AGENDA BUSINESS MEETING OF THE

BOARD OF EDUCATION, SCARSDALE UNION FREE SCHOOL DISTRICT

MONDAY, OCTOBER 19, 2015 ROOM 170-172, SCARSDALE HIGH SCHOOL

2 Brewster Road, Scarsdale

6:00 p.m. – Board Meeting with Designated Group (PT Council Executive Committee)

7:00 p.m. – Work Session (Open to Community), Room 170—172 Topic: Scarsdale Assessment Report 8:00 p.m. – Business Meeting BOARD MEETING WITH DESIGNATED GROUP 1. ROLL CALL – 6:00 p.m. 2. Meeting with Representatives of PT Council Executive Committee 3. Adjournment

WORK SESSION 1. Scarsdale Assessment report – 7:00 p.m. 2. Discussion BUSINESS MEETING: 1. ROLL CALL – 8:00 p.m. 2. STATEMENTS, COMMENTS, AND PRESENTATIONS

2.1. President 2.2. Superintendent

2.3. Board Members 3. HEARING FROM THOSE PRESENT 4. ITEMS REQUIRING ACTION - [CONSENT AGENDA]

4.1. Minutes. RECOMMENDED ACTION: Approve

the following minutes (sent to the Board on 10/16/15):

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AGENDA, 10/19/15 BOARD MEETING Page 2

Consent Agenda Meeting, Administration/Board Portfolio and Study Session of the Board of Education, October 7, 2015

4.2. Quarterly Report, Student Activities Fund. RECOMMENDED ACTION: Accept report. (APPENDED)

4.3. Stipulations of Settlement: RECOMMENDED ACTION: Adopt the resolutions presented. (APPENDED)

5. PERSONNEL REPORT - 5.1. Personnel. RECOMMENDED ACTION: Approve the actions listed on the following schedules:

5.1.1. Professional (APPENDED) 5.1.2. Paraprofessional (APPENDED) 5.1.3. Civil Service (APPENDED)

5.2. Status of Probationary Appointments

6. INFORMATION ITEMS/DISCUSSION 6.1. Enrollment Report, October 2014 and October 2015 (APPENDED) 6.2. Architect Proposals (APPENDED)

6.3. New Textbooks (APPENDED) 6.4. Treasurer’s Report (APPENDED) 6.5. Greenacres Feasibility Committee – Reconvened 6.6. Schedule of Investments

7. ACTION ITEMS 7.1. Architect Proposals RECOMMENDED ACTION: Adopt the resolution presented: 7.1.1. District-Wide Field Master Plan 7.1.2. 2017 Pre-Bond Planning Proposal 7.2. Greenacres Feasibility Committee RECOMMENDED ACTION: Adopt the resolution presented.

8. RESPONSE/QUESTIONS FROM THOSE PRESENT

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AGENDA, 10/19/15 BOARD MEETING Page 3

9. GIFTS – 9.1. Gift over $1,000: RECOMMENDED ACTION: Accept with thanks the following gift: (APPENDED)

9.1.1. Approximately $11,600.00 is being presented by the Scarsdale Middle School Parent Teacher Association (PTA) to make improvements to the Middle School library and replace the school’s only laminating machine.

(Donor: Scarsdale Middle School Parent Teacher Association) 10. WRITTEN COMMUNICATIONS 10.1. An email received 10/01/15 concerning the Greenacres feasibility study. L. Maude replied.

10.2. An email received 10/01/15 concerning World Language Program Review. L. Shain replied.

10.3. An email received 10/05/15 concerning substitute teachers. S. Silberfein replied. 10.4. An email received 10/05/15 concerning school residency issue. Lee Maude replied. 10.5. An email received 10/08/15 concerning Greenacres Town Hall Meeting. L. Maude replied.

10. MEETING DATES FOR THE COMING MONTH

10.1. Board Meeting – Consent Agenda, Wednesday, November 4, 2015,

8:30 a.m., Room 170-172, High School

10.2. Administration and Board Portfolio, Wednesday, November 4, 2015, 9:00 a.m., Room 170-172, High School

10.3. Study Session, Wednesday, November 4, 2015, 10:00 a.m.

Room 170-172, High School 11. FOLLOW-UP ITEMS 12. ADJOURNMENT

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DRAFT MINUTES

BOARD OF EDUCATION SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York BOARD MEETING October 7, 2015 ___________________________________________________________________________ 1. ROLL CALL The Board meeting was called to order at 8:35 a.m. by Leila Maude, Board of Education President. All Board members were present (Ms. Maude; William Natbony, Vice President; Suzanne Seiden; Scott Silberfein; Christopher Morin; Pamela Fuehrer; Arthur Rublin), as well as Dr. Thomas Hagerman, Superintendent of Schools. 2. STATEMENTS, COMMENTS, AND PRESENTATIONS Ms. Maude reiterated that the morning Board of Education meetings do not include time for public comment in order to focus on progress made on the 2015-18 Scarsdale Transition Plan. However, the Board encourages the public to send any questions and/or concerns by letter, email, or by speaking at the October 19, 2015, Board meeting. 3. ITEMS REQUIRING ACTION – CONSENT AGENDA

Upon proper motions, the following recommended actions of the Superintendent were approved unanimously by all Board members present, unless otherwise noted: Accepted minutes for the following MINUTES ACCEPTED meeting: Business Meeting, September 21, 2015 Adopted the following resolution: GREENACRES FEASIBILITY

COMMITTEE~RECONVENED RESOLVED that the Board of Education hereby authorize the reconvening of the Greenacres Feasibility Committee. (Attachment #1) 4. PERSONNEL REPORT Dr. Bernie Josefsberg, Interim Assistant Superintendent for Human Resources and Leadership Development, presented the personnel report.

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Upon proper motions, the following recommended actions of the Superintendent were approved unanimously by all Board members present, unless otherwise noted: Approved the personnel actions listed on PERSONNEL REPORT the following attached schedules: Professional (Attachment #2) Item # 4.1.1.a (Moved, Mr. Silberfein; seconded, Ms. Fuehrer) The motion passed unanimously. _____________________________________________ Item #4.1.1.b was tabled. (Attachment #3) The Board tabled Item #4.1.1.b

(Moved, Mr. Silberfein; seconded, Mr. Natbony) of the Professional section of the The motion passed unanimously. Personnel Report _____________________________________________ Para-Professional (Attachment #4) (Moved, Ms. Seiden; seconded, Mr. Silberfein) The motion passed unanimously. _____________________________________________ Civil Service Staff (Attachment #5) Adopted the following resolution in MEMORANDUM OF connection with the Memorandum of UNDERSTANDING Understanding between the Board of Education and SAES:

RESOLVED, that the Board of Education approve the Memorandum of Understanding between the Board of Education of the Scarsdale Union Free School District and the SAES to amend Article 11: Life Insurance of the contract between the parties, and authorize the President of the Board of Education to execute the Memorandum as presented. (Attachment #6)

(Moved, Ms. Seiden; seconded, Mr. Silberfein) The motion passed unanimously. 5. ADMINISTRATION AND BOARD PORTFOLIO Portfolio Reports Dr. Hagerman introduced the Portfolio reports with a reminder that there are seven groups, plus the Board goal that will be reviewed and discussed. The work of these Portfolio teams is outlined in the Transition Plan, which is posted on the District website.

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BOE Development Portfolio: Mr. Natbony recommended that the Board schedule a mid-year retreat to review how the Portfolio system is working, how it can be improved and how to better communicate with the public. The Board expressed consensus on the suggestion; Ms. Maude concurred with the suggestion to secure a date for the mid-year retreat and put it on the calendar. Human Capital and Leadership Development Portfolio: Dr. Josefsberg, in collaboration with Ms. Fuehrer, reported on the progress that has been made in meeting the challenges associated with the reconfiguration of the Human Resources team. The Data Services and Business Office teams have been an integral part in phasing in technology, logistics, and procedures. Dr. Josefsberg also reported that the APPR and Affordable Care Act requirements have been fulfilled. Communications, Community Portfolio: Dr. Hagerman, in collaboration with Ms. Seiden and Mr. Rublin, reported that a formalized Communications Plan was approved at the September 21st Board of Education meeting and is available on the District website for perusal and refinement. In regards to the policy advocacy front concerning APPR, various efforts are being made, including a letter sent to Chancellor Tisch and the Regents. It was reported that the Regents deferred their vote on making the APPR rules permanent until November. Additionally, Dr. Hagerman noted that the 2015 New York State School Board Association (NYSSBA) resolutions that were approved at the September 21st BOE meeting will be formally voted on at the October 20th NYSSBA convention that the Board liaisons will attend. Construction and Facilities Portfolio: Mr. Stuart Mattey, Assistant Superintendent for Business, in collaboration with Mr.Silberfein, and Mr. Morin, Board members, reported that the portfolio group has been focusing on reviewing timelines and potential capital projects that might be included in a Bond Referendum, scheduled for May 2017. Curriculum Portfolio: Lynne Shain, Assistant Superintendent for Curriculum, Assessment, and Instruction, in collaboration with Mr. Silberfein, gave a report on the recent work to update the District’s vision statement, a “Scarsdale Education for Tomorrow 2.0 (SET).” Ms. Shain also reported on the various World Language surveys that will be distributed over the course of the next couple of weeks to K-11 parents and the continued support of the Interdependence Committee The Center for Innovation (CFI) which Ms. Shain co-chairs with Mr. Gerald Crisci, Director of Instructional Technology, hosted a consultant, Connor Zwick, a prominent, young entrepreneur. He served as a reminder as to why technology and innovation are important today. Teachers, parents and students attended his presentation and the response was favorable. Budget/Finance Portfolio: Mr. Mattey, in collaboration with Ms. Seiden, gave an update on the external audit report and the timeframe in place for the audit. It was also reported that progress is underway to build the budget for 2015-16 and to examine projections concerning the state tax cap. An update will be given to the Board in November. Technology Portfolio: Mr. Crisci, Director of Instructional Technology, Ms. Moseley, Director of Informational Technology, in collaboration with Mr. Morin, BOE member, gave an overview of the current and upcoming projects and focus areas in technology. Mr. Crisci focused on two areas; the web site redesign and the technology plan that was submitted to New York State for funding under the Smart School Bond Act. He reported that the plan was approved and the funds will be available later in the year.

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Ms. Moseley gave an update on the completion timeline for the District-wide phone and PA system replacements and upgrades. She noted that the implementation is nearing completion and will soon go into maintenance mode. She gave a report on the Data Services team and their work with the many new initiatives throughout the District that need support as well as the increased number of data reporting requirements required by New York State. Additionally, Ms. Moseley reported on the newly reconfigured elementary Report card layout that they received from Curriculum. They are in the midst of writing the technical requirements for the vendor development of the report cards. Further information will be provided when the report cards are distributed in December. Special Education and Pupil Services Portfolio: Mr. Eric Rauschenbach, Director of Special Education and Pupil Services, in collaboration with Ms. Maude, gave an update on the emotional support program being developed in the high school and a multiple contacted day program to serve students across various academic levels and grades. The Special Education Dept. is heading up grade level coffees starting next week to give parents the opportunity to express questions and concerns and have open discussions. A survey will be going out to parents in late October, early November for additional feedback. 6. STUDY SESSION The study session focused on the following three topics: Collective Bargaining: Dr. Josefsberg, reported that four labor contracts will expire at the end of June 2016, the most prominent one being with the STA. Keane & Beane, the District’s legal counsel, will represent the Board in negotiations, and the Board will work with District administrators to set parameters in preparation for the exchange of proposals in February, after which negotiations will begin. Website Redesign: Mr. Crisci gave an in-depth presentation on the redesign of the District’s Website which he noted was a team effort. He listed some of the new features that include expansion of quick links, announcements, and the launching of the mobile app. The design will be finalized in late October with plans to launch the site in December. A “screenshot” of the new design can be found at: http://scarsdaleschools.org/newwebsite Facilities: Mr. Mattey gave a report on the 2014 Bond projects awaiting review by New York State. He explained that the process has been delayed and gave an approximate review time of 11.2 months which will likely affect the timeline of projects planned and pricing. All efforts are being made to expedite the process. Mr. Mattey noted that public forums are planned for January and February, 2016 to discuss the possible scope of projects for a possible bond referendum in 2017. 7. WRITTEN COMMUNICATIONS Ms. Seiden presented the written communications. She reminded the audience that there are plenty of opportunities to voice concerns and/or questions. The Board reviews and responds to each email individually. 7.1 An email received 9/20/15 concerning Greenacres School. L. Maude replied.

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7.2 An email received 9/20/15 concerning Saving Greenacres community recreation space. L. Maude replied.

7.3 An email received 9/20/15 concerning Construction on Greenacres Field. L. Maude replied. 7.4 An email received 9/20/15 concerning the preservation of Greenacres School and

field. L. Maude replied. 7.5 An email received 9/20/15 concerning Greenacres Field; preserving the character. L. Maude replied 7.6 An email received 9/20/15 concerning Saving Greenacres Field. L. Maude replied. 7.7 An email received 9/20/15 concerning the preservation of Greenacres Field and

playground. L. Maude replied An email received 9/21/15 opposing Construction on Greenacres Field. L. Maude

replied. 7.8 An email received 9/21/15 concerning Saving Greenacres Field. L. Maude replied 7.9 An email received 9/21/15 concerning Greenacres Feasibility Committee. L. Maude replied. 7.10 An email received 9/21/15 concerning Construction on Greenacres Field. L. Maude replied 7.11 An email received 9/21/15 concerning Greenacres Version 2.0 Feasibility Committee.

L. Maude replied 7.12 An email received 9/21/15 voicing the opposition to demolishing Greenacres Field.

L. Maude replied 7.13 An email received 9/21/15 strongly opposing any Construction on Greenacres Field.

L. Maude replied 7.14 An email received 9/22/15 concerning Greenacres School Renovation & Field. L. Maude replied 7.15 An email received 9/22/15 concerning Greenacres Field. L. Maude replied. 8. MEETING DATES FOR THE COMING MONTH Lee Maude presented the following upcoming meeting dates:

8.1. Board Meeting with Designated Group (PT Council Executive Committee), Monday, October 19, 2015, 6:00 p.m.

8.2. Work Session (Open to community), Monday, October 19, 2015, 7:00 p.m., Room 170-172, High School

8.3. Board Meeting, Monday, October 19, 2015, 8:00 p.m.,

Room 170-172, High School

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9. ADJOURNMENT On a motion made by Mr. Silberfein, seconded by Mr. Rublin, and unanimously carried, It was voted at 10:59 a.m. to adjourn.

Respectfully submitted, Honore Adams District Clerk

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Board Meeting Agenda Item #4.3 10/19/15

SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York

MEMORANDUM DATE: October 3, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: Stipulations of Settlement – (Consent Agenda) Background:

The attached memo of Eric Rauschenbach, the Director of Special Education, provides the background for the action the Board needs to take to approve the Stipulations of Settlement in connection with settlement reached in a special education matter. Attorney Stephanie Roebuck has supplied the wording for the resolutions presented for Board adoption.

Recommendation: I recommend that the Board adopt the following resolutions: BE IT RESOLVED, that the Superintendent of Schools is hereby

authorized and empowered to execute the Stipulation of Settlement concerning the impartial hearing convened for student #*****80 and the Superintendent is further authorized to take all action necessary to effectuate the terms of this Agreement. BE IT RESOLVED, that the Superintendent of Schools is hereby authorized and empowered to execute the Stipulation of Settlement concerning the impartial hearing convened for student #*****84 and the Superintendent is further authorized to take all action necessary to effectuate the terms of this Agreement.

TH/ha Attachments

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hadams

Typewritten Text

Board Meeting Agenda Item #4.3 A 10/19/15

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Board Meeting Agenda # 5.1 10/19/15 BOARD OF EDUCATION AGENDA

October 19, 2015 CONTENTS

PERSONNEL ITEMS

5.1.1 PROFESSIONAL STAFF Elementary Physical Education FTE Increase

5.1.2 PARA-PROFESSIONAL STAFF

A. Appointment of Teacher Aides for the 2015/16 school year B. Resignation of Teacher Aides for the 2015/16 school year

5.1.3. CIVIL SERVICE STAFF

A. Probationary Appointment B. Change of Assignment

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Board Meeting Agenda # 5.1.1/5.1.2 10/19/15 5.1.1 PROFESSIONAL STAFF

Increase of 0.4 FTE Physical Education (see supplementary material)

5.1.2 PARA-PROFESSIONAL STAFF

A. Appointment of Teacher Aides for the 2015/16 school year School Name Hours Step Rate Greenacres Mederano, Julie 25 1 $16.45 Heathcote Boruch, Alexandra 25 1 16.45 Middle School Chiappetta, Fiona 25 1 16.45 Middle School Marx, Christine 25 1 16.45

B. Resignation of Teacher Aides for the 2015/16 school year School Name Date Middle School Leibesberger, Casey 10/17/2015

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Board Meeting

Agenda # 5.1.3 10/19/15 5.1.3. CIVIL SERVICE STAFF

A. Probationary Appointment Savage, John, Cleaner, Middle School, effective October 19, 2015 (see supplementary material)

Franco, Renee, Senior Office Assistant, Scarsdale Middle School,

Fountain House, effective October 19, 2015. (see supplementary material) B. Change of Assignment

Orrico, Tammy, Clerk to Office Assistant 0.5, Scarsdale Middle School, Psychologists Office, effective October 19, 2015.

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CONFIDENTIAL

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SCARSDALE UNION FREE SCHOOL DISTRICT

STATUS OF PROBATIONARY APPOINTMENTS OF PROFESSIONAL STAFF 2015/16PROBATIONARY 3 (Appointed Prior to July 1, 2015)

TenureEffect.

School Teacher Area DateE Fitzpatrick, Matthew Art 9/1/16

F Pomerantz, Lisa Elementary Pre K-6 9/1/16

G Hoffee, Maggie Music 9/1/16G Holvig, Erik Elem Pre K-6 9/1/16G McCarren, Heather Elementary Pre K-6 9/1/16G Reinhardt, Caren Remedial Speech 9/1/16

H Rickard, Allison Elementary Pre K-6 9/1/16H Casal, Christopher Elementary Pre K-6 9/1/16H Sorenson, Catherine School Library Media Specialist 9/1/16

Q Liebowitz, David Elementary Pre K-6 9/1/16Q Soffel-Scheffler, April Elementary Pre K-6 9/1/16Q Wolfson, Donna Elementary Pre K-6 9/1/16

M Dukalskaya, Elizaveta Foreign Language 9/1/16M Han, Rachel Music 9/1/16M Tenzer, Elyse Home Economics 9/1/16

Board Meeting Agenda Item #5.2 10/19/15

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S Block, Emily Social Studies 9/1/16S Lambrix, Brittan Foreign Language 9/1/16S Modaferri, Vincent Special Education 9/1/16S Plunkett, Fallon Social Studies 9/1/16S Rossi, Katja School Library Media Specialist 9/1/16

D Dadabo, Dina School Psychologist 10/8/16D Tivnan, Kristina Special Education 10/18/16

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Student Enrollment Report Year over Year Comparison

2014-15/2015-16

Scarsdale UFSD

October 19, 2015

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4822

4808

4600

4650

4700

4750

4800

4850

2014-15 2015-16

Total Enrollment

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402

487

408 393

457

409

480

388 381

443

0

100

200

300

400

500

600

Edgewood Fox Meadow Greenacres Heathcote Quaker Ridge

Elementary Enrollment by School

2014-15 2015-16

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1544

1173

1534

0

200

400

600

800

1000

1200

1400

1600

1800

Middle High

Secondary Enrollment by School

2014-15

2015-16

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Edgewood Fox Meadow Greenacres Heathcote Quaker Ridge

2014-15 57 72 60 57 75

2015-16 66 75 59 55 63

2014-15 19.0 18.0 20.0 19.0 18.8

2015-16 22.0 18.8 19.7 18.3 15.8

0

10

20

30

40

50

60

70

80

Kindergarten Enrollment and Average Class Size

2014-15

2015-16

2014-15

2015-16

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Edgewood Fox Meadow Greenacres Heathcote Quaker Ridge

2014-15 69 88 61 76 62

2015-16 59 74 67 60 84

2014-15 17.3 17.6 20.3 19.0 20.7

2015-16 19.7 18.5 22.3 20.0 21.0

0

10

20

30

40

50

60

70

80

90

1st Grade Enrollment and Average Class Size

2014-15

2015-16

2014-15

2015-16

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Edgewood Fox Meadow Greenacres Heathcote Quaker Ridge

2014-15 64 70 64 59 74

2015-16 76 89 68 74 59

2014-15 21.3 17.5 21.3 19.7 18.5

2015-16 19.0 17.8 22.7 18.5 19.7

0

10

20

30

40

50

60

70

80

90

100

2nd Grade Enrollment and Average Class Size

2014-15

2015-16

2014-15

2015-16

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Edgewood Fox Meadow Greenacres Heathcote Quaker Ridge

2014-15 70 66 83 66 73

2015-16 62 72 60 58 79

2014-15 17.5 22.0 20.8 22.0 18.3

2015-16 20.7 18.0 20.0 19.3 19.8

0

10

20

30

40

50

60

70

80

90 3rd Grade Enrollment and Average Class Size

2014-15

2015-16

2014-15

2015-16

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Edgewood Fox Meadow Greenacres Heathcote Quaker Ridge

2014-15 69 85 48 71 82

2015-16 67 75 85 66 77

2014-15 17.3 21.3 24.0 23.7 20.5

2015-16 22.3 18.8 21.3 22.0 19.3

0

10

20

30

40

50

60

70

80

90

4th Grade Enrollment and Average Class Size

2014-15

2015-16

2014-15

2015-16

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Edgewood Fox Meadow Greenacres Heathcote Quaker Ridge

2014-15 65 93 77 64 83

2015-16 79 95 49 68 81

2014-15 21.7 18.6 19.3 21.3 20.8

2015-16 19.8 23.8 16.3 22.7 20.3

0

10

20

30

40

50

60

70

80

90

100

5th Grade Enrollment and Average Class Size

2014-15

2015-16

2014-15

2015-16

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6th 7th 8th Total

2014-15 385 386 361 1132

2015-16 403 382 388 1173

385 386 361

1132

403 382 388

1173

0

200

400

600

800

1000

1200

1400

SMS Enrollment by Grade

2014-15 2015-16

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9th 10th 11th 12th Total

2014-15 378 403 363 400 1544

2015-16 361 388 405 380 1534

378 403

363 400

1544

361 388 405

380

1534

0

200

400

600

800

1000

1200

1400

1600

1800

SHS Enrollment by Grade

2014-15

2015-16

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5

6

4

6

5

7

12

8

13

8

5

8

6

2

4

6

8

10

12

14

K 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th

K-12 Staff Student Enrollment N= 93

2014-15 N = 86

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SPECIAL EDUCATION STATS

• # of Out of District Special Education Placements = 48

• Special Education Classification Rate = 9%

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District Enrollment as of October 7, 2015Kg 1st 2nd 3rd 4th 5th Total 6th 7th 8th Total 9th 10th 11th 12th Total

Edgewood 66 59 76 62 67 79 409

Fox Meadow 75 74 89 72 75 95 480

Greenacres 59 67 68 60 85 49 388

Heathcote 55 60 74 58 66 68 381

Quaker Ridge 63 84 59 79 77 81 443

Middle School 403 382 388 1173

Senior High 361 388 405 380 1534

Total 318 344 366 331 370 372 2101

Total Enrollment 4808

District Enrollment as of October 7, 2015 W/O Staff ChildrenKg 1st 2nd 3rd 4th 5th Total 6th 7th 8th Total 9th 10th 11th 12th Total

Edgewood 66 57 74 62 66 78 403

Fox Meadow 75 74 88 72 75 93 477

Greenacres 57 66 68 58 85 49 383

Heathcote 53 58 73 56 64 66 370

Quaker Ridge 62 83 59 77 75 79 435

Middle School 391 374 375 1140

Senior High 353 383 397 374 1507

Total 313 338 362 325 365 365 2068 391 374 375 1140 353 383 397 374 1507

Total Enrollment 4715

Total Enrollment Excludes 48 Out of District Placements

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October 14, 2014 Scarsdale Union Free School District 2 Brewster Road Scarsdale, NY 10583 ATT: Stuart Mattey, Assistant Superintendent for Business

RE: Scarsdale UFSD District-Wide Athletic Field Master Plan Greetings: We are writing to provide our proposal for professional services to complete a district-wide athletic field master plan. We propose to lead a collaborative master planning process that develops a viable plan and path forward to updating the District’s athletic fields to meet 21st Century expectations. We propose to complete the following tasks as part of the master planning process:

• Our architectural and field consultant team will work collaboratively with the District’s Athletic Director and facilities staff to develop a useful master plan in order to achieve the goal of creating improved athletic fields throughout the district.

• Our team will develop conceptual plans and budgets—to be reviewed with the District—for potential improvements based on the available existing information for the following campuses:

o Edgewood Elementary School o Fox Meadow Elementary School* o Greenacres Elementary School* o Heathcote Elementary School o Quaker Ridge Elementary School o Scarsdale Middle School o Scarsdale High School

*It is not our intent to repeat any planning work already completed. We will update our existing work for these campuses for inclusion in the final plan.

• We will hold three meetings with the district to understand the current facilities challenges and goals for the future. We will gather input into the design options for further refinement in the final plan.

• The final deliverable will include a narrative description of the proposed work, 11 x 17 site diagrams and budgets for each proposed improvement.

kaeyer, garment & davidson architects, pc285 main street mount kisco, new york 10549p:914.666.5900 f:914.666.0051 kgdarchitects.com

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The project team that will complete this includes Principals and Associates from KG&D and our sports field consultant HMH Site & Sports Design. The individuals of the project team will include:

• Russell Davidson, FAIA, President of KG&D Architects, PC – Principal-in-Charge

• Erik J. Wilson, AIA, Associate Principal of KG&D Architects, PC

• Brian O. Mangan, AIA Associate of KG&D Architects, PC

• Scott Hughes, HMH Site & Sport Design – Sports Field Consultant

We propose to complete the above tasks and activities for a lump sum fee of $10,500. Our team is prepared to begin upon notice to proceed and to complete the planning within 2-3 months so that potential athletic field projects can be coordinated with the other District work under consideration. Reimbursable expenses will be limited to the costs for printing and the cost of express delivery services related to the project. There would be no invoices for typical in-house printing or plotting of documents, travel to and from the project site or proximity, meals or fax and phone use related to the project. Our goal is to provide the District with tangible information and a detailed and malleable roadmap for improving and maintaining your athletic fields. We look forward to continuing our work with the Scarsdale Union Free School District and hope that we can continue to be a valued asset you may rely upon. Please feel free to contact me should you have any questions or concerns regarding this proposal. Sincerely: KAEYER, GARMENT & DAVIDSON ARCHITECTS, PC Russell A. Davidson, FAIA President

Approved & Accepted:

___________________________________

Signature Date

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October 14, 2014 Scarsdale Union Free School District 2 Brewster Road Scarsdale, NY 10583 ATT: Stuart Mattey, Assistant Superintendent for Business

RE: Scarsdale UFSD: 2017 Pre-Bond Planning Proposal Greetings:

The KG&D team looks forward to continuing to assist the Scarsdale UFSD in improving and maintaining high quality educational facilities to best prepare your students for 21st Century challenges and opportunities. We will actively listen to the District and its constituent’s concerns in order to create a project proposal that will both update and repair the school’s infrastructure while enhancing your ability to deliver superior educational programming. We are committed to helping the District find the right blend of projects so that the proposal meets the full range of facilities concerns. We understand these concerns include: improvements to academic facilities, arts facilities, athletic facilities and playing fields as well as responsible capital maintenance and replacement projects. This proposal is for the services requested by the District to assist in the process of assembling a bond referendum proposal in 2017. It includes the planning, conceptual design, budgeting and meetings that will be required to assemble a balanced and appropriate scope of work that can be presented to voters. This work will focus on the second phase of analysis and review of the future of the Greenacres School and the coordination, development, and prioritization of earlier district-wide planning initiatives. This planning work will build upon the work already completed including:

• District-wide Feasibility Study – 2014 • Scarsdale High School Master Plan – 2014

Furthermore, it will also incorporate the ongoing planning efforts:

• Building Conditions Survey and Five Year Plan – 2015 / 2016 • District-wide Playing Fields Study – 2015 / 2016

It is anticipated that we will collaborate with a number of district committees during this process, beginning with the expanded Greenacres School planning committee, transitioning to

kaeyer, garment & davidson architects, pc285 main street mount kisco, new york 10549p:914.666.5900 f:914.666.0051 kgdarchitects.com

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building level committees and followed by a district-wide committee to assemble the 2017 proposal. It is our understanding that these committees will be advisory to the Board of Education who will lead the overall process and make all final decisions on the scope and budget for the proposal. The process and deliverables that are included in this proposal are more specifically outlined below:

• Greenacres Study – Phase Two

o Meet with the expanded committee to review all work completed to date. o Explore additional options requested by the Committee including conceptual

design, budgeting and 3D modeling. o Meet with the Committee to review this material and to assist them in formulating

their recommendation to the Board of Education. This includes reviewing the options with the Committee to facilitate the ranking of options based on how each satisfies the known challenges.

o We will refine the “Good, Better, Best” design options including artist’s renderings, conceptual design, budgeting and a narrative description of the rationale behind the approach as well as it features and benefits.

o In total the process is anticipated to take 3-4 meetings and can be completed by the end of 2015.

o The process and the final recommendations will be documented in pdf format and as a bound 11 x 17 booklet.

• District-Wide planning will incorporate the following tasks and activities:

o Meet with the building level committees and the district-wide committee to review all of the work completed to date. This will include presentations by the architectural and engineering team and the sports field specialists so that all issues are clearly understood.

o Facilitate the assemblage of “packages” of work at each District location to assist the Committee in prioritizing a balanced scope of work that can be supported by the District. This process will be guided by the building level committees by meeting with each one two to three times for a total of 20 meetings.

o As part of this process, some limited conceptual design and alternative approaches may be explored with related refinement and modification of budgets.

o Create presentations that clearly show the prioritized work proposed at each school location.

o Review the progress of the planning process with the District-wide Committee on a monthly basis with an estimated total of 6 meetings.

o Meet with the District’s construction manager to coordinate and reconcile budgets. o Generate and present progress reports to the Board of Education at 3 points

during the process.

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o Assist the District with the SEQRA process (EAF forms) to facilitate the approval of

a bond resolution o Assist the District with the communication of the final proposal to the public by

creating a PowerPoint presentation summarizing the proposal as well as an 11 x 17 booklet in pdf and print versions.

o Attend up to three public forums to assist the District in communicating the proposal to the voters.

We propose to complete this planning work with the same team of professionals that have worked with the district for the past two years. This planning work will be led by firm principals Russell Davidson, FAIA and Erik Kaeyer, AIA with the support of the firm’s senior architects and interior designers. We will also continue to work with our consulting engineers including OLA Engineers and Damiano Barile Engineers as well as sports field specialist and landscape architect HMH. We are prepared to start this work immediately and will maintain an overall project schedule to meet the District’s goal of a bond vote no later than May of 2017. We propose to complete this work for a fixed fee of $64,500. Reimbursable expenses will be limited to printing of materials and express mail services related to the project. This proposal does not include materials testing or surveys, test borings, traffic or environmental studies, destructive testing or detailed structural analysis. These tasks are not anticipated to be necessary at this stage of the process but if this changes we will review the requirement in advance and obtain approval from the district prior to proceeding. If the number of meetings or duration of the planning process exceeds the amounts listed in this proposal, the fee will need to be equitably adjusted. Our team has enjoyed working with you and the District and we look forward to continuing to collaborate on projects that preserve and advance the standard of excellence firmly established by the Scarsdale UFSD. As always, please feel free to contact me should you have any questions or concerns regarding this proposal. Sincerely: KAEYER, GARMENT & DAVIDSON ARCHITECTS, PC Russell A. Davidson, FAIA President

Approved & Accepted:

___________________________________

Signature Date

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Board Meeting Agenda Item #6.3 10/19/15

SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York

MEMORANDUM DATE: October 16, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: New Textbooks Background: New York State Education Law provides that “Boards of Education . . . shall designate textbooks to be used in the schools under their charge.” Board Policy #4511 defines textbooks, publishes criteria for their selection, and establishes procedures for their adoption. The list with the proposed new textbooks is attached. As has been the custom, Board members will have an opportunity to review the books before giving final approval at the next Board meeting. TH:lqr Attachments

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Board Meeting

Agenda Item # 6.5

10/19/15

SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

MEMORANDUM

DATE: October 19, 2015 TO: Dr. Thomas Hagerman FROM: Stuart P.G. Mattey RE: Greenacres Feasibility Committee - Reconvened

Background: The Board of Education approved the composition of the reconvened Greenacres Feasibility Committee at its meeting on October 7th. I have been informed that two of the committee members, David Siegel representing the Greenacres PTA and Debbie Leitner a Greenacres staff member, will not be able to participate in the committee. The Greenacres PTA position will be filled by Mr. Paul Hong. The Staff member position will be filled by librarian Carole Phillips who has volunteered to serve on this committee. To that end, it is my recommendation that the Board of Education approve the following resolution: WHEREAS, the Board of Education previously approved the appointment of individuals to the reconvened

Greenacres Feasibility Committee at its meeting on October 7, 2015; and

WHEREAS, Greenacres PTA representative David Siegel and Greenacres staff member Debbie Leitner have

resigned as members of this committee;

THEREFORE, BE IT RESOLVED that the Board of Education hereby approves the appointment of Paul

Hong representing the Greenacres PTA and staff member Carole Phillips to the reconvened Greenacres Feasibility

Committee.

SCARSDALE UNION FREE SCHOOL DISTRICT

SCHEDULE OF INVESTMENTS

September 30, 2015

ACCOUNT DESCRIPTION BOOK BALANCE

% OF TOTAL

INVESTMENTS

INTEREST

RATE %

DATE OF

MATURITY

SAFE & SOUND®

STAR RATING

****10-101 Cash - Chase Checking II 3,477,981.27$ 0.00 Sound

10-106 Cash - Chase Money Market 298,148.65 0.05

60-102 Chase - T&A Flex Account 182,192.48 0.05

60-109 Chase - T&A Payroll Account 612,377.86 0.00

TOTAL JPMORGAN CHASE BANK 4,570,700.26$ 6.05%

M&T BANK ****10-107 Cash - M&T Bank 1,004,062.87$ 0.10 Sound

10-108 M&T Bank - Debt Service Reserve 547,278.98 0.10

43-113 M&T Bank - Scarsdale Family Assistance 12,582.32 0.05

TOTAL M&T BANK 1,563,924.17$ 2.07%

PEOPLE'S UNITED BANK ****10-125 Cash - People's Bank 11,000,000.00$ 0.30 Sound

TOTAL PEOPLE'S UNITED BANK 11,000,000.00$ 14.57%

TD BANK, N.A. ****10-103 TD Bank - Money Market 13,097.19$ 0.10 Sound

TOTAL TD BANK 13,097.19$ 0.02%

JPMORGAN CHASE BANK, N.A.

Page 1 of 2-113-

ACCOUNT DESCRIPTION BOOK BALANCE

% OF TOTAL

INVESTMENTS

INTEREST

RATE %

DATE OF

MATURITY

SAFE & SOUND®

STAR RATING

****10-104 Webster Bank - Rapid Deposit 1,548,999.57$ 0.25 Sound

10-109 Webster Bank - Payroll 1,774.65 0.15

10-121 Webster Bank - Money Market 32,090,821.15 0.25

10-122 Webster Bank - Tax Certiorari 2,596,180.93 0.15

10-124 Webster Bank - Retirement Reserve 1,405,626.05 0.15

20-106 Cash - Webster Bank Cafeteria 497,541.10 0.15

32-101 Cash - Webster Bank - CPF 1,497,912.11 0.25

61-101 Cash - Webster Bank Athletics 34,114.00 0.15

TOTAL WEBSTER BANK 39,672,969.56$ 52.53%

Not Rated

42-112 Cash - Class - Kelly's Corner 15,270.05$ 0.06

43-112 Class - Scholarships 11,696.59 0.06

TOTAL NYCLASS 26,966.64$ 0.04%

NEW YORK LIQUID ASSET FUND (NYLAF) Not Rated

10-119 Treasuries - NYLAF 989,900.00$ 0.32 2/15/2016

10-119 Treasuries - NYLAF 1,980,420.00 0.40 11/15/2016

10-119 Treasuries - NYLAF 5,692,452.90 1.13 11/15/2017

10-120 Citibank - CD 10,010,856.35 0.01 9/30/2015

TOTAL NYLAF 18,673,629.25$ 24.73%

TOTAL INVESTMENTS 75,521,287.07$ 100.00%

WEBSTER BANK, N.A.

NEW YORK COOPERATIVE LIQUID ASSETS SECURITIES SYSTEM

(NYCLASS)

Page 2 of 2-114-

Board Meeting Agenda Item #7.1 10/19/15

SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York

MEMORANDUM

DATE: October 15, 2015 TO: Dr. Thomas Hagerman FROM: Stuart P.G. Mattey RE: Proposals from KG & D Architects

- District-Wide Fields Master Plan - Pre-Referendum Planning

Background: As part of the planning for a proposed Bond Project Vote in May 2017 the District’s architectural firm has prepared and submitted two proposals. The first proposal is for Pre-Referendum Planning in which the firm will assist the District in the process of assembling a bond referendum proposal for the Spring of 2017. This work will include the attendance at meetings for committees which have been or will be formed as part of this process, conceptual designs, budgeting and planning. Also, included in this proposal is the work related to the continued study of Greenacres Elementary. This type of proposal and related work is typical for school districts that are planning a large scale project. The proposal cost of $64,500, based on my experience, is in line with the tasks to be completed. The second proposal is for the development of a district-wide master plan for fields. The District has 33 acres of athletic fields that are in constant use for outdoor recess, instructional purposes, athletics and community use activities. Historically the District has not dedicated funds to maintain these areas and many of the fields are in need of significant repair. A master plan for fields will allow the District to thoughtfully plan for all field spaces taking into such focus areas as account constituent utilization, frequency of use, safety and field integrity. Work that was scheduled for the planned improvement of the Dean Field will be delayed pending the outcome of this study and a possible re-prioritization of field work projects to be considered for project-improvement or bond projects.

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Recommendation:

In order to continue to move forward with planning for a proposed Bond Project Vote in May 2017 it is my recommendation that two resolutions be approved as follows:

1) BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education approve the cost proposal for 2017 Pre-Bond Planning Proposal from KG & D Architects, P.C. in the amount of $64,500 plus qualifying reimbursable expenses; and

BE IT FURTHER RESOLVED, that the Board hereby authorizes the Assistant Superintendent for Business to execute the agreement between the District and the above listed vendor.

2) BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education approve the cost proposal for District-Wide Master Plan for Fields from KG & D Architects, P.C. in the amount of $10,500; and

BE IT FURTHER RESOLVED, that the Board hereby authorizes the Assistant Superintendent for Business to execute the agreement between the District and the above listed vendor.

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Board Meeting

Agenda Item #7.2

10/19/15

SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

MEMORANDUM

DATE: October 19, 2015 TO: Dr. Thomas Hagerman FROM: Stuart P.G. Mattey RE: Greenacres Feasibility Committee - Reconvened

Background: The Board of Education approved the composition of the reconvened Greenacres Feasibility Committee at its meeting on October 7th. I have been informed that two of the committee members, David Siegel representing the Greenacres PTA and Debbie Leitner a Greenacres staff member, will not be able to participate in the committee. The Greenacres PTA position will be filled by Mr. Paul Hong. The Staff member position will be filled by librarian Carole Phillips who has volunteered to serve on this committee. To that end, it is my recommendation that the Board of Education approve the following resolution: WHEREAS, the Board of Education previously approved the appointment of individuals to the reconvened

Greenacres Feasibility Committee at its meeting on October 7, 2015; and

WHEREAS, Greenacres PTA representative David Siegel and Greenacres staff member Debbie Leitner have

resigned as members of this committee;

THEREFORE, BE IT RESOLVED that the Board of Education hereby approves the appointment of Paul

Hong representing the Greenacres PTA and staff member Carole Phillips to the reconvened Greenacres Feasibility

Committee.

Board Meeting Agenda Item #9.1.1 10/19/15

SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

MEMORANDUM DATE: October 15, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: Gifts Background:

The Board’s gift policy provides that the Board approve gifts valued in excess of $1,000. The following gift has been offered and is in line with the Board’s revised policy:

Approximately $11,600.00 is being presented by the Scarsdale Middle School Parent Teacher Association (PTA) to make improvements to the Middle School library and replace the school’s only laminating machine.

(Donor: Scarsdale Middle School Parent Teacher Association) Recommendation: I recommend that the Board accept the gift with thanks. TH/ha Attachment

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