the establishment of a working group other suggested sites can be investigated including the Rodeo grounds and Glossop oval. A copy of the Animal Management Plan has been uploaded to your iPads for member’s information.

(Page 81)

(Page 82)

(Page 83)

13.3 Riverland Regional Waste Management Committee – Minutes 28 June and 12 July 2011 REF: 5.14.1 OFFICER: MES Attachment follows Report: Yes Strategic Plan: (1) Linked to Corporate Objectives: No (2) Corporate Objective: N/A Budget: (1) Impact: N/A (2) Description: N/A (3) Allocation: N/A (4) Expenditure to date: $- Annual Business Plan: (1) Linked to Plan: No (2) Project: N/A RECOMMENDATION: That the Minutes of the Riverland Regional Waste Management Committee Meeting held 28

June and 12 July 2011 be received. REPORT:

Subject Detail: The minutes of the meetings of the Riverland Regional Waste Management Committee Meeting held 28 June and 12 July 2011 are attached.

(Page 84)

Riverland Regional Waste Management Committee – Minutes 28June11

MINUTES of the Riverland Regional Waste Management Committee (RRWMC)

meeting held at the Berri Barmera Council Office, on 28 June 2011, at 10:00am.

1.0 PRESENT – Cr. J. Flavel (Chairperson), Cr. M. Vowles, P. Ackland (DCLW CEO),

S. Bateman (Manager Development & Community Services) (DCLW) Mayor N.

Martinson, Cr. H. Slade, T. Siviour (RP CEO), P. Day (Director Infrastructure and

Environmental Services), (RPC), Cr. M. Fuller, Cr. M. Campbell, C. Pedler

(Planning Officer), D. Beaton (BBC CEO), G. Perry (Manager of Infrastructure

Services) (BBC) D. Clayton (Waste Management Consultant), Mike Allder

(Tonkin’s Consultant)

2.0 APOLOGIES - Nil

3.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETING HELD ON 1 June 2011.

MOTION

Moved M. Campbell

That the Minutes of the Meeting held on 1 June 2011 be confirmed as true

and correct with the amendment of Cr Slade being a late arrival and not an

apology and that D. Beaton be marked as only present for agenda item 4.2.

Seconded N. Martinson

CARRIED

4.0 BUSINESS ARISING FROM MINUTES

4.1 Section 43 Regional Subsidiary – Draft Charter

Tony Siviour informed the Committee that the draft Charter is

complete.

The 3 Riverland Councils are now in the process of adopting the

Charter at their ordinary meetings of Council.

4.2 Community Engagement Plan

MOTION

Moved M. Campbell

That the Waste Management Consultant (WMC) include all 3 site

entry options during community consultation that have been

considered by the RRWMC and seek feedback, and highlight that

the 4th option was rejected by the Department for Transport

Energy and Infrastructure (DTEI).

Seconded N. Martinson

CARRIED

(Page 85)

Riverland Regional Waste Management Committee – Minutes 28June11

4.3 Riverland Waste Management Facility Website

The WMC presented 2 quotes to the committee for the proposed

RRWMF website

MOTION

Moved N. Martinson

That Annette Winter be the preferred website designer.

Seconded M. Vowles

CARRIED

4.4 Possible Land Acquisition

MOTION

Moved M. Fuller

That this matter be deferred until the conclusion of Other Business

at which time it be considered in confidence.

Seconded P. Ackland

CARRIED

5.0 OTHER BUSINESS

5.1 Revised Concept Plan

Mike Allder to check his brief to determine whether or not under

Tonkin’s contract it is required they liaise with PIRSA.

MOTION

Moved P. Ackland

That subject to feedback from DAC (Development Assessment

Commission) regarding the MRF (Materials Recovery Facility) the

transfer station design be endorsed in principal.

Seconded M. Fuller

CARRIED

6.0 Confidential Item

MOTION

Moved N. Martinson

That this matter be considered in confidence pursuant to the provisions of

Section 90 (3)(b)(i) of the Local Government Act 1999.

Seconded M. Fuller

CARRIED

6.0 Incoming Correspondence – Nil

7.0 Date and time of next meeting

The next RRWMC meeting is to be held at 11am on Tuesday 12 July, at the

Renmark Paringa Council Chambers and lunch will be provided.

8.0 Closure – 12noon

(Page 86)

Riverland Regional Waste Management Committee – Minutes 12July11 1

MINUTES of the Riverland Regional Waste Management Committee (RRWMC)

meeting held at the Renmark Paringa Community & Civic Centre on 12 July 2011, at

11:00am.

1.0 PRESENT:

District Council of Loxton Waikerie (DCLW): P. Ackland (CEO), Cr. M. Vowles,

S. Bateman (Manager Development & Community Services)

Renmark Paringa Council (RPC): Mayor N. Martinson, T. Siviour (CEO), Cr. H.

Slade, P. Day (Director Infrastructure and Environmental Services), K. Wilksch

(Executive Assistant to Director Infrastructure & Environmental Services)

Berri Barmera Council (BBC): D. Beaton (CEO), Cr. M. Fuller,

C. Pedler (Planning Officer)

D. Clayton (Waste Management Consultant)

2.0 APOLOGIES - Cr. J. Flavel (DCLW - Chairperson), Cr. M. Campbell (BBC),

G. Perry (BBC - Manager of Infrastructure Services)

3.0 ELECTION OF ACTING CHAIRPERSON

Moved P. Ackland

That Mayor Martinson is elected as relief Chairperson for this meeting of

the RRWMC.

Seconded M. Spano

CARRIED

4.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETING HELD ON 28 June

2011.

Moved P. Ackland

That the Minutes of the Meeting held on 28 June 2011 be confirmed as true

and correct.

Seconded D. Beaton

CARRIED

5.0 BUSINESS ARISING FROM MINUTES

5.1 Concept Plan & Landfill Environment Management Plan (LEMP)

Moved D. Beaton

That the properties surrounding the proposed Waste Facility be

independently valued to provide base data prior to the facility

being built or development application lodged.

Seconded M. Fuller

CARRIED

(Page 87)

Riverland Regional Waste Management Committee – Minutes 12July11 2

Any amendments to the Concept Plan and LEMP need to be

provided to the secretary prior to Friday 15 July 2011, to enable

further consideration and possible endorsement by the committee

at the 9 August 2011 meeting.

Mike Fuller to contact Mildura City Council to discuss how they

manage tyres and pine posts.

5.2 Community Engagement Plan

The Waste Management Consultant (WMC) gave an update on

the Community Engagement Plan.

It was decided that the logo be put on hold until Stephen

Bateman investigates funding options for waste education

programs.

6.0 OTHER BUSINESS

6.1 Community Reference Group, Terms of reference

The WMC discussed the Terms of Reference for the proposed group. It

was endorsed that the purpose of the group will be to share

information.

6.2 Proposed format for Community Information Sessions

The WMC explained the proposed format and it was decided that

‘Community Information Sessions’ is the preferred title for the sessions.

6.3 Riverland Regional Waste Management Authority – Emergency fund

Moved M. Fuller

That the three Riverland Councils recommend to the Riverland

Regional Waste Management Authority that an emergency fund be

included in the Business Plan for the new facility. This fund is to be used

solely by the Authority for the purpose of undertaking any remediation

work that may be required in the event of any environmental incident,

potential pollution, or other similar matter of urgency that may arise in

the course of the operation of the waste management facility.

Seconded D. Beaton

CARRIED

7.0 Incoming Correspondence

7.1 Emails from Sam Pearse and Michael Pater

Both emails were received and M. Fuller volunteered to inspect the

Windmill Hill site at Mt Barker.

8.0 Date and time of next meeting

The next RRWMC meeting is to be held at 11am on Tuesday 9 August 2011, at

the Berri Barmera Council Chambers and lunch will be provided.

9.0 Closure – 1.20pm

(Page 88)

13.4 Development Section Activities REF: 9.24.1, 3.71.4, 3.71.3 OFFICER: DO-P, DO-B Attachment follows Report: No Strategic Plan: (1) Linked to Objectives: Yes (2) Objective: N/A Budget: (1) Impact: Nil (2) Description: N/A (3) Allocation: N/A (4) Expenditure to date: $- Annual Business Plan: (1) Linked to Plan: No (2) Project: N/A Report provided for information only REPORT:

Subject Detail: Minutes of the Riverland Regional Development Assessment Panel

The minutes of the June 2011 meeting are attached for members information.

Building Rules Consents:

The following table provides statistics for building approvals to the end of June 2011.

No. VALUE $

Dwellings 2 459,647 5 1,202,872

Dwelling Extensions/Renovations 5 502,402

Commercial 9 488,680

Commercial Extensions/Renovations 1 11,832

Health Services 1 181,500

Industrial & Wine Storage 1 40,000

Industrial Extensions/Renovations 0 -

Verandah/Carports 2 11,040 23 198,093

Verandah/Carport Extensions 0 -

Garages/Sheds 3 123,000 21 283,500

Garage/Shed Extensions 0 -

Swimming/Spa Pools 5 136,513

Signs 0 -

Churches 0 -

Special 2 15,000

Demolition 0 -

TOTAL: 7 $ 593,687 73 $ 3,060,392

Value $YEAR TO DATE

DESCRIPTION No.

(Page 89)

Development Plan Consents: The following applications were granted development plan consent in June 2011.

752/060 /11 Sonya Warren 28 D anvers R oad Barm era D om estic ou tbu ild ing

752 /071 /11 T & F Vlassopou los 76 O ld Stu rt H ighw ay Barm era D om estic shed

752/075 /11 R iverland Sheds 82 H offm an R oad Loveday D om estic ou tbu ild ing

752 /084 /11 John H am m ond 63 Kay Avenue Berri In te rna l and exte rna l renova tions

to existing ve te rina ry c onsu lting

room s and to e rec t a c overed

w a lkw ay

752/086 /10 C ava lie r H om es R iverland 20 Bigg R oad M onash D etac hed dw e lling (Am ended

Plans rec e ived 10 /6 /2011)

752 /088 /11 S.D . & M .L . Pearc e Lo t 47 H offm an R oad Loveday D etac hed dw e lling

752 /090 /11 H am ood Bu ilde rs Pty L td 34 Slaugh te r R oad Loveday Verandah add ition to dw e lling

752 /092 /11 M urray R iver H om es 21 Slaugh te r R oad Loveday Alte ra tions and add itions to a

de tac hed dw e lling

752 /093 /11 R iverland Stee l U n it 1 /5 Lake Avenue Barm era D om estic ou tbu ild ing (ve randah)

752 /D 003/11 Alexander & Sym onds Pty L td 4 C happ le R oad G lossop Land d ivision - one a llo tm ent in to

tw o

752/v001 /11 D epartm ent o f H ea lth /SA H ea lth Lo t 603 C ornw a ll Stree t Berri R edeve lopm ent and extension to

opera ting thea tres em ergenc y

departm ent w ards and

rehab ilita tion un it o f the Berri

C oun try G enera l H osp ita l

(Page 90)

The Berri Barmera Council, District Council of Loxton Waikerie, Renmark Paringa Council Minutes of the meeting of the Riverland Regional Development Assessment Panel, held 9 June 2011 Page 99

THE BERRI BARMERA COUNCIL, DISTRICT COUNCIL OF LOXTON WAIKERIE, RENMARK PARINGA COUNCIL

MINUTES OF A MEETING OF THE RIVERLAND REGIONAL DEVELOPMENT ASSESSMENT PANEL HELD THURSDAY 9 JUNE 2011 AT 1-30 PM AT THE COUNCIL CHAMBERS, EAST TERRACE, LOXTON.

ITEM 1 WELCOME: Mr BG Ballantyne welcomed Panel members, staff and visitors to the meeting. ITEM 2 PRESENT: Messrs BG Ballantyne – Presiding Member, DL Kanizay, KJ Stokes, G Parsons, Mrs RL

Centofanti – Panel Members. Mrs CG Pedler (Berri Barmera Council Development Officer – Planning), Messrs GS MacInnes (Loxton Waikerie Council Planning Officer), J White (Renmark Paringa Council Town Planner) and Miss SM Jaeschke (Administration Officer – District Council of Loxton Waikerie) – Staff Members.

ITEM 3 APOLOGIES: Mr M Chown - Panel Member and Mr LE Stasinowsky - Panel Member. ITEM 4 CONFIRMATION OF MINUTES OF MEETING: MOTION (RRDAP 58/11):

Moved Mr DL Kanizay That the Minutes of the Meeting held on 14 April 2011 be taken as read and confirmed. Seconded Mrs RL Centofanti CARRIED

ITEM 5 BUSINESS ARISING FROM THE MINUTES:

ITEM 6 DECLARATION OF INTEREST BY MEMBERS OF PANEL: ITEM 7 HEARING OF REPRESENTATIONS:

(Page 91)


ITEM 8 REPORTS:

Item 8.1 Development application 752/d020/10 – Mr R Banks

Application No: 752/d020/10

Council: Berri Barmera Council

Relevant Authority: Berri Barmera Council

Applicant: Alexander and Symonds Pty Ltd on behalf of Mr Ryan Banks

Owner: Stephen and Anna Banks

Description of development: Land division – one allotment into two

Property details: Section 778 Hunt Road, Winkie (Berri IA), as contained in Certificate of Title Volume 5211 Folio 555

Reference: 3.71.3, A4833

MOTION (RRDAP 59/11): Moved Mrs RL Centofanti 1. The Riverland Regional Development Assessment Panel determines that development application

752/d020/10 is not at variance with the Berri Barmera Development Plan. 2. The Riverland Regional Development Assessment Panel determines to grant Development Plan

Consent to development application 752/d020/10 subject to the following conditions and notes, and seek the concurrence of the Development Assessment Commission accordingly:

1. Development is to take place in accordance with the supporting documentation and plans relating to Development Application Number 752/d020/10 except as modified by any conditions attached to this Decision Notification.

2. Services must not traverse the boundaries of the proposed allotments unless adequate provisions are provided for via appropriate easements.

3. The waste control systems for the dwelling must be contained wholly within the relevant allotment and conform with the minimum setback requirements as required by the Public and Environmental Health (Waste Control) Regulations 2010.

4. All existing buildings on or near proposed boundary lines are to be removed or made to comply with the building setbacks required by the Building Code of Australia.

5. Allotment 28 must be provided with a domestic Central Irrigation Trust water supply. 6. The applicant must provide to each allotment a dedicated water supply of at least 5000 litres for

fire-fighting purposes to be made available at all times on proposed allotment 28, located in a convenient location on the allotment accessible to fire fighting vehicles. Access to dedicated water supplies required for fire-fighting purposes shall: a. be constructed from all-weather materials; b. have a minimum formed road width of 4 metres; c. allow fire-fighting vehicles to enter and exit in a forward direction; d. incorporate an all-weather filling area capable of supporting fire-fighting vehicles with a

gross vehicle mass (GVM) of 21 tonnes; e. have access verges bordering open water storage areas that incorporate retaining walls to

support the weight of fire-fighting vehicles with a gross vehicle mass (GVM) of 21 tonnes.

(Page 92)


The following conditions are attached at the request of the Central Irrigation Trust: 7. An easement be created in proposed allotment 28 to protect the infrastructure, is any, that

crosses over that property to supply water to proposed allotment 27. 8. A new domestic connection is required to the Berri Irrigation Inc water supply infrastructure for

domestic water use purposes on proposed allotment 28 that 1 megalitre of water entitlement be transferred to the Berri Irrigation Trust Inc. to cover the annual water consumption for the newly created allotment 28.

The following conditions are attached at the direction of the Development Assessment Commission: 9. That payment of $2680.00 shall be made into the Planning and Development Fund (1 allotments

@ $2680.00/allotment). Cheques shall be made payable and marked “Not Negotiable” to the Development Assessment Commission and payment made on Level 5, Roma Mitchell House, 136 North Terrace, Adelaide, (opposite the Railway Station) or sent to GPO Box 1815, Adelaide, SA 5001.

10. Two copies of a certified survey plan shall be lodged for Certificate purposes. Notes: Council

The development must be substantially commenced within 12 months of the date of this Notification, unless this period has been extended by Council.

You are advised that any act or work authorised or required by this Notification must be completed within 3 years of the date of the Notification unless this period is extended by the Council.

You are further advised that following compliance with Council’s conditions, the Development Assessment Commission will be notified that the Council has no objections to the issue of the Certificate of Approval.

The applicant is reminded of its general environmental duty, as required by section 25 of the Environment Protection Act, to take all reasonable and practical measures to ensure that the activities on the whole site, including during construction, do not pollute the environment in a way which causes or may cause environmental harm.

The River Murray and many of its tributaries and overflow areas have abundant evidence of Aboriginal occupation. Under Section 20 of the Aboriginal Heritage Act 1988 (The Act), as an owner or occupier of private land, or an employee or agent of such an owner or occupier, must report the discovery on the land of any Aboriginal sites, objects and remains to the Minister responsible for the administration of the Act, as soon as practicable, giving the particulars of the nature and location of the Aboriginal sites, objects or remains.

It is an offence to damage, disturb or interfere with any Aboriginal site or damage any Aboriginal object (registered or not) without the authority of the Minister for Aboriginal Affairs and Reconciliation (the Minister). If the planned activity is likely to damage, disturb or interfere with a site or object, authorisation of the activity must be first obtained from the Minister under Section 23 of the Act.

Native Vegetation Council

The applicant is advised that any proposal to clear native vegetation, e.g. for a dwelling or other structure, requires the prior approval of the Native Vegetation Council.

Motion lapsed due to lack of a seconder.

(Page 93)


MOTION (RRDAP 59/11): Moved Mr DL Kanizay 1. The Riverland Regional Development Assessment Panel determines that development application 752/d020/10 is not at variance with the Berri Barmera Development Plan. 2. The Riverland Regional Development Assessment Panel determines to grant Development Plan Consent to development application 752/d020/10 subject to the following conditions and notes, and seek the concurrence of the Development Assessment Commission accordingly:

1. Development is to take place in accordance with the supporting documentation and plans relating to Development Application Number 752/d020/10 except as modified by any conditions attached to this Decision Notification. 2. Services must not traverse the boundaries of the proposed allotments unless adequate provisions are provided for via appropriate easements. 3. The waste control systems for the dwelling must be contained wholly within the relevant allotment and conform with the minimum setback requirements as required by the Public and Environmental Health (Waste Control) Regulations 2010. 4. All existing buildings on or near proposed boundary lines are to be removed or made to comply with the building setbacks required by the Building Code of Australia. 5. Allotment 28 must be provided with a domestic Central Irrigation Trust water supply. 6. The applicant must provide to each allotment a dedicated water supply of at least 5000 litres for fire-fighting purposes to be made available at all times on proposed allotment 28, located in a convenient location on the allotment accessible to fire fighting vehicles. Access to dedicated water supplies required for fire-fighting purposes shall: a. be constructed from all-weather materials; b. have a minimum formed road width of 4 metres; c. allow fire-fighting vehicles to enter and exit in a forward direction; d. incorporate an all-weather filling area capable of supporting fire-fighting vehicles with a gross vehicle mass (GVM) of 21 tonnes; e. have access verges bordering open water storage areas that incorporate retaining walls to support the weight of fire-fighting vehicles with a gross vehicle mass (GVM) of 21 tonnes.

The following conditions are attached at the request of the Central Irrigation Trust: 7. An easement be created in proposed allotment 28 to protect the infrastructure, is any, that crosses over that property to supply water to proposed allotment 27. 8. A new domestic connection is required to the Berri Irrigation Inc water supply infrastructure for domestic water use purposes on proposed allotment 28 that 1 megalitre of water entitlement be transferred to the Berri Irrigation Trust Inc. to cover the annual water consumption for the newly created allotment 28.

The following conditions are attached at the direction of the Development Assessment Commission: 9. That payment of $2680.00 shall be made into the Planning and Development Fund (1 allotments @ $2680.00/allotment). Cheques shall be made payable and marked “Not Negotiable” to the Development Assessment Commission and payment made on Level 5, Roma Mitchell House, 136 North Terrace, Adelaide, (opposite the Railway Station) or sent to GPO Box 1815, Adelaide, SA 5001. 10. Two copies of a certified survey plan shall be lodged for Certificate purposes.

(Page 94)


Notes: Council








The applicant is advised that any proposal to clear native vegetation, e.g. for a dwelling or other structure, requires the prior approval of the Native Vegetation Council.

Seconded Mrs RL Centofanti CARRIED

(Page 95)


Item 8.2 Development application 752/d003/11 – Alexander & Symonds Pty Ltd on behalf of Mr W Wilksch

Application No: 752/d003/11

Council: Berri Barmera Council

Relevant Authority: Berri Barmera Council

Applicant: Alexander & Symonds Pty Ltd

Owner: Mr William Wilksch

Description of development: Land division – one allotment into two

Property details: 4 (Section 230) Chapple Road, Glossop, as contained in Certificate of Title Volume 5458 Folio 61

Reference: 3.71.3, A4098

MOTION (RRDAP 60/11): Moved Mr KJ Stokes 1. The Riverland Regional Development Assessment Panel determines that development application

752/d003/11 is not seriously at variance with the Berri Barmera Development Plan. 2. That the Riverland Regional Development Assessment Panel determines to grant development

plan consent to development application 752/d003/11 subject to the following conditions:

1. Development must take place and be maintained in accordance with the supporting documentation and plans relating to Development Application 752/d003/11, except as modified by any conditions attached to this Decision Notification.

2. No services are to traverse the boundaries of the proposed allotments unless adequate provisions are provided for via appropriate easements.

3. The waste control system for the dwelling must be contained wholly within the proposed allotment and conform with the minimum setback requirements as required by the Public and Environmental Health (Waste Control) Regulations 2010.

4. All existing buildings on or near proposed boundary lines are to be removed or made to comply with the building setbacks as required by the Building Code of Australia.

5. The boundaries must have a minimum setback of 20 metres from the dwelling. The following conditions are attached at the request of the Central Irrigation Trust: 6. An additional domestic outlet must be installed to ensure that the domestic water use of each

of the proposed new allotments is supplied through separate domestic connections. 7. One megalitre of water entitlement must be provided to the Berri Irrigation Trust Inc. to cover

the annual water consumption of the additional domestic outlet. 8. An easement must be created in proposed allotment 86 to protect any infrastructure supplying

water to proposed allotment 85. The following condition is attached at the request of the Development Assessment Commission: 9. A copy of a certified survey plan shall be lodged for Certificate purposes.

(Page 96)


Notes: Council







If it is deemed necessary for a boundary to be fenced within the portion of native vegetation, all reasonable effort should be made to avoid clearance of vegetation, in accordance with the attached information sheet “Clearance of Native Vegetation along Fencelines”.


Any proposal to clear native vegetation, unless the proposed clearance is subject to an exemption under the Native Vegetation regulations requires the approval of the Native Vegetation Council.

Seconded Mrs RL Centofanti CARRIED

(Page 97)


Item 8.3 Development application 551/D023/10 - Bells River Park

Application No: 551/D023/10

Council: District Council of Loxton Waikerie

Relevant Authority: Development Assessment Commission

Applicant: Civil Surveys & Design P/L

Owner: Bells River Park P/L

Description of development: Land Division – one allotment into two

Property details: Section 67 CT 5586/873 Hundred of Paisley, 9109 Sturt Highway Paisley, Blanchetown

Reference: 755569700*

MOTION (RRDAP 61/11): Moved Mr G Parsons The Riverland Regional Development Assessment Panel advises the Development Assessment Commission with respect to land division application 551/D023/10, that should the Development Assessment Commission wish to grant Development Plan consent and Land Division consent to the application, the Riverland Regional Development Assessment Panel recommends the following conditions be included:- 1. No services are to traverse the boundaries of the proposed allotments unless adequate provisions

are provided for via appropriate easements. 2. The waste control system for the existing dwelling be contained wholly within the proposed

allotment and conform with the minimum setback requirements as detailed in the South Australian Health Commissions Standard for the Construction, Installation and Operation of Septic Tank Systems in South Australia.

3. The dwelling is to have a minimum setback of 20 metres from all new boundaries created.

The Riverland Regional Development Assessment Panel further advises that should the Development Assessment Commission grant Development Plan consent and Land Division consent, the concurrence of the Riverland Regional Development Assessment Panel will be required. Seconded Mr DL Kanizay CARRIED

(Page 98)


Item 8.4 Development application 551/D024/10 - Frankleigh Fruits


Council: District Council of Loxton Waikerie


Applicant: Frankleigh Fruits (Alexander & Symonds)

Owner: Frankleigh Fruits (Mr & Mrs G Twigden)

Description of development: Land Division – one allotment into two

Property details: Section 50 & 51 CT 5997/107 and Q1 & Q2 FP32058 CT5942/588 Hundred of Markaranka, 154 Carter Road, Taylorville

Reference: 7555389007 and 7555388012

MOTION (RRDAP 62/11): Moved Mr G Parsons The Riverland Regional Development Assessment Panel advise the Development Assessment Commission of the following: 1. Should the land be subdivided, it would appears that the horticulture planted on the eastern

portion of the allotment (that section above the 1956 flood plain) may be removed to facilitate the location of a dwelling on proposed allotment 17;

2. Should the Development Assessment Commission wish to grant Development Plan Consent and Land Division Consent to this proposal, the following conditions should be included:

1. 1. No services are to traverse the boundaries of the proposed allotments unless adequate provisions are provided for via appropriate easements.

2. 2. The waste control system for the dwelling must be contained wholly within the proposed allotment and conform with the minimum setback requirements as detailed in the South Australian Health Commissions Standard for the Construction, Installation and Operation of Septic Tank Systems in South Australia.

3. 3. All existing buildings on or near proposed boundary lines are to be removed or made to comply with the building set backs as required by the Building Code of Australia.

4. 4. The dwelling is to have a minimum setback of 20 metres from all new boundaries created. Note: Access points to each allotment are to be constructed to Councils standards and to the satisfaction of Council.

3. The concurrence of the Riverland Regional Development Assessment Panel will be required before any approval issued by the Development Assessment Commission will become effective. Seconded Mrs RL Centofanti CARRIED

(Page 99)


Item 8.5 Development Application 551/D003/10 - Bill Ebert


Council: DC of Loxton Waikerie


Applicant: Alexander & Symonds

Owner: Bill Ebert

Description of development: Land Division – one into three

Property details: Section 44 Hundred of Pyap, CT 5390/23, Kingston - Loxton, Road, Loxton

Reference: 5518555003

MOTION (RRDAP 63/11): Moved Mr KJ Stokes That Development Application 551/D003/10 be deferred to seek confirmation from the Development Assessment Commission that they are prepared to include the Panels original condition 1: "1. No services are to traverse the boundaries of the proposed allotments unless adequate provisions are provided for via appropriate easements." Furthermore, subject to the Development Assessment Commissions agreement to include condition 1, then delegated authority be granted to Graham MacInnes to grant concurrence. Seconded Mrs RL Centofanti CARRIED

ITEM 9 OTHER BUSINESS: Item 9.1 Apologies That Panel members who wish to apologise for their attendance at a meeting, advise Susie Jaeschke (Administration Officer) on 8541 0700 or by email [email protected] Item 9.2 Next meeting The next meeting is scheduled for 14 July 2011

ITEM 10 CLOSE: The Presiding Member declared the meeting closed at 3-00 pm.

Date: ,2011 Signed

Mr BG Ballantyne

(Page 100)

mailto:[email protected]


14: QUESTIONS WITHOUT NOTICE: 15: MOTIONS WITHOUT NOTICE:

(Page 101)

16: CONFIDENTIAL ITEMS: 16.1 Glassey Park RECOMMENDATION (EXCLUSION):

That pursuant to Sections 90(2) and 90(3)(j) of the Local Government Act 1999 the Council orders that the public be excluded with the exception of the Chief Executive Officer and senior staff present on the basis that it will discuss relating to “Glassey Park” and the Council is satisfied that the principle, being that the meeting should be conducted in a place open to the public, is outweighed in relation to the matter because receiving, considering and discussing the matter involves:

[90(3)(b) information the disclosure of which - (i) could reasonably be expected to confer a commercial advantage on a person with

whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and

(ii) would, on balance, be contrary to the public interest [S91(9)] … involves specifying the duration of the order or the circumstances in which the order will cease to apply, or a period after which the order must be reviewed, and,

in any event, any order that operates for a period exceeding 12 months must be reviewed

at least once in every year.

16.1.1 Glassey Park: REPORT:

Subject Detail:

Confidential Report


RESUMPTION OF OPEN COUNCIL: The Council Meeting resumed open Council after considering Confidential Report Item 16.1.

17: CLOSURE:

(Page 108)

AGENDA COUNCIL MEETING 26 July 2011 at 6.30 pm. · Berri Barmera Council - Agenda for Ordinary...

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