AGENDA Advisory Committee on Development Design Hall/Committee Agendas...2021/02/03 · Minutes of...

Document Number: 539356

AGENDA Advisory Committee on Development Design

February 3, 2021 at 12:00 p.m. Via Zoom

A. COMMENCEMENT

B.

ADOPTION OF AGENDA

C. C.1

ADOPTION OF MINUTES Adoption of the minutes from the meeting held March 18, 2020

D. D.1 D.2

NEW BUSINESS Review and Approve 2020 Annual Report to Council 2021 Recruitment Campaign

E. ADJOURNMENT

Please confirm your attendance by contacting Leslie Kellett at [email protected]

Thank you.


ADVISORY COMMITTEE ON DEVELOPMENT DESIGN

Minutes of the City of Prince George Advisory Committee on Development Design meeting, held in the 5th Floor Board Room, City Hall, 1100 Patricia Boulevard, Prince George, BC, on March 18, 2020 at 12:00 p.m.

PRESENT:

Mr. Bruce Johnston (Chair); Mr. Lars Lindstrom; Ms. Suzanne Samkow; S/Cst. Fred Greene; and Mr. Cory Klein. IN ATTENDANCE: Ms. Kali Holahan, Planner; Ms. Melissa Nitz, Planner; Ms. Mary Chow (Presenter) , Mr. Dale Jarvis (Presenter) ; and Mark Van Der Zalm (Presenter) ; and Ms. Rachel Richard, (Presenter) .

A. Commencement

The meeting was called to order at 12:00 p.m.

B. Adoption of Agenda

Moved by Mr. Klein seconded by S/Cst. Greene, that the agenda for the March 18, 2020 Advisory Committee on Development Design, BE ADOPTED.

Carried Unanimously

C. C.1

Adoption of Minutes Minutes from the Advisory Committee on Development Design meeting held February 26, 2020

Moved by Ms. Samkow, seconded by Mr. Klein, that the minutes from the Advisory Committee on Development Design meeting held February 26, 2020, BE ADOPTED.

Carried Unanimously

D. D.1

New Business Application: Design Review DR100100 - Downtown Pool Replacement Project Location: 670 Quebec Street Applicant: City of Prince George Presenter: Mary Chow, Architect with HDR, Inc. Dale Jarvis, City of Prince George Mark Van Der Zalm, Landscape Architect for Van Der Zalm And Associates Ms. Mary Chow, Mr. Dale Jarvis, and Mr. Mark Van Der Zalm joined the meeting via teleconference at 12:00 p.m. Ms. Chow provided an overview of proposed development of the City of Prince George Downtown Pool replacement at 670 Quebec Street. Ms. Chow provided information regarding the design including the following features:

Sloped roof; Covered entry (“entry plaza”); Glazed windows; Stepped windows that follow the sloped roofline; Accessibility; Flowing design theme to reflect the community pool use; and Landscaping throughout the property.

Minutes of the Advisory Committee on Development Design – March 18, 2020 Page 2


Ms. Chow noted that the designated on-site parking will not be large enough to accommodate all patrons and that the existing Four Seasons parking lot (across 7th Avenue) will be utilized. The Committee inquired on video surveillance on site to assist with security.

While there is video surveillance proposed inside the building, outside cameras have been determined at this site. By providing window glazing the project incorporates passive CPTED opportunities for eyes on street.

The Committee commented that video surveillance would be an asset and recordings should be stored locally to assist with RCMP investigations in the case of an incident. The Committee also commented that with interior surveillance, a monitor at the front desk could be beneficial to show patrons there is on-site surveillance. The Committee inquired about bicycle storage security.

Bicycle lockers will be provided for staff adjacent to the staff entrance. A public bicycle rack is provided at the main entrance and visible from the drop-off zone and lobby windows.

The Committee commented that seating and retaining walls may be an attractant for loitering. The Committee inquired if the façade materials can be pressure washed in case of vandalism/graffiti.

Unknown, we will follow up with the façade product suppliers. The Committee inquired if the drop off zone was large enough to accommodate school buses.

The site was designed to facilitate vehicular drop offs including handi-dart and school buses. The site has 28 onsite parking stalls. Additional parking will be available at the existing Four Seasons parking lot (across 7th Avenue).

The Committee inquired about roof water drainage which is proposed to be diverted to the rain garden. Will the rain garden be able to handle flows from the entire roof system?

Only the canopy and lower roof will be diverted to the rain garden. The higher roof system will have drain lines. The rain garden also has an overflow drain leading to the City’s storm system.

The Committee inquired whether freeze thaw cycles were considered in the armature design.

Not to date, we will take this into consideration. The Committee inquired whether there is any additional onsite storm water management.

No additional onsite storm water management. The Committee inquired about a garbage bin enclosure.

Currently the garbage bin is screened by landscaping and the bicycle lockers. This may be reconsidered.

The Committee inquired whether solar gains had been considered, specifically along the west elevation (lobby and reception desk).

This concern has also been raised by staff and the Advisory Committee on Accessibility. Studies have been conducted to consider glare on the water surface. Smart glass is being considered.

The Committee inquired about spectator seating.

No spectator seating is proposed. The Aquatic Centre will continue to host spectator competitions whereas this location is intended for community use and lessons.

The Committee inquired if there will be a retaining wall between the subject property and the adjacent site (Hyatt Hotel).



Worked closing with the Hyatt to create a level entrance and decrease the height difference between the two sites. There will be approximately a 2 foot different. However, there will be a retaining wall installed at 6th Avenue and Quebec Street in order to maintain level grade on the subject property.

Ms. Mary Chow, Mr. Dale Jarvis, and Mr. Mark Van Der Zalm left the teleconference at 1:00 p.m. Recommendations/Suggestions: Discussion commenced. The Committee suggests the applicant:

Consider the solar gains in order to offset the air conditioning load; Consider the freeze thaw cycles specifically regarding the armature design to reduce potential ice

build up and falling icicles. Consider use of onsite recharge chambers to improve storm water management.

Moved by Mr. Lindstrom, seconded by S/Cst. Greene, that the Committee RECOMMENDS the applicant:

1. Include garbage bin screening; 2. Incorporate outdoor security and house monitoring records locally; and 3. Incorporate an anti-graffiti coating to the exterior façade to protect against vandalism.

Carried Unanimously

D.2

Application: Multiple Residential Form and Character Development Permit Application No. DP100696/DP100697 Location: 2604, 2626, 2658 Recplace Drive Applicant: Boardstreet Properties Ltd. & Seymour Pacific Development Ltd. Presenter: Rachel Ricard, Development Manager Ms. Rachel Ricard joined the meeting via teleconference at 1:10 p.m. Ms. Ricard provided an overview of proposed north and south site development plans at 2604, 2626, 2658 Recplace Drive. Ms. Ricard provided information regarding the design including the following features:

Multiple Residential Development comprised of two sites (north and south). The north site proposes two 4-storey buildings, one 90 unit building and one 47 unit building. The south site proposes one 4-storey 75 unit building. Combined the project will provide 212 rental units;

Traditional and familiar craftsman style; Mix of cement board shake, and board and batten in a natural color scheme, accented with rough

sawn timbers and rock; Bump outs and balconies to articulate the façade; Ample on-site parking; and Sufficient landscaping and open space to meeting City requirements including shrubs and trees

throughout the property. The Committee inquired if the surface parking will have vehicle plugins.

Yes, one electrical pedestal for each parking space.



The Committee suggested the applicant consider a separate breaker to allow vehicle plugins to be disconnected during summer months to eliminate potential loitering. The Committee inquired if on-site lighting has been incorporated.

Parking lot lighting has been strategically placed to eliminate shadows and dark hiding places. Lighting will be arranged so that rays of light are directed upon parking areas and light falling onto abutting properties is minimized.

The Committee inquired on video surveillance on site to assist with security.

Considering incorporating video surveillance at the front entrances. The Committee commented that video surveillance throughout the parking lot would be an asset to assist in reducing vehicle break-ins. The Committee inquired if the subject property will be fenced.

Yes, the north site will be fenced along the north, east and south property lines (north of Building A and surrounding the parking area). The south side will be fenced along the south and east property lines.

The Committee suggested the applicant consider incorporating a playground. The Committee inquired who is responsible for maintenance as development will be entirely rental units.

Boardstreet Properties Ltd. has a landscaping and building maintenance division. The Committee commented that the proposed dog run area would not get a lot of sun exposure and it quite small.

The dog run area has been placed near a side entrance of the building for tenant convenience. This size and model has worked well at our other rental buildings.

The Committee commented that the exterior façade is bland and would benefit from contemporary architectural revisions. The Committee inquired about acoustics regarding proximity of Building “A” to Highway 97 and Highway 16.

Sound attenuation has been incorporated on other projects. We can limit noise by increasing the FTC rating of windows.

The Committee recommended that an acoustic study be conducted to consider potential impacts to tenants of Building “A”. The Committee commented that an indoor amenity space would be valuable to tenants. The Committee inquired about a snow storage plan.

Small storage areas and visitor parking will be utilized for snow storage. The remainder will be trucked off site.

The Committee inquired about underground parking versus surface parking.

A geotechnical study determined that the soils and the high water table were not conducive to underground parking.

Ms. Ricard left the teleconference at 1:35 p.m. Recommendations/Suggestions:



Discussion commenced. The Committee suggests the applicant:

Consider covered parking to alleviate snow clearing and safety concerns in the parking area.

Moved by Mr. Lindstrom, seconded by S/Cst. Greene, that the Committee RECOMMENDS the applicant:

1. Improve the proposed façade colours and incorporate contemporary architecture; 2. Provide a Snow Management Plan; and 3. Implement sound attenuation measures.

Carried Unanimously

E. Adjournment

THE ADVISORY COMMITTEE ON DEVELOPMENT DESIGN MEETING ADJOURNED AT 1:50 p.m.

_________________________________

Mr. Bruce Johnston, Chair

__________________________________ Ms. Kali Holahan, Planner

__________________________________

CERTIFIED CORRECT

DATE: February 24, 2021 TO: MAYOR AND COUNCIL NAME AND TITLE: Advisory Committee on Development Design SUBJECT: Advisory Committee on Development Design 2020 Annual Report ATTACHMENT(S): 2020 Workplan

2021 Workplan Terms of Reference for Advisory Committee on Development Design

PURPOSE: The purpose of this report is to provide an update to Council on the progress of the City of Prince George Advisory Committee on Development Design (ACDD) for the year 2020. STRATEGIC PRIORITIES: The Advisory Committee on Development Design’s goals and purpose align with Council’s strategic priorities to collaborate with partners to enhance the quality of life in Prince George, to advance progress in the downtown, and to celebrate success of citizens and community partners in promoting civic pride through development design. As stated in the Terms of Reference, the purpose of the ACDD is to advise Mayor, Council and City Staff on matters respecting policies and guidelines affecting the City’s physical environment, as well as applications for development permits. Further, the ACDD endeavors to promote the best possible urban design and well-planned development in the City. To this end, the Committee shall have due regard to public health, safety, convenience, climate, accessibility, and aesthetics, not only in respect of any proposed development, but also in the context of surrounding development and the total built environment. The Committee’s role is restricted by the scope of the proposal under review and recommendations or suggestions are limited to the exterior form and character of the proposed development. The Committee consists of nine members that are appointed by Council and is currently comprised of members with representatives from:

Architecture or Design; Northern Regional Construction Association; Housing Industry Representative from the Canadian Home Builders Association of Northern BC; Landscape Professional; Prince George Advisory Committee on Accessibility; Prince George Council of Seniors; and Professional Engineering.

RECOMMENDATIONS: That Council APPROVES the 2021 Workplan as attached to the report dated February 24, 2021, from the Chair of the Advisory Committee on Development Design, titled “Advisory Committee on Development Design 2020 Annual Report.”

2

ACDD meetings are tentatively scheduled every Wednesday from 12 noon to 1 pm. Members are advised in advance if there is a project to review, and if not, the meeting is cancelled. The ACDD reviews up to two projects during a scheduled meeting. At this time, the ACDD does not recommend any changes to its current Terms of Reference. POLICY IMPLICATIONS: Projects are brought forward to the ACDD as part of the referral process for Development Permit and Design Review Applications. The ACDD provides recommendations and suggestions respecting a proposal in accordance with the mandate of the Committee. Therefore, the ACDD supports Administration in meeting Policy 8.2.10 of the City of Prince George Official Community Plan (2011):

Through development permit guidelines, the City should ensure that all new development is compatible with existing neighbourhoods, promotes community goals, reflects local identity, aligns with design guidelines and recommendations within Neighbourhood and Area Plans, and enhances the built environment.

WORK OF THE COMMITTEE DURING 2020 Due to the COVID-19 pandemic, on March 24, 2020 all council committees were suspended from meeting. This suspension was in place until Council approved the use of electronic participation in council committee meetings at their December 7, 2020 regular Council meeting. Thusly, the Advisory Committee on Development Design did not review any projects during their 2020 term which commenced on April 1, 2020. Annually, the Advisory Committee on Development Design rates the projects reviewed in that year. Given that the committee was not accessible for project reviews throughout 2020, the committee will not be recommending any projects for the 2020 Project Recognition Certificate. 2021 GOALS AND WORKPLAN: The Advisory Committee on Development Design looks forward to accomplishing the following goals and work plan over the 2021 term. One such goal will be the review and potential recommendation to change the process in which Certificates of Project Recognition are awarded. Currently, these certificates are awarded based on projects that were reviewed during the previous term, however, the adjudication process does not account for whether or not that project has been developed. The result of this gap has yielded certificates being awarded for project designs that were never fulfilled. In addition to the aforementioned goal, the committee will continue to respond to projects referred for review, update the projects reviewed by the committee on the annual workplan, and look for educational opportunities, including the sharing of information from other Council Committees, to further develop knowledge on quality urban design. SUMMARY AND CONCLUSION: The Advisory Committee on Development Design continues to fulfill its role in promoting high quality development within the City of Prince George and looks forward to a busy year of development review in 2021. RESPECTFULLY SUBMITTED: Bruce Johnston, Chair of the Advisory Committee on Development Design APPROVED: Walter Babicz, Acting City Manager Meeting Date: 2021/03/08

ADVISORY COMMITTEE ON DEVELOPMENT DESIGN 2020 WORK PLAN

Document Number: 573743 Last Updated January 25 2021 by Nicole Fraser

Committee Items Responsible Presentation Date

Permit Status

Completion Date

1.0 Development Presentations

1.1 Multiple Residential DP100718 4413 Glen Shee Road

Nicole Fraser January 8, 2020 Complete August 10, 2020

1.2 Downtown DP100719 605 Quebec Street

Tristin Deveau February 12, 2020 Active

1.3 Design Review DR100100 670 Quebec Street

Meliss Nitz March 18, 2020 Complete June 2020

1.4 Multiple Residential DP100696/DP100697 2604, 2626, 2658 Recplace Drive

Kali Holohan March 18, 2020 Active

2.0 Educational Sessions

3.0 Action Items of the ACDD

3.1 Inaugural Meeting

Committee and City Staff

Incomplete due to COVID 19.

3.2 Annual review of the 2020 Development Projects. This review will determine the candidates for the Project Recognition Certificate. Develop a Report to Council seeking approval from Council of the Project Recognition candidates.


Incomplete due to COVID 19.

3.3 Develop Annual Report to Council with attached Terms of Reference and 2020 Work Plan. Send Report to City Staff for inclusion on the Council Agenda. Review of Presentation for the Council Meeting, and identify attendees that could present at that meeting.


February 3, 2020

3.4 Presentation to Council. Chair and Staff Liaison

March 2020

ADVISORY COMMITTEE ON DEVELOPMENT DESIGN 2021 WORK PLAN

Document Number: 573744 Last Updated January 25 2021 by Nicole Fraser

Committee Items Responsible Presentation Date

Permit Status

Completion Date

1.0 Development Presentations

1.1 1.2 2.0 Educational Sessions

3.0 Action Items of the ACDD

3.1 Inaugural Meeting


TBD

3.2 Review the process in which Certificates of Project Recognition are awarded.


TBD

3.3 Develop Annual Report to Council with attached Terms of Reference and 2021 Work Plan. Send Report to City Staff for inclusion on the Council Agenda. Review of Presentation for the Council Meeting, and identify attendees that could present at that meeting.


February 2021

3.4 Presentation to Council. Chair and Staff Liaison

March 2021

Approved by Council: 2020-03-09 Word Document Number: 387160 PDF Document Number: 539325

1. GENERAL INFORMATION

Advisory Committee Name: Advisory Committee on Development Design

Meeting Frequency: Weekly, as needed

The Advisory Committee on Development Design is an advisory committee of Council established in accordance with the Community Charter and “City of Prince George Council Procedures Bylaw No. 8388, 2011”.

2. PURPOSE AND MANDATE

The Advisory Committee on Development Design, hereafter referred to as the “Committee”, is to advise Mayor and Council of the City of Prince George, hereafter referred to as “Council”, and City Staff on matters respecting policies and guidelines affecting the city’s physical environment, as well as applications for development permits in accordance with this Terms of Reference.

In providing its advice, the Committee:

• shall endeavor to promote the best possible urban design and well-planneddevelopment in the city while giving due regard to public health, safety, convenience,climate, accessibility, and aesthetics, not only in respect of any proposeddevelopment, but also in the context of surrounding development and the total builtenvironment; and

• refer to the document entitled Climate Sensitive Design for the City of Prince George,and the guidelines provided for the Development Permit Area, as appropriate.

2.1 Referral of Matters to the Committee

Council and Development Services may refer the following matters to the Committee:

a) all commercial, industrial, and residential development permit applications with aconstruction value greater than $250,000;

b) all commercial, industrial, and residential development permit applications for theconstruction of, addition to or alteration of a building façade;

c) all institutional development with a construction value greater than $250,000; andd) matters respecting the City’s physical environment to the Committee.

The Committee shall provide its advice directly to the position or body that referred the matter to the Committee (i.e. Development Services or Council, as the case may be).

Advice provided by the Committee shall be forwarded in writing no later than 14 days after the referral date. If the Committee has not responded within 14 days of the referral date the Committee will be deemed to have no response.

3. MEMBERSHIP AND COMPOSITION

3.1 Composition

The Committee shall be comprised of a maximum of nine (9) members from the stakeholder groups referenced in Section 3.1.1:

3.1.1 Public Members

Organization Representation The Committee will consist of members appointed by Council as follows:

• One (1) architectural or design representative who shall be associated withbuilding construction and site development in the City;

• One (1) representative to be a member of and appointed by the Northern RegionalConstruction Association;

• One (1) representative from the housing industry to be selected from activemembers of the Canadian Homebuilders Association of Northern BC or the BCNorthern Real Estate Board;

• One (1) professional engineer who shall be associated with building constructionand site development;

• One (1) landscape professional;

• One (1) representative to be a member of and appointed by the Prince GeorgeCouncil of Seniors;

• One (1) representative to be a member of and appointed by the Prince GeorgeAdvisory Committee on Accessibility;

• One (1) representative from the public at large; and

• One (1) representative trained in Crime Prevention Through Environmental Design(CPTED).

If applications for membership are not received from one or more of the nine (9) representative categories listed in Section 3.1.1 then Council may fill a vacancy on the Committee by appointing a second applicant from another representative category.

At any time, no more than two (2) representatives from one category listed in Section 3.1.1 may be appointed to the Committee.

Alternates Committee members shall appoint one (1) alternate whom fulfills the representative category for which they were appointed. When considering who to designate as an alternate, wherever possible, the alternate should not be an employee of the same business as the committee member. It is the responsibility of each committee member to ensure that the alternate receives the agenda, and is present at each meeting in the member’s absence.

3.1.2 Staff and Council Members (Ex-Officio Members)

Staff Liaison A City staff member shall be appointed by the department head of Planning and Development to serve as Staff Liaison, who along with other city staff may attend meetings of the Committee in a resource capacity.

Legislative Services The Corporate Officer will appoint a Legislative support person to the Committee who will serve in an administrative support role.

Council All members of Council are ex-officio members of the Committee and may attend meetings and participate in debate, but may not make motions and do not have voting rights.

3.1.3 Representation of Committees

Prince George Heritage Commission From time to time a member of the Prince George Heritage Commission may be requested by the chairperson of the Committee or the Staff Liaison to attend a Committee meeting to provide input on a particular development project which is in an area with heritage implications.

Advisory Committee on Accessibility One (1) representative and one (1) alternate shall be appointed from the Advisory Committee on Accessibility, selected by the Advisory Committee on Accessibility at their inaugural meeting of each term.

3.2 Length of Term

Public Members Council will consider applications and appoint up to a maximum of nine (9) public members annually. All annual appointments will be for a term of up to two (2) years.

Additional Considerations: • Midterm Appointments: Appointments to the Committee to fill interim

vacancies shall be for the unexpired portion of the current term involved andshall count towards the maximum length of service or number of terms on theCommittee for the appointee.

• A committee member may not serve longer than six (6) consecutive years.

4. OTHER GOVERNANCE

4.1 Review of Terms

Taking into account recommendations from the Committee, the Corporate Officer and Staff Liaison will review the Advisory Committee Terms of Reference documents annually. The purpose of this review will be to ensure that the operations and function of each committee are still aligned with its defined purpose

4.2 Eligibility and Selection

Eligibility and selection for membership on advisory committees will be accepted in accordance with the City of Prince George Committees, Commissions and Boards Procedures Manual.

4.3 Decisions of the Committee

All acts and matters that come before the Committee must be done and decided by a majority of the members present at a duly constituted meeting with quorum present.

4.4 Budget

The Committee shall be responsible for the distribution or allocation of funding that may be available to the Committee and ensure that such allocation directly relates to the mandate of the Committee.

4.5 Governance

In all unprovided cases, meetings and operations of the Committee shall be governed by the provisions of the City of Prince George Committees, Commissions and Boards Policies and Procedures Manual. In case of conflict between the provisions of these Terms of Reference and the Procedures Manual, the provisions of the Procedures Manual shall prevail.

Agenda_-_Advisory_Committee_on_Development_Design_2021-02-03Minutes_-_Advisory_Commitee_on_Development_Design_2020-03-182020 Advisory Committee Development Design Annual Report2020 ACDD Workplan - Complete2021 ACDD WorkplanCommittee_TermsOfReference_DevelopmentDesign

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