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CONFIDENTIAL Griffith Pioneer Park Museum Committee | 27 October 2015 1

CONFIDENTIAL AGENDA

GRIFFITH PIONEER PARK MUSEUM COMMITTEE TO BE HELD IN PIONEER PARK MUSEUM ON

TUESDAY, 27 OCTOBER 2015 AT 1:30 PM

1 Apologies

2 Confirmation of Minutes

3 Business Arising

4 Declarations of Interest

5 Items of Business

CL01 p7 Curator Update

CL02 p11 Visitation Statistics for August to October 2015

CL03 p16 Aboriginal Project - Work for the Dole

CL04 p18 Advertising and Promotions

CL05 p24 Event Information - Festival of the Gardens

CL06 p26 Volunteer Drive

CL07 p27 Griffith Pioneer Park Museum Financial Statements

CL08 p33 Business and Adminstration Coordinator Update

CL09 p35 Todd Exhibition Shed Update – Closed Committee Commercial Advantage 10A(2)(d)

6 p39 Outstanding Action Report

7 General Business

8 Next Meeting

DISTRIBUTION LIST

Councillor John Dal Broi (Chair), Councillor Patricia Cox, Councillor Dino Zappacosta, Mike Neville (Councillor - Alternate), Christine Stead (Councillor - Alternate), Allan Bennett (Community Rep), Charlie Bishop (Community Rep), Carmel La Rocca (Community Rep), Gordon McCaw (Community Rep), June McGrane (Community Rep), Derek Motion (Community Rep), Frank Perosin (Community Rep), Rhonda Romagnolo (Community Rep), Doreen Stephens (Community Rep), Vacant Position (Community Rep)

Director Sustainable Development, Neil Southorn; Manager Tourism and Economic Development, Greg Lawrence; Business and Administration Coordinator, Jenny O’Donnell; Pioneer Park Curator, (Vacant), Pioneer Park Technical Officer; Javier Terrazas


Quorum = 7

If you are unable to attend this meeting please notify the Minute Secretary prior to commencement of the meeting

by email or by telephoning Council on 69628100.


MINUTES

GRIFFITH PIONEER PARK MUSEUM COMMITTEE HELD IN PIONEER PARK MUSEUM ON

TUESDAY, 25 AUGUST 2015 COMMENCING AT 1:36 PM

PRESENT

Councillor Dino Zappacosta (Chair), Councillor Patricia Cox, Charlie Bishop (Community Rep), Carmel La Rocca (Community Rep), Gordon McCaw (Community Rep), June McGrane (Community Rep), Derek Motion (Community Rep), Doreen Stephens (Community Rep). Quorum = 7

STAFF

Manager Tourism & Economic Development, Greg Lawrence, Tourism & Economic Development Officer, Sarah Collis, Business & Administration Coordinator PPM and Minute Taker, Jenny O'Donnell and Technical Coordinator, Harvey Terrazas.

1 APOLOGIES

RECOMMENDED on the motion of June McGrane and Doreen Stephens that apologies be received from Allan Bennett (Community Rep), Councillor John Dal Broi, Frank Perosin (Community Rep), Rhonda Romagnolo (Community Rep) and Director Sustainable Development, Neil Southorn.

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Gordon McCaw and June McGrane that the minutes of the previous meeting held on 28 July 2015, having first been circulated amongst all members, be confirmed.

3 BUSINESS ARISING

3.1 Australia Day Citizenship Ceremony

The Committee discussed the recommendation of the previous Minutes which were to be tabled at 25 August 2015 Council Meeting and their determination. Griffith Pioneer Park Museum will still hold an Australia Day Celebration.

4 DECLARATIONS OF INTEREST

Nil.

Minutes of Griffith Pioneer Park Museum Committee 25 August 2015


5 ITEMS OF BUSINESS

CL01 PROMOTIONS AND ADVERTISING

Mrs O’Donnell-Priest presented the promotions and advertising report to the Committee. Councillor Cox commented that Griffith Pioneer Park Museum was not listed separately as the No 2 tourist destination in the Visit Griffith Guide and that it was in the ‘mix’ of scenic hill and Hermit’s Cave. Councillor Cox also expressed disappointment that Lake Wyangan was missed altogether. Mrs La Rocca also expressed discontent that the guide targeted the Wine and Food industry and did not encompass whole of tourism. Mr Lawrence noted comments and will consider these in future publications.

RECOMMENDED on the motion of Gordon McCaw and Councillor Cox that the Committee note the report.

CL02 GPPM VISITATION STATISTICS FOR THE PERIOD 20 JULY - 16 AUGUST 2015

RECOMMENDED on the motion of Carmel La Rocca and June McGrane that the Committee note the visitation report for the period 20 July to 16 August 2015.

Councillor Zappacosta requested that event numbers be listed on the visitation statistics as well e.g. the Salami Festival. Griffith Italian and Cultural Museum to be requested to supply visitation numbers. Mrs La Rocca advised that as a part of the Italian Museum and Cultural Committee Incorporated that they had received insurance cover for the Salami Festival.

Mr McCaw advised that it would be prudent for the Museum to retain a copy of this policy on file. Ms O’Donnell-Priest to request a copy from Italian Committee executives.

CL03 MEMORANDUM OF UNDERSTANDING - GRIFFITH ITALIAN MUSEUM AND CULTURAL CENTRE INC AND GRIFFITH CITY COUNCIL

RECOMMENDED on the motion of Councillor Cox and Gordon McCaw that:

(a) The Griffith Pioneer Park Museum Committee endorses the Memorandum of Understanding between the Griffith Italian Museum and Cultural Centre Inc. and Griffith City Council.

(b) The MOU be authorised by the Griffith Italian Museum and Cultural Centre Inc. and Griffith City Council executives prior to 27 August 2015

Councillor Cox made comment that it is important to note the agreement between the two entities working together as part of one Museum.

CL04 BUSINESS & ADMINISTRATION COORDINATOR UPDATE – 24 AUGUST 2015

4.1 Staff Update

Mr Lawrence updated the Committee members on the progress of the appointment of the new Curator. It is anticipated that the successful applicant will commence in a couple of weeks.

4.2 Pioneer Wall

The Committee requested an update on the proposed Pioneer Centennial Walk or Commemoration.

Mr Lawrence advised that a Sub Committee would be required as the 2016 Centenary Committee is already committed to other projects and there was limited financial capacity to undertake this project. The Committee discussed options and opted to form a subcommittee and asked that people who investigated this proposal prior and member/s of the Griffith



Genealogical and Historical Society be invited to join.

June McGrane advised that Rhonda Romagnolo has investigated the Italian Pioneers and had names and would be a beneficial subcommittee member. Gordon McCaw and June McGrane nominated to be on the subcommittee also. Jenny O’Donnell-Priest to pursue other members. Mr Lawrence advised that he would be happy to accept any recommendations and forward to the 2016 Centenary Committee and endorsement through Council.

RECOMMENDED on the motion of June McGrane and Carmel La Rocca that a subcommittee be formed to organise a Pioneer Centennial Walk/Monument for the 2016 Centenary of Griffith.

4.3 Pioneer Park Museum Spring Fair

Mrs O’Donnell-Priest advised that she had spoken to the Griffith Show Society president and that it was advised that the Show Society would not be holding any event themselves however there was a proposed event scheduled. The Committee recommended that a Spring Fair be organised for the long weekend in October, showcasing an old fashioned family fair. Councillor Zappacosta, Gordon McCaw, June McGrane, Carmel La Rocca and Jenny O’Donnell-Priest were nominated to be on the organising committee. Discussion took place on the best day to hold such an event. Mrs O’Donnell-Priest to call a meeting as soon as practicable.

RECOMMENDED on the motion of Derek Motion and June McGrane that the Business and Administration Update report be noted.

CL05 GRIFFITH PIONEER PARK MUSEUM FINANCIAL REPORT

Councillor Cox queried the expenditure on the PA system that was not listed in the capital expenses. Mr Terrazas advised that the account had not yet been received and that he had spoken to Griffith City Council’s Assistant Financial Accountant who advised that the monies would be carried over from last year’s budget as it was approved but not spent. RECOMMENDED on the motion of Doreen Stephens and Charlie Bishop that the Financial Report for July be noted. 6 OUTSTANDING ACTION REPORT

The outstanding action report was reviewed and noted.

7 GENERAL BUSINESS

7.1 Todd Collection

Mr Lawrence updated the Committee on the Todd Exhibition and Multipurpose Shed project. Mr Lawrence updated the Committee on the Todd Collection project and advised that a fully costed budget was being prepared by the Coordinators.

Previous quotes received were mismatched and therefore not directly comparable and therefore stated specifications are to be provided for a correct quotation process to take place. The Technical Coordinator is working on a 1, 5 and 10 year capital/building maintenance plan which will also be referred to when commitment of funds are reviewed.

Once the total cost and shed specifications are determined, they will be forwarded to Council’s Principal Planner Urban Design and Strategic Planning to review prior to distribution for quotation.



7.2 Melbourne Cup Day

Councillor Cox recommended that Griffith Pioneer Park Museum hold a Melbourne Cup Luncheon on 3 November 2015. It was noted that Mrs Romagnolo would be away and that catering would be organised elsewhere. This is to be promoted through the Visitor’s Information Centre. Mrs McGrane advised that Rhonda could speak with Alan Wallett regarding promoting both the Spring Fair and Melbourne Cup Luncheon.

7.3 Local Government Week Mini Action Day

Mrs O’Donnell-Priest advised the Committee that mini action day was to be held on Friday 4 September with approximately 400 children expected to attend and gave an overview of planned activities. A request was put forth to Committee members to give voluntary assistance on the day. June Mrs McGrane to demonstrate morse code and man the Griffith Post Office, Councillor Cox to undertake ‘old school’ classroom, Charlie Bishop to demonstrate saddlery maintenance, Doreen Stephens to ask around to see if another volunteer could assist with making scones, Rhonda Romagnolo is giving a demonstration on old washing techniques and sewing, Jenny O'Donnell-Priest to organise treasure hunt and old fashioned games. 8 NEXT MEETING

The next meeting of the Griffith Pioneer Park Museum Committee is to be held on Tuesday, 27 October 2015 at 1:30 pm.

An informal meeting (workshop) is scheduled to be held on Tuesday 29 September 2015. Mrs O’Donnell-Priest to send out an invite to the Griffith Pioneer Park Museum Committee and Volunteers to attend.

There being no further business the meeting terminated at 3.00 pm.

Confirmed: ..........................................

CHAIRPERSON


Griffith City Council COMMITTEE REPORT CLAUSE CL01 TITLE Curator Update FROM Jason Richardson, Mr TRIM REF 15/70819

SUMMARY

The purpose of this report is to share information on recent activities at Griffith Pioneer Park Museum.

RECOMMENDATION

Council note the report.

REPORT

Since starting in the role of Curator on Monday 8 September, I have worked with my colleagues at Pioneer Park to seek opportunities, implement new public programs and generate publicity.

The first opportunities were applications for assistance from the Museum of Art and Applied Science. We recently learned the Park was successful in obtaining a curatorial visit to discuss agricultural machinery and a workshop in the conservation of wood-based objects. Both of these activities will be held in 2016 with the public workshop proposed for up to 20 participants, including volunteers and community members.

As for publicity, two media releases have been written and distributed with assistance from Council’s Communications Officer. The first announced my arrival to the role, while the second promoted the Hogarth wedding dress display prepared by volunteer Heather Waide for the Round House at the Park. A number of people have commented on hearing about the former on Star FM, while it has been pleasing to see Museums and Galleries have included the latter on their website: http://mgnsw.org.au/events/hogarth-dresses/

Further public engagement has been sought using social media. Facebook is generating good results with very high levels of engagement and an increasing number of likes for the GPPM page. An Instagram has been created and content is being regularly uploaded.

We are currently developing plans for a family-oriented event to take place in the future.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item D7 - Promote Griffith as a “centre of excellence”.

http://mgnsw.org.au/events/hogarth-dresses/

CL01 Curator Update


ATTACHMENTS

(a) Media Release - New Curator for Griffith Pioneer Park Museum 9

(b) Media Release - New Exhibition at Griffith Pioneer Park Museum 10

CL01 Attachment (a) Media Release - New Curator for Griffith Pioneer Park Museum


CL01 Attachment (b) Media Release - New Exhibition at Griffith Pioneer Park Museum



Griffith City Council COMMITTEE REPORT CLAUSE CL02 TITLE Visitation Statistics for August to October 2015 FROM Jenny O'Donnell, Business and Administration Coordinator GPPM TRIM REF 15/71246

SUMMARY

The visitation numbers to the Griffith Pioneer Park Museum have been steady over the period. The commencement of the school holidays and the Under 12 State Soccer Titles saw a good number of families attend. It has been found that engaging children and allowing them to closer observe the exhibition is creating more interest in the Museum.

RECOMMENDATION

(a) The Committee note the report

REPORT

The following are snapshots from the Weekly Statistics from 3 August 2015 to 30 August 2015.

03/08/15 – 9/08/15 WEEKLY STATISTICS

ACTUALS

1 ADULTS 11

ADULTS 11

2 CONCESSION 24

CONCESSION 24

3 CHILD/STUDENT 0 CHILD/STUDENT 0

4 FAMILY TICKET 0 USER GROUP STAT 0

5 GROUP/S NO 0

TOTAL NUMBERS 35

Adults 110.00

Concession 192.00

Child/Student

Family

Hire 80.00

Entry 302.00

Sales inc Donat 78.00

Total 460.00

CL02 Visitation Statistics for August to October 2015



ACTUALS

1 ADULTS 18

ADULTS 18

2 CONCESSION 28

CONCESSION 28



5 GROUP/S NO 0

TOTAL NUMBERS 60

Adults 180.00

Concession 224.00

Child/Student 66.00

Family

Hire

Entry 470.00

Sales 64.85

Total 534.85


ACTUALS

1 ADULTS 9

ADULTS 11

2 CONCESSION 73

CONCESSION 73



5 GROUP/S NO 6

TOTAL NUMBERS 292

*Canberra Car Club & Grf Junior Basketball presentation

Adults 90.00

Concession 584.00

Child/Student 12.00

Family 30.00

Hire 220.00

Entry 716.00

Sales 166.30

Total $1,102.30


ACTUALS

1 ADULTS 16

ADULTS 16

2 CONCESSION 16

CONCESSION 16

3 CHILD/STUDENT CHILD/STUDENT 9

4 FAMILY TICKET USER GROUP STAT 22

5 GROUP/S NO 4

TOTAL NUMBERS 31 +

(900 Salami Festival)



Adults $160.00

Concession $128.00

Child/Student

Family

Hire

Entry $278.00

Sales $101.15

Total $379.15

$2,476.30 August


ACTUALS

1 ADULTS 11

ADULTS 11

2 CONCESSION 23

CONCESSION 23


4 FAMILY TICKET USER GROUP STAT

5 GROUP/S NO

TOTAL NUMBERS 46

Adults 110.00

Concession 184.00

Child/Student

Family

Hire

Entry 294.00

Sales 85.40

Total $379.40


ACTUALS

1 ADULTS 19

ADULTS 21

2 CONCESSION 66

CONCESSION 66


4 FAMILY TICKET 1 USER GROUP STAT

5 GROUP/S NO

TOTAL NUMBERS 88

Adults 190.00

Concession 528.00

Frid 47 Bus Group with catering

Child/Student 6.00

Sat Hire to Meals on Wheels

Family 30.00

Account to be sent (MOW)

Hire

Entry 754.00

Sales 192.80

Total $946.80




ACTUALS

1 ADULTS 12

ADULTS 12

2 CONCESSION 30

CONCESSION 30


4 FAMILY TICKET USER GROUP STAT

5 GROUP/S NO

TOTAL NUMBERS 61

Adults 120.00

Concession 240.00

Child/Student

Family

Hire

Entry 360.00

Sales 104.15

Total $464.15


ACTUALS

1 ADULTS 44

ADULTS 56

2 CONCESSION 45

CONCESSION 45



5 GROUP/S NO 3

TOTAL NUMBERS 166

Adults 440.00

Concession 360.00

Child/Student 102.00

Family 180.00

Hire

Entry 1,082.00

Sales 129.75

Total $1,291.75

School Holidays/State Soccer


ACTUALS

1 ADULTS 47

ADULTS 57

2 CONCESSION 35

CONCESSION 35


4 FAMILY TICKET 5 USER GROUP STAT

5 GROUP/S NO

TOTAL NUMBERS 125



Adults 470.00

Concession 280.00

Child/Student 102.00

Family 150.00

Hire

Entry 1,002.00

Sales 281.90

Total $1,283.90 $5,776.95 October


This item links to Council’s Strategic Plan item L5 - Utilise facilities and services for optimal participation.

ATTACHMENTS

Nil


Griffith City Council COMMITTEE REPORT CLAUSE CL03 TITLE Aboriginal Project - Work for the Dole FROM Jenny O'Donnell, Business and Administration Coordinator GPPM TRIM REF 15/71389

SUMMARY

Riverina/Western NSW Aboriginal Employment & Training Officer, Mark Saddler and GPPM Business and Administration Coordinator have been working together with a proposal for an aboriginal specific Work for the Dole project. This project proposes improvement of Griffith Pioneer Park Museum’s representation of an aboriginal cultural site with planned maintenance and development of the area where the Wiradjuri Canoe and Scar tree are situated.

RECOMMENDATION

The Committee note the report.

REPORT

Ongoing discussions and organisation has centred around the existing Wiradjuri Canoe and

Scar Tree with the vision of maintaining the existing exhibition with cultural development and

further work done on the site. The following information was forwarded on by Mr Saddler and

a program has now been developed specifically for Griffith Pioneer Park Museum.

Work for the Dole Programs Following is a guide for programs that I assist in rolling out with organizations that partake in the Work

for the Dole program. Work that can be incorporated in these programs can be,

Undertake fence erecting and repair,

Construction of pathways, signage, access roads,

Building maintenance,

Garden maintenance and installation,

Species count, flora and fauna,

Water testing, and reporting,

Rubbish removal,

Identify cultural areas and items,

Tourism training or experience,

Restoration of cultural areas,

Construction of cultural interpretation signs,

Feral animal trapping and removal,

Weed removal and spraying.

CL03 Aboriginal Project - Work for the Dole


The scope of these programs can be very wide, as long as the activities are interactive, educational

and fun, then we may have a great chance to engage some of our Aboriginal people with meaningful

work that may lead to further training and employment.

Also with this program I ask if that the participants can get some formal training such as white cards,

first aid certificates and such as a way of enhancing their employment prospects.

Most times it is also possible to have a paid supervisor, (up to 6 months) to assist organizations with

the Work for the Dole program as well. For these positions I will target Aboriginal people to undertake

the supervisor’s role.

Riverina/Western NSW Aboriginal Employment & Training Officer. NCAP

Fitzmaurice Street Wagga Wagga, NSW 2650

Mobile 0412 693 030

Email [email protected]

The project organisation is well underway with the participants enlisted, supervisor selected

and program completed. Mr Saddler is awaiting authorisation from Mission Providence

(WFD funding and authorizing body) to support the funding. Mr Saddler has been

communicating with John Duffy, National Manager of Providence to try and expedite the

process to a practical program.


This item links to Council’s Strategic Plan item L3 - Develop partnerships to grow health and educational services and facilities.

ATTACHMENTS

Nil


Griffith City Council COMMITTEE REPORT CLAUSE CL04 TITLE Advertising and Promotions FROM Jenny O'Donnell, Business and Administration Coordinator GPPM TRIM REF 15/71395

SUMMARY

The Museum is continuing on the path of advertising and promotion through different mediums. The Museum has now been given approval for utilising and maintaining social media and it is anticipated that this will capture old and new interest in the Museum.

RECOMMENDATION

The Committee note the report

REPORT

INSTAGRAM & FACEBOOK Mr Richardson and Mrs O’Donnell-Priest followed due process and submitted a request through Council’s SMT to be authorised to commence social media and staff are very pleased to report that we are well on our way to already achieving the KPI’s that were projected (request attached). The Business Administration Coordinator, Curator and Council’s Communications Officer are Administrators of the pages. Due to the Mr Richardson’s experience in Instagram, he will be the main manager of the Instagram account. This is mainly a pictorial page that gains interested followers, likes and posts. Mrs O’Donnell-Priest will be given more training in the utilisation of Instagram when time permits. To date Griffith Pioneer Park Museum has 118 followers on Instagram and 14 posts. Mrs O’Donnell-Priest and Mr Richardson administrate Facebook and are posting regularly from historical data to event information to keep the audience engaged and hopefully to grow. The Facebook page has 444 likes to date, 100% response rate to messages and a user rating of 4.4/5. MEDIA RELEASES Our Curator is well versed in visual and written language being a good communicator and writer he has authored a couple of media releases. This are subject of his own report.

CL04 Advertising and Promotions


GRIFFITH PIONEER PARK GOOGLE ANALYTICS August

September

CL04 Advertising and Promotions


1. TRIPADVISOR COMMENTS (VISITOR REVIEWS)

2. [Pick the date]

“The variety of buildings in the Park.” Reviewed 15 September 2015

A very worth while place to visit if in Griffith. The community has spent a lot of time and effort to create an authentic picture in time from our heritage.

Visited September 2015 http://www.tripadvisor.com.au/ShowUserReviews-g528958-d5001234-r310352172-Pioneer_Park_and_Italian_Museum-Griffith_New_South_Wales.html#

“Old time memories relived.” Reviewed 30 August 2015

Love this park, brings back a lot of memories from my childhood. Friendly staff, you get to see what it was like back in the early days for people coming to and living in the country.

http://www.tripadvisor.com.au/ShowUserReviews-g528958-d5001234-r310352172-Pioneer_Park_and_Italian_Museum-Griffith_New_South_Wales.html# “Fantastic look at the Riverina history.” Reviewed 10 August 2015

I wandered around the park for about 2 hours, loving the old buildings and machinery on display, I think that I could have stayed another hour to see everything . There is also an area dedicated to the Italian heritage in this area.. I rate this park highly.

http://www.tripadvisor.com.au/ShowUserReviews-g528958-d5001234-r310352172-Pioneer_Park_and_Italian_Museum-Griffith_New_South_Wales.html#


This item links to Council’s Strategic Plan item D1 - Develop Griffith as a centre of choice for trade, business, health, recreation and employment.

ATTACHMENTS

(a) Request for Social Media 21

http://www.tripadvisor.com.au/ShowUserReviews-g528958-d5001234-r310352172-Pioneer_Park_and_Italian_Museum-Griffith_New_South_Wales.html






CL04 Attachment (a) Request for Social Media



Griffith City Council INFORMATION REPORT CLAUSE CL05 TITLE Event Information - Festival of the Gardens FROM Jenny O'Donnell, Business and Administration Coordinator GPPM TRIM REF 15/71398

SUMMARY

During the Festival of Gardens weekend, Griffith Pioneer Park Museum was buzzing with activity and our volunteers worked tirelessly to ensure the visitors received the best that the Museum has to offer!

The following is a snapshot of the Business Administration Coordinator’s project budget for the Festival of Gardens (Friday to Sunday).

GPPM Festival of Gardens Event Budget for Catering for FOG: PROFIT/LOSS SUMMARY

Estimated Actual

Profit vs. Loss

Total income $2,327.00 $2,327.00

Total expenses $1,300.00 $768.65

Total profit

$1,027.00 $1,558.35

It is to note that this is only attributed to the catering part of the visit. The entry and train guide is

additional and with the catered lunch being the drawcard!

$1,558.35 Catering Profit

Visitors

$414.00 Coach Holidays

46

$162.00 Potter Travel

18

$573.00 Triumph Car Club

64

$135.00 Cardwells

15

$216.00 Sunshine Tours

27

$297.00 Western Creek Garden Club 33

$3,355.35 Sub Total

203

$300.00 Hire for Long Italian Table 250

$3,655.35 Total

453

$0.00

$500.00

$1,000.00

$1,500.00

$2,000.00

$2,500.00

Estimated Actual

Total income

Total expenses

CL05 Event Information - Festival of the Gardens


RECOMMENDATION

That the information be received.

ATTACHMENTS

Nil


Griffith City Council INFORMATION REPORT CLAUSE CL06 TITLE Volunteer Drive FROM Jenny O'Donnell, Business and Administration Coordinator GPPM TRIM REF 15/71399

SUMMARY

It was noted that the volunteer numbers for the Griffith Pioneer Park Museum have declined over the past couple of years and since undertaking the role as Business and Administration Coordinator it was believed critical to gain new volunteers to keep the Museum in a sustainable position. Mrs O’Donnell-Priest put a ‘call out’ for new volunteers and is happy to report that the numbers have increased and it is proposed to continue to drive for an increase into the future.

As a consequence of the ‘volunteer drive’, Griffith Pioneer Park Museum has now engaged thirteen new volunteers, has five proposed offers (yet to undertake paperwork) and also engaged the Green Army, a volunteer heritage and environment group. The thirteen new volunteers are Robin Sylvester, Denis Couch, Dom Franco, Alan & Lyn Power, Jeff & Jean Bastianon, Catherine Baker, Bev Riley, Lorraine Vitucci, Heather Edwards, Joe White and Ryan O’Meara.

These volunteers have already proven to be enthusiastic and competent workers and a very welcome addition to our Pioneer Park ‘family’. The Museum also welcomes back Kay and Norm Corcoran who have been dedicated to the Museum for many years, their daughter Stevie Thoroughgood, Lou Austin, Neva Dalla and Libby McWilliam.

Of course our loyal regular volunteers of Brian Hampel, Bob Stewart and John Bickerstaff are here religiously each week and are to be commended on the work that they have put into giving our faithfull old train a much needed makeover.

It is proposed future reports are to be submitted to the Committee with information on proposed and current projects that the volunteers are working on.

RECOMMENDATION


ATTACHMENTS

Nil


Griffith City Council INFORMATION REPORT CLAUSE CL07 TITLE Griffith Pioneer Park Museum Financial Statements FROM Jenny O'Donnell, Business and Administration Coordinator GPPM TRIM REF 15/71400

SUMMARY

The following is Griffith Pioneer Park Museum’s Operating Result for the period up to September 2015.

RECOMMENDATION


ATTACHMENTS

(a) Operating Result 28

CL07 Attachment (a) Operating Result



Griffith City Council OUTSTANDING ACTION REPORT TITLE Outstanding Action Report TRIM REF 15/71533

RECOMMENDATION

The report be noted.

ATTACHMENTS

(a) Action Report 40

Attachment (a) Action Report


Date of Meeting Item Action Action Officer Comment

12/04/13 Public Address and Security System

Investigating options Javier Terrazas

Greg Lawrence

25/11/14: Preferred quote has been accepted. $14k including equipment and installation.

24/02/15: Mr Lawrence will follow up progress on the installation of the PA system (12/04/13). Mrs McGrane requested that the work be completed by 3 April to be utilised for Action Day.

24/03/2015: Temporary system to be installed for Action Day.

21/05/2015: Progressing well. Installation has commenced (cabling, wiring etc) but not finalised.

16/07/2015: PA installation finalised.

22/10/2015: Training to be done when installation completed.

23/04/13 Conservation Management Plan Development

Mr Parisotto is to come back to the next meeting with further information regarding the development of PPM Conservation Management Plan (CMP)

Steven Parisotto

Neil Southorn

27/05/14: It was requested that Mr Parisotto be invited to attend the next meeting as the Committee was now investigating the Conservation Management Facility.

24/02/15: Postponed.

23/04/13 Entrance Facility Project Mr Southorn to liaise with Mr Murray on Neil Southorn 23/09/14: The entrance facility project




how to continue with the Entrance project put on hold as focussing on Conservation Management Area (CMA).

18/02/15: A progress report going to meeting of 24 Feb.

24/02/15: RECOMMENDED on the motion of Doreen Stephens and Frank Perosin that the Committee request Council to undertake an in house cost estimate on the entrance building concept plans.

21/05/15: Project on hold until further notice. Council development staff to undertake a cost estimate when time permits.

23/04/13 Conservation Management Area (to house the Todd Collection)

Housing the Todd Collection Jenny O’Donnell-Priest & Javier

Terrazas

28/10/14: Determination is required on options given i.e. commit to commence and then suspend work until further funds received or do not start project until full funding is available. Mr Southorn to check with Mr Lawrence on determination of Community Building Partnerships Grants.

24/02/15: Update – Notification in December that the Community Building Partnership Grant application for construction of a conservation and flexible exhibition facility was unsuccessful.

21/05/15: Mr Lawrence and Mr Terrazas have sourced quotes and are in discussions with local shed builders.




28/07/15: Project to be downscaled with a standard shed to be built. It was requested that the costing be brought to the next meeting.

23/04/13 Exhibition of Aboriginal Artefacts

Mr Southorn to meet with the Land Council to discuss and follow up

Neil Southorn 26/08/14: Discussions taking place ongoing project.

24/02/15: Mr Southorn advised that the proposal is in the hands of the Lands Council.

25/02/14 Demolishment/Refurbishment of the Baptist Community Church

Investigations into possible resurrection and useability of building

Javier Terrazas & Jennifer O’Donnell

24/06/14: Committee accepted recommendation to restore Baptist Church with funds to be allocated from Restricted Reserve Trust A/C.

23/07/14: The removal and replacement cost increased the budget estimate to restore the church by approximately $20,000. Requires further investigation and decision making before proceeding with the project.

Modernising the building needs not detract from the historical value and temperature control is to be investigated keeping these concerns in mind. The budget estimates are also to be analysed with a view to reducing cost.

28/10/14: RECOMMENDED that a site visit of the Baptist Church take place at the commencement of the next




meeting and a report brief be presented to the Committee for final determination (with the 3 costing options)

25/11/14: RECOMMENDED that a final report be prepared on the complete restoration of the Baptist Church to a useable standard. Information to be inclusive of staff ability to complete restoration, full scope and schedule of works and materials list.

21/05/15: Matter postponed allowing for concentrated focus on the Todd project.

23/09/14 Upgrade of Bocce Court Cr Dal Broi requested that a report be brought back to the Committee with regards to the upgrade of the Bocce Court.

Report completed. Work to be carried out when time permits. Not a priority project.

Harvey T 28/10/14: Report was tabled at committee meeting today but a full report including costings be presented (liaison with Italian Committee done, Plan of Management taken into account

24/02/15: The GPPM to relocate the Bocce Court.

21/05/15: Other work commitments priority over relocation of the Bocce Court. Will be done when time and resources permit.

28/10/14 Sponsorship and Marketing Strategy

A sponsorship and marketing strategy be developed for Griffith Pioneer Park Museum.

Greg Lawrence 21/05/15: Major project. Initial communications have started. Business & Administration Coordinator will report to the Committee when




progress made.

24/02/15 2016 Centenary Sculpture Symposium at GPPM

Committee to consider strategies to increase visitation, engage schools and decide appropriate entry cost.

Committee members

21/05/15: To be progressed at a later date. Greg Lawrence and Jenny O'Donnell form a part of the Sculpture Symposium Committee. Meeting was held on 17 Aug with Luke Zwolsman (Manager of Symposium) and organisation is under way.

22/10/15: Ongoing organisation. GPPM are to be in charge of engaging catering for the Sculptors and food for the public during the two/three week period. Mr Phil Clarke (2016 Centenary Committee) in charge of school programs etc. Other ideas welcomed.

24/03/15 Australia Day Proposal Ideas Mr Lawrence is to liaise with the Australia Day Working Group to ascertain what would be required to have the Australia Day event held at Pioneer Park.

Greg Lawrence & Jenny O'Donnell-

Priest

21/05/15: Mr Lawrence in talks with Chair of Australia Day organising committee. Business & Administration Coordinator will investigate and propose an event when time permits.

16/07/15: Councillor Stead has been in contact and discussion will continue. Pioneer Park to hold a family Australiana BBQ & fun day.

28/07/15: Committee recommended seeking Council’s approval to hold the event at Griffith Pioneer Park Museum. To be considered at the Ordinary Meeting to be held 5 August.

22/10/15: 2016 Australia Day Citizenship & Award Ceremony to be




held at the Regional Theatre. 2017 Australia Day Citizenship & Award Ceremony to be considered for GPPM (dependent on Risk, setup and weather contingency).

NB: Griffith Pioneer Park Museum will be holding an Australia Day Event as advised previously.

28/04/15 Pioneer Wall Project review (previously investigated) Jenny O’Donnell & Greg Lawrence

21/05/15: Contacted Council’s Governance Coordinator who was on a previous subcommittee that investigated options to erect a Pioneer’s Wall. Coordinator currently on leave and will advise outcome of previous investigations on return.

16/0715: Matter referred to the 2016 Centenary Working Group (Jenny & Greg in aforesaid Group).

27/10/15:

28/04/15 Access Lighting in the Museum at night

Lights to the Museum be lit up for WHS and security reasons. Mr Perosin foreshadowed a Notice of Motion for review of safety lighting along the paths to function centres.

Javier Terrazas 21/05/15: Electrician has repaired entrance lights to the Museum. Safety lighting along paths requires investigation.

26/05/15: Harvey liaising with electrical contractor regarding path lighting.




22/10/15: Ongoing.

26/05/15 Financial Report – Cr Dal Broi suggested a strategic planning day and results to be presented at a Council Workshop

Strategic Planning Day for Griffith Pioneer Park Museum Volunteers, Committee members, Staff & Councillors

Jenny O’Donnell 16/07/15: Requires background information compiled with past recommendations etc and coordination of a planning day. Not yet attended to.

26/05/15 Lawn Mower Report be compiled on the procurement of a new ride on lawn mower

Javier Terrazas 28/07/15: Mr Terrazas currently seeking/reviewing quotes.

22/10/15: Lawnmower purchased and operational. Matter may now be removed from Action Report.

Agenda - Attachments Included · PDF fileManager Tourism & Economic Development, ... catering...

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Transcript of Agenda - Attachments Included · PDF fileManager Tourism & Economic Development, ... catering...