AGENDA - Manitouwadge 2015... · 01 Minutes of the Regular Meeting ofMarch 11,2015. 04 DEPUTATIONS...

REGULAR MEETING OF COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF MANITOUWADGE TO BE HELD IN THE

COUNCIL CHAMBERS, MUNICIPAL ADMINISTRATION COMPLEX, l'VIANITOUWADGE, ONTARIO ON WEDNESDAY, MARCH 25,2015 AT THE

HOUR OF 7:00P.M.

AGENDA

01 CALL TO ORDER

02 PECUNIARY INTEREST

03 ADOPTION OF MINUTES OF PREVIOUS COl'VIl\UTTEE AND REGULAR MEETINGS

01 Minutes of the Regular Meeting ofMarch 11,2015.

04 DEPUTATIONS

None

05 DISBURSEMENTS

01 Disbursement Sheet No. 2015-05 for $342,182.03

06 CORRESPONDENCE

01 Inspection of Approved 2015-2106 Annual \York Schedule from the Ministry of Natural Resources.

02 Letter hand delivered to Mayor Major from Our Lady of Lourdes Grade 3 Class regarding ideas for the NWMO grant.

07 PETITIONS

None

08 BY-LA\V

01 Being a By-law to authorize The Corporation of the Township of Manitouwadge to enter into a Lease Agreement with Bell Mobility Inc.

02 Being a By-law to enter into an Voter List Management Service Agreement between The Corporation of the Township

AGENDA -2- MARCH 25, 2015

ofManitouwadge and Comprint Systems Incorporated (doing business as Data Fix). Administration Report No. ADM20 15-05, submitted by Cecile Kerster, Municipal Manager Clerk, dated March 23, 2015, regarding agreement to extend the Voter List Management Services to December 31, 2018.

09 NEW BUSINESS

01 Administration Report No. PW20 15-06, submitted by Orner Collin, Superintendent regarding Spring Clean Up Week.

02 Administration Report No. PW2015-07, submitted by Orner Collins, Public Works Superintendent dated March 19,2015, regarding 2014 Water Treatment Subsystem Class I & Water Distribution Subsystem Class I Annual Report

03 Administration Report No. PW20 15-08, submitted by Orner Collins, Public Works Superintendent dated March 19,2015, regarding 2014 Wastewater Collection System Class II and Wastewater Treatment System Class I Annual Report.

04 Correspondence from Paul Richard regarding the position of Health and Safety rep for Local3487.

05 Community Services Department Surplus Equipment Listing dated March 18, 2015.

10 OLD BUSINESS

None

11 REPORTS AND COMJ\tliTTEES

01 Report submitted by Councillor Dunnill, regarding the attendance at the Thunder Bay District Municipal League Annual Meeting and Spring Conference on February 27-28,2014 for information purposes.

02 Report submitted by Councillor Dunnill, regarding the attendance at the OGRA/ROMA Combined Conference in Toronto on February 22-25,2015.

03 Minutes of Meeting: Thunder Bay District Municipal League Board Meeting dated February 26, 2015.

AGENDA -3- MARCH 25, 2015

04 Minutes of the Thunder Bay District Health Unit Board of Health Meeting held on January 21,2015.

12 MOTIONS AND NOTICES OF MOTION

None

13 RESOLUTION TO GO INTO CLOSED SESSION

None

14 ADJOURL~MENT

************************

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF MANITOUWADGE, HELD IN THE

COUNCIL MARCH 11, 2015 AT THE HOUR OF 7:00P.M.

PRESENT: Mayor Andy Major Councillor Edward Dunnill Councillor Ray Lelievre Councillor Sheldon Plummer Councillor Peter Ruel

ABSENT: 0

STAFF: Cecile Kerster, Municipal Manager Clerk Paula McCloskey, Director of Community Services Margaret Hartling, Treasurer/Deputy Clerk Orner Collin, Public Works Superintendent Owen Cranney, Fire Chief/Official Building Inspector/ Airport Manager

PUBLIC: 2

01 CALL TO ORDER

RESOLUTION NO. 2015-67 Moved by: Councillor Rue! Seconded by: Councillor Dunnill

RESOLVED THAT: the Regular Meeting commence at the hour of7:00 p.m.

02 PECUNIARY INTEREST

None

03 ADOPTION OF MINUTES OF PREVIOUS COMMITTEE AND REGULAR MEETINGS

01 Minutes of the Regular Meeting held on February 11,2015.

RESOLUTION NO. 2015-68 Moved by: Councilior Lelievre Seconded by: Councillor Rue!

RESOLVED THAT: the Minutes ofthe Regular Meeting of February 11,2015 are adopted as circulated.

CARRIED 04 DEPUTATIONS

None

CARRIED 05 DISBURSEMENTS

01 Disbursement Sheet No. 2015-04 for $464,834.54

RESOLUTION NO. 2015-69 Moved by: Councillor Plummer Seconded by: Councillor Rue!

RESOLVED THAT: Disbursement Sheet No. 2015-04 for Four Hundred and Sixty-four Thousand, Eight Hundred and Thirty-four dollars and Fifty-four cents ($464,834.54), as provided to Council for information purposes only.

CARRIED

Page 1 of9

MINUTES OF MEETING MARCH 11,2015

06 CORRESPONDENCE

01 Correspondence from Mr. Andrew Earner, Commander- Business Management Bureau from the Ontario Provincial Police dated January 26, 20 15, regarding accountability and reporting transparency to Police Services Boards and Municipalities.

02 Correspondence from Carol Hughes, MP,dated January 29, 2015, regarding policy changes in the 3500 MHz Band and a New Licensing Process in Rural Areas.

03 Correspondence from Shara Lavallee, Deputy Clerk from the Township of Gillies dated February 12, 2015, relating to the Chicken Farmers of Ontario Exempt Flock Limit.

RESOLUTION NO. 2015-70 Moved by: Councillor Lelievre Seconded by: Councillor Ruel

RESOLVED THAT: correspondence items 06-0 I to and 06-03 be received and filed.

CARRIED 07 PETITIONS

None.

08 BY-LAWS

01 Being a By-law to authorize The Corporation of the Township of Manitouwadge to enter into a Lease Agreement with Bell Mobility Inc.

RESOLUTION NO. 2015-71 Moved by: Councillor Rue! Seconded by: Councillor Plummer

Being a By-law to authorize The Corporation of the Township of Manitouwadge to enter into a Lease Agreement with Bell Mobility Inc. be read a first and second time.

CARRIED

02 Being a By-law to amend By-law 2014-28 being a by-law to authorize an Ontario Community Infrastructure Fund formula Based Funding Contribution Agreement between HER MAJESTY THE QUEEN RIGHT OF ONT ARlO, as represented by the Ministry of Agriculture, Food and Rural Affairs.

RESOLUTION NO. 2015-72 Moved by: Councillor Plummer Seconded by: Councillor Dunnill

Being a By-law to amend By-law 2014-28 being a by-law to authorize an Ontario Community Infrastructure Fund formula Based Funding Contribution Agreement between HER MAJESTY THE QUEEN RIGHT OF ONT ARlO, as represented by the Ministry of Agriculture, Food and Rural Affairs.be read a first and second time.

RESOLUTION NO. 2015-73 Moved by: Councillor Rue!

CARRIED

Seconded by: Councillor Dunnill

Page 2 of9

MINUTES OF l.VIEETING MARCH 11, 2015

Being a By-law to amend By-law 2014-28 being a by-law to authorize an Ontario Community Infrastructure Fund formula Based Funding Contribution Agreement between HER MAJESTY THE QUEEN RIGHT OF ONT ARlO, as represented by the Ministry of Agriculture, Food and Rural Affairs.be read a third time, passed and numbered as By-law No. 2015-08 .

CARRIED

03 Being a By-law to amend By-law No. 2012-07, an Agreement with Stewardship Ontario for new Municipal Hazardous or Special Waste Services. Administration Report PW2015-03, submitted by Orner Collin, PW Superintendent regarding Amended Agreement, Municipal Hazardous Waste dated March 5, 2015.

RESOLUTION NO. 2015-74 Moved by: Councillor Lelievre Seconded by: Councillor Ruel

Being a By-law to amend By-law No. 2012-07, an Agreement with Stewardship Ontario for new Municipal Hazardous or Special Waste Services. be read a first and second time.

RESOLUTION NO. 2015-75 Moved by: Councillor Dunnill

CARRIED

Seconded by: Councillor Plummer

Being a By-law to amend By-law No. 2012-07, an Agreement with Stewardship Ontario for new Municipal Hazardous or Special Waste Services. be read a third time, passed and numbered as By-law No. 2015-09.

CARRIED

04 Being a By-law to enter into a service agreement with Ontario Clean Water Agency. Administration Report No. PW 2015-05, submitted by Orner Collin, PW Superintendent regarding Emergency Water Plant Coverage dated March 5, 2015.

RESOLUTION NO. 2015-76 Moved by: Councillor Dunnill Seconded by: Councillor Plummer

Being a By-law to enter into a service agreement with Ontario Clean Water Agency, be read a first and second time.

RESOLUTION NO. 2015-77 Moved by: Councillor Plummer

CARRIED

Seconded by: Councillor Lelievre

Being a By-law to enter into a service agreement with Ontario Clean Water Agency.be read a third time, passed and numbered as By-law No. 2015-10.

CARRIED 09 NEW BUSINESS

0 l Administration Report No. FBA20 15-0 l, submitted by Owen Cranney, Fire Chief, dated February 5, 2015, regarding the request for use of the building, 67 Shebandowan Street from Threads Your Community Closet dated October 18,2014.

Page 3 of9

MINUTES OF MEETING MARCH 11, 2015

Administration Report No. FBA20 15-04, submitted by Cecile Kerster, Municipal Manager Clerk, dated March 5, 2015, regarding request from THREADS use of Township of Manitouwadge Building.

RESOLUTION NO. 2015-78 Moved by: Councillor Lelievre Seconded by: Councillor Dunnill

RESOLVED THAT: Council is in receipt of Administration Report No. ADM20 15-04, submitted by Cecile Kerster, Municipal Manager Clerk, dated March 5, 2015, regarding request from THREADS- use of Township ofManitouwadge Building.

AND BE IT FURTHER RESOLVED THAT: upon conclusion of Councils review and consideration herein, Council selects the following option:

X Not approve the request from Threads Community Closet because it leaves the municipality open for liability in the event of an incident.

D Approve the request from Threads Community Closet.

CARRIED

02 Trial Balance by Department for the period ending February 28, 2015, as provided by Margaret Hartling, Treasurer/Deputy Clerk dated March 5, 2015.

RESOLUTION NO. 2015-79 Moved by: Councillor Ruel Seconded by: Councillor Plummer

RESOLVED THAT: Council is in receipt of Trial Balance by Department for the period ending February 28,2015, as provided by Margaret Hartling, Treasurer/Deputy Clerk dated March 5, 2015, which is accepted as received for information purposes.

CARRIED

03 Administration Report No. PW20 15-02, submitted by Orner Collin, Superintendent regarding Sidewalk snow clearing machine 1999 MTV attachment, dated March 5, 2015.

RESOLUTION NO. 2015-80 Moved by: Councillor Ruel Seconded by: Councillor Plummer

RESOLVED THAT: Council is in receipt of Administration Report No. PW20 15-02, submitted by Orner Collin, Superintendent regarding Sidewalk snow clearing machine 1999 MTV attachment, dated March 5, 2015.


D Repair the old unit and take the chance that it makes it through the winter without further repairs.

D Rent a unit to get us through the winter.

X Purchase a new snow blower attachment for the MTV unit to keep our pedestrian ways open safe this winter and future years ahead.

CARRIED

Page 4 of9


04 Administration Report No. PW 2015-04 , submitted by Orner Collin, PW Superintendent regarding Ontario Community Infrastructure Fund (OCIF).


RESOLVED THAT: Council is in receipt of Administration Report No. PW 2015-04 , submitted by Orner Collin, PW Superintendent regarding Ontario Community Infrastructure Fund (OCIF).


X That we use Lotowater Technical Services Inc. to install a permanent liner in well #1 and rehabilitate well #2 for the sume of $64,410.00, as per attached quote.

X That we use PW Makar Ltd. to perform our reservoir cleaning for the price of $18,051.75, as per the attached quote.

D Resubmit this project for tender.

D Look for another project to use the first years grant money from OCIF funding.

CARRIED

05 Administration Report No. CS20 15-02, submitted by Paula McCloskey, Director of Community Services dated March 5, 2015, regarding 2015 Ontario Sport and Recreation Communities Funding Application "Active Through Golf'.

RESOLUTION NO. 2015-82 Moved by: Councillor Rue! Seconded by: Councillor Lelievre

RESOLVED THAT: Council is in receipt of Administration Report No. CS20 15-02, submitted by Paula McCloskey,Director of Community Services dated March 5, 2015, regarding 2015 Ontario Sport and Recreation Communities Funding Application "Active Through Golf', which is accepted as received for information purposes.

CARRIED

06 Proclamation for World Autism Awareness Day on April2, 2015.

RESOLUTION NO. 2015-83 Moved by: Councillor Dwmill Seconded by: Councillor Rue!

WHEREAS: Autism is a complex developmental disability that typically appears during the first three years of life: it is the result of a neurological disorder that affects the functioning of the brain.

AND WHEREAS: Autism impacts the typical development of the brain in the areas of social interaction and communication skills. Children and adults with autism typically have difficulties in verbal and non-verbal communication, social interactions, and leisure or play activities.

NOW THEREFORE, I, MAYOR ANDY MAJOR, HEREBY PROCLAIM THURSDAY, APRIL 2, 2015, AS WORLD AUTISM AWARENESS DAY in support of bringing awareness to this disease.

CARRIED

Page 5 of9

1\UNUTES OF MEETING 1\'IARCH 11,2015

07 Correspondence from Northwestern Ontario Municipal Association regarding the Annual General Meeting being held in Thunder Bay on April 22, 23&24, 2015.

RESOLUTION NO. 2015-84 Moved by: Councillor Dunnill Seconded by: Councillor Rue!

RESOLVED THAT: Council is in receipt of correspondence from Kristen Oliver, Executive Director of the Northwestern Ontario Municipal Association dated March 2, 2015, regarding the Annual General Meeting being held in Thunder Bay on April22, 23&24, 2015.

AND BE IT FURTHER RESOLVED THAT: upon conclusion of Council's review, the following Council and/or Staff members will attend, such as:

X D X X

Mayor Andy Major Councillor Edward Dunnill Councillor Raymond Lelievre Other: Cecile Kerster

08 Discussion on Bleeders

X D

Councillor Sheldon Plummer Councillor Peter Rue!

CARRIED

09 Discussion on Notebooks or !PADS for Council


RESOLVED THAT: After Council discussion regarding Tablet/Ipads for Council staff is directed to look into the most useable system for Council and staff is also directed to develop a policy regarding the use of the said tablet/lpad.

CARRIED

10 Administration Report ADM20 15-03, dated March 3, 2015, regarding the Northeast Superior Mayors Group (NESMG) NOHFC Student Intern Application.


RESOLVED THAT: Council is in receipt of Administration Report No. ADM20 15-03, submitted by Cecile Kerster, Municipal Manager Clerk, dated March 3, 2015, regarding the Northeast Superior Mayors Group (NESMG) NOHFC Student Intern Application.


X Council approves the expenditure in the amount of $2,684.75 over a two year period as their share tor the Northeast Superior Mayors Group intern.

D Council not approve the expenditure in the amount of$2,684.75 over a two year period as their share for the Northeast Superior Mayors Group intern.

CARRIED

Page 6 of9

MINUTES OF MEETING !\'lARCH 11, 2015

10 OLD BUSINESS

None

11 REPORTS AND COMMITTEES

01 Minutes of Meeting: Northeast Superior Mayors Group Meeting held on February 2, 2015.

RESOLUTION NO. 2015-87 Moved by: Councillor Plummer Seconded by: Councillor Lelievre

RESOLVED THAT: Council is in receipt ofthe Minutes ofthe Northeast Superior Mayors Group Meeting held on February 2, 2015, which are accepted as received.

CARRIED

02 Minutes of Meeting: Manitouwadge Municipal Housing Corporation dated January 26, 2015.


RESOLVED THAT: Council is in receipt ofthe Minutes ofManitouwadge Municipal Housing Corporation held on January 26,2015, which are accepted as received.

CARRIED

03 Report submitted by Councillor Lelievre dated March 2, 20 15, regarding the attendance at the Thunder Bay District Municipal League Fall Meeting on December 5-6,2014 for information purposes.

RESOLUTION NO. 2015-89 Moved by: Councillor Dunnill Seconded by: Councillor Ruel

RESOLVED THAT: Report submitted by Councillor Lelievre dated March 2, 20 i 5, regarding the attendance at the Thunder Bay District Municipal League Fall Meeting on December 5-6, 2014 for information purposes.

CARRIED

04 Report submitted by Councillor Lelievre dated March 2, 2015, regarding the attendance at the Thunder Bay District Municipal League Fall Meeting on February 27-28, 2015 for information purposes.


RESOLVED THAT: Report submitted by Councillor Lelievre dated March 2, 2015, regarding the attendance at the Thunder Bay District Municipal League AGM Meeting on February 27-28, 2015, for information purposes.

CARRIED

05 Report submitted by Councillor Ruel dated March 2, 2015, regarding the attendance at the Municipal League Orientation for Municipal Council on December 4-5,2014 for information purposes.

Page 7 of9

MINUTES OF MEETING

RESOLUTION NO. 2015-91 Moved by: Councillor Plummer

l\'IARCH 11, 2015

Seconded by: Councillor Dunnill

RESOLVED THAT: Report submitted by Councillor Rue! regarding the attendance at the Thunder Bay District Municipal League Fall Meeting on December 4-5,2014 for information purposes.

CARRIED

12 MOTIONS AND NOTICES OF MOTION

01 Notice of Motion submitted by Councillor Dunnill regarding use of unbudgeted funds without Council's approval.

Notice of Motion had No seconder for the Resolution

13 RESOLUTION TO GO INTO CLOSED SESSION

personal matters about an identifiable individual, including municipal or local board employees.

RESOLUTION NO. 2015-92 Moved by: Councillor Rue! Seconded by: Councillor Lelievre

WHEREAS Section 239(4) of the Municipal Act, 2001, S.O. 2001, C25 provided that before holding a meeting or part of a meeting that is to be closed to the public, a municipality or local board or committee of either of them, shall state by resolution the fact of holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; NOW THEREFORE BE IT RESOLVED THAT: this meeting is hereby closed to the public as the subject matter being discussed falls under the following section:

the security of the property of the municipality or local board. X personal matters about an identifiable individual, including municipal or local board employees.

a proposed or pending acquisition or disposition of land by the municipality or local board.

labour relations or employee negotiations.

litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

a matter in respect of which a council, board, committee or other body may hold a meeting to be closed under another Act.

a request under the Municipal Freedom oflnfonnation and Protection of Pril'acy Act if the Council is designated as head of the institution for the purposes of that Act.

a meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied

the meeting is held tor the purpose of educating or training the members at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee.

RESOLUTION NO. 2015-93 Moved by: Councillor Lelievre

CARRIED

Seconded by: Councillor Rue!

RESOLVED THAT: the meeting is hereby declared to be open to the public.

14 ADJOURNMENT

RESOLUTION NO. 2015-94 Moved by: Councillor Dunnill

CARRIED

Seconded by: Councillor Lelievre

Page 8 of9


RESOLVED THAT: the Regular Meeting adjourn at the hour of 9:28 p.m.

Mayor Andy Major Cecile Kerster, Municipal Manager Clerk

Page 9 of9

The Corporation of the

TOWNSHIP OF MANITOUWADGE Manitouwadge, Ontario

POT 2CO

STATEMENT OF DISBURSEMENTS

DISBURSEMENT SHEET NO. 2015-05 FOR THE PERIOD

ENDING March 20, 2015

PAYROLL $ 85,397.73

REGULAR CHEQUES $ 257,259.30

VOID CHEQUES $ -475.00

TOTAL $ 342,182.03

'

MAYOR

APPROVED BY RESOLUTION NO. -------

MEETING OF COUNCIL HELD --------------------------------

0 MUNICIPAL MANAGER CLERK

D DEPUTY CLERK

Payroll Disbursements - Council Report

Payroll Date

March 20/15 Regular March 20/15 Council 2015-05

Amount

$ 82,677.62 $ 2,720.11 $ 85,397.73

_ .. - .. ·-" ... -• ••a.ni"U 1 VUVV#\U\.:JI:

Cheque Deletions and Cancellations Audit Trail

Audit Date : Mar 06, 2015 To Mar 19, 2015

Audit User : All

Cheque Number

Cheque Date

5184 05-Feb-2015 5417 19-Mar-2015

2 Records Printed.

Cheque Amount Vendor Code

475.00 HOLLI01 8,813.98 SUPER03

AP5160 Page:

Date: Mar 19, 2015 Time : 2:29 pm

Audit Trail Option : Both Cancelled and Deleted

Bank Acct Deleted or Code Cancelled

Cancelled Cancelled

Deleted I Deleted I Cancelled By Cancelled On

06-Mar-2015 19-Mar-2015

albrechts albrechts

Page: 1

Cheque Register-Summary-Bank AP5090

Date: Mar 19, 2015 Time : 2:28 pm

Vendor: Cheque Dt. Bank

1143301 To ZENG001

07-Mar-2015 To 19-Mar-2015 1 - GENERAL OPERATING

Cheque# Cheque Date Vendor

5341

5342

5343

5344

5345

5346

5347

5348

5349

5350

5351

5352

5353

5354

5355

5356

5357

5358

5359

5360

5361

5362

5363

5364

5365

5366

5367

5368

5369

5370

5371

5372

5373

5374

5375

5376

5377

5378

5379

5380

5381

5382

5383

5384

5385

5386

5387

5388

5389

5390

5391

5392

5393

5394

12-Mar-2015 BELLC02

12-Mar-2015 HYDR004

12-Mar-2015 SOSEM01

19-Mar-2015 2335401

19-Mar-2015 ABBOG01

19-Mar-2015 AIRLI01

19-Mar-2015 ALSLA01

19-Mar-2015 AMCT001

19-Mar-2015 AMCT003

19-Mar-2015 BELLC03

19-Mar-2015 BELLC04

19-Mar-2015 BLRED01

19-Mar-2015 BLRED01

19-Mar-2015 BLUEM01

19-Mar-2015 BLUEW01

19-Mar-2015 BMHAU01

19-Mar-2015 BOBSD01

19-Mar-2015 BRINK01

19-Mar-2015 CALGA01

19-Mar-2015 CANAD02

19-Mar-2015 CANAD09

19-Mar-2015 CARIL01

19-Mar-2015 CONSE01

19-Mar-2015 CONSE02

19-Mar-2015 COURT01

19-Mar-2015 CRANN01

19-Mar-2015 DAPTE01

19-Mar-2015 DISNE01

19-Mar-2015 DONAL01

19-Mar-2015 ECHOT01

19-Mar-2015 EMCOC01

19-Mar-2015 FAIRB01

19-Mar-2015 FREEH01

19-Mar-2015 FRIEN01

19-Mar-2015 GASC001

19-Mar-2015 GEORG01

19-Mar-2015 GOULE01

19-Mar-2015 GUILL01

19-Mar-2015 HACHS01

19-Mar-2015 HOODL01

19-Mar-2015 HOOVE01

19-Mar-2015 HOSAN01

19-Mar-2015 HYDR004

19-Mar-2015 JUNGD02

19-Mar-2015 LAKEH06

19-Mar-2015 LAMON01

19-Mar-2015 LELIE01

19-Mar-2015 LIFES01

19-Mar-2015 LOWER01

19-Mar-2015 MANW001

19-Mar-2015 MANW001

19-Mar-2015 MCCL001

19-Mar-2015 MCKIN01

19-Mar-2015 MCKN101

Seq : Cheque No. Status : All

Medium : C=Computer

Vendor Name

BELL CANADA

HYDRO ONE NETWORKS INC.

SOS EMERGENCY RESPONSE TECH

2335451 ONTARIO LTD.

ABBOTT, GARY

AIR LIQUIDE CANADA INC.

ALS LABORATORY GROUP

AMCTO- ZONE 9

AMCTO

BELL CANADA

BELL CANADA

B&L REDDICK

B&L REDDICK

BLUE MOUNTAIN RESORTS LIMITED

BLUEWAVE ENERGY

B & M HAULING LTD.

BOB'S DELIVERY SERVICE

BRINKLOW, BARBARA

CAL-GAS INC.

CANADA POST CORPORATION

CANADIAN RED CROSS SOCIETY

CARILLION CANADA INC.

Status

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

CONSEIL DE DIST. DU GRAND NORD DE L'OI\ Issued

CONSEIL SCOLAIRE DE DISTRICT CATHOLIQ Issued

COURTESY FREIGHT SYSTEMS LTD.

CRANNEY, OWEN

DAP TECHNOLOGIES LTEE

DISNEY MOVIE CLUB

DONALD L DAVIDSON FUELS LTD.

THE ECHO

EMCO CORP./WESTERN SUPPLIES

FAIRBROTHER, JAYSEN

FREEHAWK ENTERPRISES

FRIENDS BAKERY & COFFEE SHOP

GASCON,RAYMONDJOHN

GEORGE 0. HILL SUPPLY LTD.

GOULET, ROBERT

GUILLEVIN INTERNATIONAL

HACH SALES & SERVICE CAN. LTD.

HOOD EQUIPMENT CANADA INC.

HOOVER, CURRY

HOSANNA FIRE PROTECTION

HYDRO ONE NETWORKS INC.

JUNG, DETLEF

LAKEHEAD MEDIA SERVICES LTD.

SK GROUP

LELIEVRE, RAYMOND

LIFESAVING SOCIETY

LOWERYS L TO.

MANWOOD HOME & BUILDING SUPPLIES

MANWOOD HOME & BUILDING SUPPLIES

MCCLOSKEY, PAULA

MCKINNON, CELINA

MCKNIGHT PLUMBING

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Batch

58

58

58

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

Medium

c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c

Amount

141.85

10,209.84

438.44

169.98

200.00

143.65

2,431.54

200.00

802.30

14.52

220.28

1 '151.86

580.91

282.50

9,534.37

276.43

268.94

200.00

15,585.03

12.48

100.00

118.33

1,200.56

2,665.49

258.75

76.21

786.70

13.54

26,651.06

154.58

114.18

200.00

988.70

270.00

200.00

2,09728

200.00

569.16

640.71

121.41

200.00

341.37

16,919.86

1,200.00

81.36

80.23

360.00

95.00

193.86

619.31

1,240.71

2,485.00

200.00

1,356.00

~- --·---· ... "-'• IWII""\1~11 VUVVAU\.::tt: Page: 2

Cheque Register-Summary-Bank AP5090

Date: Mar 19,2015 Time : 2:28 pm

Vendor: Cheque Dt. Bank

1143301 To ZENG001 07-Mar-2015 To 19-Mar-2015 1 -GENERAL OPERATING

Cheque # Cheque Date Vendor

Bank : 1

5395

5396

5397

5398

5399

5400

5401

5402

5403

5404

5405

5406

5407

5408

5409

5410

5411

5412

5413

5414

5415

5416

5417

5418

5419

5420

5421

5422

5423

5424

5425

5426

5427

5428

5429

5430

GENERAL OPERATING

19-Mar-2015 MINIS04

19-Mar-2015 MIROJ

19-Mar-2015 MORIN01

19-Mar-2015 NOMA01

19-Mar-2015 OAFC01

19-Mar-2015 ONTAG01

19-Mar-2015 PATIF01

19-Mar-2015 PATTE02

19-Mar-2015 PINEW01

19-Mar-2015 PRJNC01

19-Mar-2015 PUROL01

19-Mar-2015 REALT01

19-Mar-2015

19-Mar-2015

19-Mar-2015

19-Mar-2015

19-Mar-2015

19-Mar-2015

19-Mar-2015

RECEI01

RELIA01

RICHA01

RITEP01

S&TGR01

SELECT01

SHAWC01

19-Mar-2015 SOFTT01

19-Mar-2015 SPECT01

19-Mar-2015 SPIHE01

19-Mar-2015 SUPER03

19-Mar-2015 SUPER09

19-Mar-2015 TBDSS01

19-Mar-2015 TDVIS01

19-Mar-2015 TECHS01

19-Mar-2015 TOROM01

19-Mar-2015 TOROM02

19-Mar-2015 TOWNS07

19-Mar-2015 TREMB01

19-Mar-2015 VALHA01

19-Mar-2015 VANH001

19-Mar-2015 WARF001

19-Mar-2015 WORKE01

19-Mar-2015 SUPER10

Total Computer Paid : 257,259.30

0.00 Total Manually Paid :

90 Total No. Of Cheque(s) ...

Seq : Cheque No. Status : All

Medium : C=Computer

Vendor Name

MINISTER OF FINANCE

MIRON, JOEY JOHN

MORIN AUTO

NOMA

ONTARIO ASSOCIATION OF FIRE CHIEFS

ONT. AGGREGATE RESOURCES CORP

PATIFF ENTERPRISES INC.

PATERSON, KEN

PINEWOOD FORD LTD.

PRINCE ARTHUR WATERFRONT HOTEL

PUROLATOR COURIER

REAL TAX INC.

Status

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

RECEIVER GENERAL Issued

RELIANCE HOME COMFORT PAYMENT PROC Issued

RICHARD, PAUL

RITE PRICE APPL & ELECT REPAIR

S & TGROUP

SELECT INN MOTEL

SHAW CABLESYSTEMS GP

SOFT TO THE TOUCH WATER

SPECTRUM TELECOM GROUP LTD.

SPI HEALTH & SAFETY INC.

SUPERIOR NORTH CFDC

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Cancelled

SUPERIOR-GREENSTONE DISTRICT SCHOOl Issued

TBDSSAB

TDVISA

TECH STANDARDS & SAFETY AUTH.

TOROMONT CAT

TOROMONT INDUSTRIES LTD.

TOWNSHIP OF WHITE RIVER

BRINKLOW, MARILYN

VALHALLA INN -THUNDER BAY

VANHOUTTE

WARFORD, BARRY

WORK EQUIPMENT LTD.

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

Issued

SUPERIOR NORTH CATHOLIC DISTRICT SCH Issued

Total EFT PAP :

Total EFT File :

0.00

0.00

Batch

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

62

65

62

62

62

62

62

62

62 62

62

62

62

62

64

Medium

c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c

Total Paid:

Amount

54,226.00

200.00

1,059.54

750.00

932.25

801 '15

216.98

200.00

123.96

610.20

7.51

6,102.00

20,042.90

39.72

200.00

79.10

11,721.49

254.25

220.06

28.25

424.88

29.29

0.00

28,215.79

6,272.00

2,486.75

100.00

482.97

237.58

1,180.90

200.00

268.94

99.29

200.00

4,767.29

8,813.98

257,259.30

INSPECTION P/i Jt t "1 , if" 0:

Inspection of Approve ork SC1ledu1~' Big Pic, Pic River, White River and Nagagami Forests

The Wawa District Office of the Ontario Ministry of Natural Resources and Forestry (MNRF) has reviewed and approved the Nawiinginokiima Forest Management Corporation, White River Forest Products Ltd. and Nagagami Forest Management Ltd. April1, 2015-March 31, 2016 Annual Work Schedule (AWS} for the Big Pic, Pic River, White River and Nagagami Forests.

Availability

The AWS will be available for public inspection at the company offices and the MNRF public website at ontario.ca/forestplans beginning March 15, 2015 and throughout the one-year duration. The Ontario Government Information Centre at the Wawa District Office provides access to the Internet.

Scheduled Forest Management Operations

The AWS describes forest management activities such as road construction, maintenance and decommissioning, forestry aggregate pits, harvest, site preparation, tree planting and tending that are scheduled to occur during the year.

Tree Planting and Fuelwood

Nawiinginokiima Forest Management Corporation, Nagagami Forest Management Ltd. and White River Forest Products Ltd. are responsible for tree planting on the Big Pic, Pic River, White River and Nagagami Forests. Please find the forest company contact information below for information regarding tree planting job opportunities.

For information on the locations and licence requirements for obtaining fuelwood for personal use, please contact the Wawa District Office at 705-856-2396. For commercial fuelwood opportunities, please contact the forest company representatives below for the area you are interested in.

More Information

For more information on the AWS or to arrange an appointment with MNRF staff to discuss the AWS or to request an AWS operations summary map, please contact:

Ministry of Natural Resources and Forestry

Zachary White, RPF, Management Forester Ministry of Natural Resources and Forestry Wawa District Office 48 Mission Road Wawa, ON POS 1 KO tel: 705-856-4715 fax: 705-856-7511 office hours: 8:30 a.m. to 4:30 p.m.

White River Forest

Don Larmer, RPF, Superintendent of Operations and Forestry White River Forest Products Ltd. 315 Highway 17 White River, ON POM 3GO tel: 807-822-1818 ext. 220 fax: 807-822-2020 office hours: 8:00 a.m. to 5:00 p.m.

Big Pic and Pic River Forests

Neil McDonald, RPF, Forestry Planner Nawiinginokiima Forest Management Corporation #5 Highway 17 Marathon, ON POT 2EO (lower entrance of the Marathon Visitor Information Centre) tel: 807-229-8000 ext. 24 cell: 807-228-2404 office hours: 8:00 a.m. to 4:30p.m.

Nagagami Forest

Boris Michelussi, RPF, Forester Nagagami Forest Management Ltd. Jackfish River Management Ltd. Office 10 Becker Road Hornepayne, ON POM 1ZO tel: 807-868-2370 ext. 222 fax: 807-868-2594 office hours: 8:00a.m. to 5:00 p.m.

~ v Ontario

Dear Township of Manitouwadge,

Our Lady of Lourdes School Grade 3 Class 7 Flicker Ave.

Manitouwadge, ON POT 2CO

This letter is in regards to the article "Candidates for site to get nuclear waste given 400k grants" posted in the Chronicle Journal on Tuesday January 27, 2015. After reading the article we were very pleased to hear that Manitouwadge has been selected to enter the next phase of testing with the NWMO as well as we are excited that our town has received $400 000 for community development. We have thought of some ideas the township could consider when deciding where the $400 000 will be used.

Our first idea is a splash pad. A splash pad could be used for fun. Everyone in the community could go to it. There is lots of places it could be built, like the site where the old high school was. Once its build it would be free to use. To save on water cost it could have a set schedule.

Our second idea is a bowling alley. A bowling alley would create entertainment for all ages. It would generate more jobs. With the bowling alley a possible arcade could be included in it. The facility would allow us to reopen a bowling league.

Our third idea is skatepark. Local kids and teenages could ride thier bikes, skateboards, scooters, and rollerblades there. There are many open spaces where this could be built for example by the hospital, by the dock, or even at the beach. Once it's built it will need little maintenance.

Our fourth idea is an indoor pool. With an indoor pool we could swim all year round. Also we could have swimming lessons throughout the winter. It would create more jobs. The pool could be used for exercise. It would benefit everyone.

We would like to thank you for taking the time to read our ideas. Overall we know that it will be a difficult decision figuring out where the $400 000 is best spent but we are glad you took the time to hear what we had to say. Our class looks forward to hearing about future plans Manitouwadge Township has with the money. Lastly we will continue following everything NWMO will be doing around our community.

Sincerely

Grade 3 Students and Teacher

BY-LAW NO. 2015-

Being a By-law to authorize The Corporation of the Township ofManitouwadge to enter into a Lease Agreement with Bell Mobility Inc.

WHEREAS Section 9 of the Municipal Act, 2001 S.O., c.25 provides that a

municipality has the capacity, rights, powers and privileges of a natural person for purpose

of exercising its authority under this or any other Act;

AND WHEREAS Section 10(2) of the Municipal Act, S.O. 2001, c.25, provides that a

municipality may provide any service or thing that the municipality considers necessary or

desirable for the economic, social and environmental well-being of the municipality;

AND WHEREAS it is considered desirable to enter into a lease agreement with Bell

Mobility Inc. lease land as described in Schedule "A" of the agreement.

NOW THEREFORE the Council of the Corporation of the Township ofManitouwadge

enacts as follows:

1. That The Corporation of the Township ofManitouwadge hereby enter into a Lease

Agreement with Bell Mobility Inc. respecting the lease ofland, the original of which is

attached here to and marked as Appendix "A": to this by-law.

2. That the Mayor and Municipal Manager Clerk are hereby authorized to sign this By

law and to affix the corporate seal thereto and to sign the lease agreement.

3. This bylaw comes into force and takes effect on the date of its final passing.

READ A 1ST AND 2ND TIME this/ day of THIRD TIME AND FINALLY ENACTED this day of

, 2015 and READ A ,2015.

Mayor Andy Major Cecile Kerster, Municipal Manager Clerk

8. ADDITIONAL TAXES. The Tenant shall reimburse the Landlord for any new taxes, rates, fees or assessments of every description which may be charged or imposed, during the Term or Extended Term (if applicable), by a governmental authority (collectively, the "Taxes") upon or in respect of the privileges hereby granted provided that: (a) it can be demonstrated that such Taxes have been assessed as a direct result of the Tenant's use of the Leased Premises; and (b) the Landlord delivers to the Tenant prompt written notice of the imposition of such Taxes (together with copies of all bills, invoices or statements relating to such Taxes) (the "Taxes Notice"), which Taxes Notice shall be delivered to the Tenant no later than thirty (30) days following the date the Landi ord receives notification from any governmental authority advising of any Taxes. If the Landlord fails to deliver the Taxes Notice within such thirty (30) day period, then, notwithstanding anything to the contrary herein, the Tenant shall have no obligation or liability to pay any of the Taxes set out in such Taxes Notice and the Landlord shall be solely responsible for the payment of all such Taxes. The Landlord agrees that the Tenant shall have the right, at the Tenant's sole cost and expense, to contest the Taxes charged or imposed which the Tenant is responsible for paying under this Lease.

9. ELECTRICITY. The Tenant shall, at its Ol¥11 cost and expense, be responsible for its electrical connection costs and for the electrical consumption used on the Leased Premises.

10. TERMINATION. Notwithstanding any other provisions of this Lease, the Tenant may, in its sole discretion, terminate this Lease by giving ninety (90) days prior written notice to the Landlord and the Tenant shall be required to remove the Equipment from the Leased Premises within six (6) months' time thereafter and make good, at the Tenant's cost and expense. any damage caused by such removal, reasonable wear and tear excepted.

In the event of such termination the parties shall be released from any further obligations with respect to any matter under this Lease, excluding any liability and indemnity obligations under this Lease (which the parties hereto covenant and agree shall survive the expiration and termination of this Lease in all cases).

11. INTERFERENCE. The Landlord shall not cause interference or penni! others on the Property to interfere with or impair the quality of the telecommunications services being rendered by the Tenant from the Leased Premises. To verify that no interference is caused by the Landlord, the Landlord shall provide to the Tenant a full set of plans and specifications for any subsequent proposed telecommunications installation at the Property by a third party for review and approval, such approval not to be unreasonably withheld or delayed. Should interference be caused by the Landlord or, with the permission of the Landlord, by another or others on the Property at any time during the Tenn or Extended Term (if applicable}, upon notice by the Tenant, the Landlord shall cause such interference to cease immediately and all costs associated with the resolution of the interference shall be borne by the Landlord.

12. OVERHOLDING. lf the Tenant overholds the Leased Premises beyond the Term or Extended Term (if applicable), the Tenant may continue such holding over as a tenancy from month to month, upon the same terms and conditions as

BELL MOBILITY IV4930 -2-

contained in the Lease, for a duration of one (I) year and with the exception that the rent as set forth in the attached Schedule "C" shall be doubled until such time that the terms and conditions are renegotiated.

13. QUIET ENJOYMENT. The Landlord covenants with the Tenant for quiet enjoyment of the Leased Premises without any interruption or disturbance from the Landlord provided the Tenant performs all its covenants under this Lease.

14. INSURANCE AND INDEMNITY. The Tenant shall, during the Term and Extended Term (if applicable), keep in full force and effect a policy of insurance with respect to the Leased Premises and the Property, in which the limit of Comprehensive General Liability insurance shall not be less than two million dollars ($2,000,000.00) per occurrence and an annual aggregate limit of not less than two million dollars ($2,000,000.00) for products and completed operations. The required insurance limit may be composed of any combination of primary and excess (umbrella) insurance policies.

The Tenant agrees to indemnify the Landlord for any claims or damages caused by the Tenant, its agents, employees, contractors or those whom it is responsible in law (including any claims or damages resulting from the Tenant's operations at the Leased Premises and any claims or damages relating to the Tenant's obligations as may be set out in the Occupiers· Liability Act (Ontario), as amended from time to time), except for any damage. loss, injury or death which results from the negligence or wilful misconduct of the Landlord, its employees, agents, contractors or those whom it is responsible in law. Notwithstanding anything else contained herein to the contrary, in no event will the Tenant be liable for or indemnify and save harmless the Landlord from and against any indirect, special, incidental or consequential damages, including loss of revenue, loss of profits, loss of business opportunity or loss of use of any facilities or property, even if advised of the possibility of such damages. The Tenant agrees that where the Tenant is required to indemnify the Landlord pursuant to this paragraph, such indemnity extends to reasonable legal fees incurred by the Landlord (on a substantial indemnity basis) relating to same.

15. ENVIRONMENTAL. The Landlord warrants, to the best of its knowledge, that the Leased Premises does not contain any toxic or hazardous substances or materials including, without limitation, asbestos, urea formaldehyde, PCBs or any other contaminants as defined in the Environmental Protection Act, (Ontario), or the equivalent Act in the province within which the Property is located (the "Contaminants"). If Contaminants that are not in compliance with Laws (as defined herein) ("Contaminants Not In Compliance") are discovered on the Leased Premises by the Tenant during the Term or any Extended Tem1 (if applicable) and such Contaminants Not In Compliance did not arise out of the occupancy or use by the Tenant of the Leased Premises or were not occasioned by any act or omission of the Tenant or those for whom the Tenant is in law responsible, at the Landlord's sole expense, the Landlord shall remove any or all such Contaminants Not In Compliance as directed by the Tenant (without any obligation on the Tenant to act reasonably), and furthermore, indemnify and hold the Tenant harmless from any liability arising from the presence of such Contaminants Not In Compliance on the Leased Premises. For further clarification, the Tenant shall not be responsible for, or required to

hereto with respect to the Leased Premises and there are no prior representations, either oral or written, between them other than those set forth in this Lease. This Lease supersedes and revokes all previous negol!atwns, arrangements, options to lease, representations and information conveyed, whether oral or \\cTitten, between the parties hereto. The Landlord acknowledges and agrees that it has not relied upon any statement, representation, agreement or warranty except such as are expressly set out in this Lease.

23. PLANNING ACT. It is an expressed condition of this Lease that the provisions of Section 50 of the Planning Act, R.S.O. 1990, as amended, be complied with.

IN WITNESS WHEREOF the parties have duly executed this Lease as of the date first above written.

BELL MOBILITY INC. (Tenant)

Per:

Title: Manager Real Estate & Government Relations

I have authority to bind the corporation.

THE CORPORATION OF THE TOWNSHIP OF MANITOUWADGE (Landlord)

Per:

Title: Mayor

Per:

Title: Municipal Manager Clerk

1/W e have authority to bind the corporation.

BELL MOBILITY IV4930 4-

W-4930

SCHEDULE "B"

PLAN OF LEASED PREMISES

LOCATION OF ROAD ACCESS AND TOWER/SHELTER/PARKING

BELL MOBILITY JV4930

,.,__ ~~t~~~!W~O!t!HS:

TOWIISITE AT MANITOOWAOGE ~mM~();?!MNIT~

. 5.

THE CORPORATION OF THE TOWNSHIP OF MANITOUWADGE

March 11, 2015 Session No. 2015-_l ...... l_

Being a By-law to authorize The Corporation of the Township ofManitouwadge to enter into a Lease Agreement with Bell Mobility Inc., be read a first and second time.

Recorded Vote FOR AGAINST

Mayor Andy Major

Counciiior Edward Dunnill

Councillor Raymond Lelievre

Councillor Sheldon Plummer

Councillor Peter Ruel

1Aayor AndYMaj>

THE CORPORATION OF THE TOWNSHIP OF MANITOUWADGE

BY-LAW NO. 2015-_

Being a By-law to enter into an Voter List Management Service Agreement between The Corporation of the Township of Manitouwadge and Comprint Systems Incorporated (doing business as Data Fix).

WHEREAS Section 8 of the Afunicipal Act 2001, S.O. 2001, c.25, as amended, states

that a municipality has the capacity, rights, powers and privileges of a natural person for the

purpose of exercising its authority under this or any other Act;

AND WHEREAS the Council ofThe Corporation of the Township ofManitouwadge

and Comprint Systems Incorporated enter into a Memorandum of Understanding to provide

municipal elections otlicials with Voter List Management Services.

NOW THEREFORE the Council of The Corporation of the Township of Manitouwadge enacts as follows that:

I. The Corporation of the Township ofManitouwadge agrees to enter into a Voter

List Management Services Agreement, identified as Appendix "A" is hereto

attached and forms an integral part of this By-law.

READ A IST At'\jD 2ND TIME this day of and READ A THIRD TIME At'\jD FINALLY E!'IACTED this day of '2015.

Mayor Cecile Kerstcr, Municipal Manager Clerk

Date: March 23,2015

Submitted to:

Subject:

Background:

Township of Manitouwadge Administration Report

No. ADM2015-05

Mayor & Council

Agreement to extend the Voter List Management Services to December 31, 2018

At the Regular Council meeting of May 14, 2014 Council enacted By-Law No. 2014-11 Being a By-law to enter into an Memorandum of Understanding (MOU) with Comprint Systems Incorporated (doing business as Data Fix).

"Municipal Voter View is an Internet-based application which is designed to provide an electronic view of the electoral information including the ability to make corrections to the voters list, to access various voter counts needed for electoral planning and the capability to provide an electronic copy of all changes to the Municipal Property Assessment Corporation at the end of an electoral event".

"Municipal Voter View also simplifies the process of search for specific voters with the ability to add, change, delete or move voters as required".

The term for the MOU agreement was effective from the date of signing to December 31,2014 with a fee of $1,200 plus applicable taxes.

Financial Implications:

Options:

Recommendation:

Respectfully submitted by:

I have now received from Datafix Comprint Systems Inc. asking to consider an Agreement to extend the Voter List Management services to December 31, 2018.

$400.00 plus applicable taxes to be paid on the signing of this agreement.

$400.00 plus applicable taxes to be paid in February 2016.

$400.00 plus applicable taxes to be paid in January 2017.

$400.00 plus applicable taxes to be paid in January 2018.

Payments are being spread over four annual installments which are beneficial for budgeting purposes.

1) Council authorizes the Clerk to sign the Voter List Management Services Agreement.

2) Council does not authorize the Clerk to sign the Voter List Management Services Agreement.

Option 1) Council authorizes the Clerk to sign the Voter List Management Services Agreement

Cecile Kerster, Municipal Manager Clerk

Cecile Kerster Clerk Township of Manitouwadge 1 Mississauga Drive Manitouwadge ON POT 2CO

Cecile,

March 06, 2015

Enclosed for your review and consideration are two copies of the Agreement to extend the Voter List Management services to December 31, 2018. The fee can be amortized in four annual installments as stated in section 8.2 of the Agreement.

If you wish to renew, please arrange to have both copies of the Agreement signed, retain one for your record and return a copy to my attention at the address below. Once the signed Agreement is processed, we will forward an invoice.

Should you have any questions please contact me.

Regards,

Hortense Harvey National Director- C 1 Se ices DataFix Comprint Systems Inc. Suite 1010-40 University Avenue TORONTO ON M5J 1 T1

Telephone: 416-363-8170 Ext 225

VOTER LIST MANAGEMENT SERVICES AGREEMENT

THIS AGREEMENT (the "Agreement") made as of the 5th day of March, 2015

BETWEEN:

AND:

BACKGROUND:

COMPRINT SYSTEMS INC. (doing business as "DataFix") an Ontario corporation with its registered office at 40 University Avenue, Suite #1010 Toronto, Ontario, M5J 1T1

("DataFix")

Township of Manitouwadge 1 Mississauga Drive Manitouwadge, Ontario POT 2CO

(the "Township")

A. The Township requires the Voter List Management services described herein, and desires to engage DataFix to perform said services.

B. VoterView is the Voter List Management services, and is an Internet-based Application designed to provide elections officials with an electronic view of their electoral information including the ability to make corrections to the voters list and to access various voter counts needed for electoral planning and the capability to provide an electronic copy of all changes to the provincial authority at the end of the electoral event.

C. System Requirements/Compatibility:

(1) be web-based

(2) support the management of voter data throughout the election cycle from receipt of data to the end of the election

(3) be compatible with current Microsoft Windows Operating Systems, and modern web browsers

(4) be role-based for purposes of user permission architecture

(5) be user-friendly and intuitive

(6) passwords are one-way encrypted

(7) web pages are secured using SSLITLS (Secure Sockets Layer /Transport Layer Security) encryption

Township of Manitouwadge Voter List Management Services - Election 2018 1

PURPOSE:

This Agreement is intended to identify and confirm the service levels and support technology requirements of the Application.

The parties agree that, at all times, this Agreement is governed by and construed in accordance with the laws of the Province of Ontario, Canada and the federal laws of Canada applicable therein. Each party represents and warrants to the other party that, as of the Effective Date, it has full power and authority to enter into and perform this Agreement.

DataFix represents to the Township that the DataFix VoterView Application complies with all applicable requirements for provincial and municipal election laws at the time of delivery.

1.0 PERFORMANCE OF SERVICES AND AUTHORIZED USES

1.1 DataFix will perform the Services and its other obligations in accordance with the terms of this Agreement and all applicable laws (including, without limitation, the provisions of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and all other applicable privacy and personal information Laws). DataFix will at all times maintain a first class standard of care, skill and diligence in performing its obligations under this Agreement.

1.2 DataFix hereby grants to the Township and to those employees designated by the Township access to the VoterView Application. The Township will have full control for creating and issuing usernames and passwords for employees of their organization.

1. 3 DataFix will provide an initial account with Administrator-level. With this account, the Township's Administrator has the ability to create users and assign access levels.

2.0 ACCESS TO VOTERVIEW

2.1 The Voter Data for the Township will be stored on servers and other equipment that are owned and controlled by DataFix and that are physically located in Canada.

2.2 DataFix will not store Voter Data outside Canada.

2.3 DataFix will maintain a separate physical database for each client to ensure that clients can only access their own data.

2.4 DataFix will regularly upgrade and update the Application. If it is necessary to interrupt service, DataFix will provide at least 24 hours prior notification wherever possible and interruptions shall be scheduled to minimize their impact on users.

3.0 DATA SECURITY AND PRIVACY

3.1 The Township will provide the Voter Data to DataFix and DataFix will only use the Voter Data as necessary to carry out its obligations under this Agreement, and for no other purpose.

3.2 DataFix shall comply with all of the confidentiality, security and privacy requirements set out in this Agreement (including, without limitation, the requirements of this Section 3.0, and any Additional Security and Privacy Requirements) with respect to the Voter Data. To the extent DataFix possesses any Voter Data in any form, medium or device during the Term of this Agreement or after, the foregoing obligations shall survive and continue to be in legal effect.

Township of Manitouwadge 2 Voter List Management Services - Election 2018

3.3 Once the Voter Data is provided to DataFix, the Voter Data will be stored at DataFix's primary site. DataFix's primary site is locked and restricted to only DataFix employees. All data that flows in and out of the primary site and other equipment is encrypted and otherwise protected against access by, or disclosure to any other party.

3.4 A backup site containing a regularly updated copy of the Voter Data will be stored on servers and other equipment situated at facilities operated by DataFix within Canada.

3. 5 Backups will be tested on a regular basis to ensure that all aspects of the disaster recovery plan are operational. Backups will be performed by DataFix every sixty (60) minutes.

3.6 DataFix will maintain a completely redundant technical infrastructure to support the VoterView Application. This infrastructure includes backup Internet connections routed through different Internet Service Providers, which provides protection from a common source of possible outages. To protect against server hardware failures in non-redundant components, DataFix has backup web and database servers available. These servers can be quickly activated to ensure minimal downtime.

3. 7 DataFix will ensure that the data centre and servers containing the Voter Data meets the following physical and electronic security requirements:

(a) single point of entry;

(b) main access monitored with additional access for emergency purposes only;

(c) access validation with identity check;

(d) access only to persons on DataFix approved access list;

(e) log-in validation;

(f) creation of accounts only as verified by DataFix;

(g) access to servers via encrypted means; and

(h) servers running behind secure firewall.

3.8 DataFix shall ensure that its employees are aware of their obligations regarding data security and privacy under this Section 3.0.

4.0 WARRANTIES

4.1 DataFix warrants that:

(a) reasonable steps will be taken to ensure all computer and telecommunications hardware and software is operational 24 hours a day, 7 days a week;

(b) the Application will be normally available at all times except when essential maintenance is required;

(c) availability of 99.9% per full calendar month (30 days) excluding scheduled maintenance or installations shall be deemed as fully compliant for the purpose of the VoterView service level commitment.


5.0 Corporate and Other Warranties: DataFix warrants that, as of the date of this Agreement, DataFix:

(a) has full right, power and authority to enter into this Agreement and to perform its obligations under it;

(b) is not under any obligation, contractual or otherwise, to request or obtain the consent of any person in order to enter into this Agreement and to perform DataFix's obligations under it;

(c) is a corporation, duly organized, legally existing, in good standing and has not been dissolved under the laws of the Province of Ontario;

(d) has the necessary corporate power to own its properties and assets and to carry on its business as it is now being conducted and to enter into this Agreement;

(e) is not a party to or bound by any indenture, agreement (written or oral), instrument, licence, permit or understanding or other obligation or restriction under the terms of which the execution, delivery or performance of this Agreement will constitute or result in a violation or breach or default; and

(f) all other representations and warranties made by DataFix in this Agreement are true and accurate.

6.0 TRAINING AND SUPPORT

6.1 Training: DataFix shall provide the following for the Township as part of the Contract Price set out in this Agreement:

(a) training on all of the Application functions and features through the DataFix on-line Webinar facilities;

(b) an on-line help facilities as well as user guides and other training documents pertaining to the use of the Application, posted in the Forms/Document Library); and

(c) training and support from time to time during the term of this Agreement (i.e. be available to answer questions and hold GoTo meetings as needed by the Township's staff.

6.2 Onsite Training: DataFix can provide customized on-site training additional fees may be applicable.

6.3 Support: DataFix shall provide the following support services to the Township as part of the Contract Price in this Agreement:

(a) E-Mail Support: E-Mail Support shall comprise of e-mail access and response.

(b) Direct Support: DataFix shall provide the following support during the term of this Agreement:

(i) advice by telephone or e-mail on the use of the Application;

(ii) e-mail link to DataFix support team, where issues can be resolved usually within 24 hours;

Township of Manitouwadge Voter List Management Services Election 2018

4

(iii) support outside DataFix's normal business hours during advance poll dates and Election Day - DataFix's normal business hours are from 8:00 AM to 5:00 PM (local time), Monday to Friday, excluding statutory holidays;

(iv) advice and support prior to the advance voting period, with the guaranteed response time of no longer than 60 minutes from receipt of the request by telephone, voicemail, or email;

(v) during the critical election period, which includes advance voting dates and Election Day itself, the guaranteed response time will be 15 minutes from receipt of the request by telephone, voicemail or email;

7.0 TERM OF AGREEMENT

7.1 The term of this Agreement will commence on the date first written above and will come to an end on December 31, 2018.

7.2 Early Renewal Option. The Township will be offered an early renewal option and Datafix will provide an Agreement to the Township during the first quarter of 2019.

8.0 CONTRACT PRICE

8.1 In consideration for the Services and other obligations to be performed by DataFix under this Agreement, the Township will pay DataFix a fee of $1,600 not including applicable taxes (the "Contract Price").

The Contract Price will include the following:

(a) Voter List Management Services

8.2 The Contract Price will be paid by the Township to Datafix as follows:

(a) $400 plus applicable taxes will be paid by the Township on the signing of this Agreement;

(b) $400 plus applicable taxes wilt be paid by the Township in February 2016;

(c) $400 plus applicable taxes will be paid by the Township in January 2017;

(d) $400 plus applicable taxes will be paid by the Township in January 2018

9.0 RELEASE AND INDEMNIFICATION

9.1 DataFix hereby agrees to indemnify and save harmless the Township from and against any losses, liabilities and expense reasonably incurred by the Township that arise out of the performance by Datafix of this Agreement, a breach by DataFix of this Agreement (including, without limitation, a breach of any of the confidentiality, security and privacy provisions of this Agreement) by DataFix, or its employees and agents.

9.2 The release and indemnity set out above will survive the expiry or sooner termination of this Agreement.

Township of Manitouwadge Voter List Management Services - Election 2018

5

10.0 CONFIDENTIALITY

10.1 The confidentiality obligations set out in this Section 10.0 are in addition to DataFix's obligation to comply with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), R.S.O. 1990, c. M.56, all other applicable privacy and personal information laws and the other security and privacy obligations set out in this Agreement.

10.2 In the course of or for the purpose of performing the services contemplated in this Agreement, DataFix will obtain or have access to information, including but not limited to the Voter Data, other personal information as well as possibly business information that is confidential to the Township (collectively "Confidential Information"). Confidential Information includes all information, in whatever form, other than:

(a) information which is in, or becomes part of, the public domain, not due to DataFix's breach of this Agreement or DataFix's actions;

(b) information which was previously in DataFix's possession and did not originate from the Township; and

(c) information which lawfully becomes available to DataFix from a third party not under an obligation of confidence to the Township regarding such information.

10.3 Data Fix will not use or reproduce the Confidential Information other than as reasonably required for the performance of the Services under this Agreement. DataFix will not, without the prior written consent of the Township given on such terms and conditions as it prescribes in its sole discretion, disclose or allow access to the Confidential Information to any person, except to only those of its own employees who have a need to know the Confidential Information solely for the provision of the Services, and who have been advised of its confidential nature and have agreed to be bound by the confidentiality and restricted use provisions in this Section. DataFix will take all reasonable precautions against the Confidential Information being used by or disclosed to any unauthorized person.

10.4 DataFix shall return all copies of the Confidential Information to the Township, in all tangible forms and media, and delete all Confidential Information resident in any databases or systems, upon the earliest of the following dates:

(a) termination of this Agreement; and

(b) written request of the Township for return of the Confidential Information.

10.5 Data Fix shall ensure that its employees, any subcontractor or agent retained by Data Fix to perform obligations under the agreement are aware of their obligations of confidentiality under this Section 1 0.0.

10.6 Any reference to Data Fix includes any subcontractor or agent retained by Data Fix to perform obligations under the agreement and DataFix will ensure any such subcontractors and agents comply with these provisions regarding personal information.

10.7 Notice of Non-Compliance: DataFix will immediately notify the Township in writing of any non-compliance or anticipated non-compliance with this Agreement and will further inform the Township of all steps DataFix proposes to take to address and prevent recurrence of such noncompliance or anticipated non-compliance.

10.8 This Section shall survive the expiration or earlier termination of this Agreement

Township of Manitouwadge Voter List Management Services - Election 2018

6

11.0 UNAVOIDABLE DELAY

For the purpose of this Agreement, an "Unavoidable Delay" means any circumstance not within the reasonable control of the Party affected. Either party shall not be liable for any failure of or unavoidable delay in the performance of this Agreement due to causes beyond its reasonable control, for example, malicious injury, sabotage, strikes/lockouts, riots, acts of God, war, governmental action, and similar events or circumstances beyond the reasonable control of such Party. If an Unavoidable Delay occurs, DataFix will use its best efforts to resume performance and take all steps reasonably necessary to mitigate the effects of the Unavoidable Delay.

12.0 TERMINATION

12.1 The Township may terminate this Agreement if DataFix is in breach of any term of this Agreement and the breach is not cured within five (5) days of written notice by the Township.

DATAFIX/COMPRINT SYSTEMS INC.

By:~~ Signature ---_Print Name

Hortense Harvey

National Director, Client Services Print Title

TOWNSHIP OF MANITOUWADGE

By: Cecile Kerster Signature Print Name

Print Title


PUBLIC WORKS ADMINISTRATION REPORT


DATE: March 19, 2015 NUMBER: PW2015-06

SUBJECT: Spring Clean Up Week

SUBMITTED BY: Orner Collin, Public Works Superintendent

Background: Traditionally we provide free pick up for winter accumulation of yard waste. This normally would consist of broken branches, grass and leaves if raked into neat piles. We would also pickup sand from winter road maintenance if it is raked into neat piles.

Discussion: The word "traditionally" has been stretched to the limits over the years and last year's spring cleanup actually broke it.

During the 2012 and 2013 clean up week, we picked garbage from residents for 2 weeks. In 2014 we spent over 566.50 man hours over the course of 3 weeks cleaning messes that were unsorted and unrelated to what we should be picking up. There was everything from grass clippings, house siding, rotten fence boards and deck boards. Piles of lumber from torn down sheds, furniture, mattresses, old toilets and vanities, even kitchen sinks. We picked up just about anything you could imagine. We hauled over 10 full compacted garbage truck loads and 45 of our 6 ton sander truck loads to the landfill.

Something has to be done to control clean-up week. I'm afraid of what might become of the 2015 spring cleanup. We have tried different advertising strategies but that doesn't seem to work. We always end up with the same type garbage placed out for pick-up. Some residents do make an effort and place things in neat piles and try to sort their garbage but then along comes the pickers and just ram sack the piles. The problem then becomes sorting, return pick-ups because we cannot mix the loads, and frustrated residents because it takes so long to clean up the streets.

Financial Implications: Employees' wages are already budgeted for the year, so there are no actual extra cost in that respect. What is affected is the other work that is neglected and needs to be done during this time period that may incur overtime costs to complete this work.

Options:

Recommendations:

Recorded income from the landfill site punch cards was $258.00 for the 3 week period while clean-up week was taking place. This would have been for drive in traffic from residents.

a) that we continue the practice of picking up whatever residents put out for pick-up during spring clean-up week.

b) that we only pick up winter remnants, such as grass and leaf rakings, along with neat piles of winter road sand.

c) that we still offer the pick-up of bulky white metals appliances and old car bodies as a free service during cleanup week

d) that we waive the landfill site tipping fees for all other items during clean-up week

I recommend options b), c) and d)

Submitted by: -t--+-----+------OmerCollin Public Works Superintendent



DATE: March 19, 2015 NUMBER: PW2015-07

SUBJECT:

SUBMITTED BY:

Background:

Discussion:


Options:

2014 Water Treatment Subsystem Class I and Water Distribution Subsystem Class I Annual Report

Orner Collin, Public Works Superintendent

Attached is a copy of the 2014 Water Treatment Subsystem Class I and Water Distribution Subsystem Class I Annual Report for your approval.

For councils convenience only the first 13 pages of this report will accompany this Administration report and a full bound copy will be placed in councils meeting room for reference should it be needed? In that copy council will find Appendices to this report which are the summaries of the laboratory results, as well at the back of the report we have attached a "Glossary ofT erms" to aid you in interpreting the data results.

Recommenda:zz ~/ Submttted by: ~;

Orner Collin Public Works Superintendent

DATE: March 19, 2015

SUBJECT:

SUBMITTED BY:

Background:

Discussion:


Options:

Recommendations:



NUMBER: PW2015-08

2014 Wastewater Collection System Class II and Wastewater Treatment System Class I Annual Report

Orner Collin, Public Works Superintendent

Attached is a copy of the 2014 Wastewater Collection System Class II and Wastewater Treatment System Class I Annual Report for your approval.

For councils convenience only the first 10 pages of this report will accompany this Administration report and a full bound copy will be placed in councils meeting room for reference should it be needed? In that copy council will find Appendices along with summaries of annual daily flows, maximum daily flows and minimum daily flow events for the year.

Submitted by:1-r-----+-----mer Collin

Public Works Superintendent

.-CUPE·SCFP On the front !me • Au coeur de /'action

LOCAL 3487 President - Paul Richard

To Whom it may concern;

Canadian Union of Public Employees Syndicat canadien de Ia fonction publique

Chief Steward- Detlaf Jung

This is to inform you that Marilyn Brinklow has accepted the position of Health and Safety Rep. For local 3487.

Thank- You,

Paul Richard

cope 491

Community Services Department

Surplus Equipment listing

March 18th, 2015

1981 Bombardier Packer Ski Groomer

2000 Bombardier Skandic SWT Snow Machine

1992 440 Model Zamboni Ice Resurfacer

Serial # 83190270

Serial #1600-00026

Serial # 4404803

TBDML- Annual Meeting & Spring Conference

Report:

THUNDER BAY DISTRICT MUNICIPAL LEAGUE

Annual Meeting & Spring Conference

February 27-28, 2015

Prince Arthur Suites & Inns

Thunder Bay, ON

On February 27, 2015, the Thunder Bay District Municipal League (TBDML) began ceremonies for their Annual Meeting & Spring Conference.

The TBDML's President - Larry Hebert introduced their first guest speaker - Mayor Keith Hobbs. Mayor Hobbs spoke about highway and road closures; MPAC; and how Northern and Northwestern Ontario's communities' voices are being heard at Queen's Park.

The next guest speaker was the CAO of Marathon- Daryl Skworchinski. His presentation was about Marathon's landfill site and the adaptation that they had made over the recent years. Having the foresight to invest into the collection, pulverizing equipment and recycling of their garbage, Marathon has been able to reduce the amount cached at their landfill sites and receive a return on their recyclables. This is definitely a moving forward effort by Council and the Administration of the Town of Marathon.

An "Information Sharing" session was hosted by Wendy Landry - VP of TBDML. She addressed the audience asking delegates to share any thoughts or concerns that they may want to share with the rest of the delegates. Transparency was the main theme. Many delegates voiced their initiatives of how they receive feedback from their community. Some stated that they have "Open Meetings" where residents are able to become vocal with their concerns; others stated that they publish municipal events and the activities of Council meetings in their local newspaper; while others have stated that the best input is to get out and talk to their residents. With an over-whelming consensus, delegates agreed that feedback from the public, even if it appears to be of a negative nature, should always be viewed as positive feedback.

The following guest speaker, Wayne Prystanski - Manager of Operations for "Winter Highway Maintenance", spoke about the care and maintenance of our provincial highways. He talked about responsibilities and time responses for Road Maintenance Contractors having to respond when foul weather conditions threaten our highways. He also talked about a three-tier punitive system that contractors face if they are held in breach of their contract.

A presentation was made about "Forest Tenure Modernization and the Local Forest Management Corporation" by Kevin Coombs - Forestry Licensing & Regulatory Specialist for the Ministry of Natural Resources. The themes of his presentations were about the 20 year life spans of licences; Local Forest Management Corporation; transitions between locally driven harvesters who are working inclusively and collaboratively with larger corporations; and the Crown changing regulations to keep forestry locally based.

11


After indulging in a delightful buffet-style lunch, the conference resumed with a presentation from the Honourable Bill Mauro - MPP for Thunder Bay-Atikokan. The Honourable Member of Provincial Parliament talked about the Softwood Lumber Agreement and its expiry in October, 2015. Also, he stated that there should be an outreach from the Feds to provide regional exemptions - a subsidized working table for the lumbering corporations. Past practises, the Feds subsidized $60 million per year; this past year there was only $38 million in subsides. The Honourable Member proposed a new agreement that the Feds subsidize $60 million per year for the next two years. Also, he stated, with respect to revisions to the Building Code, 6-story wooden structures in Ontario are now legal; commenting that this may jump-start affordable housing to be built. Finally, he talked about the "Ring of Fire" and 6-8 new pieces of legislation that will be introduced in the near future.

The next presentation was made by James (Tony) Harris- Manager Valuation and Customer Services for MPAC. Mr. Harris talked about the complex and very confusing matrix MPAC uses when assessing property. When land/home/building owners have a concern with the assessment, they have to contact MPAC and ask for a "Request for Reconsideration" (RfR) form, fill it out and file it with MPAC for reconsideration. Mr. Harris also talked about how the average value of a home in Thunder Bay increased about $30,000 between 2008 and 2012. There were no stats provided regarding the value of homes in rural populated areas. In addition to talking about Thunder Bay's home market values, he commented on how there would be a 5% increase in assessment for every $10,000 invested into home renovations.

With a change in the agenda, the Honourable Michael Gravelle- MPP for Thunder Bay and Minister of Northern Development of Mines spoke about mining expansion in Northwestern Ontario. He talked about new mines developing in the Rainy River area. Also, he talked about issues with highway maintenance. Finally, he spoke about natural gas availability and connecting communities with natural gas in the Northwestern regions, which lie south of Highway 11 and the Ring of Fire area.

The final guest speaker of this day was Norm Gale. He is the Chief of EMS for the Thunder Bay District. Mr. Gale spoke about mental wellness and mental health of the EMS responders. He stated that, at times, when EMS responders visit a call, the call can be of such a horrific sight that over-powers any mentai preparedness that the EMS responders are trained for. He talked about EMS responders unknowingly subjecting themselves to hazardous working environments while trying to provide essential care to the ill or injured. Only upon investigation is it learned that the EMS responders have subjected themselves to harmful elements.

On February 281h, a buffet-style King's Breakfast was hosted at the Prince Arthur Waterfront Hotel &

Suites, for all attendees. After which, the conference resumed starting at 9:00a.m.

The first guest speaker was Dave Canfield - President of Northwestern Ontario Municipal Association (NOMA). He spoke about how he will be speaking with the Ministers with respect to onesize does not fit all. Also, he stated that he will be meeting with MPAC in attempts to dismantle their current assessment tool and develop an assessment tool that reflects Northern Ontario's true value of property. While meeting with MPAC, he will be asking for reconciliation payments for 2011 & 2012. Also, while conferencing with Ministers, he will address the need for increased infrastructure funding for municipalities. Finally, he spoke about winter road maintenance and improved care for these roads.

21


The next guest speaker was Paul Pepe- Tourism, Thunder Bay. He spoke about region 13 being the largest region in land mass extending from the Sudbury area to the Ontario-Manitoba border; from the Canada - US border to the Hudson Bay. There was a total of $5.4 million in the budget to fund all 13 regions. (It was not stated how much Region 13 received). He also stated that Ontario generates $604 mill ion annually in tourism. Funding that is received from the Ministry of Tourism goes towards product development, industry education, training and promotion. Also, he mentioned about Angling and Hunting Programs being available. Finally, he spoke about a couple of barriers present; which are: 1) communication gap between northern communities; and 2) need a political argument to get Ministers on board.

A fill-in speaker accommodated the TBDML when Bruce Hyer- MP of Thunder- Superior North was regrettably unable to attend. Filling in was the Hon. John Rafferty - MP for Thunder Bay - Rainy River area. The Honourable Member of Parliament spoke about how "spectrum" licences will not be taken away from companies that make their way through its bureaucracy. Also, he talked about how the Federal government's role in helping municipalities economically, adapting to societies' changes and to be resilient to economic disparity. In addition, he talked about sustainable growth. His final comments were to the fact that a minority government is better for people; easier to maintain "checks and balances".

The final guest speaker was Kirsten Spence - Trail Co-ordinator for Rails to Trails. Unfortunately, I missed most of her presentation as I met with the Hon. John Rafferty before his departure. However, for the brief time that I was present, I listened to her presentation about sledding tourism in Northern Ontario; connecting routes to the east and west. Also, she spoke about the Ontario Government proposing the "Provincial Trails Act".

The TBDML wrapped up ceremonies by conducting a voting/acclamation session for municipal delegates to fill vacant positions within the League. Also, it was put to resolution and voted upon that there will be only one Annual Conference, which will be held in the fall and that the League's fiscal year will end on August 31't this year and years forward.

With gratitude and dedication,

"l J

Councillor Dunnill

31

Report:

OGRA/ROMA Combined Conference

February 22-25, 2015

Fairmont Royal York Plaza

Toronto, ON

On February 22nd, the Mayor, CAO and I arrived at the Fairmont Royal York Plaza, only after experiencing flight delays and congested traffic in Toronto, ON. As a consequence, we were not able to attend any of the planned activities scheduled for that afternoon. However, we did sit down to a lovely supper at one of the up-scale restaurants in the Plaza.

On Monday, February 23'd, all of us registered for the conference and made our way to the Conference Room for the Welcoming and Opening presentations.

The first Keynote speaker was our Premier of Ontario; Honourable Kathleen Wynne. The Honourable Kathleen Wynne talked about how much spending the Province will commit to on improving infrastructure in both urban and rural areas. In her speech, she stated that the Province is prepared to spend $29 billion dollars on infrastructure improvements- $15 billion in the GTA region and $14 billion for the rest of Ontario. Some delegates from rural and out-lying areas were not so thrilled about the proportional amounts being distributed.

After her speech, a debate was held between the President of Canadian Federation of Agriculture and the President of Agri-Food Economic Systems. The topic of the debate was the resolution: "Be it resolved Ontario's current Agri-Food system weakens communities and is unprepared to feed a planet of nine billion people". There was ample discussion to nourish all minds that were present.

Following the agenda that was provided at the time of registration, delegates were able to attend many workshops throughout the rest of the morning. At first, I found it confusing to locate many of the conference rooms that hosted my choices of lectures, only because the Plaza is so immense in size. As a result of my late arrival to the Asset Management workshop; I ended up standing at this workshop. My attendance there was brief.

In the afternoon, there were many keynote speakers, such as: Gary McNamara, President of AMO; Hon. Brad Duguid -Minister of MEDE; Boris Martin- CEO for Engineers without Barriers; and Hon. Ted McMeekin - Minister for MMAH. After their presentations, a Minister's Forum was scheduled where delegates from municipalities were able to address the Ministers with questions and concerns about their municipalities and looking for answers or commitments from the Ministers. This is also known as the "Bears' Den"; rightfully deserving.

The next day, a continental breakfast of bagels, muffins and beverages were served to the attendees. In my opinion, there is room for improvement in this department. ROMA started the conference off with their presentation of their Annual General Meeting. When finished, the President of ROMA introduced the President of OGRA who made a presentation of their Annual General Meeting.

1

After the minutes were adopted and presentations were finished, delegates had ample time to visit trade shows and view the numerous displays. The displays varied from water treatment plants to solar panel lights, from earth excavation to asphalt road construction; from water well remote video cameras to construction's heavy equipment; from government infrastructure planning to MPAC; from EMS to police and fire department services with respect to personal protective equipment; etc.

On this day, the first keynote speaker was the Interim Leader- Han. Jim Wilson for the PC Party. Some of the topics that he talked about were about:

• Road closures and the lack of government intervention; • Better highway maintenance- "the need for more equipment-not bureaucracy"; • Ontario's $12 billion deficit; • Some communities have an increase of 329% in OPP costs; • Municipalities are being held by many liabilities; • Wind turbines and political intervention; • Liberals closing schools to balance their budget; and much more.

The next keynote speaker was Nik Nanos of Nanos Research. Nanos Research is all about telephone surveys, gathering statistical data and preparing graphs and charts, and making sense of data collected. If there is a company, government or private organization that requires a professional approach in collecting data, they turn to Nanos Research.

The final keynote speaker in the morning session was the Han. Andrea Horwath- NDP leader for Ontario. Some of her focuses in her presentation were about small rural communities. She talked about:

• Ever increasing amount of our aging population and the need for affordable housing; • Out-flowing of our youths to the larger urban centres; • Decreased mining and forestry activities; and, • How the government needs to help with small communities' infrastructures.

Also, she commented about the $8.2 billion wasted by the current Provincial Government, which was confirmed by the Auditor General's Report. In addition, she spoke about how large construction contracts are being commissioned to larger construction companies and smaller contracts are not being made available to help the smaller construction companies in rural communities.

In closing, the Han. Andrea Horwath reiterated the need for our provincial government to focus on the long-term needs of our rural communities. Also, she stated a quote saying that: "The more things change; the more things stay the same".

In an attempt to attend another Asset Management workshop, I appeared to have been late; again. This seams to be a very popular seminar, as many delegates were present. The information provided at this presentation gave delegates better knowledge in preparing their communities' budgets for aging assets and the replacement costs. However, I found that my visit was shortened due to the lack of seating available.

After checking my agenda, I ended up sitting in on another workshop that was talking about alcohol, marijuana and prostitution, and the effects on its community; legal, social acceptance and safety. I found the presentation to be too statistical and confusing; and left early.

2

Following the lunch break, MPAC held an information session in one of the rooms; so I sat in and took part in the discussions. Listening to many delegates, I was able to relate to their concerns that they have within their own communities. We all seemed to have a common gripe about our residents and business owners having to pay high municipal taxes. Also, I brought forth a concern with respect to our aging community, lack of industry and the migration of our youth. Without having statistics with me, 1 related to personal knowledge of history in our community and the fact that if MPAC continues with property assessments using their current "tools", soon they will not have a community to assess. 1 suggested to the moderator that a new assessment tool is needed; a tool that not only looks at the active residential, commercial and industrial properties and their physical states, but one that takes into consideration the amount of the vacant residential, commercial and industrial properties. In addition, 1 suggested about economic disparity with respect to such factors as: decreasing population, fewer higher paying jobs available, high unemployment rate and the cost of a "basket of goods" compared to that of urban areas. Finally, I stated that because Ontario is so vast in size that assessments need to be compared to other communities of similar regions, social, economical and demographics; not Ontario as a whole. It is my belief, that these factors would better assess the true value of residential, commercial and industrial properties in rural areas.

When my visit was finished with MPAC, I sat in at a workshop talking about "Local Green Energy". This workshop dealt mainly with horizontal wind turbines and legal aspects relating to ownership or leasing and determining the break-even point for investment. Also, there were some discussion with respect to structural fatigue and ground water causing soil erosion. I did not forward any input, but I listened attentively to what others had to say.

Nearing the end of the afternoon, I listened in on a keynote speaker from First Nations - Wab Kinew. He spoke about how all nationalities should be as one and not to discriminate against one another and that there are still inequalities between native and non-native people. He talked about "Broken Treaties"; the Indian Act and how his people were taken off the reserves and put into schools away from their families and forcing them to adopt and adapt to the non-native ways. Also, he talked about a very sad and disheartening event that happened on a reserve in Northwestern Ontario. Paraphrasing this part of his speech, he told the audience about how two little children died in a home fire indirectly because the neighbouring community's fire department did not respond to a 911 call. Apparently, the Reserve's Administration was unable to pay $3,400.00 levy for emergency services. A home fire started on the Reserve and the local community's fire department did not respond because of an unpaid levy. There were two young children aging between 2 and 4 who died in that fire. [End of paraphrase]

This Reserve morn for the loss of their children; the neighbouring community lives with the shame of bureaucracy. When Mr. Kinew finished his speech, he received a standing ovation by all.

On the final day, a continental breakfast was served; bagels (only) and beverages. Many delegates attended the farewell presentations. Fred Dean, a noted Municipal lawyer, answered most of the questions that were placed in the question box. I did not hear any answers to my two questions; perhaps he will send me a personal reply.

Always grateful to be present at a conference of this magnitude,

Councillor Dunnill

3

Thunder Bay District Municipal League

Board Meeting Thursday, February 26, 2015

SalonA Prince Arthur Waterfront Hotel & Suites

Thunder Bay ON

1. Call to order. The meeting was called to order by the President, Larry Hebert, at 7 p.m.

Present: President Larry Hebert

I" Vice President Rodney Swarek

2nd Vice President Donna Blunt

Executive Member Wendy Landry

Past President Bishop Racicot

Member Alana Bishop

Member Annand Giguere

Member Bob Krause

Member Cathy Woodbeck

Member Don Modin

Member Ed Dunnill

Member Gary Nelson

Member Gino Leblanc

Member Richard Harvey

Member Rick Dumas

Member Roger Shott

Member Ron Nelson

Member Wendy Wright

Member Willy Liebigt

Alternate Member Armand Giguere

Alternate Member Rebecca Johnson Secretary-Treasurer Beth Stewart

2. Approval of the Agenda

MOTION

Made by: Wendy Landry

Seconded by: Roger Shott

Councillor City of Thunder Bay

Councillor Township of White River

Councillor Municipality of Shuniah Councillor Municipality of Shuniah Councillor Township of O'Connor Councillor Municipality of Oliver Paipoonge Councillor Municipality of Greenstone Councillor Township of Schreiber Councillor Township of Conmee Councillor Township of Dorion Councillor Township of Manitouwadge Mayor Township of Red Rock Councillor Township of Terrace Bay Mayor Township ofNipigon Mayor Town of Marathon Councillor Municipality ofNeebing Mayor Township of O'Connor Councillor Township of Gillies Councillor Township ofHomepayne Councillor Municipality of Greenstone Councillor City of Thunder Bay

That the agenda for the Thunder Bay District Municipal League Board meeting of February 26, 2015 be approved as amended. CARRIED

TB.D.ML.- Feb 26, 2015

3. Minutes of Board meeting held January 10, 2015 in Nipigon ON

MOTION

Made by: Gino Leblanc

Seconded by: Cathy Woodbeck

That the minutes of the Board meetingfor the Thunder Bay District Municipal League held January 10, 2015 in Nipigon, be approved as printed. CARRIED

4. Business Arising from the Minutes (a) Conference topic social media Clarification was provided as to why this topic was not considered.

5. Financial Matters (a) Financial Statements

(i) Comparison Budget and Income/Expenses 2014 provided as an FYI (requested previous meeting)

(ii) Income statement to January 31, 2015

MOTION

Made by: Rick Dumas

Seconded by: Bob Krause

That the Income Statement of the Thunder Bay District Municipal League to January 31,2015 indicating net deficit o.f$1,883.I I be received. CARRIED

The Secretary-Treasurer will investigate why the league is paying into AMO in addition to NOMA and individual municipalities. She will also check to determine if the league counterparts in Kenora and Rainy River are paying into AMO

Representatives will investigate potential sponsorships in their respective municipalities for 2016. Additional companies to approach were:

• OPG (who had sponsored in a previous year) • CIBC • Resolute

(iii) Balance Sheet as of January 31, 2015

MOTION

Made by: Donna Blunt

Seconded by: Armand Giguere

Agenda Page 2

TB.D.M.L. Feb 26, 2015

That the Balance Sheet of the Thunder Bay District Municipal League as of January 31, 2015 indicating Liability and Equity of$18,533 be received. CARRIED

(iv) 2015 Levy In discussion with finance departments, members of the board determined that it would be easier for all if the cheques already received for the 2015 NOMA and Thunder Bay District Municipal League levy were cashed and a credit for 2016 applied.

6. Ongoing Business

(a) Bylaws & Constitution updates

MOTION

Made by: Donna Blunt

Seconded by: Rebecca Johnson

That the revised bylaws of the Thunder Bay District Municipal League be received and used as a working document for one year with amendments accepted throughout the year with jinal approval at the 2016 AGM cARRIED

(b) Memorial Wall update was provided by Larry Hebert noting that the outside group is not looking for donations from municipalities, other than a donation in terms oflocation from the City of Thunder Bay.

(c) Feb 27/28th Conference

7. New Business

1. Introductions to speakers were assigned. It was reinforced that the individual making the introduction would also moderate the question period.

a) Resolution from the Township of Gillies: Poultry Supply Management

lv!OTION

Made by: Willy Liebigt

S'econded by: Bob Krause

That the Resolution from the Township of Gillies calling for an increase in the current exemption in flock limit from 300 broiler birds to 4,000 broiler birds, be supported by the Thunder Bay District Municipal League board and presented to the delegates at the annual meeting. cARRIED

8. Correspondence

9. Other Business (a) Reports from Committees

(i) Resolution Committee- (dealt with under New Business)

Agenda Page 3

T.B.D.M.L.- Feb 26, 2015

(ii) Convention Committee- Chaired by 2nd Vice President Donna Blunt (iii) Constitution & Bylaws Committee- (dealt with under ongoing

business) (iv) NOMA representatives. Highlights were provided by Rick Dumas.

He noted that the NOMA meeting for 2016 would be within the league district.

(v) Nominating Committee (Chaired by Past-President Bishop Racicot) Rick Dumas suggested that it should be mentioned before the nominating process that candidates should be sure of municipal support before putting their name forward.

10. Next meeting: Saturday, May 9, 2015 in Red Rock Marina Centre

11. Adjourn

Agenda

lvfOTION Made by: Wendy Landry Seconded by: Gino Leblanc That we do now adjourn at 8:35pm.

Page4

THUNDER BAY DISTRICT HEALTH UNIT

MINUTES OF MEETING:

DATE:

TIME:

PLACE:

CHAIR:

BOARD MEMBERS PRESENT:

Mr. Ed Dunnill Mr. Terry Fox Mr. Norm Gale Mr. Richard Harvey Mr. Bernie Kamphof Mr. Bob MacMaster Mr. Jack Masters Mr. James McPherson Ms. Karen Morley Mr. Aldo Ruberto Mr. Roger Shott Mr. Don Smith Mr. Joe Virdiramo

CALL TO ORDER

BOARD OF HEALTH

JANUARY 21,2015

1:55 P.M.

BOARD ROOM

MR. DOUG HEATH

ADMINISTRATION PRESENT:

Mr. D. Heath, Chief Executive Officer Dr. D. Williams, Medical Officer of Health Dr. J. DeMille, Associate Medical Officer of

Health Mr. K. Allan, Director- Health Protection and

Chief Nursing Officer Ms. L. Roberts, Director- Health Promotion Ms. B. Moro, Executive Assistant to the

Medical Officer of Health and Chief Executive Officer and Secretary to the Board of Health

The Chair called the meeting to order at 1:55 p.m.

1. ATTENDANCE AND ANNOUNCEMENTS

The Chair welcomed all new and returning Board of Health members.

2. DECLARATIONS OF PECUNIARY INTEREST

There were no declaration of pencuniary interest.

Thunder Bay District Health Unit Board of Health Minutes

3. AGENDA APPROVAL

Resolution No.: 5-2015

MOVED BY: SECONDED BY:

Mr. J. Masters Mr. A. Ruberto

January 21, 2105 Page 2 of 6

THAT the Agenda for the Regular Board of Health Meeting to be held on January 21, 2015, be approved.

CARRIED

4. INFORMATION SESSION

4.1 Nutritious Food Basket

Ms. Catherine Swartz-Mendez, Nutritionist was in attendance to give a presentation relative to the above noted. A copy of the presentation relative to the Nutritious Food Basket, was provided to the Board members for information.

A copy of 'The Cost of Eating Well in the District of Thunder Bay, 2014" report and a "Recipe for Hunger" insert for information was distributed separately with the agenda package.

Resolution No.: 5A-2015


Mr. J. Virdiramo Mr. A. Ruberto

THAT Administration bring a report back to the Board of Health in the spring of 2015 relative to Food Security;

AND THAT a request be made to the Ministry of Health and Long-Term Care to expand the Nutritious Food Basket survey to include seniors.

CARRIED


5. MINUTES OF THE PREVIOUS MEETINGS

5.1 Thunder Bay District Board of Health


The Minutes of the Thunder Bay District Board of Health (Regular and Closed Session) Meetings held on November 19, 2014, to be approved.



Mr. J. Masters Mr. J. Virdiramo

THAT the Minutes of the Thunder Bay District Board of Health (Regular and Closed Session) Meetings held on November 19, 2014, be approved.

CARRIED

6. MATTERS ARISING FROM THE MINUTES

There were no matters arising from the previous set of minutes.

7. BOARD OF HEALTH (CLOSED SESSION) MEETING



Mr. J. Virdiramo Mr. E. Dunnill

THAT the Board of Health move into Closed Session to receive information relative to personal matters about an identifiable individual.

CARRIED


January 21,2105 Page 4 of 6

7. BOARD OF HEALTH (CLOSED SESSION) MEETING (Continued)

The Board of Health moved into Closed Session at 2:10p.m.

The following individuals left the meeting room: • Dr. D. Williams, Medical Officer of Health • Dr. J. DeMille, Associate Medical Officer of Health • Mr. K. Allan, Director- Health Protection and Chief

Nursing Officer • Ms. L. Roberts, Director- Health Promotion • Ms. B. Moro, Secretary to the Board

At 2:20p.m., the Board of Health resumed regular business.

The above noted individuals returned to the meeting room.

8. DECISIONS OF THE BOARD

8.1 HIV Anonymous Testing Program Budget 2015-16

Report No. 3-2015 (Sexual Health and Clinical Programs) relative to providing the Board of Health with the proposed HIV Anonymous Testing Program Budget from the AIDS Bureau of the Ministry of Health and Long-Term Care.


MOVED BY: Mr. R. Shott SECONDED BY: Mr. B. MacMaster

THAT with respect to Report No.3- 2015 (Sexual Health & Clinical Programs), we recommend that:

• The application of HIV Anonymous Testing Program Budget of $58,471 be approved for submission to the Ministry of Health and Long-Term Care; and

• The Chief Executive Officer and Manager of Finance be authorized to complete any administrative requirements of the budget submission process as required.

CARRIED


8. DECISIONS OF THE BOARD (Continued)

8.2 alPHa Board of Health Orientation Session


Memorandum from Mr. D. Heath, Chief Executive Officer, dated January 9, 2015, attaching information and containing a resolution relative to the above noted.




THAT the following members of the Board be authorized to attend the alPHa Board of Health Orientation session to be held in Toronto, Ontario on February 5, 2015:

1. Mr. Don Smith 2. Mr. Richard Harvey

AND THAT all expenses be paid in accordance to Policy No. BH-02-04 - Board Members' Reimbursement.

CARRIED

9. COMMUNICATIONS FOR INFORMATION

9.1 CRA Mileage Rates for 2015

Memorandum from Mr. D. Heath, Chief Executive Officer, dated January 9, 2015, relative to the above noted.

10. NEXT MEETING

The next regularly scheduled meeting of the Board of Health will be held on Wednesday, February 18, 2015.


11. ADJOURNMENT



Mr. B. Kamphof Mr. B. MacMaster

THAT the Board of Health meeting held on January 21, 2015, be adjourned at 2:45 p.m.

CARRIED


Chair, Board of Health Chief Executive Officer

Recording Secretary

THUNDER BAY DISTRICT HEALTH UNIT

MINUTES OF MEETING:

DATE:

TIME:

PLACE:

CHAIR:

BOARD MEMBERS PRESENT:

Mr. Ed Dunnill Mr. Terry Fox Mr. Norm Gale Mr. Richard Harvey Mr. Bernie Kamphof Mr. Bob MacMaster Mr. Jack Masters Mr. James McPherson Ms. Karen Morley Mr. Aldo Ruberto Mr. Roger Shott Mr. Don Smith Mr. Joe Virdiramo

CALL TO ORDER

BOARD OF HEALTH (ANNUAL MEETING)

JANUARY 21, 2015

1:00 P.M.

BOARD ROOM

MR. DOUG HEATH

ADMINISTRATION PRESENT:

Mr. D. Heath, Chief Executive Officer Dr. D. Williams, Medical Officer of Health Dr. J. DeMille, Associate Medical Officer of

Health Mr. K. Allan, Director- Health Protection and

Chief Nursing Officer Ms. L. Roberts, Director- Health Promotion Ms. B. Mora, Executive Assistant to the

Medical Officer of Health and Chief Executive Officer and Secretary to the Board of Health

The Chair called the meeting to order at 1:00 p.m.

1. DECLARATIONS OF PECUNIARY INTEREST

There were no declarations of pecuniary interest.

Thunder Bay District Health Unit Board of Health (Annual Meeting) Minutes

2. AGENDA APPROVAL





THAT the Agenda for the Board of Health Meeting Annual Meeting to be held on January 21, 2015, be approved.

CARRIED

3. ELECTION OF CHAIR

Mr. D. Heath, Chief Executive Officer called for nominations from the Members for the appointment of Chair.

Mr. N. Gaie was nominated and the nomination was accepted.

There were no further nominations.

Mr. N. Gale was acclaimed as Chair.

Mr. N. Gale assumed the Chair for the remainder of the meeting.

4. ELECTION OF VICE-CHAIR

Mr. N. Gale, Chair called for nominations from the Members for the appointment of Vice Chair.

Mr. J. Virdiramo was nominated and the nomination was accepted.


Mr. J. Virdiramo was acclaimed as Vice Chair.


5. ELECTION OF EXECUTIVE COMMITTEE MEMBERS-AT -LARGE


Mr. N. Gale, Chair called for nominations for Members-at-Large to sit on the Executive Committee. The Chair advised that the past Chair was not a current member of the Board of Health, therefore, three additional members will be sought.

Resolution No.: 1A-2015


Mr. R. Harvey Mr. B. Kamphof

THAT the Board of Health moved into a Closed Session Meeting in order to receive information relative to an identifiable individual.

CARRIED

At 1:17 p.m., the Board moved into Closed Session.

Mr. K. Allan, Director- Health Protection and Ms. L. Roberts, Director- Health Promotion left the meeting room.

At 1 :25 p.m., the Board resumed regular business.

Mr. K. Allan and Ms. L. Roberts returned to the meeting room.

The following Members of the Board were nominated to sit as Members-At-Large on the Executive Committee and the nominations were accepted.

• Mr. T. Fox • Mr. B. Kamphof • Mr. A. Ruberto


Mr. T. Fox, Mr. B. Kamphof and Mr. A. Ruberto were acclaimed as Members-AtLarge on the Executive Committee.

The Executive Committee will consist of the following members of the Board of Health:

• Mr. N. Gale, Chair • Mr. J. Virdiramo, Vice Chair • Mr. T. Fox • Mr. B. Kamphof • Mr. A. Ruberto


6. APPOINTMENT OF DESIGNATED BOARD MEMBER FOR SIGNING AUTHORITY


Report No. 2-2015 (Chief Executive Officer) relative to recommending the appointment of a designated Board Member for signing authority for the Thunder Bay District Health Unit for 2015.


MOVED BY: Mr. T. Fox SECONDED BY: Mr. J. Virdiramo

THAT with respect to Report No.2- 2015 (Chief Executive Officer) we recommend that the following Board member be granted signing authority for the Thunder Bay District Health Unit for a period of one year commencing January 21, 2015 until the Board of Health's next Annual Meeting in 2016:

1 . Jack Masters

CARRIED

7. 2015 MEETING SCHEDULE

Report No. 1-2015 (Chief Executive Officer) relative to establish the regular Board of Health meeting schedule for 2015.



Mr. B. MacMaster Mr. R. Shott

THAT with respect to Report No. 1 -2015 (Chief Executive Officer), we recommend that the following schedule for regular Board of Health meetings for 2015 be approved:

Wednesday, February 18 Wednesday, April15 Wednesday, June 17 Wednesday, October 21 Wednesday, December 16

Wednesday, March 18 Wednesday, May 20 Wednesday, September 16 Wednesday, November 18

AND THAT the meetings commence at 1:00 p.m.

CARRIED



7. OTHER BUSINESS

There was no other business.

8. ADJOURNMENT


MOVED BY: Ms. K. Morley SECONDED BY: Mr. J. McPherson

THAT the Board of Health Annual Meeting held on January 21, 2015, be adjourned at 1:47 p.m.

CARRIED

Chair, Board of Health Chief Executive Officer

Recording Secretary

AGENDA - Manitouwadge 2015... · 01 Minutes of the Regular Meeting ofMarch 11,2015. 04 DEPUTATIONS...

Documents

Transcript of AGENDA - Manitouwadge 2015... · 01 Minutes of the Regular Meeting ofMarch 11,2015. 04 DEPUTATIONS...