Agenda 7-9-2013

July 9, 2013

TAB

REGULAR MEETING - CALL TO ORDER - 9:00 AM

PRESENTATIONS ...................................................................................................... 1

PUBLIC HEARING

Community Development Agency ...................... ................................................... 2

PUBLIC COMMENT .................................... ................................................................ 3

CONSENT ................................................................................................................... 4

TRANSPORTATION AGENCY ............................. ................................................... 5

SUPPORT SERVICES AGENCY .............................................................................. 6

COMMUNITY DEVELOPMENT HEARINGS ........................................................................................................... 7

PUBLIC COMMENT .................................... ................................................................ 8

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APPOINTMENTS ...................................................................................................... 9

COMMISSIONERS' PUBLIC ADDRESS ..................... ............................................... 10

RESPONSE TO PUBLIC COMMENT (for information only) . .................................. 11

ADJOURN

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PRESENTATIONS

AGENDA COVER

REGULAR MEETING OF JULY 9, 2013

ITEM NO.

1 To present the Second Quarter Customer Service Excellence Awards to outstanding employees on behalf of the Cobb County Customer Service Council.

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Cobb County Customer Service Council

100 Cherokee Street Marietta, Georgia 30090 (770) 528-1102

TO: David Hankerson, County Manager

FROM: Pam Canada, Chair, Customer Service Council

This item has been electronically signed by:Al Curtis, Director

DATE: July 9, 2013

PURPOSE To present the Second Quarter Customer Service Excellence Awards to outstanding employees on behalf of the Cobb County Customer Service Council.

BACKGROUND In 1991, a Cobb County Customer Service Task Force was formed to evaluate and make recommendations to improve the quality of customer service delivery to residents and those conducting business with the County. To this end, the Cobb County Customer Service Council has redesigned the program to enhance the recognition of exceptional employees, providing for a meaningful mechanism of recognition. County Departments are divided into ten groups. Each group nominates employees who best exemplify the highest level of customer service as the “Customer Service Specialist.” All Cobb County employees are eligible for such recognition. For the Second Quarter of 2013, six employees have been selected for their outstanding commitment to customer service delivered to both their fellow employees as well as external customers. At the end of each calendar year, one “Customer Service Specialist” shall be selected from all quarterly honorees.

FUNDING Funds are available for this purpose in 010-095-2600-6418.

RECOMMENDATION

The Board of Commissioners recognize the efforts of our employees who are committed to excellence with:

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Agenda Item Number. 1

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Personal recognition at a private continental breakfast with the Board of Commissioners. Personal photograph with the Chairman. Gift from the Commissioners. Special Guest designation at the Cobb County Annual Customer Service Awards events.

ATTACHMENTS2nd Quarter 2013 Customer Service Excellence Awards


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Second Quarter 2013 Customer Service Excellence Awards Winners

Elizabeth Wiggs Fire Department

George Laurens Property Management

Jan Wills Kemp Library

Dequint Owens Property Management

Maria Dominguez East Cobb Library

Tim Kelley Water System

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COBB COUNTY COMMUNITY DEVELOPMENT AGENCY

PUBLIC HEARING AGENDA COVER


ITEM NO.

Administration

1 To conduct the first public hearing to consider the creation and designation of five Enterprise Zone Areas in accordance with Chapter 2 of the Official Code of Cobb County.

2 To conduct the first public hearing to amend the Official Code of Cobb County, Chapters 2, 78, and 134.

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Cobb County Community Development Agency Rob Hosack, AICP, Director

P. O. Box 649 Marietta, Georgia 30061-0649 (770) 528-2125 / fax: (770) 528-2126


FROM: Rob Hosack, AICP, Director

This item has been electronically signed by:Rob Hosack, AICP, Director

DATE: July 9, 2013

PURPOSE To conduct the first public hearing to consider the creation and designation of five Enterprise Zone Areas in accordance with Chapter 2 of the Official Code of Cobb County.

BACKGROUND Chapter 2 of the Cobb County Code will be amended to authorize the creation of Enterprise Zones in accordance with applicable provisions of the Official Code of Georgia. In conjunction with this amendment to Chapter 2, the following areas are anticipated to be designated as Enterprise Zone Areas: 1. Veterans Memorial Highway. 2. Six Flags Road. 3. Atlanta Road. 4. Canton Road. 5. South Cobb.

FUNDING N/A

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RECOMMENDATION The Board of Commissioners conducts the first public hearing to consider the creation and designation of five Enterprise Zone Areas in accordance with Chapter 2 of the Official Code of Cobb County.

ATTACHMENT

Proposed Enterprise Zone areas have been provided under separate cover.


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DATE: July 9, 2013

PURPOSE To conduct the first public hearing to amend the Official Code of Cobb County, Chapters 2, 78, and 134.

BACKGROUND At various times throughout the year, the Board of Commissioners has directed the Community Development staff to prepare amendments to the Official Code of Cobb County in order to address concerns identified during the course of routine community development activities. Staff has further been directed to bring these amendments forward in a timely fashion.

FUNDING N/A

RECOMMENDATION The Board of Commissioners conducts the first public hearing to amend the Official Code of Cobb County, Chapters 2, 78, and 134.

ATTACHMENT

Proposed amendments have been provided under separate cover.

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PUBLIC COMMENT (BEGINNING OF MEETING)

JULY 9, 2013

Those persons wishing to address the Board of Commissioners will please sign up on the "Public Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table near the front of the room (under the overhead screen). Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please note that there are separate sheets for beginning of meeting and end of meeting with six (6) positions on each sheet. Persons signed up to address the Board will be called upon by the County Attorney and will please come forward to make their remarks from the podium. Each speaker will be allotted a maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their comments toward the Chairman only. The Board is pleased to offer this opportunity at each regular meeting.

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CONSENT AGENDA


ITEM NO.

WATER SYSTEM AGENCY Engineering

1 To approve a contract with Graydaze Contracting for Sweat Mountain Tank Maintenance, Program No. C0127.

2 To approve an engineering agreement with Engineering Strategies, Inc. for design services for Addison Heights Water Main Replacement, Program No. W2263.

3 To approve a contract with Hydrostructures, PA for FY13 Sewer Cleaning and Internal Condition Assessment, Program No. S1100.

4 To approve Change Order No. 1 (final) to the construction contract with Heavy Constructors, Inc. for Noonday Creek Water Reclamation Facility – Bridge Support Replacement, Program No. T1020.

5 To approve Change Order No. 1 (final) to the construction contract with Lakeshore Engineering, LLC for Willeo Creek Pump Station Upgrade, Program No. S5021.

TRANSPORTATION AGENCY Administration

6 To determine that circumstances are such that it is necessary to proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq., on one (1) parcel on Pisgah Road Sidewalk, Project No. E7010.

7 To accept a Highway Deed from the National Park Service, through the United States Department of the Interior, for the acquisition of rights-of-way and easements on SR360/Powder Springs Road at Cheatham Hill Road/Callaway Road, State Project No. STP00-0004-00(449), State P. I. No. 0004449, Cobb County Project No. D3340.

Engineering

8 To authorize the renaming of a section of Townpark Lane as Townpark Way in association with construction of Skip Spann Connector, State P.I. No. 0010157, Cobb County Project No. E4010.

Traffic Operations

9 To authorize the installation of a new traffic signal by the City of Kennesaw at the intersection of Old 41 Highway and Stanley Road.

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Transit

10 To approve a Transit Content License Agreement with Google, Inc., to facilitate trip planning for Cobb Community Transit riders.

11 To authorize the creation of three staff positions to facilitate a Cobb Community Transit reorganization, to include one Business Analyst, one Accountant I, and one Systems Administrator.

PUBLIC SERVICES AGENCY Parks, Recreation, and Cultural Affairs

12 To approve a seven month extension to the Fellton Property Caretaker Agreement between Cobb County and Ellen Savage which allows her to continue to serve in the capacity of caretaker of the Fellton Property.

SUPPORT SERVICES AGENCY Information Services

13 To approve an agreement with Harvest Technology Group, Inc. for an upgrade to the OnBase Document Management System to include intelligent data capture.

14 To approve a capital lease with Dell Financial Services to finance the replacement of up to 35 personal computers in the fourth quarter of FY13.

Property Management

15 To approve Change Order No. 1 (final) to the contract with Niles Bolton Associates, Inc., for design services for the new Mobility Center located at 431 Commerce Park Drive, Project No. 4832, MIS Contract No. 000441.

PUBLIC SAFETY AGENCY Fire & Emergency Services

16 To authorize the acceptance of Department of Homeland Security funds passed through the Georgia Emergency Management Agency to continue the enhancement of Hazardous Materials response.

COMMUNITY DEVELOPMENT AGENCY Business License

17 To review, in accordance with Section 6-90 of the Alcoholic Beverage Ordinance, a summary of the appeal hearing conducted by the License Review Board for SK Restaurant Group, LLC, doing business as, Zeal, 1255 Johnson Ferry Road, Marietta, Georgia 30068, Michael Braver, licensee.

ECONOMIC DEVELOPMENT

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18 To authorize the acceptance of a grant award from the Governor’s Office of Workforce Development for CobbWorks, the local Workforce Investment Board, to provide youth training and employment services.

HUMAN RESOURCES

19 To authorize a one time contribution to the Teachers Retirement System of Georgia for a former Library System employee.

20 To approve an Addendum to Professional Services Contract with The McCart Group to provide consultant services for marketing Group Life and Group Long Term Disability benefits.

FINANCE

21 To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

EMERGENCY MANAGEMENT AGENCY

22 To adopt a resolution approving the Local Emergency Operations Plan, authorize the submission of the plan to the Georgia Emergency Management Agency for final approval, authorize any necessary changes if requested by GEMA, and further authorize the update of the plan at least annually.

23 To authorize the Cobb Emergency Management Agency to apply for and accept the Emergency Management Performance Grant, considered the Performance Partnership Agreement Grant in Georgia, from the Georgia Emergency Management Agency.

24 To approve a Memorandum of Understanding with Metro Atlanta Urban Area Security Initiative (UASI) accepting a water purification system provided through funding from the United States Department of Homeland Security, for use by the Cobb Emergency Management Agency during disasters.

JUVENILE COURT

25 To authorize the acceptance of grant funds from Georgia Court Appointed Special Advocates, Inc. for the Juvenile Court’s Court Appointed Special Advocates program.

SHERIFF'S OFFICE

26 To approve and appropriate the North Central Georgia Law Enforcement Academy (NCGLEA) budget and authorize the Chairman to execute the Training Services Agreement with the Georgia Public Safety Training Center.

27 To approve an Electronic Secondary Metals Recycler Database Agreement with the

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Georgia Sheriff's Association to host data related to the registration of secondary metal recyclers in Cobb County pursuant to O.C.G.A. 10-1-350 et. sec.

COUNTY CLERK

28 To approve the minutes of the following meetings: June 24, 2013 - Agenda Work Session June 25, 2013 - Special Called Meeting/Work Session June 25, 2013 - Regular Meeting of the Board

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Cobb County Water System Stephen D. McCullers, P.E., Director

Customer Services Facility 660 South Cobb Drive Marietta, Georgia 30060-3105 (770) 423-1000


FROM: Stephen D. McCullers, P.E., Director

This item has been electronically signed by:Stephen D. McCullers, P.E., Director

DATE: July 9, 2013

PURPOSE To approve a contract with Graydaze Contracting for Sweat Mountain Tank Maintenance, Program No. C0127.

BACKGROUND The project, which is part of the Cobb County Water System’s ongoing program to properly maintain its water storage tanks, consists of interior surface preparation and painting, installation of a tank mixing system, and other minor repairs for the Sweat Mountain 2 million gallon water storage tank. Bids for construction were received on June 27, 2013, and the results of the bid were as follows:

Three additional bids were received, but were found to be non-responsive.

Graydaze Contracting $171,075.00Llamas Coatings, Inc. $181,500.00Utility Service Co. $262,000.00Tank Pro, Inc. $303,169.00Classic Protective Coatings $570,709.00

FUNDING Funding is available in the Water System’s Miscellaneous Water & Sewer Line Adopted CIP

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Budget for Fund 510, Department 500, Unit 5752, Program No. C0127.

Transfer from: Miscellaneous Water & Sewer LinePreliminary Estimates 510-500-5752-8005 C0123-Z $174,500.00

Transfer to:Sweat Mountain Tank MaintenanceStorage Tank Repair & Maintenance510-500-5752-6518 C0127-C $171,075.00 Contingency 510-500-5752-8810 C0127-T $3,425.00

Total $174,500.00

RECOMMENDATION The Board of Commissioners approve a construction contract with Graydaze Contracting, in the amount of $171,075.00, for Sweat Mountain Tank Maintenance, Program No. C0127, authorize the corresponding budget transfers, and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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101100

116117

4445

High Rock Te

r

Highborne Dr

Summitop

Ct

North Slo

pe Cir

LOCATION MAP

:*Project: Sweat Mountain Tank Maintenance

Program Number: C0127

Land Lot: 101

District: 16

Commission District: 3

Project

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DATE: July 9, 2013

PURPOSE To approve an engineering agreement with Engineering Strategies, Inc. for design services for Addison Heights Water Main Replacement, Program No. W2263.

BACKGROUND The Addison Heights Water Main Replacement project will result in the replacement of approximately 30,000 linear feet of aged water main with improved materials in the Addison Heights Subdivision and along Scott Boulevard. The proposed work will improve fire protection for the subdivision and for JJ Daniell Middle School. The work will be designed as a single project, but construction is expected to take place in three phases. In accordance with the Policy for the Procurement of Professional Services adopted by the Board of Commissioners on July 28, 2009, for Selection Process 2 (Competitive Proposals), proposals were solicited through advertisement in the Marietta Daily Journal. Selection Process 2 requires the submittal of a narrative proposal, including pricing information. Ranking of proposals includes consideration of staffing, previous experience and performance, approach, availability, financial stability, and cost. On April 25, 2013, Cobb County received 11 proposals for design services related to the Addison Heights Water Main Replacement. A committee evaluated the proposals and pricing information, and selected Engineering Strategies, Inc. as the firm offering the best combination of qualifications and pricing. Members of the committee were: Jane Stricklin, Department of Transportation; Dana Goodman, Department of Transportation; Matt Huddleston, Water System; Frank Gipson, Community Development; and Tim Steenhoek, Water System. It is recommended that an agreement be entered into with Engineering Strategies, Inc. in an amount not to exceed $96,404.00.

FUNDING

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Funding is available in the Water System’s Subdivision Service Line Replacement Adopted CIP Budget for Fund 510, Department 500, Unit 5754, Program No. W2263. Transfer from:Subdivision Service Line ReplacementPreliminary Estimates 510-500-5754-8005 W2701-Z $ 96,904.00 Transfer to: Addison Heights Water Main ReplacementEngineering-Design 510-500-5754-8225 W2263-E $96,404.00Administration 510-500-5754-8205 W2263-A $500.00

Total $96,904.00

RECOMMENDATION The Board of Commissioners approve an engineering agreement with Engineering Strategies, Inc., in the amount of $96,404.00, for design services related to Addison Heights Water Main Replacement, Program No. W2263, authorize the corresponding budget transaction, and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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421422

423424

496

516515

493

514

494495

513

567

441

568

442443

566 565

444

425

497

512

440

569

517

564

372

492

445

371

420

370

584 585

Canton Rd

Piedm

ont Rd

New Chasta

in Rd

Blackwell R

d

Old Piedmont Rd

New Chastain Rd

Scott R

d

Kelly Dr

Joel Dr

Shannon Dr

Embry Ln

Chapman Dr

Lowe Trl

Rockbridge Rd

Hilltop Dr

Sumter Dr

Rimrock Rd

Suholden Cir

Fowler D

r

Vicker y D

r Chance Rd

Worley Dr

Chapm

an Ln

Kathryn Dr

Brackett Rd

Woodgate Dr

Shaw Park Rd

Weybourne Ct

Cedarbrook D

r

Rockmoor Trl

Wood For est Rd

Parliament St

Colle

ton D

r

Verney Dr

Penland D

r

Elaine C

ir

Hil lto

p C

irCra

wfor d

Cir

Mulberry St

Ballew

Dr

Beverly Rd

Suholden Dr

Seagrav

e Way

Cha

pman

CtLee

Ann D

r

Carrollton C

t

Pine Mnr

Guynelle Dr

Paxto

n C

ir

Rockmont Ln

Governors Ct

Kathryn

Ln

Hayworth

Dr

Paxton C

t

Stansbury Dr

High

broo

k Ct

Vicke

ry Way

:*

Project: Addison Heights Water Main Replacement

Program Number: W2263

Land Lots: As Shown

District: 16


LOCATION MAP

Phase 2

Phase 1

Phase 3

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DATE: July 9, 2013

PURPOSE To approve a contract with Hydrostructures, PA for FY13 Sewer Cleaning and Internal Condition Assessment, Program No. S1100.

BACKGROUND

The Water System initiated a program of cleaning and video inspection of its wastewater collection system in 1987. The purpose of the program has been to identify, prior to failure, sewer lines where structural defects or other blockages might result in either overflows or the entry of infiltration/inflow into the system. The Water System has the basic equipment available to clean and inspect most of the system; however, specialized equipment is required to clean and televise large diameter pipes. The Water System has found it necessary to periodically contract with specialty companies for assistance in this work, most recently for the inspection of the large diameter Rottenwood and Sope Creek interceptors in 2005. The Water System has currently identified approximately 42,000 linear feet of pipe throughout the County which are in need of internal inspection but are beyond the capabilities of County equipment. Included are several sections downstream of existing pump stations where hydrogen sulfide is impacting concrete pipe; lower reaches of the Proctor Creek outfall upstream of the Northwest Water Reclamation Facility; portions of south Cobb where corrugated pipe appears to be deteriorating; and several other locations where partial blockages require aggressive mechanical cleaning. The information collected through the proposed contract will be used to determine future sewer renewal needs. Bids for construction were received on June 13, 2013, and the results of the bid were as

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follows:

Hydrostructures, PA $915,251.00Video Industrial Services, Inc. $1,519,335.00Compliance Envirosystems, LLC $2,262,286.00

FUNDING Funding is available in the Water System’s Unidentified New/Replacement Sewer Lines Adopted CIP Budget for Fund 510, Department 500, Org 5755, Program No. S1100. Transfer from:

Unidentified New/Replacement Sewer Lines 510-500-5755-8005 S2503-Z $938,136.00

Transfer to:FY 13 Sewer Cleaning and Condition AssessmentProfessional Services 510-500-5755-6326 S1100-C $915,251.00Interest Expense on Retainage 510-500-5755-6613 S1100-A $4,580.00Contingency 510-500-5755-8810 S1100-T $18,305.00

Total $938,136.00

RECOMMENDATION The Board of Commissioners approve a construction contract with Hydrostructures, PA, in the amount of $915,251.00, for FY13 Sewer Cleaning and Internal Condition Assessment, Program No. S1100, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.


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DATE: July 9, 2013

PURPOSE To approve Change Order No. 1 (final) to the construction contract with Heavy Constructors, Inc. for Noonday Creek Water Reclamation Facility – Bridge Support Replacement, Program No. T1020.

BACKGROUND On February 28, 2012, the Board of Commissioners awarded Heavy Constructors, Inc. a contract to remove and replace 27 support structures on nine access bridges that span the aeration basins at the Noonday Creek Water Reclamation Facility. The construction has been completed at a cost of $253,687.79 or $11,062.21 less than the approved contract amount of $264,750.00. The decrease is due to final quantity adjustments.

Original Contract $264,750.00 Change Order No. 1 (final) ($11,062.21)RevisedContract $253,687.79

FUNDING

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No additional funding is required for the Water System’s Noonday Creek WRF - Bridge Support Replacement for Fund 510, Department 500, Unit 5753, Program No. T1020.

Transfer from: Noonday Creek WRF – Bridge Support Replacement

Transfer to: Noonday WRF Miscellaneous Improvements

Decrease Encumbrance:GAE 500 510022812602 510-500-5753-8260 T1020-C $11,062.21

Construction- Change Order No. 1 (final) 510-500-5753-8260 T1020-C $11,062.21

Preliminary Estimates 510-500-5753-8005 T1503-Z $11,062.21

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the construction contract with Heavy Constructors, Inc., a savings to the project in the amount of $11,062.21, for Noonday Creek Water Reclamation Facility – Bridge Support Replacement, Program No. T1020, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS07092013 Noonday Creek WRF


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NOONDAY CREEK

WATER RECLAMATION

FACILITY

GR ITT ER S F.D.

Project

8 9

63

65 64

11

80

62

81 82 83

10

136 134135137

12

61

84

133

152 153

7

154 155

66

79

156

138

151

Shallowford Rd

Farm

Val ley Dr

Kings Crossing Dr

Patrick Dr

Rambling Rd

Dover

St

Helga Dr

Gettysburg Trl

Castleair Dr

Shalloway Dr

Jamie Way

Farm Ridge Dr

Dana Dr

Lincoln Dr

Helga Ct

Castle

air C

t

Rustic

Ridge Dr

Farm

Place Dr

Sharney Ln

Far m

s tead Ct

Starmist Ct

Hill F

arm

Dr

Watkin

s Glen

Dr

Glenmar Ct

Farm Creek RdHoofbeat Trl

Waybridge Ct

Hart Dr

Walt Ln

Ridgewald Ct

Battle

Ct

Shallow Ridge Ln

Buckli ne Ct

Abe Cir

Douglas D

r

Farm Hill Ct

Lake La

timer C

v

��575��575

Noonday Creek

Tate Creek

LOCATION MAP

:*Project: Noonday Creek WRF - Bridge Support Replacement

Program Number: T1020

Land Lots: 9, 10, 63, 64

District: 16th


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DATE: July 9, 2013

PURPOSE To approve Change Order No. 1 (final) to the construction contract with Lakeshore Engineering, LLC for Willeo Creek Pump Station Upgrade, Program No. S5021.

BACKGROUND On May 24, 2011, the Board of Commissioners awarded Lakeshore Engineering, LLC a contract for installation of an activated carbon absorber odor control unit, a venturi mixer with pump, a magnetic flow meter with vault, a jib crane, and other related work. The construction has been completed at a cost of $389,211.04 or $10,316.96 less than the approved contract amount of $399,528.00. The decrease is due to final quantity adjustments.

Original Contract $399,528.00 Change Order No. 1 (final) ($10,316.96)RevisedContract $389,211.04

FUNDING

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No additional funding is required for the Water System’s Willeo Creek Pump Station Upgrade for Fund 580, Department 500, Unit 6953, Program No. S5021.

Transfer from:

Transfer to:

Decrease Encumbrance:GAE 500 580052411603 580-500-6953-8260 S5021-C $10,316.96

Willeo Creek Pump Station Upgrade Construction - Change Order No. 1 (final)580-500-6953-8260 S5021-C $10,316.96

Olley Creek OutfallPreliminary Estimates 580-500-6953-8005 S3019-Z $10,316.96

RECOMMENDATION The Board of Commissioners approve a Change Order No. 1 (final) to the construction contract with Lakeshore Engineering, LLC, a savings to the project in the amount of $10,316.96, for Willeo Creek Pump Station Upgrade, Program No. S5021, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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#

Project

Willeo Creek

274

229

230

292

275

273

228

291

293

Lower Roswell Rd

Timber Ridge Rd

Asheforde Dr

East B

ank Dr

Ashebark Ct

Ashebark Ln

East Point D

r

Jackson D

r

Asheforde Way

Asheview Ct

LOCATION MAP

:*

Project: Willeo Creek Pump Station Upgrade

Program Number: S5021

Land Lot: 274

District: 1st


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Cobb County Department of Transportation Faye DiMassimo, Director

1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601


FROM: Faye DiMassimo, Director

This item has been electronically signed by:Faye DiMassimo, Director

DATE: July 9, 2013

PURPOSE To determine that circumstances are such that it is necessary to proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq., on one (1) parcel on Pisgah Road Sidewalk, Project No. E7010.

BACKGROUND

Pisgah Road Sidewalk is an approved fill-in-the-gaps project in the Sidewalks Component of the 2011 SPLOST Transportation Improvements Program (TIP). The project consists of the construction of approximately 3,220 feet of sidewalk and drainage improvements on the east side of Pisgah Road, from South Gordon Road to the entrance of Wallace Park. Additional easements are needed to construct this project. Right-of-way funding for this project is available in the 2011 SPLOST TIP Fund approved budget. Negotiations with the property owners are ongoing; however, in order to ensure project deadlines are met, the Department is requesting condemnation approval by the Board of Commissioners in the event negotiations are unsuccessful, and the Land Acquisition Review Committee, consisting of the Department’s Development Services, Right-of-Way and Construction staff, and the County’s Legal personnel, recommends condemnation actions be filed.

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Under appropriate circumstances, as are more fully set forth under the provisions of O.C.G.A. §32-3-4, the County is authorized to acquire real property interests by the Declaration of Taking method. It is appropriate for the County to use this method for reasons including, but not limited to, a desire for judicial ascertainment of all issues pertaining to the acquisition.

FUNDING N/A

RECOMMENDATION The Board of Commissioners determine that circumstances are such that it is necessary to proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq., authorize the commencement of condemnation proceedings on one (1) parcel on Pisgah Road Sidewalk, Project No. E7010; adopt a Resolution and Order in form substantially similar to the attached; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSLocation Map

Resolution and Attachment 1 for Parcel 11


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LAURA LN

WILLOW CREST WAY

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STONEY CT

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GARDNER ST

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WALLACEPARK

PROJECT:Pisgah Road SidewalkProject No. E7010

[

DATE:July 9, 2013

Notes: Commission District 4

Cobb CountyDepartment of Transportation

LOCATION MAP

k

End Project

Begin Project

Parcel 11

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DATE: July 9, 2013

PURPOSE To accept a Highway Deed from the National Park Service, through the United States Department of the Interior, for the acquisition of rights-of-way and easements on SR360/Powder Springs Road at Cheatham Hill Road/Callaway Road, State Project No. STP00-0004-00(449), State P. I. No. 0004449, Cobb County Project No. D3340.

BACKGROUND

SR360/Powder Springs Road at Cheatham Hill Road/Callaway Road is an approved intersection safety and operational improvements project in the 2005 SPLOST Transportation Improvements Program (TIP), and is an approved project in the Atlanta Regional Commission (ARC) PLAN 2040 Regional Transportation Plan, designated as State Project No. STP00-0004-00(449), State P.I. No. 0004449, and ARC Project No. CO-323. On June 26, 2012, the Board of Commissioners approved a Contract for Acquisition of Right-of-Way with Georgia Department of Transportation (GDOT). Under the terms of this Contract, the County agrees to purchase required rights-of-way for this project, without cost to GDOT, in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, Public Law 91-646 and Georgia Law 1972, p. 931, and in accordance with the Relocation Assistance Manual prepared by GDOT. Upon completion of the project, the rights-of-way purchased on SR360/Powder Springs Road will be incorporated into GDOT’s roadway system. As part of this project, the County must acquire rights-of-way and easements on the Kennesaw Mountain National Battlefield Park, identified as Parcel 3 on the Project plans. The terms and conditions of the Highway Deed are acceptable to the Department and have been approved by the County Attorney's Office.

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FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize acceptance of a Highway Deed from the National Park Service, through the United States Department of the Interior, for the acquisition of rights-of-way and easements on Parcel 3 on SR360/Powder Springs Road at Cheatham Hill Road/Callaway Road, State Project No. STP00-0004-00(449), State P. I. No. 0004449, Cobb County Project No. D3340; and authorize the Chairman to execute the necessary documents.


Highway Deed to be provided under separate cover


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PROJECT:SR360/Powder Springs Road at Cheatham Hill Road/Callaway RoadProject No. D3340 [

DATE:June 25, 2013

Notes: Commission District 1 and 4


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FROM: Faye DiMassimo, Director Rob Hosack, Director, Community Development

This item has been electronically signed by:Faye DiMassimo, Director Rob Hosack, AICP, Director

DATE: July 9, 2013

PURPOSE To authorize the renaming of a section of Townpark Lane as Townpark Way in association with construction of Skip Spann Connector, State P.I. No. 0010157, Cobb County Project No. E4010.

BACKGROUND

Skip Spann Connector is an approved thoroughfare improvements project in the 2011 SPLOST Transportation Improvements Program. This project consists of a new roadway with a grade separation over I-75, connecting Frey Road to Townpark Lane. The project also includes slip ramps connecting the I-75 southbound exit ramp to Frey Road, and Busbee Drive to the I-75 northbound entrance ramp. On April 24, 2012, the Board of Commissioners approved the naming of the proposed connecting roadway, between Frey Road and Busbee Drive, to Skip Spann Connector. As part of the construction of Skip Spann Connector, a portion of Townpark Lane will be relocated to intersect the new roadway at its intersection with Busbee Drive. A portion of Townpark Lane will remain open as a local access road to existing businesses and will need to be renamed. The Department of Transportation and Community Development Agency request authorization to rename the western most section of Townpark Lane as Townpark Way. This roadway, from Busbee Drive to the relocated Townpark Lane, will be used as a local access road following completion of Skip Spann Connector.

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FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the renaming of a section of Townpark Lane as Townpark Way in association with construction of Skip Spann Connector, State P.I. No. 0010157, Cobb County Project No. E4010.



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PROJECT:Skip Spann Connector (a/k/a Busbee/Frey Connector)Project No. E4010

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DATE:July 9, 2013

Notes: Commission Districts 1 and 3


LOCATION MAP

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DATE: July 9, 2013

PURPOSE To authorize the installation of a new traffic signal by the City of Kennesaw at the intersection of Old 41 Highway and Stanley Road.

BACKGROUND The City of Kennesaw is currently in the design phase of a SPLOST project to widen Old 41 Highway, from Ernest Barrett Parkway to Cobb Parkway, to a five-lane section. The County completed a traffic study on the intersection of Old 41 Highway and Stanley Road in 2005 and recommended the installation of a traffic signal when the City made improvements to the intersection, including the addition of a northbound left turn lane. Construction of the traffic signal will be 100 percent funded by the City of Kennesaw. The County will be responsible for the ongoing operation and maintenance of the traffic signal once installed. Funding for the operation and maintenance of the traffic signal is available in the Department's FY13 approved Operating Budget.

FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the installation of a new traffic signal by the City of Kennesaw at the intersection of Old 41 Highway and Stanley Road.


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PROJECT:Old 41 Highway atStanley RoadSignal Installation

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DATE:July 9, 2013


LOCATION MAP

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Notes: Commission District 1 of 205






DATE: July 9, 2013

PURPOSE To approve a Transit Content License Agreement with Google, Inc., to facilitate trip planning for Cobb Community Transit riders.

BACKGROUND

Trip planning tools are important for Cobb Community Transit (CCT) riders. Currently CCT provides route maps and schedules at locations throughout the County, on the County web site, and on placards at bus stops to assist riders with their trip planning needs. With the completion of the Automatic Vehicle Location (AVL) project, CCT can now offer improved trip planning tools through desktop and mobile computer devices (including smart phones), potentially making trip planning more accessible and efficient for CCT riders. On September 27, 2011, the Board of Commissioners approved a contract with Digital Recorders, Inc., for the purchase and installation of an AVL system for CCT. One of the requirements for the AVL project was development of an accurate route, bus stop, and schedule database for the complete CCT system. The AVL system is currently in operation. On December 11, 2012, the Board approved an Open Transit Data Intergovernmental Agreement with the Atlanta Regional Commission (ARC) to provide CCT operations, performance and other data for publication in the ARC Regional Transit Data Warehouse (RTDW). The benefits of participation in the RTDW include improved customer service, greater operational transparency, a more interconnected regional transit system, and potential innovation through freelance web development of state of the art software applications for use by the general public. The Open Transit Data agreement requires CCT data to conform to General Transit Feed Specification (GTFS), which is a commonly used standard in the United States to represent transit schedule and route information. One of the more commonly used applications includes transit trip planning in Google Transit, which can be accessed from the

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same internet application as road trip planning in Google Maps. On May 14, 2013, the Board approved Supplemental Agreement No. 1 to the contract with Clever Devices, Ltd., successor-in-interest to Digital Recorders, Inc., for the modification of CCT AVL system data files to support web-based trip planning tools, and specifically provide a GTFS software extraction tool. As a result, the CCT GTFS data is now hosted by ARC in the RTDW and is available for web-based trip planning. Details for action requested are as follows: One of the most commonly used trip planning tools is Google Maps. In order to leverage the Google trip planning tool to provide CCT riders with effective transit trip planning tools, the Department recommends approval of the Transit Content License Agreement required by Google, Inc. Trip planning for the MARTA system is already available in Google Transit. The addition of CCT to Google Transit will greatly enhance regional transit trip planning for passengers utilizing both transit providers. The County Attorney’s office has reviewed the Agreement.

FUNDING N/A

RECOMMENDATION The Board of Commissioners approve a Transit Content License Agreement with Google, Inc., to facilitate trip planning for Cobb Community Transit riders, and authorize the Chairman to execute the necessary documents.

ATTACHMENTSTransit Content License Agreement


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TRANSIT CONTENT LICENSE AGREEMENT

Google Confidential - – Transit Content License Agreement (v2.0)

1

This Transit Content License Agreement (“Agreement”) is entered into by and between Google Inc. (“Google”) with an

address at 1600 Amphitheatre Parkway, Mountain View, CA, 94043 and with an address at (“Licensor”). This

Agreement will be effective as of the date signed by Google (the “Effective Date”).

1. LICENSED CONTENT.

1.1 License. Licensor hereby grants to Google a perpetual,

worldwide and royalty-free right and license to (i) use, copy, distribute, store (electronically or otherwise), create derivative works based on, publicly perform (including but not limited to by digital audio transmission) and publicly display the data, materials and content provided to Google by Licensor during the Term of this Agreement, including, without limitation, all text, data, images, materials and other content related to schedules, fares, location and general availability of public transportation, and any updates, refreshes, corrections and other modifications (“Updates”) thereto provided to Google by Licensor (“Licensed Materials”), and (ii) allow end users who access or use Google Services (“End Users”) to access and use the Licensed Materials through the

Google Services. Licensor hereby grants to Google worldwide, non-exclusive, non-transferable, royalty-free right and license to use the various service marks, trademarks, company names, trade names, and logos (“Licensor Marks”) in connection with

the Licensed Materials in the Google Services during the Term of this Agreement. “Google Services” shall mean Google’s

products and services, including, without limitation, any products and services accessible through any Web site located at a Google-owned domain, including all sub-domains and directories thereof, and all successor sites thereto (the “Google Sites”) and

any Google syndication sites and services. Google may use consultants and other contractors in connection with the performance of obligations and exercise of rights under this Agreement, provided that such consultants and contractors will be subject to the same obligations as Google. The license granted hereunder may not be sublicensed by Google, except to its affiliates and its syndication partners in connection with their use of the Google Services.

1.2 Reservation of Licensor Rights. Except for the rights and

licenses granted hereunder, as between the parties, Licensor retains any right, title and interest in and to the Licensed Materials and Licensor Marks in accordance with and subject to applicable law.

1.3 Reservation of Google Rights. Notwithstanding anything to

the contrary, Licensor understands and agrees that nothing in this Agreement will prevent or restrict Google from using materials and content Google obtains from a source other than Licensor.

2. DELIVERY AND FORMAT OF LICENSED CONTENT

2.1 Delivery; Access. Within fourteen (14) days after the

Effective Date (or upon such other date mutually agreed upon by the parties), Licensor will make the Licensed Materials available to Google in accordance to the format and specifications set forth in Google's transit feed specifications as updated by Google from time to time, the current version of which is located at

http://code.google.com/transit/spec/transit_feed_specification.htm or some other mutually agreeable format and specifications. Without limiting the foregoing, any such electronic format will enable Google to securely and efficiently access and download all such Licensed Materials in a format and manner mutually agreed upon by the parties.

2.2 Updates; Refreshes. Licensor shall provide Updates to the

Licensed Materials (the Updates together with the Licensed Materials, the “Updated Licensed Materials”) on a regular basis,

and make the Updated Licensed Materials available to Google in the manner pursuant to Section 2.1 hereof. Licensor shall ensure that the Updates and the Updated Licensed Materials made available to Google hereunder will be the same as and are as current as the corresponding data, materials and content that Licensor (or the entities originating the Updates and the Updated Licensed Materials in the event that Licensor is an aggregator of licensed materials provided by other entities) makes available to its users and for its operations and procedures.

2.3 Display. The rights granted to Google herein include the

right to display the Licensed Materials on Google Services, Google Sites and Google syndication partner sites, as determined by Google in its sole discretion; provided that, notwithstanding anything to the contrary, nothing in this Agreement obligates Google to make available to End Users any or all of the Licensed Materials. Google will have the sole right to determine the placement and location of the selected Licensed Materials through the Google Services. For the sake of clarity, Google retains sole discretion with respect to the look and feel, display and operation of the Google Services. In consideration of the rights granted hereunder, Google may elect to display branding and attribution of Licensor (or the entities originating the Licensed Materials in the event that Licensor is an aggregator of licensed materials provided by other entities) on its Google Services. This Agreement does not affect any right that either party would have had, or shall have, independent of the Agreement including but not limited to rights under the U.S. Copyright Act or analogous laws in other jurisdictions.

3. WARRANTIES AND DISCLAIMER. Each party

represents and warrants that it has full power and authority to enter into the Agreement. Licensor represents and warrants that: (a) the Licensed Materials and Licensor Marks do not infringe any third party patent, trademark or copyright or misappropriate any trade secret or violate any right of privacy or right of publicity or other legal right of any person; (b) Licensor has obtained and will maintain throughout the Term all rights, authorizations and licenses, if any, that are required in order for it to grant the rights and licenses granted hereunder and for Google to use the Licensed Materials and Licensor Marks as permitted herein; and (c) the Licensed Materials provided to Google will not contain any viruses, worms, Trojan horses or other similar harmful components. In the event that Licensor is an aggregator of licensed materials provided by other entities, Licensor also represents and warrants that it has the full power and authority or has entered into agreements to ensure that the originating entities of the Licensed Materials comply with the applicable provisions of this Agreement, including, without limitation, the confidentiality obligations set forth in Section 6. Except as expressly provided

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for herein, NEITHER PARTY MAKES ANY OTHER WARRANTY OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, INCLUDING WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR USE AND NONINFRINGEMENT.

4. INDEMNIFICATION. To the extent permitted by law,

Licensor will indemnify, defend and hold harmless Google, its affiliates, contractors, licensees, and syndication partners, and any of their respective officers, directors, employees and agents, from and against any third party claim based upon or otherwise arising out of: (a) a claim alleging facts that would constitute a breach of Licensor’s representations, warranties or obligations hereunder, or (b) Google’s authorized use of any Licensed Materials. Google will: (i) promptly notify Licensor of such claim, (ii) provide Licensor with reasonable information, assistance and cooperation in defending the lawsuit or proceeding, and (iii) give Licensor full control and sole authority over the defense and settlement of such claim, subject to Google’s approval of any such settlement, which approval will not be unreasonably withheld or delayed.

5. LIMITATION OF LIABILITY. EXCEPT FOR (A)

LICENSOR’S INDEMNIFICATION OBLIGATIONS UNDER SECTION 4, AND (B) BREACHES OF CONFIDENTIALITY UNDER SECTION 6, (I) NEITHER PARTY WILL BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOST DATA, LOST PROFITS, LOST REVENUE OR COSTS OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES, HOWEVER CAUSED AND UNDER ANY THEORY OF LIABILITY, INCLUDING BUT NOT LIMITED TO CONTRACT OR TORT (INCLUDING PRODUCTS LIABILITY, STRICT LIABILITY AND NEGLIGENCE), AND WHETHER OR NOT SUCH PARTY WAS OR SHOULD HAVE BEEN AWARE OR ADVISED OF THE POSSIBILITY OF SUCH DAMAGE AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY STATED HEREIN, AND (II) IN NO EVENT SHALL EITHER PARTY’S LIABILITY FOR ANY CLAIM ARISING OUT OF THIS AGREEMENT EXCEED ONE THOUSAND DOLLARS ($1,000). The parties agree that (i) the mutual agreements made in this Section reflect a reasonable allocation of risk, and (ii) that each party would not enter into the Agreement without these limitations on liability.

= 6. CONFIDENTIALITY; PR. In connection with

performance of its obligations hereunder, a party (the “Discloser”) may disclose to the other party certain information it considers confidential and/or proprietary (“Confidential Information”) to the other party (the “Recipient”) including, but

not limited to, tangible, intangible, visual, electronic, present, or future information such as: (a) trade secrets; (b) financial information, including pricing; (c) technical information, including research, development, procedures, algorithms, data, designs, and know-how; (d) business information, including operations, planning, marketing interests, and products; and (e) the terms of this Agreement and the discussions, negotiations and proposals

related thereto. The Recipient will only have a duty to protect Confidential Information disclosed to it by the Discloser: (1) if it is clearly and conspicuously marked as “confidential” or with a similar designation; (2) if it is identified by the Discloser as confidential and/or proprietary before, during, or promptly after presentation or communication; or (3) if it is disclosed in a manner in which the Discloser reasonably communicated, or the Recipient should reasonably have understood under the circumstances that the disclosure should be treated as confidential, whether or not the specific designation "confidential" or any similar designation is used. Recipient shall not disclose or cause to be disclosed any Confidential Information of Discloser, except to those employees, agents, representatives, or contractors of the parties who require access to the Confidential Information to perform under this Agreement (“Authorized Personnel”) and who are bound by

written agreement not to disclose third-party confidential or proprietary information disclosed to Recipient, or as such disclosure may be required by law or governmental regulation. Furthermore, Recipient agrees to be responsible for any act and/or omission of any Authorized Personnel in breach of this Section. Recipient shall protect the Confidential Information of Discloser by using the same degree of care, but no less than a reasonable degree of care, that it uses to protect its own confidential information of a like nature to prevent its unauthorized use, dissemination or publication to any unauthorized third parties. A party's Confidential Information shall not include information that: (i) is or becomes publicly available through no act or omission of Recipient; (ii) was in the Recipient's lawful possession prior to the disclosure and was not obtained by Recipient either directly or indirectly from the Discloser; (iii) is lawfully disclosed to the Recipient by a third party without restriction on Recipient's disclosure, and where Recipient was not aware that the information was the confidential information of Discloser; or (iv) is independently developed by the Recipient without violation of this Agreement. Recipient may disclose Confidential Information solely as needed to comply with a court order, subpoena, or other government demand (provided that Recipient first notifies Discloser and gives Discloser the opportunity to challenge such court order, subpoena, or government demand). Each party acknowledges that damages for improper disclosure of Confidential Information may be irreparable; therefore, the injured party is entitled to seek equitable relief, including temporary restraining order(s) or preliminary or permanent injunction, in addition to all other remedies, for any violation or threatened violation of this Section. A Recipient’s duty to protect Confidential Information expires five (5) years from the date of disclosure. Neither party will issue any public announcement regarding this Agreement without the other party’s prior written approval. Notwithstanding the foregoing, Google may include the Licensor’s marks, names and logos in presentations, marketing materials, and customer lists (which includes, without limitation, customer lists posted on Google’s Sites and screen shots of Licensor’s implementation of the Services). Upon Licensor’s request, Google will furnish Licensor with a sample of such usage.

7. TERM AND TERMINATION.

7.1 Term. Unless terminated earlier in accordance with this

Agreement, this Agreement will begin on the Effective Date and expire twenty-four (24) months thereafter (the “Initial Term”) and

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will automatically renew for additional one (1) year terms unless Google notifies Licensor of its intent to not renew at least sixty (60) days prior to the end of the then current term (the Initial Term and all such renewal terms, collectively, the “Term”).

7.2 Termination. Either party may terminate this Agreement: (a)

immediately upon written notice to the other party if (1) the other party files a petition for bankruptcy, becomes insolvent, or makes an assignment for the benefit of its creditors, or a receiver is appointed for the other party or its business, or (2) the other party breaches Section 6 of this Agreement (Confidentiality); or (b) if the other party materially breaches any material term or condition of this Agreement and fails to cure such breach within thirty (30) days after receiving written notice thereof. Google may terminate this Agreement immediately upon written notice to Licensor if Licensor breaches its representations and warranties in Section 3 of this Agreement (Warranties and Disclaimer). Google may terminate this Agreement upon seven (7) days’ prior written notice to Licensor if Google determines that the quality and/or integrity of the Licensed Materials is inaccurate, outdated or otherwise not consistent with Google’s standards of quality and integrity.

7.3 Effect of Termination, Expiration. Sections 1.2, 1.3, and 3

through 8 will survive any termination or expiration of this Agreement. For the sake of clarity, beyond any termination or expiration of this Agreement, nothing in this Agreement prohibits Google from using any data, information or other facts contained in the Licensed Content that has been independently verified.

8. MISCELLANEOUS. Each party will comply with all

laws, rules and regulations, if any, applicable to it in connection with the performance of its obligations under the Agreement. All notices will be in English and in writing and (a) if sent to Licensor to the address identified above and (b) if sent to Google to: Google Inc., Attn: Legal Department, 1600 Amphitheatre Parkway, Mountain View, CA 94043. Notice will be deemed given (i) upon receipt when delivered personally, (ii) upon written verification of receipt from overnight courier, (iii) upon verification of receipt of registered or certified mail or (iv) upon verification of receipt via facsimile, provided that such notice is also sent

simultaneously via first class mail. Licensor will not assign or otherwise transfer its rights or delegate its obligations under the Agreement, in whole or in part, without the prior written consent of Google; and any attempt to do so will be null and void. The laws of California, excluding its choice of law rules, and applicable federal U.S. laws will govern the Agreement. Each party agrees to submit to the personal and exclusive jurisdiction of the courts located in Santa Clara County, California. The parties specifically exclude from application to the Agreement the United Nations Convention on Contracts for the International Sale of Goods and the Uniform Computer Information Transactions Act. The Agreement supersedes any other prior or collateral agreements, whether oral or written, with respect to the subject matter hereof. Any modifications to this Agreement must be made in a writing executed by authorized representatives of both parties, or by Licensor’s online acceptance of updated terms, and must reference this Agreement. The failure to require performance of any provision will not affect a party’s right to require performance at any time thereafter; nor will waiver of a breach of any provision constitute a waiver of the provision itself. If any provision is adjudged by a court of competent jurisdiction to be unenforceable, invalid or otherwise contrary to law, such provision will be interpreted so as to best accomplish its intended objectives and the remaining provisions will remain in full force and effect. The parties hereto are and will remain independent contractors and nothing herein will be deemed to create any agency, partnership, or joint venture relationship between the parties. Neither party will be deemed to be an employee or legal representative of the other nor will either party have any right or authority to create any obligation on behalf of the other party. Neither party will be liable for failing or delaying performance of its obligations (except for the payment of money) resulting from any condition beyond its reasonable control, including but not limited to, governmental action, acts of terrorism, earthquake, fire, flood or other acts of God, labor conditions, power failures, and Internet disturbances. The Agreement is not intended to benefit, nor will it be deemed to give rise to, any rights in any third party. The Agreement will be binding on and inure to the benefit of each of the parties and their respective successors and assigns.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives.

Licensor: Google Inc.

Signature Signature Printed Name Printed Name Title Title Date Date

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FROM: Faye DiMassimo, Director Paul Ruth, Director, Information Systems

This item has been electronically signed by:Faye DiMassimo, Director Paul W. Ruth, Director

DATE: July 9, 2013

PURPOSE To authorize the creation of three staff positions to facilitate a Cobb Community Transit reorganization, to include one Business Analyst, one Accountant I, and one Systems Administrator.

BACKGROUND

The Internal Audit Division recently concluded a review of Cobb Community Transit’s (CCT) controls over revenue recognition of the CCT Breeze card program and made recommendations to strengthen the controls over all revenue generated by CCT. Internal Audit determined that there was not a process to independently validate the completeness or accuracy of funds received through the Breeze card program, that contract management practices should be established, and further improvements should be made as identified. Several of the recommendations supported the identification of staffing resources necessary to develop and implement the validation process and appropriate contract management operations. Staff from Finance, Internal Audit, Human Resources, Information Services, and Cobb DOT as well as CCT reviewed these staffing requirements alongside the current organization of CCT and developed a recommendation that includes a reorganization of existing positions and necessary new positions under three primary functions: Planning/Mobility Services, Operations, and Business/Financial Management reporting to the Transit Division Manager. As CCT performs a large volume of transactions related to patron activity as well as Breeze partnership functions with MARTA and GRTA, the additional work effort required includes process analysis, contract management, implementation, as well as ongoing management coordination with external agencies. To successfully support the work effort and as current staffing is inadequate to perform necessary activities both from a capacity and expertise basis, three additional positions were deemed necessary to insure the proper business and financial

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management of CCT operations. Two of the three positions, the Accountant I and Systems Administrator positions, will be funded through identified transit grants. The Business Analyst position will be funded through available Transit budget savings for the remainder of FY13 and through the FY14 budget adoption process. An Engineer IV position budgeted in CCT for FY13 was reassigned to the General Fund in October of 2012, providing current year savings negating any budgetary impact to the personnel services budget in FY13. The Systems Administrator position will be assigned and housed at CCT but will report to Cobb County Information Services. All other positions will report to CCT under the direction of the Transit Division Manager.

IMPACT STATEMENT The Accountant I and Systems Administrator positions will be funded by Federal Transit Administration (FTA) FY13 Section 5307 Grant No. GA-90-X323. Additional apportionment funding has become available subsequent to the initial apportionment approved by the Board on March 26, 2013. An amendment to apply for, accept and appropriate this additional funding will be presented to the Board in August 2013. If grant funding for these two positions ceases, the positions will be eliminated. The Business Analyst position will be funded in FY13 within Transit’s existing personnel budget. The increase to Transit’s FY14 budget due to the addition of the Business Analyst position will be offset by the reassignment of the Engineer IV position currently budgeted in the FY13 Transit budget; funding for the Engineer IV position will be budgeted in the General Fund for FY14.

FUNDING Funding for the Business Analyst position for the remainder of FY13 will come from current budgetary savings and funding for FY14 will be included in the FY14 adopted budget. Funding for both the Accountant I position and the Systems Administrator position will be available in the FTA FY13 amended Grant No. GA-90-X323. Federal funding will provide 50 percent of personnel costs for these two positions. The required local match of 50 percent is available as previously approved by the Board.

RECOMMENDATION The Board of Commissioners authorize the creation of three staff positions to facilitate a Cobb Community Transit (CCT) reorganization to include one Business Analyst, grade 59, to be effective immediately, one Accountant I, grade 48, and one Systems Administrator, grade 58, both to be effective September 1, 2013.


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Cobb County Parks, Recreation & Cultural Affairs Eddie Canon, Director



FROM: Eddie Canon, Director

This item has been electronically signed by:Eddie Canon, Director Jackie R. McMorris, Director of Public Services

DATE: July 9, 2013

PURPOSE To approve a seven month extension to the Fellton Property Caretaker Agreement between Cobb County and Ellen Savage which allows her to continue to serve in the capacity of caretaker of the Fellton Property.

BACKGROUND The County became trustees of the Fellton property in 2007. The site consists of eighteen acres which are mostly wooded and has an improved structure (the Property). The Property is located on Johnson Ferry Road north of Paper Mill Road. Ms. Savage lives in an apartment on the Property and served as the caretaker/caregiver to Mrs. Fellton until her death. She continued in the role as caretaker when the County entered into an agreement with her effective January 1, 2007 to December 31, 2007. The agreement was renewed for the 2008, 2009, 2010, 2011 and 2012 calendar years in the annual amount of $15,600. On December 11, 2012, the Board of Commissioners approved an extension of the contract beginning January 1, 2013 and ending June 30, 2013. Her duties include general maintenance of the buildings and grounds. Cobb County would like to extend the agreement with Ms. Savage. An Amendment to the Agreement will provide a seven month extension, and all current provisions will remain in place and binding, including the right of either party to terminate the Agreement with thirty days prior notice. The Fellton Property Caretaker Agreement has been reviewed and approved as to form by the Cobb County Legal Department.

FUNDING

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Funding is available in the Parks Operating Budget as follows: 010-105-3200-3319-6326 $9,100.00

RECOMMENDATION The Board of Commissioners approve a seven month extension to the Fellton Property Caretaker Agreement with Ellen Savage, in the amount of $9,100.00, to continue to serve as caretaker for the Fellton Property, beginning July 1, 2013 and ending January 31, 2014, and further authorize the County Manager to execute the necessary documents. ATTACHMENT Caretaker Agreement with Ellen Savage to be provided under separate cover.


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Cobb County Information Services Paul W. Ruth, Director

100 Cherokee Street, Suite 520 Marietta, Georgia 30090-7000 (770) 528-8700 / fax: (770) 528-8706


FROM: Paul W. Ruth, Director

This item has been electronically signed by:Paul W. Ruth, Director

DATE: July 9, 2013

PURPOSE To approve an agreement with Harvest Technology Group, Inc. for an upgrade to the OnBase Document Management System to include intelligent data capture.

BACKGROUND

Enterprise Document Management was an approved capital project in the Information Services FY 2007 budget. The primary goal of the project was to implement a comprehensive content management, document imaging, and records management solution that could be leveraged enterprise-wide. Since that time, the OnBase Document Management System has grown into the largest application used throughout the County. OnBase is being used by DOT, Water, Fire, Sheriff, Community Development, and judicial departments. In FY 13, additional funds were approved for an upgrade to OnBase which would improve the functionality of the system by adding features such as public Web access, intelligent data capture, workflow management, agenda management, and records management. A Request for Proposals for an upgrade of the OnBase system with rollout to additional departments was advertised in The Marietta Daily Journal on March 1, March 8, March 15, and March 22, 2013. Proposals were opened on March 28, 2013. Proposals were received from three firms. An evaluation committee comprised of members from the Finance Department, Human Resources Department, Water System, and Information Services reviewed the proposals. Harvest Technology Group, Inc. was selected as the top-ranked proposer based upon receiving the highest overall score from the selection committee for project planning, vendor knowledge, proposer reputation and ability, meeting the criteria of the RFP and costs of acquisition, operation, and maintenance. Additionally, the Department advertised a Request for Proposals for intelligent data capture in

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The Marietta Daily Journal on December 28, 2012, January 4, January 11, and January 18, 2013. Proposals were opened on January 24, 2013. Proposals were received from seven firms. An evaluation committee comprised of members from the Finance Department, Water System, and Information Services reviewed the proposals. Once again, Harvest Technology Group, Inc. was selected as the top-ranked proposer based on system functions, ease of use, transmission of data, proposer reputation and ability, meeting the criteria of the RFP, and costs of acquisition, operation, and maintenance. The Department requests approval of an agreement, in an amount not to exceed $1,252,668.00, with Harvest Technology Group, Inc. to provide the OnBase system upgrade and intelligent data capture. Funding is available from the $3.2 million the Board of Commissioners approved for Technology Infrastructure Projects with additional funds available from the Transportation SPLOST and Water funds.

FUNDING Available in the Information Services Capital Projects Fund 380: Technology Infrastructure Projects 380-035-4482-8676 (Prof Svcs) $1,000,000.00 Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer:

Available in the Water System's Miscellaenous Professional Services Program Adopted CIP Budget for Fund 510, Department 500, Unit 5752, Program No. C0113, with the following budget transfer:

Transfer from: 345-050-E000-E000-8761-E0000-C (Construction) $183,428.00

Transfer to: 345-050-E000-E000-8676-E0000-P (Prof Svcs) $183.428.00

Transfer from:

Miscellaneous Professional Services Program Preliminary Estimates

510-500-5752-8005-C0113-Z $69,240.00

Transfer to:

Onbase Module Impl & Expansion Computer Software

510-500-5752-8675-C0131-P $69,240.00


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RECOMMENDATION The Board of Commissioners approve an agreement with Harvest Technology Group, Inc., in an amount not to exceed $1,252,668.00, for an upgrade to the OnBase Document Management System to include intelligent data capture, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.


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Cobb County Information Services Paul W. Ruth, Director



FROM: Paul W. Ruth, Director

This item has been electronically signed by:Paul W. Ruth, Director

DATE: July 9, 2013

PURPOSE To approve a capital lease with Dell Financial Services to finance the replacement of up to 35 personal computers in the fourth quarter of FY13.

BACKGROUND On October 12, 2010, the Board of Commissioners approved renewal of a contract with Dell Marketing LP for lease/purchase of personal computer (PC) equipment and services. The lease supplements signed under this contract arrangement are considered capital leases because we will own the PC’s at the end of the 4-year lease term. In FY 11, the Board approved three capital leases with Dell for replacement of up to 2,315 PC’s. The actual number ordered in FY 11 was 2,141. In FY 12, the Board approved quarterly lease agreements to finance up to 1,240 PC’s. The actual number ordered in FY 12 was 1,212. On October 9, 2012, the Board approved a capital lease with Dell in an amount not to exceed $205,000 to finance the replacement of up to 210 PC’s in the first quarter on FY 13. The actual number ordered in the first quarter was 199. On December 11, 2012, the Board approved a capital lease with Dell in an amount not to exceed $150,200.00 to finance the replacement of up to 155 PC’s. The actual number ordered was 123. On March 12, 2013, the Board approved a capital lease with Dell in an amount not to exceed $57,100.00 to finance the replacement of up to 63 PC’s. The actual number ordered was 63. Board authorization is requested to proceed with a capital lease with Dell Financial Services in an amount not to exceed $35,000.00 to finance the replacement of up to 35 PC’s in the fourth quarter of FY 13.

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IMPACT STATEMENT Debt service payments for FY 13 are estimated to be $1,460.00. Funding for FY 13 debt service payments was approved in the FY 13 capital projects budget for PC Capital Leases, Unit 4534. Debt service payments for FY 14 are estimated to be $8,760.00. Funding for FY 14 debt service payments has been requested in the FY 14 capital projects budget for PC Capital Leases, Unit 4534. Funding for FY 15 and beyond will be requested in the capital projects budget for PC Capital Leases in future budget cycles.

FUNDING A capital lease in an amount not exceed $35,000.00 will provide funding for replacement of the PC’s. The capital lease proceeds revenue and the corresponding expenses will be appropriated as follows:

Funding for FY 13 debt service payments is available in the Capital Budget for PC Capital Leases.

Increase Revenue 380-035-4534-4919 (Proceeds) $35,000.00

Increase Expense 380-035-4534-8420 (Computer Equip)$35,000.00

RECOMMENDATION The Board of Commissioners approve a capital lease with Dell Financial Services, in an amount not to exceed $35,000, to finance the replacement of up to 35 personal computers in the fourth quarter of FY13, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.


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Cobb County Property Management Department John A. Reida, Director

1150 Powder Springs Street Suite 200 Marietta, Georgia 30064 (770) 528-2100 / fax: (770) 528-2148


FROM: John A. Reida, Property Management Director Faye DiMassimo, Transportation Agency Director

This item has been electronically signed by:John A. Reida, Director Faye DiMassimo, Director

DATE: July 9, 2013

PURPOSE To approve Change Order No. 1 (final) to the contract with Niles Bolton Associates, Inc., for design services for the new Mobility Center located at 431 Commerce Park Drive, Project No. 4832, MIS Contract No. 000441.

BACKGROUND

On January 12, 2010, the Board of Commissioners authorized the Department of Transportation to issue a Request for Proposals (RFP) for design services for the new Paratransit Facility, now known as the Mobility Center, located at the Cobb Community Transit (CCT) Multi-Use Transit Center, utilizing Selection Process 2 (Competitive Proposals) of the Policy for the Procurement of Professional Services, as amended by the Board on December 20, 2011. On February 9, 2010, the Board amended the above referenced Board action and authorized the Department to issue the RFP utilizing Selection Process 1 (Qualification Based). Proposals were received on March 25, 2010, with 14 firms responding. A selection committee reviewed the proposals and ranked the three top qualified firms. On May 11, 2010, the Board approved the ranking of the three most qualified firms and authorized negotiations for final scope and fee with Niles Bolton Associates, Inc., the top ranked firm. On July 27, 2010, the Board approved a contract with Niles Bolton Associates, Inc., for design services for the new Mobility Center. On September 25, 2012, the Board approved Supplemental Agreement No. 1 to the contract with Niles Bolton Associates, Inc., in an amount not to exceed $75,000.00, for additional design work required by the City of

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Marietta, a contract time extension, and additional contract administration services. Details for action requested are as follows: Change Order No. 1 (final) to the contract with Niles Bolton Associates, Inc., in the deductive amount of $8,426.84, is requested to remedy design oversights. The County has negotiated a settlement agreement with Niles Bolton Associates, Inc., to recover funds in the amount of $8,426.84 for increased costs incurred. Original Contract Amount $649,598.00 Supplemental Agreement No. 1 $ 75,000.00 Change Order No. 1 (final) $ (8,426.84) Revised Contract Amount $716,171.16

FUNDING A savings to the Transit Capital Projects Fund. Decrease GAE 202072710805: 202-050-4832-8120 (Professional Services) $8,426.84 Transfer from: 202-050-4832-8120 (Professional Services) $8,426.84

Transfer to: 202-050-4832-8005 (Preliminary Estimate) $8,426.84

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the contract with Niles Bolton Associates, Inc., in the deductive amount of $8,426.84, for design services for the new Mobility Center located at 431 Commerce Park Drive, Project No. 4832, MIS Contract No. 000441; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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Cobb County Fire & Emergency Services Sam D. Heaton, Fire Chief

1595 County Services Pkwy Marietta, Georgia 30008-4021


FROM: Jack Forsythe, Public Safety Director Sam D. Heaton, Fire Chief

This item has been electronically signed by:Sam Heaton, Fire Chief Jack Forsythe, Director of Public Safety

DATE: July 9, 2013

PURPOSE To authorize the acceptance of Department of Homeland Security funds passed through the Georgia Emergency Management Agency to continue the enhancement of Hazardous Materials response.

BACKGROUND On June 22, 2004, the Board of Commissioners authorized CCFES to enter into an agreement with the Georgia Office of Homeland Security/Emergency Management Agency (OHS/GEMA) to become a member agency for a newly created regional response Hazardous Materials Team. These regional teams identified throughout the State of Georgia are funded to provide response to large scale incidents involving hazardous materials and weapons of mass destruction (WMD). This effort is supported through federal grant funds, and provides equipment, training, and maintenance to those member agencies which host the vehicles and equipment purchased with those initial 2004 funds. As a member and host agency, CCFES was awarded initial and ongoing annual grants for the equipment and vehicle now owned, housed, and maintained by Cobb County.

On December 11, 2012, the Board of Commissioners authorized CCFES to make application for grant funding for this purpose. In keeping with this ongoing agreement, OHS/GEMA has again awarded a $20,000 portion of the $200,000 available OHS/GEMA funds to CCFES for this purpose. This award is specifically designated for the purchase of detection and personal protective equipment used in Hazardous Materials and WMD responses.

IMPACT STATEMENT

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There is no local match requirement. Pursuant to the ongoing agreement approved by the Board of Commissioners to provide regional hazardous material response upon request.

FUNDING Increase revenue: 270-130-G282-4493 (GEMA) $20,000.00 Increase expense: 270-130-G282-6207 (Safety Supplies) $20,000.00

RECOMMENDATION The Board of Commissioners authorize the acceptance of Department of Homeland Security funds passed through the Georgia Emergency Management Agency, in the amount of $20,000.00, for detection and personal protective equipment to continue the enhancement of Hazardous Materials response; authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.


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DATE: July 9, 2013

PURPOSE To review, in accordance with Section 6-90 of the Alcoholic Beverage Ordinance, a summary of the appeal hearing conducted by the License Review Board for SK Restaurant Group, LLC, doing business as, Zeal, 1255 Johnson Ferry Road, Marietta, Georgia 30068, Michael Braver, licensee.

BACKGROUND On May 9, 2000, the Alcoholic Beverage Ordinance was amended to provide for the Board of Commissioners to review a summary of appeal hearings approved by the License Review Board when distance restrictions are waived for the issuance of alcoholic beverage licenses and to affirm the decision of the License Review Board or place this matter before the Board of Commissioners. On May 16, 2013 the application for the Cobb County Liquor, Beer, Wine, and Sunday Sales Pouring Licenses for SK Restaurant Group, LLC, doing business as, Zeal was originally denied by the Business License Division Manager. The location of SK Restaurant Group, LLC, doing business as, Zeal, 1255 Johnson Ferry Road, Marietta, Georgia 30068, does not meet the distance restrictions to residences. The appeal of SK Restaurant Group, LLC, doing business as, Zeal was heard before the License Review Board on June 20, 2013. After considering all testimony and evidence presented during the hearing and the online questionnaire the License Review Board recommended approval of the application for Cobb County Liquor, Beer, Wine, and Sunday Sales Pouring Licenses for SK Restaurant Group, LLC, doing business as, Zeal.

FUNDING

N/A

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RECOMMENDATION The Board of Commissioners affirm the decision of the License Review Board, following the review of the attached summary of the appeal hearing of June 20, 2013 for SK Restaurant Group, LLC, doing business as, Zeal.

ATTACHMENTSSummary of June 20, 2013 Appeal Hearing

License Review Board Questionnaire

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Summary of Appeal Hearing before the Cobb County License Review Board for SK Restaurant Group, Inc., doing business as, Zeal, located at 1255 Johnson Ferry Rd., Marietta, GA 30068, Michael Braver, licensee. On June 20, 2013

the hearing was conducted in the Bid Room, located at 1772 County Services Parkway, Marietta, Georgia 30008.

License Review Board Chairperson Judy Skeel began the hearing by reading the agenda item. All witnesses were given the oath by License Review Board attorney Sam Hensley, Jr. Mr. Hensley explained that the application was denied as provided in Section 6-124 of the Cobb County Code of Ordinances. Mr. Braver, the licensee and manager of Zeal stated that Zeal is located in the Market Plaza shopping center and there is a residential property that is approximately 235 feet from the entrance of Zeal. Mr. Braver stated that he believes the residence itself is outside of the 300 foot requirement but the property line is not. Mr. Braver stated that his business partner has made contact with the resident whose property is closest to Zeal and they are not opposed to Zeal being issued an alcoholic beverage license. Mr. Braver pointed out to the License Review Board that Aurelio’s Is Pizza, Fuji Hana, and Red Sky Tapas possess alcohol licenses in the same shopping center as Zeal. Mr. Braver stated that to his knowledge there is no opposition to this application. Mr. Braver stated that granting Zeal an alcoholic beverage license would not have an adverse effect on the surrounding residences. Mr. Braver stated that Zeal’s policy is to check the identification of anyone ordering alcoholic beverages that appears to under the age of forty. He also stated that staff will be trained to check the identification of everyone ordering alcoholic beverages, and explained that there will be a training class for all employees to attend. Mr. Braver also stated it is Zeal’s policy that if a customer orders more than two alcoholic beverages, a manager is to be notified so that management can assess the condition of customers that may have had too much to drink. Mr. Braver stated that in his application he listed his business hours to be 11:00a.m. to 1:00a.m. but initially Zeal will be open Monday through Sunday 11:00a.m. to 12:00 midnight, but he would like the flexibility to be open until 1:00a.m. to compete with surrounding businesses that are open until 1:00a.m. Mr. Braver stated that Zeal will be a farm to table restaurant that serves high-end food and there would be no live entertainment in the establishment. Mr. Braver stated that in his thirty years of experience in the restaurant industry he has never been cited for an alcohol violation. After considering all evidence and testimony presented and the online questionnaire completed by Mr. Braver, and pursuant to a motion by Eddie Canon and a second by Larry Walker, the License Review Board recommended approval of the liquor, beer, wine, and Sunday sales pouring license for SK Restaurant Group, Inc., doing business as, Zeal. The License Review Board voted 5-0 in favor of this motion.

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262.3

RESIDENCE

1. What was the distance in feet that caused denial of the alcohol license?

2. Was it to a church, school, park, library, residence, or liquor store?

3. Are there other establishments in the area that have been granted an alcohol license? If so, how far are they from the proposed location?

4. Is there opposition to the application and if so what is their opposition and have you spoken to the oppositon?

5. Have you owned or worked in an establishment that sold/served alcoholic beverages?

Yes there are a minimum of three (3) existing food service establishments, all located in the same shopping center and sharing the same address(different suite numbers) that have ultimately received alcohol licenses. All three are within a few hundred feet of my proposed location.

To my personal knowledge there is no known opposition to this request for licensing.

Yes

6. Have you ever violdated any Federal Law, State Law, or local ordinance regulating the sale of alcohol?

No

7. Is issuing the alcohol license going to have an adverse effect on the the property value of the church, school, park, library or residence?

No

8. Is issuing the alcohol license going to have an adverse effect on the property values of the community in the area?

No

9. Is issuing the alcohol license going to have an adverse effect on the quality of life of the community?

No

License Number: ALC000590 Licensee: MICHAEL BRAVER

COBB COUNTY BUSINESS LICENSEP.O. Box 649Marietta, Georgia 30061-0649phone: (770) 528-8410 fax: (770) 528-8414Email: [email protected]

Cobb County License Review BoardFACTORS TO CONSIDER IN APPROVAL/DENIAL OF A COBB COUNTY

ALCOHOLIC BEVERAGE LICENSE DENIED AS A RESULT OF DISTANCE RESTRICTION

QUESTIONS FOR THE LICENSEE

Paul FosterBusiness License

Division Manager

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10. Is issuing the alcohol license going to have and adverse effect on the operation of the church, school, park, or library?

No

11. What type of business will be operating at this location?

Restaurant

12. What type of training do you have in place for your employees?

13. What is your policy on when to check ID prior to the sale of alcohol?

Before any employee who will serve alcohol in any capacity can work in our establishment, they must attend a mandatory Safe Serving Alcohol class that will be given by the licensee (myself) or the company HR director (who will be instructed by the licensee in the scope of information to deliver). The information presented in this class will be based on the RASS Workshop class guidelines. A test will be given at the conclusion of the class to all attendees to serve as reinforcement of the material presented.

All guests under the age of 50 are checked for the picture ID issued by an acceptable state or federal agency

14. When ID is requested, what are your employees trained to look for?

Expiration date, typeset differences, seal or logo alteration or missing, verify lettering on back matches the lettering on front, verify birthdate on document. They are also taught to feel the ID for unevenness and a raised surface. They must also check that picture and height and weight match person presenting ID. The are also told that they can request another form if in doubt to the authenticity of original ID.

15. What written policies and procedures are in place for the establishment?

At the conclusion of the Safe Serving Alcohol class outlined above, A copy will also be posted in the Employee Info area where schedules and other information is posted. And of course all employees must obtain a county liquor serving permit before attending the meeting.

16. Were the written policies provided with the application?

Yes

17. What type of menu does the establishment have?

Full service menu with emphasis on fresh farm-to-table recipes. We will serve lunch and dinner with different, but overlapping menu items.

18. Was the menu submitted with the application?

Yes

19. What percentage of the food and alcohol sales will be from the sale of food?

65% food 35% alcohol

20. What percentage of the store’s total sales, where your application is seeking a package license, is from alcohol sales?

NA

21. What are the hours of operation of the business?

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11:30AM TO 12:00PM Monday to Thursday11:30AM TO 1:00AM Friday and Saturday11:30AM TO 10:00PM Sunday

The hours of operation may be adjusted seasonally.

22. Are there cameras in the establishment?

Yes

23. How many cameras?

4

24. How often are they reviewed?

Parts of every day are reviewed

25. Why are they reviewed?

To assist law enforcement (if requested), to ensure staff integrity is uphold, honesty in money handling as well as payment for all services given (liquoras well as food)

26. How long is the video maintained?

A minumum of 30 days.

27. Is the establishment going to have live entertainment?

No

28. Is the establishment going to have a disc jockey?

No

29. Is the establishment going to have a dance floor?

No

30. What assurance can you provide the LRB that you and your employees will not sell/provide alcohol in violation of State or County Law.

I will ensure that all of my alcohol permitted employees will fully understand the responsibility that we all share with the public trust of serving alcohol safely and legally. Employees that don`t prove their understanding of state as well as restaurant policies on this matter will not serve alcohol. My license, my call.

31. Why should the LRB grant the alcohol license?

We are a locally owned, Georgia corporation who intend on being good stewards of the community as well as solid, responsible and successful businessmen and women who are bringing new variety to the choices in dining to the East Cobb area. I have over 30 years experience in the restaurant industry, and have personally held liquor licenses in 2 states and have never had a liability claim or disciplinary action taken against me. I understand what it takes to comply with a myriad of rules and regulations and execute safe alcohol serving. I will be in the building working with my team daily.

32. What evidence can you provide the LRB that you and your employees understand State and County law regarding the sale and service of alcohol?

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I have taken and successfully completed the RASS Workshop and have attended many other alcohol serving seminars (TIPS among others) and fully understand state and local regulations. I will assure you no member of my team will serve any alcoholic beverage unless they understand all of the ramifications of their actions as well as state mandated requirements.

32. What evidence can you provide the LRB that you and your employees understand State and County law regarding the sale and service of alcohol?

I have taken and successfully completed the RASS Workshop and have attended many other alcohol serving seminars (TIPS among others) and fully understand state and local regulations. I will assure you no member of my team will serve any alcoholic beverage unless they understand all of the ramifications of their actions as well as state mandated requirements.

33. Do you take responsibility for the actions of your employees and any violations that the employees may commit?

yes

34. Are there any consequences to the employee for violations of State law or county ordinances?

Yes

35. What are the consequences?

Failure to comply with state or local laws will result in termination.

36. How many employees will the establishment have?

35 total; 18-22 will be alcohol permit holders

37. How often will they be retrained?

We will be holding monthly service staff meetings where we will review policies and grade how well we have done in the prior 30 days.

38. Will you implement a secret shopper program?

Yes

39. What consequences will there be if an employee fails to comply with procedures?

First violation will result in retraining on all policies and procedures. Additional violations will result in written documentation and administrative punishment up to and including suspension and termination.

40. If an application is being made for a convenience store, grocery store, or liquor package store, will the cash register require submittal of the Date of Birth of the customer prior to an alcohol sale?

NA

41. Is there an override option?

No

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42. Does the cash register or point of sale system track alcohol sales?

NA

43. Does the cash register or point of sale system track alcohol sales?

Yes

44. Does the cash register or point of sale system track when they were sold?

Yes

45 Does the cash register or point of sale system track by whom they were sold?

Yes

46. Does the cash register or point of sale system track if ID was checked?

No

47. Does the cash register or point of sale system track the Date of Birth prior to the sale of alcohol?

No

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Cobb County Office of Economic Development Michael H.S. Hughes, AICP, Director



FROM: Michael H.S. Hughes, AICP, Director

This item has been electronically signed by:Michael H.S. Hughes, AICP, Director

DATE: July 9, 2013

PURPOSE To authorize the acceptance of a grant award from the Governor’s Office of Workforce Development for CobbWorks, the local Workforce Investment Board, to provide youth training and employment services.

BACKGROUND CobbWorks has been awarded $1,327,153 from the Governor’s Office of Workforce Development for its Youth Program. Approximately 265 youth will be provided with training and employment services as authorized by the Workforce Investment Act of 1998. The grant period is from April 1, 2013 through June 30, 2015.

IMPACT STATEMENT All expenditures will be paid with grant funds. No local match from the county is required.

FUNDING Funding for revenue and expenditures will be appropriated as follows:

Increase Revenue: 276-120-YP13-4430 $1,327,153.00

Increase Expenditures: See Attachment $1,327,153.00

RECOMMENDATION

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The Board of Commissioners authorize the acceptance of a grant award from the Governor’s Office of Workforce Development for CobbWorks, the local Workforce Investment Board, in the amount of $1,327,153.00, to provide youth training and employment services; authorize corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSPY2013 WIA Youth Budget


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YP13YT-P YP13YT-AGrant Period = 4/1/13 - 6/30/15 Youth

Program Admin TotalREVENUE Federal 1,194,438$ 132,715$ 1,327,153$

- - - TOTAL REVENUE 1,194,438$ 132,715$ 1,327,153$

EXPENDITURES6116 General Office Supplies 15,000 5,000 20,000 Supplies6258 Accountable Equipment - 4,000 4,000 Supplies6262 Computer Software - Non Capital 3,000 4,000 7,000 Supplies6302 Accounting and Auditing - 5,000 5,000 Contracts6312 Consultant Services (Staff) 300,000 - 300,000 Contracts6326 Professional Services (Consnt/Contr Svc)

Contract Services 608,628 58,415 667,043 Contracts6382 Postage 5,000 - 5,000 Other6394 Registration Fee 5,000 1,200 6,200 Other6395 Training - WIA Expense 165,785 - 165,785 ITA's6396 Mileage Reimbursement - Training 7,000 600 7,600 Travel6400 Travel Expense - Training 5,000 - 5,000 Travel6416 Travel Expense - Business 5,000 5,000 10,000 Travel6432 Advertising & Legal Noticesg g 2,500 - 2,500 Other6438 General Printing Charges 10,000 9,000 19,000 Other6452 Property Insurance Premium - 6,500 6,500 Other6534 Rental- Real Estate 25,025 Contracts6581 Administrative Services - 25,000 25,000 Other6588 Subscriptions, Directories, & Publications 2,500 - 2,500 Other8420 Data Processing Equipment 10,000 5,000 15,000 Supplies8460 Office Furniture 25,000 4,000 29,000 Supplies

TOTAL EXPENDITURES 1,194,438$ 132,715$ 1,327,153$

EXPENSE (OVER)UNDER INCOME 0$ -$ 0$

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Cobb County Human Resources Tony Hagler, Director

100 Cherokee Street, Second Floor Marietta, Georgia 30090-9679 (770) 528-2564 / fax: (770) 528-2550


FROM: Tony Hagler, Director

This item has been electronically signed by:Tony Hagler, Director

DATE: July 9, 2013

PURPOSE To authorize a one time contribution to the Teachers Retirement System of Georgia for a former Library System employee.

BACKGROUND In 1972 the State of Georgia passed legislation requiring a regional or local library employee paid from local funds be a member of the Teachers Retirement System of Georgia. The County did not begin making contributions on behalf of the Library System employees until 1976 following a ruling by the Attorney General that participation in the State plan versus a local plan was not an option for an employee. One employee who retired from the Library System at the end of 2012, Johnnie Kendrick was employed with the Library System since 1972. Since her retirement we have received notification from the Teachers Retirement System of Georgia to submit contributions plus accrued interest in the amount of $27,243.03 due to the State for the time of Ms. Kendrick's employment prior to 1976 when regular contributions began.

FUNDING Funding of $27,243.03 is available in the Library’s Personal Service Budget.

010-080-1800-6046 (Retirement – State Teacher)

RECOMMENDATION

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The Board of Commissioners authorize a one-time contribution to the Teachers Retirement System of Georgia for a former Library System employee Johnnie Kendrick, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.


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Cobb County Human Resources Tony Hagler, Director

100 Cherokee Street, Second Floor Marietta, Georgia 30090-9679 (770) 528-2564 / fax: (770) 528-2550


FROM: Tony Hagler, Director

This item has been electronically signed by:Tony Hagler, Director

DATE: July 9, 2013

PURPOSE To approve an Addendum to Professional Services Contract with The McCart Group to provide consultant services for marketing Group Life and Group Long Term Disability benefits.

BACKGROUND In December 2012, the Board of Commissioners approved an extension to the contract with the McCart Group for benefit consulting services thru December 31, 2013. These services will be bid in the Fall of 2013. Our contract with The Hartford for group Life and LTD insurance benefits expires August 31, 2013. There is an option to renew for two additional years. However, the renewal quotes for the next year were too high for staff to recommend renewal. These benefits will need to be bid. These benefits were last bid in 2010 and the marketing was coordinated behalf of the County by the McCart Group at no additional charge for services. The McCart Group can market this benefit again for the County. However, they have requested $15,000 for their consultant services.

FUNDING

Funding for the General Fund is available with the following transfer:

From: 010-015-0145-8852 (Unsustainables Contingency) $10,572.06

To: 010-014-0140-6326 (Professional Services) $10,572.06

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Funding is available in the following budgets:

General Fund 010-014-0140-6326 (Professional Services) $10,572.06

Fire fund 230-130-1000-6326 (Professional Services) $2,776.31

Street Light District 235-050-SLD1-6326 (Professional Services) $8.63

Law Library 250-225-0050-6326 (Professional Services) $9.86

E911 Fund 260-130-0200-6326 (Professional Services) $351.05

Water Fund 500-500-5100-6326 (Professional Services) $1,242.30

Solid Waste 600-700-4900-6326 (Professional Services) $15.18

Risk Management 710-055-8011-6326 (Professional Services) $24.61

$15,000.00

RECOMMENDATION To approve an Addendum to Professional Services Contract with The McCart Group to provide consultant services for marketing of the County’s Employee Group Life and Group Long Term Disability Insurance for policy period September 1, 2013 to August 31, 2014, with guaranteed renewal rates for the two succeeding years, by McCart for a fee of $15,000.00 payable on September 1, 2013, authorize the corresponding budget transfers, and further authorize the Chairman to execute the necessary documents.


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Cobb County Finance Department Jim Pehrson, CPA, Director/Comptroller

100 Cherokee Street, Suite 400 450 Marietta, Georgia 30090-9610 (770) 528-1503 / fax: (770) 528-1501


FROM: James Pehrson, CPA, Director/Comptroller

This item has been electronically signed by:James Pehrson, CPA, Director/Comptroller

DATE: July 9, 2013

PURPOSE To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

BACKGROUND Georgia Law, O.C.G.A. §36-81-3 (b), requires each unit of local government to operate under an annual balanced budget adopted by ordinance or resolution. Cobb County Code 2-49 provides for revisions to the adopted budget during the year only by formal action of the commission in a regular meeting. In an official opinion date February 24, 1999, the Attorney General of the State of Georgia concluded that all amendments to the budgets of local governments must be adopted by ordinance at each meeting when the amendments are approved by the Board of Commissioners.

FUNDING N/A

RECOMMENDATION The Board of Commissioners adopt a resolution adopting all budget amendments set forth in agenda items on this date.

ATTACHMENTSRESOLUTION

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Resolution

COBB COUNTY BOARD OF COMMISSIONERS

RESOLUTION

ADOPTING ALL BUDGET AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS DATE

WHEREAS, Georgia Law, O.C.G.A. § 36-81-3 (b), requires each unit of government to operate under an annual balanced budget adopted by ordinance or resolution; and WHEREAS, Cobb County Code 2-49 provides for revisions to the adopted budget during the year only by formal action of the commission in a regular meeting; and WHEREAS, in official opinion date February 24, 1999, the Attorney General of the State of Georgia concluded that all amendments to the budgets of local government must be adopted by ordinance or resolution; NOW, THEREFORE, BE IT RESOLVED the Cobb County Board of Commissioners does hereby adopt all such budget amendments as are set forth in agenda items which are adopted by the Board of Commissioners without change this date, as well as other such budget amendments as shall be specifically detailed in motions adopted by the Board of Commissions this date. This 9th of July 2013

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Cobb County Emergency Management Agency

140 North Marietta Parkway Marietta, Georgia 30060

TO: Board of Commissioners

FROM: David Hankerson, EMA Director Cassie Morris, Emergency Management Deputy Director

This item has been electronically signed by:David Hankerson, County Manager/Emergency Management Director

DATE: July 9, 2013

PURPOSE To adopt a resolution approving the Local Emergency Operations Plan, authorize the submission of the plan to the Georgia Emergency Management Agency for final approval, authorize any necessary changes if requested by GEMA, and further authorize the update of the plan at least annually.

BACKGROUND

The Georgia Emergency Management Agency (GEMA) requires each county in the State of Georgia to develop a LEOP. The purpose of this plan is to describe the structure and processes of CEMA’s approach to incident management, integrating the efforts of municipal governments, the private sector and non-governmental organizations. The Emergency Support Function (ESF) Annexes detail the missions, policies, structures and responsibilities of County agencies for coordinating resources and providing support during Incidents of Critical Significance. After the LEOP is formally approved by the Board of Commissioners, the plan will become a public document, with the exception of the personal contact information within the plan. The public plan will be viewable via the county CEMA Internet site. The LEOP is required to be updated every four years; the Board last approved the plan on March 10, 2009. The Cobb County LEOP is a result of a collaborative effort between the cities of Acworth, Austell, Kennesaw, Marietta, Powder Springs, Smyrna, public agencies, non-profit organizations, the private sector, Cobb County citizens, regional organizations, state government, and Cobb County Government. CEMA requests permission from the Board of Commissioners to approve the LEOP so that it may be submitted to GEMA for final approval. After review by GEMA, CEMA may be required to make necessary changes to the LEOP to meet guidelines.

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CEMA also seeks Board authorization to continually update the LEOP and provide updates to partners at least annually. Per GEMA guidelines, the LEOP is required to be updated and submitted every four years.

FUNDING N/A

RECOMMENDATION To adopt a resolution approving the Local Emergency Operations Plan (LEOP), authorize the submission of the plan to the Georgia Emergency Management Agency (GEMA) for final approval, authorize the necessary changes if requested by GEMA, and further authorize the update of the plan at least annually. ATTACHMENT The Local Emergency Operations Plan and Resolution to be provided under separate cover.


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FROM: David Hankerson, County Manager/EMA Director Cassie Morris, Emergency Management Deputy Director

This item has been electronically signed by:David Hankerson, County Manager/Emergency Management Director

DATE: July 9, 2013

PURPOSE To authorize the Cobb Emergency Management Agency to apply for and accept the Emergency Management Performance Grant, considered the Performance Partnership Agreement Grant in Georgia, from the Georgia Emergency Management Agency.

BACKGROUND GEMA has sent notification that CEMA is eligible to receive up to $100,000 in Federal Fiscal Year 2013 for PPA grant funding due to Cobb County entering into an agreement to accept and meet the established PPA Work Plan requirements. The purpose of the grant funding is to support and promote the local emergency management agency. The funds can be used for personnel services, training, and any equipment or administrative costs directly for CEMA or the Cobb County Emergency Operations Center.

IMPACT STATEMENT Two existing CEMA positions, a full-time Emergency Management Planner (including benefits) and a part-time Account Tech will continue to be maintained and funded through this grant until June 2014. No new positions will be created with this funding however, the existing positions may continue as long as the PPA and any other future grant funds are available. If grant funds are not renewed the positions will no longer exist. There is 100% match for the grant funds that will be met by in-kind funding. As in previous years, the match will continue to be met by CEMA non-grant funded salaries.

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Funding will be appropriated in the Grant Fund as follows:

Increase Revenue: 270-020-G424-4493 GEMA $100,000

Increase Expenditure: 270-020-G424-6012 Sal Reg $ 39,000

270-020-G424-6018 Sal P/T $ 21,339

270-020-G424-6032 Disab Ins $ 140

270-020-G424-6034 FIAC $ 4,616

270-020-G424-6036 Med $ 16,266

270-020-G424-6038 Life $ 156

270-020-G424-6044 Ret $ 4,778

270-020-G424-6052 W/C $ 792

270-020-G424-6054 Dental $ 350

270-020-G424-8005 Prelim Est $ 12,563

RECOMMENDATION To authorize application for and acceptance of the Emergency Management Performance Grant (EMPG), considered the Performance Partnership Agreement (PPA) Grant in Georgia, from the Georgia Emergency Management Agency (GEMA), for the purchase of personnel services, training, and any equipment or supplies; authorize the corresponding revenue and expense appropriations; and further authorize the Chairman to execute the necessary documents.


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FROM: David Hankerson, County Manager/EMA Director Stephen D. McCullers, P.E., Water System Director

This item has been electronically signed by:Stephen D. McCullers, P.E., Director David Hankerson, County Manager/Emergency Management Director

DATE: July 9, 2013

PURPOSE To approve a Memorandum of Understanding with Metro Atlanta Urban Area Security Initiative (UASI) accepting a water purification system provided through funding from the United States Department of Homeland Security, for use by the Cobb Emergency Management Agency during disasters.

BACKGROUND The Metro Atlanta Urban Area Security Initiative (UASI), as a part of a recent capability assessment, identified a need to address potable water shortages that may be caused by or exist in conjunction with disasters or other unusual circumstances. In response to this concern, UASI has endeavored to develop Mobile Water Strike Team capabilities within the Atlanta metropolitan area. Twelve trailers, each with a purified water system capable of generating 37,000 gallons per day of potable water, are to be housed within the area and will respond in a concerted manner to emergency situations. Funding for the units has been provided by the United States Department of Homeland Security through UASI. In June 2013, Cobb Emergency Management Agency (CEMA) was notified by Metro Atlanta UASI that one trailer with purified water system, valued at $95,712.33, would be offered to CEMA as a part of this program. If the unit is accepted by Cobb County, it will be housed and maintained by the Water System.

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IMPACT STATEMENT There is no Cobb County match required to accept the equipment. Accepting the equipment will provide additional support of this excellent community protection program at no expense to Cobb County.

FUNDING N/A

RECOMMENDATION The Board of Commissioners approve a Memorandum of Understanding with Metro Atlanta Urban Area Security Initiative (USAI) accepting a purified water system, provided through funding from the United States Department of Homeland Security, for use by the Cobb Emergency Management Agency during disasters, and further authorize the Chairman to execute the necessary documents. ATTACHMENT: Memorandum of Understanding between Cobb Water System and Cobb Emergency Management Authority for the acceptance of an emergency purification system from the U. S. Department of Homeland Security for use in case of disaster. (provided under separate cover.)


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Juvenile Court of Cobb County Michele Marchant-Wellmon, Director

1738 County Services Parkway, S.W. Marietta, Georgia 30008-4028 ((770) 528-2290 / fax: (770) 528-2214


FROM: Michele Marchant-Wellmon, Director

This item has been electronically signed by:Michele Marchant-Wellmon, Director

DATE: July 9, 2013

PURPOSE To authorize the acceptance of grant funds from Georgia Court Appointed Special Advocates, Inc. for the Juvenile Court’s Court Appointed Special Advocates program.

BACKGROUND In 1994, the Board of Commissioners accepted a grant from Georgia Court Appointed Special Advocates, Inc. Since that time, this grant has been offered to Cobb County on an annual basis. The grant provides partial funding for a Judicial Program Coordinator who recruits, screens, trains and supervises the Court Appointed Special Advocate (CASA) volunteers. CASAs are trained, community volunteers appointed by the Judge to promote the best interest of an abused, neglected, and/or deprived child involved in a juvenile court proceeding. There are 52 active volunteers currently overseeing cases involving 145 children.

IMPACT STATEMENT

The grant period is from July 1, 2013 to June 30, 2014. The grant will fund a portion of the estimated FY 14 CASA program costs. The FY 14 proposed CASA program budget is $151,379.57. The FY 14 CASA grant covers $42,841.57 leaving $108,538.00 local share for FY 14. The local share is currently being requested in the FY 14 proposed budget. We are not requesting an increase in our FY14 local share request.

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FUNDING Funding is required in Juvenile Court’s approved multi-year grant budget as follows:

Increase revenue appropriation: 270-190-G577-4508 $42,841.57

Increase expenditure appropriation: 270-190-G577-6012 $42,841.57

RECOMMENDATION The Board of Commissioners authorize the acceptance of and appropriation of grant funds from Georgia Court Appointed Special Advocates, Inc., in the amount of $42,841.57, for the grant period July 1, 2013 to June 30, 2014, and further authorize the corresponding budget transactions.


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Cobb County Sheriff's Office Neil Warren, Sheriff

185 Roswell Street Marietta, Georgia 30090-9650 (770) 499-4620 / fax: (770) 499-4794

TO: Cobb County Board of Commissioners

FROM: Neil Warren, Sheriff

This item has been electronically signed by:Neil Warren, Sheriff

DATE: July 9, 2013

PURPOSE To approve and appropriate the North Central Georgia Law Enforcement Academy (NCGLEA) budget and authorize the Chairman to execute the Training Services Agreement with the Georgia Public Safety Training Center.

BACKGROUND The North Central Georgia Law Enforcement Academy (NCGLEA) internal budget is based on the State's fiscal year (July 1st - June 30th). NCGLEA receives funding from both the State of Georgia and Cobb County. The NCGLEA base operating budget for Georgia FY14 is $488,361. The Georgia Public Safety Training Center is providing $150,000. Cobb County funds $243,605 and the remaining $94,756 is funded by User Agency contributions. The portion of the Cobb funding for the period of July 1, 2013 through September 30, 2013 was included in the Cobb FY13 budget and the remainder will be requested in the Cobb FY14 budget.

IMPACT STATEMENT The first three months (July 1, 2013 - September 30, 2013) of the County's portion of the grant funding was approved in Cobb County's FY13 Adopted Budget approved on September 11, 2012. The funding for the remaining nine months (October 1, 2013 - June 30, 2014) will be requested in Cobb's FY14 budget.

FUNDING

County funding for the first three months (July 1, 2013 - September 30, 2013) is available in

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the County's FY13 NCGLEA local match budget as follows: 010-260-0153-6594 NCGLEA $243,605 The remaining nine months (October 1, 2013 - June 30, 2014) will be requested in Cobb's FY14 budget. NCGLEA's State FY14 budget in the grant fund (Unit G670) will be made available with the following appropriations: Increase Revenue: 270-210-G670-4509 (State Revenue) $244,756 270-210-G670-4960 (Local Match) 243,605 $488,361 Increase Expenses: 270-210-G670-8852 (Contingency) $488,361

RECOMMENDATION That the Board of Commissioners approve the North Central Georgia Law Enforcement Academy (NCGLEA) budget, authorize the Chairman to execute the Training Service Agreement with the Georgia Public Safety Training Center, and approve the transfer of all authorized personnel from Unit G668 to Unit G669 in the Grant Fund until funding is exhausted at which time further approve the transfer of the authorized personnel to Unit G670 in the Grant Fund.


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Cobb County Sheriff's Office Neil Warren, Sheriff

185 Roswell Street Marietta, Georgia 30090-9650 (770) 499-4620 / fax: (770) 499-4794

TO: Cobb County Board of Commissoners

FROM: Neil Warren, Sheriff

This item has been electronically signed by:Neil Warren, Sheriff

DATE: July 9, 2013

PURPOSE To approve an Electronic Secondary Metals Recycler Database Agreement with the Georgia Sheriff's Association to host data related to the registration of secondary metal recyclers in Cobb County pursuant to O.C.G.A. 10-1-350 et. sec.

BACKGROUND HB 872, passed during the 2011-2012 legislative session, amended O.C.G.A. 10-1-350 et sec. to provide for the registration of all secondary metal recyclers in the State of Georgia. The recyclers are required to register with the Sheriff, who in turn submits the data to a statewide database maintained by the Secretary of State. The Secretary of State has entered into an agreement with the Georgia Sheriff's Association to host and maintain the database. The statute authorizes the Sheriff's Office to charge a registration fee of up to $200 (two hundred dollars) to offset the costs of registration. The Association County Commissioners of Georgia (ACCG) has worked with the Georgia Sheriff's Association to develop a standard form agreement to host and maintain the registration data. The Sheriff's Association will receive $100 of the registration fee for providing this service. This registration will generate a nominal revenue to the General Fund based on approximately 15 registrations per year.

FUNDING Not applicable.

RECOMMENDATION

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To approve an Electronic Secondary Metals Recycler Database Agreement with the Georgia Sheriff's Association to host data related to the registration of secondary metal recyclers in Cobb County pursuant to O.C.G.A. 10-1-350 et. sec, and authorize the Chairman to execute the necessary documents.

ATTACHMENTSElectronic Secondary Metals Recycler Database Agreement


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Cobb County County Clerk's Office Candace W. Ellison, CCC, County Clerk



FROM: Candace Ellison, County Clerk

This item has been electronically signed by:Candace Ellison, County Clerk

DATE: July 9, 2013

PURPOSE To approve the minutes of the following meetings: June 24, 2013 - Agenda Work Session June 25, 2013 - Special Called Meeting/Work Session June 25, 2013 - Regular Meeting of the Board

ATTACHMENTSAgenda Work Session minutes

Work Session Minutes

Regular Meeting minutes

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MINUTES OF AGENDA WORK SESSION


JUNE 24, 2013

9:00 A.M.

Upon notice duly advertised, the Cobb County Board of Commissioners attended

an Agenda Work Session on Monday, June 24, 2013 at 9:00 a.m. in the 3rd

floor

conference room, 100 Cherokee Street, Marietta, Georgia, for the purpose of receiving

information and participating in discussion regarding the June 25, 2013 agenda. Present

and comprising a quorum of the Board were:

Chairman Tim Lee

Vice Chair JoAnn Birrell

Commissioner Lisa Cupid

Commissioner Helen Goreham

Commissioner Bob Ott

No official action was taken by the Board.

ADJOURNMENT

The discussion concluded at 9:16 a.m.

_____________________________________

Candace W. Ellison, CCC

County Clerk

Cobb County Board of Commissioners

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MINUTES OF SPECIAL CALLED MEETING/WORK SESSION


JUNE 25, 2013

1:30 P.M.

The Special Called Meeting/Work Session of the Cobb County Board of

Commissioners was held on Tuesday, June 25, 2013 at 1:30 p.m. in the second floor

public meeting room in the Cobb County Building, 100 Cherokee Street, Marietta,

Georgia. Present and comprising a quorum of the Board were:

Chairman Tim Lee

Commissioner JoAnn Birrell




1. CALL TO ORDER – CHAIRMAN LEE

Chairman Lee called the meeting to order at 1:35 p.m.

2. TRANSPORTATION

Planning

2A. PRESENTATION OF INFORMATION REGARDING STATUS OF

THE FIVE-YEAR UPDATE TO THE COMPREHENSIVE

TRANSPORTATION PLAN

Ms. Faye DiMassimo, Director of Transportation, presented a video

entitled Cobb In Motion. Ms. DiMassimo reported the video was created as a

public outreach tool to obtain citizen input regarding updates to the 2008

Comprehensive Transportation Plan (CTP). Thereafter, Mr. Tim Preece, Project

Manager with Arcadis, reviewed a PowerPoint presentation on the update process.

A copy of the information presented is attached and made a part of these minutes.


3. BOARD OF COMMISSIONERS

3A. PRESENTATION FROM MS. CAROL BROWN REGARDING

POLICY GUIDANCE FOR THE NEIGHBORHOOD

NOTIFICATION INITIATIVE

Ms. Carol Brown, Canton Road Neighbors, presented a proposal for

policy change to recognize, inform and engage citizens in planning and zoning

issues. A copy of the information presented is attached and made a part of these

minutes.

Direction was given that Staff review the proposal and bring back a

recommendation at a future meeting.


ADJOURNMENT

The meeting was adjourned at 2:17 p.m.

________________________________________

Karen L. King, Assistant County Clerk


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MINUTES OF REGULAR MEETING


JUNE 25, 2013

7:00 P.M.

The Regular Meeting of the Cobb County Board of Commissioners was held on

Tuesday, June 25, 2013 at 9:00 a.m. in the second floor public meeting room in the Cobb

County Building, Marietta, Georgia. Present and comprising a quorum of the Board

were:

Chairman Tim Lee

Commissioner JoAnn Birrell




1. CALL TO ORDER – CHAIRMAN LEE

Chairman Lee called the meeting to order at 7:05 p.m.

2. PUBLIC COMMENT – MS. JAN BARTON

Ms. Jan Barton addressed the Board regarding the Comprehensive Land Use Plan

and preference to avoid urbanization.

3. PUBLIC COMMENT – MR. DOUGLAS MARTIN

Mr. Douglas Martin addressed the Board regarding disposition of property located

at 423 Cole Street and proposed conveyance to Cole Street Development Corporation.

4. PUBLIC COMMENT – MR. RON SIFEN

Mr. Ron Sifen addressed the Board regarding the draft Strategic Plan, the

proposed update of the Comprehensive Transportation Plan, and SPLOST funding of

transportation projects.

5. PUBLIC COMMENT – MR. WENDELL WOOD

Mr. Wendell Wood addressed the Board in support of the proposed Neighborhood

Notification Initiative proposed by Ms. Carol Brown.

6. PUBLIC COMMENT – MR. LARRY SAVAGE

Mr. Larry Savage addressed the Board regarding a DOT project located at Lower

Roswell Road and Timber Ridge Road and requested information on formal

authorizations and future costs associated with DOT programs such as sidewalk

improvements, bicycle and pedestrian improvements and the trails program.

7. PUBLIC COMMENT – MS. AMY BARNES

Ms. Amy Barnes addressed the Board regarding ADA compliance and

accessibility to Law Library information by detention center inmates.

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JUNE 25, 2013

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8. CONSENT AGENDA

MOTION: Motion by Birrell, second by Cupid, to approve the following items

on the Consent Agenda, with the exception of Item 18 (see _____ of these

minutes), and authorize execution of the necessary documents by the appropriate

County personnel:

WATER SYSTEM AGENCY

Engineering

8A. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONSTRUCTION CONTRACT WITH K. M. DAVIS

CONTRACTING CO., INC. FOR CHARLESTON PLACE

SUBDIVISION WATER MAIN REPLACEMENT - WATER

SYSTEM

To approve Change Order No. 1 (final) to the construction contract with

K. M. Davis Contracting Co., Inc., a savings to the project in the amount

of $20,989.22, for Charleston Place Subdivision Water Main

Replacement, Program No. W2228; authorize the corresponding budget

transactions; and further authorize the Chairman to execute the

necessary documents.

Funding: No additional funding is required for the Charleston Place

Subdivision Water Main Replacement for Fund 510, Department 500,

Unit 5754, Program No. W2228.

Decrease Encumbrance:

GAE 500 510082311801

510-500-5754-8260 W2228-C $20,989.22

Transfer from:

Charleston Place Subdivision Water Main Replacement

Construction Change Order No. 1 (final)

510-500-5754-8260 W2228-C $20,989.22

Transfer to:

Subdivision Service Line Replacements

Preliminary Estimates

510-500-5754-8005 W2701-Z $20,989.22

8B. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONSTRUCTION CONTRACT WITH TIPPINS CONTRACTING

CO., INC. FOR LAKE SOMERSET WATER MAIN

REPLACEMENT- WATER SYSTEM

To approve Change Order No. 1 (final) to the construction contract with

Tippins Contracting Co., Inc., a savings to the project, in the amount of

$11,862.30, for Lake Somerset Water Main Replacement, Program No.

W2220; authorize the corresponding budget transactions; and further

authorize the Chairman to execute the necessary documents.

Funding: No additional funding is required for Lake Somerset Water

Main Replacement, Adopted CIP Budget for Fund 510, Department 500,

Unit 5754, Program No. W2220.

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JUNE 25, 2013

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8. CONSENT AGENDA (CONT.)

WATER SYSTEM AGENCY (CONT.)

Engineering (cont.)

8B. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONSTRUCTION CONTRACT WITH TIPPINS CONTRACTING

CO., INC. FOR LAKE SOMERSET WATER MAIN

REPLACEMENT- WATER SYSTEM (CONT.)

Decrease Encumbrance:

GAE 500 510011012403

510-500-5754-8260 W2220-C $11,862.30

Transfer from:

Lake Somerset Water Main Replacement

Construction Change Order No. 1 (final)

510-500-5754-8260 W2220-C $11,862.30

Transfer to:

Lake Somerset Water Main Replacement


510-500-5754-8005 W2220-Z $11,862.30

8C. APPROVAL OF WORK ORDER UNDER THE FY12-FY13 UNIT

PRICE CONTRACT FOR WATER, SEWER, AND

MISCELLANEOUS SERVICES WITH D & H CONSTRUCTION

COMPANY, INC. FOR SPRING VALLEY ROAD SEWER

REPLACEMENT - WATER SYSTEM

To approve a work order under the FY12-FY13 Unit Price Contract for

Water, Sewer, and Miscellaneous Services with D & H Construction

Company, in the amount of $160,314.00, for Spring Valley Road Sewer

Replacement, Program No. S1103; authorize the corresponding budget

transactions; and further authorize the Chairman to execute the


Funding is available in the Water System’s Unidentified New &

Replacement Sewer Lines Adopted CIP Budget for Fund 510, Department

500, Unit 5755, Program S1103.

Transfer from:

Unidentified New & Replacement Sewer Lines


510-500-5755-8005 S2503-Z $169,314.00

Transfer to:

Spring Valley Road Sewer Replacement

Construction

510-500-5755-8260 S1103-C $160,314.00

Interest Expense on Retainage

510-500-5755-6613 S1103-A $ 800.00

Administration

510-500-5755-8205 S1103-A $ 500.00

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JUNE 25, 2013

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WATER SYSTEM AGENCY (CONT.)

Engineering (cont.)

8C. APPROVAL OF WORK ORDER UNDER THE FY12-FY13 UNIT

PRICE CONTRACT FOR WATER, SEWER, AND

MISCELLANEOUS SERVICES WITH D & H CONSTRUCTION

COMPANY, INC. FOR SPRING VALLEY ROAD SEWER

REPLACEMENT - WATER SYSTEM (CONT.)

Meter Purchase Replacements

510-500-5755-8456 S1103-M $ 2,000.00

Easements & Right of Way

510-500-5755-8020 S1103-R $ 2,000.00

Professional Services-Land Acquisition

510-500-5755-8030 S1103-R $ 500.00

Contingency

510-500-5755-8810 S1103-T $ 3,200.00

Total $169,314.00

TRANSPORTATION AGENCY

Airport

8D. APPROVAL OF REQUEST BY ATLANTA EXECUTIVE JET

CENTER, LLC FOR A ONE-YEAR SUBLEASE WITH AIRLINE

TRANSPORT PROFESSIONALS, INC. AT COBB COUNTY

AIRPORT-MCCOLLUM FIELD – TRANSPORTATION

To approve a request by Atlanta Executive Jet Center, LLC to enter into a

one-year sublease, with an additional one-year option with Airline

Transport Professionals, Inc., at Cobb County Airport-McCollum Field.

Engineering

8E. APPROVAL OF LOCAL STATE ROUTE ACCEPTANCE

RESOLUTION AND CONTRACT FOR MAINTENANCE OF

HIGHWAYS AGREEMENT WITH GEORGIA DEPARTMENT OF

TRANSPORTATION FOR CEDARCREST ROAD –

TRANSPORTATION

To approve a Local State Route Acceptance Resolution and Contract for

Maintenance of Highways Agreement with Georgia Department of

Transportation (GDOT) for Cedarcrest Road, State P. I. No. 0007529,

Cobb County Project No. D4070, and authorize the Chairman to execute

the necessary documents.

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JUNE 25, 2013

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TRANSPORTATION AGENCY (CONT.)

Engineering

8F. AUTHORIZATION TO ADD SATH ENGINEERING, LLC TO THE

DEPARTMENT OF TRANSPORTATION’S PREQUALIFIED LIST

OF ENGINEERING AND ASSOCIATED SPECIALTY FIRMS FOR

THE PROCUREMENT OF PROFESSIONAL SERVICES –

TRANSPORTATION

To authorize the addition of SaTh Engineering, LLC to the Department of

Transportation’s Prequalified List of Engineering and Associated

Specialty Firms, available to be used for the procurement of professional

services.

Traffic Operations

8G. AUTHORIZATION TO ESTABLISH A NO PARKING ZONE

ALONG BOTH SIDES OF CLUB VALLEY DRIVE –

TRANSPORTATION

To authorize the establishment of a “No Parking” zone along both sides

of Club Valley Drive, effective Monday through Friday, from 8:00 a.m. to

6:00 p.m.

Funding: Available in the Department’s approved FY13 Operating

Budget as follows:

010-050-0752-6198

Transit

8H. APPROVAL OF AMENDMENTS NO. 2 TO THE CURRENT

MEMORANDUMS OF UNDERSTANDING WITH COBB-

DOUGLAS COMMUNITY SERVICES BOARD AND RIGHT IN

THE COMMUNITY, INC. TO REALLOCATE FY13 FEDERAL

TRANSIT ADMINISTRATION SECTION 5310 PROGRAM

FUNDING – TRANSPORTATION

To approve Amendments No. 2 to the current Memorandums of

Understanding with Cobb-Douglas Community Services Board, in an

amount not to exceed $1,500.00, and Right in the Community, Inc., in an

amount not to exceed $1,500.00, to reallocate FY13 Federal Transit

Administration (FTA) Section 5310 Program funding; and authorize the

Chairman to execute the necessary documents.

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JUNE 25, 2013

PAGE 6


PUBLIC SERVICES AGENCY

Senior Services

8I. APPROVAL OF 2014 ANNUAL UPDATE CONTRACT NO AG1402

WITH THE ATLANTA REGIONAL COMMISSION - SENIOR

SERVICES

To approve the 2014 Annual Update Contract No. AG1402 with the

Atlanta Regional Commission for Title III-B, C1, C2 & E, CBS, CBS-

Respite, NSIP, NSIP-State, ITCO, Alzheimer's, RSVP and ARC Care

Transitions funds for the period of July 1, 2013 to June 30, 2014;

authorize the corresponding budget transactions; and further authorize

the Chairman to execute the necessary documents.

Funding for the 2014 ARC grant contract will be budgeted in the Senior

Services Department grant fund 273.

Increase Revenue:

273-300-TBD-TBD $1,532,952.00

Increase Expense:

273-300-TBD-TBD $1,532,952.00

SUPPORT SERVICES AGENCY

Information Services

8J. AUTHORIZATION TO PURCHASE HARDWARE, NETWORK

MANAGEMENT AND MONITORING TOOLS, AND

PROFESSIONAL SERVICES FROM ADVIZEX TECHNOLOGIES

FOR A DATA CENTER NETWORK UPGRADE – INFORMATION

SERVICES

To authorize the purchase of hardware, network management and

monitoring tools, and professional services from AdvizeX Technologies,

in an amount not to exceed $223,091.00, for a Data Center Network

Upgrade.

Funding: Available in Technology Infrastructure Projects, Fund 380, Unit

4482.

380-035-4482-8420 $200,091.00

Hardware & Management/Monitoring Tools

380-035-4482-8676 $ 23,000.00

Professional Services

$223,091.00

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JUNE 25, 2013

PAGE 7


SUPPORT SERVICES AGENCY (CONT.)

Information Services (cont.)

8K. AUTHORIZATION TO CREATE AND FUND FIVE POSITIONS

TO STAFF A NEW DOCUMENT MANAGEMENT/WEB

SUPPORT TEAM – INFORMATION SERVICES

To authorize creation and funding for one Technology Services Manager,

Grade 60; two Systems Administrators, Grade 58; and two Programmer

Analyst II positions, Grade 58 to staff a new Document Management/Web

Support Team; and further authorize the corresponding budget

transactions.

Funding for FY 13 Personal Services is available in the Information

Services operating budget with the following budget transfer:

Transfer from: 010-035-0400-6491 Software Maintenance $33,345.00

Transfer to: 010-035-0400-Personal Services $33,345.00

Property Management

8L. APPROVAL OF CONTRACT WITH POWER SYSTEMS

ENGINEERING FOR THE PURCHASE OF A NEW

UNINTERRUPTED POWER SUPPLY FOR THE PUBLIC SAFETY

911 CENTER - PROPERTY MANAGEMENT

To approve a contract with Power Systems Engineering, in the amount of

$36,787.00, for the purchase of an Uninterrupted Power Supply for the

Public Safety 911 Center located at 140 North Marietta Parkway;



Funding is available in E911’s Fund Balance with the following

appropriations:

Increase Revenue:

260-130-0200-4980 (Fund Balance) $36,787.00

Increase Expense:

260-130-0200-8420 (Computer Equipment) $36,787.00

8M. AUTHORIZATION TO RENOVATE THE PROBATE COURT

LICENSE DIVISION, ESTATE DIVISION, AND COURTROOM T -

PROPERTY MANAGEMENT

To authorize the renovation of the Probate Court License Division, Estate

Division and Courtroom T, in the amount of $300,000.00, located at 32

Waddell Street, authorize the corresponding budget transactions, and

further authorize the Purchasing Director to execute the necessary

documents.

Funding is available with the following budget transfer:

Transfer from:

010-015-0145-8852 (GF Unsustainable) $300,000.00

Transfer to:

380-450-4565-8005 (Preliminary Estimate) $300,000.00

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JUNE 25, 2013

PAGE 8


PUBLIC SAFETY AGENCY

911 Emergency

8N. APPROVAL OF SOLE SOURCE CONTRACT WITH MOTOROLA

FOR THE UPGRADE AND MAINTENANCE OF THE E-911

INTRADO PHONE SYSTEM – 911 EMERGENCY

To approve a sole source contract with Motorola, in an amount not to

exceed $2,050,000.00, for the upgrade and maintenance of the E-911

Intrado phone system, authorize the corresponding budget transactions,

and further authorize the Chairman to execute the necessary documents.

Funding for the E911 Intrado phone system upgrade is available from the

911 Fund balance with the following budget appropriation:

Increase revenue:

260-130-0200-4980 (E911 Fund Balance) $2,050,000.00

Increase expenditure:

260-130-0200-8420 (Computer Equipment) $2,050,000.00

COMMUNITY DEVELOPMENT AGENCY

Business License Division

8O. AFFIRMATION OF DECISION BY THE LICENSE REVIEW

BOARD TO APPROVE AN ALCOHOL PERMIT FOR MS.

CARSON HOLDEN - COMMUNITY DEVELOPMENT

To affirm the June 6, 2013 decision by the License Review Board to

approve an alcohol permit for Ms. Carson Holden.

8P. AFFIRMATION OF DECISION BY THE LICENSE REVIEW

BOARD TO APPROVE AN ALCOHOL PERMIT FOR MR.

GERARDO HERRERA - COMMUNITY DEVELOPMENT

To affirm the June 6, 2013 decision by the License Review Board to

approve an alcohol permit for Mr. Gerardo Herrera.

BOARD OF COMMISSIONERS

8Q. APPROVAL OF PROPOSED COBB COUNTY BOARD OF

HEALTH CENTER FOR ENVIRONMENTAL HEALTH FEE

SCHEDULE – BOARD OF COMMISSIONERS

To approve the proposed Cobb County Board of Health, Center for

Environmental Health Fee Schedule effective July 1, 2013. A copy of the

proposed fee list is attached and made a part of these minutes.

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JUNE 25, 2013

PAGE 9


ECONOMIC DEVELOPMENT

Community Development Block Grant (CDBG)

8R. WITHDRAWAL OF REQUEST FOR AUTHORIZATION TO

CONVEY PROPERTY LOCATED AT 423 COLE STREET,

MARIETTA, GEORGIA TO COLE STREET DEVELOPMENT

CORPORATION – CDBG

The request for authorization to convey property located at 423 Cole

Street, Marietta, Georgia purchased under the Home Investment

Partnerships Act Program to Cole Street Development Corporation was

withdrawn from this agenda.

8S. AUTHORIZATION TO AMEND THE ANNUAL ACTION PLAN

FOR PROGRAM YEAR 2012 TO REALLOCATE THE CITY OF

MARIETTA’S COMMUNITY DEVELOPMENT BLOCK GRANT

FUNDS – CDBG

To authorize the amendment of the Cobb County Annual Action Plan for

Program Year 2012 to reallocate City of Marietta’s Community

Development Block Grant funds from the Owner Occupied Housing

Rehabilitation Program to Housing Rehabilitation Service Delivery;



Funding: The following budget appropriations account for the transfer of

the City of Marietta’s CDBG Program funds allocated for the Owner

Occupied Rehabilitation Program to Housing Rehabilitation Service

Delivery:

Transfer from:

285-390-CD12-C12M5-S-6574 $50,000.00

Owner Occupied Rehabilitation

Transfer to:

285-390-CD12-C12M6-W-6574 $50,000.00

Housing Rehabilitation Service Delivery

HUMAN RESOURCES

8T. AUTHORIZATION TO DELETE TWO PART-TIME POSITIONS

AND CREATE TWO FULL-TIME POSITIONS FOR THE

GOVERNMENT SERVICE CENTERS – HUMAN RESOURCES

To authorize the deletion of two part-time positions: Assistant, #8105010

Grade 2P, and Assistant, #8105047 Grade 2P; authorize the creation

of two full-time positions, Public Services Tech III, grade 45; authorize

the corresponding budget transactions; and further authorize the


Funding: FY13 funding for the full-time positions is available in the

FY13 Government Services Centers department budget with the following

budget transfers:

Transfer from: 010-120-0370-6018 (part-time) $20,452.00

Transfer to: 010-120-0370-6012 (full-time) $20,452.00

Funding for the FY14 budget will be implemented with the adoption of

FY 2014 budget.

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JUNE 25, 2013

PAGE 10


FINANCE

8U. ADOPTION OF RESOLUTION ADOPTING ALL BUDGET

AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS

DATE – FINANCE

To adopt a resolution adopting all budget amendments set forth in agenda

items on this date. A copy of the resolution is attached and made a part of

these minutes.

SHERIFF’S OFFICE

8V. ENDORSEMENT OF MODIFIED MEMORANDUM OF

AGREEMENT WITH IMMIGRATIONS AND CUSTOMS

ENFORCEMENT FOR CONTINUED ENFORCEMENT OF

FEDERAL IMMIGRATION STATUES PURSUANT TO SECTION

287(G) OF THE IMMIGRATION AND NATIONALITY ACT –

SHERIFF

To endorse a modified Memorandum of Agreement between

Immigrations and Customs Enforcement (ICE) and the Sheriff’s Office to

continue enforcement of federal immigration statutes pursuant to Section

287(g) of the Immigration and Nationality Act, and further authorize the

Chairman to execute the necessary documents. A copy of the modified

Memorandum of Agreement is attached and made a part of these minutes.

COUNTY CLERK

8W. APPROVAL OF MINUTES – COUNTY CLERK

To approve the minutes of the following meetings:

June 10, 2013 – Agenda Work Session

June 11, 2013 – Regular Meeting of the Board

June 18, 2013 – BOC Zoning Hearing

CONSENT VOTE: ADOPTED unanimously

9. TRANSPORTATION AGENCY

Engineering

9A. APPROVAL OF CONTRACT WITH CHATFIELD

CONTRACTING, INC. FOR DRAINAGE SYSTEM REPAIRS ON

ROBIN HOOD PLACE – TRANSPORTATION

MOTION: Motion by Ott, second by Birrell, to approve a contract with

Chatfield Contracting, Inc., in an amount not to exceed $118,000.00, for

drainage system repairs on Robin Hood Place, Project No. E2390, MIS

Contract No. 000653; approve Project No. E2390; authorize the

corresponding budget transactions; and further authorize the Chairman

to execute the necessary documents.

Funding: Available in the 2011 SPLOST Transportation Improvements

Program Fund with the following budget transfer:

Transfer from: 345-050-E002-E210-8761-E2100-C $94,655.00

Transfer to: 345-050-E002-E239-8762-E2390-C $94,655.00

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JUNE 25, 2013

PAGE 11

9. TRANSPORTATION AGENCY (CONT.)

Engineering (cont.)

9A. APPROVAL OF CONTRACT WITH CHATFIELD

CONTRACTING, INC. FOR DRAINAGE SYSTEM REPAIRS ON

ROBIN HOOD PLACE – TRANSPORTATION (CONT.)

Available in the Water System’s SPLOST Projects-Relocate Lines

Adopted CIP Budget with the following budget transfers:

Transfer from:

SPLOST Projects-Relocate Lines


510-500-5756-8005-W4069-Z $23,930.00

Transfer to:

Robin Hood Place Culvert

Construction

510-500-5756-8260-W4294-C $23,345.00

Interest on Retainage

510-500-5756-6613-W4294-A $ 115.00

Contingency

510-500-5756-8810-W4294-T $ 470.00

Total $23,930.00

VOTE: ADOPTED unanimously

9B. APPROVAL OF CONTRACT WITH OHMSHIV

CONSTRUCTION, LLC FOR IMPROVEMENTS ON EWING

ROAD SIDEWALK – TRANSPORTATION

MOTION: Motion by Cupid, second by Ott, to approve a contract with

Ohmshiv Construction, LLC, in an amount not to exceed $736,508.25, for

improvements on Ewing Road Sidewalk, Project No. E7110, MIS

Contract No. 000656; authorize the corresponding budget transactions;

and further authorize the Chairman to execute the necessary documents.




Transfer to: 345-050-E007-E711-8762-E7110-C $469,163.25



Transfer from:



510-500-5756-8005-W4069-Z $274,245.00

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JUNE 25, 2013

PAGE 12


Engineering (cont.)

9B. APPROVAL OF CONTRACT WITH OHMSHIV

CONSTRUCTION, LLC FOR IMPROVEMENTS ON EWING

ROAD SIDEWALK – TRANSPORTATION (CONT.)

Transfer to:

Ewing Road Sidewalk

Construction 510-500-5756-8260-W4293-C $267,345.00


510-500-5756-6613-W4293-A $ 1,350.00

Meter Purchase Replacement

510-500-5756-8456-W4293-M $ 200.00

Contingency

510-500-5756-8810-W4293-T $ 5,350.00

Total $274,245.00


9C. APPROVAL OF CONTRACT WITH OHMSHIV

CONSTRUCTION, LLC FOR IMPROVEMENTS ON

SHALLOWFORD ROAD SIDEWALK – TRANSPORTATION

MOTION: Motion by Birrell, second by Cupid, to approve a contract

with Ohmshiv Construction, LLC, in an amount not to exceed

$728,189.25, for improvements on Shallowford Road Sidewalk, Project

No. E7130, MIS Contract No. 000649; authorize the corresponding

budget transactions; and further authorize the Chairman to execute the



Program Fund with the following budget transfers:


345-050-E007-E713-8741-E7130-R $ 10,657.25

Transfer to: 345-050-E007-E713-8762-E7130-C $472,657.25



Transfer from:

SPLOST Projects-Relocate Lines Preliminary Estimates

510-500-5756-8005-W4069-Z $262,407.00

Transfer to:

Shallowford Road Sidewalk Construction

510-500-5756-8260-W4289-C $255,532.00


510-500-5756-6613-W4289-A $ 1,275.00

Meter Purchase Replacement

510-500-5756-8456-W4289-M $ 500.00

Contingency

510-500-5756-8810-W4289-T $ 5,100.00

Total $262,407.00


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JUNE 25, 2013

PAGE 13


Engineering (cont.)

9D. APPROVAL OF PROJECT NO. E1160-TO#03 TO THE 2012

MASTER TASK ORDER CONTRACT WITH AECOM

TECHNICAL SERVICES, INC. FOR ENGINEERING SERVICES

ON THREE PEDESTRIAN BRIDGES LOCATED ON THE SILVER

COMET TRAIL – TRANSPORTATION

MOTION: Motion by Cupid, second by Ott, to approve Project No.

E1160-TO#03, in an amount not to exceed $150,311.69, to the 2012

Master Task Order Contract with AECOM Technical Services, Inc., for

engineering services on three existing pedestrian bridges located at Silver

Comet Trail over Lucille Creek, Silver Comet Trail over Noses Creek, and

Silver Comet Trail over Cooper Lake Road, MIS Contract No. 000557;





Transfer from: 345-050-E001-E116-8721-E1160-E $ 32,600.00

345-050-E001-E116-8761-E1160-C $117,711.69

Transfer to: 345-050-E001-E116-8722-E1160-E $150,311.69


9E. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONTRACT WITH D & H CONSTRUCTION COMPANY, INC.

FOR DRAINAGE SYSTEM REPAIRS ON OLD PAPER MILL

DRIVE – TRANSPORTATION

MOTION: Motion by Ott, second by Goreham, to approve Change Order

No. 1 (final) to the contract with D & H Construction Company, Inc., a

savings to the project in the amount of $21,726.20, for drainage system

repairs on Old Paper Mill Drive, Project No. E2330, MIS Contract No.

000628; authorize the corresponding budget transactions; and further


Funding: A savings to the 2011 SPLOST Transportation Improvements

Program Fund

Decrease GAE 345010813403:

345-050-E002-E233-8762-E2330-C $ 9,166.95

A savings to the Water System’s SPLOST Projects-Relocate Lines


Decrease GAE 510010813403:

510-500-5756-8260-W4277-C $12,559.25

Transfer from:

Old Paper Mill Drive

Construction Change Order No.1 (final)

510-500-5756-8260-W4277-C $12,559.25

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JUNE 25, 2013

PAGE 14


Engineering (cont.)

9E. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONTRACT WITH D & H CONSTRUCTION COMPANY, INC.

FOR DRAINAGE SYSTEM REPAIRS ON OLD PAPER MILL

DRIVE – TRANSPORTATION (CONT.)

Transfer to:



510-500-5756-8005-W4069-Z $12,559.25


9F. APPROVAL OF TWO 2013 SIDEWALK PROJECTS FOR

INCLUSION IN THE SIDEWALKS COMPONENT OF THE 2011

SPLOST TRANSPORTATION IMPROVEMENTS PROGRAM –

TRANSPORTATION

MOTION: Motion by Cupid, second by Ott, to approve two 2013

Sidewalk Projects for inclusion in the Sidewalks Component of the 2011

SPLOST Transportation Improvements Program, South Gordon Road

Sidewalk, Project No. E7450 and Anderson Mill Road Sidewalk, Project

No. E7460. A copy of the list of sidewalk projects is attached and made a

part of these minutes.


Program Fund budget


9G. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH

THE CITY OF KENNESAW FOR EMERGENCY REPAIRS ON

PINE MOUNTAIN ROAD – TRANSPORTATION

MOTION: Motion by Goreham, second by Birrell, to approve an

Intergovernmental Agreement with City of Kennesaw, in a form

substantially similar to the attached and as approved by the County

Attorney’s office, in an amount not to exceed $14,216.84, for emergency

repairs on Pine Mountain Road, Project No. E6030; authorize the

corresponding budget transaction; and further authorize the Chairman to

execute the necessary documents. A copy of the Intergovernmental

Agreement is attached and made a part of these minutes.




Transfer to: 345-050-E006-E603-8762-E6030-C $14,216.84


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JUNE 25, 2013

PAGE 15


Engineering (cont.)

9H. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH

CHEROKEE COUNTY FOR DRAINAGE REPAIRS ON SUMMER

DRIVE – TRANSPORTATION

MOTION: Motion by Birrell, second by Cupid, to approve an

Intergovernmental Agreement with Cherokee County, in a form

substantially similar to the attached and as approved by the County

Attorney’s office, in an amount not to exceed $30,000.00, for drainage

repairs on Summer Drive; approve Project No. E2420; authorize the

corresponding budget transaction; and further authorize the Chairman to

execute the necessary documents. A copy of the Intergovernmental

Agreement is attached and made a part of these minutes.




Transfer to: 345-050-E002-E242-8762-E2420-C $30,000.00


9I. APPROVAL OF UTILITY RELOCATION AGREEMENT WITH

GEORGIA POWER COMPANY FOR PRELIMINARY

ENGINEERING AND RELOCATION OF FACILITIES ON SOUTH

COBB DRIVE AT AUSTELL ROAD – TRANSPORTATION

MOTION: Motion by Goreham, second by Cupid, to approve a Utility

Relocation Agreement with Georgia Power Company, in an amount not to

exceed $596,743.00, for preliminary engineering and relocation of

facilities on South Cobb Drive at Austell Road, State P. I. No. 0009211,

Cobb County Project Nos. TR437/D4180, MIS Contract No. 000662;





Transfer from: 340-050-7504-D418-8781-D4180-U $ 87,500.00

340-050-7504-D424-8761-D4240-C $509,243.00

Transfer to: 340-050-7504-D418-8786-D4180-U $596,743.00


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JUNE 25, 2013

PAGE 16


Engineering (cont.)

9J. APPROVAL OF UTILITY RELOCATION AGREEMENT WITH

GEORGIA POWER COMPANY FOR PRELIMINARY

ENGINEERING AND RELOCATION OF FACILITIES ON

COOPER LAKE ROAD SIDEWALK – TRANSPORTATION

MOTION: Motion by Ott, second by Goreham, to approve a Utility

Relocation Agreement with Georgia Power Company, in an amount not to

exceed $50,998.00, for preliminary engineering and relocation of facilities

on Cooper Lake Road Sidewalk, Project No. E7040, MIS Contract No.

000669; authorize the corresponding budget transactions; and further




Transfer from: 345-050-E007-E704-8781-E7040-U $ 2,000.00

345-050-E007-E704-8761-E7040-C $48,998.00

Transfer to: 345-050-E007-E704-8786-E7040-U $50,998.00


9K. APPROVAL OF RANKING OF THE THREE MOST QUALIFIED

FIRMS FOR DESIGN OF ROADWAY SAFETY AND

OPERATIONAL IMPROVEMENTS ON SANDY PLAINS ROAD –

TRANSPORTATION

MOTION: Motion by Birrell, second by Ott, to approve the ranking of

the three most qualified firms for design of roadway safety and operational

improvements on Sandy Plains Road, Project No. E6060, and authorize

negotiations for final scope of services and fee beginning with the top-

ranked firm, Michael Baker Jr., Inc., utilizing Selection Process 1

(Competitive Negotiations).


10. PUBLIC SAFETY AGENCY

Fire and Emergency Services

10A. AUTHORIZATION TO PURCHASE FOUR RESCUE VEHICLES

FROM FREEDOM FIRE EQUIPMENT - FIRE AND EMERGENCY

SERVICES

MOTION: Motion by Ott, second by Goreham, to authorize the purchase

of four rescue vehicles from Freedom Fire Equipment, in the amount of

$501,168.00, and further authorize the corresponding budget

transactions.

Funding will be available in the following SPLOST account:

345-130-E102-8610 $501,168.00

(Specially Equipped Vehicles)


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JUNE 25, 2013

PAGE 17

11. COMMUNITY DEVELOPMENT AGENCY

Planning Division

11A. WITHDRAWAL OF REQUEST FOR APPROVAL OF JOHNSON

FERRY DESIGN GUIDELINES AND AUTHORIZATION TO

INCLUDE IN FUTURE AMENDMENTS TO THE

DEVELOPMENT STANDARDS – PLANNING DIVISION

The request for approval of the Johnson Ferry Design Guidelines was

withdrawn from this agenda.

12. FINANCE

12A. AUTHORIZATION TO PROCEED WITH THE NECESSARY

STEPS FOR THE COMPETITIVE SALE AND ISSUANCE OF

COBB-MARIETTA COLISEUM AND EXHIBIT HALL

AUTHORITY REVENUE REFUNDING BONDS – FINANCE

MOTION: Motion by Lee, second by Goreham, to authorize proceeding

with the necessary steps to prepare for the competitive sale and issuance of

the proposed Cobb-Marietta Coliseum Exhibit Hall Authority Revenue

Refunding Bonds, Series 2013, in an aggregate principal amount sufficient

to refund all or a portion of the Cobb-Marietta Coliseum Exhibit Hall

Authority Revenue Improvement Bonds, Series 2004, maturing after

January 1, 2014, in the aggregate principal amount of $45,190,000, and

pay issuance costs associated therewith, and further authorize the


Funding: Issuance costs will be paid from the proceeds of the Authority

Refunding Bonds and will not impact the County's budget. Continuing

costs for paying agent and/or escrow agent services, if any and if payable

by the County, were not anticipated in the 2013/2014 budget process, but

would be more than offset by savings to be achieved in the refunding of

the 2004 Bonds and, if payable by the County, would be absorbed in the

current budget. All subsequent years' costs will be planned in their

respective budget years. Such ongoing costs are estimated to be

approximately $1,000.00 to $2,000.00 per year.


Clerk’s Note: Mr. Pehrson reported the first opportunity to complete the

issuance of these bonds will be October 1, 2013, which will allow for

additional time for the market to adjust.

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JUNE 25, 2013

PAGE 18

12. FINANCE (CONT.)

12B. ADOPTION OF RESOLUTION AUTHORIZING THE ISSUANCE

OF WATER AND SEWERAGE REFUNDING REVENUE BONDS,

SERIES 2013 – FINANCE

Mr. Jim Pehrson, Finance Director/Comptroller, provided

information on the proposed adoption of a resolution regarding the

issuance of Water and Sewerage Refunding Bonds, Series 2013. The

following revisions to the resolution were read into the record by Mr.

Pehrson:

• Page 11, Section 2.3, subsection ii – amend to: … on or before July

1, 2032

• Page Exhibit A2, fifth line from top of page – remove: July but

leave in the year 2013.

• Page Exhibit A3, third paragraph from bottom of the page, second

line – remove: [July 1, 2023*] and leave blank.

• Page Exhibit A4, under Validation Certificate, third line – remove:

July, but leave in 2013,

MOTION: Motion by Lee, second by Goreham, to adopt a resolution, as

revised at this meeting, authorizing the issuance of Water and Sewerage

Refunding Revenue Bonds, Series 2013, in an amount not to exceed

$205,400,000.00 in original aggregate principal amount, whose purpose

will be (1) the optional redemption, current refunding and defeasance of

all of the County’s Water and Sewerage Improvement Revenue Bonds,

Series 2003, maturing after July 1, 2013 in the aggregate principal amount

of $72,715,000; (2) the optional prepayment and current refunding of all

or a portion of the County’s outstanding water and sewerage loans from

Georgia Environmental Facilities Authority, maturing after July 1, 2013,

in the aggregate principal amount of $130,752,733; (3) other related

purposes; and authorize the Chairman to execute the necessary

documents. A copy of the revised resolution is attached and made a part of

these minutes.

Funding: No allocation of funds is required. Issuance costs will be paid

from Bond proceeds and on-going bond administration costs will be

budgeted.


Clerk’s Note: Mr. Pehrson reported that due to stock market conditions

the pricing of the bonds are being deferred at this time, but hopefully will

be completed within sixty days. He further stated the Board of

Commissioners will be kept informed, and if the projected savings goes

below the three percent threshold they will not proceed.

13. PUBLIC COMMENT – MR. JOHN GALCZYNSKI

Mr. John Galczynski addressed the Board regarding the county’s financial future

and accessibility to Law Library information by detention center inmates.

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JUNE 25, 2013

PAGE 19

14. APPOINTMENT – ANGIE DAVIS – AUDIT COMMITTEE

MOTION: Motion by Lee, second by Birrell, to approve the appointment of

Angie Davis to the Cobb County Audit Committee. This appointment replaces

Diane Webb.


15. APPOINTMENT – RON FERNANDEZ – COMMUNITY RELATIONS

COUNCIL

MOTION: Motion by Ott, second by Lee, to approve the appointment of Ron

Fernandez to the Community Relations Council, for a term balance to expire

December 31, 2013.


16. APPOINTMENT – KAREN HALLACY – DEVELOPMENT AUTHORITY

OF COBB COUNTY

MOTION: Motion by Ott, second by Lee, to approve the appointment of Karen

Hallacy to the Development Authority of Cobb County, for a term balance to

expire March 13, 2015.


17. APPOINTMENT – JILL FLAMM – RECREATION BOARD

MOTION: Motion by Ott, second by Lee, to approve the appointment of Jill

Flamm to the Recreation Board, for a five year term to expire June 24, 2018.


18. APPOINTMENT – LANCE LAMBERTON – SPLOST OVERSIGHT

COMMITTEE

Commissioner Cupid announced her appointment of Lance Lamberton to the One

Percent Special Purpose Local Option Sales Tax (SPLOST) Citizens Oversight

Committee, for the balance of a four year term which expires December 31, 2016.

19. APPOINTMENT – JAY CUNNINGHAM – SPLOST OVERSIGHT

COMMITTEE

Chairman Lee announced his appointment of Jay Cunningham to the One Percent

Special Purpose Local Option Sales Tax (SPLOST) Citizens Oversight Committee, for

the balance of a four year term which expires December 31, 2016.

ADJOURNMENT

The meeting was adjourned at 8:07 p.m.

____________________________________________

Candace W. Ellison, CCC

County Clerk


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COBB COUNTY TRANSPORTATION AGENCY

REGULAR AGENDA COVER


ITEM NO.

Administration

1 To approve the proposed budget and schedule for the 2005 Transportation Improvements Program, funded primarily by the 2005 Special Purpose Local Option Sales Tax.

Engineering

2 To approve a contract with Baldwin Paving Company, Inc., for intersection improvements on Cobb Parkway/US41/SR3 at Mars Hill Road, Project No. E3020, MIS Contract No. 000658.

3 To approve Supplemental Agreement No. 1 to the contract with Stellar Services, LLC, for the upgrade and enhancement of ProjectView, formerly known as the Cobb County Project Management Information System, Project No. E5050, MIS Contract No. 000548.

4 To approve Change Order No. 1 (final) to the 2011 Countywide Unit Price Contract with Butch Thompson Enterprises, Inc., for drainage system improvements on Ebenezer Road, Project No. E2250-WO#06, MIS Contract No. 000452.

5 To ratify previous action by the County Manager authorizing emergency repairs to a segment of Lorrie Drive, and approve Project No. E2360-WO#01 to the 2013 Countywide Unit Price Contract with W. E. Contracting Co., Inc., for said repairs, MIS Contract No. 000620.

Road Maintenance

6 To approve a Work Detail Agreement with the Georgia Department of Corrections for right-of-way maintenance services, Project No. TR469, MIS Contract No. 000711.

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DATE: July 9, 2013

PURPOSE To approve the proposed budget and schedule for the 2005 Transportation Improvements Program, funded primarily by the 2005 Special Purpose Local Option Sales Tax.

BACKGROUND

The 2005 SPLOST Transportation Improvements Program (TIP) was adopted by the Board of Commissioners on June 14, 2005, and approved by the voters of Cobb County on September 20, 2005. On October 27, 1992, the Board of Commissioners approved the Budget Variance Procedure for the TIP. This procedure requires a budget for each project by phase of work as follows: Engineering, Right-of-Way, Construction, Utilities, and Miscellaneous. Additionally, expenses within a project cannot be authorized for payment above the approved project budget without Board approval for the transfer of additional budget funds from another source. All budget transfers within the TIP will be accomplished in compliance with these established procedures. On January 10, 2006, the Board adopted the initial budget for the 2005 SPLOST TIP and the initial project schedule on February 14, 2006. On March 13, 2007, August 14, 2007, February 12, 2008, March 10, 2009, August 25, 2009, February 23, 2010, October 26, 2010, June 14, 2011, and July 24, 2012, the Board approved adjustments to the 2005 SPLOST TIP budget and schedule. On August 26, 2008, the Board approved adjustments to the 2005 SPLOST TIP budget only.

Comm. Dist.

All


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The proposed budget for the 2005 SPLOST TIP includes all projects approved at the inception of the program, all previous Board approved/new budget transfers and adjustments to various projects, and is funded primarily with 2005 SPLOST revenues and interest. Other revenue sources in the proposed budget include the Georgia Department of Transportation, the Cumberland Community Improvement District, the Town Center Area Community Improvement District, and miscellaneous revenues. The proposed budget adjustment re-establishes the budgets on the remaining projects which were previously deferred or delayed due to budget impacts resulting from decreased SPLOST revenue collections attributed to the economic recession. As shown in the proposed schedule, all projects are now scheduled for completion.

FUNDING Available in the 2005 SPLOST Transportation Improvements Program Fund.

RECOMMENDATION The Board of Commissioners approve the proposed budget and schedule for the 2005 Transportation Improvements Program (TIP), funded primarily by the 2005 Special Purpose Local Option Sales Tax (SPLOST), and authorize the corresponding budget transactions.

ATTACHMENTS2005 SPLOST TIP Budget and Schedule to be provided under separate cover


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2005 SPLOST TIP Budget and Schedule to be provided under separate cover

An electronic copy is available at the following link:

http://portal.cobbcountyga.gov/images/documents/dot/2005splost_budgetupdate.pdf

A hard copy is available upon request.

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DATE: July 9, 2013

PURPOSE To approve a contract with Baldwin Paving Company, Inc., for intersection improvements on Cobb Parkway/US41/SR3 at Mars Hill Road, Project No. E3020, MIS Contract No. 000658.

BACKGROUND

Cobb Parkway/US41/SR3 at Mars Hill Road is an approved intersection safety and operational improvements project in the 2011 SPLOST Transportation Improvements Program. The project consists of the reconstruction of the intersection on Cobb Parkway at Mars Hill Road. Improvements include the construction of dual left turn lanes from Cobb Parkway (north) onto Mars Hill Road, extension of turn lanes in all directions on Mars Hill Road, and enhanced traffic and pedestrian signals. The Invitation to Bid was advertised in the Marietta Daily Journal on May 17, 24, and 31, 2013, and again on June 4, 2013. Bids were received on June 27, 2013, from the following companies:

Company Bid Amount

Baldwin Paving Company, Inc. $1,817,578.56

C.W. Matthews Contracting Company, Inc. $1,911,756.54

CMES, Inc. $1,969,799.72

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The low bid of $1,817,578.56 from Baldwin Paving Company, Inc., was reviewed and found to be reasonable and responsive. Bid tabulation consisted of $1,626,934.11 in roadway costs, and $190,644.45 in Water System costs. The completion date for this project is 365 consecutive calendar days from issuance of the Notice to Proceed.

FUNDING Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer:

Available in the Water System’s SPLOST Projects-Relocate Lines Adopted CIP Budget with the following budget transfers: Transfer from: SPLOST Projects-Relocate Lines

Transfer to: Cobb Parkway/US41/SR3 at Mars Hill Road Realignment

Transfer from: 345-050-E003-E302-8761-E3020-C $1,591,299.55

345-050-E003-E302-8721-E3020-E $ 35,634.56

Transfer to: 345-050-E003-E302-8762-E3020-C $1,626,934.11

Preliminary Estimates 510-500-5756-8005-W4069-Z $195,894.45

Construction 510-500-5756-8260-W4292-C $190,644.45

Interest on Retainage 510-500-5756-6613-W4292-A $950.00

Meter Purchase Replacement 510-500-5756-8456-W4292-M $500.00

Contingency 510-500-5756-8810-W4292-T $3,800.00

Total $195,894.45

RECOMMENDATION The Board of Commissioners approve a contract with Baldwin Paving Company, Inc., in an amount not to exceed $1,817,578.56, for intersection improvements on Cobb Parkway/US41/SR3 at Mars Hill Road, Project No. E3020, MIS Contract No. 000658; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.



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FROM: Faye DiMassimo, Director Stephen McCullers, Water Systems Director Paul Ruth, Information Systems Director

This item has been electronically signed by:Faye DiMassimo, Director Stephen D. McCullers, P.E., Director Paul W. Ruth, Director

DATE: July 9, 2013

PURPOSE To approve Supplemental Agreement No. 1 to the contract with Stellar Services, LLC, for the upgrade and enhancement of ProjectView, formerly known as the Cobb County Project Management Information System, Project No. E5050, MIS Contract No. 000548.

BACKGROUND

Transportation Technology is an approved project in the Traffic Management Component of the 2011 SPLOST Transportation Improvements Program (TIP). Cobb County Project Management Information System (CCPMIS) has been an integral part of the Department's program management for the 1990, 1994, and 2005 SPLOST TIPs, and is essential for the Department’s and the Water System’s detailed contract and project financial management. Additional enhancements to CCPMIS are needed to bring the system up to current technology and to leverage the system for management of the 2011 SPLOST TIP. The Department and Information Services have developed a functional specification for improvements to CCPMIS which will eliminate redundant program management activities, increase program management efficiencies, provide greater pre-construction and construction management functionality, improve reporting for effective program management and enhanced transparency, and to support public reporting to the County’s website. The total cost estimate for the upgrade and enhancements of CCPMIS is approximately $300,000.00. On June 12, 2012, the Board of Commissioners approved a contract with Stellar Services, LLC, in an amount not to exceed $95,000.00, for the Phase 1 upgrade and enhancement of the CCPMIS.

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Details for action requested are as follows: Phase 1 enhancements have been completed and the second generation program management system, ProjectView, has replaced CCPMIS. The Department, the Water System, and Information Services recommend proceeding with Phase 2 enhancements at a cost not to exceed $88,110.00. Phase 2 enhancements make further program, form, and reporting improvements. Functionality improvements include the addition of tracking and reporting on disadvantaged business enterprise work, and Water System easement acquisition and management of the right-of-way acquisition process. Adding this functionality to the ProjectView system will eliminate redundant inefficient processes. Additional functionality improvements will continue the upgrades initiated in Phase 1 to include further form, reporting, and other ease of use improvements, making the software more intuitive and efficient to navigate. Supplemental Agreement No. 1 to the contract with Stellar Services, LLC, in an amount not to exceed $88,110.00, is requested for Phase 2 upgrade and enhancements.

Original Contract $ 95,000.00

Supplemental Agreement No. 1 $ 88,110.00

Revised Contract $183,110.00

FUNDING

Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer:

Available in the Water System’s Miscellaneous County Roadway Improvements Adopted CIP Budget with the following budget transfer:

Transfer from: 345-050-E000-E000-8721-E0000-E $58,135.00

Transfer to: 345-050-E005-E505-8722-E5050-E $58,135.00

Increase GAE 345061212412: 345-050-E005-E505-8722-E5050-E $58,135.00

Transfer from: Miscellaneous County Roadway Improvements Preliminary Estimates

510-500-5756-8005-W4702-Z

$29,975.00

Transfer to: Project Management Information Systems Upgrades Computer Software

510-500-5756-8675-W4297-P

$29,975.00


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RECOMMENDATION The Board of Commissioners approve Supplemental Agreement No. 1 to the contract with Stellar Services, LLC, in an amount not to exceed $88,110.00, for the upgrade and enhancement of ProjectView, formerly known as the Cobb County Project Management Information System (CCPMIS), Project No. E5050, MIS Contract No. 000548; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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DATE: July 9, 2013

PURPOSE To approve Change Order No. 1 (final) to the 2011 Countywide Unit Price Contract with Butch Thompson Enterprises, Inc., for drainage system improvements on Ebenezer Road, Project No. E2250-WO#06, MIS Contract No. 000452.

BACKGROUND

Drainage System Improvements is an approved component in the 2011 SPLOST Transportation Improvements Program. Ebenezer Road is classified as a major collector on the County’s Major Thoroughfare Plan. Near the intersection with Canton Road, water backed up into the travel lane of Ebenezer Road during rain events due to a roadside ditch that was not draining properly. The Department recommended drainage improvements including modifications of an existing drop inlet, installation of additional curb and gutter, and ditch grading to provide positive drainage. On December 7, 2010, the Board of Commissioners approved the 2011 Countywide Unit Price Contracts. On November 13, 2012, the Board approved Project No. E2250-WO#06 to the 2011 Countywide Unit Price Contract with Butch Thompson Enterprises, Inc., for drainage system improvements on Ebenezer Road. Details for action requested are as follows: Change Order No. 1 (final) to the 2011 Countywide Unit Price Contract with Butch Thompson Enterprises, Inc., a savings to the project in the amount of $5,371.80, is requested due to variations between the original and final plan quantities, including underruns on type 3 variable

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message boards and drop inlets. These are the final changes necessary to close this project with Butch Thompson Enterprises, Inc.

Original Contract $19,875.00

Change Order No. 1 (final) ($ 5,371.80)

Revised Contract $14,503.20

FUNDING A savings to the 2011 SPLOST Transportation Improvements Program Fund.

Decrease GAE 345111312603: 345-050-E002-E225-8762-E2250-C $5,371.80

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the 2011 Countywide Unit Price Contract with Butch Thompson Enterprises, Inc., a savings to the project in the amount of $5,371.80, for drainage system improvements on Ebenezer Road, Project No. E2250-WO#06, MIS Contract No. 000452; and authorize the Chairman to execute the necessary documents.


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DATE: July 9, 2013

PURPOSE To ratify previous action by the County Manager authorizing emergency repairs to a segment of Lorrie Drive, and approve Project No. E2360-WO#01 to the 2013 Countywide Unit Price Contract with W. E. Contracting Co., Inc., for said repairs, MIS Contract No. 000620.

BACKGROUND

Drainage System Improvements is an approved component in the 2011 SPLOST Transportation Improvements Program. During a heavy rain event on June 13, 2013, flooding caused damage to County infrastructure in the vicinity of 2522 Lorrie Drive. The roadway shoulder washed out, partially collapsing the storm drain pipe, exposing existing utilities and threatening to collapse the entire roadway. The road was closed pending emergency repairs. The Department subsequently recommended retaining a unit price contractor to repair the roadway. The County Manager, under emergency authority granted by the Board of Commissioners, approved commencement of repairs. On December 11, 2012, the Board of Commissioners approved the 2013 Countywide Unit Price Contracts. Project No. E2360-WO#01 to the 2013 Countywide Unit Price Contract with W.E. Contracting Co., Inc., the lowest responsive unit price contractor, in an amount not to exceed $84,870.00, is requested for emergency drainage system repairs on Lorrie Drive.

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FUNDING Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer:

Available in the Water System’s SPLOST Projects-Relocate Lines Adopted CIP Budget with the following budget transfers:


Transfer to: 345-050-E002-E236-8762-E2360-C $69,870.00

Transfer from:


Preliminary Estimates 510-500-5756-8005-W4069-Z $15,375.00

Transfer to:

Lorrie Drive Drainage

Construction 510-500-5756-8260-W4295-C $15,000.00

Interest on Retainage 510-500-5756-6613-W4295-A $ 75.00

Contingency 510-500-5756-8810-W4295-T $ 300.00

Total $15,375.00

RECOMMENDATION The Board of Commissioners ratify previous action by the County Manager authorizing emergency repairs to a segment of Lorrie Drive, in response to the heavy rain event on June 13, 2013; approve Project No. E2360-WO#01 to the 2013 Countywide Unit Price Contract with W. E. Contracting Co., Inc., in an amount not to exceed $84,870.00, for said repairs, MIS Contract No. 000620; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.



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PROJECT:Lorrie DriveEmergency Drainage RepairProject No. E2360

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DATE: July 9, 2013

PURPOSE To approve a Work Detail Agreement with the Georgia Department of Corrections for right-of-way maintenance services, Project No. TR469, MIS Contract No. 000711.

BACKGROUND

On March 27, 2001, the Board of Commissioners authorized the Department to enter into a one-year contractual agreement with the Georgia Department of Corrections (GADOC) to provide labor resources for right-of-way maintenance services from their Paulding County facility. This provided two full-time work details, with groups of eight to twelve inmates, each supervised by a full-time State Correctional Officer. The primary function of these inmate details has been to perform trash pickup, graffiti cleanup, and sign removal on the right-of-way of County thoroughfares. Each subsequent year, the Board has approved agreements with GADOC to continue providing these maintenance services for the County. On June 27, 2006, the Board approved the addition of a third inmate work detail to the annual contractual agreement with GADOC to enable the Department to include maintenance services along State routes within the County. The Department is in receipt of a GADOC Work Detail Agreement for continued provision of maintenance resources, retroactive for the period of July 1, 2013, through June 30, 2014. This agreement provides three full-time work details, with groups of eight to twelve inmates, each supervised by a full-time State Correctional Officer, in an amount not to exceed $39,500.00 for each work detail, for a total cost not to exceed $118,500.00. The Agreement with GADOC has been reviewed by the County Attorney's office.

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FUNDING Available in the Department's FY13 approved General Fund Operating Budget as follows: 010-050-0798-6512-TR469-O $118,500.00

RECOMMENDATION The Board of Commissioners approve a Work Detail Agreement with the Georgia Department of Corrections, in an amount not to exceed $118,500.00, for right-of-way maintenance services for the period of July 1, 2013, through June 30, 2014, Project No. TR469, MIS Contract No. 000711, and authorize the Chairman to execute the necessary documents

ATTACHMENTSWork Detail Agreement with the Georgia Department of Corrections


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COBB COUNTY SUPPORT SERVICES AGENCY



ITEM NO.

Property Management

1 To approve Supplemental Agreement No. 1 to the contract with Allsouth Sprinkler Company for the 2011 SPLOST Juvenile Court renovation project.

2 To approve a design/build contract with Peter Brown Construction, Inc., for the design, project fee, and general conditions costs of the new air traffic control tower at Cobb County Airport-McCollum Field.

3 To approve Supplemental Agreement No. 1 (final) to the contract with Q.T. Contracting, Inc., d/b/a Powers Heating and Air, for the 2011 SPLOST Heating, Ventilating, and Air Conditioning project at the 10 East Park Square Computer Room-Administration Building.

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FROM: John A. Reida, Director

This item has been electronically signed by:John A. Reida, Director

DATE: July 9, 2013

PURPOSE To approve Supplemental Agreement No. 1 to the contract with Allsouth Sprinkler Company for the 2011 SPLOST Juvenile Court renovation project.

BACKGROUND On June 23, 2009, the Board approved a space allocation plan whereby the Juvenile Court would be relocated to the Superior Court North building. Renovation of the former Superior Court North building for the Juvenile Court and its funding of $2,220,750.00 was approved by the Cobb County voters as part of the 2011 SPLOST program. On November 23, 2010, the Board approved the interior design for the renovation. On February 14, 2012, the Board approved commencement of the renovation work. On June 26, 2012, the Board of Commissioners approved a contract with Allsouth Sprinkler Company for the fire suppression sprinkler system for the Juvenile Court relocation project. During the demolition phase of the project conducted by Property Management, large sections of duct work had to be removed, and in this process certain sections of sprinkler lines on the 5th floor were damaged. This Supplemental Agreement addresses the additional costs associated with the repair. Original Contract Amount $103,790.00Supplemental Agreement No. 1 $3,150.00Adjusted Contract Amount $106,940.00

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FUNDING Funding is available in the 2011 SPLOST project budget as follows: 345-110-E085-8005-E0850-C (Juvenile Court Construction) $3,150.00 Increase GAE 345062612802 345-110-E085-8113 (Plumbing Installations) $3,150.00

RECOMMENDATION The Board of Commissioners approve Supplemental Agreement No. 1 to the contract with Allsouth Sprinkler Company, in the amount of $3,150.00, for renovation at the Juvenile Court, located at 32 Waddell Street; authorize the corresponding budget transaction; and further authorize the Chairman to execute the necessary documents.


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FROM: John A. Reida, Property Management Director Faye DiMassimo, Transportation Agency Director

This item has been electronically signed by:John A. Reida, Director Faye DiMassimo, Director

DATE: July 9, 2013

PURPOSE To approve a design/build contract with Peter Brown Construction, Inc., for the design, project fee, and general conditions costs of the new air traffic control tower at Cobb County Airport-McCollum Field.

BACKGROUND

On December 20, 2012, the Board of Commissioners authorized the advertisement for and issuance of a Request for Qualifications (RFQ) and authorized the submission of a grant application to the Federal Aviation Administration (FAA) for the design and construction of a new air traffic control tower. The RFQ was advertised in the Marietta Daily Journal on January 25, 2013, and on February 1, 8, and 15, 2013. Proposals were received on March 14, 2013. Eight firms responded. The following selection committee was approved for this project: Bill Thomas (Purchasing Department), John Morey (DOT), Karl Von Hagel (DOT), Allen Kronenberger (Property Management), and Tom Bailey (Water Department). The selection committee reviewed the consultants’ qualifications, conducted interviews with certain firms, and rank ordered the top firms in order of most qualified. Advising the selection committee were Pat Riley (County Attorney’s Office) and Jim Pehrson, Finance Director (Finance). The selection committee reviewed the proposals and ranked the firms based on their understanding of the project, proposed staffing and approach, availability and financial stability. On May 14, 2013, the Board approved the ranking of the three most qualified firms for the design and construction of the new air traffic control tower and authorized negotiations for a

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design/build contract beginning with the top ranked firm, Peter Brown Construction, Inc. The selection committee met with Peter Brown Construction, Inc., and discussed the requirements of the Control Tower and all elements of the project scope, which is unique to this particular type of project, along with the design/builder handling of the necessary approvals required by various officials during the design/build process. The Departments recommend approval of a contract with Peter Brown Construction, Inc., the top ranked design/build firm, for design/build services for the new air traffic control tower in an amount not to exceed $734,004.00. This total includes design costs of $272,531.00, consisting of architect fee, civil design fee, mechanical engineering, electrical engineering, and plumbing engineering fees. Design costs also include survey fee, subsurface exploration fee, and fees to complete all FAA documentation requirements throughout the term of the project. Project fee costs of $135,733.00 include all design/build costs throughout the term of the project. Project general conditions costs of $325,740.00 include items required during the term of the project such as trailer, office equipment, office staff and construction facilities. The combined total cost is $734,004.00. Once the County and Peter Brown Construction, Inc., finalize the design and the design/builder determines the Guaranteed Maximum Price (GMP), a recommendation to proceed with the construction will be presented to the Board of Commissioners, anticipated in the Fall of 2013. Once a GMP for construction has been established, the project will be eligible for FAA and State of Georgia grant funding to reimburse Cobb County up to 50% of eligible costs. The State of Georgia has reviewed the proposed design/build fees and found them to be reasonable and responsive. Once a grant has been offered, an agenda item will be presented to the Board for authorization to accept and appropriate the grant funding.

FUNDING Available in the Grant Fund with the following interfund transfer of funding from the Airport Division's FY13 approved Reserve budget:

Transfer from: 010-050-0720-8852 (Fund Balance-Reserves) $734,004.00

Transfer to:270-050-G034-8120 (Professional Svcs-Bldgs & Structures)

$734,004.00

RECOMMENDATION The Board of Commissioners approve a design/build contract with Peter Brown Construction, Inc., in a total amount not to exceed $734,004.00, to include design costs of $272,531.00, project fee costs of $135,733.00, and project general condition costs of $325,740.00, for the new air traffic control tower at Cobb County Airport–McCollum Field, MIS Contract No. 000720; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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FROM: John A. Reida, Director

This item has been electronically signed by:John A. Reida, Director

DATE: July 9, 2013

PURPOSE To approve Supplemental Agreement No. 1 (final) to the contract with Q.T. Contracting, Inc., d/b/a Powers Heating and Air, for the 2011 SPLOST Heating, Ventilating, and Air Conditioning project at the 10 East Park Square Computer Room-Administration Building.

BACKGROUND

The Heating, Ventilating, and Air Conditioning (HVAC) projects scheduled for 2012 were approved by the citizens in the 2011 SPLOST. Meetings were held with the Information Services computer room staff to address their concerns about the reliability of the Liebert units serving the data room and also to address the need for a back up unit. The 2011 SPLOST project addresses these issues. On July 16, 2012, Property Management contracted with Lilly Young & Associates, Inc., in the amount of $17,500.00. A portion of this fee was for the engineering design of the 2011 SPLOST HVAC project at the Administration Building. Property Management and the Information Services staff worked with the designer to select the appropriate equipment. On October 9, 2012, the Board of Commissioners awarded a contract to Q.T. Contracting, Inc., d/b/a Powers Heating and Air, in the amount of $199,997.00, for the 2011 SPLOST HVAC project at the Administration Building Computer Room. Supplemental Agreement No.1 (final), in the deductive amount of $966.19 provides for changing the specification. It was determined that some of the existing duct work could be cleaned and re-used feeding one of the new Liebert HVAC units.

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Original Contract Amount $199,997.00

Supplemental Agreement No. 1 (final) (966.19)

Adjusted Contract Amount $199,030.81

FUNDING A Savings to the SPLOST Fund. Decrease GAE 345100912703 345-110-E076-8435-E0760-C ( $966.19)

RECOMMENDATION The Board of Commissioners approve Supplemental Agreement No.1 (final) to the contract with Q.T. Contracting, Inc., d/b/a Powers Heating and Air, in the deductive amount of $966.19, for the 2011 SPLOST Heating, Ventilating, and Air Conditioning project at the Administration Building Computer Room, 10 East Park Square; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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COBB COUNTY COMMUNITY DEVELOPMENT HEARINGS



ITEM NO.

Community Development Hearings

1 To request that an Appeal Hearing be conducted to determine if due cause exists to deny the Cobb County Beer and Wine Package License for ABH Corporation, doing business as Quik Pic Food Store, located at 340 Six Flags Dr., Suite A, Austell, Georgia 30168, Khubaib Hussain, licensee.

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DATE: July 9, 2013

PURPOSE To request that an Appeal Hearing be conducted to determine if due cause exists to deny the Cobb County Beer and Wine Package License for ABH Corporation, doing business as Quik Pic Food Store, located at 340 Six Flags Dr., Suite A, Austell, Georgia 30168, Khubaib Hussain, licensee.

BACKGROUND On March 14, 2013, the Cobb County Business License Division Manager denied the Cobb County Beer and Wine Package License Change of License Application for ABH Corporation, doing business as Quik Pic Food Store, 340 Six Flags Dr., Suite A, Austell, Georgia 30168. Mr. Hussain appealed this decision to the Cobb County License Review Board on April 25, 2013. After considering all evidence and testimony presented, the License Review Board upheld the denial of the beer and wine package license for ABH Corporation, doing business as, Quik Pic Food Store, 340 Six Flags Dr., Suite A, Austell, Georgia 30168. Khubaib Hussain has appealed the License Review Board’s decision to the Board of Commissioners.

FUNDING N/A

RECOMMENDATION

The Board of Commissioners conduct an Appeal Hearing to consider if due cause exists to deny the Cobb County Beer and Wine Package License for ABH Corporation, doing business as Quik Pic Food Store, located at 340 Six Flags Dr., Suite A, Austell, Georgia 30168, Khubaib Hussain,

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licensee.

ATTACHMENTSAppeal Form filed by ABH Corporation, doing business as, Quik Pic Food Store

Letter from Business License Division Manager denying the alcoholic beverage license for Quik Pic Food Store

Letter from the Business License Division Manager including hearing procedures


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PUBLIC COMMENT (CONCLUSION OF MEETING)

JULY 9, 2013

Those persons wishing to address the Board of Commissioners will please sign up on the "Public Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table near the front of the room (under the overhead screen). Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please note that there are separate sheets for beginning of meeting and end of meeting with six (6) positions on each sheet. Persons signed up to address the Board will be called upon by the County Attorney and will please come forward to make their remarks from the podium. Each speaker will be allotted a maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their comments toward the Chairman only. The Board is pleased to offer this opportunity at each regular meeting.

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APPOINTMENTS

AGENDA COVER


ITEM NO.

1 To approve Board of Commissioners re-appointment of Dan Post and the appointment of Lieutenant Everett Cebula to the Department of Children and Services (DFCS) Board.

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Cobb County Board of Commissioners Tim Lee, Chairman



FROM: Tim Lee, Chairman

This item has been electronically signed by:Tim Lee, Chairman

DATE: July 9, 2013

PURPOSE To approve Board of Commissioners re-appointment of Dan Post and the appointment of Lieutenant Everett Cebula to the Department of Children and Services (DFCS) Board.

BACKGROUND The re-appointment and appointment are Board of Commissioners appointments that are appointed by the Board: Dan Post and Lieutenant Everett Cebula.

FUNDING N/A

RECOMMENDATION The Board approve Board of Commissioners re-appointment of Dan Post and the appointment of Lieutenant Everett Cebula to the Department of Family and Children Services (DFCS) Board.

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COMMISSIONERS' PUBLIC ADDRESS

JULY 9, 2013

(Per Section 2.01.01 of the Rules of Procedure of the Board)

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RESPONSE TO PUBLIC COMMENT

(FOR INFORMATION ONLY)


ITEM NO.

1 Letters in response to public comments on May 28, 2013.

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DATE: July 9, 2013

PURPOSE Letters in response to public comments on May 28, 2013.

ATTACHMENTSLetter to Joseph Pond

Letter to Rosalind Neville

Letter to Larry Savage

Attachment to letter to Larry Savage

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Agenda 7-9-2013

Documents

Transcript of Agenda 7-9-2013