Agenda 5-23-2016
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May 23, 2016
TAB
REGULAR MEETING - CALL TO ORDER - 7:00 PM
PRESENTATIONS ...................................................................................................... 1
SUNTRUST PARK UPDATE ...................................................................................... 2
PUBLIC COMMENT .................................................................................................... 3
CONSENT ................................................................................................................... 4
TRANSPORTATION AGENCY ................................................................................ 5
PUBLIC SERVICES AGENCY . ................................................................................. 6
COUNTY MANAGER .................................................................................................... 7
FINANCE ...................................................................................................................... 8
PUBLIC COMMENT .................................................................................................... 9
COMMISSIONERS' PUBLIC ADDRESS .................................................................... 10
ADJOURN
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PRESENTATIONS
AGENDA COVER
REGULAR MEETING OF MAY 23, 2016
ITEMNO.
1 To present certificates of recognition to Girl Scout Troop #2910 for their work toensure a supply of top-quality dog food for Our Pal's Place animal shelter.
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Cobb County Board of Commissioners JoAnn K. Birrell, Commissioner, District 3
100 Cherokee Street, Suite 300Marietta, Georgia 30090-7000(770) 528-3317 / fax: (770) 528-2606
TO: David Hankerson, County Manager
FROM: JoAnn K. Birrell, Commissioner, District 3
This item has been electronically signed by:
JoAnn K. Birrell, Commissioner, District 3
DATE: May 23, 2016
PURPOSE
To present certificates of recognition to Girl Scout Troop #2910 for their work to ensure asupply of top-quality dog food for Our Pal's Place animal shelter.
BACKGROUND
After a visit to Our Pal’s Place animal shelter in Marietta, 10-year-old Girl Scout OliviaDeAmicis and fellow members of her Atlanta-based Girl Scout troop #2910 petitioned SolidGold Pet Food’s CEO, Bob Rubin, to ensure a supply of top-quality dog food for the shelter’spets.
On a mission to earn her Bronze Merit Badge, Olivia was volunteering with her Girl Scout troopat Our Pal’s Place animal shelter when she realized that the food the shelter’s animals receivedwas not the same as what her family fed their pets at home. Olivia sent a personal note to theCEO of the brand her family chose for their own pets, Solid Gold. Through on-going appeals,Olivia’s efforts resulted in a year’s supply of pet food for Marietta-based Our Pal’s Place animalshelter and a Bronze Merit Badge for the young ladies of Troop #2910.
The young ladies of the Troop are: Annelise Antrobus, Samantha Carlsen, Megan Cormier,Olivia DeAmicis, Jillian Green, Kate Halfon, Jessica Holmes, Betsy Jarosick, and Kelly Keith.The Troop leaders are Melissa Carlsen and Robin Keith.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners present certificates of recognition to Girl Scout Troop #2910 fortheir efforts on behalf of Our Pal's Place animal shelter.
Comm. Dist.
3
Agenda Item Number. 1
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SUNTRUST PARK UPDATE
AGENDA COVER
REGULAR MEETING OF MAY 23, 2016
ITEMNO.
1 To provide an update on the status of the SunTrust Park project to the Board ofCommissioners and the public.
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Cobb CountyCounty Manager 's OfficeDavid Hankerson, County Manager
100 Cherokee Street, Suite 300Marietta, Georgia 30090-7000(770) 528-2600 / fax: (770) 528-2606
TO: Board of Commissioners
FROM: David Hankerson, County Manager
This item has been electronically signed by:
David Hankerson, County Manager
DATE: May 23, 2016
PURPOSE
To provide an update on the status of the SunTrust Park project to the Board of Commissionersand the public.
BACKGROUND
The Board of Commissioners appointed the County Manager, David Hankerson, as the countyrepresentative on the stadium project at the Board of Commissioners' meeting on July 8, 2014.And, further directed the County Manager to provide an update during the second publicmeeting of each month on the status of the project.
FUNDING
N/A
RECOMMENDATION
Board of Commissioners receive the County Manager's update on the SunTrust Park project.
Comm. Dist.
All
Agenda Item Number. 1
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PUBLIC COMMENT (BEGINNING OF MEETING)
MAY 23, 2016
Those persons wishing to address the Board of Commissioners will please sign up on the "PublicComment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a tablenear the front of the room (under the overhead screen).
Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Pleasenote that there are separate sheets for beginning of meeting and end of meeting with six (6)positions on each sheet.
Persons signed up to address the Board will be called upon by the County Attorney and willplease come forward to make their remarks from the podium. Each speaker will be allotted amaximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct theircomments toward the Chairman only.
The Board is pleased to offer this opportunity at each regular meeting.
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CONSENT AGENDA
REGULAR MEETING OF MAY 23, 2016
ITEMNO.
WATER SYSTEM AGENCY
Engineering
1 To authorize the advertisement for and conduct of a public hearing for employment ofconsultant services where contract fees will likely exceed $100,000.00 for NorthwestCobb Commercial Sewer Assessment Area, Program No. S1119.
2 To approve a construction contract with K. M. Davis Contracting Co., Inc. forBrookwood Drive Water Main Replacement, Program No. W2299.
3 To approve a construction contract with Tippins Contracting Co., Inc. for Gaydon
Station Water Main Replacement, Program No. W2294.
4 To authorize the advertisement for and conduct of a public hearing for employment ofconsultant services where contract fees will likely exceed $100,000.00 for FY 16Collection System Flow Monitoring Services, Program No. C0143.
TRANSPORTATION AGENCY
Administration
5 To determine that circumstances are such that it is necessary to proceed with
condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et. seq.,on three parcels on West Sandtown Road, Phase 2, Project No. D6250.
6 To determine that 0.0221 acres of fee simple right-of-way, located in Land Lot 769 ofthe 17th District, 2nd Section, Cobb County, is no longer needed for public roadwaypurposes, and to determine that it may be sold and conveyed in accordance with thecriteria set forth in the applicable provisions of State law and County Ordinances.
Airport
7 To approve a contract with Astra Group, Inc., for construction of North Apron
Rehabilitation and Expansion at Cobb County International Airport–McCollum Field,Project No. F008, CCDOT Contract No. 000972.
8 To approve a contract with Navcon, LLC for construction of Medium Approach LightSystem with Sequenced Flashers at Cobb County International Airport–McCollumField, Project No. S012, CCDOT Contract No. 000973.
9
To approve Supplemental Agreement No. 1 to Project No. S012-TO#01 to the 2014Master Task Order Contract with Prime Engineering, Inc. for constructionadministration services for the Medium Approach Light System with Sequenced
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Flashers project at Cobb County International Airport–McCollum Field, CCDOTContract No. 000820.
10 To approve Supplemental Agreement No. 2 to Work Order No. E3 with Michael BakerInternational, Inc. for construction administration services for North ApronRehabilitation and Expansion at Cobb County International Airport–McCollum Field,Project No. F008, CCDOT Contract No. 000906.
11 To approve a request by Hawthorne Global Aviation Services, LLC to enter into a ten-year sublease and operating agreement, to include two renewable five-year options,with H&L Aircraft Service, Inc., for aircraft maintenance services at Cobb CountyInternational Airport – McCollum Field.
Engineering
12 To approve Master Task Order Contracts with 17 firms to provide professionalservices in the areas of: Category A – Transportation, Planning & EnvironmentalServices; Category B – Highway Design: Roadway, Bridge, Surveying & Geotechnical;Category C – Traffic Engineering; Category D – Transit; and Category E – Aviation.
13 To approve the Department of Transportation’s Prequalified List of Engineering andAssociated Specialty Firms available to be utilized for the procurement of professionalservices for the 2016-2017 prequalification period.
Planning
14 To authorize the advertisement for and conduct of a public hearing prior to expending$100,000.00 or more to perform planning services for development of a Cobb CountyBicycle and Pedestrian Improvement Plan Update, Phase 1, and authorize the issuanceof a Request for Proposals to secure these services.
15 To authorize the advertisement for and conduct of a public hearing prior to expending$100,000.00 or more for planning services to develop a Transit Service Plan forCobbLinc, a service of Cobb Community Transit, and authorize the issuance of aRequest for Proposals to secure these services.
Transit
16 To adopt a resolution authorizing the submission of a FY16 Section 5337 Grantapplication to the Federal Transit Administration for transit capital and operating-related projects, and authorize the acceptance of allocated Section 5337 Grant programfunding.
17 To adopt a resolution authorizing the submission of a FY16 Section 5339 Grantapplication to the Federal Transit Administration for transit capital projects, andauthorize the acceptance of allocated Section 5339 Grant program funding.
PUBLIC SERVICES AGENCY
Parks, Recreation, and Cultural Affairs
18
To authorize the acceptance of a grant award from the Georgia Department of Public
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Health for a Coaching Boys Into Men program.
SUPPORT SERVICES AGENCY
Information Services
19 To authorize advertisement for and conduct of a public hearing prior to expendingmore than $100,000.00 for professional services to enhance existing countywide GIS
datasets to include addition of multi-unit parcel information and reconciliation ofenterprise database systems and further authorize issuance of a Request for Proposalsto secure these services.
Property Management
20 To approve a contract with Pond Constructors, Inc. for Construction Manager at-Riskservices to build replacement Fire Station 18.
PUBLIC SAFETY AGENCY
Fire & Emergency Services21 To authorize the application for Homeland Security funds passed through the Georgia
Emergency Management Agency/Homeland Security for a Medical OperationsTactical Medical Response Vehicle.
22 To authorize the purchase of one heavy duty rescue truck from Pierce Manufacturing.
23 To authorize the acceptance and appropriation of revenues associated with the MOUbetween Cobb County Fire & Emergency Services and Kennesaw State University as astandard monthly reserve transaction.
24 To authorize the application for a grant from The Georgia Association of EMS for 48Model Uniform Core Criteria Compliant Rapid Response triage bag sets andassociated equipment.
25 To authorize the application for grant funds from the Atlanta Urban Area SecurityInitiative for equipment and training to upgrade the Hazardous Materials Teamresponse capabilities.
COMMUNITY DEVELOPMENT AGENCY
Administration
26 To approve a No Access and Tree Save easement agreement.
27 To adopt a resolution supporting the Marietta Housing Authority, WaltonConstruction Services, and Walton Communities application to construct apartmentunits utilizing Georgia Department of Community Affairs Tax Credits and/orfinancing from the Home Investment Partnership Program.
Business License
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28 To review a summary of the appeal hearing conducted by the License Review Boardfor SDC 33, LLC d/b/a Cafe 33.
FINANCE
29 To accept a grant award from the Georgia Department of Economic Development,Workforce Division, to provide youth training and employment services through
CobbWorks, Inc.
30 To adopt a resolution adopting all budget amendments set forth in agenda items on thisdate.
STATE COURT
31 To authorize the DUI Court to apply for grant funding from the GeorgiaAccountability Court Funding Committee for the DUI Court program.
COUNTY CLERK
32 To approve the minutes of the following meetings:
May 9, 2016 - Special Called Meeting/Agenda Work SessionMay 10, 2016 - Regular Meeting of the BoardMay 17, 2016 - BOC Zoning Hearing (provided under separate cover)
MOTION: Motion to approve the Consent Agenda, and authorize execution of the necessary
documents by the appropriate County personnel.
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Cobb County Water System Stephen D. McCullers, P.E., Director
Customer Services Facility660 South Cobb DriveMarietta, Georgia 30060-3105(770) 423-1000
TO: David Hankerson, County Manager
FROM: Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE: May 23, 2016
PURPOSE
To authorize the advertisement for and conduct of a public hearing for employment ofconsultant services where contract fees will likely exceed $100,000.00 for Northwest CobbCommercial Sewer Assessment Area, Program No. S1119.
BACKGROUND
On April 26, 2016, the Board of Commissioners authorized creation of the Northwest CobbSewer Assessment Area. To move forward with implementation of the new Assessment Areathe Water System proposes to issue a Request for Proposals to select a consultant or consultingfirm to prepare a design of the proposed sanitary sewers. The scope of services will include fieldsurvey and data collection, route selection, preparation of preliminary and detailed designs,easement plat preparations, preparation of permit applications, preparation of bid documents,and bid assistance.
This public hearing is requested in accordance with Georgia Laws 1991, Page 4492, as follows:
" Before the Commission expends County funds of $100,000.00 or more to employ anindependent consultant or consulting firm or to conduct an independent study orsurvey, it shall hold a public hearing thereon. At least 15 days notice of the time and
lace of the hearing shall be published in a newspaper of general circulation in theCounty.”
FUNDING
Comm. Dist.
1
Agenda Item Number. 1
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N/A
RECOMMENDATION
The Board of Commissioners authorize the advertisement for and conduct of a public hearingprior to expending funds of $100,000.00 or more to employ design services for Northwest Cobb
Commercial Sewer Assessment Area, Program No. S1119.
ATTACHMENTS
Map
Public Notice
Agenda Item Number. 1
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NOTICE OF PUBLIC HEARINGCOBB COUNTY BOARD OF COMMISSIONERS
Notice is hereby given that on July 12, 2016, at 9:00 a.m., the Board of Commissioners of CobbCounty will hold a public hearing regarding consultant or consulting firm services expected toexceed $100,000.00 and involving the following:
Northwest Cobb Commercial Sewer Assessment Area, Program No. S1119
This public hearing will be held in the 2nd
Floor Commissioners’ Meeting Room, Cobb CountyBuilding, 100 Cherokee Street, Marietta, Georgia.
This May 23, 2016.
Advertise Dates:June 24, July 1, and July 8, 2016Legal Line Advertisement
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Cobb County Water System Stephen D. McCullers, P.E., Director
Customer Services Facility660 South Cobb DriveMarietta, Georgia 30060-3105(770) 423-1000
TO: David Hankerson, County Manager
FROM: Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE: May 23, 2016
PURPOSE
To approve a construction contract with K. M. Davis Contracting Co., Inc. for BrookwoodDrive Water Main Replacement, Program No. W2299.
BACKGROUND
The Brookwood Drive area is currently served by 8-inch transite pipe water mains that aresubject to periodic failure and ongoing repair demands. The proposed project will address thesedeficiencies and bring the area up to current Water System standards. The project includesabandoning the use of the existing water mains and replacement with approximately 600 linearfeet of 6-inch, 5,800 linear feet of 8-inch, and 2,600 linear feet of 12-inch ductile iron watermain and related appurtenances along Brookwood Drive from the East-West Connector to ClayRoad.
Bids for construction were received on April 28, 2016, and results of the bid were as follows:
K. M. Davis Contracting Co., Inc. $ 977,945.00
Tippins Contracting Co., Inc. $ 989,108.00Wade Coots Company, Inc. $1,090,730.00Steele & Associates, Inc. $1,191,770.00G. S. Construction, Inc. $1,236,225.00D & H Construction Company $1,256,147.75The Dickerson Group, Inc. $1,376,654.70McCart Pipeline, Inc. $1,421,935.00
Comm. Dist.
4
Agenda Item Number. 2
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FUNDING
Funding is available in the Water System’s CIP Budget as follows:
Transfer from:
Unidentified New/Replacement Water Main
Brookwood Drive Water Main Replacement
Transfer to:Brookwood Drive Water Main Replacement
Preliminary Estimate 510-500-5754-8005 W1503-Z $ 157,405.00
Preliminary Estimates 510-500-5754-8005 W2299-Z $ 850,000.00 $1,007,405.00
Construction 510-500-5754-8260 W2299-C $ 977,945.00Interest Expense on Retainage 510-500-5754-6613 W2299-A $ 4,900.00Materials & Supplies 510-500-5754-8265 W2299-M $ 5,000.00Contingency 510-500-5754-8810 W2299-T $ 19,560.00Total $1,007,405.00
RECOMMENDATION
The Board of Commissioners approve a construction contract with K. M. Davis ContractingCo., Inc., in the amount of $977,945.00, for Brookwood Drive Water Main Replacement,Program No. W2299; authorize the corresponding budget transactions; and further authorize theChairman to execute the necessary documents.
ATTACHMENTS
Map
Agenda Item Number. 2
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