Agenda

AgendaAgenda

1.1. HSD Safety and Health Procedural Handbook ReviewHSD Safety and Health Procedural Handbook Reviewa.a. Policies, regulations, purpose and responsibilitiesPolicies, regulations, purpose and responsibilitiesb.b. Committee structure, meetings, roles and responsibilitiesCommittee structure, meetings, roles and responsibilitiesc.c. Employee / Employer roles and responsibilitiesEmployee / Employer roles and responsibilities

2.2. E-Learning Overview / Training SessionE-Learning Overview / Training Session3.3. Procedures for Dealing with Safety and Health ConcernsProcedures for Dealing with Safety and Health Concerns

a.a. Dangerous WorkDangerous Workb.b. Procedures for Reporting Accidents / IncidentsProcedures for Reporting Accidents / Incidents

4.4. Inspections / Procedures / Inspection AreasInspections / Procedures / Inspection Areas5.5. Working Alone ProceduresWorking Alone Procedures6.6. Inspections / Case StudiesInspections / Case Studies7.7. ResourcesResources

a.a. Safe Work BulletinsSafe Work Bulletinsb.b. Safe Work ProceduresSafe Work Proceduresc.c. WebsitesWebsites

8.8. Questions and AnswersQuestions and Answers

You don’t have to know You don’t have to know all of the answers . . .all of the answers . . .

You only have to know You only have to know where to find the answers.where to find the answers.

Safety and Health OrientationSafety and Health Orientation Legislated (Workplace Legislated (Workplace

Safety and Health Act) Safety and Health Act) requirement to provide requirement to provide adequate safety and adequate safety and health traininghealth training

***** Demonstrate due ***** Demonstrate due diligence.diligence.

Acquaint employees and Acquaint employees and others to the expectations others to the expectations of HSD for health and of HSD for health and safety.safety.

Role of principals and Role of principals and employee reps.employee reps.

Procedures for reporting Procedures for reporting serious accidentsserious accidents

Workplace Safety Workplace Safety InspectionsInspections

Source: Bulletin No. 255 Source: Bulletin No. 255 October 2007October 2007

WSH Procedural WSH Procedural HandbookHandbook

Table of ContentsTable of Contents

Policies, Regulations, Purpose and Policies, Regulations, Purpose and ResponsibilityResponsibility

Committee StructuresCommittee StructuresMeetingsMeetingsWSH RepresentativesWSH RepresentativesEducationEducationResponsibilities of WSH TeamResponsibilities of WSH Team

Table of ContentsTable of Contents

Procedures for Dealing with Safety and Procedures for Dealing with Safety and Health ConcernsHealth Concerns

Procedures for Dealing with Dangerous Procedures for Dealing with Dangerous WorkWork

Procedures for Reporting Accidents and/or Procedures for Reporting Accidents and/or IncidentsIncidents

Scheduled InspectionsScheduled InspectionsWork Alone GuidelinesWork Alone GuidelinesContractors / Self-Employed WorkersContractors / Self-Employed Workers

AppendixesAppendixes

A – Procedures for Reporting / FormA – Procedures for Reporting / FormB – Reporting Minor Injury / Incident B – Reporting Minor Injury / Incident

ReportReportC – WSH Inspection ChecklistsC – WSH Inspection ChecklistsD – Working Alone GuidelinesD – Working Alone GuidelinesCustodial Buddy Calling SystemCustodial Buddy Calling SystemHSD Freedom from Harassment PolicyHSD Freedom from Harassment Policy

Safety TriangulationSafety Triangulation

HSD Safety Committee

Employee Reps

Employer Reps

Safety Team

Workplace Safety and HealthWorkplace Safety and Health

General Policy StatementGeneral Policy Statement As a responsible educator and employer, the As a responsible educator and employer, the

Hanover School Division is committed to Hanover School Division is committed to maintain all facilities as safe and healthy maintain all facilities as safe and healthy places of employment and learningplaces of employment and learning. All . All facilities will be operated in compliance with facilities will be operated in compliance with provincial health and safety regulations.provincial health and safety regulations.

Hanover School DivisionHanover School Division recognizes the rightsrecognizes the rights, roles and responsibilities , roles and responsibilities

of all employees with respect to workplace of all employees with respect to workplace safety and health;safety and health;

recognizes that workplace safety and health is recognizes that workplace safety and health is ‘‘everyone’s responsibilityeveryone’s responsibility’ and requires all ’ and requires all employees to contribute to a safe and healthy employees to contribute to a safe and healthy environment; environment;

affirms that affirms that substandard safety and health substandard safety and health performance will not be acceptedperformance will not be accepted..

Hanover School DivisionHanover School Division

is committed to the is committed to the preventionprevention of occupational of occupational injuries and illnesses, to the injuries and illnesses, to the promotionpromotion of safety of safety and health consciousness and to the and health consciousness and to the ongoing ongoing educationeducation of all employees with respect to of all employees with respect to relevant provincial legislation and regulations for relevant provincial legislation and regulations for workplace safety and health;workplace safety and health;

accepts an overall responsibility to maintain a accepts an overall responsibility to maintain a comprehensivecomprehensive workplace safety and health workplace safety and health program;program;

Purpose and Purpose and ResponsibilityResponsibility

The Hanover School Division Workplace Safety The Hanover School Division Workplace Safety and Health Committee enables employees and and Health Committee enables employees and administration of the division to administration of the division to work togetherwork together to to provide and to provide and to maintain safe and healthy places maintain safe and healthy places of employment and learning for all who use of employment and learning for all who use divisional facilities.divisional facilities.

ObjectivesObjectives To To promote education and training programspromote education and training programs that that

develop the knowledge and skills required for all develop the knowledge and skills required for all individuals in the workplace to exercise their rights individuals in the workplace to exercise their rights and responsibilities in maintaining a safe and healthy and responsibilities in maintaining a safe and healthy environment.environment.

To ensure that all personnel are required to support To ensure that all personnel are required to support the workplace safety and health program of the the workplace safety and health program of the division and that all employees, volunteers and division and that all employees, volunteers and students students make health and safety part of every make health and safety part of every activityactivity. They are required to follow the policy and . They are required to follow the policy and regulations of the Hanover School Division, which regulations of the Hanover School Division, which were established in accordance with provincial and were established in accordance with provincial and local health and safety laws and regulations. local health and safety laws and regulations.

ObjectivesObjectives

To assist workers and the employer to identify, To assist workers and the employer to identify, record, examine, evaluate and resolve safety record, examine, evaluate and resolve safety and health concerns in the workplace;and health concerns in the workplace;

To develop practical procedures and conditions To develop practical procedures and conditions in the workplace to help achieve the highest in the workplace to help achieve the highest possible degree of safety and health for all. possible degree of safety and health for all.

Committee StructureCommittee Structure

The employer representatives are as following:The employer representatives are as following: Trustee – Co-chair of WSH Committee Trustee – Co-chair of WSH Committee / Cyndy / Cyndy

FriesenFriesen Trustee – Trustee – Lynn BarkmanLynn Barkman Superintendent / CEO – Chief Safety Officer Superintendent / CEO – Chief Safety Officer

(Personnel) / (Personnel) / Ken KlassenKen Klassen Assistant Superintendent – Assistant Safety Officer Assistant Superintendent – Assistant Safety Officer

(Program – Students) / (Program – Students) / Chris GudziunasChris Gudziunas Buildings and Grounds Supervisor – Assistant Buildings and Grounds Supervisor – Assistant

Safety Officer (Buildings and Grounds) Safety Officer (Buildings and Grounds) / Bob Proulx/ Bob Proulx Safety Program Coordinator Safety Program Coordinator / Robert Warkentin/ Robert Warkentin

Committee StructureCommittee Structure

The employee representatives are as follows:The employee representatives are as follows:

Hanover Teachers’ Association of the Manitoba Teachers’ Hanover Teachers’ Association of the Manitoba Teachers’ Society – Society – Ron OulionRon Oulion

Hanover Association of Principals / Council of School Leaders / MTS - Mike Koester

Non-unionized Support Staff – Susan Nickel CLAC (Educational Assistants) - Carla Simonin CLAC (Custodians) / Cory Wiebe Vocational Teacher Representative from SRSS School

Committee/ Grant May

Structure of MeetingsStructure of Meetings

Regular meetings will be held a minimum of Regular meetings will be held a minimum of four timesfour times each school year (from September each school year (from September to June) during regular school hours.to June) during regular school hours.

There will be There will be Co-chairsCo-chairs – one representing the – one representing the employer and one representing the employer and one representing the employees. The meetings will be chaired on employees. The meetings will be chaired on an alternating basis, by the employer and an alternating basis, by the employer and employee co-chairs.employee co-chairs.

Structure of MeetingsStructure of Meetings Minutes of the meetingsMinutes of the meetings will be forwarded within will be forwarded within

ten days to:ten days to:

The Board of Trustees of the Hanover School The Board of Trustees of the Hanover School DivisionDivision

Workplace Safety and Health Division of the Workplace Safety and Health Division of the Provincial Department of LabourProvincial Department of Labour

Workplace Safety and Health Committee Workplace Safety and Health Committee RepresentativesRepresentatives

Workplace Representatives in each workplace – Workplace Representatives in each workplace – to be posted in each workplaceto be posted in each workplace

School PrincipalsSchool Principals CustodiansCustodians

Scheduled MeetingsScheduled MeetingsOctober 1, 2008 WSH Worksite

Inspection Report #1 Due

School WSH Team inspects building and grounds.

October 16, 2008 HSD Divisional WSH Mtg. #1

1:00 PM Meeting - HSD Admin. Office

December 4, 2008 WSH Worksite Inspection Report #2

School WSH Team inspects building and grounds.

December 18, 2008 HSD Divisional WSH Mtg. #2


Scheduled MeetingsScheduled Meetings

March 5, 2009 WSH Worksite Inspection Report #3 Due

School WSH Team inspects building and grounds

March 19, 2009 HSD Divisional WSH Mtg.


April 30, 2009 WSH Worksite Inspection Report # 4 Due

School WSH Team inspects building and grounds

May 14, 2009 HSD Divisional WSH Mtg. #4


Roles and Responsibilities Roles and Responsibilities of Employee of Employee

RepresentativesRepresentatives

WSH Employee RepWSH Employee Rep Each workplace will Each workplace will elect an employeeelect an employee of that workplace. of that workplace. The representative will work together with an appointed The representative will work together with an appointed

employer representative in each workplace to:employer representative in each workplace to:• carry out carry out local workplace inspectionslocal workplace inspections, , • handle local concerns and complaintshandle local concerns and complaints, , • participate in conducting investigations of participate in conducting investigations of serious serious

injuries and dangerous incidents or occurrencesinjuries and dangerous incidents or occurrences,, • liaiseliaise with and report to the divisional WSH with and report to the divisional WSH

Committee, Committee, • maintain up-to-date safety informationmaintain up-to-date safety information on the on the

workplace WSH bulletin board and serve as workplace WSH bulletin board and serve as workplace representative for all safety and health workplace representative for all safety and health concerns.concerns.

EducationEducation The Hanover School Division will provide WSH The Hanover School Division will provide WSH

Committee members and Workplace Committee members and Workplace Representatives with a Representatives with a minimum of two days minimum of two days of trainingof training related to workplace safety and related to workplace safety and health.health.

The Assistant Superintendent will approve The Assistant Superintendent will approve written requests for workplace safety and health written requests for workplace safety and health training from committee members or workplace training from committee members or workplace representatives. representatives.

On-Site RequirementsOn-Site Requirements A copy of the A copy of the HSD Workplace Safety and HSD Workplace Safety and

Health Procedural HandbookHealth Procedural Handbook for Divisional for Divisional Committee and Workplace WSH Committee and Workplace WSH Representatives should be posted in all Representatives should be posted in all schools. schools.

School School administrators are asked to review administrators are asked to review the handbook with all staff at the start of the handbook with all staff at the start of each year.each year.

WHIMSWHIMS binders should be clearly marked and binders should be clearly marked and easily accessible for Crisis Response Teams easily accessible for Crisis Response Teams in the event of an emergency involving any in the event of an emergency involving any chemical.chemical.

On-Site RequirementsOn-Site Requirements

Any chemical product used in the school must Any chemical product used in the school must have a have a Material Safety Data SheetMaterial Safety Data Sheet (MSDS) (MSDS) sheet on file. Chemicals of any type sheet on file. Chemicals of any type purchased for use in the school not ordered purchased for use in the school not ordered through the division, must have a copy of the through the division, must have a copy of the MSDS sheet in the WHIMS binder and a copy MSDS sheet in the WHIMS binder and a copy on file at the division. on file at the division. Instructions for the use of the chemical must be followed and all chemicals stored under lock and key when not being used by school employees.

WSH Bulletin BoardWSH Bulletin Board

Each workplace will have a bulletin board Each workplace will have a bulletin board dedicated to WHSdedicated to WHS

Use part of an existing board or talk to Use part of an existing board or talk to your supervisor about getting a new oneyour supervisor about getting a new one

Board must be Board must be marked as WHS boardmarked as WHS boardResponsibility of workplace rep to maintain Responsibility of workplace rep to maintain

boardboardPostings can includePostings can includeHSD HSD WHS ManualWHS Manual

WSH Bulletin BoardWSH Bulletin Board

MinutesMinutes of committee meetings of committee meetingsSummary of incident Summary of incident investigationsinvestigationsWorkplace inspection Workplace inspection reportsreportsList of membersList of members on the committee on the committee

(workplace reps and divisional members)(workplace reps and divisional members)Safety Safety bulletinsbulletins or safety posters or safety postersHSD Freedom from HSD Freedom from Harassment PolicyHarassment Policy

Agenda

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