AGENDA AND BUSINESS PAPERS Oberon Council … Agenda and... · Council acknowledges that this...

137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected] Email: [email protected]

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AGENDA AND BUSINESS PAPERS Oberon Council Ordinary Meeting Tuesday 20 September 2016 Commencing at 5.30pm at the Oberon Council Chambers

Oberon Council - Agenda and Business Papers – Ordinary Meeting – 20 September 2016

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Agenda Items page 1. OPENING OF MEETING ......................................................................................................... 4

2. ACKNOWLEDGEMENT OF COUNTRY .................................................................................. 4

3. PRAYER .................................................................................................................................. 4

4. RECORD OF ATTENDANCE .................................................................................................. 4

5. DECLARATIONS OF INTEREST ............................................................................................. 5

6. GENERAL AND CIVIC PRESENTATIONS .............................................................................. 6

7. COMMUNITY PRESENTATIONS AND QUESTIONS .............................................................. 6

8. CONFIRMATION OF MINUTES .............................................................................................. 6

9. MAYORAL MINUTE AND REPORT ........................................................................................ 6

09.01 MAYORAL MINUTE AND REPORT ............................................................................ 6

09.02 ELECTION OF MAYOR AND DEPUTY MAYOR ......................................................... 9

09.03 COUNCIL COMMITTEES ......................................................................................... 11

09.04 DELEGATES TO EXTERNAL ORGANISATIONS .................................................... 13

09.05 RETURNS DISCLOSING INTERESTS ..................................................................... 15

10. NOTICES OF MOTIONS ....................................................................................................... 16

10.01 NOTICE OF MOTION – TREE REMOVAL LOWES MOUNT ROAD .......................... 16

11. COUNCILLOR AND DELEGATES REPORTS ....................................................................... 17

11.01 OBERON BUSINESS AND TOURISM ASSOCIATION MEETING ............................ 17

11.02 OBERON ARTS COUNCIL AND ARTS OUTWEST .................................................. 19

11.03 COUNTRY MAYORS ASSOCIATION OF NSW MEETING ....................................... 24

11.04 CENTROC BOARD MEETING ................................................................................. 30

12. COMMITTEE REPORTS ....................................................................................................... 36

12.01 BLACK SPRINGS COMMUNITY HALL COMMITTEE ............................................... 36

12.02 OBERON YOUTH COUNCIL .................................................................................... 39

12.03 HERITAGE COMMITTEE ......................................................................................... 42

13. REPORTS FOR DECISION ................................................................................................... 51

13.01 DEVELOPMENT APPLICATION 10.2016.37.1 RESIDENTIAL SUBDIVISION

DEVELOPMENT COMPRISING 86 ALLOTMENTS .................................................. 51

13.02 DEVELOPMENT APPLICATION 10.2016.46.1 – DWELLING ................................... 81

13.03 DEVELOPMENT APPLICATION 10.2016.61.1 – DWELLING ................................... 83

13.04 ACTIVE TRANSPORT PLAN DRAFT FOR PUBLIC EXHIBITION ............................ 90

13.05 TALLY’S LANE CARPARK CONSTRUCTION .......................................................... 96

13.06 ROAD RESPONSE RISK MANAGEMENT POLICY AND PROCEDURES ................ 98

13.07 DRAFT OBERON TOURISM STRATEGY .............................................................. 110

14. REPORTS FOR INFORMATION ......................................................................................... 124

14.01 MONTHLY ACTIVITY REPORT – ACTING GENERAL MANAGER ........................ 124

14.02 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING ............................ 137

14.03 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES .............. 142

14.04 STATEMENT OF INVESTMENTS .......................................................................... 147

14.05 GRANTS MONTHLY UPDATE ............................................................................... 150

14.06 WATER AND SEWER PLANT REPORT ................................................................. 154

14.07 ROAD CONDITIONS OBERON LGA ...................................................................... 157

14.08 ENVIRONMENT & WATERWAYS ALLIANCE REFERENCE GROUP MEETING ... 158

15. URGENT BUSINESS ........................................................................................................... 166

16. CLOSED SESSION / CONFIDENTIAL REPORTS .............................................................. 166

16.01 MAYORAL MINUTE ............................................................................................... 167

17. CLOSURE OF MEETING .................................................................................................... 167


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1. OPENING OF MEETING

The Mayor will welcome members and declared the meeting open.

2. ACKNOWLEDGEMENT OF COUNTRY

Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present.

3. PRAYER

The Meeting will be opened in prayer.

4. RECORD OF ATTENDANCE

Members Mayor Kathy Sajowitz (in the Chair) Deputy Mayor Kerry Gibbons Clr Ian Doney Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan

Staff Gary Wallace, Acting General Manager

Chris Schumacher, Works and Engineering Director Sarah-Jane Holland, Administration Trainee Apologies Lynette Safranek, Finance and Community Services Director


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5. DECLARATIONS OF INTEREST

File No: Governance/Councillors/Declarations of Interest

A GUIDE TO ETHICAL DECISION-MAKING

(Provided by the Independent Commission Against Corruption)

Is the decision or conduct legal?

Is it consistent with Government policy, Council’s objectives and code of conduct?

What will the outcome be for you, your colleagues, the Council, anyone else?

Does it raise a conflict of interest?

Do you stand to gain personally at public expense?

Can the decision be justified in terms of public interest?

Would it withstand public scrutiny? A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

Pecuniary – regulated by the Local Government Act and Department of Local Government

Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of Local Government (advice only)

The test for conflict of interest:

Is it likely I could be influenced by personal interest in carrying out my public duty?

Would a fair and reasonable person believe I could be so influenced?

Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public office for private gain

Important to consider public perceptions of whether you have a conflict of interest Identifying problems

1st Do I have private interests affected by a matter I am officially involved in?

2nd Is my official role one of influence or perceived influence over the matter?

3rd Do my private interests conflict with my official role? Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. When making a Declaration of Interest the reason for making the declaration should be clearly stated. Pecuniary and Non-Pecuniary Significant Interests should be managed by leaving the room while the matter is considered. Pecuniary -

Non-Pecuniary Significant

-

Non-Pecuniary Less than Significant

-


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6. GENERAL AND CIVIC PRESENTATIONS

Nil

7. COMMUNITY PRESENTATIONS AND QUESTIONS

None received.

8. CONFIRMATION OF MINUTES

Ordinary Meeting 16 August 2016 ATTACHED is the Minutes of the Ordinary Council Meeting held on 16 August 2016 Recommendation: That the Minutes of the Ordinary Meeting held on 16 August 2016 be confirmed. Matters Arising from the Minutes Nil

9. MAYORAL MINUTE AND REPORT

09.01 MAYORAL MINUTE AND REPORT

File No: Governance/Meetings/Ordinary Author: Mayor Kathy Sajowitz

Summary This report summaries the main activity for the Mayor since my last report.

Recommendation: That Report Item 09.01 is received as information.

Comment A. Meetings

10 Aug Meeting with residents re Queen Street Development

10 Aug OBTA Meeting

12 Aug Country Mayors Association Meeting

16 Aug Review of Submissions Draft Tourism Strategy

16 Aug Ordinary Council Meeting

17 Aug Mosman Council – meeting with Mayors and General Managers

18 Aug Cemetery Committee

18 Aug Australia Day Planning Meeting

19 Aug Oberon Youth Council Meeting and Dinner

23 Aug Oberon Arts Council Meeting


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24 Aug Toni MacDonald - Director of Public Schools NSW – Bathurst

25 Aug Centroc Board Meeting, Cowra

29 Aug Veronika Cvitanovic re Malachi Gilmore Hall

30 Aug Regional Living Expo – volunteers debrief

5 Sept Chifley Local Area Command Community Safety Precinct Committee Meeting

5 Sept Heritage Committee Meeting

7 Sept Meet with AGM & Deputy Mayor re Acting General Manager Performance Review parameters

8 Sept Community Hub Working Party

12 Sept Acting General Manager Performance Review

13 Sept Principal Oberon High School Ken Barwick re Oberon Youth Council overview

13 Sept Councillor Informal Briefing Session

B. Representation 15 Aug Photo with Oberon High School

18 Aug Books on Prescription Launch

22 Aug Woollahra Appeal

6 Sept OYC presentation of donation to Tyson Rice

C. Correspondence 8 Aug Invitation to attend the Livestock and Bulk Carriers Heavy Vehicle Forum being held in

Temora on Friday 16 Sept

15 Aug Jan Lanser regarding the condition of Isabella Road

16 Aug Invitation to attend the NSW Police Force Chifley Local Area Command National Police Remembrance Day ceremony being held on 29 Sept 2016

18 Aug Bill Hoolihan providing information for media release about the origin of the project to add signage to the mark catchment areas in the Oberon LGA and identify the Great Dividing Range

18 Aug Bill Hoolihan providing a copy of information provided to various organisations about safety concerns regarding the visibility of black cars on roads

19 Aug Cherie McGowan raising concern that the 2016/17 rates charges are excessive

22 Aug Country Mayors Association of NSW confirming Oberon Council has been admitted as a member

22 Aug Andrew Gee MP, Federal Member for Calare – appreciation for well wishes

22 Aug Invitation to attend the end of term assembly at Black Springs Public School being held on Monday 19 Sept

23 Aug Information about the discounts for efficient fridges and TV’s for low income households

23 Aug Thanks for carrying out work on Loch Erin Road

24 Aug Charles Lamburn regarding concerns about the future of Burraga Public School

24 Aug Donna Russo complaint regarding the condition of Gingkin, Tuglow and Sheepstation Forest Roads

25 Aug Invitation to attend the 2016 Roads Congress being held in Toowoomba 9 – 11 November

29 Aug PCYC providing a copy of the 2015 Police Citizens Youth Clubs NSW annual report

29 Aug Senator the Hon James McGrath advising that Australian National Flag Day will be held on 3 September


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31 Aug Bob Mills regarding an issue with wild cats being experienced by Ms Cesarone

31 Aug Follow up correspondence forwarded to Nectar Farms regarding funding opportunities and seeking a date to meet regarding the project

1 Sept Mosman Council providing a follow up to the meeting held at Mosman Council

6 Sept Invitation to attend the Oberon Junior Hockey Association annual presentation day being held on Sunday 18 September

6 Sept Pru Goward, Minister for Mental Health and John Feneley, Commissioner Mental Health Commission of NSW providing a copy of the Communities Matter Toolkit

7 Sept Correspondence forwarded to Chifley Local Area Command facilitating contact with Oberon U3A to run a fraud awareness session for Oberon seniors

Notes:


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09.02 ELECTION OF MAYOR AND DEPUTY MAYOR

File No: Governance/Elections/Local Government Elections Author: Gary Wallace Acting General Manager

Summary As Oberon Council is currently under a merger proposal, Local Government Elections which were to be held on 10 September 2016 will not go ahead. As such, Council is required to elect a Mayor and Deputy Mayor for the coming 12 month period. The report provides the procedure for the Election of Mayor and Deputy Mayor.

Recommendation: That if an election is required for the positions of Mayor and Deputy Mayor, then the election is held by ordinary ballot.

Comment Nomination forms have been provided to Councillors. Ballot papers will be issued if a decision is made to hold the election by Ballot. If a decision is made for “Open Voting” then this will be by a show of hands. The relevant clauses of Schedule 7 of the Local Government (General) Regulation 2005 for the election of the Mayor and Deputy Mayor are: 1. Returning Officer The Acting General Manager (or a person appointed by the AGM) is the Returning Officer. 2. Nomination

(1) A Councillor may be nominated without notice for election as Mayor or Deputy Mayor.

(2) The nomination is to be made in writing by 2 or more Councillors (one of whom may be the nominee). The nomination is not valid unless the nominee has indicated consent to the nomination in writing.

(3) The nomination is to be delivered or sent to the Returning Officer.

(4) The Returning Officer is to announce the names of the nominees at the Council meeting at which the election is to be held.

3. Election

(1) If only one Councillor is nominated, that Councillor is elected.

(2) If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

(3) The election is to be held at the Council meeting at which the Council resolves on the method of voting.

(4) In this clause:

Ballot has its normal meaning of secret ballot. Open voting means voting by a show of hands or similar means.

In previous years, and as is the case with most NSW Councils, elections are held by Ordinary Ballot. 5, 6 and 7 below apply with respect to elections by Ordinary Ballot.


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5. Marking of ballot-papers (1) If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in

which votes are to be marked on the ballot-papers.

(2) The formality of a ballot-paper under this part must be determined in accordance with clause 345 (1) (b) and (c) and (6) of this Regulation as if it were a ballot-paper referred to in that clause.

(3) An informal ballot-paper must be rejected at the count. 6. Count - 2 candidates

(1) If there are only 2 candidates, the candidate with the higher number of votes is elected.

(2) If there are only 2 candidates and they are tied, the one elected is to be chosen by lot. 7. Count – 3 or more candidates

(1) If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

(2) If 3 or more candidates then remain, a further vote is to be taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.

(3) If, after that, 3 or more candidates still remain, the procedure set out in Subclause (2) is to be repeated until only 2 candidates remain.

(4) A further vote is to be taken of the 2 remaining candidates.

(5) Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

(6) If at any stage during a count under Subclause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

12. Choosing by Lot To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen. 13. Result The result of the election (including the name of the candidate elected as Mayor or Deputy Mayor) is: (a) to be declared to the Councillors at the Council Meeting at which the election is held by the

Returning Officer, and

(b) to be delivered or sent to the Director-General and to the Secretary of the Local Government and Shires Associations of New South Wales (now known as Local Government NSW).

SUMMARY The Acting General Manager will be the Returning Officer and will call upon Councillors for written Nominations; these will then be read to the Meeting. If more than one Nomination is received then Councillors will be required to decide the method of Voting. When Elected the incoming Mayor will Chair the Meeting.

Acting General Manager’s Comment Guidelines have been issued under Section 23A of the Local Government Act 1993 titled ‘Council Decision making During Merger Proposal Periods’. Council must consider the guideline in relation to each decision they make during the proposal period. This matter is considered to comply with the guidelines.


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09.03 COUNCIL COMMITTEES

File No: Governance/Meetings/Committees General Author: Gary Wallace Acting General Manager

Summary There are a number of Section 355 Committees and other Council Committees. This report seeks the confirmation of the Councillor appointments to these Committees.

Recommendation: Council confirm its appointments and Chair of the Section 355 Committees; and make appointments to other Council Committees, Community Committees and Working Parties.

Comment In September each year at the same meeting as the Council elects the Mayor and Deputy Mayor for the following 12 months, the Council also confirms its Committee Structure and appoints Councillors to each Committee and/or Working Party. A Councillor is appointed to Chair these Committees. Councillors may nominate as Council Members to other Committees, or alternatively withdraw their appointment to a particular Committee or Working Party. A summary is provided for each of the current Section 355 Committees and other Council Committees, noting the current Councillor delegates as follows: 1. Section 355 Committees

Committee Current Councillors Appointed

Combined Oberon Community Services & Seniors Welfare Committee

Councillor Sajowitz – Chair Community Services

Councillor Morgan – Chair Seniors Welfare

Councillor Lord

Councillor Evans

Hazelgrove Public School Reserve Clr McCarthy - Chair

Heritage Councillor McCarthy - Chair

Councillor Doney

Oberon Sports Facilities Councillor Gibbons – Chair

Councillor McCarthy (alternate)

Black Springs Community Hall

Councillor Gibbons (Chair)

Councillor Francis

Note: the Elected Mayor is also a member of these Committees


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2. Council Committees

Finance Committee

Whole Council

Performance Review Committee Whole Council

Traffic Advisory Local Committee

Is a statutory Committee

Councillor Gibbons

Councillor Morgan (alternate delegate)

Works Committee

Whole Council

3. Community Committees & Working Parties

Australia Day Working Party Councillor Kathy Sajowitz

Councillor Jill Evans

Cemetery Headstone Maintenance Committee (Working Party reporting to Works Committee)

Mayor

Community Precinct Working Party

Chair of Community Services Committee/Seniors Welfare combined committee

Self Care Units Tenants Panel

Councillor McCarthy

Councillor Lord (alternate delegate)

Timber Heritage Walk Committee (Working Party reporting to Heritage Committee)

Chair of Heritage Committee

Youth Council Working Party Councillor Sajowitz

Oberon Common Working Party

Councillor Evans

Councillor Lord

Councillor Sajowitz

Community Representatives on Council’s Section 355 Committees are appointed and reconfirmed via the Minutes of the Committee Meetings. The General Manager will appoint staff to assist with the functioning of these Committees and Working Parties.



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09.04 DELEGATES TO EXTERNAL ORGANISATIONS

File No: Governance/Meetings Author: Gary Wallace Acting General Manager

Summary Following the election of the Mayor and Deputy Mayor, Council traditionally reviews its delegates to a number of external organisations. In some cases the Mayor is automatically designated as a delegate representing Council.

Recommendation: That Council appoint its delegates to external organisations for the following twelve months.

Comment A summary of each of the external organisations on which Council appoints delegates, noting the current delegate (or delegates) is as follows:

Arts OutWest o Fran Charge, Oberon Arts Council

Ben Chifley Catchment Management Steering Committee o Councillor Francis

Bicentennial Crossing Alliance o Mayor

Note: This committee is no longer active, a delegate is no longer required.

Central Tablelands Alliance Internal Audit Committee o Mayor

CENTROC o Mayor and General Manager are automatic delegates

CENTROC Health Workforce o Councillor Morgan

Chifley Local Area Command – Community Safety Precinct Committee o Mayor and General Manager are automatic delegates

Hawkesbury/Nepean Catchment Management Authority o No delegate currently appointed

1. Joint Regional Planning Panel o Councillors McCarthy and Gibbons o Councillor Doney (alternate delegate)

Note: Any delegate or alternate nominated by Council needs to be endorsed by the Director General of the NSW Department of Planning and Infrastructure.

Lachlan Catchment Management Committee o No delegate currently appointed

Lachlan Regional Transport Committee Incorporated o No delegate currently appointed

Lithgow Community Transport o Finance and Community Services Director


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Macquarie Catchment Management Committee o No delegate currently appointed

NSW Public Libraries Authorised Elective Representative o Mayor Kathy Sajowitz

Oberon Arts Council (OAC) o Mayor and General Manager

Oberon Business & Tourism Association (OBTA) o Mayor, Councillor Lord and General Manager

Oberon Correctional Centre Community Consultative Committee o Councillor Gibbons and Councillor Evans

Oberon Rugby League Club o Councillor Lord

Oberon Timber Complex Community Consultative Committee Meeting o Councillors Evans and Councillor Doney

Rural Fire Service Chifley Zone Liaison Committee o Councillors McCarthy and Francis (also attend Brigade Captains’ Meetings) o Works & Engineering Director and Finance and Community Services Director

Sydney Water Catchment Management Authority o No delegate currently appointed

Union Fenosa Pre Development Application Community Consultative Committee o Councillors Evans, Francis, Morgan and Sajowitz o Planning & Development Director

Upper Macquarie County Council o Councillor Francis and Councillor Morgan

Acting General Manager’s Note: Council does not currently have a delegate appointed to the Catchment Management Committees. The Planning & Development Director has a watching brief on these Committees and attends meetings as required and will forward relevant information to Council and other staff. The General Manager will also confirm and appoint staff to attend as delegates to these and other external organisations.


Notes:


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09.05 RETURNS DISCLOSING INTERESTS

File No: Corporate Management/Administration/Register of Disclosures Author: Gary Wallace Acting General Manager

Summary All Councillors and designated persons who hold a position at 30 June must complete and lodge with the General Manager within 3 months a return. To facilitate this process a form has been sent to all Councillors and relevant staff, including the Acting General Manager.

Recommendation: That Council note the requirement to lodge a return disclosing interests of Councillors and designated persons.

Comment A “Disclosures by Councillors and Designated Persons Return” has been sent to all Councillors and the following staff members:

Acting General Manager, Gary Wallace

Works and Engineering Director, Chris Schumacher

Finance and Community Services Director, Lynette Safranek

Health and Building Manger, Jaclyn Burns

Health and Building Surveyor, Kerry Davison

Community Services Coordinator, Kathy Beesley

Management Accountant, Lisa Koleda

Executive Coordinator, Sharon Swannell

Human Resources Coordinator, Joanne Barton

Works Manager, Ian Tucker

Project Engineer, Sam Golam Any Councillor or Designated Person who fails to complete and lodge the Return by the end of September will be in breach of the requirements of Section 449 of the Local Government Act 1993.


Notes:


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10. NOTICES OF MOTIONS

10.01 NOTICE OF MOTION – TREE REMOVAL LOWES MOUNT ROAD

File No: R23 Author: Clr Clive McCarthy

Summary Requesting the removal of trees along a section of Lowes Mount Road.

Motion That:

1. Oberon Council engage in tree removal on Lowes Mount Road from half way down Lowes

Mount to the boundary of “Newstead” property on the western side of the road for safety

reasons.

2. Council contact Forestry Corporation for their assistance as their EIS should have identified this danger of removing the forest and exposing wind protected trees.

Notes:


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11. COUNCILLOR AND DELEGATES REPORTS

11.01 OBERON BUSINESS AND TOURISM ASSOCIATION MEETING

File No: Economic Dev/OBTA Author: Clr Sam Lord

Summary The Oberon Business and Tourism Association Meeting was held on 10 August 2016 at the Oberon Golf Club. Councillor Sam Lord is councils delegate and attended the meeting.

Recommendation That report item 11.01 is received as information.

Comment The Oberon Business and Tourism Association Meeting was held on Wednesday 10 August 2016 at the Oberon Golf Club. Correspondence received since the last meeting was:

Viki Secombe from the NSW Business Chambers who had offered assistance with organising the Oberon Business and Tourism Association Local Business Awards Ceremony for 2016.

David McMurray advised that the Skoda and Tatra Car group had injected approximately $4,000.00 into the local Economy from their visit to the Oberon area.

Amy Collins advised OBTA about recent news from Mayfield Gardens which included the introduction of the new CEO Hamish Keith and also the Kitchen Café’s new Chef, Heath Smith, who has brought a paddock to plate menu with a twist. OBTA hopes that Hamish and Heath will attend the next OBTA Meeting.

It was advised that the OBTA Membership Renewals are due for 2017. Membership forms have been posted out to Local Businesses. An update was provided on the consistency of the Shop Local Vouchers which have been purchased and redeemed. Don Capel gave an overview of the Country Living Expo held at the Sydney Olympic Park on 6-7 August 2016. Entry numbers decreased in comparison to the previous year, but those attending seemed to have genuine interest in relocating to Oberon. There were 400 bags made up to give out to those who visited the Oberon Stall that included the simply spectacular magazine and other brochures about Oberon. On behalf of OBTA, Don extended a thank you to those who volunteered their time to help with the Stall. This included OBTA members, Oberon Council staff and local real estate employees. There was a competition held in which the winner received a weekend away to Experience Oberon. The prize was donated by Melaleuca Lodges, The Long Arm Farm, Jenolan Caves and Mayfield Garden. A discussion was held regarding the 2016 Oberon Business Awards. OBTA are hoping to organise the awards night for November but the date is yet to be announced. An expression of interest will


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be placed in the Oberon Review to highlight the social and economic benefits the event offers and to also invite some local businesses to be involved in organising the event. The photo competition is in its autumn stage with four photos selected as the winning entries. These photos will be available for viewing on the OBTA Facebook Page. The winter section of the photo competition will commence soon with entries already being received. These photo entries will be used for future promotional brochures. Brenda Lyon thanked OBTA for the $500 donation to help with expenses to plant new daffodil bulbs in the Apex Park. With the help of Council staff preparing a garden bed, the daffodils will be blooming shortly. Next meeting will be held at 6pm Wednesday 14 September 2016 at the Oberon Golf Club.

Notes:


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11.02 OBERON ARTS COUNCIL AND ARTS OUTWEST

File No: Community Relations/Community Consultation/Oberon Arts Council Author: Mayor Kathy Sajowitz

Summary Councillor Sajowitz attended the last meeting of the Oberon Arts Council Committee. Minutes of the meeting are provided for Council’s information. President of Oberon Arts Council Fran Charge is the delegate to Arts OutWest and attended their meeting held on 9 August 2016 as Oberon Council’s representative.

Recommendation: That delegate’s report item 11.02 is received as information.

Comment As the Council delegate to the Oberon Arts Council I attended the meeting held at the Royal Hotel, Oberon on Tuesday 23 August commencing at 6pm. The minutes of the meeting FOLLOW.

Apologies were accepted

Correspondence was accepted

Treasurers Report was accepted

Mayor Kathy Sajowitz gave a report which included the following

Update on Legal Challenge in relation to proposed forced amalgamation

Overview of “Books on Prescription” recently launched at the Oberon Library

Update on W2A Regional Competition People’s Choice Award won by Oberon Artist Nicole O’Regan

Update on 2017 Australia Day – Award Nomination Forms soon to be available

Council has applied for Disaster Relief Funding – awaiting NSW declaration

Arts OutWest Report – Delegate Fran Charge gave the report which is included. The annual Winter Networking Night will be held at Mayfield Gardens on September 18. Participants are sought for the 20/20 presentation project. A summary of the Arts OutWest Meeting FOLLOWS.

Oberon Common Wall Update - Advice has been sought to repair the damage to the wall, OAC request council assume responsibility for upkeep of the wall as per original agreement. Mayor Sajowitz committed to seeking further information as to whether an agreement is in place, meanwhile urgent repairs will be organised by OAC.

Mural on utility block - almost complete and receiving favourable comment from community. A working group will be formed to repair “wheels” on bullock mosaic.

Meeting was closed at 6.50pm followed by dinner. Mayor Sajowitz did not attend the dinner.

MINUTES OF GENERAL MEETING OF OBERON ARTS COUNCIL INC HELD ON TUESDAY 23RD

AUGUST 2016 AT THE ROYAL HOTEL OBERON

Meeting Opened: Mayor Kathy Sajowitz, Fran Charge, Tim Charge, Margaret Ross, Ray Ross,

Sally Parrington, Bob Parrington, Alan Pearce, Rhondda Pearce.

Apologies: Brian Harman, Sandy Harman, Sue Roberts, Meg Low, Katie Graham.

Minutes of Previous Meeting: Tim Charge moved that the minutes of the meeting held on

28 July 2016 be accepted. Seconded Ray Ross. Carried.

Correspondence In: Bank Statements, Email from Finsura re refund on insurance payment.

Correspondence Out: Email to Members, Minutes of Previous Meeting, Notice of Meeting.

Rhondda Pearce moved that correspondence be accepted. Seconded Margaret Ross.

Carried.

Treasurers Report: Rhondda Pearce advised that was no financial activity since last meeting.

Balance of working account remains at $5730.19. Balance of investment account $7,807.25

plus interest. Cash amount of $130.00 to be banked which has been received for purchase

of books through Oberon Newsagency. Rhondda Pearce asked that her report be accepted

and that payment of invoices received between meetings be paid as they come in. Seconded

Ray Ross. Carried.

Oberon Council Report: Mayor Kathy advised that she will be on a months’ leave beginning

September 21st. There is no further decision re amalgamation as yet. Mayor Kathy attended

the Woollahra appeal on 22 August. There are 7 points of appeal. They only need one point

of appeal to be upheld to curtail amalgamation. There will be no action by Oberon Council

until the Woollahra appeal is completed. There were 7 mayors present during this appeal

and the focus has been on the inquiry not being what the Act states. There will be a

combined media release this week to highlight the appeals. Mayor Kathy attended a

Country Mayors meeting at Parliament House in Sydney last week. One of the topics was

rural schooling in regards to Burraga and Black Springs which are lacking in numbers. Mayor

Kathy is meeting with the Education Minister in Bathurst tomorrow for talks. Mayor Kathy

announced the Oberon Library initiative :Books on Prescription, an incentive to package self-

help health support recommended by health specialists. The Council have applied for

disaster relief for road repairs to the Oberon area. A working party is being formed to

organise the 2017 Australia Day celebrations and presentations. Nomination forms for

Australia Day awards in Oberon will be sent out shortly. Fran Charge thanked Mayor Kathy

for her report and wished her happy holidays and safe travels on behalf of the meeting.

OBTA Report: Tim Charge reported that membership renewals have been sent out for the

coming year. There is interest from other potential members. OBTA are looking at

reintroducing Oberon Business Awards in a revitalised and broader category format.

The Oberon RSL Club is booked for Friday 25th November for this award celebration.

Tim thanked Mayor Kathy and her team for the cooperative work in staging and

manning the stand at the Country Living Expo and OBTA are looking forward to

working together more in the future. The preliminary Monkey Survey is currently

operating and results should be forthcoming.

Arts Out West Report: Fran Charge advised that she attended a general meeting last week.

A summary of this meeting has been sent to Sharon Swannell at Council. Gary Rush,

Mayor of Bathurst is a new member of AOW board. AOW are currently working on

rewriting their constitution to include a more skilled based board over time. A part of

this will be nominating a delegate to head up the various groups from different

areas. Fran Charge has put her hand up on behalf of the Oberon area to head up the

Arts and Health portfolio.

Oberon Common Wall Update: The timeline has been completed and the wall finished

apart from a small amount of signage to be completed by Mark Taylor. Mark will

invoice on completion of signage. The meeting viewed photos of the completed wall

with agreement that the job looks fantastic. Fran raised concern that there is some

damage to the some of the memory walls and tile work and asked Mayor Kathy to

follow up on procedure for Council to maintain this area as previously organised

upon completion and handover to Council. Fran would like to organise a working

party to conduct repairs on the Bullock wheels which require re-grouting to

crumbling areas.

Alan Pearce moved that all reports be accepted. Seconded Bob Parrington. Carried.

General Business: Fran Charge advised that there will be a Winter Networking Night run by

Arts Out West. This is to be held in the day on Sunday 18th September at Mayfield.

Artists are needed to present at this event. Mayor Kathy was asked to consider

presenting the Waste to Art community events. Other suggestions were

presentations by U3A and School Art Classes.

Next Meeting: Fran Charge suggested that the next meeting be held at the Winter

Networking event on September 18th and that the Ukelele Performers be

approached to perform. Food will be provided –all welcome No cost

Rhondda Pearce moved that Fran approach the Ukelele Performers. Seconded Sally

Parrington. Carried.

Close of Meeting: Fran Charge declared the meeting closed at 6.45pm. Meeting was

followed by dinner.

Summary of AOW Board Meeting,

Tuesday 9 August, Bathurst Regional Council Chambers

Libby Oldham (Chair) Sharon Wilcox, Vice Chair (Cabonne)

Fran Charge, Secretary (Oberon) Bronwyn Giovenco (Treasurer)

Gary Rush (Bathurst) Brian Langer (Cowra)

Heather Blackley (Lachlan) Warwick Tom (Parkes)

Carly Brown (Weddin)

Tracey Callinan (Executive Officer)

Apologies/Absent: Maree Statham (Lithgow); Lisa Loader (Orange); Nyree Reynolds (Blayney); Kylie

Shead (General Membership)

Welcomed attendees including new board members Gary Rush and Warwick Tom Accepted previous minutes

Finances:

Financial reports were not accepted because there are inaccuracies that need to be remedied in order to represent the organisation’s current position. Treasurer will work with the Finance Officer to update and re-issue the report

2017 budget is being worked on. Need to consider development of a new AOW database and the request for a longer leave than usual by the Executive Director in order to write up PhD thesis around Feb-Mar

Executive Officer’s Report:

Funding:

IVAIS funding for Aboriginal program is now in place for next three years. Need to consider that the flat level of funding ($80K per year) will mean that AOW will have to supplement the program’s funding increasingly

2 successful funding streams received: o Jimmy Little Gathering, $15K (+GST), with Bathurst Wiradyuri and Community

Elders o History Here, $25,300 + GST, with Paul Stafford

Arts and Health

Lachlan Health Service program in Forbes and Parkes continues to take up much of our time. Projects underway have included: Forbes First Exhibition in hospital, Forbes Food project with young people, printmaking workshops, heritage projects, sculpture project the Artist and the Farmer, musicians in the hospital, Through the Looking Glass art workshops in Parkes, Parkes hospital exhibitions, foundations stones project and documentation.

Artist Run Initiative (ARI) targeted mainly at artists with disability is progressing well, preparing for an exhibition in December 2016, coordinated by AOW’s new staff member Penny May

Dementia training for art projects was undertaken at Jemalong in Forbes. AOW plans to employ 2 of the artists who trained to do more work in Forbes, Grenfell and Oberon.

AOW is supporting initiatives by Bathurst Health Council including:

o Commissioning Aboriginal artists from Kelso Women’s Group to create 4 works for the hospital

o Flag making workshops with young people in all Bathurst schools

Aboriginal Arts Development

Kew-Y-Ahn Gallery (Hartley) has started a new program of individual artist exhibitions, starting with Nyree Reynold’s Yindyamarra exhibition

Workshops with Kelso Women’s Group have been continuing with Aleshia Lonsdale from Arts OutWest

Working with Bathurst Elders for new event: Jimmy Little Gathering

Deadly Women’s group workshops in Peak Hill with Aleshia

Cultural Tourism

Have met with several specific projects to support

Lifelong learning

Applied for funding for Big Skies Collaboration, an arts and astronomy project over 2016-19 which will operate in many locations across the region and beyond.

Presented grant writing workshops (5), Winter Arts Networking Nights, Orange Sings, Bathurst Sings, Super Critical Mass vocal workshop for Cementa Festival 2017

General

Penny May has started as Project Officer

Had a meeting with CSU. Agreed to gradually move to a commercial rent but offset it with developing our fee-for-service model.

Completed cultural mapping report for Bathurst Regional Council for a fee. Now looking at using the template for a Regional report and offer service to other councils

Have received $10K for training needs from Arts NSW. This will include some board training, some business skills training to further develop the fee-for-service model, a marketing bootcamp, some training in fundraising and some individual mentoring

Other agenda items

Constitutional change: Arts OutWest’s sub-committee will continue to work towards changing the constitution for a skills based board

Council amalgamations: Arts OutWest continues to monitor any developments in the proposed amalgamation affecting five of our LGAs. Discussed any effects on AOW and the possible opportunities

Upcoming dates and other business

Board meetings – there was a request to move the meetings to the second Tuesday of the month. This will be investigated

o Tuesday 8 November (Orange)

Artlands Regional Arts Australia conference, Dubbo, 27-30 October 2016

2017: o Tuesday 14 Feb (Bathurst) o Tuesday 9 May (Orange) o Tuesday 8 Aug (Bathurst) o Tuesday 14 November (Orange)


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11.03 COUNTRY MAYORS ASSOCIATION OF NSW MEETING

File No: Govt Relations/Local & Regional Liaison/Country Mayors Association of NSW Author: Mayor Kathy Sajowitz

Summary Acting General Manager, Gary Wallace and I attended the Country Mayors Association of NSW Meeting held at NSW Parliament House, Macquarie Street on 12 August 2016.


Comment Minutes of the meeting FOLLOW for Council’s information. A presentation made by Mr Mike Tom is also available upon request. Apart from the obvious benefits of networking and raising the profile of Oberon Council, the content was interesting and I had the opportunity to contribute to the discussion topics on the agenda. Speakers were: The Hon Jillian Skinner MP Minister for Health and Mr Mike Tom, Leader Rural and Distance Education – Dept. of Education. Agenda Items Summary:

The Country Mayors Association reconfirmed its position against forced amalgamations.

Councils under administration will not be eligible to vote at upcoming LGNSW State Conference in October.

Some discussion ensued as to whether it might be beneficial to suggest that the annual LGNSW conference held each October, should be moved to a different time of year due to local elections in September. The timing gives little time for new Mayors and councillors to settle in and make themselves aware of issues to be discussed at conference. No resolution was reached.

Thanks were given to Mayors attending in light of local elections being conducted so close to the meeting.

Minister Skinner spoke of her departments work in the area of rural health. E-Health initiatives were the future focus as well as training and retaining doctors in rural sectors. Connecting rural and remote areas to specialist staff in the city digitally is proving invaluable. A summary of new and planned hospitals and other facilities and their success was discussed. Indigenous health initiatives are seen as a priority. Questions were asked in relation to continual funding cuts to valuable programs, the Minister committed to follow up. Mr Tom spoke at length on rural and remote education initiatives and the challenges around that. Again many services are now delivered digitally to improve outcomes for rural students; this will only expand into the future. 46% of public schools are rural based. The Dept. is committed to keeping small schools open, in some form, in rural and especially remote areas, it is recognised that schools form an important part of the social capital of a town irrelevant of its size.


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Peer interaction is vital in remote areas and a program named “Access” is addressing this issue. Basically a “community of schools” the program includes clustering several small schools to share access to resources. This concept appears to be practical and workable at this stage. I spoke to Mr Tom in relation to our own small schools and the bypassing issue as well as dwindling student numbers etc. As a consequence I have an appointment to speak the Education Director - Bathurst Region to generally discuss Oberon’s small schools. It was noted that government bus subsidies make it very easy for students to bypass their local schools to attend other facilities; this appears to be a common problem in rural areas and is to the detriment of some small schools. No satisfactory response was received to this question.

Notes:

Country Mayors Association of NEW SOUTH WALES

Chairman: Cr Rod Kendall PO Box 20 Wagga Wagga NSW 2650

02 69269111 ABN 92 803 490 533

MINUTES

GENERAL MEETING FRIDAY, 12 AUGUST 2016, JUBILEE ROOM, PARLIAMENT HOUSE, SYDNEY The meeting opened at 9.32 a.m. 1. ATTENDANCE:

Albury City Council, Cr Hank Van de Ven, Mayor Armidale Dumaresq Council, Mr Glen Wilcox, Interim General Manager Bathurst Regional Council, Cr Gary Rush, Mayor Bathurst Regional Council, Mr David Sherley, General Manager Bega Valley Shire Council, Cr Michael Britten, Mayor Berrigan Shire Council, Cr Bernard Curtin, Mayor Edward River Council, Cr Ashley Hall, Administrator Edward River Council, Mr Des Bilske, Interim General Manager Forbes Shire Council, Cr Phyllis Miller, Mayor Forbes Shire Council, Mr Danny Green, General Manager Gunnedah Shire Council, Cr Gail Swan, Deputy Mayor Inverell Shire Council, Cr Paul Harmon, Mayor Kempsey Shire Council, Cr Liz Campbell, Mayor Leeton Shire Council, Cr Paul Maytom , Mayor Leeton Shire Council, Ms Jackie Kruger, General Manager Lockhart Shire Council, Cr Peter Yates, Mayor Lockart Shire Council, Cr Roger Schirmer, Deputy Mayor Lockhart Shire Council, Mr Rod Shaw, General Manager Moree Plains Shire Council, Cr Katrina Humphries, Mayor Murray River Council, Ms Margot Stork, Interim General Manager Narrabri Shire Council, Cr Conrad Bolton, Mayor Oberon Shire Council, Cr Kathy Sajowitz, Mayor Oberon Shire Council, Mr Gary Wallace, Acting General Manager Parkes Shire Council, Cr Ken Keith, Mayor Shoalhaven City Council, Cr Allan Baptiste, Assistant Deputy Mayor Tamworth Regional Council, Cr Col Murray, Mayor Wagga Wagga City Council, Cr Rod Kendall, Mayor Wagga Wagga City Council, Mr Alan Eldridge, General Manager

Walcha Council, Mr Jack O’Hara, General Manager

APOLOGIES:

As submitted

SPECIAL GUESTS: Hon Julian Skinner MP, Minister for Health

Mr Mike Tom, Leader, Rural and Distance Education, Department of Education

2. ADOPTION OF MINUTES OF PREVIOUS MEETING: RESOLVED that the minutes of the General Meeting held on 10 June 2016 be accepted as a true and accurate record (Leeton Shire Council / Tamworth Regional Council).

3. Matters Arising from the Minutes NIL 4. Hon Jillian Skinner MP, Minister for Health

Devolution benefits rural NSW, it empowers decision making, re-engages clinician ownership, and improves transparency and accountability. The Health workforce in NSW increased by 3,000 between 2012 and 2016 – Junior Medical Officers 12.1%, Registrars 39%, Staff Specialists 47.2%, Visiting medical Officers 41.4%, Nurses 6.7%, and Allied Health 13.7%. The Rural Health Plan was released in 2014. The Government is improving health for rural communities in particular aboriginal health, access to cancer treatment, Community Palliative Scheme, Integrated Health Care and Transport and Accommodation Assistance Scheme (IPTAAS) upgrades. The investment in eHealth is $48million in the Electronic medical Record, the Community Health and Outpatient Care System, Healthnet and telehealth. The Capital budget allocation this year is $1.6billion and has been $10billion over the two terms of Government. 5. Membership RESOLVED That Oberon Shire Council and Snowy Monaro council be admitted as members of the Association (Bathurst Regional council / Moree Plains Shire Council)

6. CORRESPONDENCE

Outward (a) Cr Clover Moore thanking her for providing the meeting facilities for the

meeting held on 10 June 2016 (b) Cr Linda Scott thanking her for arranging the meeting facilities at the

Sydney Town Hall on 10 June 2016 (c) Cr John Seymour, Mayor Coolamon Shire Council, advising that Coolamon

Shire was admitted as a member of the Association (d) Cr Liz Campbell, Mayor, Kempsey Shire Council, advising that Kempsey

Shire was admitted as a member of the Association

(e) Hon Nail Blair, Minister for Primary Industries, Minister for Lands and Water, seeking an explanation on how translucent flow releases tie in with the Murray Darling Basin Plan

(f) Hon Susan Ley MP MLC, Minister for Health, Minister for Aged Care and Minister for Sport, asking that the health impacts to communities residing in proximity to Grey Headed Flying-fox camps be investigated and the results published and used to educate the community

(g) Hon Jillian Skinner MP, Minister for health, asking that the health impacts to communities residing in proximity to Grey Headed Flying-fox camps be investigated and the results published and used to educate the community

(h) Dr Bligh Grant, Institute for Public Policy and Governance, University of Technology, Sydney, thanking him for his presentation on 10 June 2016

(i) Thase Hon Gladys Berejiklian MP, Treasurer and Minister for Industrial Relations, thanking her for her presentation on 10 June 2016

(j) Mr Tim Hansen, National Heavy Vehicle Regulator, thanking him for his presentation on 10 June 2016

(k) Ms Donna Rygate, Local Government NSW, asking the Association to urgently petition Government to amend the definition of Government under the Copyright Act to include Local Government

Inward (a) Hon Jillian Skinner MP, Minister for Health Re Grey Headed Flying Fox

NOTED

7. FINANCIAL REPORT RESOLVED That the financial reports for the last quarter were tabled and accepted (Albury City Council / Parkes Shire Council)

8. Mr Mike Tom, Leader, Rural and Distance Education, Department of Education

In NSW there are 2233 schools with 742,000 students. There are 1046 non

metropolitan schools 46%. Rural education issues identified by communities are

isolation, rural recession, reduced services, resource access, drought, falling

population, reduced staffing, staff support, small coherts and reduced curriculum

breadth. Rural NSW wants curriculum enhancement, peer integration and

connectiveness. Rural children are not given the same resources as metropolitan

children and therefore do not achieve the same educational outcomes. To bridge

the gap a virtual secondary school was established with the first students

commencing in February 2015, education networks established, preschool

education strengthened, virtual facilities established, strengthened transition from

primary to secondary school, and professional learning, mentoring and coaching

opportunities for school leaders and teachers introduced. Distance Mode Learning

includes Traditional distance Education, Access program, and the Aurora College

for gifted students (Virtual Secondary School). The access program provides a

shared curriculum for senior secondary students across five clusters of schools.

9. General Business (a) Council Amalgamations Cabonne Amalgamation No Thank You one voice campaign. LGNSW has responded and advised the organization that its policy is “No Forced Amalgamations” (b)Voting Rights LGNSW

Amalgamated Councils not in existence on 1 March 2016 do not have voting rights under the LGNSW Constitution even though each of the Councils that were amalgamated were members of the Association. The matter is being looked into by LGNSW

(c) Local Government Elections The Chairman thanked those Mayors not contesting the elections for their support of the Association and wished those re-contesting the best of luck There being no further business the meeting closed at 12.10pm.

Cr Rod Kendall Chair – Country Mayor’s Association of NSW


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11.04 CENTROC BOARD MEETING

File No: Govt Relations/Local & Regional Liaison/Centroc Author: Mayor Kathy Sajowitz

Summary Councillor Sajowitz and Acting GM Gary Wallace attended the CENTROC Board Meeting. A copy of the minutes of the meeting are provided for Council’s information.


Comment Delegates attended the meeting held at Cowra on Thursday August 27 commencing at 10am. The minutes of the meeting FOLLOW. Presentations from Mr Ian Scott – Community Affairs Manager NBN Co Ms Julia Andrews – RDACW, Value adding to agriculture in Central West NBN Oberon - The fixed fibre network for Oberon is schedule to commence in the 2nd Quarter of 2017 with the completion expected by 1st Quarter 2018. The design phase for stage 1 of the roll out for Oberon will commence within the next two weeks. Future infrastructure information has been requested from NBN Co. which will be incorporated during the design phase. The ‘node’ for the fixed fibre box is the core unit that will be located in the road reserves of Oberon when the roll out commences. The nodes which have the capacity to house approximately 200 residences are no more than 1.2m high and are generally placed in locations that are not obtrusive to landowners. It is expected than in the design phase approximately seven nodes will be located throughout Oberon. The Skylaunch satellite program is progressing to plan. Additionally, NBN Co. has developed a widget that Councils can use to give residents an indication of what type of service they can expect upon completion of the roll out. The widget will be available to the community on the Council website

Apologies were accepted

Previous Minutes were accepted

Correspondence was accepted

Items covered (see minutes for further detail) – Transport, Health, Water, Regional Development and Planning. Update from DPC

Regional Tourism – In consideration of the recent restructure of regional tourism, CENTROC will investigate and report on future of Central NSW Tourism. Participating CENTROC council’s contribution to such a group going forward was discussed. Oberon was not previously a member of this group, we were associated with BMLOT. The success of the “Unearth Central NSW’ campaign run by Central NSW Tourism was commented upon as a future model.

CENTROC will continue in its advocacy role on behalf of the member councils.

The next meeting will be held at Parliament House Canberra on 24 November 2016.

Draft Minutes of the Board Meeting 25 August 2016 held in Cowra

Board Members in bold

1 Meeting opened at 10.10am by Chair Cr B West

2 Apologies Mr R Hunt, Ms R Ryan and Cr M Statham

Resolved Cr P Miller/Cr S Ferguson

That the apologies for the Centroc Board meeting 25 August 2016 listed above be accepted.

3. Speakers

Mr Ian Scott - Community Affairs Manager NBN Co Ms Julia Andrews, RDACW - “Value Adding to Agriculture in Central West NSW

4. Minutes 4a Noting of the Minutes of the GMAC Meeting 28 July 2016

Resolved Mr G Styles/Mr K Boyd

That the Minutes of the Centroc GMAC Meeting 28 July 2016 held in Orange be Noted.

4b Confirmation of the Minutes of the Board Meeting 12 May 2016

Resolved Mr K Boyd/Mr R Bailey

That the Minutes of the Centroc Board Meeting 12 May 2016 held at Parliament House Sydney be confirmed.

4c Confirmation of the Centroc Special meeting 27 June 2016 at Parkes and via teleconference

Resolved Mr D Sherley/Cr J Shaw

That the Minutes of the Centroc Special meeting 27 June 2016 at Parkes and via teleconference be confirmed.

Cr G Rush Bathurst Regional Council Cr K Sajowitz Oberon Council

Mr D Sherley Bathurst Regional Council Mr G Wallace (Acting) Oberon Council

Cr S Ferguson Blayney Shire Council Cr J Davis Orange City Council

Mr M Dicker Blayney Shire Council Mr G Styles Orange City Council

Cr I Gosper Cabonne Council Cr K Keith Parkes Shire Council

Mr S Harding (Acting) Cabonne Council Mr K Boyd Parkes Shire Council

Cr D Somervaille Central Tablelands Water Cr J Shaw Upper Lachlan Shire Council

Mr G Rhodes Central Tablelands Water Mr J Bell Upper Lachlan Shire Council

Cr B West Cowra Council Cr M Liebich Weddin Shire Council

Mr P Devery Cowra Council Mr G Carroll Weddin Shire Council

Cr P Miller Forbes Shire Council Mr A McCormack RDACW

Mr D Green Forbes Shire Council Mr P McMillan RDACW

Ms W Tuckerman Hilltops Council Ms J Andrews RDACW

Mr A McMahon Hilltops Council Ms A Morgan DPC

Mr L Taberner Lachlan Shire Council Ms J Bennett Centroc

Cr J Medcalf Lachlan Shire Council Ms M Macpherson Centroc

Mr R Bailey Lithgow City Council Ms L Chapman Centroc

4d Noting of the Minutes of the Executive Meeting 28 July 2016

Resolved Cr J Davis/Cr K Keith

That the Minutes of the Centroc Executive meeting 28 July held at Orange be noted.

5. Business Arising from the Minutes – Matters in Progress

Resolved Mr G Styles/Cr J Davis

That the Board note the Matters in Progress, making deletions as suggested.

6. Correspondence

6a Correspondence In

Resolved Cr P Miller/Cr J Medcalf

That the Board note the incoming correspondence.

6b Correspondence Out

Resolved Cr P Miller/Cr J Davis

That the Board note the outgoing correspondence.

7. Reports

7a Transport Infrastructure including Bells Line of Road

Resolved Mr R Bailey/Mr K Boyd

Recommendation/s to the Transport Infrastructure Report That the Board note the Transport Infrastructure report and 1. the Chair send a letter of thanks to Mr J Zannes and Forbes Shire Council for advice and effort on the

freight driver web based mapping tool; 2. the Board adopt the updated list of transport infrastructure priorities; 3. send a letter of thanks to the Hon Duncan Gay for championing the re-opening of the first section of

the Blayney-Demondrille line; and 4. seek advice regarding the status of securing the Corridor for the Bells Line and advocate accordingly.

7b Water Infrastructure Report

Resolved Mr K Boyd/Cr J Davis

That the Board note the Water Infrastructure Report and: 1. Seek a meeting between Centroc representatives, the Belubula Landholders Association and Lachlan

Valley Water to re-affirm the joint communique issued in November 2014 and develop an updated communique that can be used to support advocacy;

2. Provide a letter of support to Central Tablelands Water for their application to Infrastructure NSW for the unfunded section of the Central Tablelands Regional Water Security project being the pipeline connection from Blayney to Carcoar.

3. Write to DPI Water seeking a targeted stakeholder session with Centroc representatives on the review of the Lachlan Water Sharing Plan;

4. Make a submission through the Executive to the IPART Review of Water NSW operating licences; 5. Note the request from Griffith City Council’s Build More Dams Action Group for support for

Government funding of a feasibility study to revisit a scheme to divert Clarence River tributaries west to the Dumaresq River; and

6. note Sam Samra’s passing and his substantive life work on data to demonstrate Councils’ capability in water management.

7c Health Report

Resolved Cr M Liebich/ Cr J Shaw

That the Board note the Health report and appoint Mr G Carroll as the sponsoring General Manager for Health.

7d.1a Regional Development

Resolved Mr G Styles/Mr J Bell

That the Board note the Regional Development report and 1. note the advocacy being undertaken regarding tourism and support data requests of member

Councils; 2. Cr G Rush represent Centroc on the Western NSW Mining Taskforce; 3. develop policy regarding priority infrastructure that has a direct link to supporting business; 4. seek a report to the November Board regarding Centroc being an associate member of LGNSW; 5. recognises the unique role that RDA Central West has in promoting the economic development of

the region through its whole-of-Government approach and relationships with Government, business and community stakeholders;

6. invite Mr Garry White to the region to meet with the Board; and 7. continue its advocacy and write to the Hon John Barilaro, Minister for Regional Development

outlining its support for ongoing funding for the RDA network in New South Wales and that the Joint Organisations and RDA committees can, in combination and by working together, provide superior results for regional development outcomes in NSW.

7d.1b Regional Development

Resolved Cr K Keith/Cr P Miller

That the Executive determine who should represent Centroc on the West NSW Multicultural NSW Regional Advisory Committee

7d.2 Regional Development Report

Resolved Cr J Davis/Cr M Liebich

That the Board note the update from the DPC.

7e Planning Report

Resolved Cr J Davis/Cr S Ferguson

That the Board note the Planning Report and 1. endorse the Centroc response to the Background Paper on Joint Organisations; 2. endorse the Advocacy Policy; 3. endorse the Draft Regional Plan response; 4. endorse the submission on Crown Lands; 5. it continue to advocate to not be the manager of compliance for the Biodiversity Act 2015; 6. that the key findings from Report on Young Peoples movements in Regional NSW be used to inform

local government on the values and services which are important to young people and aid in developing community programs and engagement with and attracting young people to the region;

7. thank Ms Yvette Quinn for developing this advice; 8. note the clarification advice from DPC on the timing of the review of their regional governance

arrangements; 9. develop feedback loops between the Planners Group and members Councils; and

10. provide feedback to the Department of Planning that the Board is dissatisfied with the removal of the “Discussion paper” from the process to develop the Regional Plan.

7f General Purpose Standing Committee report.

Resolved Cr K Keith/Cr D Somervaille

That the Board note the General Purpose Standing Committee report.

7g Operation Report

Resolved Cr J Davis/Cr G Rush

That the Board note the Operational Report and 1. congratulate each of the 13 water operators who have achieved Certification and Recognition of

Achievement under the AWA Pilot Program for the National Certification Framework; 2. adopt the Renewable Energy Innovation Program final report; and

note scoping advice on EV’s and seek feedback for potential stakeholders on their level of engagement.

7g Financial report

Resolved Cr J Shaw/Mr D Sherley

That the Board note the Financial Report and 1. gives permission for the audited accounts to be signed under the auspices of the Secretary

Treasurer if the final result after audit does not differ greatly from the figures presented in this report and

2. note the 2016/2017 Budget.

8. Late Reports

8a. Tabled Advocacy update

Resolved Cr J Davis/Mr G Styles

Note the tabled advocacy update

8b. A late item from Skillset on impacts of changes to insurance seeking support

Resolved Cr J Davis/Cr K Keith

That the Board note the correspondence and provide support and advocacy for Skillset as requested.

8c. Structural arrangements for regional tourism after December 2016

Resolved G Styles/ Cr J Davis

That the Centroc Board note the late advice on structural arrangements for regional tourism after December 2016 and 1. provide in principle support to member Council funding to the September 2016 Round of the Regional Visitor Economy Fund; 2. commend funding of this program to members; 3. collaborate with Central NSW Tourism in the development of the September 2016 Round of the

Regional Visitor Economy Fund; and 4. develop an options report through the Executive in collaboration with other key stakeholders

on optimal structural arrangement for regional tourism in the new Destination Networks structure.

5

9. Matters Raised by Members

9a. Regional Radio cutbacksResolved Cr K Keith/Cr J MedcalfThat the Board note the correspondence from Parkes and that Centroc agrees to lobby relevantgovernment departments on cutbacks on regional media services.

9b. Rural Fire Service (RFS) fundingResolved Mr G Styles/Cr P MillerThat the Centroc Board note the discussion with regard to changes to the Rural Fire Service fundingmodel and6. Commend to members they provide a report to respective Councils highlighting the changes with

respect to operation of and contributions to RFS at both the zone and local level (ie approach toapportionment within the zone);

7. Commend to members they write to the relevant Ministers and the RFS requesting thate. future rises be limited to the rate cap and the cost of emergency services be included in the IPART

consideration of the rate rises for Local Government;f. clarification be provided on the standard to which the RFS is heading with respect to facilities,

equipment and training and how this compares to the standard of fire cover which was the previousambition;

g. the implementation of this year’s higher costs be deferred 1 year to effectively take the increasesthrough the IP&R process given that Council budgets are already in place;

h. feedback on concerns that Councils from those zones which have been historically proactive inlifting facilities, equipment and training will be financially penalised for their efforts with a risk ofsubsidising less proactive zones given the new formula for apportioning Council contributions withinthe change.

8. Commend to member Councils they write to LGNSW and LGNSW representatives expressingconcerns regarding the above and inquiring whether protections for significant rises were providedfor in negotiations between RFS and LGNSW. A copy of advice from RFS to be attached to suchletters.

9. Advocacy in this regard is to include reference to the Emergency Services Levy changes, particularlythat:

c. Councils not be out of pocket regarding the administration of these monies including debt collectiond. rate payers do not have to pay twice and the existing 11% costs to Councils be removed; ande. concerns the volunteer base will be reduced as has been the case in Victoria.

10. Speakers to the next meetingPHN- Andrew Harvey – February 2017

11. Next MeetingsBoard - 24 November – CanberraAGM – 24 November - CanberraGMAC 27 October 2016- OrangeExecutive – 27 October 2016 in Orange 8.30am

Meeting closed at 1.00pmPage 5 is the last page of the Centroc Board Minutes 25 August 2016


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12. COMMITTEE REPORTS

12.01 BLACK SPRINGS COMMUNITY HALL COMMITTEE

File: Governance/Meetings/Black Springs Community Hall Committee Author: Lynette Safranek, Finance & Community Services Director

Summary Minutes of the Black Springs Community Hall Committee held on 17 August 2016 are submitted for Council’s information.

Recommendations: That Report 12.01 is provided for information.

Comment FOLLOWING is the Minutes of the Black Springs Community Hall Committee held on 17 August 2016. No Council recommendations were canvased during the meeting however ongoing actions will continue to progress. Items discussed at the meeting included:

Electricity usage

Hall sign/noticeboard

Village Improvements 2016/17

Ice Rink at Hall during 2017

The next meeting of the Committee will be held on Wednesday, 19 October 2016, at 6.30pm.

Notes:

OBERON COUNCIL – BLACK SPRINGS COMMUNITY HALL COMMITTEE – 17 August 2016

Page 1 of 2

The Meeting was held on 17 August 2016 in the Black Springs Community Hall.

The Meeting commenced at 6.30pm

ATTENDANCEClr Kerry Gibbons Oberon Council Deputy MayorClr Neil Francis Oberon CouncillorMichelle Swaan Community MemberBrian Ross Community MemberLynette Safranek Finance & Community Services Director

APOLOGIESEddie Gibbons Community MemberKathy Beesley Community Services CoordinatorGary Wallace Acting General ManagerChristine Healy Community Member

APOLOGIES – see Attendance and Apologies

DECLARATIONS OF INTEREST - Nil

WELCOME

BUSINESS ARISING FROM MINUTES· Nil

REPORTSa. Electricity Usage

Information regarding previous accounts was provided to Council staff at the meeting. Thisinformation will be reviewed and reported back to the next meeting. It appears at first glancethat there is a spike in electricity costs when the hall is used for a function and the hot wateris required.

b. Hall Sign/NoticeboardCouncil staff have been unable to attend the Black Springs Progress Association meetings atthis point in time to discuss this matter.

c. Black Springs Village Improvements for 2016/17This matter will be referred to the Black Springs Progress Association for discussion on howthe Village Improvements funds for 2016/17 will be used.

GENERAL BUSINESSInvestigation into the use of the Hall for an Ice Skating Rink during the months of May to October2017 were discussed. There is currently an organisation that has a portable ice rink in Orange andthere is interest at having a rink in Black Springs. Council’s Community Services Coordinator willorganise a meeting between Council staff, Brian Ross, a Black Springs Progress Associationmember, and the provider to discuss requirements and costs of such a venture. A report will bebrought back to this Committee for consideration and a possible recommendation to Council.

There is a window in the back of the Hall that has perspex in it that requires replacement. Councilwill organise for this to take place.

OBERON COUNCIL – BLACK SPRINGS COMMUNITY HALL COMMITTEE – 17 August 2016

Page 2 of 2

NEXT MEETING DATE AND MEETING CLOSE

The next meeting of the Black Springs Community Hall Committee will be held on 19 October2016, commencing at 6.30pm.

Meeting closed at 7.25pm


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12.02 OBERON YOUTH COUNCIL

File: Governance/Meetings/OYC Author: Lynette Safranek, Finance & Community Services Director

Summary Minutes of the Oberon Youth Council Meeting held on 19 August 2016 is submitted for Council’s information and consideration.

Recommendations: That Report 12.02 is provided for information.

Comment FOLLOWING is the Minutes of the Oberon Youth Council held on 19 August 2016. The following items were discussed at the Oberon Youth Council included:

An update from Council’s Mayor on Council’s legal action surrounding the proposed amalgamation with Bathurst Regional Council.

Discussion on the September/October School Holiday activities program which includes Laser Skirmish and movie for the 12-18 years, with craft and cooking sessions for the primary school aged children.

The Youth Council members would like to hold two raffles per year to raise funds to support a young person within the Oberon Local Government Area. The members and Council staff will review any requests for support. The support can be for areas such as, but not limited to, career opportunities, sport, art, health, etc.

Tyson Rice was chosen as the first recipient. He has been selected for the Bungarra Dance Company in Sydney and is required to travel to attend five block sessions in Sydney between September and December 2016. The funds raised will assist Tyson with his travel and accommodation requirements.

The members discussed arrangements for upcoming events

Raffle to raise funds for Tyson Rice, to be drawn at Oberon Farmers Markets on 1 October

Deferral of Community Fun Run until March/April 2017 to coincide with Youth Week and Seniors Festival. and

Halloween Disco at the Oberon RSL on 4 November.

The Youth Council members had a discussion without Council staff to determine if there was still interest in continuing the Youth Council. The Youth Mayor, Lydia Moore, initiated this discussion due to the dwindling numbers of youth members at meetings and events in the past 6 months. The members decided overwhelmingly that there is a need for the Youth Council to continue; they want the Council to continue; they would consider how they could become more involved, as well as how the Council might attract more youth members from the wider Oberon community to become involved.

The next meeting will be held on Thursday 13 October 2016.

OBERON COUNCIL – OBERON YOUTH COUNCIL – 19 August 2016

Minutes of the Oberon Youth Council held on 7 June 2016

The Meeting was held on 19 August 2016 at the Oberon RSL Boardroom. The Meeting commenced at 6.00pm.

ATTENDANCE

Lydia Moore Youth Mayor

Keely Armstrong Youth Councillor

Lisa Safranek Youth Councillor

Luke McFarlane Youth Councillor

Natahlia Stapleton Youth Councillor

Kathy Beesley Community Services Coordinator Lynette Safranek Finance & Community Services Director Kathy Sajowitz Oberon Council Mayor

APOLOGIES

Lucy Voerman Youth Councillor

1. APOLOGIES – see Attendance and Apologies above

2. COMMUNITY PRESENTATIONS

Mrs Rice made a presentation on behalf of Tyson regarding his selection into the Bungarra Dance Company. The members heard how it has been difficult for Tyson to pursue his desire for dancing within the local area, due to some challenges he gave up for a year. With encouragement and perseverance from family and friends Tyson continued his dancing and has been rewarded by being selected into the Bangarra Dance Company. This requires Tyson to travel to Sydney for four blocks of training between September and December. He will be performing at several events, including the School Spectacular.

3. REPORTS

a) Council Legal Action Update Major Kathy Sajowitz gave a brief update on the legal action in relation to the proposed Council amalgamation. b) Community Services Coordinator Update

Kathy gave an update on the planned activities for the September/October school holiday program. There is Laser Skirmish and a Metro Cinema Movie for the 12- 18 year olds. There is also cooking and craft planned for the primary school aged children at the Oberon Library and Community Centre. c) Youth Council Upcoming Activities

A raffle is planned for September, with the draw at the Farmers Markets on 1 October 2016. It was decided to use the funds raised to support Tyson Rice with his accommodation and travel for his selection into the Bangarra Dance Company. Ticket books can be collected by youth members from Kathy at Council. We have been collecting prizes over the past few months and members are asked to bring any prizes they are able to provide in the next couple of weeks. Lydia and Kathy will speak with Ken Barlow at the OHS to gain support with selling tickets.

OBERON COUNCIL – OBERON YOUTH COUNCIL – 19 August 2016

Minutes of the Oberon Youth Council held on 7 June 2016

The Fun Run has been postponed until March or April 2017. This will enable it to coincide with Youth Week and the Seniors Festival (formerly known as Seniors Week). The members agreed to try develop this event to encourage both young and senior members of our community to come together.

The OYC Halloween Disco is scheduled for 4 November (we could not book the RSL for October). There has been a different DJ booked for this event. There will be a large screen with music videos, a karaoke and a photo booth. There will again be two sessions: 6pm to 8.pm for 8-11 years and 8.30pm to 10.30pm for 12-18 years. Tickets will be $5.00 per person. The photo booth will have a cost associated. It will be an alcohol and drug free event, with single entry only.

4. General Business

The Youth Council members had a discussion without Council staff to determine if there was still interest in continuing the Youth Council. The Youth Mayor, Lydia Moore, initiated this discussion due to the dwindling numbers of youth members at meetings and events in the past 6 months. The members decided overwhelmingly that there is a need for the Youth Council to continue; they want the Council to continue; they would consider how they can become more involved, as well as how the Council might attract more youth members from the wider Oberon community to become involved.

Mayor Kathy Sajowitz informed the OYC that the new Skate Park has not been forgotten and that it is included in the 2016/17 Community Strategic Plan as part of The Common plans. 5. Next meeting date and meeting close

The next meeting will be held on Thursday 13 October 2016 from 5.30pm at the Council Chambers. The meeting closed at 7:25pm


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12.03 HERITAGE COMMITTEE

File: Governance/Meetings/Heritage Committee Author: Gary Wallace, Acting General Manager

Summary Minutes of the Heritage Committee held on 5 September 2016 submitted for Council’s information and consideration.

Recommendation: That:

1. The Minutes of the Heritage Committee held on 5 September 2016 received as information.

2. Council to write a letter of support to the Office of the Environment and Heritage with a view of obtaining a grant for emergency funding for stabilisation work on Lindlegreen, provide funding for an up-dated engineering report from Garth Dean and seeking Councils approval for extra funding.

3. Council approve the quote from Fifty8GEORGE for $381.70 and the wording for the sign for the Private Cemetery at Porters Retreat to be erected in the Abercrombie Road reserve and organise a meeting between staff and the Cemetery Committee to confirm names provided to Council of those people that may be interned with the view of a erecting a sign depicting these name to be placed in Porters Retreat Cemetery.

4. Council make enquiries regarding the replacement roof at the Railway Station managed by John Holland and see if it is compatible for a property that is heritage listed.

5. The Heritage Committee would like Council to note that they are aware of a proposed subdivision on Carlwood/Mutton Falls Rd and Bolton Lane at O‘Connell and have concerns that if a number of trees are removed on the road way it would have an impact on the cultural landscape and the environment.

6. Council progress the walking track at O’Connell from Beaconsfield Road to Box Flat Road.

7. Council support the Heritage Committee in encouraging PHD Students from Australian Universities to undertake studies on Heritage issues in our Council’s Local Government area.

Comment FOLLOWING is the Minutes of the Heritage Committee held on 5 September 2016. This is a summary of the Committee discussions and outcomes:

The Committee seek support from Council in obtaining funds from the State Heritage Office for Stabilisation work for Lindlegreen Pise Barn and fund a up-dated engineering report and provide extra funds down the track.

Council accept the Quote from Fifty8GEORGE for the design of a sign for the private Cemetery at Porters Retreat and seeking a meeting with the Cemetery Committee to confirm names of those people that may be buried there.

Council to obtain details of the proposed new roof over the railway station.

Council to confirm a on-site meeting to be arranged between Staff, Christo and the owners of 2430 O’Connell Road O’Connell regarding a newly erected fence on a Heritage listed property.


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The Heritage Committee would like Council to note their concerns regarding possible removal of trees for a proposed subdivision at O’Connell.

Council progress the walking track at O’Connell from Beaconsfield Road to Box Flat Road.

Council to support the Heritage committee in encouraging PHD Students from Australian Universities to undertake studies on Heritage issues in our Council’s Local Government area.

A series of ongoing actions were developed for the Committee. The next meeting of the Committee will be held on Monday 28 November 2016.

Notes:

OBERON COUNCIL – HERITAGE COMMITTEE

Page 1 of 5

Minutes of the Heritage Committee Meeting held on the 5 September 2016

The Meeting was held in the Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 5.00 pm

ATTENDANCE

Clr Clive McCarthy - Chair Council Member

Councillor Ian Doney Council Member

Kathy Sajowitz Mayor

Brenda Doney Community Representative

Laurie McMahon Museum Representative

Philippa Gemmell-Smith Community Representative

Susan Loudon Community Representative

Janet Bailey Planning and Development Control Officer

Jaclyn Burns Health and Building Manager

Christo Aitken Heritage Advisor

APOLOGIES

Iain McPherson National Trust Representative

Gary Wallace Acting General Manager

Ewen Stewart Community Representative

1. APOLOGIES – see Attendance and Apologies list above. 2. DECLARATIONS OF INTEREST - Nil 3. BUSINESS ARISING FROM PREVIOUS MEETING

LINDLEGREEN Discussion to be covered under reports. 4. REPORTS PLANNING & DEVELOPMENT DIRECTORS REPORTS

LINDLEGREEN Christo advised the Committee that he had met that day with Angus McKibbin, Christ Guest and Ken Snowden regarding Lindlegreen Pise Barn. Christo said that he suggested that they contact the current owners to be a part of this new group keen to restore the Pise Barn. The group could be called “Friends of Lindlegreen.” Christo had suggested to them that they should write to Council advising their interest in Lindlegreen and seeking a letter of support from Council for emergency funding from the Heritage Office. The Committee was very keen to support this group and have made the following recommendation to Council.


Page 2 of 5


Recommendation:

That Council support the initiative of the group and provide assistance and financial support in the longer term in accordance with the attached correspondence from Friends of

Lindlegreen and the land owner.

Council to engage Garth Dean of Calare Civil for an up-dated engineering report on Lindlegreen as part of that assistance.

Seek Council support for the proposed application to the Office of Environment and Heritage for emergency funding to assist in the urgent stabilisation work of Lindlegreen.

Staff will contact Angus McKibbin asking if the “Friends of Lindlegreen“ could get a letter to Council by Friday 9 September 2016 to enable it to be tabled to the September Council meeting. PORTERS RETREAT- Private Cemetery at Property known as Mary Vale and Coote Hill Some discussion was held about the location of a proposed sign associated to the private cemetery at Mary Vale and Coote Hill. Council had previously resolved to fund (up to $500) at the June 2016 Council Ordinary Meeting with the Committee resolving to place this sign in the Abercrombie Road reserve. The wording of the proposed sign and the design quote of $381.70 from Fifty8GEORGE was endorsed by the Committee. Clive also presented to the committee a list of names from a local resident of those people that may have been buried at this location together with some photos of the site. Recommendation:

That the quote be accepted from Fifty8GEORGE for $381.70 to create the sign and its placement in the Abercrombie Road Reserve.

Seek Council approval for staff to meet with the Cemetery Committee to confirm the list of names of those interned with a view of these names being included on another sign at the Porters Retreat Cemetery which is unfunded at this stage.

BLACK SPRINGS SIGNAGE Information was noted and on-going. 5. GENERAL BUSINESS RAILWAY STATION Laurie asked if the Committee was aware of the Railway Station being re-roofed, as roofing material has been delivered to the site. Ian Davies (OTHR Representative) had advised the Committee some months back that John Holland was looking at replacing the tiles which are asbestos and the Committee believed that OTHR would be sending a letter with details in this regard. Some discussion was held as to a suitable material that could be used on the heritage building instead of the iron and if consent was required for these works.


Page 3 of 5


It was confirmed by Council Staff that re-roofing the station building was not considered exempt development. Recommendation:

Council make enquiries regarding the replacement of the roof at the railway station and seeking clarification as to what materials they were considering to use. The Committee have a preference for a “like for like” and to what consents, if any, have been obtained;

The Mayor suggested that prior to ringing John Holland that Council contact the local representative of OTHR first.

FRONT FENCE – OLD CONVENT O’CONNELL A discussion was held on the newly erected solid, wooden, front fence at 2430 O’Connell Road O’Connell in respect to its suitability and requirement for consent in the Heritage Conservation Area and on a heritage listed site. The Committee thought that the best way to address the issues of the fence was to invite the owners to meet with them onsite to have a discussion with Councils Heritage Advisor and staff regarding this issue. Action

That Council engage the owners of 2430 O’Connell Road O’Connell to an on-site meeting to discuss the newly erected fence on the property and any other renovations that are being considered with Council Staff and Council’s Heritage Advisor Christ Aitken.

WALKING TRACK-Oberon Philippa advised that she would be happy to produce a pamphlet on a proposed Walking Track of Oberon, featuring historical buildings such as, Ramsgate, Convent, Malachi Gilmore Hall and the National Australia Bank which the Committee thought was an excellent idea. More information will be provided at a later date. NATIONAL AUSTRALIA BANK and MALACHI GILMORE HALL Christo advised that he had discussions today with an architect from Melbourne regarding a proposed disabled access ramp to the National Australia Bank and also had discussions with a proposed purchaser of Malachi Gilmore Hall. PROPOSEDF SUBDIVISION –CARLWOOD ROAD AND MUTTON FALLS ROAD Ian Doney raised an issue regarding a proposed subdivision on Carlwood/Mutton Falls Road and Bolton Lane at O’Connell which may result in a number of trees being taken down on any of these roads. Recommendation

The Heritage Committee expresses its concerns regarding possible tree removal for a proposed subdivision on Carlwood/Mutton Falls Road and Bolton Lane with respect to the cultural landscape and environmental impact.


Page 4 of 5


COX ROAD BROCHURE A copy of the new brochure was presented to the meeting and some concern was raised that Oberon was not highlighted within the map on the brochure as a location or recognised as a sponsor on the back page. Clive advised that Council is going to chase this up. O’CONELL WALKING TRACK Clive advised that some time ago approval was granted by Council to Aruna (previous Director of Engineering) to construct a walking track from Beaconsfield Road to Box Flat Road at O’Connell and he was unhappy that it had not progressed any further and wanted Council to follow this up so the matter can be resolved. It was suggested by Christo that the Committee look at the placement of interpretation boards along the walking track in relation to past and present items of heritage significance. Recommendation:

That Council progress the previous recommendation to provide a walking track from Beaconsfield Road to Box Flat Road O’Connell.

ENCOURAGE UNIVERSITY STUDENTS TO STUDY OUR HERITAGE The Committee wished to investigate the possibility of encouraging PHD students from Australian Universities to undertake studies on heritage related issues in the Oberon Local Government area. Recommendation:

Seeking Councils support in contacting University Students to undertake their studies in our local Government area.


Page 5 of 5


SUMMARY OF ACTIONS

Activity Responsibility

HERITAGE SIGNS

Liaise with Christo Aitken regarding the progress of the Black Springs Sign – Information provided by Christine Healey

Gary and Janet

PORTERS RETREAT –PRIVATE BURIAL GROUNDS

Sign to be erected on the Abercrombie road reserve near the Property of Mary Vale at Porters Retreat

Gary and Janet

WALKING TRACK –O’CONNELL

Progress the installation of the walking Track at O’Connell

Gary and Janet

TIMBER HERITAGE WALK

The Committee source appropriate early working photos of the OTC - ongoing

Heritage Committee

GINGKIN PAPERS

The owners of the Gingkin Papers have agreed to the Heritage Committee obtaining copy. Staff to contact them to organise.

Gary and Janet

LINDLEGREEN

Follow up on a letter of support from Council for urgent stabilisation work on the Pise barn to assist with a grant application and if Council has agreed to engage Garth Dean for an up-dated engineering report.

Gary and Janet

ENCOURAGE UNIVERSITY STUDENTS TO STUDY OUR HERITAGE.

Write to Australian Universities to invite students to undertake their studies in the Oberon Local Government area

Gary and Janet

NEXT MEETING DATE AND MEETING CLOSE The next meeting will be held on Monday 28 November 2016 commencing at 5.00pm The Meeting closed at 7.35 pm

PO Box 9427BathurstNSW 2795

Mr G WallaceActing General ManagerOberon Council

Dear Mr WallaceLindlegreen Barn, O'Connell

We are writing as the'Friends of Lindlegreen'to seek Council's support for theprotection and preservation of the Barn at Lindlegreen.

The Barn was built in L827, making it one of the oldest surviving rammed earthbuildings in Australia. So it is an important part of our country's heritage, and asignificant asset for the Oberon Shire.

Lindlegreen Barn is the earliest of a rich array of earth buildings in the O'Connelldistrict. Together these buildings have the potential to be a notable constellationof heritage sites, with considerable value for tourism and educational purposes.

hZALL Council asked Calare Civil to report on the structural integrity of theBarn. The engineer found major cracking and decay in the walls and structuralmoisture damage.

A recent site inspection by Council staff and the Heritage Advisor observedevidence of further deterioration in the condition of the Barn over the past fiveyears.

Stabilisation work will need to occur shortly if the Barn is to survive.

The Office of Environment and Heritage (OEH) provides funding for emergencywork of this kind. To make an application for funding a current engineer's reportis required.

We ask that Council commission such a report as a matter of urgency. Once thereport is available, we propose to applyto OEH for emergency funding andwould seek a statement of support from Council for our application.

The owner of Lindlegreen, Bradley Hargans, strongly supports this project, and aletter from him to this effect is attached.

Yours faithfully

,WqrAz/z/r<

Angus McKibbin^tr;g

Chris Guest (/O"rSnowdon

"Lindlegreen"

O'Connell Road

O'Connell NSW 2795

07 September 2016

Mr Gary Wallace

Acting Managing Director

Oberon Shire Council

Oberon Street

Oberon NSW 2787

Dear Sir,

I am the owner of the property known as "Lindlegreen" at O'Connell. The oldHassa!! pise barn, built int827, is located on this property.

I am a member of the group ' Friends of Lindlegreen' which intends to restore

the barn that is in a poor state of repair.

I will work with the group for this restoration to take place. I shall allow thegroup access to the barn and wil! help in the restoration as required.

Upon completion, I agree to make the barn accessible to the public, say, twoor three times annually.

Yours sincerely,

Bradley Hargans


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13. REPORTS FOR DECISION

13.01 DEVELOPMENT APPLICATION 10.2016.37.1 RESIDENTIAL SUBDIVISION DEVELOPMENT COMPRISING 86 ALLOTMENTS

File No: PO6-11 Author: Jaclyn Burns, Health and Building Manager

Summary An application for a residential subdivision development comprising of 88 allotments on land described as Lot 3 in DP 227655, Lot 7 and 9 in DP 2364, being known as 11 Bell Street, Oberon is referred to Council for determination in accordance with Part H.3.10 of the Development Control Plan (DCP) 2001. Part H.3.10 of the DCP requires:

“In determining applications Council and/or delegated officers of Council, will consider all submissions before the application is determined.”

During the notification period submissions were received from adjoining land owners.


1. Council approve Development Application 10.2016.37.1 for a proposed 88 allotment

subdivision of Lot 3 in DP 227655, Lot 7 and 9 in DP 2364, being known as 11 Bell Street,

Oberon in accordance with the 79C Assessment and conditions contained within this

report.

2. A division be called in accordance with Section 375A of The Local Government Act 1993.

Comment: Provided as a separate ATTACHMENT is a copy of the following details relevant to this report:

Document Author Date/reference

SoEE and Industrial Buffer Report CEH Survey Undated/Springfield Street SEE

Subdivision Lot Layout CEH Survey 09/02/2016

Submission report CEH Survey 12/07/2016

Servicing of the development CEH Survey 11/08/2016

EXISTING CONSENTS THAT RELATE TO THE LAND: Nil. No recent consents or approvals have been granted on the land. PROPOSED DEVELOPMENT The development site sits to the south of Oberon off Springfield Street running parallel with Balfour Street. The subject site is illustrated in Figure 1. The land is open grazing land and is classified as Class 3 Prime Crop and Pasture Land.


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The site has had an extensive history of agriculture, predominantly grazing land and was rezoned from RU1 to R1 (General Residential) at the Gazettal of the Oberon Local Environmental Plan, 2013. The site is gently undulating with some site drainage constraints to the north east and to the south which are discussed in further detail later in the report. The development site is adjoined by Land zoned both by R5 (large lot residential) and R1 (general residential) as can be seen in Figure 2. Figure One (1) locality Plan

ASSESSMENT: The Development Application was submitted to Council on the 16 May 2016. A preliminary assessment of the application was undertaken by Councils Consultant Town Planner Mr Lachlan Sims in consultation with Councils Heath and Building Manager. To the north of the development site is Balfour Street which backs on to the proposed allotments. The existing allotments in Balfour Street range from 800 to 2,500 m2. To the east and to the entrance of the first stage of the proposed subdivision is Springfield Street. The existing allotments in Springfield Street are approximately 1600m2 in size. To the east of the development lies Spicer and Armstrong Place with existing allotments of 580 to 800m2, and to the west is existing grazing land zoned R5 (large Lot Residential). The land to the south is zoned R1 (general residential). The proposed development is for the excision of 88 allotments, in stages, as follows:


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Allotment to be created Purpose

83 allotments Residential allotments

2 allotments (proposed lots 2 and 3) Residual allotments to stage one to be retained by the land one for future development.

1 allotment ( proposed lot 86) To be consolidated with and adjoining allotment in Balfour Street.

1 allotment (proposed lot 64) To be dedicated to Council as a sewerage pump station.

1 allotment (proposed lot 22) To be reserved as a child care facility.

TOTAL ALLOTMENTS 88 allotments

Proposed allotment staging:

Stage Allotments to be released Number of allotments

Stage One To create a single allotment from Lot 3 in DP 227655, Lot 7 and 9 in DP 2364 will be developed into the remaining 8 stages

3 allotments. 1 to be retained by the developer and 2 allotments to be retained by the land owner as residue

Stage Two Lots 1 - 8 8 allotments

Stage Three Lots 9 - 22 14 allotments

Stage Four Lots 23 – 34, 64 – 65 and 85 15 allotments

Stage Five Lots 59 – 63, 66 - 69 9 allotments

Stage Six Lots 35 – 39, 81 – 84 9 allotments

Stage Seven Lots 54 – 58, 70 – 73 9 allotments

Stage Eight Lots 40 – 43, 77 - 86 8 allotments

Stage Nine Lots 44 – 53, 74 - 76 13 allotments

Stage Ten Lots 86 1 allotment


Allotment 64 is intended as a public reserve. Allotment sizes vary from 809.2 to 2077m2. The development has been designed with a north/south axis allowing for increased solar access to each individual allotment. Reticulated Services, sewer and water The proposed development incorporates the installation of reticulated sewer and water services. All costs associated to the provision of these services will be borne by the applicant. Gas connection is available to be connected to the development. Stormwater A proposed plan of stormwater management plan has been submitted as part of the proposed development indicating that the site is suitable for the subdivision. Where fall to the proposed road infrastructure cannot be achieved inter allotment drainage will be required to be provided. A Stormwater Management Plan and Hydrological’ Design of works associated with the subdivision will be required to be submitted prior to the issue of a Construction Certificate. The Stormwater Management Plan and Hydrological Design of works will help alleviate the concerns of adjoining land owners where submissions have been received regarding overland flow.


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The plans shall include, but not be limited to:

The means of stormwater disposal from the subdivision

Inter-allotment drainage

Impacts from lands associated with the later stages of the subdivision

Impacts on nearby lands and properties ‘downstream’ of the subdivision

Details of on or off site detention

Details of waterway calculations adjoining existing stormwater infrastructure

The discharge points will require installation of soil and sedimentations controls, extended

rock flumes to dissipate the energy of water flows

The design of the road with major drains on one side, construction and erosion protection

measures

The stormwater drains under roads, will need more detail on how they are proposed to be

constructed and protected from erosion

Street Tree Plantings The proposed development will incorporate street tree planting of Acer Platanoides. A condition of consent will be imposed regarding the submission of a street tree management plan in this regard. Open Space The proposed development does not incorporate any further opportunities for open space and the applicant states in the SoEE that payment of Section 94 Contributions could be used to improve existing open space areas in the vicinity of the development such as the Oberon Common. The development does however proposed to install linkages to existing open space by virtue of a footpath along Springfield Street as illustrated on Plan 8. Access The proposed development will result in the extension of Springfield Street. The road design and layout is an extension to the Springfield estate with the developer providing a conceptual plan to facilitate further potential subdivision. Three potential vehicle access through roads have been provided by he development to facilitate this. The road design has been developed to follow the existing drainage lines of the land to aid and facilitate in stormwater design and management. Kerb and guttering will be provided as illustrated on Plan 8. The access design has been assessed and approved by the engineering department. Further specific engineering details will be required to be submitted by the applicant to ensure compliance with Councils Engineering Design Guidelines prior to the commencement of works and the issue of a Construction Certificate. Childcare facility It is proposed by the applicant to create an allotment (proposed Lot 22) for the purpose of a Child Care facility, which is permissible in the zone, subject to development consent.


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Consolidation and encroachment Lot 3 in DP: 227655, has been developed historically without both legal and practical access to Balfour Street. The developer proposes as part of the development to consolidate this allotment (proposed lot 86) with an adjoining lot. Lot 3 also has an encroachment upon the land of a shed constructed partially over the lot boundary. The consolidation pf proposed lot 86 may resolve this issue, subject to negotiation between the effected parties. The consolidation of proposed lot 86 will required to be undertaken prior to the registration of the subdivision certificate for stage 8. SECTION 79C ASSESSMENT: LEGAL IMPLICATIONS Any Environmental Planning Instrument Consider SEPPs, REPs & LEPs. RELEVANT Provisions of LEP (e.g. permissibility, development standards, heritage listing, advertising requirements of another authority who administers a SEPP or REP). In determining a Development Application, the consent authority is to take into consideration the following matters as are of relevance in the assessment of the development application. (a)(i) The Provisions of any Environmental Planning Instrument The Environmental Planning Instruments that relate to the proposed development are:

1. State Environmental Planning Policy No 55 - Remediation of Land;

2. State Environmental Planning Policy No 44 – Koala Habitat Protection;

3. Oberon Local Environmental Plan 2013 1. State Environmental Planning Policy No. 55 – Remediation of Land

Clause 7 of this SEPP specifies that a consent authority must not consent to the carrying out of any development on land unless

a) it has considered whether the land is contaminated, and

b) if the land is contaminated, it is satisfied that the land is suitable in its contaminated state

(or will be suitable, after remediation) for the purpose for which the development is

proposed to be carried out, and

c) if the land requires remediation to be made suitable for the purpose for which the

development is proposed to be carried out, it is satisfied that the land will be remediated

before the land is used for that purpose.

An assessment under Clause 7 has been carried out by Council staff. This investigation coupled with a site inspection does not indicate any reason to consider the development site to be contaminated and as such is satisfied that the land is suitable for residential development. 2. State Environmental Planning Policy No 44 – Koala Habitat Protection The proposed development is sited within an area of cleared grazing land. There are isolated single stands of native timber. There are a number of trees, however that may require removal in the excision of proposed lots 27 and 28 (stage 4), which will require further consideration and a


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Review of Environmental Factors (REF) as part of any subsequent Construction Certificate for these works. After a site inspection and in accordance with Clause 7 the proposed development would deem compliance with the SEPP as there was no evidence to suggest that the land will impact on potential koala habitat. 3. Local Environmental Plan (LEP) Zone R1 General Residential 1 Objectives of zone

To provide for the housing needs of the community.

To provide for a variety of housing types and densities.

To enable other land uses that provide facilities or services to meet the day to day needs of residents.

2 Permitted without consent Home occupations 3 Permitted with consent Attached dwellings; boarding houses; business identification signs; child care centres; community facilities; dwelling houses; group homes; home industries; hostels; multi dwelling housing; neighbourhood shops; places of public worship; residential flat buildings; respite day care centres; roads; semi-detached dwellings; seniors housing; shop top housing; water reticulation systems; any other development not specified in item 2 or 4. 4 Prohibited Agriculture; air transport facilities; airstrips; amusement centres; animal boarding or training establishments; backpackers’ accommodation; biosolids treatment facilities; boat building and repair facilities; boat launching ramps; boat sheds; camping grounds; car parks; caravan parks; cemeteries; charter and tourism boating facilities; commercial premises; correctional centres; crematoria; depots; eco-tourist facilities; electricity generating works; entertainment facilities; environmental facilities; extractive industries; farm buildings; farm stay accommodation; forestry; freight transport facilities; function centres; heavy industrial storage establishments; helipads; highway service centres; home occupations (sex services); industrial retail outlets; industrial training facilities; industries; jetties; marinas; mooring pens; moorings; mortuaries; open cut mining; passenger transport facilities; public administration buildings; recreation facilities (indoor); recreation facilities (major); recreation facilities (outdoor); registered clubs; research stations; restricted premises; rural industries; rural workers’ dwellings; service stations; sewage treatment plants; sex services premises; signage; storage premises; transport depots; truck depots; vehicle body repair workshops; vehicle repair stations; veterinary hospitals; warehouse or distribution centres; waste or resource management facilities; water recreation structures; water supply systems; wharf or boating facilities; wholesale supplies. 2.6 Subdivision—consent requirements (1) Land to which this Plan applies may be subdivided, but only with development consent.

Notes.

1. If a subdivision is specified as exempt development in an applicable environmental planning

instrument, such as this Plan or State Environmental Planning Policy (Exempt and

Complying Development Codes) 2008, the Act enables it to be carried out without

development consent.


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2. Part 6 of State Environmental Planning Policy (Exempt and Complying Development

Codes) 2008 provides that the strata subdivision of a building in certain circumstances is

complying development.

(2) Development consent must not be granted for the subdivision of land on which a secondary dwelling is situated if the subdivision would result in the principal dwelling and the secondary dwelling being situated on separate lots, unless the resulting lots are not less than the minimum size shown on the Lot Size Map in relation to that land.

Note. The definition of secondary dwelling in the Dictionary requires the dwelling to be on the same lot of land as the principal dwelling.

(1) Land to which this Plan applies may be subdivided, but only with development consent.

The proposed strata title subdivision of the development requires consent under clause 2.6 of the LEP. 4.1 Minimum subdivision lot size

(1) The objectives of this clause are as follows:

(a) to ensure subdivision of land occurs in a manner that promotes suitable land uses and

development,

(b) to ensure subdivision occurs in a staged manner that minimises the cost to the

community from the provision of public infrastructure and services,

(c) to ensure rural lands are not fragmented in a manner that threatens their future use for

agriculture or primary production,

(d) to ensure subdivision is not likely to result in inappropriate impacts on the natural

environment, including native vegetation, natural watercourses and habitats for

threatened species and populations and endangered ecological communities.

(2) This clause applies to a subdivision of any land shown on the Lot Size Map that requires

development consent and that is carried out after the commencement of this Plan.

(3) The size of any lot resulting from a subdivision of land to which this clause applies is not to

be less than the minimum size shown on the Lot Size Map in relation to that land.

(4) This clause does not apply in relation to the subdivision of individual lots in a strata plan or

community title scheme.

(4A) Despite subclause (3), land identified as “Area A” on the Lot Size Map may be subdivided to create lots of not less than 4,000 square metres if the consent authority is satisfied that each lot is, or will be, serviced by a sewage reticulation system and a water reticulation system.

The proposed development consists of a staged development and the proposed lots to be excised comply with Clause 4.1 as they achieve the minimum lot size requirement of 800 square metres. 6.3 Riparian land and watercourses (1) The objective of this clause is to protect and maintain the following:

(a) water quality within watercourses,

(b) the stability of the bed and banks of watercourses,

(c) aquatic and riparian habitats,

(d) ecological processes within watercourses and riparian areas.

(2) This clause applies to the following land:

http://www.legislation.nsw.gov.au/fragview/inforce/epi+713+2013+pt.4-cl.4.1+0+N?tocnav=y




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(b) land identified as “Watercourse” on the Riparian Lands and Watercourses Map,

(c) all land that is within 40 metres of the top of the bank of each watercourse on land identified as “Watercourse” on that map.

(3) Before determining a development application for development on land to which this clause applies, the consent authority must consider:

(a) whether or not the development is likely to have any adverse impact on the following:

(i) the water quality and flows within the watercourse,

(ii) aquatic and riparian species, habitats and ecosystems of the watercourse,

(iii) the stability of the bed and banks of the watercourse,

(iv) the free passage of fish and other aquatic organisms within or along the watercourse,

(v) any future rehabilitation of the watercourse and riparian areas, and

(b) whether or not the development is likely to increase water extraction from the watercourse, and

(c) any appropriate measures proposed to avoid, minimise or mitigate the impacts of the development.

(4) Development consent must not be granted to development on land to which this clause applies unless the consent authority is satisfied that:

(a) the development is designed, sited and will be managed to avoid any significant adverse environmental impact, or

(b) if that impact cannot be reasonably avoided—the development is designed, sited and will be managed to minimise that impact, or

(c) if that impact cannot be minimised—the development will be managed to mitigate that impact.

The development site is situated on land within the catchment of Lake Oberon. Whilst Councils LEP mapping does not indicate any riparian watercourses on the subject land there are clearly identified water courses (ephemeral) and low-lying saturated areas that need to be considered and assessed in regards to stormwater collection and management as well as on-site effluent disposal. Any works associated to stormwater control and disposal would be subject to an appropriate Construction Certificate. Figure 2 – Zoning Map:



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6.4 Essential services Development consent must not be granted to development unless the consent authority is satisfied that any of the following services that are essential for the development are available or that adequate arrangements have been made to make them available when required:

(a) the supply of water,

(b) the supply of electricity,

(c) the disposal and management of sewage,

(d) stormwater drainage or on-site conservation,

(e) suitable vehicular access.

Essential services as described above shall be provided by the developer. Existing services such as electricity, water and sewer are accessible and can be connected to the development. Gas is also available to the site. Proposed works are to be carried out in relation to stormwater disposal from the site and into existing Council infrastructure. Councils Engineering Department have reviewed the proposed Stormwater Design and confirm that it supports the design in principal. 6.1 Earthworks (1) The objective of this clause is to ensure that earthworks for which development consent is

required will not have a detrimental impact on environmental functions and processes, neighbouring uses, cultural or heritage items or features of the surrounding land.

(2) Development consent is required for earthworks unless:

(a) the earthworks are exempt development under this Plan or another applicable environmental planning instrument, or

(b) the earthworks are ancillary to development that is permitted without consent under this Plan or to development for which development consent has been given.

(3) Before granting development consent for earthworks (or for development involving ancillary earthworks), the consent authority must consider the following matters:

(a) the likely disruption of, or any detrimental effect on, drainage patterns and soil stability in the locality of the development,

(b) the effect of the development on the likely future use or redevelopment of the land,

(c) the quality of the fill or the soil to be excavated, or both,

(d) the effect of the development on the existing and likely amenity of adjoining properties,

(e) the source of any fill material and the destination of any excavated material,

(f) the likelihood of disturbing relics,

(g) the proximity to, and potential for adverse impacts on, any waterway, drinking water catchment or environmentally sensitive area,

(h) any appropriate measures proposed to avoid, minimise or mitigate the impacts of the development.

Earthworks will be required to be carried out and details of the proposed earthworks will be required to be submitted to Council for consideration. 6.6 Development within a designated buffer area (1) The objectives of this clause are as follows:

(a) to protect the operational environment of industries operating within the Oberon Timber Complex,

(b) to control development near the Oberon Timber Complex and waste disposal facilities to minimise land use conflict.


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(2) This clause applies to land identified as “Oberon Timber Complex” on the Industrial Buffer Map.

(3) Before granting development consent to development on land to which this clause applies, the consent authority must consider the following:

(a) the impact that any noise, odour or other emissions associated with existing land uses may have on the development,

(b) any proposed measures incorporated into the development that limit the impact of such noise and other emissions associated with the existing land use,

(c) any opportunities to relocate the development outside the land to which this clause applies,

(d) whether the development is likely to adversely affect the operational environment of any existing development on the land to which this clause applies.

The subject site is within the identified buffer area of the Oberon Timber Complex which seeks to protect residential development from the noise impacts of the complex activity and prevent unreasonable incursion on the operations of the complex. Generally, Council requires noise attenuation measures to be incorporated in the design of dwellings to mitigate noise impacts. Such attenuation measures would include the provision of double glazing or similar treatment to achieve the necessary noise amelioration. Proposed allotments 1 to 14, 17 to 45, 65 to 68 and 79 to 85 are effected. A condition of consent will be imposed requiring an 88b instrument over the effected allotments. Figure 3 – Buffer Plan

Any draft environmental planning instrument that is or has been placed on public exhibition and details of which have been notified to the consent authority There are no draft environmental planning instruments that affect the subject site. POLICY IMPLICATIONS (OTHER THAN DCP’s) - Nil.


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FINANCIAL IMPLICATIONS (e.g. Section 94) For the purpose of this Plan the application of contribution will be made to each of the following events (with the exception of those events which are identified as “exempt developments” in accordance with the Oberon Council Development Control Plan – Exempt Development):

to any additional lot created to an assessment (subdivision); Section 94 contributions are applicable to the 83 excised lots within the R5 Zone. Further, Section 68 contributions for water headworks will also be applicable given the proposal to provide a reticulated water supply. Section 94 contributions are applicable to this development and are required to be paid by the applicant prior to the issue of a Construction Certificate. Development Application fees totalling $6,190.00 have been paid by the applicant. Developer contributions are applicable and must be paid prior to the issue of a Construction or Subdivision Certificate for each stage or stages. PLANNING FOR BUSHFIRE PROTECTION 2006: The lot is not identified as being bushfire prone. Any Development Control Plan Councils DCP 2001 applies to the proposed development. The applicable parts of the DCP are Part B Subdivision: B.4 OBJECTIVES In adopting this policy, Council has the following objectives which will be taken into consideration with regard to subdivision development:

To promote high quality subdivision within the Oberon Council area which minimises adverse impacts on the environment.

To encourage the use of innovative design and engineering principles which enhance the physical environment and the social fabric.

To optimise the provision of infrastructure services in the most efficient and effective manner.

Site Design The following elements have been given full consideration in the overall site design of the proposed subdivision:

Climate Control (wind and sun)

Landform

Aspect and Views

Geology and Soils

Drainage

Surface Water

Vegetation

Orientation

Hydrology


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Public Open Space The DCP describes public open space as being determined by how easy it is to get to, how well it is used and how pleasant it is to be there. Public open space within a subdivision should form part of a pedestrian/cycleway network which connects residential areas and other facilities. Where appropriate, landscaping of open space should be integrated with street and private landscaping to bring the whole landscape environment together. The proposed development complies with the DCP in this regard. Stormwater Drainage The subdivision designer will need to prepare an appropriate stormwater design. Conventional practice requires the maximum stormwater flow to be contained within the road pavement and kerb area. The proposed development complies Road Construction Construction and drainage of roads is required for all subdivisions. The roads MUST be bitumen sealed, provided with kerb and gutter or of a higher standard. The design of such works shall comply with the standards of Council: - The proposed development complies. Footpath, Nature Strip, Kerb and Gutter Council wishes to encourage footpath and nature strip treatment that reflects the particular road function and provides a safe and pleasant people orientated environment for pedestrians and cyclists. The alignment of footpaths should be designed to serve the needs of safety and pedestrian access to dwellings, open space and other facilities to retain existing vegetation and to contribute to the overall landscape planning of the subdivision. In the case of local access roads, minor access roads or access ways, the provision of a footpath on one side of the road only may be approved where it is demonstrated to Councils satisfaction that the proposal enhances the residential environment and provides adequate safety and convenience for pedestrians. The proposed development incorporates a foot path design.

Public Reserves The DCP requires that public open space shall be provided at the rate of 3 hectares per 1000 EP (Equivalent People), as calculated by the maximum servicing requirement of the subdivision, by transfer to Council by dedication as public reserve; or, where it is not possible or reasonable to dedicate land as public reserve, be a monetary contribution for the acquisition to embellishment of public reserves within the village or release area. The applicant complies with the requirements of the DCP by virtue of payment of a monetary contribution in this regard. LIKELY IMPACTS OF THE DEVELOPMENT The likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality: Context and Setting The proposed development involves the subdivision of 83 residential allotments with a minimum lot size of 800m2.


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The development site is located adjacent to an established urban residential area and the design is generally representative of existing allotments in the vicinity of the development. The development is considered to be reflective of the context and setting of the surrounding built environment. The design of the development will not result in any unreasonable impacts on privacy, noise generation or view loss. Encroachment The site survey plans submitted with the development application identify an encroachment onto the site by a shed at the rear of the adjoining property to the north. The development has been designed having regard to this encroachment. This issue has been addressed by the applicant indicating their willingness to allow the encroachment to remain and facilitate a boundary adjustment to address the issue. If the development proceeds to approval it is recommended that the encroachment be addressed prior to the issue of a subdivision certificate for stage 8. Traffic generation and impact on road network The development will generate an increase in traffic volumes associated to an increase in residential dwellings. The road design within the development being 20m for the internal main road and 18m for the secondary roads has been supported by the engineering department. It is considered that the existing road reserves and infrastructure currently in place is adequate to cater for the additional development subject to conditions of consent. The applicant has briefly projected within the SoEE (in accordance with the RTA’s Guide to Traffic Management Development 2002) that each residential allotment will result in 9 vehicle movements per dwelling with 84 residential allotments this will result in 756 vehicle movements per day into the Springfield and North Street intersection. A further projection of 70 movements could be added with a childcare facility, however these movements have not been assessed as part of this development application. Flooding No formal Flood Study and Floodplain Risk Management Plan has been provided or undertaken by either Council or the Applicant. Council staff consider that the proposed subdivision to be acceptable in terms of providing flood free building envelopes. Contamination The site has a long history of agriculture, predominantly grazing. A site inspection did not reveal any requirement to require a preliminary contamination assessment for the site in accordance with the provisions of State Environmental Planning Policy No. 55 (Remediation of Land). Consultation Formal input from various state government agencies was not required in the assessment of this application. The application was, however, notified to the Water NSW as the development site is approximately a kilometre from Lake Oberon. Water NSW assessed the proposed impacts of the development as minimal, however, they requested the applicant provide a more comprehensive water sensitive design in accordance with Water NSW current recommended practices. A Stormwater Management Plan and Hydrological’ Design of works has been requested of the applicant. Public Domain The proposed development will not have a substantial impact on the public domain. Aside from the traffic generation issues raised above, the development will be fully contained within the site and will not result in negative impacts on the public domain or unreasonable demands on public infrastructure.


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Stormwater The applicant has provided conceptual details of a system to manage and dispose of stormwater runoff from the site that mitigates and prevents unnecessary impacts on neighbouring properties. If the development is approved by Council resolution, development consent shall be conditional on the requirement to provide a hydrological assessment in support of the proposed stormwater discharge system. Utilities There are no issues with utility supply to the development. The subject site is located within an urban environment with access to standard infrastructure services. Some upgrades to infrastructure may be required as a result of the development which will be undertaken at the expense of the developer in liaison with Council and utility providers. Heritage The proposed development is not expected to impact on items of heritage. The subject site has been previously developed and is in an urban environment with no known heritage values. Other land resources The proposed development is will not result in unreasonable impacts on other land resources. Water The proposed development includes provision for the management, detention and conveyance of urban stormwater within and away from the site. This will necessitate the provision of upgraded stormwater infrastructure to Council’s specifications. The development will be serviced by Council’s reticulated water supply. Wastewater (sewage) will be disposed of via Council’s reticulated sewage system. Soils There are no expected issues with soils on the site. The proposal involves the terracing and benching of the site to facilitate the development. Earthworks will be subject to standard sediment and erosion control requirements. Air and microclimate The proposed development will not result in negative impacts on the surrounding air and microclimate. Flora and fauna The site is has had a long historical use as agricultural farm land, primarily grazing, and does not comprise of significant habitat. As such there are no issues with the development and its impacts on flora and fauna. Waste The proposed residential dwellings will be serviced by Council’s regular waste collection services following construction and occupation. During the construction of the subdivision, works will be subject to Council’s standard waste management requirements for subdivision sites. Energy The proposed development will not result in substantial additional energy demands. The subdivision has been designed with solar access in mind and all allotments have good northern solar access. Noise and vibration The development will not result in unreasonable increases in noise and vibration. Impacts during subdivision construction will be regulated by Council’s standard requirements.


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Natural hazards There are no natural hazards expected to impact on the proposed development nor is the development expected to increase the risk of natural hazards in the locality. Technological hazards There are no technological hazards expected to impact on the proposed development nor is the development expected to increase the risk of technological hazards in the locality. Safety, security and crime prevention There are no issues with the safety and security of the design of the development. Social impacts in the locality The proposal will result in the addition of 83 residential allotments in the immediate locality. This will increase the population in the vicinity which in general is expected to result in a net benefit to the community. Concern has been raised in submissions in relation to intensification of population, increased traffic movements and other undesirable aspects of increased density. In general, the proposed development is considered appropriate for the site and will provide increased housing opportunities for the Oberon community. Economic impact in the locality In general, a net economic benefit to the community can be expected. Site design The design of the subdivision includes connections to existing open space, connection to services, street tree plantings and kerb and guttering. The allotments are oriented on a north south axis with the orientation of the allotments allowing to facilitate in passive solar design of residential dwellings. The design and configuration of the subdivision which will result in a development that presents well to the public realm, contributes to the streetscape and is sympathetic to the character of the surrounding built environment. Construction No issues are expected during the construction of the proposed development. If approved, consent would be subject to standard regulatory requirements for construction activities. A Construction Certificate application has not been submitted for assessment by staff. Cumulative impacts The cumulative impacts this development may have on encouraging developments of a similar built form and character elsewhere in Oberon. Any submissions made in accordance with this Act or the Regulations: During the assessment process the proposed development has been notified to the adjoining and adjacent land owners, and in response to the notification process a number of submissions were received throughout the process of assessing this application. A summary of the submissions were provided to the applicant for information and comment. The table below summarises the issues raised in the submissions.


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Issue Comment

Stormwater runoff from existing lots fronting Balfour Street runs into development site, earthworks may affect drainage of Balfour Street lots, poor drainage issues, extra drainage is needed

Stormwater management is an issue that will be addressed in the assessment of the proposal and through appropriate conditions of consent. Drainage issues on part of the site area acknowledged and it will be recommended that further hydrological assessment and details of appropriate stormwater management mechanisms are provided as a condition of development consent.

Access for emergency services, single road access, risk of blockage, extend Springfield Street to Rupert Street for better access

The widths of the existing and proposed road networks are sufficient to accommodate the additional demand generated by the development and will not be unreasonably blocked or compromised in the event of an emergency. The provision of a connection to Rupert Street, while considered desirable, is not part of this application and is not considered a necessary requirement in the circumstances.

Increases in traffic congestion and noise past hospital, ambulance station, school and existing dwellings

The existing road network is considered sufficient to accommodate additional demands generated. Traffic calming devices exist to sufficiently slow the movement of traffic past the school and hospital sites. Traffic generated by residential development in a low speed environment is not expected to result in an unreasonable increase in noise and congestion in the immediate vicinity.

Increase block size to 1200m2, Oberon is rural town, not metro area

The proposed development complies with the minimum lot size standards specified in the Oberon Local Environmental Plan 2013. Each lot is at least 800m2 which provides a generously sized urban residential allotment.

Development is in dam catchment area The application has been referred to Water NSW (the responsible authority for the dam) for comment

85 new residential lots inappropriate for rural residential setting

The subject land is zoned for urban residential land uses (R1 General Residential zone) with the proposed lots compliant with the minimum lot size specified in the Oberon Local Environmental Plan 2013.

Removal of 8 trees and impacts on flora and fauna

It is anticipated that some vegetation loss will result from the development of the land for urban purposes and to enable the placement of servicing infrastructure. The trees proposed for removal are large trees along the eastern boundary of the site that would restrict solar access for future dwellings. The subject site is largely clear of vegetation and is not considered significant flora and fauna habitat.

Diminishing land values, other residential developments, loss of views

The subject site has been zoned R1 General Residential foreshadowing its development for urban residential purposes. The development proposal is generally consistent with the land use planning and development control provisions applicable to the site


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and is considered to be a reasonable land use outcome for the site. In the circumstances, impacts on land values, land supply and demand and view loss are not valid planning considerations.

Lack of footpaths Footpaths will be provided to connect the development to the existing footpath network.

No public parks or gardens Sufficient open space and public facilities exist within close proximity to the development site. The provision of additional public open space is not considered necessary in the circumstances. The development will provide a substantial contribution towards the improvement of these facilities through developer contributions.

Privacy impacts, boundary fencing concerns

The proposed lot sizes will ensure sufficient separation between future dwellings and lot boundaries. The provision of boundary fencing to a suitable urban standard along the boundary of lots fronting Balfour Street can be imposed as a condition of development consent.

Timeframes for construction and staging not specified

The applicant is not required to specify timeframes for construction and staging. The activation of the consent will be subject to legislative requirements with construction and staging subject to the developer’s discretion.

Erroneous information in SEE (reference to oceanic climate etc.)

This incorrect information has been noted and is not considered materially detrimental to the development proposal.

The majority of these issues have been specifically addressed in the body of this report. The applicant was advised in writing that it had received submissions objecting to the proposal and was supplied with a comprehensive summary of the submissions for their information. Further information was provided by the applicant and forms an attachment to this report. THE PUBLIC INTEREST: S79C(1)(e) the public interest The development has been assessed having regard to public interest in particular in relation to managing the economic, social and environmental impacts. Council is mindful of the need to ensure that development occurs in a manner that is consistent and regulated by clear and measurable conditions of consent in accordance with the local planning framework and both local and state principles and guidelines. Council is further mindful of the need to assess all development applications individually and on merit, addressing the issues and avoiding emotive responses. Does the proposal fit in the locality? The subject site is within the R1 General Residential zone and is considered suitable for appropriately designed residential subdivision development. Are the site attributes conducive to development? In general, the site is considered suitable for appropriately designed medium density development.


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RISK IMPLICATIONS Council determinations of development applications in relation to local development can be appealed by a third party in the Land and Environment Court in circumstances where incorrect legal process has been applied. In the case of this development application the relevant considerations under the Environmental Planning and Assessment Act 1979 have been made. DISCUSSION AND CONCLUSIONS The application is permissible in the R1 General Residential Zone and is consistent with the aims and objectives of that zone. A number of outstanding issues have been identified as outlined in this report. These issues are not considered significant enough to affect the viability and integrity of the design of the development as proposed and can be suitably addressed through conditions of consent. Because of this, it is considered appropriate to recommend approval subject to conditions of development consent. RECOMMENDED CONDITION OF CONSENT The application is recommended for approval subject to the following conditions: GENERAL CONDITIONS: Approved Plans 1. The development is to be carried out in accordance with the approved stamped plans

prepared by :

Document Author Date/reference

SoEE and Industrial Buffer Report CEH Survey Undated/Springfield Street SEE

Subdivision Lot Layout CEH Survey 09/02/2016

Submission report CEH Survey 12/07/2016

Servicing of the development CEH Survey 11/08/2016

Except as otherwise provided by the conditions of this determination. The application will be staged in the following manner:

Stage Allotments to be released Number of allotments

Stage One To create a single allotment from Lot 3 in DP 227655, Lot 7 and 9 in DP 2364 will be developed into the remaining 8 stages

3 allotments. 1 to be retained by the developer and 2 allotments to be retained by the land owner as residue

Stage Two Lots 1 - 8 8 allotments

Stage Three Lots 9 - 22 14 allotments

Stage Four Lots 23 – 34, 64 – 65 and 85 15 allotments

Stage Five Lots 59 – 63, 66 - 69 9 allotments

Stage Six Lots 35 – 39, 81 – 84 9 allotments

Stage Seven Lots 54 – 58, 70 – 73 9 allotments

Stage Eight Lots 40 – 43, 77 - 86 8 allotments

Stage Nine Lots 44 – 53, 74 - 76 13 allotments

Stage Ten Lots 86 1 allotments



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Note: Modifications to the approved plans will require the lodgement and consideration by Council of a modification pursuant to Section 96 of the Environmental Planning and Assessment Act. Reason: To confirm and clarify the terms of Council’s approval. Separate DA Required 1. Prior to the commencement of the use of the land for each proposed lot, a separate

Development Application containing fully detailed plans and specifications is to be submitted to and approved by Council.

Reason: To inform the applicant that separate development consent is required for the use of the land. To meet the requirements of Section 76A of the Environmental Planning and Assessment Act 1979. PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE: Construction Certificate 2. Unless the development is exempt under Council’s Local Approvals Policy or Development

Control Plan – Exempt Development, the applicant is to obtain a Construction Certificate pursuant to Section 109C of the Environmental Planning and Assessment Act 1979, as amended from either Council or an accredited certifying authority certifying that the proposed works are in accordance with Council’s Guidelines for Engineering Works prior to any subdivision works commencing.

NOTE 1: No engineering or excavation work is to be carried out in relation to this development until the necessary Construction Certificate or certificates have been obtained. NOTE 2: YOU MUST NOT COMMENCE WORK UNTIL YOU HAVE RECEIVED THE CONSTRUCTION CERTIFICATE, even if you made an application for a Construction Certificate at the same time as you lodged this development application. NOTE 3: It is the responsibility of the applicant to ensure that the development complies with the provision of the Council Engineering Standards. This may entail alterations to the proposal so that it complies with these standards. Reason: So that the design of the proposed work may be assessed in detail before construction commences and because it is in the public interest that the development comply with the appropriate construction standards. Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended. Earthworks 3. All fill for the earthworks shall be clean material; no foreign building materials or contamination of

the soil will be permissible for the filling of this land. Contamination testing maybe required to be submitted to Council for assessment and approval.

Any fill placed on the proposed allotments shall be compacted to 95 % standard compaction and a compaction test and report from a registered NATA Laboratory is to be completed and submitted to Council Engineers for assessment, at full cost to the applicant.

An earthworks management plan is required to be submitted to Council prior to the commencement of Stage 2.

Only those areas involved in the construction of the civil works shall be disturbed, with all other areas of the site to be maintained with existing vegetation cover.


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Reason: to ensure that all earthworks are undertaken in a responsible manner and to preserve natural ground cover where possible. Hydrological Design Report 4. The applicant shall provide engineering plans detailing the ‘Hydrological’ design of works

associated with the subdivision prior to the issue of a Construction Certificate to the satisfaction of

Councils Works and Engineering Director. The plans shall include , but not be limited to:

The means of stormwater disposal from the subdivision.

Inter-allotment drainage.

Impacts from lands associated with the later stages of the subdivision.

Impacts on nearby lands and properties ‘downstream’ of the subdivision.

Details of on or off site detention.

Details of culvers associated to driveway crossing and their ongoing maintenance.

Details of waterway calculations adjoining existing stormwater infrastructure.

The discharge points will require installation of soil and sedimentations controls, extended

rock flumes to dissipate the energy of water flows.

The design of the road with major drains on one side, construction and erosion protection

measures.

The design of stormwater drains under roads, including provisions for proposed

construction, maintenance and protection from erosion.

Details of proposed easements to protect and maintain stormwater drainage.

Drainage is to be designed such that it follows the natural drainage paths without adversely affecting the adjacent properties

Approval for these works are required as pat of a Construction Certificate prior to works commencing on site.

Reason: To ensure adequate disposal and management of stormwater associated to the development. Stormwater drain management 5. The applicant shall provide a management plan and associated engineering plans detailing

stormwater management associated with the subdivision prior to the issue of a Construction Certificate to the satisfaction of Councils Works and Engineering Director. The plans shall include , but not be limited to:

Details on how drainage for stormwater proposed to be carried through the land and properties adjacent are to be protected from overland flows from the development.

Litter extraction from the stormwater at the lowest point of the subdivision, allowing access for Council to clear the litter, and minimise scour and erosion upon that land.

Oberon Council will require all weather access to the basins through an easement type of arrangement in order to get machinery and maintenance equipment to them cleaning and routine maintenance.

Approval for these works are required as pat of a Construction Certificate prior to works commencing on site.

Reason: To ensure adequate disposal and management of stormwater associated to the development.


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Engineering plans 6. The applicant is to submit three copies of engineering plans, specifications and calculations in

relation to all subdivision infrastructure including the installation of footpaths (option A) and traffic calming devices. A Review of Environmental Factors (REF), associated to the proposed tree removal, is to be submitted by the applicant with a Construction Certificate application for this stage prior to the commencement of stage 4. Appropriate engineering and civil plans will be required to be submitted to Councils Works and Engineering Director together with a Construction Certificate for approval prior to the commencement of any works. Works as Engineering Plans are to be designed in accordance with the conditions of consent and in conjunction with Councils Development Control Plan 2001.

Further, the works are to comply with and be constructed in accordance with Oberon Council’s “Guidelines for Civil Engineering Design & Construction for Development’. In addition roads are to be designed for bus and truck friendly access and swept paths. Individual stages are to be constructed with all-weather temporary turning areas for bus and truck manoeuvring.

Reason: Because it is in the public interest that the design of that those aspects of the development comply with Council’s Engineering Guidelines. Section 79C(1)(c) and (e) of the Environmental Planning and Assessment Act 1979, as amended. Trunk Main 7. The applicant is to provide to Council, prior to the commencement of Stage 2, with a Section

68 application a plan demonstrating the sizes and location of all easements associated to the provision of services within the subdivision. The plan is to include the trunk main the east of the proposed development.

Reason: Because it is in the public interest that the design of that those aspects of the development comply with Council’s Engineering Guidelines. Section 79C(1)(c) and (e) of the Environmental Planning and Assessment Act 1979, as amended. Developer Contributions 8. Prior to the issue of a Construction Certificate associated to Stage 2 payment of contributions

are required. Section 94 and 64 Contributions must be paid in accordance with the schedule applicable at the time of payment, as prescribed in Council’s Annual Fees and Charges Schedule for the proposed 83 excised lots.

Reason: To advise that any new lot excised from the original holding attracts contributions. These contributions are charged at the rate when paid, set each year in Council’s Management Plan. Council’s Development Contributions Plan and Clause 146 (Environmental Protection and Assessment Act Regulations) require payment prior to release of Construction Certificates. Sewer and Water mains supply 9. Each allotment shall be provided with a separate town water connection point located wholly

within the allotment boundaries. Further, a detailed design for proposed water reticulation from

the existing Council supply to the development will be required to be submitted with adequate

proposed plans of drainage to be approved by the Works and Engineering Director at the

commencement of each stage (from stage 2).


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Note: a Section 68 approval under the Local Government Act 1993 is required to be obtained prior to the commencement of works associated to the construction of water mains. Reason:- to ensure these services are available to the site. Arrangements for services (electricity, telephone, street lighting and natural gas) 10. Satisfactory arrangements are to be made with the appropriate electricity (including street

lighting), telecommunication and natural gas authorities for the provision of services to be made to each allotment Evidence of such arrangements shall be submitted to Council prior to the issue of the construction certificate for each relevant stage (from stage 2). .

All services are to be provided underground.

Reason:- to ensure these services are available to the site. Access Construction 11. A complete road design for the proposed public road system is to be undertaken and lodged

with Council for approval prior to any road works being carried out on the land. This approval shall be provided by way of a Construction Certificate. A full geotechnical pavement design shall accompany the road layout and address all drainage, accesses and erosion and sedimentation control issues. This information is to be provided for each relevant stage (from stage 2).

Reason – To comply with relevant statutory requirements Fencing 12. Fencing of the external boundary’s of proposed lot 1 (Stage1) in accordance with the

approved plans and specifications. Construction Certificate approval is required for this work, unless the fencing meets the Exempt Development criteria of SEPP (Exempt and Complying) 2008.

Reason:- To ensure rural boundary fencing as proposed in the application and of a suitable standard is provided to avoid disputes between adjoining property owners and to contain stock within each property. Soil and Sedimentation Control Plan 13. The Applicant shall provide a soil erosion and sediment control plan to Council for approval.

All soil erosion and sediment controls shall be in place prior to the commencement of construction works.

No building, engineering, or excavation work, or topsoil stripping or vegetation removal, is to be carried out in relation to this development until such time as a Compliance Certificate pursuant to Section 109C of the Environmental Planning and Assessment Act 1979, as amended has been issued by Council or an accredited certifying authority certifying that the plan is in accordance with Oberon Council’s Guidelines for Engineering Works. Upon certification, the measures in the Management Plan are to be implemented during the course of the development.

Reason:- To minimise the risk of soil erosion and water pollution. Section 79C(1)(b) and (d) of the Environmental Planning and Assessment Act 1979, as amended. Long Service Levy 14. Prior to the issue of a Construction Certificate, the applicant is to satisfy Council that the

amount of the long service levy payable under Part 5 of the Building and Construction Industry Long Service Payments Act 1986 in respect of the erection of the building has been duly paid


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or, if the levy is to be paid by instalments pursuant to Section 43 of that Act, the first instalment of that long service levy has been duly paid.

Reason – To comply with the relevant provision of the Building and Construction Industry Long Service Payments Act 1986. Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended. School pick up and set down points 15. Provision shall be made for School bus pick up and set down points within the subdivision as

required and in conjunction with the appropriate bus contractor.

A plan is to be provided to Council for approval prior to the issue of a Construction Certificate (for stage 3) indicating School bus pick up and set down points incorporated into the proposed plan of subdivision and road design.

Reason: Because it is in the public interest that transport to schools be provided to the estate. PRIOR TO THE COMMENCMENT OF WORKS: Notice of Commencement 16. At least two (2) days prior to the commencement of building works, the applicant is required to

submit to Council the attached “Notice of Commencement of Building or Subdivision Works and Appointment of Principal Certifying Authority”.

Reason: To meet the requirements of Section 81A of the Environmental Planning and Assessment Act 1979. Weed Control 17. Evidence by way of an appropriate inspection notice by the Upper Macquarie County Council

is to be provided to Council indicating that the land is free of weeds or an appropriate plan (acceptable to the Upper Macquarie County Council) is in place, prior to the commencement of any subdivision works.

Reason: to ensure all work is carried out in an environmentally responsible and sustainable manner Run-off and erosion controls 18. Prior to and during the commencement of works the applicant shall erect soil erosion and

sedimentation controls for the following purposes;

Control of run-off and diversion to the ‘Interim sedimentation trap area’ prior to the development of the land.

Method of stabilising the land from erosion and sediment movement after the completion of works, prior to the development of the land.

A minimum of 1 strip (300mm to 450mm wide) of turf shall be placed behind ALL kerb & gutter to prevent soil entering gutter and stormwater drains.

Reason: To ensure adequate sedimentation and erosion control measures are provided on site. Landscape Plan 19. The applicant is to provide Council with a landscape plan for the proposed development

including a street tree theme. The plan is to be approved by Council, prior to the commencement of works associated to stage 2.


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Reason: It is in the public interest to improve the visual amenity of the area by planting street trees. Section 79C(1)(b) and (e) of the Environmental Planning and Assessment Act 1979, as amended. Street Lighting Plan 20. A street lighting plan is to be provided to Council for approval by Councils Works and

Engineering Director prior to the issue of a Construction Certificate. The plan is to be approved by Council, prior to the commencement of works associated to stage 2 and shall include details associated to the type of lighting proposed i.e. LED lighting.

Reason: to ensure street lighting is appropriately provided for within the development. Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979, as amended. DURING CONSTRUCTION: Internal road design 21. That local access road connecting to the estate shall be constructed in accordance with the

approved plans. Traffic calming devices associated to proposed Lot 22 are to be installed. Grassed footpaths shall be 3.5 wide, formed in earth, topsoiled and seeded, all disturbed surfaces shall be maintained to avoid erosion. Formed concrete foot paths (option A) shall be designed to cater for disabled access in accordance with the relevant Australian Standard

Reason: Because it is in the public interest that the design of that those aspects of the development comply with Council’s Engineering Guidelines. Section 79C(1)(c) and (e) of the Environmental Planning and Assessment Act 1979, as amended. Geotechnical testing 22. Geotechnical NATA accredited testing shall be undertake to determine soil classification and

suitable pavement design loading to cater for both light and heavy vehicles traffic. The design standard shall be to the satisfaction of the Director of Engineering or his appointed officer.

Prior to the sealing, road base, compaction testing of the wheel paths shall be undertaken every 50 meters by a registered NATA accredited Laboratory. The results shall be submitted to Council Engineers for assessment, prior to any bitumen sealing being permitted. This will be undertaken at full cost to the applicant.

Reason: Because it is in the public interest that the design of that those aspects of the development comply with Council’s Engineering Guidelines. Section 79C(1)(c) and (e) of the Environmental Planning and Assessment Act 1979, as amended. Legal Costs 23. All costs associated to the construction/gazettal of existing and proposed public road system

including the transfer of the road to Council ownership are to be borne by the applicant, including all legal, surveying and engineering works.

Reason: Because it is in the public interest that the design of that those aspects of the development comply with Council’s Engineering Guidelines. Section 79C(1)(c) and (e) of the Environmental Planning and Assessment Act 1979, as amended. Earthen Batters 24. Any earthen batters shall be graded and compacted to a grade no greater than 1:3. The batters

shall also be topsoiled and grassed to further stabilise the filled area from erosion.

Reason: Because it is in the public interest that the design of that those aspects of the development comply with Council’s Engineering Guidelines. Section 79C(1)(c) and (e) of the Environmental Planning and Assessment Act 1979, as amended.


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Dust nuisance 25. The applicant shall ensure that during that construction works all measures are taken to

eliminate/suppress any dust nuisance emanating from the site. Reason – To ensure the impacts associated to the construction of the development are minimized for adjoining land owners. Engineering Inspections 26. The applicant is to arrange an inspection of the subdivision works by Council’s Engineering

Department at the following stages of the development. This condition applies notwithstanding any private certification of the engineering works.

COLUMN 1 COLUMN 2

A Road construction *Following site regrading, and prior to installation of footway services; *Excavation and trimming of subgrade; *After compaction of subbase; *After compaction of base, and prior to sealing; *Establishment of line and level for kerb and gutter placement; *Subsoil Drainage; *Pavement test results (compaction, strength); *Road pavement surfacing.

B Drainage *After laying of pipes and prior to backfill; *Pits after rendering openings and installation of step irons.

C Water *After laying of mains and prior to backfill; *After laying of services and prior to backfill; *Pressure testing.

D Sewerage *After laying of pipes and prior to backfill; *Main - air pressure testing; *Manhole - water test for infiltration, exfiltration.

E Erosion and sediment control

*Prior to the installation of erosion measures.

F All subdivision works *Practical completion.

G Road openings *Upon completion of works.

Reason: Because it is in the public interest that Council inspect the work at these stages of development. Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended. Sewer Connection 27. The construction of sewer mains such that there is a separate and distinct sewer connection

wholly within the boundary of each proposed residential lot. NOTE 1: The developer is to construct a 150 mm sewer riser at each property junction; each riser is to be constructed so that riser cap finishes 150 mm above the finished surface level of each allotment created. NOTE 2: A Section 68 approval under the Local Government Act 1993 is required to be obtained prior to the commencement of works associated to the construction of water mains. Reason: Because that utility is required to serve the development. Section 79C(1)(c) and (e) of the Environmental Planning and Assessment Act 1979, as amended.


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Water connection 28. The construction of water mains such that there is a separate and distinct water main

connection wholly within the boundary of each proposed residential and open space lot, in accordance with Council’s Guidelines for Engineering Works.

NOTE 1: A Section 68 approval under the Local Government Act 1993 is required to be obtained prior to the commencement of works associated to the construction of water mains. Reason: Because that utility is required to serve the development. Section 79C(1)(c) and (e) of the Environmental Planning and Assessment Act 1979, as amended. Water Meter 29. Separate metered water is required to all residential lots, at the full cost to the applicant, and

designed and constructed to the satisfaction of the Works & Engineering Director. The applicant is to submit the water meter and its identification number that are assigned to individual allotments on a plan as part of the ‘Works As Executed drawings. This is to be submitted to Council prior to the release of the linen plan for each relevant stage.

Reason:- to ensure these services are available to the site. Construction noise 30. Construction noise shall be in accordance with the ‘Noise Control Guidelines’ for construction noise

standards. Hours of operation shall be permitted between 8am – 6pm Monday to Friday and 8am – 1pm Saturdays. No heavy machinery work or usage shall be permitted on Sundays or Public Holidays.

Reason: To ensure the amenity is preserved for adjoining land owners. PRIOR TO THE ISSUE OF A SUBDIVISION CERTIFICATE: Subdivision Certificate 31. A Subdivision Certificate application will be required to be lodged and approved by Council

together with seven (7) copies of the subdivision plan prior to the registration of your plan of subdivision. The conditions contained in this consent must be complied with prior to the issue of a Subdivision Certificate.

Prior to the issue of a Subdivision Certificate for Stage 8 proposed lot 86 is required to be consolidated.

Reason: To comply with the requirements of Section 109C of the Environmental Planning and Assessment Act. Road naming and Gazettal 32. Prior to including any proposed road names on the plan of subdivision the applicant shall

submit options to Council for consideration and approval in accordance guidelines for the naming of roads (Geographical Names Board of NSW).

Street Signage shall be provided at the full cost to the developer prior to the issue of a Subdivision Certificate.

Reason: to ensure the public Roads are named and gazetted in accordance with the requirements of the Geographical Names Board of NSW.


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Advertising Strategy 33. The applicant is to submit to Council an overall strategy to control advertising for the sale of

the lots.

Unless development consent can be assumed in accordance with the Exempt Development criteria of SEPP (Exempt and Complying) 2008, a further development application for the erection or display of any advertising structure or sign on the land or any building thereon, shall be lodged and approved.

Reason: So that Council may adequately assess the impact of advertising for the development. Section 79C(1)(a) of the Environmental Planning and Assessment Act 1979, as amended. Building Number 34. A building number shall be displayed in a position clearly visible from the street in letters

having a height of not less than 75 mm (3 inches). The number must be in a contrasting colour to the background on which it is placed.

Reason: Because it is in the public interest that the building/property be easily identifiable. Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended. Section 94 dedication 35. The dedication of Lot 64 as public open space and as a drainage reserve to Council. Reason: Because, having considered the matter in accordance with Section 94 of the Environmental Planning and Assessment Act, 1979 as amended, the Council is satisfied that the development will require the provision of, or increase the demand for, these public amenities or public services within the area. Section 80A(1)(h) of the Environmental Planning and Assessment Act 1979, as amended. Road Construction Bond 36. A maintenance bond of 10% of final construction cost’s, to be paid to Council upon final

inspection and approval of all civil works. The value of the maintenance bond shall be approved by Council after witnessing a certified copy of the contract documentation showing all civil construction costs. The Maintenance period will start from the date of final inspection for a period of 6 months. At the conclusion of the 6-month period a final inspection is to be undertaken by Council at the request of the Developer to determine if any defects have arisen during this time. All deficiencies are to be rectified by the Developer, Should outstanding works remain Council reserves the right to expend bond monies on rectification works.

The bond must be lodged with Council before a Subdivision Certificate will be issued by Council.

Reason: In order to cover cost of any works requiring repair. Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended. Works as executed 37. The applicant is to submit to Council one set of electronic files in both Portable Document

Format (.pdf) and in CAD Drawing (.dwg) (MGA co-ordinates, with each of the services on a separate layer e.g. separate out water, sewer, storm water to their own layers) and one set of paper copies of the works as executed plans for all engineering infrastructure works.


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Each sheet is to include a bar scale or scales adjacent to the title block showing the scale (the works as executed plan is to be scaled at 1:500) and each sheet is to be properly signed and dated by the person responsible for the carrying out of those works.

Further, the works are to comply with Council’s Guidelines for Engineering Works. Survey is required to confirm the entire road, including all earthworks and drainage is located within the road reserve.

Reason: So that Council may ensure that the construction is in accordance with Council's requirements, and so that a permanent record of the design as constructed may be held by Council, to assist in future maintenance, or for the information of the emergency services. Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended. Easement for sewer 38. The final plan of survey is to show an easement for sewer over all lots affected and in favour of

Council. For sewer mains of 300 mm or greater diameter, the easement is to be 5 metres wide with the main centrally located.

Reason: Because those works referred to (including access works) and which are sited, or are to be sited, on the subject land should be protected by an easement. Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979, as amended. Easement for water 39. The final plan of survey is to show an easement for water service at a width to be determined

by Council. All affected lot are to be in the favour of Council.

NOTE 1: The water meter is to be centrally located within the easement. Reason: Because those works referred to (including access works) and which are sited, or are to be sited, on the subject land should be protected by an easement. Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979, as amended. Easement for stormwater 40. The final plan of survey is to show an easement for stormwater drainage within all affected lots

and in favour of Council. NOTE 1: Details of the easements shall be approved by Councils Works and Engineering Director.

Reason: Because those works referred to (including access works) and which are sited, or are to be sited, on the subject land should be protected by an easement. Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979, as amended. Restriction to User 41. The Plan of Subdivision and Section 88b instrument shall be provided to Council. The

instrument shall establish the following restrictive covenants, with the Council having the benefit of these covenants and sole authority to release vary or modify this covenants;

Those allotments: 1 to 14, 17 to 45, 65 to 68 and 79 to 85 are within the designated buffer area identified in Clause 6.6 of the Oberon Local Environmental Plan 2013. The identified allotments must incorporate noise attenuation measures into the design of any residential development or childcare facility to mitigate noise impacts to the satisfaction of Council.

Reason: To finalise the terms and approve the proposed restrictions prior to the registration of the subdivision.


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Services 42. The applicant shall consult with an Authorised Telecommunications, Electricity and Natural

Gas Authorities for the provision of underground telephone, electricity, and natural gas services to each allotment. Confirmation of connection to each allotment shall be lodged with Council prior to the issue of a Subdivision Certificate for stage 2 onwards, in accordance with the following table:

Stage Allotments to be serviced

Stage Two Lots 1 – 8 and residue of Stage 2 being the land remaining in lot 1 of stage 1

Stage Three Lots 9 – 22 and residue of Stage 3 being the land remaining in lot 1 of stage 1

Stage Four Lots 23 – 34, 64 – 65 and 85 and residue of Stage 4 being the land remaining in lot 1 of stage 1 and lot 3 of stage 1

Stage Five Lots 59 – 63, 66 – 69 and residue of Stage 5 being the land remaining in lot 1 of stage 1

Stage Six Lots 35 – 39, 81 – 84 and residue of Stage 6 being the land remaining in lot 1 of stage 1

Stage Seven Lots 54 – 58, 70 – 73 and residue of Stage 7 being the land remaining in lot 1 of stage 1

Stage Eight Lots 40 – 43, 77 – 86 and residue of Stage 8 being the land remaining in lot 1 of stage 1

Stage Nine Lots 44 – 53, 74 – 76 and lot 2 of stage 1

Stage Ten Lot 86 not required to be serviced – to be consolidated with a serviced allotment.

Appropriate easements as required must be created for power, telephone, gas. The easements shall be created to the appropriate size requirements of the individual authority, as directed. Reason: To ensure the development is appropriately serviced. Notations This development consent is expressly for the purpose of the subdivision of land as described and provides no approval for construction work or activity. Works or activities identified by any of the conditions of this determination requiring construction or aspects thereof will need to be the subject of additional application to Council (or another Principal Certifying Authority) for the construction, inspection and certification of the work/activity. Appropriate certification/s of the work/activity completion, is to be provided to Council prior to or with the application for the certification by Council of the subdivision or any stage thereof. No buildings or structures including temporary buildings, carriages, shipping containers and the like are to be sited on any of the proposed allotments in the development, without first obtaining the appropriate approval of the Council (or another Principal Certifying Authority). Where appropriate, the applicant should provide a suitable restriction as to the use of the land indicating the above (on the plan / title) to the satisfaction of Council, prior to or with the application for the certification by Council of the subdivision or any stage thereof.


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Future Direction 6. NATURAL ENVIRONMENT

Strategic Outcomes 6.1 Compliance with environmental legislation and guidelines

Action 6.1.1 Provide regulatory services required by EP&A Act 1979 and legislation.

Operational Plan or other Plans

Enforcement and education of appropriate legislation limits Councils exposure to litigation. Appropriate information is provided to the community to also minimise risks.


Notes:


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13.02 DEVELOPMENT APPLICATION 10.2016.46.1 – DWELLING

File No: Property/PR259-92 Author: Health and Building Surveyor, Kerry Davison

Summary A Development Application has been received for the construction of a dwelling at Lot 12 in DP 603429, being known as 92 Ferndale Road, Oberon. The two bedroom dwelling is proposed to be located on an existing excavated site within 350m of the existing approved quarry which may be reduced to a 270m setback in the future, due to an approved expansion in September 2012. The submitted Statement of Environmental Effects has identified;

“A ridge between the proposed dwelling site and the quarry provides a significant barrier between the dwelling site and the quarry operations”, which would provide shielding to the proposed dwelling from noise impacts associated to the quarry.

The applicant has proposed additional noise attenuation measures through double glazing and added insulation which has been indicated by a consultant to provide “sufficient acoustic attenuation” within the proposed dwelling. An existing consent Development Application 10.2011.1.1 for a proposed dwelling was approved by Council in December 2011, in the same location. This consent will be withdrawn prior to the issue of any further approval. The proposed dwelling site is within Council’s 500m buffer zone to an existing extractive industry, Mudgee Stone Company and the applicant is seeking a variation to Clause A2.6 of Oberon’s Development Control Plan, 2001.


3. Council resolve to vary A2.6 of its current DCP 2001 and determine the application in accordance with the recommendation outlined.


Comment Development Application 10.2016.46.1 was received by Council on the 9 June 2016 for a proposed dwelling at 92 Ferndale Road, Oberon within the RU1 Primary Production Zone. Plans together with the proposed site plan are provided as a separate ATTACHMENT. Part A2.6 (f) requires the following in regards to Buffers:

In order to minimise land use conflicts and avoid undue interference with the living amenity of residents, residential development shall be located so as to ensure the following minimum buffer areas around intensive agriculture establishments, the Oberon Industrial


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area, quarries, sewerage treatment plants and the other existing land uses with a nuisance potential: Extractive Industry (as defined in Standard LEP) - 500 metres (from footprint of operations and is to be provided wholly within the proponent’s land or by appropriate lease over the buffer area. Council may consider less stringent conditions based on partial use and/or annual production volume having regard for public benefit).

Lots 12 and Lot 13 (now known as Lot 2 in DP 1089826), currently owned by Mudgee Stone Company, were created as concessional lots under the Oberon Interim Development Order No.1 for the purpose of dwellings and as a dwelling is permissible under Clause 4.2B(b) of Oberon Local Environmental Plan 2013. On the 23 June 2003, Development Application 110/03 was lodged with Council for a “Dwelling Entitlement” and subsequently approved on the 8 August, 2003. Condition 3 of DA110/03 required that the location and design of a dwelling on the land shall take into account the presence or potential presence and the impacts or potential impacts of any proposed or existing quarry operations on the adjoining land. A subsequent Development Application 23/09 was received by Council on 14 August 2008 for a proposed dwelling on Lot 12 which was referred to Council and consequently refused due to the application not addressing the noise attenuation issues. On 14 January 2011, a Development Application 10.2011.1.1 for a proposed dwelling was submitted in the same location and approved by Council on 20 December 2011. The applicant has indicated the proposed site was selected for the following reasons;

The site has already been excavated and cleared,

The site provides protection from winds,

The site has a pre-existing Bushfire Asset Protection Zone, alleviating the removal any further vegetation and

The site was previously approved for the location of a dwelling. Neighbour notification was undertaken to the adjoining Mudgee Stone Quarry. Submissions closed at 4pm on 25 July 2016 with no submissions received. It is important to note that Part A2.6 has been varied by Council for this location in the past and it is considered that the approval can be supported in this instance.



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13.03 DEVELOPMENT APPLICATION 10.2016.61.1 – DWELLING

File No: Property/PR186-163 Author: Health and Building Surveyor, Kerry Davison

Summary A Development Application has been received for a dwelling at 163 O’Connell Road, O’Connell. In accordance with Oberon’s Development Control Plan (DCP) 2001 prior to the determination of the Development Application, Council is required to approve a reduced setback and buffer as the proposed setback for the dwelling is 30m from the Northern boundary. A 50m setback would instantly comply with the part B.14.12.9 of the Development Control Plan 2001 DCP, however in exceptional circumstances Council can approve less than 50m if a proposed buffer is submitted and approved by Council, in accordance with the DCP.

Recommendation: That

1. Council approve the reduced setback and buffer submitted with DA 10.2016.61.1 and delegation be granted to Councils Acting General Manager to approve DA 10.2016.61.1 for a proposed dwelling with a boundary setback of 30m from the northern boundary on Lot 9 in DP 1185095, 163 O’Connell Road, O’Connell.


Comment Development Application 10.2016.61.1 was received by council on the 12 August 2016 for a dwelling at 163 O’Connell Road, O’Connell within the RU1 Primary Production Zone. The proposed site plan and buffer is attached. The plans and Site Plan FOLLOW this report. The applicants, as part of their application, have requested a reduced boundary setback of 30m from the Northern boundary. Lot 9 in DP 1185095, 163 O’Connell Road, O’Connell, is approximately 7.87 ha in size and is located on a lot zoned both RU1 Primary Production Zone and R5 Large Lot Residential, with the dwelling proposed to be located within the RU1 zone. Adjoining the lot to the north is another small rural holding of 7.95ha which is Class 3 Prime Crop and Pasture Land. The neighbouring lot would be considered to have minimal agricultural impact however the reduced setback may be construed as impacting on the neighbouring lots level of privacy. The applicants have indicated the purpose of locating the dwelling 30m from the northern boundary is due to the following reasons;

The lot has a 100m restriction to user from the Eastern boundary due to the vicinity of the O’Connell Road and adjacent industrial area,

The lot has a spring and two dams traversing through the centre of lot, which restricts the dwelling being located in the middle of the lot and

The property owners have intentions of constructing a second dwelling (dual occupancy) in the future and have sited this dwelling accordingly.


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The applicants are proposing the installation of an artificial buffer of Leighton Green Cyprus trees planted along the Northern boundary to allow for privacy for themselves and their neighbours. The Oberon Development Control Plan 2001 (DCP), Part B.14.12.9 – “Dwelling Setbacks and Buffers” associated to Rural Development requires: The dwelling setback and buffer provisions of the Oberon LEP 1998 are designed to protect

the agricultural use of prime crop and pasture land and maintain the rural amenity of the Rural 1(a) zone. It is intended that dwellings on adjoining lots not be close to one another in order to provide a high level of privacy, and the relative isolation expected in the rural area.

A buffer of 150 metres is to be provided between the nearest external wall of any proposed

dwelling and the boundary of an adjoining or adjacent lot, allotment, portion or parcel of land comprising Class 1, 2 or 3 prime crop and pasture land (as defined by the Oberon LEP 1998). The distance may be reduced to 50 metres if a Buffer Management Plan (BMP) incorporating acceptable natural/or artificial buffers between the proposed dwelling and the adjoining agricultural lands is submitted to and approved by Council and implemented to the satisfaction of Council prior to the occupation of the dwelling and issue of the Occupation Certificate.

“N.B Any setback of less than 40 metres is unlikely to be approved”. It is considered that in this circumstance the allotment should be considered as an “exceptional circumstance” given the restricted areas the owners have to construct a dwelling on the lot. Neighbour notification was undertaken to the adjoining neighbours of the lot. Submissions closed at 4pm, 2 September 2016, with no submissions received. It is important to note that Part B.14.12.9 has been varied by Council in the past and it is considered that the approval of the reduced buffer setback can be supported in this instance.


Notes:


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13.04 ACTIVE TRANSPORT PLAN DRAFT FOR PUBLIC EXHIBITION

File No: Governance/Meetings/Ordinary/September 2016 Author: Gillian Salmon, Grant Officer

Summary Council are in receipt of the second draft of the Oberon Active Transport Strategy Active Travel Plan developed by GTA Consultants. The second draft addresses issues identified by the community consultation processes and satisfies all the criteria of the consultants brief. The revised plan includes improved mapping of the proposed upgrades to Oberon’s footpath and cycleway network. Adoption of the Oberon Active Transport Strategy Active Travel Plan will allow Council to apply for grant funding to implement the active transport infrastructure projects prioritised by the plan.

Recommendation: That Council ‘in principle’ support and place the draft Oberon Active Transport Strategy on public exhibition for the prescribed 28 day period.

Comment FOLLOWING are copies of the maps outlining the Proposed 10 Year Footpath and Crossing Network plan for Oberon, Burraga and Black Springs which provide the most comprehensive outline of new pedestrian infrastructure. Information in Appendix D of the plan: Infrastructure and Initiatives Program, details the location and estimated cost of each project. Note that some suggested projects such as the construction of zebra crossings may not meet the new RMS warrants and regulations. Full copies of the Oberon Active Transport Strategy Active Travel Plan are available on request and will be posted on the Council website. In May 2015, Council was awarded a grant from Roads and Maritime Services (RMS) totalling $22,750 to engage a consultant to develop a Pedestrian Access Mobility and Bike Plan. The Active Transport Plan was co-funded by Council to deliver investment in safe, convenient and coherent pedestrian and cycling infrastructure on key routes to reduce the public’s reliance on private motor vehicle use for everyday transport. In August 2015, GTA Consultants were engaged by Council through a competitive tender process to develop the Oberon Active Transport Strategy Active Travel Plan. The main objective of the Active Transport Plan is to foster a strong walking and cycling culture in both the town of Oberon and within the villages of Black Springs and Burraga. A separate active transport strategy is being developed by GTA for the village of O’Connell. The O’Connell project is being managed and funded by RMS. In December 2015 the first draft of the Oberon Active Transport Strategy Active Travel Plan was presented to Council and the community. Based on feedback from the community consultation process and from RMS, a number of changes and improvements to the plan have now been made. The draft plan identifies an estimated $861,085 worth of active transport infrastructure projects to be implemented over a ten year period. Projects have been prioritised on the basis of improving pedestrian and cyclist safety and on improving footpath and cycleway connections between key


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attractors such as schools, the hospital, shops, recreational and cultural facilities and aged care facilities. The next stage of the process is to place the plan on public exhibition for the prescribed 28 day period prior to the plan being formally adopted by Council. Funding Strategies Funding for active transport projects will always remain a contentious issue. There are currently two funding programs that should be considered as part of a 10 year funding strategy to implement the Oberon Active Transport Strategy Active Travel Plan. 1. State Government Funding

a. NSW Walking and Cycling Program. The NSW Government is committed to working with councils to make walking and cycling, a more convenient, safe and enjoyable transport option that promotes a healthy lifestyle. The Transport for NSW Walking and Cycling Program which is administered by RMS offers up to 50% funding for design, construction and implementation of walking and cycling infrastructure under the Council Partnership Funding component of the program.

The NSW Walking and Cycling Program does not fund construction of new footpaths or repaving of existing footpaths. Nominations for Walking and Cycling Program project funding for 2017-18 closed on 09 September 2016. Council Staff and RMS consultants have prioritised the top 5 walking projects identified in the Oberon Active Transport Strategy Active Travel Plan and have applied for grant funding to carry out the technical design stages of these projects. The five projects are: 1. Kerb extension and refuge island on east and west wide of Albion St and North St

roundabout following completion of footpath along Albion Street

2. Kerb extension and refuge island on corner of North and Oberon Street. This is an RMS road

3. Kerb Extensions and pedestrian refuge on North St near Hospital

4. Kerb Extension Fleming Street near Queen St

5. Relocate Crossing on Dudley Street near RSL Club

The NSW Walking and Cycling Program is an ongoing funding commitment from Transport for NSW. Funding for the construction phases of this project will be applied for in the 2018/19 round.

b. Stronger Communities Fund. This is currently not available to Oberon given the unique

circumstance of Local Government reforms.



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13.05 TALLY’S LANE CARPARK CONSTRUCTION

File No: Governance/Meetings/Ordinary/September 2016 Author: Chris Schumacher Works & Engineering Director & Hamish Gunning Design Engineer

Summary This report is a request for funding consideration to build the new carpark in Tally’s Lane Oberon, in conjunction with the library upgrades planned for this financial year.

Recommendation: That: Council provide $30,000 from the Section 94 Urban Roads Funds towards the construction of the new car park to accommodate up to another 20 car parking spaces in and around Oberon.

Comment FOLLOWING is a preliminary draft design showing the new proposed car park layout located directly of the western end of Tally’s Lane, Oberon. Subsequent to the need for additional car parking in the general area of the Oberon CBD, Council previously discussed the creation of more parking off Tally’s Lane, directly behind the existing Council residence of Dart Street. Given the dilapidation of existing sheds on the Council owned land work has been undertaken to remove these structures given the accessibility of them and the unsound nature of the construction. Preliminary designs indicate that up to an additional 20 car parking spaces may be achievable to cater for overflow parking. The construction would involve raising the car park to a suitable level with Tally’s Lane to drain the storm water. The installation of kerb and gutter and new garden bed around the perimeter of the new parking area, and 2-coat bitumen seal with line marking to delineate the parking bays. Financial Considerations The cost to construct the new parking facility has been estimated at $30,000, this would include:

Site preparation earthworks & design

Road base and construction materials

Concrete kerb & gutter around the full perimeter

2 – Coat bitumen seal pavement & line marking

Storm water pipes, pits & grates

1.2 wide Garden Bed around the perimeter of the carpark, soil and plants Funding could be supplemented from Section 94 revenue should Council wish to proceed.



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13.06 ROAD RESPONSE RISK MANAGEMENT POLICY AND PROCEDURES

File No: Governance/Policy/Council Adopted Policies Author: Gary Wallace, Acting General Manager

Summary Policy 4110 – Road Response Risk Management Policy and Procedures has been reviewed and is submitted to Council for approval. The policy is a review of the existing policy dated June 2012.

Recommendation: That Council approve the amended Policy 4110 – Road Response Risk Management Policy and Procedures for immediate implementation.

Comment A copy of the existing and amended policy 4110 FOLLOWS. Council’s existing Road Response Risk Management Policy and Procedure was set in place in June 2012. The Policy has now been reviewed and changes have been made under the Legislation requirement to add the Civil Liability Act 2002, Sections 42, 43 and 45. There are no further amendments required at this time and the policy is submitted for Council’s endorsement.


Notes:

Policy 4110 – Road Response Risk Management Policy and Procedures

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Road Response Risk Management Policy and Procedures

1. Definition Risk Management is the systematic application of management policies, procedures and practice to the tasks of identifying, analysing, assessing, treating and monitoring risks. 2. Objectives of Policy The objectives of this policy are to:

Apply the principles of identifying, analysing, assessing and treating risks to the council’s road pavement.

Identify risks and hazards in the road pavement through a formal system of inspection and recording of complaints/ service requests from the General Public and Council Staff.

Analyse risks identified in the road pavement by implementing a systematic approach to the recording of information against established criteria.

Establish a formula for the assessment and prioritisation of risks.

Establish a reasonably practicable time frame for the treatment of identified risks having regard to the resources available.

Establish a system to document the steps from identification to treatment to allow ongoing monitoring of the pavement maintenance system.

3. Scope of Policy This policy covers programmed and routine maintenance works on road pavements, and any other physical item that has an impact on the safety and amenity of road users within the road reserve of Council maintained public roads. 4. Legislation, Council Policies and Documents relation to this policy The Roads Act 1993, section 163 Civil Liability Act 2002, Sections, 42, 43 & 45 (Special non-feasance protection for roads authorities) Oberon Council’s Risk Management Policy StateWide Mutual, Best Practice Manual, Roads, Version 5, August 2012 StateWide Mutual, Best practice Manual, Signs as Remote Supervision, Version 8, October 2012 International Standard for Risk Management: AS/NZS IS) 31000:2009 Risk Management-Principles and Guidelines


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5. Policy Statement and Procedures Council has an obligation as well as a duty of care under common law to ensure that the road network is as safe for road users as it can be made within the resources of Council. Oberon Council’s road network has been constructed over many years in accordance with the acceptable standard work practices at the time of construction. Council’s sealed network is relatively new and currently shows minor level of distress as compared to road networks. However, due to the lack of suitable gravels in the area and maintenance funding, the sealed road network is expected to deteriorate during the next few years. Therefore it is necessary to implement a systematic procedure for inspecting, recording, and maintaining Council’s assets to a level of service within the resources available and by doing so minimise Council’s liability. Roads vary considerably in their construction and environment in which they are required to function; hence the requirements to maintain and repair them will vary. Due to increase in vehicular traffic numbers and weights, the road network is subject to steady deterioration. Unfortunately, the resources available to carry out pro-active and re-active maintenance are not always compatible with the task to be undertaken. Council is aware of its legal responsibility in regard to maintaining and repairing its public road network under the Roads Act 1993. It is clear that Council needs to have in place a system for managing its limited resources in maintaining and repairing roads in order to minimise risks to road users and thus reduce the possibility of public liability claims being made. A Flowchart describing the overall procedure to implement this policy is given in Appendix A Road Network

Oberon Council has responsibility under the Roads Act 1993 for a road network of approximately 970 km (as at 30/10/2006), which is categorised as:

ROAD CLASS LENGTH

(Km)

Local Roads

Sealed 340

Unsealed 527

Regional

Sealed 103

In addition Council maintains 52 km of State Roads for which RMS is the Roads Authority. Funding Council allocates funds for road maintenance as part of its annual budget process through Council’s Management Plan. The Management Plan is available for public comments prior to adoption. Council’s revenue is increasing at a lower rate than the rate of depreciation of the road network or rate at which maintenance costs are increasing. This will result in further deterioration of the road network. Therefore as the roads deteriorate even further more


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funds are required to maintain to an acceptable level. The Gap between required funding and yearly allocation is widening every year and this funding shortfall results in curtailing road maintenance activities making the required level of service difficult to achieve. Inspection/Data collection Road pavement maintenance inspections are undertaken to allow the systematic identification of risks on the road network. Inspections are a formalised assessment of sections of the road network, used to identify hazards that may require repair and maintenance. Generally there are three methods of information gathering/inspections used in risk assessment and prioritising repairs on roads.

a) Formal Inspections Inspections are a formal means of gathering information and will be undertaken by competent personnel who have an understanding of road-related hazards and defects, within the Works and Engineering Department of Council. These may be;

Overseer

Assets Coordinator

Engineers

Roads Inspector

Or any one deemed suitable to undertake inspections The purpose of this formal inspection is to identify:

I. The type of road and chainage road that have defects II. The severity of the defect

III. The location of the defect Inspections can be undertaken at prescribed inspection intervals (Table 1) or triggered by a complaint. Due to council’s limitation of both financial and human resources, routine inspections will be typically undertaken on major roads. The frequency will be in accordance with Table 1 – Inspection Intervals

b) Complaints from Road Users Council receives complaints from Road Users on road conditions and/or defects on roads. These are a valuable source of information about the state of the roads and are responded to in order to minimise risks. When Council’s Works and Engineering department receives a complaint, it is registered in Council’s Customer Request System. At the time the complaint is received, the customer will be asked basic questions in regard to location, severity and extent of the defect and answers will be recorded in the system. Based on the information gathered from customers, an Initial Road Risk Ranking is calculated wherever possible. Then the complaint shall be assigned to a relevant Officer in the Works and Engineering Department for further action in accordance with this policy. (Complaint Handling Flowchart is provided in Appendix B).


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c) Service requests from Council Staff

Council staff, when travelling the network on the way to and from work locations at various points through the Council area are encouraged to inspect and report any defects encountered using the appropriate Fault Reporting Sheet. When a service request is received, it will be registered with the Customer Request System and handled as any other complaint.

Inspection Intervals

The frequency of inspection will vary depending on the Road Hierarchy and is subject to resource availability.

Roads maintained by Council shall be inspected generally in accordance with the following Table

Road Hierarchy Frequency

Regional Road Once a month

Town Streets – Category Town1

Town Streets –Category Town2

Town Streets – Categories Town3 & Town4

Sealed Rural– Category Rural1

Sealed Rural – Category Rural2

Sealed Rural – Categories Rural3 & Rural4

Once in 3 months

Once in 6 months

Reactive to complaints received

Once in 3 months

Once in 6 months

Reactive to complaints received

Local road-unsealed Once in 12 months

Table 1 – Inspection Intervals

Evaluation

Once information has been collected, Road Risk Rating will be calculated in accordance with following equation. Criteria used in this equation are given in Table 2, 3 and 4

LOCATION

+

(ROAD HIERARCHY) X2 = ROAD RISK RATING

+

PHYSICAL DESCRIPTION


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Note: Emergency situations are given higher rating (20) regardless of the criteria given in this formula and will be responded as soon as possible subject to resource availability.

Table 2 - Damage Location within the Road

LOCATION DESCRIPTION

1 Shoulder, Edge of the road and Parking lane.

2 Traffic lane.

Table 3 – Road Hierarchy

Category Description

4 Regional roads

3

Sealed Rural – Category Rural1 Town streets Category Town1

2 Sealed Rural – Categories Rural2, Rural3 & Rural4 Town streets – Categories Town2, Town3 & Town4

1 Local road - unsealed

Table 4 – Physical Description of Hazards

DESCRIPTION OF HAZARD

4 3 2 1

OBSTRUCTIONS & SUBSTANCES ON ROADS

Objects on Road

Small sized object with a maximum dimension of less than 50mm dia (30mm not recorded)

x

Medium sized object with a maximum dimension of between 50mm and 100mm

x

Large sized object with a maximum dimension of between 100mm and 200mm

x

Very Large size object with a maximum dimension of greater than 200mm

x

Spilled Materials on Roads

Small spill of powder material x

Small spills of granular materials, oil, clay, etc. and large spill of powder material

x


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4 3 2 1

Moderate spill of oil, clay, granular material etc. x

Large spill of oil, clay, granular material etc. x

SEALED ROADS -PAVEMENT

Potholes

Small pothole of diameter less than 300mm or depth less than 50mm

x

Moderate pothole of diameter greater than 300mm or depth greater than 50mm

x

Moderate pothole of diameter greater than 300mm and depth between 50mm to 125mm

x

Large pothole of diameter greater than 300mm and depth greater than 125mm

x

Depression, Shoving

Small failure less than 1.5m2 and depth less than 50mm

x

Moderate failure greater than 1.5m2 or depth greater than 50mm

x

Moderate failure greater than 1.5m2 and depth between 50mm to 125mm

x

Heavy failure greater than 1.5m2 and depth greater than 125mm

x

Rutting

Small deformations less than 4m long and depth less than 50mm (<30mm not recorded)

x

Moderate deformations greater than 4m long or depth greater than 50mm

x

Moderate deformations of greater than 4m and depth between 50mm and 125mm

x

Heavy deformations of greater than 4m and depth greater than 125mm

x

Edge Drop

Small edge drop of length greater than 5m and depth less than 50mm (<30mm not recorded)

x

Moderate edge drop of length greater than 5m or depth greater than 50mm

x

Moderate edge drop of length greater than 5m and depth between 50mm and 125mm

x

Heavy edge drop of length greater than 5m and depth x


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4 3 2 1

greater than 125mm

UNSEALED ROADS - PAVEMENT

Rutting & Scouring

Small deformations up to 50mm deep, less than 300mm wide and less than 10m long

X

Moderate deformations up to 50mm deep, 150mm to 300mm wide and greater than 10m long or 50mm to 100mm deep, less than 150mm wide and less than 10m long

X

Moderate deformations between 50mm to 125mm deep, less than 150mm wide and greater than 10m long or 50mm 100mm deep, 150mm to 300mm wide and less than 10m long

X

Heavy deformations between 50mm to 125 mm deep, 150mm to 300mm wide and greater than 10m long

X

Potholes

Small pothole of diameter less than 300mm or depth less than 50mm

X

Moderate pothole of diameter greater than 300mm or depth greater than 50mm

X

Moderate pothole of diameter greater than 300mm and depth between 50mm to 125mm

X

Large pothole of diameter greater than 300mm and depth greater than 125mm

X

Road Surface

Small sections of road surface loose or slippery and rutting less than 50mm

X

Moderate sections of road surface loose or slippery or rutting 50mm-75mm deep

X

Substantial sections of road surface loose or slippery or rutting 75mm-120mmdeep

X

Road impassable due to loose and slippery material or rutting greater than 125mm deep

X

Corrugations

< 25mm deep and length affected <10m X

<25 mm deep and length affected > 10m or >25mm deep and length affected < 10m

X

>25mm deep and length affected >10m X


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4 3 2 1

SIGNAGE AND ROADSIDE FURNITURE

Regulatory and Warning Signs (permanent or temporary)

Road signs bent or in need of general maintenance X

Note: A critical location is a location where the road section is identified as a hazard that will have a significant impact on road users.

Road Risk Action Response for Council Roads

Once a score is calculated, its priority and response time can be allocated from the following table. The final score of the risk rating will determine the response time.

Some of the control measures that Council will use to reduce exposure to risk are;

Use of warning signs and /or lights to alert road users of the potential hazard that exist ahead

Erection of temporary barriers or barricades around the area until it can be repaired

Effecting repairs of the damage area; or

Program into Long term Assets Management Planning.

RISK RATING PRIORITY CONTROL MECHANISM RESPONSE TIME

5 or less No activity Monitor Not applicable

6 – 10 Low Programmed into maintenance works =>

Effect Repair =>

As resources permit

Within 6 months

11 - 13 Medium Programmed into maintenance works =>

Effect Repair =>

As resources permit

Within 3 months

≥14 High Inspect by competent person and make safe =>

Effect Repair =>

Within 24 hours Within 3 working weeks

Note: These response times may not be achieved during extended periods of extreme weather conditions. Also due to Council’s limited financial and human resources, response time and control measures may differ from the above table.


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Completion of Work

When the work is completed, information such as Risk Rating, Priority, Action Taken, Date of Action, and Name of Officer who handled the case and any other relevant details should be recorded back in the Customer Request System against corresponding complaint.

A letter will be sent to the customer where appropriate.

Approving Authority Oberon Council

Contact Works and Engineering Director

Approval 19 June 2012: Item 12.01.06, Resolution 27190612

Revision Date August 2014

Revised September 2016

Issue Date to Staff


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Appendix A – Flowchart of Overall Procedure

User Complaints Formalised

Inspection Program

Staff Service

Request

Registered & Obtain

information

Operation Section

Inspection Program

Evaluation and

Prioritize

Work Programmed

Work Completed

If Risk

Ratin

g is av

ailable

Evaluate Risk

Rating


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Appendix B – Complaint Handling Flowchart

Complaint or Request is

received by Customer

Service Staff

Ask the Following questions and record the answers

What road is damaged and location?

Where is the damage located on the road?

Describe the Hazard? (If possible)

Emergency situation

Object on the road

Spill in the road

Pothole in the road

Shoving & Depression

Edge Break

Sign

Furniture

Structure across road

What is the severity and extent of the damage?

Any other relevant information/comments?

Obtain name, address and

telephone number of Customer

Register in Customer Request

System

Forward to Operation Section


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13.07 DRAFT OBERON TOURISM STRATEGY

File No: Economic Development/Regional Tourism Author: Sharon Swannell, Executive Coordinator

Summary Council has been working in consultation with representatives from the Oberon Business and Tourism Association to develop a Draft Oberon Tourism Strategy. This report seeks endorsement from Council to implement the Strategy.


1. Council note the submissions received in relation to the Draft Oberon Tourism Strategy.

2. The Draft Oberon Tourism Strategy (2016/17 – 2020/21) be endorsed by Council with all recommendations outlined in this report incorporated.

3. Council delegate authorisation to the Mayor and Acting General Manager to enter into a Memorandum of Understanding with the Oberon Business and Tourism Association in line with the Oberon Tourism Strategy over the next four years.

Commentary The Draft Oberon Tourism Strategy was placed on public exhibition from 23 June to 21 July 2016. A copy of the Draft document including amendments made following consideration of the submissions received FOLLOWS. As part of the exhibition process four submissions were received with one late submission also included below:

Submission SUBMISSION SUMMARY and PROPOSED ACTIONS

1. Terry Boyce Suggest the strategy include plans to seek accreditation under the Campervan & Motorhome Club of Australia (CMCA) RV Friendly Town. PROPOSED RECOMMENDATION Amend action 3.3 to include seek RV Friendly accreditation.

2. David McMurray See comments from OTHR Submission to the Oberon 2016/17 Operational Plan. Will a detailed plan be developed from this strategy? Is there a budget for employing an Economic Development Officer, a budget needs to be developed as part of a detailed plan. PROPOSED RECOMMENDATION The Tourism Strategy is linked to the 2016/17 Operational Plan and Delivery Program. A more detailed plan will be


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developed for individual parts of the Tourism Strategy. Council cannot progress employing an Economic Development Officer during the current Local Government reform period, however this action has been identified for future planning. Action 5.6 addresses the comments regarding partnering with OTHR and identifies Councils role in this project.

3. Julian Shortland Oberon township and surrounding villages has several churches which are visually and historically interesting. Feel they should be listed in the tourism assets. Suggest an activity that could be developed in the future is aviation, including using small powered aircraft and gliding. PROPOSED RECOMMENDATION Add churches to list of tourism assets. Add a point to action 3.1 Identified heritage buildings and cemeteries. Aviation is not currently an activity in the Oberon area, this would require private development and is not considered to be a priority for the tourism strategy.

4. Jason Whalan In reference to the digital web and social media technology section of the strategy suggest that the development of mobile apps be included. PROPOSED RECOMMENDATION Add to action 1.4 development of mobile app technology.

5. Jenolan Caravan Park (late submission)

Suggest that Jenolan Caravan Park be included in the Accommodation or Self Contained Accommodation area rather than grouped with Caravan Parks and Rest Areas. Note that the Oberon Showground was not mentioned in the list of tourism assets. PROPOSED RECOMMENDATION That Caravan Parks and Rest Areas be separately identified in the tourism assets. Note the inclusion of the Oberon Showground in the list of assets.

In addition to the actions identified from the submission to the strategy, the working party also noted that the tourism assets will need to be updated annually as this will be subject to change on a regular basis. It is further recommended that Part 1 and Part 2 of the document be swapped to ensure the primary focus of the document is the vision, strategies and actions over the next four years.


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It was also noted that the new Destination Regions have been announced and will need to be further developed in the strategy moving forward. This will include promotion of events through Destination network publicity tools and funding for specific projects via the Destination Regions funding programs. Following Councils endorsement of the Tourism Strategy it is suggested that the Mayor and Acting General Manager be delegated authority to work with OBTA to develop a Memorandum of Understanding linking the Tourism Strategy and the working arrangements between the two organisations over the four years of the strategy.


Notes:

Updated 1 September 2016

DRAFT

Oberon Council Tourism Strategy

Contents

PART 1

A vision, strategies and actions to drive tourism development over the next 4 years (2016/17 – 2020/21)

PART 2

A summary of existing tourism assets, events and statistics on which a strategy for the future can be based


PART 1

A vision, strategies and actions to drive tourism development over the next 4 years (2016/17 – 2020/21)

Our vision for tourism development:

“Using a collaborative approach, promote Oberon's unique visitor attractions to grow tourism and make a visit to

Oberon, its villages and surrounds, a memorable experience.”


Strategy Actions Responsibility Indicator 1.0 Ensure tourism

information and promotion is appropriately structured and resourced to:

Operate a VIC staffed 7 days a week

Develop alliances with state regional and neighbour tourism bodies

Develop alliances with local businesses

Develop and maintain quality promotional tools and information

Work closely with OBTA and its members

1.1 Employ a suitably qualified and experienced Economic Development Officer to head the VIC team and to lead promotional activities in this strategy.

1.2 Develop and maintain alliances with Destinations NSW, Blue Mountains, Bathurst and Lithgow tourism bodies, and neighbouring LGA partners.

1.3 Develop and maintain alliances with Oberon’s tourism businesses and operators.

1.4 Make available to visitors and potential visitors, readily accessible quality information on the town and district, its services, accommodation, attractions and events using:

Digital web, social media and mobile app technology

Face to face/ voice to voice contact

Hardcopy information

Promotions at selected events

Promotional radio and TV spots

Continue to develop and enhance the Oberon Brochure and expand and develop its distribution network

1.5 Collect and categorise information/statistics from inquiries at the VIC to help develop facilities, services and strategies

1.6 Finalise and sign a MOU between Oberon Council and the Oberon Business and Tourism Association about how these two organisations will work together to promote and enhance tourism and visitation.

Council Council/OBTA Council/OBTA Council/OBTA

Council/OBTA Council/OBTA

Perm/temp position established

Contacts and or partnerships established Information resources and tools

Provide statistics Signed MOU


Strategy Actions Responsibility Indicator 2.0 Maintain and enhance

local events that attract visitation

2.1 Encourage by direct action, partnership or grants, the construction of improvements and facilities that will enable sporting clubs and other organisations to conduct regional or inter-town events, activities, exhibitions and displays that attract visitation.

2.2 Support and encourage Sporting Clubs and organisations holding an event in Oberon to use the services of the VIC and Destination Network publicity tools.

2.3 Publicise a local events calendar.

Council Council Council

Facilities upgraded Promotion provided to clubs Calendar distributed monthly

3.0 Meet visitor expectations for facilities and services

3.1 Maintain a high standard of services and facilities for visitors including:-

Clean accessible Public Toilets

Adequate, comfortable, accommodation with E booking services

Quality caravan and camping park

Good friendly informative VIC

Good take away local information with map

7 day fuel/ tyre /NRMA

7 day coffee / café and restaurants for evening meals

Well marked local walks/ trails /drives

Well maintained parks and gardens including an attractive main street

Parking for caravans

Safe and healthy environment at events, activities

Identified heritage buildings and cemeteries 3.2 Implement a practical visitor feedback mechanism, and a process to

implement continual improvement to services and strategic planning.

3.3 Proactively investigate facilities/infrastructure that will attract and accommodate Caravan/Campers/Motorhome visitors and seek RV friendly accreditation

Council /OBTA Council/ OBTA Council

Feedback (complaints and comments) via Visitor Information Centre and service providers Feedback from VIC and surveys Report progress


Strategy Actions Responsibility Indicator 4.0 Provide a support base

for businesses providing visitation service and facilities

4.1 Assist businesses with promotion, standards, business networks, statistics and enterprise thought the OBTA

OBTA Workshops or assistance provided

5.0 Establish a new projects development team to assist, support and facilitate new tourism ventures

5.1 Compile a list of underdeveloped assets and proposals with potential and demand.

5.2 Identify target groups, practicality, risks, demand, and prioritise 5.3 Guide, facilitate and support enterprises and investors prepared to

develop these assets. (Some of these opportunities may be taken up by Council or local clubs through Government grants)

5.4 Seek opportunities to use the Tablelands Way Brand and website to promote events that involve Oberon in visitation or tourism

5.5 Opportunistically encourage and support temporary or one-off events with the potential to bring significant visitation or business to Oberon

5.6 Encourage and support Oberon Tarana Heritage Rail (OTHR) to complete their Heritage Rail Project

TDT/OBTA/Council TDT/Council/OBTA TDT/Council/OBTA Council/OBTA Council/OBTA Council/OBTA

List List assessed and prioritized Progress Events Progress to operational

6.0 Build a profile of visitors who come to and stay in the district

6.1 Encourage accommodation providers to undertake sample surveys of their clients to better understand who and why people are visiting

6.2 Collate and accumulate this information to help guide development of tourism business and facilities

OBTA Surveys implemented/returned/ accumulated results Visitor demographics


PART 2

This section lists current attractions, events and facilities that attract visitation to Oberon. Together these form the starting point for a Tourism Strategy for the next four years (Part 2). Oberon’s Location, Landscape and Climate A key factor in visitation to the Oberon area is its location in relation to the major population centre in the greater Sydney basin. Oberon is one of the first truly rural based townships once you cross the Blue Mountains and is within 2.5 hours of nearly 5 million people. Superimposed on this is the landscape of the Oberon area which is dominated by rolling farmland surrounded by dramatic sandstone cliffs, granite outcrops, karst formations, mountain streams and extensive areas of National Park and plantations of softwood timber. A great deal of the district has an altitude around 1000-1200m, which creates a cool summer climate with cold and often frosty and snowy conditions in winter. These conditions are also an attraction for many visitors. The Jenolan Caves and Caves House one of the world’s largest and most visited Kast systems is only 20 minutes from Oberon and is staffed and serviced from Oberon. To these natural assets the community has added a range of infrastructure, events and activities Information and Promotion Capacity Visitor Information Centre (Oberon Council standalone building staffed 7 days per week)

Oberon Business and Tourism Association (OBTA) which partners with Council to deliver Tourism Strategies Managed and Organised Events

Australia Day (Jan 26Th) Oberon Rodeo (February) Oberon Heritage and Vintage Fair (February) Oberon Show (February) Anzac Day (April 25Th) Burraga Sheep Show and Country Fair (Aug)


Kanangra Classic (Cycling October) Six Foot Track Marathon (March) Oberon Camp Draft (November) Pro Am Golf Tournament (March) Waste to Art Exhibition (May)

Sport and sports facilities

Athletics Bowls (indoor and outdoor) Covered heated swimming Pool Cricket Golf Club Hockey Indoor tennis Netball Polo-cross Pony Club Rugby League Rugby Union Sailing (Lake Oberon) Skate Park Soccer Squash

Licenced Clubs Oberon Golf Club

Oberon Leagues Club RSL Club

Burraga Sport and Recreation Club


Casual attractions and activities 4x4 Tours and Tagalong (food / wine /heritage / forests) Antique, Second hand and Art shops Beyond Avalon (Open autumn and spring) Bush walking and Camping (NPWS & Forestry Corp) Canoeing /Kayaking (Lake Oberon) Caving at Jenolan, Wombeyan and Abercrombie Caves Farm stays and rural activities Fishing for trout in mountain streams (seasonal) and Lake Oberon Forest mushroom collection Fossicking for minerals and gem stones (Dedicated areas) Gairloch Garden (open spring and autumn) Horse Rides and Trail riding Hunting for feral animals and deer Lookouts (Kanangra Walls, Evans Crown) Mayfield Gardens (open all year) Mountain Biking/cycling (NPWS and marked town routes) Oberon Farmers Markets (first Saturday of the month) Open Gardens and daffodils in spring Photography Seasonal Truffle hunting Trail bike riding Wineries

Museums and heritage displays

Oberon and District Museum Oberon RSL Military Museum OTHR Railway Museum Bicentennial Tapestries at Cobweb crafts The Oberon Common (History Time Line and heritage themed artworks) Yerranderie Historic town (NPWS)


Tractor /Truck Museum (Private) ANZAC Memorial Avenue (O’Connell)

Parks Reserves and Common Lake Oberon Boat Access (The Reef) Reserve (launching ramp and toilets)

The Oberon Common (playground, rotunda, toilets and picnic tables) Apex Park (picnic tables and toilets) Oberon Showground Lake Oberon Dam Wall (picnic tables shelter and toilets) 4 serviced sports ovals, hockey field, netball and tennis courts Back Springs (T), O’Connell (T), Burraga and Flat Rock Reserves (T)

Accommodation (some 35 properties offering 1100 beds)

Motels and Hotels Big Trout Motel (32 units, 110 beds, licenced restaurant) Highlands Motor Inn (15 suites, 39 beds.) Jenolan House ( Rooms, Bistro and Chisholms Restaurant) O’Çonnell Hotel (10 beds and meals) Royal Hotel (35 beds and meals) Tarana Hotel ( sc cabins, 15 beds and meals) Titania Motel (53 beds and restaurant) Tourist Hotel (13 beds and meals)

Caravan Parks

Jenolan Caravan Park (In Oberon with van sites and cabins – 66 beds) Self-Contained Farm /Home Stays and Cabins

Avaleigh Elms (4) Banksia Cottage (6) Billabong Cottage (7) Bindo Creek Cabins (20) Binnacrombie (60)


Brae Lossie (8) Caseys Bush Retreat (8) Caseys Farm house (13) Cedar Cottage (8) Duckmaloi Farm (20) Duckmaloi Park lodge (14) Edith School House (4) Frogspark High Country Farm Stay (12) Jenolan Cabins (36) Jenolan Caves Binda Cabins (36) Melaleuca Chalets Stone Hedge (14) Tarakuanna (6) Tarana Hotel Cabins (15) Tarpeena Retreat (2) Waters Edge (10) Yarrabin Guest property (38) Yellowbox Cabins (14) Yerranderie (39)

Bed and Breakfasts ( B&B’s) Buddens B&B (16) Mc Keown’s Rest (6) Macquarie Farm Stay Riverview B&B (18)

Sunsets at Oberon (6) Tally’s Cottage (3-4)

Rest areas Black Springs Forest Rest Area Flat Rock Reserve


Visitor statistics

2016 Total

Visitors Kanangra

Walls Jenolan Caves

Mushroom Fishing Fossick Cycling Food and

Wine

Oberon Dam

Camping Mayfield Garden

CTC Use

Tablelands Way

Accom (incl.

Caravan Park)

Phone/ Email

Enquiries

January 1484 59 102 29 46 250 10 36 48 66 53 38 39 100 197

February 1084 45 53 104 20 67 21 33 28 54 62 62 79 86 266

March 1846 64 118 491 47 118 6 49 69 88 93 56 74 114 501

April 2899 41 105 1188 41 242 10 41 39 122 305 40 86 145 583

May 1266 24 64 524 33 61 5 33 21 32 84 84 43 67 359

June 882 18 50 166 18 89 0 38 14 21 91 64 49 72 440

July 1063 15 82 35 23 112 3 45 21 23 53 37 49 100 294

August 740 34 32 13 7 42 6 33 17 9 72 50 25 75 198

September

October

November

December

Total 11264 300 606 2550 235 981 61 308 257 415 813 431 444 759 2838


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14. REPORTS FOR INFORMATION

14.01 MONTHLY ACTIVITY REPORT – ACTING GENERAL MANAGER

File No: Governance/Meetings/Ordinary Author: Gary Wallace, Acting General Manager

Summary This report item summaries the main activity by the Acting General Manager since the August Council Meeting including Human Resources and Workplace Health & Safety, Executive Support matters, Community Activity, Regional Issues, Executive Management Team Meetings, planned activities and major work within the Planning & Development Department.

Recommendation: That report item 14.01 is received as information.

Commentary 1. PLANNED ACTIVITY FOR OCTOBER and NOVEMBER TOURISM STRATEGY – The draft Tourism strategy has now been exhibited. The document has been prepared and is provided to the September Ordinary Meeting for endorsement. LAND SALES – Council has been informed but the potential purchasers of Hathaway Cottage that unfortunately they are now not in a position to proceed with the purchase. As a result We will be looking at the options for the Cottage and look to put it back on the market. Staff will continue to now progress the subdivision finalisation given there now being no need to undertake a ‘use’ application with the potential purchasers. Edith Road residential allotments are now on sale with both local agents. The reef reserve has not been re-issued as a result of the current use in connection with Lake Oberon. Should the land require maintenance (or agisting on a short term basis) appropriate leases will be drawn up to allow for this. Work is continuing on the development of the Common Master Plan. Opportunities for the sale of land in the Industrial Subdivision continue to be sought. The first stage of the development is currently being undertaken with the construction of an additional two shelters, BBQ’s and car parking. CENTRAL WEST/ORANA REGIONAL PLAN – The Department of Planning and Environment provided a presentation to Councillors on Tuesday 12 April outlining the Draft Central West and Orana Regional Plan which is the first time a consolidated strategic plan has been prepared for all 20 Local Government Areas that comprise the Central West and Orana region. The Plan has been exhibited and a submission lodged on behalf of Council during the exhibition period. Substantial mapping issues have been found in the document and additional workshops have been completed outlining the issues in the document. Currently the document is with the Department of Planning & Environment for further consideration. 2. ACTIONING COUNCIL DECISIONS Following each Council Meeting the General Manager and Directors review the decisions and agree on a priority for actioning these decisions. Each Director has been requested to provide an


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update in the Monthly Activity Report, as well as reporting on actions to the Acting General Manager.

Minute Number Summary/Progress

15 December 2015 ORDINARY COUNCIL MEETING

03 151215 That Oberon Council subdivides land it owns in Curtis Street to have Hathaway and the Self Care Units on separate Allotments with a service road between to access to the rear of each lot.

- Application currently being prepared for lodgement Matter ongoing

29 151215 30 151215

That Council in principal approve the sale of the 2.1267ha of road reserve fronting 1300 Abercrombie Road, Oberon. 1. Council determine an appropriate price for the sale of the land in

accordance with the valuation of OPTEON Group Pty Ltd. 2. The Acting General Manager and Mayor be delegated authority to sign

relevant legal documents associated with the transfer of the land. 3. Other relevant neighbours be contacted to ascertain interest in the land.

- Item 3 – concluded. Item’s 1 & 2 ongoing. AGM has met with landowner in relation to the sale. Landowner will provide correspondence back to Council in relation to the land for consideration. No correspondence has been received at 11/7/16.

Matter ongoing

15 March 2016 ORDINARY COUNCIL MEETING

20 150316

1. Council proceed with an independent valuation of the land. 2. That all owners of land adjoining the Drainage Reserve be advised in

writing of the sale and given the opportunity purchase. 3. All costs associated with the sale of a Drainage Reserve including legal,

survey and application fees are to be borne by the purchaser, as part of the sale price.

4. A further report be provided to Council for consideration upon receipt a valuation for the reserve and appropriate expressions of interest. Further information is to be provided outlining its current use and uptake from water users.

Matter progressing. WED to undertake desk top hydraulic assessment of drainage users. On investigation of the current drainage network WED has indicated that Council will still require this easement to facilitate overland and user flows. As a result no sale will be undertaken.

Matter Closed

40 150316 1. Acknowledge that there are extenuating circumstances surrounding the procurement of electricity and as such Council should be excused from the tendering requirements under S55 of the LG Act,

2. Engage Energy and Management Services to conduct the procurement process for electricity for the next rounds of small sites, large sites and street lighting contracts, and

3. Delegate the authority to execute the contracts for the supply of electricity to the Mayor and General Manager.

Agreement has now been reached for electricity procurement.

Matter Closed


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41 150316 1. Council accept the revised offer from Borg Group for the purchase of the premises known as Hathaway Cottage subject to the Council conditions contained in the report.

2. No other additional cost beyond administration costs in processing the Subdivision and Change of use application be borne by Council.

3. Council not bear any construction costs associated with any change of use.

4. A sale of contract be issued as soon as practical listing the conditions that have been agreed and providing a timeframe the conditions would expect to be met in.

Borg advised of acceptance of offer and contracts are being drawn. Borg has indicated that they are now no longer interested in the Hathaway facility.

Matter Closed

31 May 2016 FINANCE COMMITTEE MEETING

11 310516 That Council delegate authority to the Mayor and General Manager to negotiate a sponsorship package for the 2016/17 Mayfield Garden Music Festival.

- Council has sought a meeting with organisers. To be held in the near future.

21 June 2016 ORDINARY COUNCIL MEETING

15 210616 That Council place the Draft Oberon Tourism Strategy on public exhibition. Document on public exhibition until 21 July 2016. See report to September Ordinary Meeting.

Matter closed

23 210616 1. Give ‘in principle’ support the inclusion of Lots 6 & 7 section 63 DP 758805 in the land that currently forms the Reserve Trust for the Oberon Golf Club.

2. Write to the Department of Primary Industries – Crown Lands and the Minister indicating its support for the inclusion of the additional land.

3. Delegate to the Acting General Manager and Mayor all functions associated with the inclusion of these parcels into the Reserve Trust.

Met with Golf Club and Council Solicitor to discuss the options available. Consensus has been reached in formal application has now been made to Crown Lands for the execution of a licence for the land. The lease documentation is now with the Crown to finalise.

Matter ongoing

16 August 2016 ORDINARY COUNCIL MEETING

05 160816 Request for Assistance – Oberon Tigers Rugby League Club

Council provide up to $7,000 of General fund allocation to the Community Events budget, inclusive of in kind support to the Oberon Tigers Rugby League Club to host a Semi Final and possibly a Grand Final in Oberon and that the Acting General Manager be delegated authority to carry out the request. Assistance provided Matter closed

10 160816 Oberon Common Working Party

Council undertake stage 1 of the master plan and seek community feedback on further stages via public exhibition and seek projects to be included in the further stages of the master plan.

Matter Ongoing


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12 160816 Oberon Dental Clinic

1. Council delegate to the Mayor and Acting General Manager authorisation to allow discussions with Greater Western Area Health and Oberon MPS regarding opportunities for this service into the future.

2. Council allocate $2,000 from the general fund to allow for the immediate maintenance repairs for equipment at the current dental clinic.

Matter Ongoing

With respect to outstanding actions from previous Council Meetings the Acting General Manager will review these with the Mayor and the Directors on at least a monthly basis. If any Councillor requires an update on a specific item they should contact the General Manager or the relevant Director, or submit a Councillor Request Form to the Executive Coordinator.

3. WORKPLACE HEALTH AND SAFETY AND HUMAN RESOURCES Includes information provided supplied by Human Resources Coordinator (HRC) and Work, Health and Safety Coordinator (WH&SC). WORKPLACE HEALTH AND SAFETY No WHS incidents or injuries were reported during August 2016. No time was lost because of injury during this reporting period. DAYS WITHOUT LOST TIME BECAUSE OF INJURY

Department/work area 31 July 2016 31 August 2016

Administration 461 492

Works 221 252

Library 513 544

OVIC 1363 1394

Workshop 1081 1112

Meetings /activities attended

Regular meetings with Acting General Manager

2 Aug Meeting with Works and Engineering Director and Human Resources Coordinator to discuss staff return to work plan

3 Aug Annual StateCover visit to review claims with Acting General Manager, Executive Management Team and WHS/RMC

3 Aug Meeting with Planning Dept. to discuss risk management for staff when visiting remote sites

11 Aug Roads inspections procedures and documentation review

12 – 31 Aug WHS/RM Coordinator was on leave. Upcoming meetings/events 6 Sept CENTROC WHS/RM Group meeting in Orange Complete StateWide CIP workbook for Parks & Gardens WHS Committee meeting


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4. EXECUTIVE SUPPORT – MEETINGS & VISITOR INFORMATION CENTRE Includes information provided by the Executive Coordinator. ACTIVITIES & MEETINGS Council Page in the Oberon Review was prepared each week during July with advertising and information. This included the Mayoral Column, Road Works updates and Library News. Articles included – Local Government Week Activities, DA 10.2016.26.1 Change of Use B & B, Books on Prescription Launch, Position Vacant Assets Coordinator, Determinations July 2016, 2016/17 Rates Notice, Australia Day Citizens Awards, Council Meetings September, Hearing Bus Service. Council Website and Council Facebook Page updated with media releases and relevant articles. “Good News Week” newsletter was issued to Councillors on 5, 18 & 26 August. 9 Aug Draw Regional Living Expo competition winner and debrief with Mayor, Acting General

Manager & OBTA representative Don Capel

16 Aug Review of submissions Oberon Tourism Strategy


18 Aug Australia Day Working Party Meeting

18 Aug Conference call Service NSW

30 Aug Regional Living Expo meeting with Sunday volunteers – final debrief meeting VISITOR INFORMATION CENTRE VISITORS FOR AUGUST 2016 Domestic 706 International 34 TOTAL: 740 MAJOR TOURISM REQUESTS FOR AUGUST Mayfield Garden 72 Roads 52 Fossicking 42 Kanangra Walls 34 Accommodation 100 Camping 23 Events for August included: 30 Jul The Skoda and Tatra Car Club held their Christmas in July and Annual General

Meeting in Oberon.

13 Aug Music at Mount David Concert.

13 Aug The Oberon Rugby Leagues Club held another successful fund raiser during their Can Assist round with a large sum of money being raised for this worthwhile cause. The Oberon Rugby League also held a semi final round in Oberon on Sat 27 Aug with all three grades reaching the semi finals.

13 Aug The 28th Kidney Car Rally enjoyed an overnight stay in Oberon.

28 Aug The Annual Burraga Sheep Show and Country Fair was held attracting a good number of entries and visitors.


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Upcoming Events 3 Sept Back to Bandstand Oberon RSL Club, Oberon. A fundraiser for the 2017 Miss

Showgirl Competition Zone Finals

10 – 25 Sept Daffodil Dawdle 10 - 25 September. Entry $10. Enjoy two large gardens at Sloggetts Road with hundreds of varieties of Daffodils with Devonshire Tea available with proceeds to Oberon Hospital Auxiliary

24 Sept - 6 Oct School Holiday Activities for Spring including Movie Metro 5, and Laser Skirmish Bathurst, and Craft and Cooking at the Oberon Library

30 Sept - 3 Oct 11th Annual Tarana Art Show Fire Shed, Tarana

15- 30 Oct Mayfield Garden Private Garden Spring Open Days Mayfield Garden, 530 Mayfield Road, Oberon

15 – 30 Oct Saturdays and Sundays from Saturday 15 October until Sunday 30 October Gairloch Garden Spring Open Days Gairloch Garden

ADMINISTRATION AND OTHER ACTIVITIES The Oberon Visitor Information Centre is now recording visitor postcodes with the daily statistics. This information will be collated to assist with visitor profiling. The August Winter Photographic Competition is requesting entries to be sent in, the sections for Winter are: Active, Landscape, Industrial, Historical and an open section for Children ages 8 to 12 years of age. Entries close 30 September. A debrief has been held with volunteers who attended the 2016 Regional Living Expo held on 6 – 7 August 2016. Feedback from volunteers agreed that the number of people attending the expo was down on previous years, however most people who visited the stand had genuine inquiries and were looking to relocate out of Sydney in the near to medium term. A number of enquiries have been followed up since the expo and Oberon First National has reported a number of positive leads which they are currently pursuing. COMMUNITY ACTIVITY, REGIONAL ISSUES and OTHER MEETINGS (AUG/SEPT 2016) The following is a summary of meetings attended by the General Manager. 9 Aug Meet with Bob Mills re Oberon Heritage Club Inc.

9 Aug Debrief and draw competition winners Regional Living Expo with Mayor, EC and Don Capel

9 Aug Councillor Informal Briefing Session

10 Aug Meet with residents re Queen Street Development Application

10 Aug OBTA Meeting

11 Aug WaterNSW Oberon Council Pricing Workshop teleconference

12 Aug Country Mayor’s Association Meeting

16 Aug Review of submissions Tourism Strategy

16 Aug Meet with Procurement Australia

16 Aug Meeting re Black Bullock Road - Private Forestation Logging


17 Aug Mosman Council – meeting with Mayors and General Managers

18 Aug Meet with Cemetery Committee re private cemeteries

18 Aug Teleconference Service NSW


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18 Aug Books on Prescription Launch – Oberon Library

22 Aug Attend Woollarah Appeal – Sydney

24 Aug Indoor staff meeting - update

24 Aug Meet with Toni MacDonald, Director of Public Schools NSW, Bathurst with Mayor

24 Aug Outdoor staff meeting - update

25 Aug Centroc Board Meeting, Cowra

26 Aug Spiro Kavalieros, CHH Structaflor

29 Aug Veronika Cvitanovic re Heritage Building

29 Aug Landmark, re Oberon Common

29 Aug O’Connell RFS Station project

30 Aug Regional Living Expo debrief with Sunday volunteers

1 Sept Central West and Orana Regional Managers and Leaders Meeting

5 – 6 Sept Brisbane to attend heavy plant auction

7 Sept Abercrombie River Bridge Project

7 Sept Mayor and Deputy Mayor to review KPI’s

8 Sept Community Hub Meeting

8 Sept Inspection – Hennessey Development Application Conditions of Consent

8 Sept WHS/Risk Management coordinator re signs for Parks

9 Sept Meet with Service Station Applicants re Construction Certificate requirements 5. PLANNING AND DEVELOPMENT MATTERS STATUS OF COUNCIL DECISIONS

Minute Number Action Taken

30160413 Waste Less Recycle More

Councillor Workshop held 9/12/14. Recycling Area established September 2015 Draft Waste Strategy developed Report to be drafted for a future meeting to workshop the strategy.

Matter Ongoing

06 151215 Notice of Motion

Parkland in Glyndwr Avenue. Amendment to the LEP required.

Matter Ongoing

15 160216 Planning Proposal Titania

Planning Proposal to reduce the Minimum Lot Size and the proposed amendment to Clause 4.1A (3) (b) and (c) of the Oberon Local Environmental Plan 2013.

- Proposal referred to the Department of Planning and Environment for further discussion.

Matter Ongoing

19 April 2016 ORDINARY COUNCIL MEETING

14 190416 Development Application 10.2016.17.1 – Dual Occupancy - Relocatable Dwelling

That Council approve the Buffer Management Plan submitted with DA 10.2016.17.1 and delegation be granted to Councils Acting General Manager to approve DA 10.2016.17.1 for a proposed Dual Occupancy - Relocatable Dwelling with a boundary setback of 22m from the Western boundary on Lot 70 in DP 666035, 1149 Edith Road, Edith.

Awaiting payment S94 contributions


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17 May 2016 ORDINARY COUNCIL MEETING

16 170516 Planning Proposal Function Centre

1. Council support the planning proposal in principle to amend the Oberon Local Environmental Plan 2013 and add “function centre” as a permitted use in the RU1 Primary Production zone for the entire Oberon Council area,

2. Decline the request to amend the Oberon Local Environmental Plan 2013 to enable a function centre as an additional permitted use on Lot 10 DP 1153955 (397 Mutton Falls Road, Tarana) and refund the applicant’s fees,

3. Authorise the Acting General Manager to prepare a planning proposal in relation to the above amendment, and

4. Authorise the Acting General Manager to submit the above planning proposal to the Department of Planning and Environment requesting Gateway Determination in accordance with the requirements of Section 56 of the Environmental Planning and Assessment Act 1979.

Exhibition of the gateway is expected between July and August. Matter ongoing

31 May 2016 EXTRAORDINARY COUNCIL MEETING

06 310516 Development Application 10.2016.24.1- Dwelling with sub-floor parking and storage

Delegation is granted to the Acting General Manager to vary Covenant No 2 of DP1142106 – “Restriction on Use of Land” associated to Development Application 10.2016.24.1 for the construction of a dwelling with sub-floor parking and storage at Lot 3 in DP 1142106, being known as 2068 Beaconsfield Road, Wisemans Creek. Pending receipt of further information.

Matter ongoing


03 160816 Development Application 10.2016.16.1 for Multi-Dwelling Residential Development Comprising 8 Units

1. Council refuse Development Application 10.2016.16.1 for a multi dwelling residential development comprising 8 units (including strata title subdivision) on land described as Lot 2 Section 25 in DP 758805 and known as 96-98 Queen Street, Oberon in accordance with the 79C Assessment contained within this report and for the following reasons:

a) The information submitted in support of the development is insufficient to address the requirements of clause 7 of State Environmental Planning Policy 55 (Remediation of Land); and (Environmental Planning and Assessment Act 1979 s79C (1)(a)(ii))

b) The applicant has failed to demonstrate compliance with Clause 6.6 of the OLEP 2013 - Development within a designated buffer area. (Environmental Planning and Assessment Act 1979 s79C (1)(a)(i))

c) The design and layout of the development does not sufficiently address the standards and requirements of the Oberon Development Control Plan 2001 in relation to design - specifically C.5.8 Design Principals; and (Environmental Planning and Assessment Act 1979 s79C (1)(a)(iii))

d) The design and layout of the development does not sufficiently address the standards and requirements of the


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Oberon Development Control Plan 2001 in relation to orientation – specifically C.5.9 Orientation, and C.8.3 Private Open Space; and (Environmental Planning and Assessment Act 1979 s79C (1)(a)(iii))

e) The design and layout of the development does not sufficiently address the standards and requirements of the Oberon Development Control Plan 2001 in relation to visual amenity – specifically C.5.11 Visual Impact; and (Environmental Planning and Assessment Act 1979 s79C (1)(a)(iii))

f) The design and layout of the development does not sufficiently address the standards and requirements of the Oberon Development Control Plan 2001 in relation to common open space, specifically C.8.5 Medium Density – Common Open Area; and (Environmental Planning and Assessment Act 1979 s79C (1)(a)(iii))

g) The design and layout of the development does not sufficiently address the standards and requirements of the Oberon Development Control Plan 2001 in relation to parking and circulation – specifically C.8.6 Medium Density – On Site Car Parking, and F.6.1 Car Parking Layouts – General, and F.10.1 Design/Dimensions – Car Spaces (Environmental Planning and Assessment Act 1979 s79C (1)(a)(iii))

h) The design and layout of the development does not sufficiently address the standards and requirements of the Oberon Development Control Plan 2001 in relation to safe traffic movements – specifically F.10.2 Design/Dimensions – Driveways; and (Environmental Planning and Assessment Act 1979 s79C (1)(a)(iii))

i) The design of the vehicular access/egress and car parking does not comply with Australian Standard 2890.1 Off Street Parking Facilities; and (Environmental Planning and Assessment Act s79C (1)(b))

j) The identified design, traffic and parking issues are a direct result of the proposal being an overdevelopment of the site; and (Environmental Planning and Assessment Act s79C (1)(b))

k) In the circumstances of the case approval of the application would not be in the public interest. (Environmental Planning and Assessment Act 1979 s79C (1)(e))

Applicant has taken deemed refusal. Section 34 Mediation Conference scheduled for late October. Matter closed

04 160816 Review Of Conditions – DA10.2015.21.1 – Subdivision 115 Lots – Bracken Glen Lane

1. Council resolve to review the conditions requested and provide clarification of conditions in accordance with the table.

2. Council delegate to the Acting General Manager to approve the amendments made to the current consent upon lodgement of the appropriate applications.

Modification issued Matter closed


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DETERMINATIONS The following Applications and Certificates were determined in August 2016.

REF NO. DEVELOPMENT TYPE STREET ADDRESS

10.2016.51.1 11.2016.51.1

Alterations to existing dwelling 20 Cunynghame Street, Oberon

10.2015.97.2 Modification to DA 10.2015.97.1 to amend the roof height

31 Endeavour Street, Oberon

10.2016.49.1 Shed and temporary use of shipping container

1736 Mutton Falls Road, O'Connell

10.2016.54.1 Demolition of Dwelling 32 Scotia Avenue, Oberon

10.2016.27.1 11.2016.27.1 19.2016.10.1

Dwelling and On-Site Waste Water System

Lot 5 in DP 1216692, 2519 O'Connell Road, O'Connell

19.2016.26.1 Modify On-Site Waste Water System

1936 Edith Road, Oberon

10.2016.47.1 3 Lot Boundary Adjustment 420 Ivers Road, 224 Cranfield Road and 397 Gingkin Road, Gingkin

102016.59.1 Change of use - Child Care Centre

129-139 Queen Street, Oberon

Copies of determinations are available for inspection at Council’s Administration Centre. Total fees for Applications during August 2016 were $15813.33. The year to date income is $23,671.20 which is 24% of the total income ($99,000) estimated. Applications for the calendar year are being provided in a table form to give an outline of applications being lodged against those of the previous year.

050

100150200250300

Nu

mb

er

of

app

licat

ion

s

Month

Number of Applications Accumulated

2016

2015


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CERTIFICATES ISSUED During the Conveyancing process, normally as part of the sale of a property, various Certificates are applied for by Solicitors, Real Estate Agents or by the public. In August 2016 the following Certificates were issued:

CERTIFICATES NUMBER ISSUED

SECTION 149(2) AND (5) PLANNING CERTIFICATES

Environmental Planning and Assessment Act, 1979

27

SECTION 735A CERTIFICATES AS TO NOTICES

Local Government Act, 1993.

8

SECTION 121ZP CERTIFICATES AS TO ORDERS


2

SECTION 149D BUILDING CERTIFICATES


0

Certificates for the calendar year are being provided in a table form to give an outline of certificates being lodged against those of the previous year.

05

10152025303540

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

be

r

Oct

ob

er

No

vem

be

r

De

cem

ber

Nu

mb

er

of

app

licat

ion

s

Month

Number of Applications Lodged

2016 Applications

2015 Applications


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OBERON ANIMAL POUND The following are details of activity at the Animal Pound in August 2016.

In August 2016 there were no Dangerous Dog Declarations, no Dangerous Dog Orders or Notice of Intentions to declare a dog dangerous issued.

0

10

20

30

40

50

60

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

be

r

Oct

ob

er

No

vem

be

r

De

cem

ber

Certificates for 2015/2016

Building Certificate

121ZP

735A

149's

Total certificates 2015

0

2

4

6

8

10

12

14

16

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

be

r

Oct

ob

er

No

vem

be

r

De

cem

ber

Nu

mb

er

of

An

imal

s

Month

Number of cats and dogs impounded 2015/2016

2016 Carried Over

2016 Dogs

2016 Cats

2015 Cats & Dogs total


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MISCELLANEOUS MATTERS

Various inspections, including building inspections, health inspections, environmental inspections and complaints were conducted during August 2016.

TYPE OF INSPECTIONS NUMBER

Building Inspections 41

Food Inspections 0

Environmental Inspections (Air, Noise and Water Pollution) 0

Subdivisions Certificate Inspections 2

Complaints (Including Animal Control) 8

Building Maintenance Inspections 4

Notes:


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14.02 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Works and Engineering Director

Summary Providing a summary of the work activities in the Works & Engineering Department for the month of August 2016 and including scheduled work for the coming month of September/October.


Comment 1. UPCOMING/PLANNED WORKS The following works will commence during the month of September/October 2016: LIRS Funded Works – Due to wet weather delays staff will continue works on improvements to drainage and gravel re-sheeting improvements on Sheep Station, Keith Armstrong and Tuglow Roads. Maintenance Grading – Roads maintenance activities will be completed on Schumacher’s, Bald Ridge, Jeremy, Loch Erin, Kanangra Walls and Beaconsfield Roads together with Tilsbury Lane. Dog Rocks Road – The last base layer (200mm of gravel) is being applied the Dog Rocks Road. This gravel will be shaped and compacted as the final layer, subject to bitumen sealing expected to be undertaken no later then early October. Edith Road Repair Program 2016/2017 – Staff will commence the realignment and widening works to the next 2km section of Edith Road. Survey & Design has been undertaken, and it is expected to commence physical works late September. RMCC Trunkey Road – Physical road works are scheduled to commence 12 September on 2km section of MR54 in the Bathurst Regional Council LGA. This work has been estimated at $1.2M of road work which will see the rehabilitation and widening of RMS road. It is expected that the work will be completed mid November 2016. Abercrombie Road – The $1.2M Works on the Abercrombie Hill at Paling Yards is set to commence late September. Survey works are underway to determine pavement design and widening works for the 2.5km section of road pavement traversing the steep gradient of hill down to the river. Tally’s Lane Carpark – Staff have commenced clearing earthworks for the new carpark to be constructed off Tally’s Lane, adjacent to the Library. A final design and levels are being finalised and it is expected that construction work will commence 23 September 2016 and will involve a fully bitumen sealed, kerb and gutter constructed carpark catering for up to an additional 20 parking provisions. Carlwood Road – Additional piped culverts will be installed on Carlwood Road to eliminate scouring and erosion issues on the hill heading west down into Sidmouth Valley Creek.


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Parks and Gardens Activity – Grounds maintenance at Apex Park and the Oberon Common will commence with staff undertaking seasonal mowing, the weeding garden beds and applying fertilisers to playing fields. Street tree pruning will take place on nature strip tree’s throughout the residential streets of Oberon and including tree’s within the park and road reserves. Cemetery ground maintenance and pest control will be undertaken at Council controlled cemeteries. Lowes Mount Road Repair – wet weather delayed rectification works during August, it is now proposed to fix the bend on a curved section of the road approximately 200m north of Black Bullock Road Intersection. Work to lift a defective depression in the road should improve safety for heavy vehicles. Abercrombie Road – Works to rectify deformed road pavement patches on Abercrombie Road between Oberon & Black Springs will commence during September. 2. ACTIONING COUNCIL DECISIONS The actions resulting from previous Council Meetings to be undertaken by the Works and Engineering Director are summarised:

Resolution Number Summary/Progress

17 May 2016 ORDINARY COUNCIL MEETING

04 170516 That Council make formal application and payment of $220 to the Department of Primary Industries, Lands to have Gilholmes Road formally gazetted as Council public road vested in Oberon Council. Actioned: Formal Application has now been submitted road to be transferred to Oberon Council.

19 July 2016 ORDINARY COUNCIL MEETING

13 190716 Road Realignment & Gazettal Todd’s Road

1. Council resolve to proceed with the formal registration of a new plan of survey for the realignment of road at the intersection of Todd’s Road with Beaconsfield Road.

2. That the Acting General Manager be authorised to sign and affix the Council Seal to the plans for registration.

3. That Council approve the associated costs for the formalities involved for survey, legal and gazettal of land to Council Public Road.

Actioned: Formal Application has now been submitted road to be transferred to Oberon Council.


11 160816 Road Naming

That in accordance with the NSW Road Naming Policy, it is recommended that Council endorse ‘McKibbin Road’ for the newly constructed 545m section of un-named road that runs off O’Connell Plains Road. Actioned: Formal Application has now been submitted road to be transferred to Oberon Council.


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15 March 2016 ORDINARY COUNCIL MEETING

22 150316 Proposed Crown Road Closures. (White Springs Cemetery Road).

1. Council objects to the closure of the Crown Road identified as W386682 as this is the only legal access to the Historical Cemetery at Black Springs.

2. Council has no objection to the remaining closures of these sections of Crown Road, File ref: 15/09700, provided that no properties are left without legal and practical access.

Actioned: Formal Application has been submitted, the road to be transferred to Oberon Council.

3. WORKS ON LOCAL ROADS, BRIDGES, PARKS AND PRIVATE WORKS UNDERTAKEN

DURING AUGUST

LIRS Funded Works – Gravelling and drainage works were completed on Gingkin Road, Gingkin Valley Road. Maintenance Grading – Grading has been completed on Isabella Road, Nunan’s Hill Road, Hazelgrove Road, Carlwood Road, Brien Road, Bosworth Falls Road, Tilsbury Lane, Beaconsfield Road, Mt Olive Road, Phils Falls Road, Gingkin, Gingkin Valley Road, Keith Armstrong Road, Chatham Valley Road, Tuglow Road, Springmount Road, Mozart Road. Edith Road – Vegetation removal for future widening has occurred across the next 2km section of road, in preparation for road upgrade works to commence late September. Dog Rocks Road – Sub-base layer applied to 2.9km Dog Rocks Road. Embankment stabilisation works completed on the hill. Wet Weather Repairs - The wet weather during August required the outdoor crews to clear roads of trees and fallen debris as well as clearing low level crossings so that they are trafficable. Many wet weather bogs from springs opening up on roads were fixed, due to the saturated ground water tables. Pothole Repairs – Pothole maintenance was again an increasing problem during the month of August with the heavier then average rainfall. The amount of repairs required on local roads, Regional Roads and the State Highway required above average attention to repair. 4. WORKS FOR ROADS AND MARITIME SERVICES (RMS) Monthly Works update August 2016:

RMCC Routine road patching maintenance.

Continued wet weather during August required increased inspections and maintenance works on Duckmaloi Rd and O’Connell Road.

Forward Works Program:

Preparation of work proposal for the MR54 rehabilitations works on the Trunkey Road

Inspections and routine maintenance works on both Duckmaloi and O’Connell State roads.


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5. WORKS ON TOWN IMPROVEMENTS Albion Street Footpath – Staff have now fully exhausted the allocated $20,000 of funding to extend the concrete footpath along the southern side of Albion Street. The footpath has been extended some 200m short of the Albion Street Church and will require additional funding to complete. Shade Sails – An official order to start manufacture of new shade sails for the frontage to the Oberon Pool Complex has been commissioned during August. It is expected to take delivery late September and Construction to complete the installation fully operational by 15 October 2016. Recreation Ground Watering System Upgrade – Further quotations have been sought for the purchase and installation of the new in-ground watering system for the Recreation Ground. Oberon Common – An official order has been provided to street furniture suppliers ‘Landmark’ for the purchase of 2 x BBQ Picnic Shelters and associated furniture, an eight week lead time is expected on delivery. This time will allow Council staff to commence site preparation works ready for installation.

6. PLANT & WORKSHOP REPORT

General maintenance and repairs have been undertaken on trucks, graders, rollers and minor plant

such as chainsaws, mowers and light fleet vehicles during the month of August.

MAINTENANCE AND REPAIRS

DATE PLANT DESCRIPTION OF WORK

1/08/2016 # 24 - CAT CS563E ROLLER REPLACE UHF AERIAL LEAD

2/08/2016 # 83 - MITSUBISHI TRITON 4X4 FIT FLASHING LIGHT

4/08/2016 # 24 - CAT CS563E ROLLER REPAIR MIRROR BRACKET

4/08/2016 # 11 - CAT 432F BACKHOE REPLACE FUEL CAP

9/08/2016 # 51 - WESTERN STAR TRUCK 2 X STEER TYRES

11/08/2016 # 51 - WESTERN STAR TRUCK REPAIR FUEL TANK BRACE

12/08/2016 # 58 - WESTERN STAR TRUCK REPLACE LH WINDSCREEN

16/08/2016 # 85 - FORD RANGER 2X4 REPLACE WINDSCREEN

17/08/2016 # 24 - CAT CS563E ROLLER REPLACE LH MIRROR

17/08/2016 # 12 - KUBOTA MINI EXCAVATOR REFIT TRACK - BLACK BULLOCK RD

19/08/2016 # 42 - ISUZU / PAVELINE FIX OIL LEAK ON CONTROL VALVE

19/08/2016 # 14 - JOHN DEERE TRACTOR REPLACE FUEL LINE

22/08/2016 # 45 - ISUZU 5 TON TIPPER TO TRACSERV - EXHAUST RECALL

23/08/2016 # 50 - WESTERN STAR TRUCK REPAIR LH REAR GUARD

25/08/2016 # 82 - FORD RANGER 2X4 4X TYRES / WHEEL ALIGHNMENT

29/08/2016 # 53 - SLOANEBUILT DOG TRAILER 2X TYRES / RH SIDE ON DOLLY

29/08/2016 # 9 - CAT 324DL EXCAVATOR REPLACE 4 X BOTTOM TRACK ROLLERS

29/08/2016 # 9 - CAT 324DL EXCAVATOR REPLACE UHF AERIAL LEAD AND BASE

30/08/2016 # 9 - CAT 324DL EXCAVATOR REPLACE LH JOY STICK


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RFS MAINTENANCE AND REPAIRS

DATE BFO VEHICLE DESCRIPTION OF WORK

8/08/2016 BFO 2331 - GURNANG CAT 7 SERVICE - PINK SLIP

8/08/2016 BFO 2331 - GURNANG CAT 7 REPAIR REVERSE ALARM

9/08/2016 BFO 1377 - GURNANG CAT 1 SERVICE - PINK SLIP

15/08/2016 BFO 6524 - EDITH CAT 7 SERVICE - PINK SLIP

18/08/2016 BFO 1601 - BLACK SPRINGS PC SERVICE - PINK SLIP

18/08/2016 BFO 1601 - BLACK SPRINGS PC BLUE SLIP / FULL REGO

22/08/2016 BFO 7165 - OBERON SUPPORT PC SERVICE - PINK SLIP

23/08/2016 BFO 7113 - NATIVE DOG CAT 1 SERVICE - PINK SLIP

GENERAL WORK

DATE DESCRIPTION OF WORK

9/08/2016 # 74 - TOYOTA RAV -4 / NEW VEHICLE DELIVERED

16/08/2016 # 63 - TOYOTA FORTUNER / NEW VEHICLE DELIVERED

18/06/2016 # 66 TOYOTA RAV -4 / NEW VEHICLE DELIVERED

24/08/2016 # 64 - TOYOTA PRADO / NEW VEHICLE DELIVERED

24/08/2016 # 72 - TOYOTA PRADO / NEW VEHICLE DELIVERED

7. ATTENDING EXTERNAL MEETINGS The Works and Engineering Director attended the following meetings during August 2016:

1 Aug Centroc Roads Technical Committee Meeting Orange (WED)

3 Aug State Cover Insurance Meeting Oberon

4 Aug Bio-Wish Russel Hack Oberon Sewerage Treatment Plant

9 Aug WHS Staff Meeting Oberon Works Depot

15 Aug IRC Wollongong (WED) & (GM)

16 Aug Black Bullock Road Meeting - Logging Damage Private Forestation

29 Aug Oberon Common ‘Landmark’ Ken Falls (WED)

29 Aug O’Connell Rural Fire Service Project Meeting

29 Aug Local Emergency Management Committee Meeting

Notes:


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14.03 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES

File No: Governance/Meetings/Ordinary/September 2016 Author: Lynette Safranek, Finance and Community Services Director

Summary This report provides a summary of work within the Finance and Community Services Department during August 2016, plus planned activities for the upcoming months.


Comment 1. PLANNED ACTIVITIES FOR SEPTEMBER AND OCTOBER

Council is due to have its external audit conducted by Crowe Horwath on 11-12 October 2016. The Financial Statements will be prepared and presented to Council at a Finance Committee meeting on 25 October 2016. Council’s Finance & Community Services Director has been awarded the Local Government Professionals International Study Tour Scholarship New Zealand. Lynette will travel to Christchurch and Auckland between the 12 and 24 September where she will represent LG Professionals, NSW and local government NSW professionally; represent local government NSW at the SOLGM Annual Summit on 21-23 September 2016 in Auckland; attend LG Innovations and Business Excellence Conference in 2017 and present your learnings from the tour; participate in the International Committee for one year; provide an article and photos for the “LG Professionals” member magazine. The area that Lynette has chosen to learn more about is Community Engagement. Lynette uses other LG Professional events to network with other local Council staff in an effort to learn more on this subject. This is an opportunity to expand her knowledge through not only NSW Council networks but New Zealand. Lynette is continually disappointed at the lack of engagement by community members during the Community Strategic Plan process and is keen to gain ideas to assist Oberon Council to raise the awareness and participation of this process with its community. 2. STATUS OF COUNCIL DECISIONS

Minute Number Summary/Progress

21 June 2016 ORDINARY COUNCIL MEETING

09 210616 - Erect a new free standing sign at the Black Springs Community Hall that also incorporates a noticeboard, in consultation with the Black Springs Progress Association.

F&CS Director to attend BSPA meeting to discuss. Matter Ongoing

20 July 2016 ORDINARY COUNCIL MEETING

10 190716 - That Council combine the Oberon Community Services Committee with the Seniors Welfare Committee and develop a unique working party for appropriate projects that arise in the future.


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CSC members advised of date for first new committee meeting in September. . The new committee to be endorsed at Councils September Meeting.

Matter Closed

11 190716 - That Council combine the Oberon Seniors Welfare Committee with the Community Services Committee and develop a unique working party for appropriate projects that arise in the future.

SWC members advised of date for first new committee meeting in September. The new committee to be endorsed at Councils September Meeting.

Matter Closed

3. INFORMATION TECHNOLOGY Uplinx and Council’s IT/GIS Coordinator have completed the upgrade of Council switches and data line installations in relation to the Communication Upgrade. New phones have been placed on staff desks in preparation for the switch over which occurred on 15 September 2016. Staff know how to use the basic functions of the phones with training to be conducted on a Department by Department basis. An advantage seen already by the upgrade is that Council’s Civica system has not been ‘going down’ as often. 4. FINANCE The last month has been hectic in the rating area of Finance. We had approximately 770 notices that did not reach their destination, as well as some ratepayers receiving rates notice but no water notice or waste vouchers. Staff have been responding to community complaints and are working with Forms Express to resolve the problem. Council has put notices in the Community Newsletter, Oberon Review, Facebook and Council website. The complaints appear to be slowing down and Council staff are scheduling a meeting with Forms Express management to discuss why we continue to experience problems. The Finance team continue to work toward completing the financial statements in preparation for the external auditors visit on 11-12 October. This process is taking staff longer than expected this year due to new staff and some process errors within the Civica system. Civica has been very slow at resolving the Bank Reconciliation error. Council staff have had to persistently push Civica to fix this problem that has been with them since March. As Council had to pay for Council’s Finance Coordinator Contractor to conduct a manual bank reconciliation, due to assistance unavailable from Civica, an invoice has been raised against Civica to recoup some of the costs involved.


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Rates and Charges Following are the Rates and Charges collected during July 2016.

Farmland Residential Rural

Residential Non-urban

Centre Business Total

Current outstanding

$1,867,346 $2,195,615 $565,732 $147,930 $632,462 $5,322,867

July payments, concessions and interest

$467,103 $485,705 $177,955 $49,921 $178,685 $1,359,370

Balance outstanding

$1,400,243 $5,459,515 $1,529,117 $414,676 $1,600,865 $3,963,497

Overpayments $14,239

Legal charges $1,436

Total rates outstanding

$3,950,694

5. COMMUNITY SERVICES Oberon Library During August, the Oberon has had approximately 1,756 visitors; we have issued 1,324 articles, 1,189 returns, and 35 Interlibrary Loans. The Library has 20 new members and 184 new items available. The computers had 275 uses, with 24 of these over 65 years. Oberon High School held a teachers meeting in the Library on Thursday 1 September. Councils Library Assistance gave an overview of the Library services available. We had 10 of the teachers become new members during this visit. Council staff have confirmed the September/October School Holiday Activities. There will be a Metro5 Movie and Laser Tag for 13-18 year olds. We also have cooking for 8-12 year olds, and craft for children aged 5 -12 years. Bookings can be made through the Council Library. The Community Display Space has been arranged by the Friends of the Oberon Library and they have a wonderful display of Waste 2 Art items created by Oberon community members.


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Oberon Youth Council The August OYC meeting was held on Friday 19 August at the Oberon RSL Boardroom after a postponement on 2 August due to snow. Refer to the Oberon Youth Council report for more information. The focus of this meeting was the Youth Halloween Disco (4 November) at the RSL, the Community Fun Run (postponed to early 2017 to include both Youth Week and Senior Festival activities), and ability to support local youth through fundraising. The Youth Council have chosen Tyson Rice as their first local youth member to receive support. They are currently selling tickets to raise money to assist Tyson with travel and accommodation during his attendance at the Bangarra Dance Company. This is a fabulous opportunity for a young member of our community who is looking to a career in dancing after school. The raffle includes prizes such as Winter Warmer blankets; tool kit; movie vouchers; large photographic print by a local artist; cooking hamper; spring garden pack’ children’s activity sets; fragrance burner with oils; chocolates; mini Golf voucher; winter warmer pack; Tupperware; kitchenware, IGA voucher and more.

Tickets can be bought from Youth members, Council Administration and Library offices, the Oberon High School, or at a stall outside of Council each Saturday in September. The raffle will be drawn at the Oberon Famers Market on 1 October. Above is a picture of the prizes on offer. Community Technology Centre Quite a few of the Troubleshooting sessions were taken up by people’s computers being affected by a ransomware virus that came from a very official looking email pretending to come from AGL. It was compounded by the fact that AGL did a letter drop in the area and people thought it was an official email. Ransomware encrypts your data files on your computer and you are asked to pay a fee to get them back. Often, even if you pay the fee you don’t get them back. There is no way you can get your files back. Details are here https://www.agl.com.au/Residential/Help%20and%20Support/Hoax%20email. AGL Energy (AGL) advises it will never send an email asking for personal banking or financial details. Anyone receiving a suspicious email should delete it immediately or, if opened, not click on any links within the email. AGL advises recipients of any suspicious emails to run antivirus software and block the sender by adding to the junk folder list. AGL has reported the scam email to the Scamwatch, the Australian Competition and Consumer Commission (ACCC), and the Australian Federal Police. Anyone with concerns relating to this scam email should call AGL on 131 245 or contact Scamwatch on 1300 795 995 or visit www.scamwatch.gov.au.

https://www.agl.com.au/Residential/Help%20and%20Support/Hoax%20email

http://www.scamwatch.gov.au/


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Jeans 4 Genes Fundraiser Oberon Council held a Genes for Jeans fundraising morning tea on Friday 5 August 2016 in the Council Chambers. The Morning tea was open to all community members. A local community member, Bev O’Brien, who produces quilts and a variety of items from old denim sold her products outside of Council. Almost $700 was raised from both the sales and morning tea, which has been donated to the Jeans 4 Genes Foundation. 6. UPCOMING MEETINGS/EVENTS FOR SEPTEMBER AND OCTOBER 5 Sep NSW Emergency Services Property Levy (ESPL) Management Webinar

7 Sep NSW Emergency Services Property Levy (ESPL) Revenue Webinar

12-24 Sep LG Professionals New Zealand Local Government Tour Scholarship

13 Sep FOOLs Meeting

13 Sep Council Informal Briefing

14-15 Sep Australian Communications Consumer Action Network (CTC staff)

19 Sep Public Forum – Review of the LG Rating System

20 Sep Council Meeting

26/9–7/10 School Holiday Activities

11-12 Oct External Audit: Crowe Horwath

11 Oct FOOLs Meeting

11 Oct Informal Briefing

18 Oct Council Meeting

19 Oct Lithgow Community Transport AGM and Final Board Meeting

25 Oct Finance and Works Committee Meetings

26-28 Oct Civica Conference (IT/GIS Coordinator)

Notes:


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14.04 STATEMENT OF INVESTMENTS

File No: Financial Management/Investments/Register Author: Lisa Koleda, Management Accountant

Summary Reporting the Statement of Investments as at 31 August 2016.


Comment Interest accrued on active investments for the month of August came to $26,412 with an average interest rate of 3.83% performing above the 90 day Bank Bill Swap Rate of 1.95%. This is due to Council securing an additional two, higher performing interest bearing Term Deposits with the Commonwealth Bank - together with the majority of Council’s current Term Deposits held earning over 3%. Current interest accrued on active Term Deposits sits at $128,993. Interest receipted for the month of August on Term Deposits matured totalled $35,167. Total year to date interest receipted on matured investments is $107,876. The cash rate has remained unchanged at 1.5 per cent. The global economy is continuing to grow at a lower then average pace. Commodity prices are above recent lows. Inflation remains quite low and is expected to remain the case for some time. Overall growth is continuing despite a large decline in business investments – due to domestic and export demands. Employment indicators are mixed however is looking more favourable towards higher employment in the near future.

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%

4.50%

Oberon Council Annualised Monthly Return vs 90 Day BBSW

16/17 90 Day BBSW

16/17 TD % Monthly Return

15/16 90 Day BBSW

15/16 TD % Monthly Return


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At 31 August 2016, $11,300,000 was invested as shown in the following Statement, with the total cash at call being $12,569,743.37.

Institution Date of

Investment Interest

rate Date of Maturity Value

Cash at Call

CBA Business Online Saver 300,778.32

CBA Business At Call 761,888.10

NAB Business Online Saver 207,076.95

Total $1,269,743.37

Active Term Deposits

Reliance Credit Union 3/02/2016 3.00% 3/09/2016 500,000.00

My State Bank 4/02/2016 3.05% 5/09/2016 500,000.00

ME Bank 13/04/2016 3.10% 11/10/2016 500,000.00

Auswide Bank Ltd 29/04/2016 3.12% 26/10/2016 500,000.00

Bank of Queensland 3/02/2016 3.05% 2/11/2016 500,000.00

AMP Bank 12/05/2016 3.00% 10/11/2016 500,000.00

AMP Bank 16/05/2016 3.00% 16/11/2016 500,000.00


My State Bank 2/03/2016 3.10% 7/12/2016 500,000.00

AMP Bank 7/06/2016 3.00% 7/12/2016 500,000.00

People’s Choice Credit Union 10/06/2016 3.05% 14/12/2016 500,000.00

AMP Bank 23/06/2016 3.00% 20/12/2016 500,000.00

Commonwealth Bank 30/06/2016 4.40% 30/12/2016 500,000.00


National Australia Bank 20/07/2015 2.94% 20/01/2017 500,000.00



AMP Bank 09/08/2016 2.95% 09/03/2017 500,000.00


AMP Bank 23/08/2016 2.95% 21/03/2017 500,000.00

AMP Bank 31/05/2016 3.00% 31/05/2017 500,000.00


Total $11,300,000.00

Total Cash at Call $12,569,743.37


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August saw the maturity of four investments with ME Bank, National Australia Bank and AMP Bank.

Institution Date invested

Rate Maturity date

Amount Interest earned

ME Bank 07/12/2015 3.02% 02/08/2016 500,000.00 9,887.40

AMP Bank 11/02/2016 3.00% 09/08/2016 500,000.00 7,397.26

ME Bank 16/12/2015 3.06% 16/08/2016 500,000.00 10,227.95

National Australia Bank 22/02/2016 3.07% 22/08/2016 500,000.00 7,654.59

Total Interest earned $35,167.20

Four new deposits were made during the month of August 2016 with AMP Bank and Commonwealth Bank of Australia

Institution Date invested

Rate Maturity date Amount

CBA 31/08/2016 5.15% 28/02/2017 500,000.00

AMP Bank 09/08/2016 2.95% 09/03/2017 500,000.00

AMP Bank 23/08/2016 2.95% 21/03/2017 500,000.00

CBA 17/08/2016 4.35% 17/08/2017 800,000.00

Total $2,300,000.00

I certify that the investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulations 2005, and Council's Investments Policy. Lynette Safranek Responsible Accounting Officer


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14.05 GRANTS MONTHLY UPDATE

File No: Governance/Meetings/Ordinary/August 2016 Author: Gillian Salmon, Grants Officer

Summary This report provides a summary of Grant Funding applications and submissions, both internal and external, during August 2016.


Comment 1. Successful Grant Applications and Funding Notifications

a. New Funding. There were no new successful grant application notifications in August. b. Community Hub Funding. Confirmation has been received of the Coalition

Government’s election commitment of $100,000 to create a Community Hub for Oberon. This commitment will be delivered through the Community Development Grants (CDG) programme which is administered by the Department of Infrastructure and Regional Development. A deed of agreement will be negotiated shortly.

c. Public Reserve Management Trust Funding (PRMTF). Council’s application to the

PRMTF to install gas barbeques at the Reef Reserve was unfortunately unsuccessful. d. Financial Assistance Grants (FAGS). Council has been advised by the Local

Government Grants Commission that the 2016-17 estimated entitlement for Financial Assistance Grants is $2,417,866. This represents an 8.5% increase on the previous year. The current year allocation is made up of a general purpose component of $1,543,314 and a local roads component of $874,522.

2. Current Grant Application Status

a. Seniors Festival 2017 (formerly Seniors Week). An application was submitted for a $1,000 grant to hold a park run and mystery bus trips for seniors, to celebrate the 2017 Seniors Festival during March 2017.

b. Water Bottle Refilling Stations in Oberon Parks. An application to install three water

bottle refilling stations has been submitted to Round 44 of the Veolia Mulwaree Trust Grants Program. The total project cost is $9,191.

c. Local Government Taking Action to Protect Ecosystems. Oberon Council partnered

with Bathurst Regional Council to apply for Local Land Services incentive funding to continue willow control and revegetation work on the Fish River at O’Connell. The proposed project will control willows and plant native tube stock on private land on the opposite side of the river to the recently completed project at Hassall Park. A Green Army team funded by Oberon Council’s Green Army grant will be used to carry out the revegetation work.

d. NSW Disaster Assistance. A Natural Disaster Declaration for the 20-22 July 2016

storms has now been made by the Minister for Justice Michael Keenan and the Deputy


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Premier Troy Grant. This means that Council will be able to claim the full $93,300 cost of clearing fallen trees and vegetation from local roads after the storm. Council’s work staff put in lot of work to ensure that the 25 roads impacted by the storm were cleared as quickly possible.

The following tables summarise the status of current grant applications. EXTERNAL GRANTS

Submitted Details/Description of Project

Grant Program Grant Amount

Status

22 Apr 2016 Upgrade Facilities at Oberon Golf Club house

Stronger Communities Program

$20,000 Pending

22 Jul 2016 Oberon RSL Sub Branch Military Museum Expansion

Community Development Fund War Memorial Grants Program

$50,000 Pending

27 Jul 2016 FOOLs-Women Weavers of the West- Weave On workshops

Country Arts Support Programme

$3,000 Pending

INTERNAL GRANTS

Submitted Details/Description of Project

Grant Program Grant Amount

Status

31 Aug 2015 Upgrade of Sewage Treatment Works

Regional Water and Waste Water Backlog Restart NSW

$6 million over 5 years

Total cost $12 million

Invited to submit full application

08 Apr 2016 Drop Off Zone at Oberon Primary School

Safety Around Schools Program-RMS

$9,000 Pending

24 Jun 2016 Work Readiness Workshops for School Leavers

Youth Opportunities

NSW Dept. of Family and Community Services

$12,000 Pending

22 Jul 2016 Electronic Notice Board and Landscaping at Oberon Pool Complex

Community Building Partnerships Program

$14,041 Pending

25 Aug 2016 Water Bottle Refilling Stations

Veolia Mulwaree Trust

$7,391 Pending

02 Sep 2016 Seniors Festival Fun Run and Mystery Bus Trips

Seniors Festival 2017

NSW Dept. of Family and Community Services

$1,000 Pending


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3. Grant Applications in Progress and Current Grant Opportunities

a. Fixing Country Truck Washes. Truck washes play an important role in vehicle productivity and maintenance, as well as an important role in protecting NSW’s biosecurity. Over the next 2 years the NSW Government and Australian Government will each contribute $5 million to provide co-funding for new truck washes or truck wash upgrades.

Council staff have been investigating the feasibility of installing a public truck wash in the industrial area of Oberon. The truck wash could potentially be used for logging trucks, freight trucks associated with the timber mills and for livestock trucks. To be eligible for funding under the Fixing Country Truck Wash Program the truck wash must be open to all third parties. The nearest livestock truck wash is located at the Central Tablelands Livestock Exchange at Carcoar. The biggest challenges associated with providing a truck wash and/or a livestock effluent disposal point for livestock trucks is the cost and risks involved in treating effluent before it is discharged as liquid trade waste into the sewage system given the high nutrient loads of stock truck effluent. Stock truck effluent is a permissible waste under Councils Liquid Trade Waste Policy 2015 although it carries a significant risk profile to the environment and to Council’s ageing sewage treatment plant. A secondary treatment plant at the truck wash site would be required before effluent could be discharged into the sewage system. This adds significantly to the cost of constructing a truck wash that complies with all relevant EPA guidelines and conditions. Based on the experiences of other Councils who have recently installed or upgraded a single bay truck washes similar to the one proposed for Oberon, such as The Braidwood Truck wash installed by Queanbeyan – Palerang Regional Council, the cost could be in excess of $400,000 depending on the amount of earthworks required at the site. This does not include any land acquisition costs.

A location for a truck wash has yet to be identified but could possibly include some council owned land off Hawken Street, within councils Industrial Estate.

Currently the proposed truck wash is not sufficiently project ready for the current round of the Fixing Country Truck Wash Program which closes on 30 September 2016. It is recommended that Council continue to do scoping and planning work on this project and apply in Round Two of the Program next year.

b. Walking and Cycling Programs. Nominations for active transport infrastructure project funding under the 2017/18 round of the Walking and Cycling Programs delivered by Roads and Maritime Services closed on 09 September 2017 and is a subject of a separate report.

4. Grant Project Implementation

a. Safer Streets Program CCTV Cameras. Funding Agreements for the $25,000 grant to install new CCTV cameras in the main street have been finalised. A stakeholder meeting involving Council staff, local police, equipment supplier and OBTA representatives will be conducted in early September to finalise locations of the new cameras. Installation will commence in October and is due for completion by December 2016.


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b. Green Army. Council’s Green Army project involving willow clearing, revegetation work and other conservation works on Council managed reserves was due to commence in January 2017 and will run for 21 weeks. The appointed service provider Skillset has asked if the project could commence earlier possibly in November 2016 following the completion of the Fish River and Bathurst Council Green Army Projects. Council staff will meet with the Green Army Coordinator to finalise plans for the project later this month. It may be possible that the supervisor from either the Fish River or Bathurst Project will be employed for the Oberon project. The Green Army Programme is a voluntary programme available to a broad range of young Australians aged 17 to 24, including Indigenous Australians, school leavers, gap year students and job seekers.

As project hosts Oberon Council are not involved in the recruitment, training or supervision of the Green Army team.

Young people from the Oberon area interested in applying to be a participant in the Oberon project can find more information on the Green Army website. Skillset have already received some expressions of interest for available positions.

Notes:


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14.06 WATER AND SEWER PLANT REPORT

/File: Governance/Meetings/Ordinary Author: Chris Schumacher, Works and Engineering Director & Richard Robinson, Sewer & Water Plant Operator.

Summary This report provides a summary Water & Waste Water Activity for the previous month of August 2016.


Comment 1. WEEKLY OBERON DAM LEVELS The following is a weekly dam level recording for Oberon Dam, conducted by State Water:

25/07/2016 66.30%

1/08/2016 68.99%

8/08/2016 73.02%

15/08/2016 74.45%

22/08/2016 74.91%

29/08/2016 77.53%

5/09/2016 82.99%

12/09/2016 86.24%

Table1: Indicates trending water increase into Oberon Dam.


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2. WATER CONSUMPTION FROM WATER NSW 01/08/2016 – 07/08/2016 = 13.3 ML 08/08/2016 – 14/08/2016 = 11.8 ML 15/08/2016 – 21/08/2016 = 10.7 ML 22/08/2016 – 28/08/2016 = 11.1 ML 29/08/2016 – 31/08/2016 = 5.3 ML (3 days) The total of 52.2 ML raw water for August 2016 was consumed from NSW Water. This is 1.6ML increase on July consumption.

July 2016 Average Daily Consumption for Oberon Township 52.2 ML/31 Days = 1.68 ML p/d Note: The Average Daily Water Consumption trend is 1.60ML p/d

3. WATER & SEWERAGE COMPLAINTS No reports of discoloured drinking water, water odour or taste issues logged in Council’s complaints system during the month of July 2016. There were three reports of faults with the sewerage reticulation during the month of July. 4. SEWER PLANT – WEEKLY PLANT kL INTAKE FOR TREATMENT OF WASTE WATER 01/08/2016 – 07/08/2016 = 17,538 kL 08/08/2016 – 14/08/2016 = 12,782 kL 15/08/2016 – 21/08/2016 = 10,137 kL 22/08/2016 – 28/08/2016 = 13’532 kL 29/08/2016 – 31/08/2016 = 4,815 kL (3 days)

Total Waste Water Treatment into Oberon STP was 58,804kL for August 2016. This was a reduction of 15,912kL

5. PLANT FAULTS Water Treatment Plant Water Treatment Plant Operators have reported a fault in the filling line for the Sodium Hypochlorite tank, a small leak has been detected in the old pipe line and fittings, temporary repairs have been made in the interim period. Staff have are awaiting prices on pipe and fittings to replace old infrastructure. Waste Water Treatment Plant No Faults recorded the Oberon Waste Water Treatment Plant for August. 6. PLANT UPGRADES AND MAINTENANCE Water Treatment Plant: The new (VSD’s) Variable Speed Drives for permeate pumps have been replaced with new units.

Replacing the old 16 year infrastructure as a preventative maintenance measure to failure.


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Leaking flange on the base of Chlorine tank has been repaired by a Plastic Welding Contractor. A part of the work a complete new flange has also been replaced. Plant Operators have been assigned a new project during September. The work involves upgrading existing analogue telemetry system between Oberon Dam and Water Treatment plant with a new digital Wi-Fi telemetry service. Plant Operators are also working on a SCADA (water filtration control system) upgrade that allows alarm remote paging to continue when 2G network is switched off in December. Quotations are being sought for scuba divers to clean the 2 water reservoirs at the Water Treatment Plant. Divers will vacuum the floor of the reservoir of fine sediments that build up over a period of 3 to 4 years. The work is expected to commence during October and will take 1 to 3 days to complete. This work is part of the Capital works program for 2016/2017. Waste Water Treatment Plant: A new Non-return valve has been installed on sludge return pumps, essential to ensuring preventative backflow and active pump pressure. Council Plant Operators in conjunction with the manufactures of the environmentally friendly ‘Bio-wish Product, continue with the 3-month trial of Bio-wish. This additive is to help lower high ammonia and nitrate levels. To date some very positive results, improvement to nutrient removal levels of suspended solids and ammonia/nitrate levels. As part of the trial cost savings have been made, cut back on amount of liquid alum dosing as bio-wish has lowered phosphorus levels. Pump Stations All pumps stations have been checked and are running satisfactorily.

Notes:


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14.07 ROAD CONDITIONS OBERON LGA

File: Governance/Meetings/Ordinary

Author: Chris Schumacher, Works and Engineering Director

Summary This report provides information regarding the maintenance difficulties during the recent wet winter, saturated ground conditions in maintaining satisfactory road conditions throughout the LGA.


Comment Since late April this year above average rainfall patterns have retuned to the Central Western parts of the district. Before the return of rain in late April, the Oberon Dam levels were sitting at 53.69% with very dry ground conditions, in comparison since the rainfall, and after the ground soaking the Oberon water catchment now has an additional 30.04% of returned storage taking the level to 83.5% at the time this report was prepared. Whilst the rain has been welcomed, the net affect of the consistent rainfall and snow events has had a ‘knock on’ effect with the ability to maintain roads in such a cool Alpine climate. The number of road related complaints during the last 3-month period has continued to rise and Council staff has continually tried to make good repairs to several roads that have developed ground water springs or faults. Most recently and notably in the higher areas of Gingkin and Tuglow the unsealed roads have taken the brunt of the impact especially those given the frequency of daily traffic. The development of potholes and road rutting are generally the most common defects that have developed The time taken to repair roads has been longer, due to the inclemency of the weather and the frustration of landowners alike has increased. Council continues to provide a satisfactory ‘Level of Service’ year round and within the allocated maintenance budget provided. It is however fortunate that Oberon Council has also taken the initiative through the LIRS program allocating $3.4M to address road upgrades over a 3 year period. At times road maintenance during the cooler wet season can be challenging, even to the most seasoned road expert. The decision of whether to rip and grade the mine field of potholes or leave it alone has to be weighed up in the face of potential liability and litigation claims. Whilst having benefits, filling of dams, increasing flows in rivers, the difficulties that arise during unseasonal wet conditions on our local road network is significant. Our staff are continuing to tackle the challenges that nature has at times has provided. All that is requested from the public, in advance is a little patience during trying times.


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14.08 ENVIRONMENT & WATERWAYS ALLIANCE REFERENCE GROUP MEETING

File: Governance/Meetings/Ordinary

Author: Chris Schumacher, Works and Engineering Director

Summary This report provides information of the meeting minutes from most recent meeting of the Environment & Waterways Alliance Reference Group Meeting.


Comment Minutes of the Environment & Waterways Alliance Reference Group Meeting recently held in Parkes FOLLOW. The Environment & Waterways Alliance Reference Group in conjunction with Local Land Services held their group meeting in Parkes 18 May 2016. Notably the alliance works closely with all the Central Western area Councils, sharing information, experiences and key projects for future funding that may be available to most Councils. The key features of the forum focused on the below topics addressed through key presentations from several industry representatives. Dianna Watkins & Satendra Kumar – Biosecurity & the Peri Urban Plan Colleen Farrow – Targeted Ecosystems Cat Tracking Project Neville Collins – Urban Fox Control Dr Meredith Brainwood – Planning Waterways Rehabilitation Projects Jeremy Winer – Alternative Weed Control Minutes of the meeting are accompanying this report for more detailed information.

Notes:

66 Corporation Ave | Bathurst NSW 2795 T: 02 6333 2323 | www.cwcewa.com.au

Minutes/Actions

Environment & Waterways Alliance Reference Group Meeting

Wednesday 18 May, 2016 – Parkes Shire Council

Present

Murray Wood – Dubbo City Council

Dianna Watkins – DPI Biosecurity

Satendra Kumar – DPI Biosecurity

Meredith Brainwood – Applied Ecology

Jeremy Winer – Weed Technics

Colleen Farrow – Central Tablelands Local

Land Services

Neville Collins – Central Tablelands Local Land

Services

Cherie Hughes – Central West Local Land

Services

Diana Kureen – Central Tablelands Local Land

Services

Mick Callan – Environment & Waterways

Alliance

Melissa Ward – Narromine Shire Council

Craig Flemming – Contamination Central

Stevie Armstrong – Bathurst Regional Council

Deborah Taylor – Bathurst Regional Council

Catriona Jennings – Dubbo City Council

Cassie Liney – Mid-Western Regional Council

Andrew Francis – Parkes Shire Council

Michael Chambers – Parkes Shire Council

Heather Nicholls – Cabonne Council

Warwick Doulman – Cabonne Council

Kayla Volka – Bogan Shire Council

James Cleasby – Warren Shire Council

Melinda Jeoffries – Lachlan Shire Council

Laurie Thompson – Lachlan Shire Council

Kelli Robertson – Warrumbungle Shire

Council

Lynton Auld – Dubbo City Council

Brian Parker – Blayney Shire Council

Brad Perera– Gilgandra Shire Council

Apologie

Jon Francis – Orange Shire Council

Wayne Gailey – Orange Shire Council

Wayne Beatty – Orange Shire Council

Damon Cupitt – Lithgow City Council

Paul Cashell – Lithgow City Council

Brad Cam – Mid-Western Regional Council

Sean Richardson – Mid-Western Council

Bethany Greenfield – Mid-Western Council

David Waddell – Orange City Council

Brian Parker – Blayney Shire Council

Kayla Volka – Bogan Shire Council

Liz Densley – Mid-Western Regional Council

Chris Schumacher – Oberon Council

Grant Baker – Blayney Shire Council

Felicity Taylor-Edwards – RDA Orana Council

Chris McCulloch – Central Tablelands LLS

Jane Chrystal – Central West LLS

Paul Devery – Cowra Shire Council

Ashley Wielinga – Warren Shire Council

Chris Schumacher – Oberon Shire Council

Ian Tucker – Oberon Shire Council

Roger Smith – Orange City Council

Mark Riley – Dubbo City Council

Julie Prout – Gilgandra Shire Council

Guy McAnally-Elwin – Gilgandra Shire Council

Julie Prout – Gilgandra Shire Council

Donna Galvin - Cabonne Council

Nathan Skelly – Blayney Shire Council

Greg Lamont – Narromine Shire Council

Guy Marchant – Narromine Shire Council

Kerry Murphy – Narromine Shire Council

Phil King – Lachlan Shire Council

Peter Gall – Wellington Council

Andrew Cosier – Wellington Council

Reg Kidd – Central Tablelands LLS

http://www.cwcewa.com.au/


Presenters

Dianna Watkins & Satendra Kumar – Biosecurity & the Peri Urban Plan

Colleen Farrow – Targeted Ecosystems Cat Tracking Project

Neville Collins – Urban Fox Control

Dr Meredith Brainwood – Planning Waterways Rehabilitation Projects

Jeremy Winer – Alternative Weed Control

Copies of most guest speaker presentations can be found on the Alliance website:


Chair

Murray Wood

Facilitator

Diana Kureen

Agenda Item 1 Welcome

Meeting was opened at 10am

Acknowledgement was made of the Traditional Owners of the Land and their Elders past and

present

Welcome to Parkes from Andrew Francis

Introduction of participants

Introduction to the meeting and outline of the content

WHS considerations for the meeting

Actions and Agreements from last meeting discussed

Motion: Minutes from the previous meeting be accepted

Moved: Lynton Auld Seconded: James Cleasby

Agenda Item 2 Alliance Update Mick Callan 7 Councils – Bogan, Lachlan, Parkes, Mid-Western, Cowra, Warren and Dubbo - stated that

they had put the Report to Council, as prepared for all member Councils at the last meeting.

The other Councils were encouraged to ensure the report went to their Council ASAP.

ACTION

An update of all the Alliance activities for the 2015-16 year was given, as this was the last

meeting before the end of the financial year. All the Project Support Officer reports can be

viewed on the Alliance website. It was determined that there would only be a brief review of

the Alliance 5 Year Plan at the end of the financial year, as the full review was only

undertaken in 2015.

The Alliance Facebook page has received 180 likes. Member councils are encouraged to send

Mick any case studies/reports that they would like on Facebook or the website. The website

has been accessed by over 2000 people. ACTION

The next training event will be held in September and will be a workshop on Restoring

Native Wildlife conducted by the TAFE - Western Sydney Institute – venue to be confirmed.



Diana outlined changes to Biodiversity Legislation and the new Biodiversity Act. Lynton Auld

had attended an information session held in Dubbo by OEH and reported back on this

meeting as well as handing out material to the group distributed at the meeting. Concerns

were raised by the membership, and it was decided to further teleconference the issue on

16 June, after another meeting, specifically for Local Government, has been held by OEH.

Motion from Murray Wood that the Alliance should submit a response to the reforms. All

Councils should provide feedback, so common threads can be pulled together. ACTION

Central Tablelands LLS will be running out projects with the Green Army in the next financial

year, any Councils wishing to partner with projects in their LGA should let Diana know –

remembering that the Green Army teams will only travel within 100kms of their base.

ACTION

Agenda Item 3 Central West Local Land Services Update

Cherie Hughes

Central West LLS has 6 new Landcare Facilitators in their region, including one at

Coonamble. Cherie commented it would be good for Local Government to work with them.

Cherie will send out the Landcare Facilitators contact details to the relevant Councils.

ACTION

Central West Local Land Services Local Government Incentive Funding for 2016-17 will be

funded by NSW Catchment Action (CA), so projects will have to support outcomes identified

by CA.

Another “Hollows for Habitat” workshop will be held at Taronga Western Plains Zoo on 23

June. Both the Zoo and Central West LLS will be supporting this free workshop.

The Central West LLS Regional Weeds Committee, has elected Cr Peter Shilton from

Warrumbungle Shire as its Chair, and Andrew Cosier from Western Plains Regional Council

(Wellington) as its Deputy. A Statewide Draft Strategic Plan is being prepared. Meanwhile

the Central West Committee is undertaking risk assessments to determine their Priority

Weeds List.

Agenda Item 4 Contamination Central Update

Craig Flemming

Update on the Contamination Central project, with Craig informing the group that training

for Council staff was now underway. This will take 5-6 months of in-house and regional

training on such topics as how to run the record keeping system, how the policy works,

wording for 149Certificates etc. More information on the EPA’s guidelines in regard to

Excavated Natural Material and Virgin Excavated Natural Material will also be distributed.

Responsibility for UPSS will be passed to Councils on June 17. This will directly affect

Councils with underground storage at their depots.

Although the Policy Template has been completed, new Policy adoption by Councils has

been fairly slow with only three on exhibition so far. Another four are ready to go on

exhibition shortly, but Council amalgamations are creating some problems.

Contamination Central/ALGA State Conference to be held in Dubbo on 31 May. All

participating Councils have free entry to Conference. Craig has sent out email with details on



how to join ALGA (already paid for) and register for conference - 76 delegates have so far

registered for the Conference.

Agenda Item 5 Biosecurity & the Peri Urban Plan

Dianna Watkins & Satendra Kumar

Biosecurity Reform Program

DPI released the Biosecurity Strategy in 2013 and are now reforming the legislation to enact

it. This will streamline 10 Acts and part of another 4 Acts into the Biosecurity Act. Supporting

regulations, policies and procedures are currently being developed.

Rather than re-inventing the wheel the process is drawing on the Queensland legislation –

already in place. This will also help create harmony between the two jurisdictions.

It will include the duty to mitigate or manage a threat if it is known.

Responsibilities for Local Government will continue for Pest Animals and Weeds, with Weeds

Officers being Authorised Officers in respect to weeds only.

The Department recognises the need to get Biosecurity, and what it means, out to the wider

community any innovative suggestions are welcome.

Peri Urban Program

This program is currently being run-out in the Greater Sydney LLS region where 25% of food

production is produced on just 3% of landuse. The aim of the project is to improve

biosecurity threats by demonstrating how the legislation works.

Weeds are seen as a general biosecurity issue.

Any questions or suggestions on the reforms can be directed to:

- Animal Security and Welfare – Lisa Martin - 0428 623 471

- Plant Biosecurity and Weeds - Karen O’Malley - 0428 103 665

- Invasive Animals – Jamie Maddocks – 0429 924 365

- Project Manager – Ray Willis – 0429 910 132

Agenda Item 6 Targeted Ecosystems – Cat Tracking Project

Colleen Farrow

Colleen detailed the results of a Cat Tracking Program, originally developed in South

Australia and which has recently been run out in Lithgow by Central Tablelands LLS. A

number of domestic cats were fitted with radio monitors and then tracked.

The results showed that, contrary to what their owners believed, on a daily basis the cats

were travelling long distances, often into areas of known wildlife habitat – 7kms in the case

of one cat – and posed a significant threat to wildlife, including Threatened Species.

Councils were encouraged to become engaged in the program, which will be extended to

other LGAs in the 2016-17 financial year. Central Tablelands LLS Councils should contact

Diana, in the first instance, if they are interested in becoming involved. Central West LLS

Councils should let Cherie know if they would be interested in being part of such a program

so Central West LLS can try and seek funding for the project. ACTION



Agenda Item 7 Urban Fox Control Neville Collins Neville outlined the fact that it has been identified that foxes cost the environment $190

million across Australia every year.

The peri urban area is generally about 4kms from the town centre or where the 60 km per

hour zone ends.

The use of 1080 to control foxes requires a Pesticide Control Order and must meet the

obligations of this order and address all risks. This includes contacting all neighbours within a

1km zone of where the bait is to be laid, so in a peri urban zone this could involve contacting

most of the town.

A canid pest injector – which is a fixed control device for dispensing pesticide – is also now

being used to deliver 1080.

Agenda Item 8 Planning a Waterways Rehabilitation Project

Dr Meredith Brainwood

Meredith is a consultant with Applied Ecology and gave an interactive talk on what to

consider when planning a waterways rehabilitation project.

As well as sharing plans and photos of some of the projects she has been involved with,

Meredith also directed the group to the Australian Streambank Rehabilitation Manual –

Volumes 1 & 2 for useful information.

Meredith showed the group the shell of a Freshwater Mussel, which filters between 15-20

litres of water a day, so plays a key role in filtering out nutrients and sediments and

improving water quality.

Agenda Item 9 Alternative Weed Control Jeremy Winer Jeremy, owner of Weed Technics, gave the group background information on the machines

he has designed, using saturated steam weeding technology, to efficiently kill weeds.

Jeremy also detailed why a number of Councils are moving away from herbicide control and

adopting steam weeding as an alternative.

The group then went to PAC Park for a demonstration of the machinery.

Agenda Item 9 Site Visit Michael Chambers Michael showed the group green infrastructure solutions that were used to rehabilitate a

badly eroding table drain, adjacent to the new hospital at the entrance to town on the

Newell Highway.

Michael then took the group to PAC Park to see the rehabilitation works to control erosion

and sediment and enhance the habitat potential of the creek that runs through the park.

This creek ultimately drains into Goobang Creek, which is listed Key Fish Habitat.

Agenda Item 10 Any Other Business The group was reminded that the consultation for the Natural Resources Commission Pest

Animal Review closed on 25 May. The review covered such things as cat confinement areas;

a potential reduction in area down to 2 hectares to be rated by Local land Services; plus



proposals for deers to be declared pest animals, the formation of Pest Animal Committees

and Council Weed Officers to become Pest Animal Officers. Due to the short timeframe,

Councils were encouraged to make individual submissions if they wished to comment.

Those present at the meeting expressed their support for a 1.5 day meeting in August which

would include tour of the Macquarie Marshes.

Next Meeting – Wednesday 17 August in Warren followed by a tour of the Macquarie Marshes on

Thursday 18 August 2016.

The meeting closed at 4:15pm

Key Actions/Agreements from this meeting

Key Action/Agreement Responsibility Priority Status Due By/Notes

ACTION: ACTION: All member Councils which have not yet reported to put Report, prepared by Project Support Officer, together with the Alliance 5 Year Plan to their next Council meeting and report back once this is done.

All High ASAP

ACTION: Councils to provide information to Alliance Project Support Officer for distribution on Alliance website and Facebook page

All Medium Ongoing August 2016 Ongoing

ACTION: Councils to provide feedback on any concerns in regard to proposed Biodiversity Act, for joint Alliance submission

All High No feedback received, so no submission made

Mid-June 2016

ACTION: Central Tablelands LLS Councils to let Diana know if they would want to partner in Green Army Projects for 2016-17

Diana Kureen Medium July 2016

ACTION: Provide contact details of Landcare Facilitators to Central West LLS region Councils

Cherie Hughes Medium July 2016

ACTION: Councils to indicate if they wish to join in Cat Tracking Program

Diana Kureen Cherie Hughes

High July 2016

Key Actions/Agreements from the previous meeting

Key Action/Agreement Responsibility Priority Status Due By/Notes

ACTION: All member Councils to put Report, prepared by Project Support Officer, together with the Alliance 5 Year Plan to their next Council meeting and report back once this is done.

All High Completed by 7 Councils

May 2016

ACTION: A letter from the Chairman Diana Kureen High Complete April 2016



to be written to the General Managers outlining the agreement at the meeting to extend the current Alliance membership for one year to June 2017, due to the uncertainties surrounding Fit for the Future and proposed amalgamations.

Murray Wood

ACTION: Documents to be uploaded onto Alliance website: - CRC Summary of Tranche 1 projects - OEH Frog Identification pamphlet - Policy and Guidelines for Fish Habitat Conservation and Management - The Blue Book - Living and Working on a Riverbank

Mick Callan Medium Complete April 2016

ACTION: More research on reports of glyphosate as a carcinogen to be undertaken and brought back to the next meeting

Mick Callan Diana Kureen All

High Complete May 2016

ACTION: Demonstration of steam weed control to be arranged for the next meeting

Lynton Auld Diana Kureen

High Complete May 2016

ACTION: Paperwork for Central West Local Land Services incentive projects to be finalised

Cherie Hughes High Complete March 2016



166 | P a g e

15. URGENT BUSINESS

Summary In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only if:

a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of great

urgency.

Recommendation: That Council consider the following matters as they are considered to be of an urgent nature requiring immediate consideration by Council

16. CLOSED SESSION / CONFIDENTIAL REPORTS

Summary In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public. Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting. The matters and information are the following:

(a) Personnel matters concerning particular individuals (other than Councillors)

(b) The personal hardship of any resident or ratepayer

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret

(e) Information that would, if disclosed, prejudice the maintenance of law

(f) Matters affecting the security of the Council, Councillors, Council staff or Council property

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege

(h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land.


167 | P a g e

16.01 MAYORAL MINUTE

File No: Governance/Ordinary/Confidential Author: Mayor Kathy Sajowitz

This report item contains matters and information which relate to Section 10A (1) – (3) of the Local Government Act 1993. This report item contains matters and information listed in Section 10A (2) of the Act: (a) personnel matters concerning particular individuals (other than Councillors)

17. CLOSURE OF MEETING

The Mayor will declare the meeting closed. The next Ordinary Meeting of Oberon Council will be held on: Tuesday 18 October 2016 commencing at 5.30pm in the Oberon Council Chambers 137 – 139 Oberon Street, Oberon.

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