Board of Directors’ Meeting

AGENDA

Wednesday, April 18, 2018 4:30 p.m.

Board of Education Office, Chesley

1. Welcome / Opening Remarks 2. Approval of the Agenda/Conflict of Interest Declaration

3. Approval of Minutes of February 21, 2018 (p. 2) & Business Arising ** 4. PRESENTATION – Insurance Presentation –Matt Brown, Nicol Insurance

5. Reports

President

OACAS

Foster Parent Association

Chief Executive Officer (p. 6) Letter re Re-alignment of Ministry of Children & Youth Services Program

Supervisor Portfolios (p. 9)

Community, Governance and Stakeholder Relations Committee Minutes from April 11, 2018 (p. 10) Six OACAS Strategic Councils Diagram (p. 14) Nomination Slate (p. 15)

Service and Quality Committee Minutes from April 4, 2018 (p. 16)

Finance, Risk Management and Audit Committee Minutes from April 18, 2018 Meeting (not available for package)

6. New Business 7. In-Camera (if required) 8. Next Meeting – Wednesday, May 16, 2018 at 4:30 p.m. in Chesley.

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Board of Directors’ Meeting

MINUTES

Wednesday, February 21, 2018 Owen Sound Board Room

Present: Selwyn Hicks (Chair), Donald Porterfield, Christena Dawson, Jamie McKinnon (phone)

and Linda Van Sligtenhorst, Julie Lawrence (phone), Marie Tudor, Renee, Tim Nicol Staff: Phyllis Lovell, Julie Lipsett, Jeff Nicol, and Anne Bester Guests: Nancy Craig, Foster Parent Association Regrets: Don Moore and George Sanz, Gary Harron Recorder: Darlene Gafoor

1. Welcome / Opening Remarks

Selwyn Hicks welcomed board members, guests and staff.

2. Approval of the Agenda / Conflict of Interest Declaration

BE IT RESOLVED

THAT the Board accepts the agenda as presented.

MOVED by Don Porterfield; SECONDED by Linda Van Slightenhorst CARRIED

No conflict of interest to declare. 3. Approval of the Minutes from January 17, 2018 & Business Arising

BE IT RESOLVED

THAT the Board accepts the minutes from January 17, 2018 meeting as presented.

MOVED by Don Porterfield; SECONDED by Linda Van Slightenhorst CARRIED

4. Presentation – Bruce Grey Child and Family Services Labour Disruption Plan

Anne Bester, Director of Service presented on BGCFS’ Labour Disruption Plan.

Ms. Bester indicated the business continuity planning is required as the result of a crisis in the

organization that can occur through a labour disruption, disaster or a pandemic.

In the case of a pandemic, since we provide a mandatory service, our staff are priority for anti-viral

medication from Public Health.

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Board of Directors’ Meeting Minutes – Wednesday, February 21, 2018 Page 2 If we have business interruption, we could call upon staff from another child welfare organization to

come and assist. We are in the preliminary stages of having conversations with other CPIN agencies in

the Southwest Zone regarding supporting telephone screening and initial documentation input into CPIN

in the event of a disruption. There is a plan to delegate if the Senior Team is not available to work.

The Board appreciates that this work has been done as having a contingency plan is important.

5. Reports

Board Chair

Mr. Hicks will be attending the Spring OACAS Leadership Meeting on March 4th and 5th, 2018.

On February 20th, Mr. Hicks participated in a OACAS webinar on Cultural Considerations and Diversifying

Board Representation Recruitment and Retention.

Nancy Craig; Foster Parent Association

The event at Great Wolf lodge was well received. Everyone had a wonderful time.

Julie Lipsett and Nancy have met around communication and changes have been discussed.

Chief Executive Officer

Phyllis Lovell presented on her report.

Phase Two of One Vision One Voice project was launched this month and focuses on diversity. The

Board has been inclusive and will continue to be moving forward.

The Memorandum of Understanding (MOU) with Saugeen First Nations is in its final stages of

completion with the final revisions/updates being completed. This is a positive step for Saugeen First

Nation and BGCFS. Two board members, Buck Hicks and Gary Harron are members of this working

group. A new approach between BGCFS and Saugeen First Nations is currently being discussed. BGCFS

will show a willingness to recognize the historical harm caused to Indigenous children.

OACAS had made a provincial apology and we as a sector will attempt to make the apology real at the

local level.

BGCFS and Chief and Counsel of Saugeen First Nations have contributed to the cost of a facilitator and

chose Kenn Richard who is one of the authors of The Other Side of the Door. Mr. Richard is also the

founding Executive Director of Native Child and Family Services of Toronto.

We are going to host one of our Board Meetings on the Nation and we will invite Chief and Counsel to

attend as our meetings are public meetings. This will provide our board members with a reason to visit

the Nation.

Ms. Lovell attended a provincial meeting yesterday at OACAS and the agenda included developing an

understanding of the Indigenous commitments and how to move forward with them. There is another

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Board of Directors’ Meeting Minutes – Wednesday, February 21, 2018 Page 3 provincial meeting in the fall at Rama. We are returning to Rama because the Nations have requested

real action and progress from child welfare that we are on a new path and want us to show them that

our words translate into action.

Community, Governance and Stakeholder Relation Committee At the meeting, the committee discussed the idea of posting board minutes externally on the Bruce Grey

Child and Family Services website allowing the public to view them. There was a motion to bring this

recommendation to the FRMA Committee at their February 14th meeting to review and discuss whether

the committee foresees this as a risk factor to the agency. The FRMA Committee was in support that

the board minutes can be posted on our public website. The minute taker will ensure that there are

enough detail in the minutes to explain the decisions that are made. Other agencies do this and our

minute taker will consult with those agencies that have this practice.

Service & Quality Committee Donald Porterfield presented the report from the February 7th, 2018 meeting. Jason Dedrick and Judy Moir, both service leaders, presented on services to 16 and 17 year olds. Ryan Thompson, Quality Assurance leader presented on Identify Based Data Directive which came into effect on February 5, 2018. The committee was presented with a short video to recognize Black History Month. Kim Fleming had presented the video where she had interviewed Blaine Courtney, Emancipation Festival Chair last year.

BE IT RESOLVED

THAT the Board accepts the Service & Quality report as presented.

MOVED by Don Porterfield; SECONDED by Christina Dawson CARRIED

Finance, Risk Management and Audit committee Jeff Nickel presented the report from the meeting on February 14, 2018. George Sanz is away on vacation. Mr. Nickel reviewed the Q3 report. As of December 2017, we were showing a $570,195 surplus, however, we are still projecting to have a deficit of $104,035. The Balanced Budget Fund of $104,035 will offset this deficit.

BE IT RESOLVED

THAT the Board accepts the FRMA report as presented.

MOVED by Tim Nicol; SECONDED by Don Porterfield CARRIED

6. New Business No new business. 7. In-Camera (required)

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Board of Directors’ Meeting Minutes – Wednesday, February 21, 2018 Page 4 The Board of Directors meeting moved in-camera and the CEO and Staff were asked to leave the

meeting.

8. Next Meeting – Wednesday, March 21, 2018 at 4:30 in Walkerton.

9. Adjournment

THAT the Board of Directors meeting be adjourned.

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April 2018 CEO Report

The snow is falling as I write this April Board Report. I am sure we are all longing for spring and

the return of warm, sunny weather. In the meantime, there are many change processes

underway at Bruce Grey Child and Family Services.

Between the 1960s and mid-1980s, thousands of Indigenous children across Canada were

removed from their families and placed with non-Indigenous foster or adoptive parents. In

2009, two Sixties Scoop survivors from Ontario launched a class action lawsuit against the

Government of Canada on behalf of an estimated 16,000 children involved. The claimants and

Canada have now reached a proposed settlement to provide compensation for certain survivors

of the Sixties Scoop.

The settlement applies to individuals who are registered Indian or Inuit people, who were made

permanent wards of the province and who were raised in a non-indigenous family.

With the support of a retired staff, we have completed the work on records disclosure

requested by affected individuals. We are very grateful to partner with M’Wikwedong Native

Cultural Center to complete the next step in the disclosure process. Renee Abram and her

board have agreed to support individuals who are seeking disclosure through this process.

Claimants will be offered the opportunity to have staff from the center as a support person at a

meeting with BGCFS. M’Wikwedong staff can offer personal support, ceremony and referrals

to Southwestern Ontario Aboriginal Health Access Center. The process of receiving disclosure

may be a difficult experience for individuals and we share a wish with M’Wikwedong to ensure

that participants are supported through this process.

Metis people are excluded from the current settlement but we expect that the barriers to their

participation will be resolved. We can expect a second round of disclosure requests when this

occurs.

I want to thank Alison Holmes for her leadership during our process. Alison is a supervisor in

Family Based Care and she manages our adoption services. Alison brings both personal and

professional knowledge to our efforts on behalf of claimants. Alison is an Indigenous adoptee

who was raised in a non-indigenous family. She has shared her life’s experience with BGCFS

and her experience of re-connecting with her family and her culture. We are grateful to her for

her insight and her courage to share her experience so that we can learn.

United Way held their AGM this month. They celebrated their successful 2017 campaign. They

raised in excess of 1.2 million dollars during this year’s campaign. The AGM is showcase for the

United Way’s Tre-investment back in our community through grants to community partners.

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2

To that end, St. John’s Ambulance received a grant to provide vulnerable adults and families

with First Aid Kits. BGCFS was the recipient of 25 kits. Thanks to the St. John’s Ambulance for

thinking about us and the families we serve.

We will receive a grant on April 1st from UWGB to support camp, winter warmth and food

flexibility. Our support to families will continue unchanged this year as a result of this grant.

It costs the UWGB $8.2 cents to raise a dollar to invest in our community. If you look at

Canadian charities on line to see how efficient they are, you will be amazed by this

organization. This is a remarkably low cost for fundraising. Please consider the United Way

when you plan your personal giving. They are an efficient charity that does a world of good in

our community.

Jordan’s Principle is a child first initiative that applies to indigenous children. Jordan Anderson

was a First Nation child from Norway House in Manitoba. He was born with a rare medical

disorder. The federal government and the provincial government could not agree on who

should pay for the supports and medical assistance that he needed to live at home. As a result,

Jordan died in hospital without spending a single day at home. A court care resulted and in

2007, a Private Members bill was introduced into the House of Commons and passed that

requires all government services to provide necessary services regardless of whether the

question of fiscal responsibility has been settled. In January 2016, a case was brought to the

Canadian Human Rights Tribunal who ordered the federal government to implement Jordan’s

Principle ‘to its full meaning and scope.’ This initiative was led by Cindy Blackstock and the First

Nations Child and Family Caring Society (fncaringsociety.com).

We now have two local navigators who work for Indigenous and Northern Affairs Canada who

assist local families to identify unmet medical needs and assist them to obtain funding. This

service is for all First Nations children, under age 18, who are registered or eligible for

registration, both on and off reserve.

The Chiefs of Ontario have hired a consulting firm to conduct a Special Study to understand the

issues surrounding First Nations child and family well-being. They are hosting a series of

regional consultations to obtain input from a variety of perspectives. I attended a meeting on

March 23rd, 2018 in London. The meeting was attended by individuals who work for or lead

local First Nations that are situated in the West Region of the Ministry of Child and Youth

Services. Some of the zone child welfare agencies were present. Many of the Indigenous

people attending expressed frustration that the focus was on consultation rather than

negotiation with the provincial government to proceed with changes that have already been

identified as more supportive and helpful to families. The consultants will generate a report

that will be shared with the Chiefs of Ontario. We do not know if it will be shared publically.

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3

Thank you to Gary Harron and Buck Hicks for attending the Memorandum of Understanding

meetings with Saugeen First Nation. We believe that we have an agreement that is ready for

review by Chief and Council and board endorsement. This achievement reflects a decade of

work started by legacy Bruce CAS. The Governance Committee will see the MOU at the next

meeting.

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Ministry of Children and Youth Services

Ministère des Services à l’enfance et à la jeunesse

West Region Région de l’Ouest Suite 203, 217 York Street 217, rue York, bureau 203 P.O. Box 5217 C.P. 5217 London ON N6A 5R1 London ON N6A 5R1 Tel: 519-438-5111 Tél. : 519 438-5111 Fax: 519-672-9461 Téléc. : 519 672-9461 Toll Free: 1-800-265-4197 Sans frais : 1 800 265-4197 TTY: 519-663-5276 ATS : 519 663-5276

April 3, 2018 Ms. Phyllis Lovell and Mr. Selwyn Hicks Bruce Grey Child and Family Services 640 Second Avenue East Owen Sound, ON N4K 2G8 Dear Ms. Lovell and Mr. Hicks:

RE: Realignment of MCYS Program Supervisor Portfolios

As a West Region Children's Service team, we have been taking steps to streamline and specialize our portfolios in order to provide increased consistency, comprehensive knowledge of various initiatives, and to promote strong collaboration. We strive to be an innovative and integrated team that supports positive outcomes for children and youth. In doing this, we highly value collaboration, accountability, integrity, and being child and youth centred. Effective immediately, I have assumed the role of lead Community Program Manager for Child Welfare across West Region. The program supervisor for your organization will be Shaun Cassar. Shaun is looking forward to working with you and can be reached at 519-438-5111 x 3307, or by email at Shaun.Cassar@ontario.ca. Sincerely,

Jennifer Evans Community Program Manager c: Shaun Cassar, Program Supervisor

Sylvie Girard, Program Supervisor

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Bruce Grey Child and Family Services

Community, Governance and Stakeholder Relations Committee Meeting

Minutes

Wednesday, April 11, 2018

Present: Christena Dawson (Chair), Selwyn Hicks, Don Moore, and Marie Tudor Community Member: Christine John Staff: Phyllis Lovell and Julie Lipsett Regrets: Renee Abram Recorder: Kim Fleming

1. Welcome / Opening Remarks Christena Dawson welcomed everyone to the meeting. 2. Approval of the Agenda

BE IT RESOLVED

THAT the agenda be approved as presented.

MOVED by Don Moore; SECONDED by MarieTudor CARRIED No conflict was declared. 3. Approval of the Minutes

BE IT RESOLVED

THAT the minutes of the January 10, 2018 meeting be approved as presented.

MOVED by Selwyn Hicks; SECONDED by Don Moore CARRIED 4. Policy Review

GOV-010 Mission Vision, Beliefs and Value (brought forward from January meeting)

PRO-042 Nominating Committee (brought forward from January meeting)

The committee reviewed both policies brought forward from January’s meeting.

Pg. 10

BE IT RESOLVED THAT the Standard and Procedure GOV-010 be approved as presented.

MOVED by Don Moore; SECONDED by Christine John CARRIED

BE IT RESOLVED

THAT the Standard and Procedure PRO-042 be approved as revised. MOVED by Christine John; SECONDED by Marie Tudor CARRIED 5. Introducing the 6 OACAS Strategic Councils The Ontario Association of Children’s Aid Societies (OACAS) has launched the Strategic Council Bulletin which provides value-added information about the important work of the six Strategic Councils. The Strategic Bulletin will highlight specific topics quarterly with the intention of bringing clarity and understanding to the subject matter, providing helpful resources and answering questions that the Board may have. OACAS is always looking for board members to populate the Strategic Councils. The advantage of having one of our board members sit on one of the Strategic Councils is it would bring a ‘rural voice’ to the table, it would be a voice for our two First Nations Communities and it would reflect the uniqueness and work of Bruce Grey Child and Family Services. It would be a commitment of a two-year term. The Governance Committee will bring this to the full board at the April meeting and ask if there is anyone interested in joining one of the six Strategic Councils. Julie Lipsett, Director of Family Based Care is a member of the Sustainability of the Child Welfare System Council. The Sustainability Council discussions are around funding and amalgamation. The role of each of the Strategic Councils is to provide OACAS with sector input and strategic advice on broad topic areas to inform which provincial child welfare priorities will be addressed. The meetings are attended either in person or via video/teleconferencing. Currently, our Board Chair and Chair Elect attend our quarterly provincial child welfare leadership meetings. Board members are also elected by the Southwest region to represent the sector on the OACAS Board. Our past chair, Gary Harron has sat on the OACAS Board. 6. Election In March of this year, an Ontario MPP formally proposed that the province lower the voting age from 18 to 16. The OACAS has put together a package of election forms that has been sent out to our foster parents and our youth. Beginning this year, 16 and 17 year olds can register now as an Ontario voter and on their 18th birthday, they will automatically get added to the voter’s list and will be ready to vote. The Committee will recommend to the Board that two board members and one person from the Senior team participate in a private meeting with each of our three current MPP’s. It would be Lisa Thompson in Huron/Bruce; Jim Wilson in Simcoe/Grey and Bill Walker in Bruce/Grey-Owen Sound. This is a terrific opportunity to raise the child welfare profile of the sector and to hear about the global operation of child welfare.

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At our April Board Meeting, the Committee will ask for volunteers from the Board and we will coordinate these meetings with our child welfare collegues as they may have the same plan and only one meeting from the sector needs to happen with each elected MPP. We will follow the lead of OACAS around the questions we will ask. Youth in Care Day is scheduled for May 2018. This year, our youth are invited to the University of Toronto and will be focusing on voter development and will be encouraging youth to embrace the challenges that come with voting. There are three youth from our organization who will be attending. 7. Relationship with Chippewas of Nawash (letter from Chief Nadjiwon) Phyllis Lovell spoke about the letter she received on February 5, 2018 from Chief Nadjiwon of Chippewas of Nawash in Neyaashiinigmiing. The letter referenced Cindy Blackstock’s successful Canadian Human Rights tribunal and the recent proposed changes to Ontario’s child welfare system. Chippewas of Nawash has initiated a community driven consultation process to address child welfare models, jurisdiction, policies and procedures including alternatives to court and foster care. The letter indicates that the Nation is not prepared at this time to accept a transfer of responsibilities for the safety of children in their community. The letter also indicates that they do not want to feel pressured to utilize a Customary Care process with us until such time as the consultation process is complete. In the mean time, this has been a very difficult challenge for our organization when the children in the community require some kind of intervention. We have to be very clear as a child welfare organization that we need to meet our standards and obligations that are set out by the Ministry. We will continue to have conversations with Chippewas of Nawash and work at removing the barriers and building the bridge together. We will continue to review each individual situation and plan accordingly. We will provide resources as required to support the families and children on the nation. Ms. Lovell happily shared with the committee that today, BGCFS and Saugeen First Nations signed a Memorandum of Understanding. We are moving in the right direction and our hope is that we will engage in the same process to develop a MOU with Chippewas of Nawash when they are ready. 8. Indigenous Advisory Committee (terms of reference) The Indigenous Advisory Committee Terms of Reference has been deferred to the next meeting when we present the Memorandum of Understanding between Bruce Grey Child and Family Services and Saugeen First Nations. 9. Annual General Meeting – Wednesday, June 27, 2018

BE IT RESOLVED

THAT the committee recommend to the Board that the Annual General Meeting be scheduled for Wednesday, June 27th, 2018 beginning at 8:00 a.m. at the Bruce County Museum & Cultural Centre in Southampton.

MOVED by Don Moore; SECONDED by Christine John CARRIED

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The committee reviewed the Board Matrix and will recommend to the Board that we post for one board position bringing the number from 12 members to 13. We did not fill the board vacancy left by Douglas Pollington. The posting will indicate that we are recruiting for someone from our Metis community and/or a youth in care.

BE IT RESOLVED

THAT the Governance Committee recommend to the Board to nominate Christine John and Gord Hammer as part of the nomination slate.

MOVED by Don Moore; SECONDED by Marie Tudor CARRIED 10. Other Business No other business 11. In-Camera (if required) No In-Camera 12. Adjournment

BE IT RESOLVED

THAT the meeting be adjourned at 7:00 p.m. MOVED by Don Moore; SECONDED by Selwyn Hicks CARRIED 13. Next Meeting is scheduled for Wednesday, May 9, 2018

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OACAS Engagement and Decision-Making StructuresJanuary 2017

LEGEND

Strategic Councils

Program Steering Committees

Project Steering Committees

Working Groups

Network Groups

Communities of Practice

Stakeholders Groups

Katelynn Sampson Inquest

Jeffrey Baldwin Inquest

PACY, Sector Reference

Group

Inter-Agency Protocol

Standards and Other

Requirements

PACY Investigations

Coroner’s Oversight

Recommendation

Motherisk

Senior Counsel

ViewpointHistory

Directors of Service (DOS) and Aboriginal

DOS

Kinship Service

Managers

YouthCAN Adhoc

Resource Managers

Caring for Children and

Youth Council

One Vision One Voice Reference

Group

French Language Services

Centre of Excellence

for Immigration

Issues

TBD

Provincial Communications

Network

Service User’s Committee

(TBD)

TBD

TBD

One Vision One Voice Advisory

TBD

TBD

CPIN Service Coordination

CPIN Deployment

Finance Leaders

Funding Model Review

TBD

CPIN Sustainment Coordination

and Oversight

Agency Training Leaders

HR Interagency

Volunteer Administration

Peer Support

Performance Indicators

Ontario Research and

Evaluation

After Care Benefits Program

Shared Services

Implementation

TBD

IT Leaders

OACAS Benefits

Consortium

Adoption and Permanency

TBD

Governors Executive

ELS Excecutive

Tools Administration

Policy and Legislation

Residential Services

Anti- Oppression Roundtable

TBD

TBD

TBD

Authorization

Worker Safety

Labour Relations

OACAS Learning Advisory

Professional Regulation

Quality Leaders (Q-Net)

Academic partners / SSHRC

Grant

Broader Public Sector Compliance

Data QualitySupport

Team

Provincial Project

Management Committee

OACAS Board of Directors

Service Excellence

Equity of Outcome

Public Engagement, Advocacy and

Stakeholder Engagement

Human Resources Excellence

Sustainability of the Child

Welfare System

Governor’s Council

Executive Leadership

Section (ELS)

Aboriginal Forum

Research, Outcomes and Accountability

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Bruce Grey Child and Family Services

NOMINATIONS SLATE

2018

CHRISTINE JOHN is a Communications Specialist at the Bruce Power Visitors’ Centre. Since 2005, Christine has held various roles at Bruce Power including Junior Business Analyst, Finance Specialist, Payroll Supervisor, Diversity Lead and Communications Specialist in Aboriginal Relations. Christine earned her Bachelor of Arts degree in Political Science from the University of Windsor 1995 and then went on to earn her Masters in Business Administration from the University of Phoenix online in 2005. She is a member of the Southampton Rotary Club, North American Young Generation in Nuclear, the Canadian Nuclear Society and Women in Nuclear. Christine lives on the Saugeen First Nation with her husband and five children.

GORDON HAMMER holds a Master of Education degree from the University of Toronto, and worked for the Bluewater Board of Education (and former Grey County Board of Education) beginning as teacher in 1967 until his retirement as Principal of James A. Magee Community School in Hanover in 2000. He resides in Durham, enjoys his eight grandchildren and is an avid woodworker.

DAVE WYLES is a former member of the management team at Grey CAS, retired in 2004 and had a desire to remain involved in helping children and youth in our community. As such, he commenced his first term with the board in 2012. Dave was actively involved with the Crime Stoppers program both locally and regionally was a member of that organization’s provincial board. He has served on the executive of a number of boards within the Grey Bruce region over the past three decades, including serving as the Vice Chair on the founding board of the Community Care Access Center. He is and remains a strong proponent of giving back to one’s community. With over

20 years of child welfare experience, he values the work done by the Society for families and children and understands the challenges that face an organization such as ours.

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Bruce Grey Child and Family Services

Service and Quality Committee

MINUTES April 4, 2018

Present: Donald Porterfield (Chair), Selwyn Hicks and Linda Van Sligtenhorst Staff: Phyllis Lovell, Anne Bester and Julie Lipsett Guests: Ryan Thompson, Jason Dedrick and Judy Moir Community Member: Dave Wyles (facetime) Regrets: Julie Lawrence Recorder: Kim Fleming

1. Welcome / Opening Remarks Donald Porterfield chaired the meeting and called the meeting to order. 2. Approval of Agenda/Conflict of Interest Declaration

BE IT RESOLVED

THAT the agenda be approved as presented.

MOVED by Linda Van Sligtenhorst; SECONDED by Dave Wyles CARRIED No conflict of interest. 3. Approval of Minutes from February 7, 2018 meeting and Business Arising

BE IT RESOLVED

THAT the minutes from February 7, 2018 meeting be approved as presented.

MOVED by Linda Van Sligtenhorst; SECONDED by Dave Wyles CARRIED

4. Motherisk – Executive Summary The committee reviewed the conclusion executive summary from the Motherisk Commission. Between 2005 and 2015, the Motherisk Laboratory at the Hospital for Sick Children in Toronto tested more than 24,000 hair samples for drugs and alcohol, from over 16,000 different individuals for child protection purposes. An extent two-year review by the commission was conducted where over 1,271 cases from children’s aid societies across Ontario were reviewed. Every effort was made to identify and review all of the cases involving Motherisk testing where children were permanently removed from their families.

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Service & Quality Committee Minutes –April 4, 2018 Page 2

High level recommendations were produced as a result of the observations and findings. The recommendations were centered on helping to ensure the reliability of expert evidence, strengthening families and communities and promotion education and collaboration. 5. Quality Improvement Plan (QIP) Q3 Ryan Thompson who is our CPIN/Quality Assurance Supervisor reviewed the report with the committee. This report has already been submitted to the Ministry to adhere to the March 31st deadline with notification to the Ministry that the Board has not yet reviewed or signed the report. Once the Board has reviewed and approved the QIP for Q3, a signed copy will be re-submitted to the Ministry. BGCFS completes internal, provincial and child abuse registry checks. Our current process is to document the results of the record checks in a ‘consult log’. Currently, we are showing non-compliant for Q3 as CPIN does not allow us to count record checks. The Ministry is aware of this issue and as a result is expecting zero compliance across the province. Our strategy moving forward is to introduce training in 2018-2019 for Q1 in order to ensure that record checks are documented in a manner than we can track and report on compliance. Completing an initial service plan within 30 days has decreased from Q1. Staffing instability may have contributed to the decline in this compliance rating. Due to increased sick leaves and disproportionate caseloads, some workers appear to have been overwhelmed in their caseload requirements. Our strategy moving forward is that we have completed a staffing to service ‘needs assessment’ which resulted in redistribution of staff and critical assessment of case load assignment. Jason Dedrick and Judy Moir reviewed compliance around the Initial Plans of Service and the 6-month formal reviews. At the last quarter, it was identified that we needed a better tracking system for the Initial Plan of Service. We now have developed an excel calculator that generates due dates for completion of documentation. We will also be embedding the practice of including initial plans of service due dates as part of the discussion and supervision contact log at internal transfer to ongoing service. The Plan of Service is the same document used in Ongoing Services and Children Services. It is important to be able to tell the story. 6. Bruce Grey Child and Family Services’ Education Data Reports The community reviewed the Education Data Report. The report identifies that the age of our youth who are currently in school is much higher across the province. It also identifies the number of our youth who were suspended or expelled, at least once, is much higher than the provincial average. Phyllis and Julie Lipsett have met with the Directors and Superintendents of both Boards of Education and recognized how different the two boards are. (Catholic and Public). We wondered whether or not, there would be more success for our students in the catholic school system versus the public school system. The Catholic school system has a more supportive family/community approach when dealing with a troubled child and this approach has been proven to be successful for the student. More discussions are taking place with the public board of education superintendent around suspensions and expulsions.

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Service & Quality Committee Minutes –April 4, 2018 Page 3

In 2017, the government committed $21 million dollars over 3 years to support educational achievement of children and youth in care. The funding will support two new programs; a transportation program and the education liaison program led by the Ministry of Children and Youth Services. This report will be shared with the full board at a future meeting. 7. Children & Youth in Grey Bruce: Data from the 2016 Census of Population The committee reviewed the data from the 2016 census. This is an update from the most recent census. The report gives a provincial and county wide comparator. 8. New Business No new business. 9. In-Camera (if required) No In-Camera

10. Adjournment

BE IT RESOLVED

THAT the meeting be adjourned at 4:10 p.m.

MOVED by Selwyn Hicks; SECONDED by Dave Wyles CARRIED

11. Next Meeting is scheduled for Wednesday, June 6, 2018

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