AGENDA - Cassowary Coast Region · 10/24/2013 · 24 October 2013 29 9. NOTICE OF MOTION Nil 10....

LOCAL GOVERNMENT MEETING

24 October 2013

AGENDA

Cr Bill Shannon

Cr Glenn Raleigh

Cr Bryce Macdonald

Cr Alister Pike

Cr Mark Nolan

Cr Ian Rule

Cr Kylie Farinelli

Mayor

Division 1

Division 2

Division 3

Division 4

Division 5

Division 6

Please find attached, agenda for the Local Government Meeting to be held in the Council Chambers - Board Room, 38-40 Bryant Street, Tully commencing at 9.00am.

Terry Brennan CHIEF EXECUTIVE OFFICER

AGENDA

9.00am Opening Prayer by Pastor Rob Magarey of the Tully Family Church,

representing the Tully Ministers' Fraternal

10.00am – 10.30am Morning Tea

12.15pm – 1.00pm Lunch

1. CONFIRMATION OF MINUTES ................................................................................... 2 1.1 Confirmation of Minutes of Local Government Meeting, 10 October 2013 ..................... 2

2. RECEIPT OF MINUTES .............................................................................................. 18

3. BUSINESS FROM PREVIOUS MINUTES .................................................................. 18

4. MANAGEMENT .......................................................................................................... 19 4.1 December 2013/January 2014 Meeting Dates ............................................................ 19

5. WORKS ...................................................................................................................... 21

6. COMMUNITY .............................................................................................................. 22 6.1 Community Assistance Grant Scheme - Applications 2013/2014 ................................ 22

7. PLANNING & ENVIRONMENT ................................................................................... 25

8. CORPORATE ............................................................................................................. 26 8.1 Quarterly Progress Review - CCRC Operational Plan 2013/14 as at 30 September

2013 ......................................................................................................................... 26 8.2 Financial Statements for period 1 July 2013 to 30 September 2013 ............................ 28

9. NOTICE OF MOTION ................................................................................................. 29

10. GENERAL BUSINESS ............................................................................................... 29

11. CONFIDENTIAL ......................................................................................................... 29 11.1 Conservation Agreement Write Offs for the Period 01/07/2011 to 30/06/2012 ............. 29

Agenda – CCRC Local Government Meeting

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1. CONFIRMATION OF MINUTES

1.1 CONFIRMATION OF MINUTES OF LOCAL GOVERNMENT MEETING, 10 OCTOBER 2013

Recommendation:

“That the Minutes of the Local Government Meeting held on 10 October 2013 be confirmed as a true and correct record.”


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2. RECEIPT OF MINUTES

Nil

3. BUSINESS FROM PREVIOUS MINUTES

Nil


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4. MANAGEMENT

4.1 DECEMBER 2013/JANUARY 2014 MEETING DATES

Author & Officer's Title: Terry Brennan - Chief Executive Officer

Meeting Date: 24 October 2013

Executive Summary:

The Council needs to determine appropriate dates for its Local Government meetings in December 2013 and January 2014. In lieu of holding fortnightly meetings in these months it is proposed to have only one meeting in December 2013 and one meeting in January 2014. Recommendation:

“That the following meeting arrangements be adopted for December 2013 and January 2014: 1. Only one Local Government meeting be held in December 2013 and it be held on

Tuesday, 17 December 2013 in Innisfail; 2. Only one Local Government meeting be held in January 2014 and it be held on

Thursday, 16 January 2014 in Tully; and The meeting dates be advertised accordingly”

Background: The Council's scheduled meeting dates for December 2013 are as follows: Local Government Meeting (Works & Community Services) 12 December 2013 Local Government Meeting (Planning & Environmental Services and Corporate Services) 26 December 2013 It is suggested that the meetings are combined and only one meeting held on the 17 December 2013. This will allow Council Officers sufficient time to initiate/complete any follow-up actions from the meeting prior to the Christmas/New Year break. The Council's scheduled meeting dates for January 2013 are as follows: Local Government Meeting (Works & Community Services) 9 January 2014 Local Government Meeting (Planning & Environmental Services and Corporate Services) 23 January 2014 Given that Australia Day falls on Sunday, 26 January 2014 and that Council may be required to endorse the award nomination recommendations of the Australia Day Committee prior to awards being engraved and certificates being completed, it is suggested that the meetings are combined and only one meeting held on the 16 January 2013.


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Link to Corporate Plan: 1.1 Strong Governance and Risk Awareness (d) Ensure the administration of the region is governed through open and

transparent decision-making and reporting processes. Consultation: Internal Legal Implications (Statutory basis, legal risks): Nil Policy Implications: Nil Financial & Resource Implications: Nominal - cost of advertising Report prepared by: Terry Brennan - Chief Executive Officer Report created date: 14 October 2013


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5. WORKS

Nil


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6. COMMUNITY

6.1 COMMUNITY ASSISTANCE GRANT SCHEME - APPLICATIONS 2013/2014

Author & Officer's Title: Kath Barnett - Cultural & Recreation Development Officer


Executive Summary:

The purpose of this report is to seek Council approval for the expenditure of Community Assistance Scheme grants as recommended by the Cassowary Coast Regional Council Grants Review Committee. Recommendation:

“That Council approve funding of $30,000 from the Community Assistance Scheme 2013-2014 budget allocation as listed:

Innisfail Combined Sports Complex Management Committee Inc. $3000.00

Hinchinbrook Regional Arts Association Inc. $3000.00

Tully Motorcycle Club Inc. $3000.00

Innisfail Woodworkers Guild $3000.00

Innisfail & District Cricket Association Inc. $3000.00

Kurrimine Beach Progress, Recreation & Sporting Association Inc. $ 539.00

Innisfail Rowing Club Inc. $3000.00

Coconut Outrigger Canoe Club $2100.00

Innisfail Horse and Pony Club Inc. $2100.00

Girringun Aboriginal Corporation $3000.00

Tully Working Dog Group $1892.00

Wildlife Preservation Society of Queensland - Tully Branch $2369.00

Background: Council’s Community Assistance Grant Scheme is designed to provide “one- off” grants capped at $3,000 to assist community organisations and individuals undertake projects that benefit the Cassowary Coast region in areas such as the environment, social and economic wellbeing, cultural activities, sport and recreation. The program is administered through the Cassowary Coast Regional Council Grants Review Committee, the membership of which is Cr Glenn Raleigh, Cr Ian Rule and Cr Mark Nolan. The Committee is supported by Ms Kath Barnett - Community Development Officer. Cr Rule was unavailable for the last assessment meeting. The 2013 - 2014 funding round attracted fourteen (14) eligible applications totalling $41,418.00 (GST exclusive) in grant requests. Several applicants were identified as having previously secured Community Assistance Scheme Grants in the past three (3) years and as such priority was given to those organisations that had not previously received funding. The applications of the Tully and District Pony Club Inc. and the Innisfail Mini Rail Inc. were not recommended in this Round.


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The applications received represented an extensive and diverse number of projects from across the Cassowary Coast region. These projects are summarised in the attached schedule. Link to Corporate Plan:

Strong Social Fabric

3.4 Valuing a Knowledge Based and Informed Future

b) Foster partnerships, facilitate programs and provide support to community ventures which recognise and promote cultural heritage and the arts through the region.

Liveable Built Environment 5.3 Embracing our Places and Spaces

b) Provide, manage and enhance the region's recreational facilities, including parks, sporting fields, open spaces and foreshores for varying types of sporting and recreational activities.

Consultation: The Grants Review Committee meeting was held on Friday 14 October 2013. Legal Implications (Statutory basis, legal risks): Legislation is referenced to the Local Government Finance Standard 2005 made under the Local Government Act 2009 and Local Government (Finance, Plans and Reporting) Regulation 2010. Policy Implications: Community Financial Assistance - Community Events, Grants & Donations Policy adopted by Council 27 October 2011. Financial & Resource Implications: The 2013/2014 Community Assistance Scheme Program budget is $30,000. Approval of the twelve (12) recommended applications totalling $30,000 will give a nil allocation balance. Report prepared by: Kath Barnett - Cultural and Recreation Development Officer

Report authorised by: Margaret Darveniza - Director, Community Services Report created date: 15 October 2013


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7. PLANNING & ENVIRONMENT

Nil


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8. CORPORATE

8.1 QUARTERLY PROGRESS REVIEW - CCRC OPERATIONAL PLAN 2013/14 AS AT 30 SEPTEMBER 2013

Author & Officer's Title: Nancy Gassin - Corporate Governance Coordinator


Executive Summary:

The Council adopted its 2013/14 Operational Plan on 28 June 2013. The Operational Plan outlines the activities proposed to be undertaken during the 2013/14 financial year which will contribute to the achievement of the strategies outlined in the Corporate Plan. The first quarterly review of the 2013/14 Operational Plan has been completed and a copy is provided 'under separate cover' due to its size. Recommendation:

“That the quarterly review of the 2013/14 Operational Plan to 30 September 2013 be received and its contents noted.”

Background: Attached for the information of Councillors is the first progress report for the 2013/14 financial year which highlights the outcomes achieved against the individual activities contained in the organisational responsibility for the nominated activities. You will note that a colour-coded system has been used to illustrate the status of the activity or projects. Officers have been asked to categorise the status of the activities as follows: 1 Green - On Target (where an activity has been completed or is on track to meet the

targets) 2 Orange - Monitor (where an activity is progressing or has not commenced) 3 Red - Requires Action (where an activity is not on track and will require action in order

to achieve the targets). If 'Red' is selected, a comment or explanation must be provided.

A percentage complete section, has also been added as a quick indicator of progress towards achieving the respective Key Performance Indicator. Brief comments have been included when considered appropriate. Link to Corporate Plan: A Customer Focused Organisation Key Strategies 5.1 Strong Governance and Risk Awareness

b) Manage and govern the organisation according to our stated values, ensuring principles of good governance are applied to achieve the best value outcome for the community.

d) Ensure the administration of the region is governed through open and transparent decision-making and reporting processes.


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Consultation: Each Department has provided input into the preparation of the progress report. Legal Implications (Statutory basis, legal risks): Compliance with the requirements under the Local Government Regulation 2012. Policy Implications: Nil Financial & Resource Implications: The 2013/14 budget reflects the activities outlined in the Operational Plan. Report prepared by:

Nancy Gassin - Corporate Governance Coordinator Report authorised by: Peter Cochrane - Director Corporate Services Report created date: 17 October 2013


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8.2 FINANCIAL STATEMENTS FOR PERIOD 1 JULY 2013 TO 30 SEPTEMBER 2013

This Report will be provided under separate cover as a 'late' report.


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9. NOTICE OF MOTION

Nil

10. GENERAL BUSINESS

Nil

11. CONFIDENTIAL

11.1 CONSERVATION AGREEMENT WRITE OFFS FOR THE PERIOD 01/07/2011 TO 30/06/2012

Reason for Confidentiality

This report is CONFIDENTIAL in accordance with Section 275(1)(d) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following:

(d) rating concessions

AGENDA - Cassowary Coast Region · 10/24/2013 · 24 October 2013 29 9. NOTICE OF MOTION Nil 10....

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Transcript of AGENDA - Cassowary Coast Region · 10/24/2013 · 24 October 2013 29 9. NOTICE OF MOTION Nil 10....