AGENDA - City of Fairmont, MNfairmont.org/wp-content/uploads/2017/02/Feb-13-2017-Agenda.pdfCemetery...

FAIRMONT CITY COUNCILAGENDA

1. CALL TO ORDER -

Regular meeting of the Fairmont City Council held on

MONDAY, FEBRUARY 13, 2017

at 5:30 p.m. in the City Hall Council Chambers

2. ROLL CALL -

Mayor FosterCounciiors: Cyphers

HawkinsHasekPetersZarling

3. DETERMINATION OF QUORUM -

4. PLEDGE OF ALLEGIANCE

5. APPROVAL OF AGENDA

6. READINGS OF MINUTES -

6.1 Minutes of Regular Meeting, January 23, 2017 (01 "02)

7. OPEN DISCUSSION -

7.1 Open Discussion (03)

8. RECOGNITIONS/PRESENTATIONS -

8.1 Proclaim February 18, 2017 Kids Against Hunger Day (04)

8.1 a Proclamation (05)

8.2 Proclamation - School Board Recognition Week (06)

8.2a Proclamation (07)

9. SCHEDULED HEARINGS

10. ADMINISTRATIVE APPEALS -

11. FINANCIAL REPORTS -

12. REPORTS OF BOARDS, COMMITTEES, ANDDEPARTMENT HEADS

12.1 FEDA Update (08)

12.1a FEDA 2016 Annual Report (09-16)

13. LICENSES AND PERMITS -

13.1 Application and Permit for a One to Four Day Temporary

On Sale Liquor License/Martin County Preservation Assoc. (17)

13.1a Application (18)

14. OLD BUSINESS

15. NEW BUSINESS -

15.1 Hooka Lounges (19)

15.2 Fire Service Agreement Negotiating Committee for the City (20)

15.3 2017 Improvement Program - Ordering Preparation of Report (21)

15.3a Resolution No. 2017-03 (22-23)

15.4 2017 Improvement Program - Preliminary Report (24)

15.4a Resolution No. 2017-04 (25-26)

15.5 Contract for winter geotechnicalwork at lime ponds (27)

16. REGULAR AND LIQUOR DISPENSARY BILLS -

17. STATUS REPORTS/ORAL

18. ADJOURNMENT -

ADDITIONAL ATTACHMENTS -

The minutes of the Fairmont City Council meeting held on Monday, January 23, 2017 at the CityHall Council Chambers.

Mayor Deborah Foster called the meeting to order at 5:30 p.m.

Mayor Deborah Foster, Council Members Ruth Cyphers, Tom Hawkins, Wayne Hasek, Bruce

Peters and Jim Zarling were present. Also in attendance: City Administrator Mike Humpal,Public Works Director/City Engineer Troy Nemmers, Finance Director Paul Hoye, City Attorney

Elizabeth W. Bloomquist, Chief of Police Mike Hunter and City Clerk Patricia Monsen.

Mayor Foster acknowledged two additions to the agenda, item 15.2 Excess Inventory and item

15.3 Access Agreement with Lakeside Cemetery. It was moved by Council Member Peters to

approve the agenda with the two additions. Council Member Zarling seconded the motion and

the motion carried.

It was moved by Council Member Zarling, seconded by Council Member Peters and carried to

approve the minutes of the regular City Council meeting of January 9, 2017.

There was no open discussion.

Tyler Cowing, Engineering TechAVater Resources, presented the Council with an annual update

regarding the City's Municipal Separate Storm Sewer System (MS4) permit.

Finance Director Paul Hoye presented the December 31,2016 Investment Report for the

Council s review.

Council Member Peters made a motion to approve an On-Sale Wine License for David Hanson,

Dairy Freeze, Inc., d/b/a Deep Freeze, pending a satisfactory background investigation. Council

Member Zarling seconded the motion and the motion carried.

Council Member Hawkins made a motion to approve the agreement with Ban' Engineering for

geotechnical evaluation of the existing lime ponds. Council Member Cyphers seconded the

motion and the motion carried.

Council Member Peters made a motion to declare a list ofexcess/obsolete property from the Fire

Department as excess property to be sold. Council Member Hawkins seconded the motion and

the motion carried.

Council Member Peters made a motion to approve an Access Agreement with Lakeside

Cemetery Association for the demolition of Pioneer Bridge. Council Member Hasek seconded

the motion and the motion carried.

Council Member Zarling made a motion to approve the payment of the January, 2017 bills in theamount of $971,055.29. Council Member Hawkins seconded the motion and the motion carried.

A motion was made by Council Member Hasek, seconded by Council Member Cyphers and

carried to adjourn the meeting at 6:00 p.m.

Deborah J. Foster

ATTEST: Mayor

Patricia J. Monsen, City Clerk

CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO. 7.1

MEETING DATE: February 13, 2017

SUBJECT: Open Discussion

REVIEWED BY: Mike Humpal, CEcD, City Administrator ^

SUBJECT INITIATION BY:

Petition Board x Staff Council Commission Committee

SUBJECT BACKGROUND:

INTRODUCED BY: Mayor Deborah J. Foster

COUNCIL LIAISON:

TYPE OF ACTION:

Motion (Voice Vote)

Ordinance 1st Reading

(Introduction only)Ordinance 2nd Reading

(Roll call)

Resolution (Roll Call)Set Public Hearing (Motion)

Hold Public Hearing(Motion to close)

xDiscussion

Information Only

RECOMMENED ACTION BY:

City Staff Board Commission Committee

Issuance

Denial

Approval

Rejection xAuthorization

No action needed

No recommendation

STATEMENT: Prior to regular business, is there any open discussion?

MOTION: None

VOTE REQUIRED:

ATTACHMENTS:1.

2.

3.

^*^

Council Action: Date:

3.



SUBJECT: Proclaim February 18, 2017 Kids Against Hunger Day

REVIEWED BY: Mike Humpal, CEcD, City Administrator /


x Petition Board Staff Council Commission Committee

SUBJECT BACKGROUND: Mayor Deborah J. Foster

INTRODUCED BY: Mayor Deborah J. Foster

COUNCIL LIAISON:

TYPE OF ACTION:

Motion (Voice Vote)

Ordinance 1st Reading(Introduction only)Ordinance 2 Reading(Roll call)



xDiscussion

Information Only



Issuance

Denial

Approval


No action needed

No recommendation

STATEMENT: Mayor Deborah J. Foster will proclaim Febmary 18, 2017 as Kids AgainstHunger Day in the City ofFairmont.

MOTION: N/A

VOTE REQUIRED: N/A

ATTACHMENTS:1. Proclamation

2.

3.


4.

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CITY OF FAIRMONT—-AGENDA CONTROL SHEET—AGENDA ITEM NO. 8.2


SUBJECT: Proclamation - School Board Recognition Week

REVIEWED BY: Mike Humpal, CEcD, City Administrator . /



SUBJECT BACKGROUND: Mayor Deborah Foster

INTRODUCED BY: Mayor Deborah Foster

COUNCIL LIAISON:

TYPE OF ACTION:

Motion (Voice Vote)

Ordinance 1 Reading(Introduction only)Ordinance 2"d Reading

(Roll call)



xDiscussion

Information Only



Issuance

Denial

Approval


No action needed

No recommendation

STATEMENT: Mayor Deborah Foster will proclaim February 20-24, 2017 as School BoardRecognition Week in the City ofFairmont.

MOTION: N/A

VOTE REQUIRED: N/A

ATTACHMENTS:1. Proclamation

2.

3.


(,.

Phone (507) 238-9461CITY OF FAIRMONT - 100 Downtown Plaza - Fairmont, MN 56031

www.fairmont.org

PROCLAMATIONFax (507) 238-9469

WHEREAS, THE CITY OF FAIRMONT recognizes the importance of public education

in our community; and,

WHEREAS, THE CITY OF FAIRMONT appreciates the vita! role played by thoseindividuals who, as local school board members, establish policies to ensure an

efficient, effective school system; and,

WHEREAS, school board members serve as a voice that enables our community to

preserve local management and control of our public schools; and,

WHEREAS, school board members are charged with representing our local education

interests to state and federal governments and ensuring compliance with state and

federal laws; and,

WHEREAS, schoo! board members seifiessly devote their knowledge, time and talents

as advocates for ourschoolchildren; and,

WHEREAS, local school board members are strong advocates for public education and

responsible for communicating the needs of the school district to the public and thepublic's expectations to the district;

NOW THEREFORE, 1, Deborah J. Foster, Mayor of the City of Fairmont, do herebyproclaim February 20-24, 2017

SCHOOL BOARD RECOGNITION WEEK

and encourage all MinnesoJEajis to join me in this special observance.



SUBJECT: FEDA Update

REVIEWED BY: Mike Humpal, CEcD, City Administrator;,]



SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator

INTRODUCED BY: Linsey Preuss, Economic Development Coordinator

COUNCIL LIAISON: Bmce Peters and Tom Hawkins

TYPE OF ACTION:

Motion (Voice Vote)

Ordinance Is1 Reading

(Introduction only)Ordinance 2nd Reading(Roll call)



xDiscussion

Information Only



Issuance

Denial

Approval


No action needed

No recommendation

STATEMENT:

MOTION:

VOTE REQUIRED:

ATTACHMENTS:1. FEDA 2016 Annual Report2.

3.


?.

FAIRMfiNT•T.M.

ECONOMIC DEVELOPMENT AUTHORITY

Annual Report

2016

January 9,2017

Prepared by: Linsey Preuss

Economic Development Coordinator

Annual Report

2016

Fairmont Economic Development Authority Board of Directors:

• Thomas Lytle, Bank Midwest Market President/Chief Risk Officer; FEDA President

• Andy Noll, First Farmers & Merchants National Bank President; FEDA Vice President

• Wes Clerc*, McDonald s Owner/Fairmonfc City Coundlor; FEDA Secretary

• Chad Askeland*, Martin County Implement Parts Manager/ Fairmont City Councilor; FEDA Board Member

• Bill Crawfbrd, Preferred Capital Management Consultant; FEDA Board Member

• Bob Bartingale*, Mayo Clinic Health System — Fairmont Administrator; FEDA Board Member

• Rich Johnson, Culligan Water Conditioning Owner; FEDA Board Member

^indicates outgoing Board of Directors

Incoming 2017 Board of Directors:

• Tom Hawkins, Hawkins Chevrolet Owncr/Fairmont City Councilor

• Bruce Peters, Peters Insurance Agency Owner/Fairmont City Councilor

• Wendy Voss, 3M Human Resources Manager

Staff:

• Linsey Preuss, Economic Development Coordinator

Mission Statement:

'We support the successful growth and pride of the Fairmonfc Area Businesses and Citizens

Strategy:During 2016, the Fairmont Economic Development Authority (FEDA) participated in a vigorous strategic planning

process. This process resulted in the creation of four strategic priorities, consisting of:

• Collaborate — Leveraging the strengths of our partners towards the outcome we desire

• Educate — Increasing citizen s knowledge of Fairmont's successful economy and building community pride

• Facilitate — Placing FEDA in a position to become the preferred source that spearheads development

• Finance — Growing the business commumtv bv offering financial resources, knowledge and collaboration

f- between public and private financial entities.

0r\iCT- Key Areas of Action:> • Building relationships

v0Q.

• Forming formal partnership outreach

^ * Including partners on potential projects and ^rant opportunities

^ • Developing business intelligence through enhancing the knowledge of FEDA's board and staffc5 • Disseminating information

1^

• Creating and instilling community pride

• Educating businesses on FEDA s offerings

• Creating connections with supply chains

• Coordinating projects

• Reviewing current internal financial tools

• Investigating outside partnerships, collaborations, creative options, electric rates, etc.

• Communicatinp financial tools to the business communif

Financial Projects:During 2016, FEDA assisted numerous businesses by providing educational materials; direct support and financial

assistance. As a result, 69 full-time jobs will be created within the next 5 years and approximately $4,000,000 in

pt'ivaLe investment was encouraged through our work.

FEDA is excited to be a partner in all of these projects, and wishes to congratulate die businesses on their growth!!

Zierke Built Manufacturing:

This project allows for the relocation of 35 jobs from Winnebago, MN to Fairmont, MN and the creation of an

additional 30 full-time jobs within the next 5 years. The business will be housed in the large, underutilizcd former

US Foods building, vacant since 2012. Zicrke Built''

Manufacturing is a local, family owned and operated business ^*\

that provides cusLom fabricated products throughout the US . . . .• ...---

and around the world. PEDA is excited to welcome Zierke .-.- -. --_...--. - . .^.^^ .._.._-.-...._...

Built Manufacturing and their employees to Fairmontin 2017.

This project used die financial tool ofTax Abatement through Martin County and the City ofFatrmont. FEDA also

acted as a conduit to the State of Minnesota in a Minnesota Investment Fund Loan Application for equipment.

Fairmont Realty Group. LLC:

Fairmont Realty Group, LLC saw an opportunity to demolish three blighted houses and build seven, three bedroom,

multifamily rental housing units within a block from the Southern Minnesota Educational Campus and within walking

distance of Fairmont' s Historical Downtown. This redevelopment will ensure Fairmont has an ample inventory of

safe, decent, quality housing for all income levels, with the intent to retain and attract new residents. This project

used the financial tool of Tax Increment Financing to assist in the redevelopment costs for the rejuvenation of the

area.

Fairmont Butcher Block:

This project includes the renovation and rcjuvcnation of the former Olson Locker

building on Winnebago Avenue. Jeff Schmidt, a previous employee of the _^ |H ^^( jp rt I ^

Lakct'ield Locker, purcbasecl the site and is currently renovating the building with |^ | | | |^ | I^^V^^ C^

the anticipation of opening in early 2017. Not only will the Fairmonl Butcher Block

provide custom butcher services, which is currently unavailable in Fairmont, they 1^1 /^t ^1 V. ^^^ —

will also provide a retail counter for the general public. The financial tool used for /|^ \^^ §

this project was the Revolving Loan Fund, which will create 4 full-time positions ^

and has spurred private investment. ^cc<

iU

Updates on 2015 Projects:

Ingleside: Ingleside is a family-owned 42 unit assisted living facility located on the south end of Fairmont near Hall

Lake. By using the tool of Tax Increment Financing, Inglesidc was able to add 20 additional memory care suites to the

facility in 2016. This project will ultimately create an additional 13 FTEs.

Graffiti Corner: Using Tax Increment Financing, Graffiti Corner

completed construction and officially opened in 2016. This frozen yogurt

and coffee shop is owned and operated by John and Patti Kaspcr, both born

and raised in Fairmont. This project has created 9 FTEs.

Commodity Services: Commodity Services, a transportation

management service, redeveloped the corner of Albion Avenue and State Street with a 12,000 square foot

office complex. This newly constructed space has allowed for Commodity Services and Bolton & Menk

Engineering Firm, tenants of the facility, to expand, and allows for their former office spaces to be made

available to existing and starfc-up businesses. This project utilized the tool of Tax Increment Financing.

Special Projects:

Fajrmont Area Life: FEDA, in partnership wldi the Fairmont Area Chamber of Commerce, was awarded a grant

from the Southern Minnesota Initiative Foundation to fund the Brain Gain Project. Project developments include

launching a website - FairmontAreaLife.com; conducting numerous social media campaigns and making numerous

presentations to Martin County organizations and. businesses, which aided in the recruitment of 4 families to Martin

County. The goal ofFairmont Area Life is to recruit individuals between the ages of 30-49 to relocate to Martin

County to live, work and. play. Those choosing to relocate to the area bring connections, education and family; in all

reality, the "tools" needed to sustain our community and ensure it will thrive into the future. The project's branding

of 'All we're missing is you' is taking off in local marketing efforts, Le. banners, rack cards, welcome bags. While

this project focuses on recruiting people to our area, it can be used by businesses as they work to recruit workforce as

Fairmont Area Life highlights our people and community as a whole.

Small Cities Development Program Grant Application: FEDA authored both a preliminary application

and a full application to DEED for die SCDP which was awarded funding in the amount of $305,250. With matching

funds, coming from past programs and partnerships with Minnesota Valley Action Council and USDA Rural

iment, the total amount available is $517,500. These funds will be used to rehabilitate 15 owner-occupicd,

single family homes in the target area, south of Blue Earth Ave and

east of Albion Avenue. Rehabilitation projects focusing on health,

safety and weatherizaUon arc given top priority. The City of j

i^~ Fairmont is currently administering this program. More detailed^~~i

^ information and maps of the target area are available at City Hall.

0)'

^T Whitetail Ridge Housing Subdivision: The Whitetail Ridge Subdivision is a cooperative effort between the

City of Fairmont. and the Fairmont Area School District. The School is putting up the land while the City is paying

§. for Lhc infrastructure. Both parHes receive payment as the individual lots are sold " the lot price consists of the land

a: value, infrastructure charges and development costs. This also benefits the buyer, as there are no special assessments

3 leveraged on the parcel and the lot is 100% build ready. See the atlached map that showcases the Whitetail Ridge.

,1.

^«S^i^i^

Additional Projects:

Area Career Exploration Event: This event offers students the opportunity to interact with businesses,

non-profit organisations and higher-education representatives on a wide range of careers and educational

opportunities. The participating businesses utilize this event to educate young people on job opportunities available in

our area upon hiph school/college eraduaUon.

Business Assistance: FEDA staff is available to assist area businesses in a variety of ways. Services offered

include: assisting with building/site searches, providing financial assistance and answering questions pertaining to

starting, expanding or relocating a business. This year, the Economic Development Coordinator worked with 35

businesses. Success stories, featuring FEDA's assistance, ai-e highlighted under the "Financial Projects" segment of this

report.

Business Visits: Business visits are an important component of any economic development strategy. These visits

can identify new opportunities for businesses in the community, build positive business relationships and provide

advanced vrarning about problems that may lead to facility closure. The information conveyed during these visits is

very important, as FEDA can offer necessary support and guidance. In 2016, 48 business visits were conducted.

ByiIdmg/Site Inventory:. Prior to contemplating relocation, a business first and

foremost examines available sites and building information. City staff consistently updates^so'srk-

Fairmont's inventory listing, as this information needs to be accurate and readily available.

The City of Fairmont is home to a 17+ acre site that has been Shovel Ready Certified by

the State of Minnesota. This certification allows businesses to save time and money by

eliminating the unknowns of the site search.

Martin County Broadband: The Blandin Broadband Communities Program was an intensive, two-year

partnership between the Blandin Foundation and the MarUn County Broadband committee. This program provided

planning) technical and financial support to communities that demonstrate the determination to bring the benefits of a

broadband-cnabled economy to their area. In 2016, the Martin County Broadband committee partnered with

Frontier Communications to submit a 'Border to Border' broadband grant. This grant would allow for the buildout

of broadband in Martin County to be more economically and financially feasible, which would allow more citizens

better access to broadband.

Partnerships:

Department of Employment and Economic Development: Staff works closely with the Department of

Employment and Economic Development to discuss potential projects and access state funding for eligible projects.

Fairmont Area Chamber of Commerce: The Chamber of Commerce has been a key partner on a number of

projects, i.e. the Community Calendar, Fairmont Area Life and the Area Career Exploration Event.

•H

Fairmont Area Convention and Visitor s Bureau: The Economic Development Coordinator is a member (N

of the Fairmont Area Convention and Visitor's Bureau Board, which allows for collaboration and cooperation in the

mission of enhancing the economic vitality of the Fairmont area. —^0

Greater Minnesota Partnership: Participation in this organization ensures FEDA is devoted to advocating for g-

stale economic development policies and resources that benefit Greater Minnesota. —3

,3.

GreenSeam: GreenSeam's mission is to build and • •

develop the South Central Region of Minnesota into an II.' l •;! (-1 i3 ^" F" ^^ .>'v. :t-- /-1':1

area of ae-business prominence with a vision to become a ^^^«^1 |j

premier ag-business epicenter in the United States - the

most diverse, balanced, and sustainable. Administrator Humpal is a board member of the GreenSeam Business

Development Committee, which researches and inventories regional businesses to create an action plan focusing on

ag-business and facilitating regional ag-busincss development.

Martin County Manufacturing Groupi FEDA has partnered with manufacturing businesses to form the

Martin County Manufacturing Group. FEDA's involvement and coordination of this group has allowed for

educaUonal training events to take place that have highlighled the following topics; 'The Workplace of the

Millennial', 'Workforce' and 'Available Tax Credits', An educational panel was held at Fairmont s Southern

Minnesota Educational Campus with representatives from Fairmont Area Schools; Minnesota West Community and

Technical College, Minnesota State University - Mankato, Riverland Community College, Presentation College —

Fairmont Campus and the Center for Business and Industry. This event enabled local manufacturers to speak with

educators regarding their workforce needs and how educators can assist in meeting those needs.

Martin County Economic Development Authority/ Martin County Ignite: FEDA partners with

the Martin County Economic Development Authority to offer a variety ofinformative and educational programs to

local businesses. They also work collaboratively on various projects including I:airmont Area Life and the Area Career

Exploration Event.

Minnesota Marketing Partnership: This public-private partnership works to develop a broad-based

marketing initiative to promote Minnesota at local, regional and national venues. Program participation allows FEDA

to leverage marlceUng dollars and increase Minnesota's visibility to site selectors and corporate real estate managers

regionally, statewide and nationally. Michael Humpal, Fatrmont City Administ.rator, is a founding member of this

partnership. Currently, Acknmistrafcor Humpal is a member of the Minnesota Marketing Partnership Executive

Committee, which develops the organizations marketing action plan and budget.

Project 1590: Linsey Preuss, Fairmont Economic Development

Coordinator, attends the Project 1590 Economic Development Committee

meetings. The main focus of this group is workforce betterment, which

includes discussions and partnerships with local schools and inclusLries.

protectRegion Nine Economic Development Committee: Fairmont Economic Development Coordinator

Preuss chairs this committee, which oversees die Comprehensive Economic Development Strategy (CEDS)

document. This document discusses the economic development strategy of the region and enables FEDA to access

federal funds.[^^-1

CN Small Business Development Center: FEDA partners with the Small Business Development Center to

provide customized support to businesses throughout their entire life cycle — from the idea stage to the launch of a

business and through the challenges of growth periods.t^0a.(U(£(D=3cc<

H

Southern Minnesota Initiative Foundation: The Southern

Minnesota Initiative Foundation provides grant opportunities to

organizations and loans to businesses to aid in job creation and support.

In 2015, SMIF awarded a grant to the City of Fairmont for the 2016-

2017 Brain Gain project, now known as Fairmont Area Life. More

information on Fairmont Area Life is listed under 'Special Projects' .

SOUTHERN MINNESOTAINITIATIVE FOUNDATION

Collaborattng for Regional VitaEit*/

Southern Minnesota Workforce Council: The South Central Workforce Council provides administration

and oversight of workforce development in South Central Minnesota with a mission to develop and maintain a quality

workforce for our area. Fairmont Economic Development Coordinator Preuss, serves as a board member in an effort

to represent the interests of local businesses. She is the only economic development representative, within our nine

county region, to serve on this organization.

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CITY OF FAIRMONT-—AGENDA CONTROL SHEET-—AGENDA ITEM NO. 13.1


SUBJECT: Application and Permit for a One to Four Day Temporary On Sale LiquorLicense/Martin County Preservation Assoc.

REVIEWED BY: Mike Humpal, CEcD, City AdministratoiÎ?



SUBJECT BACKGROUND: Mike Humpal, CEcD

INTRODUCED BY: Mike Humpal, CEcD

COUNCIL LIAISON:

TYPE OF ACTION:

x Motion (Voice Vote)

Ordinance 1st Reading

Întroduction only)Ordinance 2nd Reading(Roll call)



Discussion

Information Only


x City Staff Board Commission Committee

Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: The Martin County Preservation Assoc. is applying for a 1 to 4 day temporaryon sale liquor license which would allow liquor to be served at an event they plan to hold on

April 21 and 22, 2017.

MOTION: To approve the Martin County Preservation Assoc. application for a One to Four

Day Temporary On-Sale Liquor License.

VOTE REQUIRED: Simple majority

ATTACHMENTS:1 Âpplication2.

3.


,7

Alcohol & Gambling Enforcement

Minnesota Department of Public SafetyAlcohol and Gambling Enforcement Division

445 Minnesota Street, Suite 222, St. Paul/ MN 55101651-201-7500 Fax 651-297-5259 TP^ 651-282-6555

APPLICATION AND PERMIT FOR A 1 DAYTO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE

Date organizedUpn _ _ ^ ^ ,x Date organiz*

AW+m (?,, i/i-h/ '^Pi/\h-hi^ (terc / f4d •fcc^/^LÔObAddress

Tax exempt number

3S-ÔA

33. ^ ?: ^< Fr^^h frl/e.City State Zip Code

tFoirnnord^ Minnesota 5fco3Name of person making application

- •or

Business phone

5cn-£B5-q^^Home phone

Date(s) of event

{\prii ^1 - ^ SlOrganization officer's name

Type of organization

Club ^ Charitable Q Religious Q Other non-profit

City State Zip Code

JoPr^t^ ^P hi'Organization officer's name

-S:Qiy-/YW\t Minnesota XoCOL

.J^hA F'Arc\Q^^City State

fCLLYBÔ^d'Zip Code

Minnesota :5ôSOrganization officer's name

^6m/MÂn'^pr\Organization officer's name

City State

RtLrrnofV IZip Code

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ONE SUBMISSION PER EMAIL/ APPLICATION ONLY.PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENTBACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO [email protected]

CITY OF FAIRMONT—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 15.1

MEETING DATE: Febmary 13, 2017

SUBJECT: Hooka Lounges

REVIEWED BY: Mike Humpal, CEcD, City Administi-ator'"";




INTRODUCED BY: Mike Humpal, CEcD, City Administrator

COUNCIL LIAISON:

TYPE OF ACTION:


Ordinance 1s Reading(Introduction only)Ordinance 2 Reading(Roll call)

Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)

Discussion

Information Only



Issuance

Denial

Approval

Rejection

Authorization

No action needed

x No recommendation

STATEMENT: The City has been approached by individuals interested in opening a HookaLounge. City Code Chapter 14, Article III. Tobacco Dealers does not address Hooka Lounges.A Hooka Lounge seems to be inconsistent with state law and the Clean Indoor Air Act, which

prohibits smoking indoors. A review of a League of Minnesota Cities Model Ordinance on

Tobacco Possession, Sale and Use, prohibits smoking lounges, hookah lounges and vapor

lounges.

MOTION: To direct staff to develop an ordinance to allow Hooka Lounges or to leave the City

Code as is and not allow Hooka Lounges.


ATTACHMENTS:1.

2.


,9

CITY OF FAIRMONT-—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 15.2


SUBJECT: Fire Service Agreement Negotiating Committee for the City

REVIEWED BY: Mike Humpal, CEcD, City Administrator (j\t





COUNCIL LIAISON:

TYPE OF ACTION:


Ordinance 1s Reading(Introduction only)Ordinance 2"d Reading

(Roll call)



Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: Past Council Member Askeland served on the negotiating committee to create

a new Fire Service Agreement with the townships. The Council may wish to appoint another

council member to serve on the negotiating committee for the City.

MOTION: To appoint to serve on the negotiating committee to create a new Fire

Service Agreement with the townships.


ATTACHMENTS:1.

2.

3.


zo.

CITY OF FAIRMONT-—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 15.3


SUBJECT: 2017 Improvement Program

i.REVIEWED BY: Mike Humpal, CEcD, City Administrator ;^



SUBJECT BACKGROUND: Troy Nemmers, Director of Public Works/City Engineer


COUNCIL LIAISON: None

TYPE OF ACTION:

Motion (Voice Vote)

Ordinance 1st Reading(Introduction only)Ordinance 2 Reading(Roll call)

x Resolution (Roll Call)

Set Public Hearing(Motion)Hold Public Hearing(Motion to close)

Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: The City Council is required to call for an Engineering Report forimprovements being proposed for 2017 to determine if they are feasible.

MOTION: To adopt Resolution No. 2017-03 -Ordering Preparation of Report on the 2017

Improvements.

VOTE REQUIRED: Simple majority - roll call

ATTACHMENTS:1.Resolution No. 2017-03

2.

3.


u

RESOLUTION NO. 2017-03

STATE OF MINNESOTA)COUNTY OF MARTIN ) SS:CITY OF FAIRMONT )

RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT

WHEREAS/ the City of Fairmont wishes to investigate the feasibility of making

several needed Public Improvements/ and;

WHEREAS/ it is in the best interest of the City of Fairmont to consider suchimprovements and to assess benefitted property for all or a portion of the cost of the

improvement pursuant to Minnesota Statutes/ Chapter 429.

NOW THEREFORE/ BE IT RESOLVED/ by the City Council of the City ofFairmont that the proposed improvements listed below be referred to the CityEngineer's office for study and that he is instructed to report to the Council/ with all

convenient speed in a preliminary way/ as to whether the proposed improvements are

feasible and as to whether they should best be made as proposed or in connection withsome other improvement/ and the estimated cost of the improvement as recommended.

Protect No. Description

RECONSTRUCTION5717001 Margaret Street: N. North Avenue to TH15

5717002 10th Street: George Lake to N. North Avenue5717003 llth Street: George Lake to N. North Avenue

RESURFACE6717001 Camelot Court: Home Street to Deadend6717002 Cardmal Street: Charles Street to TH15

6717003 Charles Street: Blue Jay Blvd to Cardinal StreetParking Lot C: 3rd Street/Park Street

OVERLAY8717001 Stade Lane: Sylvia Street to Prairie Avenue8717002 Summit Drive: Concrete to Woodland Avenue

Prairie Dog Exhibit Parking LotDay Farm Bike Trail: Bridge to Lake Avenue

SEAL COAT7517001 Albion Avenue: W Belle Vue Road to Lair Road

RESOLUTION NO. 2017-03, continued

7517002 Cedar Creek Court: Lake Aires Road to Arthur Street

7517003 Stella Street: De Lu Street to Government Street7517004 Ward Street: Prairie Avenue to Hampton Street7517005 Cedar Park Road: Lake Aires Road to Arthur Street

7517006 Cedar Park Road: Arthur Street to Cedar Creek Park7517007 Woodland Avenue: Fairlakes Avenue to Lake Park Blvd

7517008 Southwood Drive7517009 Roland Avenue: Interlaken Road to Dorothy Street7517010 Cardinal Street: Charles Street to Prairie Avenue

Winnebago Avenue Sports Complex Parking AreasJeffery Kot Soccer Fields Parking LotAlbion Avenue Bike Trail: Hall Street to Aquatic Park

Motion by:Seconded by:All in favor:

Opposed:Abstained:

PASSED/ APPROVED AND ADOPTED this 13th day of February/ 2017.

Deborah J. Foster

Mayor

ATTEST:

Patricia J. Monsen

City Clerk



SUBJECT: 2017 Improvement Program - Preliminary Report

^/

REVIEWED BY: Mike Humpal, CEcD, City AdministratoF^.



SUBJECT BACKGROUND: Troy Nemmers, Director of Public Works/City Engineer


COUNCIL LIAISON: None

TYPE OF ACTION:

Motion (Voice Vote)

Ordinance Is1 Reading(Introduction only)Ordinance 2nd Reading(Roll call)

x Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)

Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: By adopting Resolution 2017-03, the Council will accept the proposed 2017Improvement Program presented by the City Engineer. It is also necessary for the Council to set

the date for a public hearing to be held concerning the Improvement Program.

MOTION: To adopt Resolution No. 2017-04 - Receiving Report on 2017 Improvement

Program and Calling for a Public Hearing on March 13, 2017 at 5:30 p.m.

VOTE REQUIRED: Simple majority ~ roll call

ATTACHMENTS:1. Resolution No. 2017-04

2. Preliminary Report - 2017 Improvement Program - To be distributed at meetins._

3.


t4.

RESOLUTION NO. 2017-04

STATE OF MINNESOTA)COUNTY OF MARTIN ) SS:CITY OF FAIRMONT )

RESOLUTION RECEIVING REPORT AND CALLING FORPUBLIC_HIARING ON 2017 IMPROVEMENT PROGRAM

WHEREAS, pursuant to Resolution No. 2017-03 adopted on the 13th day of

February/ 2017, a report has been prepared by the City Engineer with reference to theimprovements of:

Protect No,

571700157170025717003

671700167170026717003

87170018717002

751700175170027517003751700475170057517006751700775170087517009

Description

RECONSTRUCTIONMargaret Street: N. North Avenue to TH1510th Street: George Lake to N. North Avenue

llth Street: George Lake to N. North Avenue

RESURFACECamelot Court: Home Street to Deadend

Cardinal Street: Charles Street to TH15Charles Street: Blue Jay Blvd to Cardinal StreetParking Lot C: 3rd Street/Park Street

OVERLAYStade Lane: Sylvia Street to Prairie AvenueSummit Drive: Concrete to Woodland Avenue

Prairie Dog Exhibit Parking LotDay Farm Bike Trail: Bridge to Lake Avenue

SEAL COATAlbion Avenue: W Belle Vue Road to Lair RoadCedar Creek Court: Lake Aires Road to Arthur StreetStella Street: De Lu Street to Government StreetWard Street: Prairie Avenue to Hampton Street

Cedar Park Road: Lake Aires Road to Arthur StreetCedar Park Road: Arthur Street to Cedar Creek Park

Woodland Avenue: Fairlakes Avenue to Lake Park Blvd

Southwood DriveRoland Avenue: Interlaken Road to Dorothy Street

RESOLUTION NO. 2017-04, continued7517010 Cardinal Street: Charles Street to Prairie Avenue

Winnebago Avenue Sports Complex Parking AreasJeffery Kot Soccer Fields Parking LotAlbion Avenue Bike Trail: Hall Street to Aquatic Park

NOW THEREFORE/ BE IT RESOLVED/ by the City Council of the City ofFairmont/ Minnesota as follows:

1. The Council will consider the improvement of such streets in accordance with

the report and the assessment of abutting property for all or a portion of the costof the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated

total cost of the improvement of $6/063/305.00.

2. A public hearing shall be held on such proposed improvement on the 13th day ofMarch/ 2017, in the Council Chambers of City Hall at 5:30 p.m. and the Clerkshall give mailed and published notice of such hearing and improvement as

required by law.

Motion by:Seconded by:All in favor:

Opposed:Abstained:

PASSED/ APPROVED AND ADOPTED this 13th day of February/ 2017.

Deborah J. Foster

Mayor

ATTEST:

Patricia J. Monsen

City Clerk

CITY OF FAIRMONT—AGENDA CONTROL SHEET—-AGENDA ITEM NO.


SUBJECT: Contract for winter geotechnical work at lime ponds

REVIEWED BY: Mike Humpal, CEcD, City Administrator


15.5


SUBJECT BACKGROUND: Troy Nemmers, PE, Director of Public Works/City Engineer

INTRODUCED BY: Troy Ncmmers, PE, Director of Public Works/City EngineerCOUNCIL LIAISON:TYPE OF ACTION:

x Motion (Voice Vote)Ordinance 1 Reading(Introduction only)Ordinance 2nd Reading(Roll call)

Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)

Discussion

Information Only



Issuance

Denial

x Approval

Rejection

Authorization

No action needed

Norecommendation

STATEMENT: Proposals were received from geotechnical consultants to complete the winterexploration at the City's lime ponds. A recommendation will be provided at the meeting.

MOTION #1: To approve the contract for winter geotechnical exploration at the City's lime ponds.


ATTACHMENTS:1.

2.

3.


AGENDA - City of Fairmont, MNfairmont.org/wp-content/uploads/2017/02/Feb-13-2017-Agenda.pdfCemetery...

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