AGENDA CITY COUNCIL MEETING CITY HALL-COUNCIL CHAMBERS€¦ · J. Final Payment for Sanitary Sewer...

Mayor Donna Schmitt Councilmembers Robert Williams John Murzyn, Jr. Connie Buesgens Nick Novitsky City Manager Walter R. Fehst

www.columbiaheightsmn.gov

AGENDA CITY COUNCIL MEETING

CITY HALL-COUNCIL CHAMBERS 590 40th AVE NE

MONDAY, OCTOBER 23, 2017 7:00 PM

1. CALL TO ORDER/ROLL CALL

2. INVOCATION - Invocation provided by Michelene Verlautz, St Timothy

3. PLEDGE OF ALLEGIANCE

4. MISSION STATEMENTOur mission is to provide the highest quality public services. Services will be provided in a fair,respectful and professional manner that effectively address changing citizen and community needsin a fiscally-responsible manner.

5. APPROVAL OF AGENDA(The Council, upon majority vote of its members, may make additions and deletions to the agenda.These may be items brought to the attention of the Council under the Citizen Forum or itemssubmitted after the agenda preparation deadline.)

6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTSNortheast Bank Proclamation

7. CONSENT AGENDA(These items are considered to be routine by the City Council and will be enacted as part of theConsent Agenda by one motion. Items removed from consent agenda approval will be taken upas the next order of business.)

A. Approve Minutes of the City CouncilMOTION: Move to approve the minutes of the City Council meeting of October 9, 2017MOTION: Move to approve the minutes of the Police Dept Listening Sessions, October 5, 2017MOTION: Move to approve the minutes of the City Council Work Session, October 2, 2017

B. Accept Board & Commission Meeting MinutesMOTION: Move to accept the EDA minutes from September 5, 2017

C. Approve Resolution 2017-108 Amending 2017 Budget (re Transfer of Funds)MOTION: Motion to waive the reading of Resolution No. 2017-108, there being ample copiesavailable to the public.

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MOTION: Motion to adopt Resolution 2017-108 being a Resolution amending the 2017 budget to use certain additional revenue.

D. Authorize a School Liaison Contract with Columbia Heights School DistrictMOTION: Move to authorize the Mayor and Police Chief to enter into a Joint Powers agreement with Columbia Heights Public Schools for the provision of a Police School Liaison Officer program as stipulated in the Joint Powers Agreement for the period of January 1 through December 31, 2018.

E. Resolution 2017-109 adopting a Data Retention Schedule for the CH Police Department MOTION: Motion to waive the reading of Resolution No. 2017-109, being a resolution adopting a Data Retention Schedule for the Columbia Heights Police Department, there being ample copies available to the public.MOTION: Motion to adopt Resolution No. 2017-109 being a Resolution adopting a Data Retention Schedule for the Columbia Heights Police Department.

F. Approve Cooperative Agreement regarding Public Safety related to 2018 NFL SuperBowl SecurityMOTION: Move to authorize the Mayor and City Manager to enter into a cooperative agreement with the City of Minneapolis regarding public safety related to 2018 National Football League Super Bowl Security.

G. First Amendment to the JPA with the City of St. Anthony for Stinson BoulevardMOTION: Move to approve Amendment 1 in the amount of $52,729 for modifications to the traffic

signals on 37th and 39th Avenues.

H. Adopt Resolution 2017-112, ordering preparation of a report for MSAS OverlayMOTION: Move to waive the reading of Resolution 2017-112, there being ample copies available for the public.MOTION: Move to adopt Resolution 2017-112, being a Resolution ordering preparation of a feasibility report for MSAS Overlay, Project 1805.

I. Adopt Resolution 2017-113, ordering preparation of a report for Zone 2 Seal CoatMOTION: Move to waive the reading of Resolution 2017-113, there being ample copies available for the public.MOTION: Move to adopt Resolution 2017-113, being a Resolution ordering preparation of a feasibility report for Zone 2 Street Seal Coat Program, Project 1701

J. Final Payment for Sanitary Sewer Lining, Project 1604MOTION: Move to accept the work for Sanitary Sewer Lining, City Project No. 1604, and to authorize final payment of $9,925.33 to Visu-Sewer, Inc. of Pewaukee, Wisconsin.

K. Approve Off –Site Gambling Permits, Columbia Heights Athletic Boosters

MOTION: Move to waive the reading of Resolution 2017-110 there being ample copies available for the public.MOTION: Move to adopt Resolution 2017-110, being a Resolution approving the Off-Sale Gambling permit for Columbia Heights Athletic Boosters to conduct a raffle at the Taste of Columbia Heights

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citywide event being held November 17, 2017 at Murzyn Hall.

L. Consideration of approval of attached list of rental housing applications.MOTION: Move to approve the items listed for rental housing license applications for October 232017, in that they have met the requirements of the Property Maintenance Code.

M. Approve Business License ApplicationsMOTION: Move to approve the items as listed on the business license agenda for October 9, 2017.

N. Payment of BillsMOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council hasreceived the list of claims paid covering check number 167759 through 167927 in the amount of$1,076,267.89.

MOTION: Move to approve the Consent Agenda items.

8. PUBLIC HEARINGSA. Adopt Resolutions for Emergency AbatementMOTION: Move to close the public hearing and to waive the reading of Resolutions 2017-104, 2017-111, and 2017-114 there being ample copies available to the public.

MOTION: Move to adopt Resolution Number 2017-104, being resolution of the City Council of the City of Columbia Heights declaring the property at 4329 Main St NE a nuisance and approving the emergency abatement of violations from the property pursuant to City Code section 8.206.



B. Consideration of revocation of the licenses to operate rental units within the Cityof Columbia Heights is requested against the rental properties at 3810 Jackson Street NE,4323 Washington Street NE, and 4906 Tyler Street NE, for failure to meet the requirementsof the Residential Maintenance Codes.MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2017-105, 2017-106, and 2017-107, being ample copies available to the public.MOTION: Move to adopt Resolution Numbers 2017-105, 2017-106, and 2017-107, beingResolutions of the City Council of the City of Columbia Heights approving revocation pursuant toCity Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed.

9. ITEMS FOR CONSIDERATION

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A. Other Ordinances and Resolutionsa. Refuse and Recycling Proposals: Acceptance of Proposals and Authorizing Award of ContractMOTION: Move to accept the proposals for Refuse, Recycling and Yard Waste Services from WasteManagement of Minnesota, based upon their low, qualified, responsible bid and, furthermore, directstaff to prepare a 5-year contract for the base bid, and accept alternate for organics and for bulkrecycling and authorize the Mayor and City Manager for the same.

B. Bid Considerations

C. New Business and Reports

10. CITY COUNCIL AND ADMINISTRATIVE REPORTSReport of the City CouncilReport of the City ManagerReport of the City Attorney

11. COMMUNITY FORUMAt this time, individuals may address the City Council about any item not included on the regularagenda. Speakers are requested to come to the podium, sign their name and address on the form forthe Council Secretary’s record, and limit their comments to five minutes. Individuals are asked tostate their name for the record. The City Council will listen to the brief remarks, ask clarifyingquestions, and if needed, request staff to follow up or direct the matter to be added to an upcomingagenda. Generally, the City Council will not take official action on items raised at the CommunityForum at the meeting in which they are raised.

12. ADJOURNMENT

_______________________________________________ Joe Kloiber, Acting City Manager

Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in advance. Please contact the City Clerk at 763-706-3611 or [email protected], to make arrangements.

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mailto:[email protected]

OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS

CITY COUNCIL MEETING OCTOBER 9, 2017

The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday October 9, 2017 in the City Council Chambers, City Hall, 590 40th Ave. N.E., Columbia Heights, Minnesota

1. CALL TO ORDER/ROLL CALLMayor Schmitt called the meeting to order at 7:12 p.m.

Present: Mayor Schmitt, Councilmember Williams, Councilmember Buesgens, Councilmember Murzyn, Jr. and Councilmember Novitsky

Also Present: Walt Fehst; City Manager, Jim Hoeft; City Attorney, Gary Gorman; Fire Chief, Joe Hogeboom; Community Development Director, Keith Dahl; Economic Development Manager, Joe Kloiber; Finance Director and Katie Bruno; City Clerk/Council Secretary

2. INVOCATIONInvocation provided by Rachel James, First Lutheran

3. PLEDGE OF ALLEGIANCE

4. MISSION STATEMENT, Read by Mayor Schmitt.Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful andprofessional manner that effectively address changing citizen and community needs in a fiscally-responsibleand customer friendly manner.

5. APPROVAL OF AGENDAMotion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to approve the agenda aspresented. All Ayes, Motion Carried.

6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTSA. Proclamation recognizing ME Global Inc. for 100th AnniversaryMayor Schmitt read the proclamation, and announced she will be presenting it to the Company at a reception onOctober 11, 2017.

B. Polish American Heritage Month

Councilmember Buesgens read the proclamation, and it was presented to Gloria Bergstrom and Edward Sikorski.

7. CONSENT AGENDA(These items are considered to be routine by the City Council and will be enacted as part of the ConsentAgenda by one motion. Items removed from consent agenda approval will be taken up as the next order ofbusiness.)

A. Approve Minutes of the City CouncilMOTION: Move to approve the minutes of the City Council meeting of September 25, 2017MOTION: Move to approve the minutes of the City Council Assessment Hearings, October 2, 2017

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B. Accept Board & Commission Meeting MinutesMOTION: Move to accept the Planning & Zoning Commission meeting minutes from September 6, 2017MOTION: Move to accept the Library Board meeting minutes from September 6, 2017

C. Second Reading of Ordinance 1642, Conveyance of Certain Real Property to the EDAMOTION: Move to waive the reading of Ordinance No. 1642, there being ample copies available to thepublic.MOTION: Move to adopt Ordinance No. 1642, being an ordinance authorizing the conveyance of certain realproperty located at 4201 Jefferson Street NE.

D. Contract #2017-2799 Change OrderMOTION: Move to approve the change order request submitted by Kamish Excavating for the additionalcosts incurred from the excavation and disposal of the transite asbestos piping in the amount of $1,019.00.

E. Approve Actions of the Columbia Heights Volunteer Firefighters Relief AssociationMOTION: Move to approve the changes to the Columbia Heights Volunteer Firefighters Relief AssociationBylaws, Compensation Policy, and Investment Policy as approved by the Columbia Heights VolunteerFirefighters Relief Association Board of Trustees and general membership.

F. Approve Gambling Permits, Immaculate Conception ChurchMOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling ControlBoard indicating that the City of Columbia Heights has no objection to a gambling permit for ImmaculateConception Church to conduct bingo and a raffle at their event being held November 19, 2017 at 4030Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives theremainder of the thirty-day notice to the local governing body.MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling ControlBoard indicating that the City of Columbia Heights has no objection to a gambling permit for ImmaculateConception Church to conduct bingo and a raffle at their event being held March 18, 2018 at 4030 JacksonStreet NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives theremainder of the thirty-day notice to the local governing body.

G. Resolution 2017-103 amending the Budget for City Project 1609 and Authorizing Purchase Agreementsto Furnish and Equip the Circle Terrace Park Building.MOTION: Move to waive the reading of Resolution 2017-103, there being ample copies available to thepublic.MOTION: Move to adopt Resolution 2017-103, amending the budget for City Project 1609 and authorizingpurchase agreements to furnish and equip the Circle Terrace Park Building.

H. Approve Business License ApplicationsMOTION: Move to approve the items as listed on the business license agenda for October 9, 2017.

I. Payment of BillsMOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council hasreceived the list of claims paid covering check number 167578 through 167758 in the amount of$1,331,413.88

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Motion by Councilmember Buesgens, seconded by Councilmember Williams to approve the Consent Agenda items as presented. All Ayes, Motion carried. 8. PUBLIC HEARINGS A. Adopt Resolution For Emergency Abatement Fire Chief Gary Gorman explained this was an emergency abatement, and the property has been boarded up and secured.

Motion by Councilmember Williams seconded by Councilmember Novitsky to close the public hearing and to waive the reading of Resolution Number 2017-98, being ample copies available to the public. All Ayes, Motion Carried.

Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to Adopt Resolution Number 2017-98, being declarations of nuisance and emergency abatement of violations within the City Council of the City of Columbia Heights regarding property 4329 Main St. N.E. All Ayes, Motion Carried.

B. Consideration of Resolution No. 2017-90 approving a Site Plan for the properties located at 1069 Grandview Way & 4729 Grand Avenue NE. Community Development Director Joe Hogeboom reported the Planning & Zoning Commission received the application this summer, and considered it at their September 6th meeting. The item was tabled at that time, and the developer was asked to make some modifications to the plan. The modified plan included two apartment buildings; a three story building with 60 units and a four story building with 88 units. This would bring the density to 29.96 per acre; under the 30 unit per acre requirement. A waiver is requested to reduce the minimum width of the development’s parking lot drive aisles to 20 feet. This modified site plan was considered at the October 3rd Planning & Zoning meeting; where it was approved with 15 conditions. Councilmember Williams indicated he was waiting for the Grand Central Lofts Condo Association and the Developer to come to an agreement. Williams indicated a Memorandum of Understanding was signed by both parties. Williams said this development will benefit the schools and the city.

Motion by Councilmember Williams, seconded by Councilmember Buesgens to waive the reading of

Resolution No. 2017-90 there being ample copies available to the public. All Ayes, Motion Carried. Owen Metz, representing Dominium reported this development would be their second in the City, the first being the Legends; a 55 and over community. Metz stated they have had multiple meetings, and have adjusted their proposal from over 200 units to 148 units. Metz indicated this proposal would meet the Comprehensive Plan goals. Metz shared some details from the 2003 approved plans when the site was being developed; noting 132 units (256 bedrooms) were proposed. Councilmember Murzyn, Jr. expressed concern with the increase in 3 bedroom units, potentially causing more parking issues. Metz stated the additional bedrooms will likely be occupied by children. It was also noted that if there are multiple adults, they may not meet the household income limits. Income limits were reported as $38,000 annually for an individual and a family of four is $54,000 (60% AMI.) Mayor Schmitt announced the Public Hearing guidelines, reminding the group to be respectful, to limit conversation, and to refrain from cheering and clapping.

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Tom Kurak-1070 Grandview Ct. reported condo owners were told that additional condo buildings would be constructed, which would contribute to the association costs. Kurak stated the comp plan calls for an increase in home ownership, and this site could be used for potential home ownership. Kurak indicated there has been some confusion in the size of the entire site, noting that easements decrease the site from the original 15 to 10.1 acres. Paul Biernat-1070 Grandview Ct. is a member of the Board of Directors indicated the Memorandum of Understanding was signed as a safety precaution, stating that it would offer some protection if the project goes forward. Biernet stated the association feels the City Council and City Staff are anti homeowners. Biernat said this is a prime site for home ownership, and there are condo developers interested in the site. Mayor Schmitt asked how many of the 67 condo units are owner occupied. Biernat indicated there are about 19 units being rented.

Thomas Radio (law firm of Felhaber Larson, P.A.)-220 South Sixth St., Minneapolis is an attorney representing the Homeowners Association, and individual homeowners. Radio told the council their decision must be made on complete factual information, and expressed concern with the discrepancy in the size of the site. Radio also stated there is nothing unique or superior to transit or biking access. Denial was suggested because the proposal is too dense, there is not enough parking, and it could diminish the expectation of the neighboring property owners. City Attorney Jim Hoeft stated the density is based on five acres, there is no legal question, and the nature of the easement is irrelevant. KT Jacobs-4104 Monroe St. expressed concern with the addition of rental units considering the numerous issues with current rental properties within the city. Jacobs suggested the Council work to bring viable businesses to Central Ave. Dennis Shelsted-1070 Grandview Ct. commented that he is opposed to the project because of density, parking concerns and the fact that Dominium does not want to be a part of the association. John Ricker-1070 Grandview Ct. questioned why there are no other options, and indicated he was told at the time he purchased his condo, owner occupied units would be built on the site. Elizabeth Herrmann-950 39th Ave. NE stated she does not understand the opposition to renters, saying they will have an immediate community if the project proceeds. Ms. Herrmann reported her current building has seven units, and four vehicles. She feels Dominium has done a good job addressing the concerns of the community, and thinks the request should be approved. Meghan Strunk-1070 Grandview Ct. indicated she is an architect, and shared her opinion that Dominium has not taken any of the requirements into consideration. She expressed concern with the revised drawings with inaccurate calculations. She suggested the request not be approved. Katherine Pepple-4649 Polk St. stated the council has been working to promote home ownership, and expressed concern with bringing a large rental property into the city. She referenced various complexes in the metro that have become run down. DeAundres Wilson-4802 Grandview Ct. indicated that the Memorandum of Understanding was not presented

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to the Master Board Association. He clarified that the MOU was signed by Dominium and Paul Biernat, who represents the Condo Association. The three members of the Master Board do not endorse the MOU. Wilson expressed concern with parking and the decrease in home values. He requested the Council deny the application. Ramona Anderson-4132 Stinson Blvd. questioned how many times Dominium has accepted housing choice vouchers to subsidize rentals. Anderson asked why they have both a minimum and maximum income range. She requested the Council deny the application. Mr. Metz stated he would respond to the questions following public comment. Allen Ciesynski-4856 Jefferson St. NE questioned why Dominium is requesting a TIFF credit along with a Section 42 credit. He requested the Council deny the application. Jane Halek-4602 Fillmore St. expressed her support for the condo owners. She suggested the council look for other options. She feels there are too many rentals along 47th Ave. already. Sean Broom-4117 5th St. NE stated his opinion that this is a really good opportunity for the City. Broom indicated there are currently no places like this in Columbia Heights. He indicated it is not the place of the Council to dictate rental verses home ownership. Broom stated the project meets the Comp Plan requirement for dense housing. Frost Simula-1700 49th Ave. indicated there have been many comments suggesting other alternatives be explored. He noted the site has been vacant for a long time, and there has not been interest from others. He stated Dominium has listened to the feedback from the community, and requested Council approve the request. Tony Bodway-1070 Grandview Ct. expressed concern with the parking of guests, as well as residents. He indicated when he purchased his home they were promised some things that have not been delivered. John Bush-1070 Grandview Ct. expressed concern with access to the buildings, noting there is just one entrance and one exit. Mr. Bush suggested a traffic study be completed to see if this is feasible. He also stated it seems unfair to sell the easements, as they were already sold. Bush indicated there is conflict between the four associations, causing trouble for sellers, and worries about bringing another group into the mix. Mr. Bush said he thinks the project is too large for the site. Mr. Bush questioned the $45,000,000 in TIF being used for the project. Manager Fehst clarified that the gap financing would be borrowed by the developer, and a fee would be paid to the City. The fee and the park dedication fee would amount to about $800,000. James Ericson-1070 Grandview Ct. indicated he has lived in Columbia Heights all his life, and is currently renting a condo at Grand Central. He stated he as renter, cares about the community, and has been a dedicated citizen. Ericson requested the council approve the request. Karen Karkula-4858 Grandview Ct. NE stated the city council owes it to the residents who invested in Grand Central to look for alternatives for that parcel. Joe Schluender-4034 Monroe stated that while he understands the concerns of the condo owners, he is favor of the request; indicating the council is responsible to look out for the interest of the City overall.

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Otto Lausten-Former Columbia Heights Resident, spoke highly of the community of Columbia Heights, and reported there are advantages to both points of view. Michael Strunk-1070 Grandview Ct. commented that the homeowners are invested in the community, and want what is fair. He expressed concern with the density, the traffic and parking. He indicated the only reason the Memorandum of Understanding was signed, was because it offered some protection. Mike Novitsky-5252 5th St. NE expressed concern with overnight parking. He also questioned if dense housing was required to have four stories. Concern was expressed with additional rental units, stating that Columbia Heights is over 50% rental housing. Amada Simula-1700 49th Ave. NE indicated she has spoken to many families currently renting, who hope to buy a home in Heights in the future. Kevin Lovgren-1070 Grandview Ct. requested the council represent the people of the city. Lovgren expressed concern with pedestrian safety of the children in the area. Mary Granlund-949 44th Ave. NE reported the pedestrian/traffic issues along 49th Ave. are already being reviewed. She invited Mr. Lovgren and any others interested to the next meeting of the group “Citizens for Safer Streets”.

Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to close the Public Hearing. All Ayes, Motion Carried. Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to take a five minute recess. The council recessed at 9:42 PM. The council reconvened at 9:51 PM. Owen Metz compared the site plan with the 2003 submittal, indicating they are still under the 20 units per acre as allowed. Metz indicated the site has been on the market for 1,000 days, there has not been interest in developing condos. The Met Council considers a bus line within ¼ mile to be transit friendly; this site is 200 feet from a bus line. Dominium will invest a great deal in the apartments, and will not be neglectful landlords. There are measures in place to assure compliance. Metz indicated they plan to continue to work with the Condo Association, as detailed in the MOU. Metz addressed the questions raised during the Public Hearing. Metz explained Section 8 vouchers are a rental subsidy from HUD, issued directly to the resident. The resident is then required to search for an apartment which accepts vouchers. Of Dominium’s 725 units in the metro, there are six voucher holders currently. Metz explained the voucher program is a timely process, and typically units turn over quickly. The Section 42 tax credit was explained as a tax credit the government issues to assist with construction costs; not a rental subsidy. Keith Dahl, Economic Development Manager explained there two types of financing with the project. The Section 42 tax credit and tax exempt bonds. The bonds are not tax payer dollars, and Dominium will be paying that back over the course of the bonds life.

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Metz explained guest parking spots will be signed, and closely monitored. In regards to the access question; a third entrance to the development will be added

Councilmember Williams asked for the breakdown of parking stalls. Metz indicated they have slightly over 1.5 stalls per unit. Williams asked if they are sharing roads with Grand Central. Metz outlined the proposed access plans, indicating they will be sharing in the costs. Williams asked if there will be any businesses permitted. Metz replied there will not commercial businesses; some residents may work from home.

Councilmember Buesgens reported she represents homeowners and the renters in the city. We currently have 35.4% rental in the City with a historically low vacancy rate of 2.7%. Rents are skyrocketing as a result. Buesgens looked at 24 apartment buildings the city; 18 are full. Rents range from $900-$1200 in old buildings. She stated that Renters in the city deserve safe well maintained and well managed places to live. This would be the first (non-senior) apartment building built in the city in 40-60 years. Buesgens stated she is responsible to increase the tax base. This project will bring in park dedication fees, permit fees, and tax exempt bond issuance fees; totaling between $700,000 -$952,000. Buesgens stated this fits the comp plan, the Metro Council requirements, and Green Step Cities. Buesgens stated the same concerns with parking and traffic would likely occur with condos. Buesgens said she sees this as a solid project with a respected developer that will set the expectation of multifamily management.

Councilmember Novitsky stated he is concerned with the parking, the area is tight and he does not see it working. He would like to see the alternate projects if we are going to grant the variances.

Jim Hoeft, City Attorney stated the density is considered as gross acreage, and setbacks, building heights, etc. need to be met. This development is within the parameters of the city code. Hoeft stated the disputes involving the associations are unfortunate, but are legally irrelevant and need not be considered in the decision making process.

Community Development Director Joe Hogeboom explained the final step in the site plan approval will be a development agreement between the developer and the city.

At the request of Mayor Schmitt, Keith Dahl explained TIF as a rebate program over the extended period of the TIF district. Property taxes in the district are frozen; in this case it will be a 12 year TIF district.

Mayor Schmitt asked Mr. Metz about the minimum income requirements. Metz stated there is no legal minimum, as long as they can afford the rent.

Metz indicated there is a proposed $75 fee for an underground parking stall. Other residents can get parking permits, as well as overnight guests (temporary permit.) Metz said he does not foresee any problems with parking. Metz also described the various security measures planned.

Mayor Schmitt asked for clarification on the number of condos currently be rented, and if anyone owns multiple units. Tom Kurak indicated he owns nine of the nineteen units being rented.

Motion by Councilmember Buesgens, seconded by Councilmember Schmitt to approve Resolution 2017-90, being a resolution approving the Site Plan of the properties located at 1069 Grandview Way and 4729 Grand Avenue NE, subject to certain conditions of approval. 3 Ayes; 2 Nays, Motion Carried. Ayes: Schmitt, Buesgens, and Williams. Nays: Murzyn, Jr. and Novitsky.

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9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 10. CITY COUNCIL AND ADMINISTRATIVE REPORTS Councilmember Buesgens reported she attended the League of Minnesota Cities, Improving Local Economy Committee meeting, The Police/Council Academy and Citizens for Safer Street meeting. Councilmember Williams attended the board meeting at Heights Manor, there are numerous issues of concern there. Councilmember Novitsky announced a SACA fundraiser will be held at Community Grounds on October 12th. Mayor Schmitt attended Citizens for Safer Streets, and St. Matthew Music of the Night. She attended the graduation of Darry Jones and Troy Vaughn from the Police Pathways Program. Darry Jones will be sworn in on Wednesday, October 18th at 4:00 PM. City Manager Walt Fehst announced a luncheon is scheduled for October 10th at Murzyn Hall hosted by M.E. Global, Inc. 11. CITIZENS FORUM Amada Simula-1700 49th Ave. NE invited the public to attend “Stories in our Neighborhood” event. This is the second of three events. This event is hosted by HeightsNEXT and First Lutheran Church. HeightsNEXT is partnering with the Lions Club for a cleanup event on October 21st. A haunted house is planned for October 30th at Murzyn Hall. 12. ADJOURNMENT Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to adjourn. All Ayes, Motion carried; Motion Carried. Meeting adjourned at 10:52 p.m. ______________________ Respectively Submitted, Katie Bruno, Council Secretary/City Clerk

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RESOLUTION NO 2017-90 A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving a Site Plan for the properties located 1069 Grandview Way and 4729 Grand Avenue NE.

Whereas, a proposal (Case # 2017-0901) has been submitted by Owen Metz, on behalf of Dominium Development & Acquisitions, LLC to the City Council requesting Site Plan Approval from the City of Columbia Heights at the following site:

ADDRESS: 1069 Grandview Way and 4729 Grand Avenue NE. Columbia Heights, MN 55421

LEGAL DESCRIPTION: On file at City Hall.

THE APPLICANT SEEKS THE FOLLOWING: Site Plan Approval to allow for the development of two multi-family apartment homes to be located at 1069 Grandview Way and 4729 Grand Avenue NE.

Whereas, the Planning and Zoning Commission has held a public hearing as required by the City’s Zoning Code, on October 3rd, 2017.

Whereas, the City Council has held a public hearing as required by the City’s Zoning Code, on October 9th, 2017.

Whereas, the Planning and Zoning Commission and City Council has considered the advice and recommendations of City Staff regarding the effect of the proposed Site Plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and

Now, therefore, be it resolved, in accordance with the foregoing, and all Ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following:

FINDINGS OF FACT: Section 9.104 (N) of the Zoning Ordinance outlines four findings of fact that must be met in order for the City to approve a Site Plan. They are as follows:

a. The Site Plan conforms to all applicable requirements of this article.b. The Site Plan is consistent with the applicable provisions of the City’s Comprehensive Plan.c. The Site Plan is consistent with any applicable area plan.d. The Site Plan minimizes any adverse impacts on property in the immediate vicinity and the public right-

of-way.

Further, be it resolved, that the attached conditions, maps, and other information shall become part of this approval; and in granting this approval the City and the Applicant agree that this Site Plan shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit.

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CONDITIONS:

1. Stop signs will be added at the development driveway exit(s). 2. The attached Landscape Plan indicates a number of landscaping improvements to the site. All

landscaping indicated on the submitted landscape plan dated September 29th, 2017, will be installed no later than 4 months after the buildings are operational, or from such time a Certificate of Occupancy is issued.

3. The monument sign at the corner of 47th Avenue and Grand Avenue, along with the proposed sculpture, will require a sign permit and be approved by the City’s Communication Committee. The monument sign and the sculpture must be installed no later than 4 months after the buildings are operational, or from such time a Certificate of Occupancy is issued.

4. The building and site shall meet all requirements found in the Fire Code and the Building Code. 5. The applicant will meet the requirements outlined in the attached Review Form from the Fire Chief. 6. The applicant will meet the requirements outlined in the attached Review Form and memo dated

August 30th, 2017, from the Director of Public Works/City Engineer. 7. Trash and/or recycling collection areas shall be enclosed on at least three sides by an opaque screening

wall or fence no less than six feet in height. The open side of the enclosure shall not face any public street or the front yard of any adjacent property.

8. Mechanical equipment shall be placed and/or screened so as to minimize the visual impact on adjacent properties and from public streets.

9. All exterior lighting shall be downcast so as not to adversely impact neighboring residential properties. The applicant must submit a detailed lighting plan for review by the Building Official, prior to construction.

10. All City Storm Water Management requirements, as well as Mississippi Water Management Organization (MWMO) plan requirements, shall be achieved for this property.

11. The applicant will provide space for snow removal on its own property. 12. The applicant will enter in to a Development Agreement with the City of Columbia Heights, which will

govern construction methods and timing, as well as the establishment of public and quasi-public infrastructure. The Development Agreement must be approved by the City of Columbia Heights before construction can commence.

13. Access on the easternmost north/south private drive shall be restricted to emergency vehicles only. 14. Site and elevation plans included in this submittal, dated September 29th, 2017 shall become part of

this approval. 15. All other applicable local, state, and federal requirements shall be met at all times.

RESOLUTION NO 2017-98

Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving emergency abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Bart Mady (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street N.E. Columbia Heights, Minnesota. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following:

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Page 11 of 12

FINDINGS OF FACT 1. That on September 22, 2017 the Fire Department responded to a complaint at the address listed above.Inspectors noted that the structure was damaged, open, and unsecured and rodent infested.

2. That on September 22, 2017 the Fire Chief ordered that Advanced Companies secure the structure.

3. That based upon said records of the Fire Department, the following conditions and violations of CityCodes(s) were found to exist and have been abated, to wit:

A. Approve the emergency abatement of the hazardous situation located at 4329 Main Street N.E.

CONCLUSIONS OF COUNCIL 1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the ColumbiaHeights City Code as set forth in the Notice of Abatement.

2. That the emergency abatement of the hazardous situation located at 4329 Main Street N.E. is herebyapproved.

ORDER OF COUNCIL 1. The property located at 4329 Main Street N.E. constitutes a nuisance pursuant to City Code.

RESOLUTION NO 2017-103 A resolution of the City Council for the City of Columbia Heights, Minnesota, amending the budget for City Project 1609, and authorizing purchase agreements to furnish and equip the Circle Terrace Park building.

Whereas, the City has contracted with Anoka County to perform a federal grant for the construction of a building shell within Circle Terrace Park, designated as City Project 1609; and

Whereas, the City Council desires to adequately furnish and equip this building for its intended public purposes; and

Whereas, expenditures for these purposes meet the external and internal restrictions on certain fund balances of the City listed below, and these fund balances are sufficient in amount to fund this nonfederal portion of Project 1609; and

Whereas, these expenditures and use of fund balance were not included in the initial budget for Project 1609 within the Parks Capital Fund 412, nor in any subsequent amendments to that project budget; and

Whereas, one of several requirements of the City’s purchasing policy is that vendor purchase agreements for items not-for-resale over $15,000 be authorized by the City Council; and

Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following:

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Page 12 of 12

ORDER OF COUNCIL IT IS HEREBY RESOLVED, that the budget for City Project 1609 is amended to add the project revenues and expenditures listed in Exhibit A below, and that City Manager is authorized to negotiate and execute all necessary purchase agreements with the respective vendors listed for those expenditures.

IT IS HEREBY FURTHER RESOLVED, that, to the extent any vendor in Exhibit A below is not able to provide the indicated goods or services at the terms proposed, the City Manager is authorized to award that agreement to an alternate responsible vendor, subject to the City’s purchasing policy.

ORDINANCE 1642 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL PROPERTY BY THE CITY OF COLUMBIA HEIGHTS TO THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY LOCATED AT 4201 JEFFERSON STREET NE.

The City of Columbia Heights does ordain:

SECTION 1: The City of Columbia Heights, a Minnesota municipal corporation, may convey unto the Columbia Heights Economic Development Authority, the real property described as follows, to wit:

4201 Jefferson Street NE: Lot 16, Block 32, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, according to the recorded plat thereof.

SECTION 2: The Mayor and the City Manager are herewith authorized to execute a deed to effectuate the conveyance of said real property.

This ordinance shall be in full force and effect from and after 30 days after its passage.

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Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: October 5, 2017 Time of Meeting: 6:30 PM Location of Meeting: Columbia Heights Public Safety Building

Training Room Purpose of Meeting: Police Chief Listening Session

The meeting was called to order at 6:33 PM

Present: Mayor Schmitt, Councilmembers Murzyn, Jr., Buesgens and Novitsky

Also Present: Jason Nihart, Hashim Abdullahi, Dale Sorenson, Beth O’Brien, Ibrahim Farah, Jason Piehn, Paul Bonesteel, Jerry wellman, Erik Hanson, Bill Monberg, Jackie Urbaniak, Jake Hilden, Mohammed Farah, Zahra Almosawi

Mayor Schmitt asked a series of questions, and discussion was held.

Meeting Adjourned at 7:36 PM

Respectively Submitted,

_______________________________ Katie Bruno, Council Secretary/City Clerk

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Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: October 5, 2017 Time of Meeting: 7:30 PM Location of Meeting: Columbia Heights Public Safety Building

Training Room Purpose of Meeting: Police Chief Listening Session

The meeting was called to order at 7:40 PM

Present: Mayor Schmitt, Councilmembers Murzyn, Jr., Buesgens and Novitsky

Also Present: Justin Pletcher. Matt Markham, Karen Olson, Andrew Museus, and Ted Fischer,

Mayor Schmitt asked a series of questions, and discussion was held.

Meeting Adjourned at 8:40 PM



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Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: October 2, 2017 Time of Meeting: 7:00 PM Location of Meeting: Conference Room #1 Purpose of Meeting: WORKSESSION

CALL TO ORDER/ROLL CALL - The meeting was called to order at 7:00 PM

Present: Mayor Schmitt, Councilmembers Williams, Murzyn Jr., Buesgens and Novitsky Also Present: Walt Fehst; City Manager, Kelli Bourgeois; Human Resource Director/Assistant to the City Manager, Joe Kloiber; Finance Director, Joe Hogeboom; Community Development Director, Keith Windschitl; Recreation Director, Renee Dougherty; Library Director, Jason Schulz; Liquor Operations Manager and Katie Bruno; City Clerk

The following HeightsNEXT members were in attendance: Lisa Boatman, Nelle Bing, Michele Schluender, Eric Penniston, Amada Simula and Frost Simula.

1. HeightsNEXT’s HeightsFEST discussionCommunity Development Director Joe Hogeboom reported he was contacted by Lisa Boatman, arepresentative of HeightsNext regarding a proposal for HeightsFEST. At this point, he would like to getfeedback from the council prior to proceeding. Lisa Boatman indicated HeightsFEST would consist of aweekly community festival, including fresh produce, prepared food items, educational programming aswell as various themed events. The group is still working out details, including day and location; theyhope to begin in May 2018. The council agreed they think this would be great addition to thecommunity. Hogeboom indicated a formal request will be presented to the council in the next couple ofmonths.

2. 2018 Budget DiscussionFinance Director Joe Kloiber gave an overview of the detailed department budget books, commentingthat they have a great level of detail, more that the final adopted budget will have.

Recreation Keith Windschitl, Recreation Director reported the 2018 Recreation Budget has a 2.79% increase. Significant changes include increases to IS services, STEP increases and wage adjustments. There were a couple of expenses that came up after the initial budget was prepared; the upgrade to a color newsletter and the addition of a part-time Recreation Coordinator. Windschitl stated he anticipates sharing the additional costs through multiple departments. Finance Director Kloiber reported many departments will see increases in IS services. The internal service charge for IS services has been frozen since 2015, while the allocation between user departments has changed. Mayor Schmitt questioned the cost for the Jamboree Softball Tournament. Windschitl reported $1700 is brought in; expenses are close to that amount. Councilmember Novitsky indicated the player’s families participate in the carnival and other jamboree events. Councilmember Williams asked about the use of the Hylander Center. Windschitl indicated seniors are using it during the day, and after school programs are very well attended. Mayor Schmitt suggested there may some change in usage due to the newly opened Planet Fitness.

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City Council Worksession October 2, 2017

Page 2 of 4

Community Development Joe Hogeboom, Community Development Director explained there are three areas in the Community Development Budget; Building Safety, Planning & Zoning, and Economic Development. Hogeboom indicated an increase in personnel costs; noting most of the Community Development Staff are moving through the Step program. IS costs have also increased, as explained earlier. Hogeboom indicated a temporary building inspector may be necessary depending on building permit activity. Revenue from permits would cover the costs. Hogeboom stated that the department looks for free or reduced cost training opportunities when possible. Library Renee Dougherty, Library Director reported the Library has seen great growth in all areas since the opening of the new library in 2016. The 2018 library budget includes an 8½% increase, with ½ of that being personnel services. Two of the six full-time staff received market rate increases. Thirteen of nineteen part-time staff received market rate adjustments in 2017, not included in the 2017 budget, it is in the 2018 proposed budget. Staff has been reduced from 9.75 FTE to 8.7 in 2018. Other increase include utilities, maintenance contracts and IS support. The electricity costs are the greatest, although the equipment is efficient, it is also complex. The new building carries various additional costs including; sprinkler systems, weed control, drive-up book drop, self-checkout and security costs. Administration Katie Bruno, City Clerk reported the Mayor/Council Budget decreased by $2,100. A COLA adjustment allowance was removed, as well as decrease in PERA contributions and insurance. There is an increase in Other Services, we joined Metro Cities for a cost of $4,100. Mayor Schmitt questioned if there is money to cover a laptop as she requested? Bourgeois indicated that she has contacted the IS administrator and it will be funded from the 2017 budget. Bruno reported the City Clerk Budget varies from year to year, because of elections. The contract amount for Election Equipment was adjusted; this was underfunded in the past couple of years. Other increases include additional updates to the City Code and document destruction service. Mayor Schmitt indicated that as we prepare to move to a new building in the future, it is essential that we begin the process of sorting out what we have. An increase in personnel costs is proposed, in order to provide for a wage adjustment for Election Judges. Finance Director Joe Kloiber indicated the process has changed for Election Night, requiring more responsibility on the part of the judges. In past years up to sixteen city staff members would be asked to assist with the closing of the polls. Kelli Bourgeis indicated a primary increase in the City Manager’s Budget is for the hiring of a Communications position, funding will be split between the City Manager’s Budget and the Cable Budget. Other increases include IS services, Safety Training, Employee Recognition, and $15,000 in contingencies. Mayor Schmitt questioned how strong the need for a communication staff person is. Bourgeois indicated it was identified as a goal by the council in their 2017 strategic planning, and the decision is the Council’s. Bourgeois stated there are numerous occasions when the need of a communications specialist is mentioned. Duties may include overall communication, website management, cable program, and various other duties. Schmitt questioned how the salary was established. Bourgeois stated a general salary comparison was completed by the communications audit group, noting it could be less than proposed. Mayor Schmitt stated she has done some research, and similar positions are posted at a

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Page 3 of 4

lower salary. Councilmember Buesgens stated she has no issue with the budget increase, and hopes to hire a good qualified communications person. Schmitt expressed concern with the heavy workload being expected from one person. Manager Walt Fehst stated they will carefully analyze the position, and compensate accordingly. Fehst also asked the council for their assurance that they want to move forward with this position. Bourgeois stated if the council chooses to retain the part-time cable producer for 2018, she could get $5,200 from the salary of the Communication Coordinator. Councilmember Buesgens stated she thinks it would be best to hire a Communications Coordinator, and let that person determine if they need additional staff based on their workload. Mayor Schmitt stated her concern is with the new person coming in and not being familiar with the equipment. Bourgeois agreed that training will be necessary; either by current staff or our consultant. Councilmember Murzyn, Jr. said he trusts Bourgeois’ judgment and recommendations. Councilmember Buesgens recommended keeping the salary at the level proposed, with the expectation of keeping the second position for a training period. Bourgeois stated the part-time position will remain in the budget for a training period of three months. The Communications Coordinator can determine the need for additional staff based on workload. Assessing: Bourgeois stated a quote from a private company was received for assessing. Given the history and service level with Anoka County, it was decided to stay with the County. Legal Services: Bourgeois indicated there in an increase of $1,000 in “Attorney fee-other.” This is used for labor negotiations, arbitration and some HR issues. Bourgeois indicated a cost comparison study will likely be completed in the coming months. Liquor Finance Director Joe Kloiber reported the operating costs of the three stores have increased just over 5%, the majority of that is personnel costs due to Sunday staffing. Other increases include increase in electricity. Kloiber reported the stores have implemented a perpetual inventory system; this has been a huge step in inventory control. Mayor Schmitt asked if there are plans for remodeling Store #3. Jason Schulz stated he sees potential for Store #3, and would like to bring ideas to the council in early 2018. Mayor Schmitt requested clarification on the 2016 profits. Kloiber indicated it was 25% gross profit, which was reported to the Sun Focus as required by state law. Schmitt commented that refinancing the bonds was a good idea. The council took a recess from 9:48 until 9:53. Finance/IS Finance: Director Kloiber reported the majority of the 4.4% increase is in staffing, including COLA increases, AFSME adjustments, differential in family insurance, and some employees are receiving Step increases. Credit card fees have increased by $7,000

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Page 4 of 4

Mayor Schmitt asked if we have done a bid for credit card processing. Kloiber indicated we have multiple agreements; Liquor Stores and Recreation are reviewed regularly. The 3rd agreement; including utility billing and permits and licenses has not been reviewed recently. Kloiber indicated the large portion of the fee (interchange fee) is not negotiable.

Information Services: Kloiber explained the shift in cost for departments, indicating the user charges will need to increase in 2019. The IS staff have had significant market adjustments to their salaries in 2017 and 2018. Kloiber reported that the department has budgeted $60,000 for a new storage system. Mayor Schmitt commented that the Community Room at the Library has frequent technical issues. Kloiber is aware of the issues, and because there is not a dedicated Audio Visual staff member it is challenging. Manager Fehst indicated this is a valid concern, and we are looking for solutions.

Adjournment Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky to adjourn the meeting. Meeting Adjourned at 10:20 PM



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ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF

SEPTEMBER 5, 2017

The meeting was called to order at 6:30 pm by President Marlaine Szurek.

Members Present: Murzyn, Herringer, Schmitt, Williams, Novitsky, Buesgens, and Szurek

Staff Present: Walt Fehst, Keith Dahl, Joseph Hogeboom, and Shelley Hanson (Assistant Secretary)

PLEDGE OF ALLEGIANCE- RECITED

CONSENT AGENDA

1. Approve minutes of August 7, 2017

2. Approve Financial Report and Payment of Bills for July, 2017 – Resolution 2017-26

Questions from members:

Herringer asked what the payment was for to Independent Realty Mortgage for $5,000 (on page 24 of the report). Dahl explained this was the earnest money for the purchase of 3841 Central Avenue which was then applied to the purchase price at the closing.

Motion by Williams, seconded by Schmitt, to approve the Minutes of August 7, 2017, and the Financial Report and Payment of Bills for July, 2017 as presented. All ayes. MOTION PASSED.

RESOLUTION NO. 2017-26 A Resolution of the Economic Development Authority of Columbia Heights, Minnesota, Approving the Financial Statements for Month of July 2017 and the Payment of the Bills for the Month of July 2017.

WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and

WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and

23

WHEREAS, the financial statement for the month of July 2017 has been reviewed by the EDA Commission; and EDA Minutes Page 2 Sept 5, 2017

WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and

WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and

WHEREAS, financials statements are held by the City’s Finance Department in a method outlined by the State of Minnesota’s Records Retention Schedule,

NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and

BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and

BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority.

ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this __5th____ day of ___September_____________, 2017

Offered by: Williams Seconded by: Schmitt Roll Call: All ayes

BUSINESS ITEMS

1. EDA Budget and Tax Levy Dahl explained that on September 5, 2017, the proposed budget of fiscal year 2018 will be distributed to the City Council after the work session meeting. Before the City Council conducts their first review of the proposed budget later this fall however, the Columbia Heights Economic Development Authority (the “EDA”) and the Housing and Redevelopment Authority in and for the City of Columbia Heights (the “HRA”) are required to adopt fund budgets for Fund 201: Planning & Inspections and Fund 204: EDA Administration, and to authorize their respective 2017 tax levies, payable in 2018. Therefore, this report presents the information and the necessary actions required for consideration by EDA Commission Members before the City Council begins to review the proposed budget.

24

EDA Minutes Page 3 Sept 5, 2017 Included in the report are proposed fund budgets of Fund 201 and Fund 204 for the fiscal year 2018. Both fund budgets are administered by the Community Development Department, and have therefore been incorporated into the departments overall budget for 2018. The EDA however, does not retain any authority over Fund 201, but since the EDA annually transfers a nominal amount of funds from Fund 204 to it, the EDA has historically reviewed and approved it along with Fund 204. The Community Development Department is comprised of three departments; Economic Development, Planning, and Building Safety. And of those three departments, the EDA administers a portion of all of their general operational and administrative expenses. Whereas, the majority of these expenses are obtained through zoning application fees and building permit costs collected throughout the fiscal year. Overall, the proposed fund budgets are balanced, with funds specifically dedicated to maintain existing projects and initiatives, as well as allocating and repurposing funds for new programs that reflect the priorities of the EDA, such as the Commercial Revitalization Project. Both proposed fund budgets account for increased revenues and expenses. Fund 201 incorporates a revenue increase of 7.2% and an expense increase of 6.1% whereas; Fund 204 incorporates a revenue increase of 33.7% and an expense increase of 32.6%. These increases are due to several factors, such as the recovering market values of properties throughout the City, positional salary increases based on living wage adjustments, increased project costs and expenses, but also the recent increase of the 2017 EDA levy for taxes payable in 2018. The EDA effectively has two separate tax levies after the City Council granted the EDA certain HRA powers in 1996. One tax levy is administered by the City under Minnesota Statutes, Section 469.107 on behalf of the EDA (the “EDA Levy”) and the other is a special benefit tax levy administered by the EDA under Minnesota Statutes, Section 469.033 on behalf of the HRA (the “HRA Levy”). The proposed fund budgets reflect both levies at their respective statutory caps of 0.01813 and 0.0185 of the City’s estimated market value. The EDA Levy would capture $220,100 from the City’s estimated market land value; whereas the HRA Levy would net $224,592. And together, both levies would result in a total net revenue of $444,692 in 2018. Staff recommends approval of Resolution 2017-27 and Resolution 2017-28 as presented. Questions from Members: Szurek questioned why there is still a need for a HRA budget. Dahl explained that we are required to keep an HRA Board in place due to the payment arrangements that were made for the sale of Parkview Villa. The HRA is required to meet once or twice a year until the obligation is finalized, so there is staff time and operational expenses that occur because of this. Herringer asked about the format of the budget information that was provided. He noted that the Department column had proposed amounts listed and there weren’t any proposed amounts under the Manager’s column. He questioned if the Dept. head determines the budget or whether the Manager ever makes changes to the amounts proposed by the Dept. head. Fehst explained that he has already reviewed this budget with the Dept. Head and the amounts listed are set according to the limitations of available revenues. He said changes/cuts are made to department budgets when necessary, but it is generally done before presentation to the Board or City Council. Schmitt asked about the amount listed for employee expenses for Webmaster activity. She thought that expense would be part of the budget for the new person as part of the Administration Dept. Dahl said the new Communications Coordinator position will take over the majority of the website work, but there is still a need for someone from our department to submit information regarding building inspections, planning, and development projects to that new person. The amount listed is to cover the expenses for that portion of the employee’s duties within the department. 25

EDA Minutes Page 4 Sept 5, 2017 Schmitt then asked if the budget included funding for an intern position. Hogeboom said it is not usually included. He said if the workload increases, so does the revenue, and he would then seek a budget amendment to cover an additional position, if deemed appropriate. Motion by Buesgens, seconded by Williams, to waive the reading of Resolutions 2017-27, there being ample copies available to the public. All ayes. MOTION PASSED.

Motion by Buesgens, seconded by Williams, to adopt Resolution 2017-27, a resolution of the Columbia Heights Economic Development Authority, adopting a budget for the fiscal year of 2018 and setting the 2017 tax levy, payable in 2018. Motion by Buesgens, seconded by Murzyn, to waive the reading of Resolutions 2017-28, there being ample copies available to the public. All ayes. MOTION PASSED.

Motion by Buesgens, seconded by Novitsky, to adopt Resolution 2017-28, a resolution of the Columbia Heights Economic Development Authority, adopting a budget for the fiscal year of 2018 and authorizing a special benefit tax levy, payable in 2018.

RESOLUTION NO. 2017-27 A RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, ADOPTING A BUDGET FOR THE FISCAL YEAR OF 2018 AND SETTING THE 2017 TAX LEVY, PAYABLE IN 2018. BE IT RESOLVED, by the Columbia Heights Economic Development Authority (the “EDA”) as follows:

WHEREAS, the City of Columbia Heights (the “City”) established the EDA by an enabling resolution adopted on January 8, 1996, pursuant to Minnesota Statutes 469.090 to 469.1081 (the “EDA Act”); and WHEREAS, the City Council of the City has given to the EDA the responsibility for all development and redevelopment projects and programs; and WHEREAS, under Section 469.107 of the EDA Act, the City is authorized to levy a tax for the benefit of the EDA on its area of operation for the purposes authorized under the EDA Act, subject to the approval of the City Council. NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Economic Development Authority, that the EDA adopts and requests the City Council’s approval of its budget in the amount of $448,242 for 2018; and

BE IT FURTHER RESOLVED, that the EDA adopts and requests the City Council’s approval of its tax levy in the amount of $220,100 for taxes payable in 2018; and

BE IT FURTHER RESOLVED, that the Executive Director is instructed to transmit a copy of this resolution to the City Manager, Finance Director, and City Clerk of the City of Columbia Heights, Minnesota.

ORDER OF ECONOMIC DEVELOPMENT AUTHORITY

Passed this _________ day of ______________________, 2017 Offered by: Seconded by: Roll Call:

26

EDA Minutes Page 5 Sept 5, 2017

RESOLUTION NO. 2017-28 A RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, ADOPTING A BUDGET FOR THE FISCAL YEAR OF 2018 AND AUTHORIZING A SPECIAL BENEFIT TAX LEVY, PAYABLE IN 2018.

BE IT RESOLVED, by the Columbia Heights Economic Development Authority (the “EDA”) as follows:

WHEREAS, the City of Columbia Heights (the “City”) established the EDA by an enabling resolution adopted on January 8, 1996, pursuant to Minnesota Statutes 469.090 to 469.1081 (the “EDA Act”); and

WHEREAS, the City Council granted the EDA all powers and duties of a housing and redevelopment authority by an enabling resolution and ordinance adopted on October 22, 2001, pursuant to Minnesota Statutes 469.001 to 469.047 (the "HRA Act"), except certain powers that are allocated to the Housing and Redevelopment Authority in and for the City of Columbia Heights (the “HRA”); and

WHEREAS, under Section 469.033 of the HRA Act, the EDA and HRA, are authorized to levy a special benefit tax, in an amount not to exceed .0185 percent of the City’s estimated market value (the “HRA Levy”); and

WHEREAS, the EDA desires to maintain its HRA Levy at the amount of .0185 percent of the City’s estimated market value as authorized by the HRA Act; and

WHEREAS, the EDA understands that the HRA does not expect to levy a special benefit tax for the fiscal year of 2018; and

WHEREAS, the EDA has before it for consideration a copy of its budget for the fiscal year of 2018, and the amount of the HRA Levy, payable in 2018 shall be based on said budget.

NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Economic Development Authority, that the EDA hereby adopts and requests the City Council approve its budget in the amount of $448,242 for 2018, and such budget includes the amount the EDA requests to be levied by the City under Section 469.107 of the EDA Act, and the EDA under Section 469.033, of the HRA Act; and

BE IT FURTHER RESOLVED, that the EDA hereby directs staff to file its budget with the City in accordance to Section 469.033 of the HRA Act, and take such actions necessary to levy and certify the HRA Levy in the amount of $224,592 for taxes payable in 2018.

ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this _________ day of ______________________, 2017

Offered by: Seconded by: Roll Call:

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EDA Minutes Page 6 Sept 5, 2017

OTHER BUSINESS:

Commercial Revitalization Project-3841 Central Avenue Update –

Dahl passed out a memo regarding possible relocation of the house purchased at 3841 Central Avenue. It was purchased in early 2017 for $100,000. The owner then renovated it and we purchased it last month for $200,000. Staff believes the home could be moved to an empty lot in our City so that we could recoup some of the expenses we incurred obtaining the property. The building official will prepare a formal report but has noted that a full basement would need to be constructed to set the home on, and the stairs in the home would need to be reconfigured to meet code. Staff would also recommend constructing a double garage. He told members that the EDA currently owns 4641 Tyler St and 4201 Jefferson St and GMHC owns a lot at 3805 2nd St. Dahl stated he thought the 2nd Street lot would be the best option as it would fit the character of the neighborhood and would be the site that would be easiest to get to. The Jefferson St property could also work.

Dahl told members that he has been in contact with GMHC and they are open to the idea of partnering with the City. They would take care of constructing the basement and garage, and they have companies they have worked with that would actually move the house. Dahl stated we may not get our entire investment back, but should be able to recoup the majority of the expenditure.

Herringer asked if staff had looked at selling the home to someone else who would move it so we don’t have to incur additional expenses. Fehst said we probably wouldn’t get much for the house. Cities who have done this in the past usually sell the houses for a minimal amount (often times $1.00). Fehst said that staff will get information on both ideas and bring estimated costs back to the Board for consideration.

Murzyn asked if we still own the property on 3rd Street near the Root property. He said maybe that would be a better site since we own the lot and wouldn’t have to partner with GMHC. Hogeboom said it is an option, but that the City has been holding onto the lot until we know what will happen with the Root parcel. It could eventually be combined with the Root property to make it a more desirable site for redevelopment.

The meeting was adjourned at 7:20 pm.

Respectfully submitted,

Shelley Hanson Assistant Secretary

28

bcoLUMBIJ\ � HEIGHTS

AGENDA SECTION ITEM NO. MEETING DATE

CONSENT AGENDA

OCTOBER 23, 2017

CITY OF COLUMBIA HEIGHTS - COUNCIL LETIER

ITEM: I Approve Resolution 2017-108 Amending 2017 Budget (re Transfer of Funds)

DEPARTMENT: Police CITY MANAGER'S APPROVAL:

BY/DATE: Interim Chief Lenny Austin/10-17-20lfc1 BY/DATE:

CITY STRATEGY: N/A Additional Strategy? Choose an item.

SHORT TERM GOAL (IF APPLICABLE): choose an item.

Additional Goal? Choose an item ..

BACKGROUND: The Police Department has received payment for the following details at Columbia Heights Public Schools:

$ 3,900 for traffic direction during the Summer Academy $ 1,480 for security details at CHHS Graduation $ 5,380

The P.O. has received a check in the amount of $2,000 from Anoka County for reimbursement of overtime for our officer in the Anoka Hennepin Drug Task Force. The AHDTF is partially funded by a federal grant administered by the State of Minnesota that covers partial reimbursement of OT incurred by officers.

$2,000.00 for AHDTF OT

The CHPD has been participating in the statewide Safe and Sober (Toward Zero Deaths or TZD) program. We received reimbursement from Coon Rapids, the agency coordinating the grant, for the overtime expended on that initiative in the following amount:

$ 3,252.34

The total of these payments is $12,649.34.

STAFF RECOMMENDATION: The above mentioned funds were deposited into the General Fund. The Police Department is requesting that these funds be transferred back into the 2017 Police Department Budget, Overtime Line Item 1020, which requires a Resolution of the City Council.

RECOMMENDED MOTION(S): MOTION: Motion to waive the reading of Resolution No. 2017-108, being a resolution amending the 2017 budget to use certain additional revenue, there being ample copies available to the public.

MOTION: Motion to adopt Resolution 2017-108 being a Resolution amending the 2017 budget to use certain additional revenue.

ATIACHMENTS: Resolution 2017-108

7C

29

7D

31

7E

48

7F

59

AGENDA SECTION CONSENT ITEM NO. MEETING DATE OCTOBER 23, 2017

CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER

ITEM: FIRST AMENDMENT TO THE JPA WITH THE CITY OF ST. ANTHONY FOR STINSON BOULEVARD

DEPARTMENT: Public Works CITY MANAGER’S APPROVAL:

BY/DATE: Kevin Hansen / October 18, 2017 BY/DATE:

BACKGROUND: On June 22nd of 2015, the City Council approved a Joint Powers Agreement (JPA) with the City of St. Anthony for public improvements on Stinson Boulevard from 37th Avenue to north of 40th Avenue. Road reconstruction and storm sewer work was completed in 2017. As discussed with the Council during the preparation of the JPA, the City of St. Anthony planned improvements also included pedestrian, ADA, and signal improvements on Stinson Boulevard at 37th and 39th Avenues.

Earlier this year the City of St. Anthony awarded a contract for the pedestrian and signal improvements, and that work is now complete. The total cost and cost share of the improvements is attached. Through existing traffic signal agreements, Columbia Heights would contribute 25% of the cost of the improvements at 37th Avenue and 50% at 39th Avenue.

Intersection Legs in Columbia Heights Cost Stinson Blvd/37th Ave NE 1 of 4 (25%) $15,722.09 Stinson Blvd/39th Ave NE 2 of 4 (50%) $37,007.07

Accordingly, our JPA needs to be amended to include the cost of the signal improvements on Stinson Boulevard. Funding will be provided through the City’s State Aid Maintenance Account 212-43190.

STAFF RECOMMENDATION: Approve the first amendment to the Joint Powers Agreement adding the City’s share for the Traffic Signal Improvements.

RECOMMENDED MOTION(S): Move to approve Amendment 1 in the amount of $52,729 for modifications to the traffic signals on 37th and 39th Avenues.

ATTACHMENT(S): First Amendment to the Joint Powers Agreement for the City of St. Anthony

7G

87

FIRST AMENDMENT TO JOINT POWERS AGREEMENT

COOPERATIVE AGREEMENT FOR THE ADMINISTRATION AND DIVISION OF COSTS ASSOCIATED WITH STINSON BOULEVARD RECONSTRUCTION IN THE CITIES OF

COLUMBIA HEIGHTS AND SAINT ANTHONY This First Amendment to Joint Powers Agreement (“First Amendment”) is by and

between the cities of Columbia Heights and St. Anthony.

WHEREAS, Columbia Heights and Saint Anthony share a common boundary and each

supported the Reconstruction of Stinson Boulevard from 37th Avenue NE to Silver Lane

(hereinafter collectively the “2016 Stinson Boulevard Reconstruction Project”); and,

WHEREAS, on June 22, 2015 the cities of Columbia Heights and St. Anthony entered into

a Joint Powers Agreement pursuant to Minn. Stat. §471.59 for the purpose of cost allocation

and design, and bidding and contract administration services for the Reconstruction of Stinson

Boulevard from 37th Avenue to north of 40th Avenue (hereinafter the “Stinson Joint Powers

Agreement”); and

WHEREAS, the Cities desire to improve pedestrian safety in this corridor by making

traffic signal improvements

NOW, THEREFORE, by virtue of the powers granted by law and in consideration of the

mutual covenants and agreements of the parties hereto, it is agreed as follows:

1. Definitions. All capitalized terms, not otherwise separately defined herein, shall have the meanings ascribed to them in the Joint Powers Agreement.

2. Improvements. Paragraph 4 of the Joint Powers Agreement is hereby amended to include improvements to existing traffic signals at 37th and 39th Avenues on Stinson Boulevard. The additional improvements include upgrading pedestrian ramps to current ADA standards, providing countdown timers and audio queues for the visually impaired and relocating the push buttons to appropriate locations.

3. Full Force and Effect. Except as expressly amended herein, the terms and

provision contained in the Joint Powers Agreement and its Amendments shall continue to govern the rights and obligations of the Cities, and the Joint Powers Agreement and its Amendments shall remain in full force and effect.

88

IN WITNESS WHEREOF, the cities of Columbia Heights and St. Anthony have caused this

Amendment to be executed by the duly authorized officers of their respective governing

bodies.

Dated:_______________________ CITY OF COLUMBIA HEIGHTS

By: Mayor By: City Manager

Dated:_________________________ CITY OF ST. ANTHONY By: Mayor By: City Manager

89

Estimated Quantity

Estimated CostEstimated Quantity



Estimated Cost

2021.501 MOBILIZATION L S $72,250.65 0.040 $2,890.03 0.015 $1,083.76 0.015 $1,083.76 0.010 $722.512104.501 REMOVE CURB AND GUTTER L F $11.75 50.00 $587.50 18.75 $220.31 18.75 $220.31 12.50 $146.882104.503 REMOVE CONCRETE WALK S F $1.05 366.00 $384.30 137.25 $144.11 137.25 $144.11 91.50 $96.082102.501 PAVEMENT MARKING REMOVAL (SQ FT) S F $2.10 522.00 $1,096.20 195.75 $411.08 195.75 $411.08 130.50 $274.052102.502 PAVEMENT MARKING REMOVAL (LIN FT) L F $1.05 19.00 $19.95 7.13 $7.48 7.13 $7.48 4.75 $4.992104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F $4.45 24.00 $106.80 9.00 $40.05 9.00 $40.05 6.00 $26.702105.501 COMMON EXCAVATION C Y $31.15 24.00 $747.60 9.00 $280.35 9.00 $280.35 6.00 $186.902521.501 4" CONCRETE WALK S F $5.30 399.00 $2,114.70 149.63 $793.01 149.63 $793.01 99.75 $528.682521.501 6" CONCRETE WALK S F $6.00 654.70 $3,928.20 245.51 $1,473.08 245.51 $1,473.08 163.68 $982.052531.501 CONCRETE CURB AND GUTTER DESIGN B618 L F $34.00 50.00 $1,700.00 18.75 $637.50 18.75 $637.50 12.50 $425.002531.618 TRUNCATED DOMES S F $36.75 92.00 $3,381.00 34.50 $1,267.88 34.50 $1,267.88 23.00 $845.252563.601 TRAFFIC CONTROL L S $47,500.00 0.040 $1,900.00 0.015 $712.50 0.015 $712.50 0.010 $475.002582.502 24" SOLID LINE EPOXY GROUND IN L F $11.00 89.00 $979.00 33.38 $367.13 33.38 $367.13 22.25 $244.752582.503 CROSSWALK EPOXY GROUND IN S F $3.55 522.00 $1,853.10 195.75 $694.91 195.75 $694.91 130.50 $463.282565.616 REVISE SIGNAL SYSTEM A L S $40,900.00 1.00 $40,900.00 0.38 $15,337.50 0.38 $15,337.50 0.25 $10,225.002573.530 STORM DRAIN INLET PROTECTION EACH $150.00 2.00 $300.00 0.75 $112.50 0.75 $112.50 0.50 $75.00

$62,888.38 $23,583.14 $23,583.14 $15,722.09

Estimated Quantity



Estimated Cost

2021.501 MOBILIZATION L S $72,250.65 0.075 $5,418.80 0.038 $2,709.40 0.038 $2,709.402104.503 REMOVE CONCRETE WALK S F $1.05 1857.00 $1,949.85 928.50 $974.93 928.50 $974.932521.501 4" CONCRETE WALK S F $5.30 1120.00 $5,936.00 560.00 $2,968.00 560.00 $2,968.002521.501 6" CONCRETE WALK S F $6.00 660.00 $3,960.00 330.00 $1,980.00 330.00 $1,980.002531.618 TRUNCATED DOMES S F $36.75 84.00 $3,087.00 42.00 $1,543.50 42.00 $1,543.502563.601 TRAFFIC CONTROL L S $47,500.00 0.075 $3,562.50 0.038 $1,781.25 0.038 $1,781.252565.616 REVISE SIGNAL SYSTEM B L S $49,500.00 1.00 $49,500.00 0.50 $24,750.00 0.50 $24,750.002573.530 STORM DRAIN INLET PROTECTION EACH $150.00 4.00 $600.00 2.00 $300.00 2.00 $300.00

$74,014.15 $37,007.07 $37,007.07

COLUMBIA HEIGHTS(25%)

37TH AVENUE / STINSON BOULEVARD INTERSECTIONHENNEPIN COUNTY/MPLS

(37.5%)ST. ANTHONY VILLAGE

(37.5%)TOTAL

Item No. Description Unit Unit Price

TOTAL

39TH AVENUE / STINSON BOULEVARD INTERSECTIONST. ANTHONY VILLAGE

(50%)COLUMBIA HEIGHTS

(50%)

TOTAL

Item No. Description Unit Unit PriceTOTAL

90



ITEM: ADOPT RESOLUTION 2017-112 BEING A RESOLUTION ORDERING PREPARATION OF A REPORT FOR MSAS OVERLAY



CITY STRATEGY: #7: Strong Infastructure/Public Services Additional Strategy? Chhhhh hh hhhhh

SHORT TERM GOAL (IF APPLICABLE): #6 Build On and Expand Collaboration with the School District and Other Public Entities Additional Goal? Chhhhh hh hhhhh

BACKGROUND: To comply with Minnesota State Statutes involving an assessed improvement project, a resolution must be passed by the City Council calling for a report on the necessity, cost-effectiveness, and feasibility of the proposed improvement.

STAFF RECOMMENDATION: The attached resolution calls for the City Engineer to prepare the required report for State Aid Street segments located in various locations throughout the City.

A public improvement hearing will need to be held for MSAS Streets following completion and acceptance of the feasibility report.

RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2017-112, there being ample copies available for the public.

Move to adopt Resolution 2017-112, being a Resolution ordering preparation of a feasibility report for MSAS Overlay, Project 1805.

ATTACHMENT(S): Resolution 2017-112

7H

91

RESOLUTION NO. 2017-112

A resolution of the City Council for the City of Columbia Heights, Minnesota,

Whereas, the City Council of Columbia Heights is proposing to rehabilitate select state aid streets in the city that have not been rehabilitated under the street program, and

Whereas, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 103B.201 to 103B.251, as follows:

1805 STATE AID STREET OVERLAY PROGRAM

Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following:

FINDINGS OF FACT That the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study, and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, the estimated cost of the improvement as recommended and a description of the methodology used to calculate individual assessments for affected parcels.

ORDER OF COUNCIL

Passed this 23rd day of October, 2017


Donna K. Schmitt, Mayor Attest:

Katie Bruno, City Clerk/Council Secretary

92



ITEM: ADOPT RESOLUTION 2017-113 BEING A RESOLUTION ORDERING PREPARATION OF A REPORT FOR ZONE 2 SEAL COAT



CITY STRATEGY: #7: Strong Infastructure/Public Services Additional Strategy?

SHORT TERM GOAL (IF APPLICABLE): #6 Build On and Expand Collaboration with the School District and Other Public Entities Additional Goal?

BACKGROUND: To comply with Minnesota State Statutes involving an assessed improvement project, a resolution must be passed by the City Council calling for a report on the necessity, cost-effectiveness, and feasibility of the proposed improvement.

STAFF RECOMMENDATION: The attached resolution calls for the City Engineer to prepare the required report for the Zone 2 Street Seal Coat Program. Zone 2 seal coat streets include local streets located between Reservoir Boulevard and Stinson Boulevard from 37th Avenue to 45th Avenue. In accordance with City policy, streets rehabilitated as part of the 2017 program will not be assessed for seal coat.

A public improvement hearing will need to be held for Zone 2 following completion and acceptance of the feasibility report. The bidding process will be administered by the City of Coon Rapids as part of a multi-city JPA for various street maintenance activities.

RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2017-113, there being ample copies available for the public.

Move to adopt Resolution 2017-113, being a Resolution ordering preparation of a feasibility report for Zone 2 Street Seal Coat Program, Project 1701.

ATTACHMENT(S): Resolution 2017-113

7I

93


A resolution of the City Council for the City of Columbia Heights, Minnesota,

Whereas, the City Council of Columbia Heights is proposing to rehabilitate and maintain local streets in Zone 2 under the Street Rehabilitation program, and

Whereas, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 103B.201 to 103B.251, as follows:

1701 ZONE 2 SEAL COAT


FINDINGS OF FACT That the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study, and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, the estimated cost of the improvement as recommended and a description of the methodology used to calculate individual assessments for affected parcels.

ORDER OF COUNCIL



Donna K. Schmitt, Mayor Attest:


94



ITEM: FINAL PAYMENT FOR SANITARY SEWER LINING, PROJECT 1604

DEPARTMENT: PUBLIC WORKS CITY MANAGER’S APPROVAL:

BY/DATE: KEVIN HANSEN/October 17, 2017 BY/DATE:

CITY STRATEGY: #7: Strong Infastructure/Public Services Additional Strategy?

SHORT TERM GOAL (IF APPLICABLE): Additional Goal?

BACKGROUND: On September 26, 2016 the City Council awarded the annual sanitary sewer lining program to Visu-Sewer, Inc. This annual program rehabilitates sections of sanitary sewer pipe that have cracked or broken joints or sections, contain root intrusion or have infiltration present. This project consisted of lining the following segments:

1. 12” VCP on 37th Avenue from Johnson Street to Hayes Street 650 L.F. 2. 12” VCP on Polk Street from 37th Avenue to 140’ North of 37th Avenue 137 L.F. 3. 8” VCP on Arthur Street from 39th Avenue to 216’ South of 40th Avenue 789 L.F. 4. 8” VCP on Arthur Street from 40th Avenue to 240’ North of 40th Avenue 240 L.F. 5. 8” VCP on Arthur Street from 327’ South to 424’ North of 42nd Avenue 753 L.F. 6. 8” VCP on Tyler Street from 41st Avenue to 376’ North of 42nd Avenue 1,149 L.F. 7. 8” VCP on 44th Avenue from Tyler Place to McLeod Street 1,850 L.F. 8. 8” VCP on Washington Street from 44th Avenue to 45th Avenue 612 L.F. 9. 8” VCP on Jefferson Street from 43rd Avenue to 217’ North of 43rd Avenue 217 L.F.

In addition, 20 main to sewer lateral connection liners were installed on 44th Avenue from Tyler Place to McLeod Street, as directed by the Public Works Director.

STAFF RECOMMENDATION: The lining is complete and final reports and televising has been provided to the City. A copy of the Engineer’s Report of Final Acceptance is attached. Staff is recommending final acceptance of the work and final payment to Visu-Sewer.

RECOMMENDED MOTION(S): Move to accept the work for Sanitary Sewer Lining, City Project No. 1604, and to authorize final payment of $9,925.33 to Visu-Sewer, Inc. of Pewaukee, Wisconsin.

ATTACHMENT(S): Engineer’s Report of Final Acceptance

7J

95

CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA

ENGINEER’S REPORT OF FINAL ACCEPTANCE

2016 SANITARY SEWER LINING PROGRAM CITY PROJECT NUMBER 1604

October 17, 2017

TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA

HONORABLE MAYOR AND CITY COUNCIL MEMBERS:

This is to advise you that I have reviewed the work under contract to Visu-Sewer, Inc.

The sanitary sewer work consisted of lining the following mains: 1. 12” VCP on 37th Avenue from Johnson Street to Hayes Street 650 L.F. 2. 12” VCP on Polk Street from 37th Avenue to 140’ North of 37th Avenue 137 L.F. 3. 8” VCP on Arthur Street from 39th Avenue to 216’ South of 40th Avenue 789 L.F. 4. 8” VCP on Arthur Street from 40th Avenue to 240’ North of 40th Avenue 240 L.F. 5. 8” VCP on Arthur Street from 327’ South to 424’ North of 42nd Avenue 753 L.F. 6. 8” VCP on Tyler Street from 41st Avenue to 376’ North of 42nd Avenue 1,149 L.F.7. 8” VCP on 44th Avenue from Tyler Place to McLeod Street 1,850 L.F. 8. 8” VCP on Washington Street from 44th Avenue to 45th Avenue 612 L.F. 9. 8” VCP on Jefferson Street from 43rd Avenue to 217’ North of 43rd Avenue 217 L.F.

In addition 20 main to sewer lateral connection liners were installed on 44th Avenue from Tyler Place to McLeod Street.

The contractor has completed the project in accordance with the contract.

It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows:

ORIGINAL CONTRACT PRICE $197,710.50 CHANGE ORDER $ 796.00 FINAL CONTRACT AMOUNT $198,506.50

FINAL WORK APPROVED $198,506.50 ALL PRIOR PAYMENTS ($188,581.17)

BALANCE DUE $ 9,925.33

Sincerely,

CITY OF COLUMBIA HEIGHTS

Kevin R. Hansen City Engineer

96

AGENDA SECTION CONSENT ITEM NO. 7K MEETING DATE OCTOBER 23, 2017


ITEM: Approve Gambling Permit, Columbia Heights Athletic Boosters

DEPARTMENT: Administration CITY MANAGER’S APPROVAL:

BY/DATE: Katie Bruno 10-19-2017 BY/DATE:

CITY STRATEGY: #1; Safe Community Additional Strategy? N/A

SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A

BACKGROUND: Columbia Heights Athletic Boosters, 530 Mill Street NE, has submitted a request for an off-site gambling permit for a raffle event on November 17, 2017.

RECOMMENDED MOTION(S}: MOTION: Move to waive the reading of Resolution 2017-110 there being ample copies available for the public. MOTION: Move to adopt Resolution 2017-110, being a Resolution approving the Off-Sale Gambling permit for Columbia Heights Athletic Boosters to conduct a raffle at the Taste of Columbia Heights citywide event being held November 17, 2017 at Murzyn Hall.

ATTACHMENTS: Resolution 2017-110 Letter from CH Athletic Boosters .Off-Site Gambling Permit Application

97


A RESOLUTION APPROVING AN OFF-SITE GAMBLING PERMIT FOR COLUMBIA HEIGHTS ATHLETIC BOOSTERS

WHEREAS: The Columbia Heights Athletic Boosters have submitted a request for an off-site gambling permit for a raffle event on November 17, 2017, and

WHEREAS: the Columbia Heights Athletic Boosters have completed the required application, and

WHEREAS: the application requires approval by the local unit of government by Resolution.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights, to approve the Application to Conduct Off-Site Gambling submitted by the Columbia Heights Athletic Boosters, for a one day event on November 17, 2017.



Donna Schmitt, Mayor Attest:


98



ITEM: Rental Housing Licenses

DEPARTMENT: Fire CITY MANAGER’S APPROVAL:

BY/DATE: Gary Gorman BY/DATE:

CITY STRATEGY: #6: Excellent Housing/Neighborhoods Additional Strategy? N/A


STAFF RECOMMENDATION:

Approval of attached list of rental housing applications.

RECOMMENDED MOTION(S):

Move to approve the items listed for rental housing license applications for October 23, 2017, in that they have met the requirements of the Property Maintenance Code.

ATTACHMENTS: Licenses to Approve (TIFF)

7L

102

Bl HEIG TS DEPARTMENT

N' D 11

List of Rental Lie to Approve by

City Council_2017

825 41st Avenue NE" Columbia Heights, MN 55421" Inspections 763-706-8156 � Fax 763-706-8151 <> [email protected]

10006 4543 TAYLOR ST NE

10033 4258 2ND ST NE

10045 4223 6TH ST NE

10048 4308 6TH ST NE

10060 3913 ARTHUR ST NE

10063 4721 5TH ST NE

10073 3912 TYLER ST NE

10081 3945 RESERVOIR BLVD NE

10082 1225 43RD AVE NE

10101 3900 CLEVELAND ST NE

10106 3721 VAN BUREN ST NE


---

Muhumed, Halima 1423 7th St #307 307G Waite Park, MN 56387

Zhou,Chen 5660 Comstock Lane N. Plymouth, MN 55446

Wigert Karl

3049 Valerie Lane New Brighton, MN 55112

Butler, Allan 8438 Mississippi Blvd Coon Rapids, MN 55433

Sentyrz Jr., Walter 1612 2nd Street N.E. Minneapolis, MN 55413-1138

Belden River Properties, Kelly Wilson 3319 Belden Drive St. Anthony, MN 55418

Main Street Renewal LLC 8300 N Mopac Expressway #200 Austin, TX 78759

Hoffmann, Andrew 8617 Girard Ave N Brooklyn Park, MN 55444

Quiet Cove Capital LLC, P.O. Box 15261 Minneapolis, MN 55415

�-��-.--�- -··�--

3900 Cleveland, LLC 4908 W. 69th St. Edina, MN 55435

Sentyrz Jr., Walter 1612 2nd Street N.E.

-·--��---- �-

Minneapolis, MN 55413-1138

Gall, Jordan 404 Hastings Drive Duluth, MN 55803

--��

F16828 $ 175.00

F16314 $175.00

F16386 $ 175.00

F16248 $ 175.00

F16106B $175.00

F16796 $ 175.00

F16764 $ 175.00

F16795 $175.00

F16820 $ 175.00

F16767 $ 175.00

F16106A $175.00

F16443 $ 175.00

103

I EIGHTS DEPARTMENT

T Jl O N D lf


City Counci/_2017

825 41st Avenue NE" Columbia Heights, MN 55421" Inspections 763-706-8156 � Fax 763-706-8151" [email protected]

10111

--- --·····-

10125

10129

10136

10152

10155

10164

10176

10185

10241

10248

10265

----·

1017/2017

4756 STINSON BLVD NE

4111 5TH ST NE

... _____

4116 MADISON ST NE

658 47TH AVE NE

3931 JACKSON ST NE

4253 MCLEOD ST NE

4840 4TH ST NE

4433 4TH ST NE

-----

4201 WASHINGTON ST NE

4906 JACKSON ST NE

1468 LINCOLN TER NE

801 37TH AVE NE

�-�···

Johnson, Amy F16773 3705 2nd St NE $ 175.00

Columbia Heights, MN 55421 ---··-·

Pearson, Lucas F16839 12600 Xebec St. NE $175.00

Blaine, MN 55449

Loo, Patrica/ George F16763 18042 88th Place N $ 175.00

Maple Grove, MN 55311 --·- ----- ------

Ostrowski, Brent F16766 1370 Pike Lake Court $175.00

New Brighton, MN 55112

Burson, Stephen F16233 19049 Ireton Way $175.00

Lakeville, MN 55044

DuNord Properties LLC/Michale Gross F16757 3425 Aldrich AVES $ 175.00

Minneapolis, MN 55408 ---- -----·-

Vejzovic, Goran F16777 380 Jackson St #750 $175.00

St. Paul, MN 55101 ----

Monger, Alois F16768 556 79th Ave N. $ 175.00

Brooklyn Park, MN 55444 ----� --�� -----

New Summit Solutions, F16320 10461 S. Rosemont Lane $ 175.00

Oak Creek, WI 53154

Dorjee, Jigme F16765 2801 32nd Ave NE $ 175.00

St. Anthony, MN 55418

Abdirisak, Mohamed F16497 PO Box 21054 $175.00

Columbia Heights, MN 55421 -----

Medina, Luis F16459 21330 Ibis St $ 175.00

Oak Grove, MN 55011

104

Bl HEIGHTS DEPARTMENT

T JI OH D 1l


City Counci/_2017

825 41st Avenue NE" Columbia Heights, MN 55421 "Inspections 763-706-8156" Fax 763-706-8151 <> [email protected]

10287 4242 2ND ST NE

10298 4408 MONROE ST NE

10301 3909 POLK ST NE

10306 4422 7TH ST NE


10318 4946 JACKSON ST NE

10337 1637 37TH AVE NE

10341 4100 MONROE ST NE


10383 4155 MAUREEN DR NE

10421 3909 HAYES ST NE

10442 1209 44TH AVE NE

10/17/2017 10:26

Peske, Richard 5444 Colfax Ave S Minneapolis, MN 55419

O'Connell, Brian 387 Landcaster Ln N. Champlin, MN 55316

Jensen, Jeffrey 3324 Skycroft Circle St. Anthony, MN 55418

Anglin, Bobby 5414 33rd St. NW Maple Lake, MN 55358

Bonete, Daniel 4417 Van Buren St NE Columbia Heights, MN 55421

Egal, Asli 3858 LaBelle St Columbia Heights, MN 55421

DuNord Properties, LLC, Michael Gross 3425 Aldrich Ave S Minneapolis, MN 55408

Richardson, Ed 885 Woodside Road Redwood City, CA 94061

Hanson, Robert 16910 The Strand Minnetonka, MN 55345

Reiners, Mark 1122 14th Ave. SE Minneapolis, MN 55414

2017-1 IH Borrower LP 1210 Northland Drive #180 Mendota Heights, MN 55120

Kolby, Judy 3015 Troseth Road Roseville, MN 55113

F16251 $ 175.00

F16826 $175.00

F16455 $ 175.00

F16481 $ 175.00

F16834 $175.00

F16832 $175.00

F16410 $175.00

F16470 $ 175.00

F16448 $ 175.00

F16842 $175.00

F16744 $175.00

F16474 $ 175.00

105

I HEIGHTS DEPARTMENT

H DJ


City Counci/_2017

825 41st Avenue NE "Columbia Heights, MN 55421" Inspections 763-706-8156., Fax 763-706-8151 � [email protected]

10505 3932 POLK ST NE

10506 4151 STINSON BLVD NE

12003 5101 6TH ST NE

12023 635 51ST AVE NE

12134 1010 42ND AVE NE

12173 1239 43 1/2 AVE NE

20009 1348 44 1/2 AVE NE

20020 4547 FILLMORE ST NE

20033 4619 TAYLOR ST NE




10/17/2017 10:26

Carlson, Brian

3092 Louise Dr NW

Alexandria, MN 56308

Williams, Robert

4047 Cleveland Street Columbia Heights, MN 55421

Anderson, Paul 5101 6th St NE

Columbia Heights, MN 55421

Baron, Kyle

635 51st AVE NE Columbia Heights, MN 55421

Gillespie, Roger 1010 42nd Avenue NE lower Columbia Heights, MN 55421

Sieger, Martin

1239 43-1/2 Avenue NE Columbia Heights, MN 55421

Seiffert, Mitchell

521 7th St S. #119 Minneapolis, MN 55415

Thul, David 3518 Pheasant Run NE

Blaine, MN 55449

Chee, Lit 1388 Old Hwy 8 NW New Brighton, MN 55112

Maciaszek, Rose

2882 Rice Creek Terrace New Brighton, MN 55112

Maciaszek, Rose 2882 Rice Creek Terrace New Brighton, MN 55112

Maciaszek, Rose

2882 Rice Creek Terrace New Brighton, MN 55112

F16825 $175.00

F16234 $ 175.00

F16064 $ 175.00

F16790 $ 175.00

F16412 $ 175.00

F16241 $ 175.00

F16240 $175.00

F16197A $175.00

F16328 $ 175.00

F16762 $ 175.00

F16762A $ 175.00

F16762B $175.00

106

20039

20076

20087

20105

20111

20129

20137

20153

20157

20158

20162

20164

10/17/2017

4404 VAN BUREN ST NE

4638 JOHNSON ST NE

4357 7TH ST NE

3809 PIERCE ST NE

4030 CLEVELAND ST NE

627 51ST AVE NE


Bl EIG T DEPARTMENT

Maciaszek, Rose 2882 Rice Creek Terrace New Brighton, MN 55112

Zweber, Jack 2201 Regent Drive White Bear Lake, MN 55110

Unke-Hanson, Janene 187 17th Ave SW New Brighton, MN 55112

Dela, Aren 12550 Zest St Blaine, MN 55449

Christ, Dennis 10984 228th St N Scandia, MN 55073

Thompson, Ty 7700 Winsdale Street N Golden Valley, MN 55427

Brownrigg, Thomas 1911 Longview Drive New Brighton, MN 55112

M

1254 CIRCLE TERRACE BLVD NE Tohey, Joseph

4323 3RD ST NE


966 44 1/2 AVE NE

4000 HAYES ST NE

10:26

544 Summit Street N.E. Columbia Heights, MN 55421

Moncada, Luis 4323 3rd Street N.E. Upper Columbia Heights, MN 55421

Coghill, Dee 515 Lilac Street N.E. Lino Lakes, MN 55014

Ali, Mir 2947 Bent Hill Drive New Brighton, MN 55112

Lysyj, Daria 150 2nd Street N.E. #514 Minneapolis, MN 55413


City Council_ZOll

F16762C $ 175.00

F16346 $ 175.00

F16482 $ 175.00

F16488 $ 175.00

F16401 $175.00

F16769 $ 175.00

F16819 $ 175.00

F16414 $175.00

F16821 $ 175.00

F16495 $ 175.00

F16260 $ 175.00

F16343 $ 175.00

107

BIA I HT DEPARTMENT

H D Jl


City Counci/_2017

825 41st Avenue NE" Columbia Heights, MN 55421" Inspections 763-706-8156 � Fax 763-706-8151" [email protected]

20185

20189

20193

20198

20299

30013

30014

30015

30018

30034

30035

30038

10/17/2017

4641 TAYLOR ST NE

1817 41ST AVE NE



4655 POLK ST NE

4046 CENTRAL AVE NE

4330 3RD ST NE

-·---

3947 TYLER ST NE

233 42ND AVE NE

Schavee, David 4 Shadow Lane North Oaks, MN 55127

Swanson, Todd 922 Lois Lane Lino Lakes, MN 55014

Bermeo, Angel 4639 Washington ST NE Columbia Heights, MN 55421

Swanson, Jeff 9705 289th Ave NW Zimmerman, MN 55398

Reder, Christopher 4657 Polk St NE Columbia Heights, MN 55421

Abdi, Amima 10102 Florida Circle N Brooklyn Park, MN 55445

ESSO Apartments LLC 3328 East Lake St Minneapolis, MN 55406

-�--··

Anderson, Eric 3425 Coolidge St NE St. Anthony, MN 55418

Timberlane Holdings, LLC 21325 Queen Ct NW Elk River, MN 55330

5-Unit

--·---- .------

2200 39TH AVE NE Jones Family Investments, LLC 2505 Silver Lane NE Columbia Heights, MN 55421

228 40TH AVE NE Mikulak, Robert 13472 Sprandel Road Finlayson, MN 55735

�--·-

615 40TH AVE NE Ukatu, Edward 685 Iona Ln Saint Paul, MN 55113

-----� �--···

10:26

F16334 $ 175.00

F16500 $175.00

F16824 $ 175.00

F16774 $175.00

F16775 $175.00

F16771 $185.00

F16019B $185.00

F16457 $ 175.00

F16294 $ 475.00

F16438 $ 580.00

F16791 $ 263.00

F16326 $ 185.00

108

Total# of Licenses: 84 109

AGENDA SECTION CONSENT AGENDA

ITEM NO. 7M

MEETING DATE OCTOBER 23, 2017 , 2017


ITEM: LICENSE AGENDA

DEPARTMENT: COMMUNITY DEVELOPMENT CITY MANAGER’S APPROVAL:

BY/DATE: OCT 18, 2017 BY/DATE:

CITY STRATEGY: #1; Safe Community Additional Strategy? Choose an item.

SHORT TERM GOAL (IF APPLICABLE): Choose an item. Additional Goal? Choose an item.

BACKGROUND: BACKGROUND/ANALYSIS

Attached is the business license agenda for the October 23, 2017 Council meeting. This agenda consists of applications for 2017 Contractor Licenses and 2018 Business Licenses.

At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public.

RECOMMENDED MOTION:

Move to approve the items as listed on the business license agenda for October 23, 2017 as presented.

ATTACHMENTS:

110

City of Columbia Heights - Council Letter Page 2

TO CITY COUNCIL Oct 23, 2017 *Signed Waiver Form Accompanied Application

CONTRACTOR’S LICENSES-2017 BLDG *Kraemer Htg Inc 7441 Dallas Court N, Maple Grove $60 Imaginality Designs LLC 6182 Olson Memorial Hwy, Mpls $60 *Freedom Htg & AC 724A Harding St, Mpls $60 *Diversified Pl & Htg PO Box 91, Chaska $60 M & S Plumbing 2505 223rd Lane NW, Oak Grove $60 LS West LLC 19569 Hazel Nut Ave, Lakeville $60 CIGARETTE SALES-2018 3 Municipal Liquor Stores 4950 Central Ave, 2105 37th Ave, 5225 Central Ave Fees Waived ON SALE BEER *El Taco Loco/Antonio Vidal 4220 Central Ave NE Col Hts $400 MASSAGE THERAPIST *Jeanne Ramirez 5075 Johnson St, Col. Hts $100 FUEL DISPENSING *Columbia Hts Rental (LP) 3901 Central Ave, Col. Hts. $ 50 VEHICLE RENTAL *Columbia Hts. Rental 3901 Central Ave, Col. Hts. $ 50

111


FINANCE DEPARTMENT

COUNCIL MEETING OF: October 23, 2017 .

STATE OF MINNESOTA

COUNTY OF ANOKA


Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the list of claims paid covering check

number 167759 through 167927 in the amount of $ 1,076,267.89.

These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are herby, recommended

for payment.

AGENDA SECTION CONSENT ITEMSITEM NO. 7NMEETING DATE OCTOBER 23, 2017

112

ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS

10/19/2017 10:32:08 Check History GL050S-V08.04 COVERPAGE

GL540R

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* * * * L E A N N O * * * *

* * * * L E A N N O * * * *

* * * * L E A N N O * * * *

* * * * L E A N N O * * * *

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Report Selection:

Optional Report Title.......10/23/2017 COUNCIL LISTING

INCLUSIONS:

Fund & Account. thru

Check Date.................. thru

Source Codes................ thru

Journal Entry Dates......... thru

Journal Entry Ids........... thru

Check Number................ 167759 thru 167927

Project..................... thru

Vendor...................... thru

Invoice..................... thru

Purchase Order.............. thru

Bank........................ thru

Voucher .................... thru

Released Date............... thru

Cleared Date................ thru

Include Exp/Rev Closing Entries N

Create Excel file & Download N

Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT

L LEANNO 01 PRT04 Y S 6 066 10 Y Y

113


10/19/2017 10:32:08 Check History GL540R-V08.04 PAGE 1

10/23/2017 COUNCIL LISTING

BANK VENDOR CHECK# CHECK DATE AMOUNT

BANK CHECKING ACCOUNT

ACE SOLID WASTE INC 167759 10/11/17 454.68

ADVANCED IMAGING SOLUTIO 167760 10/11/17 396.00

AID ELECTRIC SERVICE INC 167761 10/11/17 2,473.09

AMERICAN BOTTLING COMPAN 167762 10/11/17 276.36

AMERICAN CYLINDER INC 167763 10/11/17 62.81

AMERICAN ELECTRIC POWER 167764 10/11/17 5,209.52

AMERICAN PUMP COMPANY IN 167765 10/11/17 146.09

AMERIPRIDE LINEN INC 167766 10/11/17 119.70

ANOKA COUNTY ATTORNEY 167767 10/11/17 1,650.20

ANOKA CTY - CENTRAL COMM 167768 10/11/17 411.01

ARTISAN BEER COMPANY 167769 10/11/17 3,113.30

ASPEN MILLS, INC. 167770 10/11/17 285.30

ASSET MANAGEMENT SYSTEMS 167771 10/11/17 148.16

BELLBOY BAR SUPPLY 167772 10/11/17 308.31

BELLBOY CORPORATION 167773 10/11/17 756.75

BERNICK'S WINE 167774 10/11/17 3,327.29

BREAKTHRU BEVERAGE MN BE 167775 10/11/17 14,691.27

BREAKTHRU BEVERAGE MN W& 167776 10/11/17 1,735.13

BRP VETERINARY MINNESOTA 167777 10/11/17 541.00

CAPITOL BEVERAGE SALES L 167778 10/11/17 29,834.77

CENTURY COLLEGE 167779 10/11/17 5.00

COBRA CONSTRUCTION INC 167780 10/11/17 41,819.71

COMCAST 167781 10/11/17 1,895.00

COSMOS BREWING COMPANY L 167782 10/11/17 135.00

CRYSTAL SPRINGS ICE LLC 167783 10/11/17 375.38

DELANO CEMETERY SERVICES 167784 10/11/17 225.00

EARL F ANDERSEN INC 167785 10/11/17 560.50

ECM PUBLISHERS INC 167786 10/11/17 632.10

FASTENAL COMPANY 167787 10/11/17 4.70

FLEETPRIDE INC 167788 10/11/17 1,168.86

G & K SERVICES INC 167789 10/11/17 445.53

GENUINE PARTS/NAPA AUTO 167790 10/11/17 49.98

GREAT LAKES COCA-COLA DI 167791 10/11/17 838.67

G4S SECURE SOLUTIONS USA 167792 10/11/17 92.05

HANSON/ERIC 167793 10/11/17 68.75

HARMON AUTO GLASS 167794 10/11/17 195.00

HOHENSTEINS INC 167795 10/11/17 5,316.00

INAMAGUA/LAURA 167796 10/11/17 1,500.00

J H LARSON ELECTRIC COMP 167797 10/11/17 136.07

JJ TAYLOR DIST OF MN 167798 10/11/17 13,488.03

JOHNSON BROS. LIQUOR CO. 167799 10/11/17 14,012.05

KROPIDLOWSKI/MARK 167800 10/11/17 140.00

LEAGUE OF MINNESOTA CITI 167801 10/11/17 30.00

MARCO, INC 167802 10/11/17 69.62

MATTSON/THOMAS 167803 10/11/17 9.98

MATTSON/TOM 167804 10/11/17 73.51

MCDONALD DISTRIBUTING CO 167805 10/11/17 69.00

114






MENARDS CASHWAY LUMBER-F 167806 10/11/17 178.72

METROPOLITAN COUNCIL WAS 167807 10/11/17 87,776.46

MIDWAY FORD 167808 10/11/17 101.94

MINNEAPOLIS FINANCE DEPT 167809 10/11/17 127,894.63

MINNESOTA STATE FIRE DEP 167810 10/11/17 14.00

MN DEPT OF LABOR & INDUS 167811 10/11/17 1,944.25

MODIST BREWING CO LLC 167812 10/11/17 371.01

NORTH ANOKA PLUMBING 167813 10/11/17 348.16

O'BRIEN/DANIEL 167814 10/11/17 79.97

PHILLIPS WINE & SPIRITS 167815 10/11/17 9,415.70

PICARD/ZACHERY 167816 10/11/17 75.44

POPP.COM INC 167817 10/11/17 533.56

PREMIUM WATERS INC 167818 10/11/17 91.80

PRO GRAPHICS 167819 10/11/17 14.00

R & H PAINTING LLC 167820 10/11/17 8,100.00

RJM DISTRIBUTING INC 167821 10/11/17 274.75

SOUTHERN GLAZER'S 167822 10/11/17 8,106.57

SOVRAN INC 167823 10/11/17 2,995.00

STAPLES ADVANTAGE 167824 10/11/17 32.11

STATE OF MINN-DEPT OF FI 167825 10/11/17 1,370.05

STREICHER'S GUN'S INC/DO 167826 10/11/17 29.98

THELEN INC 167827 10/11/17 281.35

TRUGREEN CHEMLAWN 167828 10/11/17 187.46

TWIN CITY WATER CLINIC I 167829 10/11/17 220.00

URBAN GROWLER BREWING CO 167830 10/11/17 225.00

VERIZON WIRELESS 167831 10/11/17 315.09

VIKING ELECTRIC SUPPLY 167832 10/11/17 244.32

VINOCOPIA INC 167833 10/11/17 1,611.96

VUE/MEENA 167834 10/11/17 400.00

WINE MERCHANTS 167835 10/11/17 202.42

WSB & ASSOCIATES INC 167836 10/11/17 1,873.25

XCEL ENERGY (N S P) 167837 10/11/17 4,647.07

ZIEGLER INC 167838 10/11/17 225.27

ACE HARDWARE 167839 10/18/17 15.48

ADVANCED GRAPHIX INC 167840 10/18/17 1,300.00

AID ELECTRIC SERVICE INC 167841 10/18/17 428.13

AMERICAN BOTTLING COMPAN 167842 10/18/17 314.66

AMERICAN WATER WORKS ASS 167843 10/18/17 196.00

AMERIPRIDE LINEN INC 167844 10/18/17 368.27

ARTISAN BEER COMPANY 167845 10/18/17 3,568.68

ASPEN MILLS, INC. 167846 10/18/17 2,371.40

ASSURED SECURITY INC 167847 10/18/17 862.50

BAKER & TAYLOR 167848 10/18/17 334.00

BATTERIES PLUS - 028 167849 10/18/17 100.44

BELANGER/BRIANNA 167850 10/18/17 14.98

BELLBOY BAR SUPPLY 167851 10/18/17 589.77

BELLBOY CORPORATION 167852 10/18/17 720.25

115






BERNICK'S WINE 167853 10/18/17 1,916.35

BIOBAGS AMERICAS INC 167854 10/18/17 141.69

BREAKTHRU BEVERAGE MN BE 167855 10/18/17 29,854.12

BREAKTHRU BEVERAGE MN W& 167856 10/18/17 12,968.44

CAPITOL BEVERAGE SALES L 167857 10/18/17 9,570.27

CDW-G INC 167858 10/18/17 3,242.43

CENTER POINT ENERGY 167859 10/18/17 217.76

COMMERCIAL ASPHALT 167860 10/18/17 4,280.76

CRYSTAL SPRINGS ICE LLC 167861 10/18/17 220.15

CUSHMAN MOTOR CO INC 167862 10/18/17 69.62

DOUGHERTY/RENEE 167863 10/18/17 71.48

EARL F ANDERSEN INC 167864 10/18/17 84.70

ECM PUBLISHERS INC 167865 10/18/17 387.55

FARNER-BOCKEN 167866 10/18/17 2,645.87

FASTENAL COMPANY 167867 10/18/17 51.57

FERGUSON WATERWORKS INC 167868 10/18/17 206.93

FIRE INSTRUCTION & RESCU 167869 10/18/17 700.00

FLEETPRIDE INC 167870 10/18/17 243.15

FOLKE BERNADETTE MEMORIA 167871 10/18/17 50.00

FOREST LAKE CONTRACTING 167872 10/18/17 420,612.37

G & K SERVICES INC 167873 10/18/17 178.16

GENUINE PARTS/NAPA AUTO 167874 10/18/17 386.55

GRAPE BEGINNINGS INC 167875 10/18/17 553.50

GREAT LAKES COCA-COLA DI 167876 10/18/17 1,071.85

G4S SECURE SOLUTIONS USA 167877 10/18/17 207.11

HEINRICH ENVELOPE CORP 167878 10/18/17 181.76

HOHENSTEINS INC 167879 10/18/17 2,798.85

HOISINGTON KOEGLER GROUP 167880 10/18/17 6,714.31

HOME DEPOT #2802 167881 10/18/17 34.58

HORIZON CPO SEMINARS 167882 10/18/17 164.48

HORWITZ INC 167883 10/18/17 685.00

HOTSY EQUIPMENT OF MINN 167884 10/18/17 1,628.22

INDEED BREWING COMPANY L 167885 10/18/17 333.82

INNOVATIVE OFFICE SOLUTN 167886 10/18/17 435.53

JJ TAYLOR DIST OF MN 167887 10/18/17 20,483.65

JOHNSON BROS. LIQUOR CO. 167888 10/18/17 31,335.86

JOHNSON/RICHARD D 167889 10/18/17 3,200.00

KEEPSAKE CIDERY LLP 167890 10/18/17 558.00

KIWANIS COLUMBIA HTS-FRI 167891 10/18/17 285.78

LOFFLER COMPANIES INC 167892 10/18/17 809.79

MARCO, INC 167893 10/18/17 26.85

MCDONALD DISTRIBUTING CO 167894 10/18/17 1,156.80

MENARDS CASHWAY LUMBER-F 167895 10/18/17 15.84

MIDWAY FORD 167896 10/18/17 36.72

MIDWEST ASPHALT CO. 167897 10/18/17 243.10

MIDWEST LOCK & SAFE INC 167898 10/18/17 42.00

MINNEAPOLIS SAW CO INC 167899 10/18/17 120.98

116






MINNESOTA PLAYGROUND INC 167900 10/18/17 30,766.12

MTI DISTRIBUTING 167901 10/18/17 20.34

NICK'S TREE SERVICE INC 167902 10/18/17 1,344.73

NORTHERN GREEN EXPO 167903 10/18/17 775.00

OFFICE DEPOT 167904 10/18/17 379.63

OLSON/KELLY J 167905 10/18/17 14.98

ORIENTAL TRADING COMPANY 167906 10/18/17 71.97

ORKIN INC 167907 10/18/17 132.84

PAUSTIS & SONS WINE COMP 167908 10/18/17 5,664.25

PEARSON BROS INC 167909 10/18/17 6,242.74

PHILLIPS WINE & SPIRITS 167910 10/18/17 1,091.22

POINTE INDUSTRIES LLC 167911 10/18/17 60.11

PREMIUM WATERS INC 167912 10/18/17 35.70

ROYAL TIRE 167913 10/18/17 10,863.68

SOUTHERN GLAZER'S 167914 10/18/17 21,384.08

SPOK INC 167915 10/18/17 36.98

STAPLES ADVANTAGE 167916 10/18/17 105.10

STREICHER'S GUN'S INC/DO 167917 10/18/17 525.00

SUBURBAN UTILITIES SUPTS 167918 10/18/17 300.00

TRIO SUPPLY COMPANY INC 167919 10/18/17 1,592.26

TRUGREEN CHEMLAWN 167920 10/18/17 111.75

TWIN CITIES JUNK HAULING 167921 10/18/17 1,332.64

UNIQUE MANAGEMENT SERVIC 167922 10/18/17 98.45

US FOODS CULINARY EQUIP 167923 10/18/17 2,655.00

VERIZON WIRELESS 167924 10/18/17 894.38

VIRIDI INVESTMENTS LLC 167925 10/18/17 523.54

WINE MERCHANTS 167926 10/18/17 39.92

XCEL ENERGY (N S P) 167927 10/18/17 7,319.10

1,076,267.89

117





REPORT TOTALS: 1,076,267.89

RECORDS PRINTED - 000846

118


10/19/2017 10:32:08 Check History GL060S-V08.04 RECAPPAGE

GL540R

FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS

---- ----------------------------

101 GENERAL 33,067.07

201 PLANNING & INSPECTIONS 65.42

204 EDA ADMINISTRATION 248.82

212 STATE AID MAINTENANCE 67.26

225 CABLE TELEVISION 656.95

226 SPECIAL PROJECT REVENUE 6,714.31

240 LIBRARY 4,084.59

265 FORFEITURE FUND 3,020.25

402 STATE AID CONSTRUCTION 420,612.37

412 CAPITAL IMPROVEMENT PARKS 72,657.90

415 CAPITAL IMPRVMT - PIR PROJ 8,179.54

431 CAP EQUIP REPLACE-GENERAL 1,300.00

437 CAP EQUIP REPLACE - INFO SYS 1,990.00

601 WATER UTILITY 130,574.15

602 SEWER UTILITY 88,962.72

603 REFUSE FUND 1,209.70

604 STORM SEWER UTILITY 304.20

609 LIQUOR 265,854.26

652 SEWER CONSTRUCTION FUND 8,100.00

653 STORM SEWER CONSTRUCT. FUND 1,472.25

701 CENTRAL GARAGE 20,081.08

705 BUILDING MAINTENANCE 123.47

720 INFORMATION SYSTEMS 4,409.92

880 PERMIT SURCHARGE 2,025.26

883 CONTRIBUTED PROJECTS-OTHER 486.40

TOTAL ALL FUNDS 1,076,267.89

BANK RECAP:

BANK NAME DISBURSEMENTS

---- ----------------------------

BANK CHECKING ACCOUNT 1,076,267.89

TOTAL ALL BANKS 1,076,267.89

119

AGENDA SECTION PUBLIC HEARINGS ITEM NO. 8A MEETING DATE OCTOBER 23, 2017


ITEM: Adopt Resolutions For Emergency Abatement



CITY STRATEGY: #6: Excellent Housing/Neighborhoods Additional Strategy? #6: Excellent Housing/Neighborhoods


STAFF RECOMMENDATION: Adopt Resolutions 2017-104, 2017-111 and Resolution Number 2017-114, being declarations of nuisance and emergency abatement of violations within the City of Columbia Heights regarding property at:

4329 Main Street N.E.

for ordinance violations pursuant to Chapter 8, Article II, of City Code

RECOMMENDED MOTION(S): Move to close the public hearing and to waive the reading of Resolutions 2017-104, 2017-111, and 2017-114 there being ample copies available to the public.

Move to adopt Resolution Number 2017-104, being resolution of the City Council of the City of Columbia Heights declaring the property at 4329 Main St NE a nuisance and approving the emergency abatement of violations from the property pursuant to City Code section 8.206.



ATTACHMENTS: 2017-104 City Council Resolution – Emergency Abatement to Board Up and Secure 4329 Main Street N.E. 2017-111 City Council Resolution – Emergency Abatement to Board Up and Secure 4329 Main Street N.E. 2017-114 City Council Resolution – Emergency Abatement to Board Up and Secure 4329 Main Street N.E.

120

RESOLUTION 2017-104

Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving emergency abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Bart Mady (Hereinafter "Owner of Record").

Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street N.E. Columbia Heights, Minnesota.

Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following:

FINDINGS OF FACT 1. That on October 10, 2017 the Fire Department responded to a complaint at the address listed above.

Inspectors noted that the structure was damaged, open, and unsecured and rodent infested.

2. That on October 10, 2017 the Fire Chief ordered that Advanced Companies secure the structure.

3. That based upon said records of the Fire Department, the following conditions and violations of CityCodes(s) were found to exist and have been abated, to wit:


CONCLUSIONS OF COUNCIL 1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the Columbia Heights

City Code as set forth in the Notice of Abatement.

2. That the emergency abatement of the hazardous situation located at 4329 Main Street N.E. is herebyapproved.



Offered by: Second by: Roll Call:

_____________________________ Mayor Donna Schmitt

Attest:

______________________________ Katie Bruno City Clerk/Council Secretary

121

RESOLUTION 2017-111 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving emergency abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Bart Mady (Hereinafter "Owner of Record").



FINDINGS OF FACT 1. That on October 18, 2017 the Fire Department responded to a complaint at the address

listed above. Inspectors noted that the structure was damaged, open, and unsecured androdent infested.

2. That on October 18, 2017 the Fire Chief ordered that Advanced Companies secure thestructure.

3. That based upon said records of the Fire Department, the following conditions andviolations of City Codes(s) were found to exist and have been abated, to wit:

A. Approve the emergency abatement of the hazardous situation located at 4329Main Street N.E.

CONCLUSIONS OF COUNCIL 1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the

Columbia Heights City Code as set forth in the Notice of Abatement.

2. That the emergency abatement of the hazardous situation located at 4329 Main Street N.E.is hereby approved.

ORDER OF COUNCIL 1. The property located at 4329 Main Street N.E. constitutes a nuisance pursuant to City

Code.




Attest:

_____________________________ Katie Bruno, City Clerk/Council Secretary

122

RESOLUTION 2017-114

Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving emergency abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Bart Mady (Hereinafter "Owner of Record").



FINDINGS OF FACT 1. That on October 20, 2017 the Fire Department responded to a complaint at the address listed above. Inspectors

noted that the structure was damaged, open, and unsecured and rodent infested.

2. That on October 20, 2017 the Fire Chief ordered that Advanced Companies secure the structure.

3. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s)were found to exist and have been abated, to wit:


CONCLUSIONS OF COUNCIL 1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the Columbia Heights City

Code as set forth in the Notice of Abatement.

2. That the emergency abatement of the hazardous situation located at 4329 Main Street N.E. is hereby approved.


Passed this 23rd day of October 2017



Attest:

______________________________ Katie Bruno City Clerk/Council Secretary

123

AGENDA SECTION PUBLIC HEARINGS ITEM NO. 8BMEETING DATE OCTOBER 23, 2017


ITEM: Adopt Resolution For Revocation



CITY STRATEGY: #6: Excellent Housing/Neighborhoods Additional Strategy? N/A


STAFF RECOMMENDATION:

Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against rental properties at:

2017-105 - 3810 Jackson Street NE 2017-106 – 4323 Washington Street NE

2017-107 - 4906 Tyler Street NE

for failure to meet the requirements of the Property Maintenance Codes.

RECOMMENDED MOTION(S):

Move to close the public hearing and to waive the reading of Resolution Numbers 2017-105, 2017-106, and 2017-107, being ample copies available to the public.

Move to adopt Resolution Numbers 2017-105, 2017-106, and 2017-107, being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed.

ATTACHMENTS: 2017-105 Res-No Bldg Dept Insp- 3810 Jackson St. 2017-106 Res-Rental Vio NOT Corrected – 4323 Washington St. 2017-107 Res-No Reinspec Fee – 4906 Tyler St.

124


Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain property rental license held by Georgia Dawkins and Cel Monton (Hereinafter "License Holders").

Whereas, license holders are the legal owner of the real property located at 3810 Jackson Street NE, Columbia Heights, Minnesota,

Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holders on October 3, 2017 of a public hearing to be held on October 23, 2017.


FINDINGS OF FACT

1. That on or about April 18, 2017, inspection office staff sent letters requesting the owners of theproperty complete the rental licensing process by scheduling an inspection with the Building Official. InNovember 2016, the Building Official performed an inspection on the property. The property failedthat inspection and as of this date, no re-inspection has been scheduled. Letters were mailed byregular mail to the owners at the address listed in the property record.

2. That on October 12, 2017, inspection office staff reviewed the property file and noted that theproperty remained unlicensed. A Statement of Cause was mailed by regular mail to the owners at theaddress listed in the property records.

3. That based upon said records of the Enforcement Office, the following conditions and violations of theCity’s Property Maintenance Code were found to exist, to-wit:

a. Failure to schedule a rental license re-inspection with the Building Official.

4. That all parties, including the License Holders and any occupants or tenants, have been given theappropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III5A.306 and 5A.303(A).

ORDER OF COUNCIL

1. The rental license belonging to the License Holders described herein and identified by license numberUNLIC-3810 is hereby revoked;

2. The City will post for the purpose of preventing occupancy a copy of this order on the buildingscovered by the license held by License Holders;

3. All tenants shall remove themselves from the premises within 45 days from the first day of posting ofthis Order revoking the license as held by License Holders.

125

City of Columbia Heights - Council Resolution Page 2

Passed this _________ day of ______________________, 2017




126

RESOLUTION NO. 2017-106 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain property rental license held by MNSF T2 SPE LLC (hereinafter "License Holder").

Whereas, license holder is the legal owner of the real property located at 4323 Washington Street N.E. Columbia Heights, Minnesota,

Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on September 22, 2017 of a public hearing to be held on October 23, 2017.


FINDINGS OF FACT 1. That on August 16, 2017, inspectors for the City of Columbia Heights, inspected the property described

above and noted violations. A compliance letter listing the violations was mailed by regular mail to theowner at the address listed on the Rental Housing License Application.

2. That on September 21, 2017, inspectors for the City of Columbia Heights performed a re-inspectionand noted that violations remained uncorrected. A statement of cause was mailed via regular mail tothe owner at the address listed on the rental housing license application.

3. That on October 12, 2017, inspectors for the City of Columbia Heights checked records for thisproperty and noted that the violations remained uncorrected

4. That based upon said records of the Enforcement Office, the following conditions and violations of theCity’s Property Maintenance Code were found to exist, to-wit:

a. Shall repair/replace broken front porch handrail.b. Shall replace missing storm door window and screen.c. Shall repair/replace missing/damaged carpet in hallway and bedroom.d. Shall repair/replace rotted sliding door frame on rear deck.e. Shall repair/replace rotten/bare areas of rear deck.

5. That all parties, including the License Holder and any occupants or tenants, have been given theappropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III5A.306 and 5A.303(A).

ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number

F16332 is hereby revoked.

2. The City will post for the purpose of preventing occupancy a copy of this order on the buildingscovered by the license held by License Holder.

3. All tenants shall remove themselves from the premises within 45 days from the first day of posting ofthis Order revoking the license as held by License Holder.

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Passed this _________ day of ______________________, 2017




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Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Om Parkash and Arun Bedi (hereinafter "License Holders").

Whereas, license holders are the legal owners of the real property located at 4906 Tyler Street N.E., Columbia Heights, Minnesota,

Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holders on October 2, 2017 of a public hearing to be held on October 23, 2017.


FINDINGS OF FACT

1. That on August 24, 2017, an inspection was conducted on the property listed above. Inspectors foundviolations. A compliance order was sent via regular mail to the owners at the addresses.

2. That on September 29, 2017, inspectors re-inspected the property listed above. Inspectors noted thatviolations remained uncorrected. A compliance order and statement of cause was mailed via regularmail to the owners listed in the property records.

3. That on October 11, 2017, inspectors re-inspected the property and found that violations werecorrected, and the License Holders were informed that a $100 reinspection fee was due.

4. That based upon said records of the Fire Department, the following conditions and violations of CityCodes(s) were found to exist, to wit:

A. License Holders’ failure to pay reinspection fee.

5. That all parties, including the owners of record and any occupants or tenants, have been given theappropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and8.206(B).

ORDER OF COUNCIL

1. The rental license belonging to the License Holders described herein and identified by license numberF16445 is hereby revoked;

2. The City will post for the purpose of preventing occupancy a copy of this order on the buildingscovered by the license held by License Holders;

3. All tenants shall remove themselves from the premises within 45 days from the first day of posting ofthis Order, revoking the license as held by License Holders.

Passed this _________ day of ______________________, 2017 129





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AGENDA SECTION OTHER BUSINESS ITEM NO. MEETING DATE OCTOBER 23, 2017


ITEM: REFUSE AND RECYCLING PROPOSALS: ACCEPTANCE OF PROPOSALS AND AUTHORIZING AWARD OF CONTRACT


BY/DATE: Jesse Davies / Kevin Hansen / October 18, 2017

BY/DATE:

CITY STRATEGY: #7: Strong Infastructure/Public Services Additional Strategy? #3: Affordability

SHORT TERM GOAL (IF APPLICABLE): Choose an item. Additional Goal? Choose an item.

BACKGROUND: On September 14, 2009, the City Council accepted proposals for refuse and recycling services and directed staff to prepare a contract with Veolia Environmental Solid Waste Services (now Advanced Disposal Services) that started January 1, 2010. A three year extension was later authorized which ends December 31, 2017.

Major changes to overall refuse operations since 2009 are summarized as follows: • Tipping fees are now defined separately and tracked by actual tons in the payment process.• The City is utilizing single-sort recycling carts and collection changed to every other week for recycling.• The City moved the recycling collection point to the same location as refuse (i.e. to the alley where

permitted) and noted over a 40% increase in recycling tonnage since 2009.• A recycling rebate provision was added to provide for revenue sharing of recyclables collected

citywide.• A fuel escalation clause was added to account for fluctuations in fuel costs.• Operationally the contractor is encouraged to service multi-dwelling properties with carts instead of

dumpsters, where permitted.• All multi-dwelling properties received 90 gallon recycling carts.• The contractor allows households to upgrade to a 90 gallon recycling cart for the same rate as the 60

gallon cart. In addition, the contractor has provided some multi-dwelling properties with morerecycling carts and/or scheduled additional collections per month at no additional charge.

The main goal of Columbia Heights Solid Waste Management is to reduce trash disposal, especially since the city pays separately by the ton for disposal.

The MPCA passed the latest version of the Metro Solid Waste Policy last April. In the document they specify numerous RBMPs (Recycling Best Management Practices), including weekly single sort recycling, organics recycling, and bulk recycling. They are expecting and have been encouraging counties and cities in the metro area to begin implementing some of these RBMPs.

The City has benefited from the ability to provide for the highest level of service at a low cost that most residents seem to appreciate (see various city refuse rates comparison in the Council packet).

The City recently purchased all of the existing carts in the City which saved almost one million dollars on each

9A

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bid, when compared to new cart purchases ranging from $60 - $80 each.

A RFP was issued on September 2, 2017 for refuse hauling services for all current operations:

• “Full Service” Trash• Bulk disposal• Every other week single-sort recycling• Yard waste recycling• Appliance recycling

• Electronic recycling• Recycling Center containers• City buildings• Christmas tree recycling

The RFP also included “Add Alternate Bids” for various Recycling Best Management Practices that could be added to the next contract:

• Weekly single sortcollection

• Organics collection • Bulk (furniture, mattresses,and carpet) recycling

On October 2nd, five companies submitted bids for citywide refuse hauling services (see total five year contract cost sheet from the bidders and rankings per various services in the Council packet). Staff narrowed the list down to two on the “short list” based on lowest prices; Advanced Disposal Services, our current hauler, and Waste Management (see company proposals and recent 2017 refuse bill for comparison in the Council packet).

Staff also interviewed the local General Managers of the two companies and sent surveys to various references for each as well (see reference surveys in the Council packet).

STAFF RECOMMENDATION: City staff recommends that Waste Management be awarded the next contract (see Decision Matrix in the Council packet), and further recommends adding services for curbside bulk recycling and organics collection for the following reasons:

1. Waste Management scored better on the reference surveys and staff evaluation.2. Waste Management has the better price with bulk and organics recycling included, $1,700,000

average/year--bulk costs $9,000 and organics $53,000. Keep in mind that 70% of the contract costs arefor trash service and only 30% for recycling services.

3. Because of the excellent bids we received, the City can offer bulk and organics recycling to the suite ofrefuse services and still pay 1% less in total than 2017 hauling and disposal costs.

a. 2017 total cost at current contract price for base services is $1,688,000.b. 2018 Waste Management proposed price with bulk and organics is $1,672,000.

4. Trash disposal is projected to be at a rate of at least $75/ton in 2018. With the City disposing of 7,000tons last year equating to over $500,000 annually just for disposal, the City saves money by recyclingbecause it is still $0/ton for recycling material disposition. The MPCA states that 30-40% of trash isorganic, so if one-third of 7,000 tons was recycled through organics, the City would save at least$175,000/year.

5. Currently bulk is disposed of in the trash at $75/ton. If we recycle it, we can use SCORE (recyclinggrant) to help pay for handling and receive tonnage credit for reporting. Plus some of the items can bedonated which is free disposal.

6. The City receives $95,000/year from SCORE which helps to subsidize recycling operations. Staff hasrequested Anoka County provide an additional $30,000/year for our Full Service Curbside Recyclingoperations, plus an additional $20,000 to subsidize 2018 organic startup costs. Waste Management132


also proposes an 80% rebate for curbside recyclables which could mean a financial return for the city when the commodity markets go up.

Again, due to the excellent bids we received, staff does not recommend changing the authorized city refuse rates for 2018 (Resolution 2015-98) as the projected 2018 revenue is expected to cover the costs of a new contract with added services. The City will be able to lower the cost of the yard waste/organic cart from the current cost of $5.12 to $2.50. Staff also recommends creating a new 30 gallon every-other-week trash service rate, paired with organics, which could save households an additional $7/month (from the 90 gallon).

Staff does not recommend weekly recycling collection at this time as the cost is high adding another $103,000/year, but we will continue to encourage residents to upgrade to the 90 gallon recycling carts. The hauler will continue to provide additional carts or collections for apartments as needed at the same flat recycling rate. The contractor will also collect extra recycling material outside of the cart as well.

A draft contract is included in the Council packet, which will cover a five-year period with an optional two- year extension.

RECOMMENDED MOTION(S): Move to accept the proposals for Refuse and Recycling Hauling Services and award a contract to Waste Management of Minnesota based on their low, qualified, responsible proposal for an initial 5-year contract term; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same.

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