Agency: Local Government Unit - Inopacan, Leytew/ 1 day Budget Officer None Budget forms 2 Return to...

Mayor’s Office SERVICE: Issuance of Permits Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Constituents of the Municipality of Inopacan WHAT ARE THE REQUIREMENTS: Barangay Clearance with Official receipt, Municipal Official receipt Step

Applicant/Client’s Activity

Office Activity

Duration of Activity

Person in Charge

Fees

Form

1 Verbalize request for issuance of needed permit

Receiving clerk ask for barangay clearance

2 mins. Clerk

2 If Advice client to pay necessary fees at the MTO

1 min. Clerk Official Receipt

3 Prepare the requested permit 5 mins. Clerk Mayor’s Permit

4 Presents Official receipt to Clerk

Attach official receipt to mayor’s permit and have it signed by the mayor or his duly designated representative

3 mins. Clerk

5 Release mayor’s permit to client 1 min. Clerk

END OF TRANSACTION

Mayor’s Office SERVICE: Issuance of Certification Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Constituents of the Municipality of Inopacan WHAT ARE THE REQUIREMENTS: Barangay Certification Step


Office Activity


Person in Charge

Fees

Form

1 Verbalize request for issuance of Mayor’s certification

Clerk ask the client to present brgy. certification and the purpose of the certification

3 mins. Clerk

2 Advice client to pay necessary fees at the MTO


3 Prepare the requested certification 5 mins. Clerk Mayor’s Certification


Attach official receipt to mayor’s cert. and have it signed by the mayor or his duly designated representative

3 mins. Clerk

5 Release Mayor’s Certification to client

1 min. Clerk

END OF TRANSACTION

Mayor’s Office

SERVICE: Issuance of Tricycle Franchise Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Constituents of the Municipality of Inopacan WHAT ARE THE REQUIREMENTS: Barangay Clearance with Official receipt, Police Clearance, Certification of Membership to Tricycle Org. LTO O.R., LTO C.R. Step


Office Activity


Person in Charge

Fees

Form

1 Verbalize request for issuance of tricycle Franchise

Receiving clerk ask for the above- stated requirements

3 mins. Clerk

2 Advice client to pay necessary fees at the MTO


3 Prepare the requested Franchise 5 mins. Clerk Mayor’s Franchise


Attach official receipt to franchise and have it signed by the mayor or his duly designated representative

3 mins. Clerk

5 Release franchise to client 1 min. Clerk

END OF TRANSACTION

Municipal Budget Office SERVICE: Conduct Preliminary Review of Barangay Budget Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Brgy. Officials (Brgy. Officials (Brgy. Captain/Brgy. Treasurer) WHAT ARE THE REQUIREMENTS: Statement of receipts & expenditures/budget preparation form Step


Office Activity


Person in Charge

Fees

Form

1 Submit brgy. budget with endorsement letter

Receive and review (preliminary) bgry. budget as to compliance to budgeting rules and regulations

w/ 1 day Budget Officer None Budget forms

2 Return to barangay if with discrepancy

3 If In order: prepare review letter 3 mins. Budget Officer None Review Letter

4 Endorse brgy. budget with review letter to SB for final review & approval

5 mins. Budget Officer None Brgy. Budget

5 Submit corrected brgy. budget

Back to step 1 to 4

END OF TRANSACTION

Municipal Agriculture Office SERVICE: Issuance of Fishing Permit Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Fisherfolks WHAT ARE THE REQUIREMENTS: CTC, Barangay Clearance with Official receipt, Motorboat Measurement/Engine Number Step


Office Activity


Person in Charge

Fees

Form

1 Ask for requirement for Registration

List down the needed requirements 10 mins. Staff-Fisheries MA

2 Submit requirements for assessment of fees/payments

Assess and determine fees and advice for payments to Municipal Treasurer’s Office

20 mins. Staff-Fisheries M

Assessment Paper

3 Submit Official Receipt for Processing

Process documents for registration/ licensing/permits

15 mins. Staff-Fisheries M

Reg. Forms/ Gear License/ Fishing Permits

4 Get Approved Fishing Permit Clerk

Record and release the document 5 mins. Staff-Fisheries M

END OF TRANSACTION

Municipal Agriculture Office SERVICE: Distribution of Assorted Seeds (Rice, Corn, Assorted Veg. Seeds) Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Farmers and Fisherfolks WHAT ARE THE REQUIREMENTS: None Step


Office Activity


Person in Charge

Fees

Form

1 Ask for seeds Ask for seed is needed and determine availability of same

5 mins. Staff-HVCC AT/MA

2 Sign/Affix signature in the Acknowledgement receipt

Let them sign in the log book and in the acknowledgement receipt

15 mins. Staff-HVCC AT/M

Acknowledgement receipt

3 Release requested seeds 5 mins. Staff-HVCC AT/M

END OF TRANSACTION

Rural Health Unit SERVICE: Medical Consultation Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Adult and Pediatric Patients WHAT ARE THE REQUIREMENTS: None Step


Office Activity


Person in Charge

Fees

Form

1 Proceed to Information Section

Information Personnel will issue priority number

1 min Midwife None

2 Proceed to the registration table

Register/ retrieve family record, record chief complaints and take vital signs

10 mins. Midwife/Nurse None Individual Treatment

Record

3 Proceed to waiting area

Call patients with their given priority number

Midwife/nurse None

4 Proceed to Doctor’s room Conduct examination, diagnose/ treat prescribe medicine/ Refer patient to WLPH for cases not manageable by RHP

15 mins. Physician

none Drug prescription/

2-way referral slip

5 Proceed to midwife in-charge Provision of Drugs/ medicines as prescribed if available, facilitate the conduct of patient to nearest hospital when necessary

5 mins. Midwife/nurse Treatment Record /

referral slip

End of transaction

Rural Health Unit SERVICE: Issuance of Medical Certificate Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Patient WHAT ARE THE REQUIREMENTS: None Step


Office Activity


Person in Charge

Fees

Form

1 Patient Verbalize request for issuance of Medical Certificate

Register/ retrieve family record, record vital signs and give instructions for payment

10 mins. Midwife/Nurse None Family Record

2 Pay to Treasurer’s Office

Official Receipt

3 Proceed to the Physician

Physically examine the patient and interview for its history

20 mins. RHP None Family Record

4 Issue Medical Certification 10 mins. RHP None Med. Cert.

END OF TRANSACTION

Rural Health Unit SERVICE: Laboratory Examination Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Adult and Pediatric Patients WHAT ARE THE REQUIREMENTS: None Step


Office Activity


Person in Charge

Fees

Form

1 Proceed to Midwife/Nurse & verbalize request

Register/ retrieve family record, give instructions for payment

10 mins. Midwife/Nurse None Family Record

2 Proceed to Treasurer’s Office

Official Receipt

3 Proceed to Medical Technologist & give O.R. and request

Conduct laboratory Exam./Testing 3 mins. to 3 hrs. depend on type of

rest

Medical Technologist

4 Release Laboratory Result 1 min. Medical Technologist

None Laboratory Result

END OF TRANSACTION

Municipal Engineering Office/Office of Building Official

SERVICE: Issuance of Building Permit / Occupancy Schedule of Availability of Service: Monday - Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: All Filipino Citizen WHAT ARE THE REQUIREMENTS: C.T.C., Brgy Clearance, Notarized Application Forms, Plans Clearances from Various Agency, Tax Declaration/Title, Tax Certificate Step


Office Activity


Person in Charge

Fees

Form

1 Endorse Application for Building Permit (Bldg Permit, Elect’l, Sanitary/Plumbing, Electronics, Architectural Etc.), Other Clearances

Discuss w/ Application the requirements and verify the completeness of requirements.

30 mins. Building Official None Building Permit, Elect’l, Sanitary Mech’l. Architectural, Electronics, Loc. Clearance, Completion Certificate

2 Check Plans and Endorse Documents to Proper Authority

1 day Other Concerned

Official

None Official Receipt

3 Survey/Site Inspection 3 days Personnel of Bldg Official

None Mayor’s Franchise

4 Advice Client to Proceed to Treasurer’s Office for Payment

10 mins. Office of the Treasurer

5 Client present O.R. Received Official Receipt and Record

15 mins. Personnel of Bldg Official

None Official Receipt

6 Approval, Recording and Releasing

20 mins.

END OF TRANSACTION

Municipal Treasurer’s Office SERVICE: Receive Payments of Real Property Taxes Schedule of Availability of Service: Monday - Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Constituents of the Municipality of Inopacan WHAT ARE THE REQUIREMENTS: Brgy. Clearance, Residence Certificate, Assessment form duly signed, contract of lease Step


Office Activity


Person in Charge

Fees

Form

1 Present previous/latest receipt to revenue collection clerk

Verify at the Real Property Tax Record (RPTA)

5 mins. Revenue Collection Clerk

None O.R. for last payment

2 Compute real property tax 5 mins. Rev. Coll. Clerk 2 % of the Assessed value + penalty as the case may be

O.R. for last payment

3 Issue Official Receipt 3 mins. Rev. Coll. Clerk O.R. for last payment

END OF TRANSACTION

Municipal Treasurer’s Office SERVICE: Receive Payments for Business taxes/ permits/Licenses and other fees Schedule of Availability of Service: Monday - Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Constituents of the Municipality of Inopacan WHAT ARE THE REQUIREMENTS: Brgy. Clearance, Res. Certificate, Assessment form duly signed, contract of lease Step


Office Activity


Person in Charge

Fees

Form

1 Proceed to Municipal Treasurer’s Office & verbalize intention to pay

Get individual Business Cards And verify record of payments

5 mins. Assigned Clerk Business Card

2 Ask for the required documents to support payment

1 Min. Assigned Clerk

3 Produce required documents Attached documents to business card and Advice client to proceed to Mun. Treasurer’s table

3 Mins. Assigned Clerk

4 Proceed to Mun. Treasurer’s Table

Make Assessment / computation

10 mins. Municipal Treasurer

Assessment Form

5 Proceed to Revenue Collection Clerk’s table and Pay the assessed payment

Issuance of receipts 3 mins. Rev. Coll. Clerk Official Receipt

6 Process the requested documents and release the same after it has been approved

3 mins. Assigned Clerk

END OF TRANSACTION

Municipal Social Welfare & Development Office SERVICE: Assistance to Individual in Crisis Situation Schedule of Availability of Service: Monday - Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: The needy/indigent constituents of Inopacan WHAT ARE THE REQUIREMENTS: __None______________________________ Step


Office Activity


Person in Charge

Fees

Form

1 Client expresses his/her need for financial assistance

Conduct intake interview to know his problem, family background & determine eligibility for assistance

20 mins. Social Worker None Intake sheet

2 Conduct background investigation to Validate economic situation and residency when necessary

3 hrs. Social Worker None

3 Prepare case findings 1 hr. Social Worker Social Case Finding Report

4 Process documents for financial assistance (voucher)

40 mins. Social Worker/ Clerk

None Voucher, Obligation request

5 Releasing of financial assistance

2 mins. Clerk/ Municipal Treasurer

6 Receive the financial assistance

END OF TRANSACTION

Municipal Social Welfare & Development Office SERVICE: Pre-Mariage Counselling Schedule of Availability of Service: Every 2nd and Fourth Tuesday of the Month Morning only WHO MAY AVAIL OF THE SERVICE: Would be couples WHAT ARE THE REQUIREMENTS: Accomplished Marriage Expectation Inventory Step


Office Activity


Person in Charge

Fees

Form

1 Would be couple referred by MCR

Administer MEI to would be couple, provide copy of MEI & pencil

20 mins. Social Worker None MEI

2 Fill-up & accomplish Marriage Expectation Inventory (MEI)

Assess couple KAS on Marriage

15 mins. Social Worker None MEI

3 Inform schedule of PMC session assistance

2 mins. Social Worker None Posted PMC schedule

4 Attend Pre-Marital Counseling (PMC) session

Discuss modular topics, synthesize & recapitulate the topics discussed

30 mins. Social Worker/ Accredited marriage counselor

None

5 Issue Pre-Marriage Certificate to would-be couple

5 mins. Social Worker/ Accredited marriage counselor

None

END OF TRANSACTION

Municipal Social Welfare & Development Office SERVICE: Assessment of Beneficiaries under Philhealth Indigent Program Schedule of Availability of Service: Working days during renewal period 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Indigent Families WHAT ARE THE REQUIREMENTS: Brgy. Certification, Birth Certificate, Marriage Contract Step


Office Activity


Person in Charge

Fees

Form

1 Client express hi/her need to avail Philhealth benefits

Refer to record if there is still available fund for new members or old members who need to be replaced

5 mins. Social Worker None Philhealth record

2 Interview client to determine his/her eligibility

5 mins. Social Worker None

3 Present documents Validate documents if it is complete and have no discrepancies


4 Fill-up the Family Data Survey Form & have it signed by the Brgy. Chairman

Review the FDSF as to the correctness of the data given (Spelling of names & b-date in comparison to docs presented)

5 mins. Social Worker None CHRF/FDSF MDR

5 Process Docs for submission to Philhealth Office

20 mins. Social Worker None CHRF/FDSF MDR

END OF TRANSACTION

Municipal Social Welfare & Development Office

SERVICE: Issuance of Senior Citizen’s I.D. Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Senior Citizens above 60 Years Old WHAT ARE THE REQUIREMENTS: Birth Certificate, 2 pcs. 1x1 recent ID photo Step


Office Activity


Person in Charge

Fees

Form

1 Apply for issuance of senior citizen I.D.

Fill-up application form signed by chapter President of their barangay

10 mins. Social Welfare Aide

None Application form

2 Prepare rooster form 5 mins. Social Welfare Aide

None Rooster Form

3 Prepare ID for signature of OSCA Chairman and Mayor

3 mins. Social Welfare Aide

None Senior Citizen ID

4 Release Senior Citizen Card 1 min. Social Welfare Aide

None

END OF TRANSACTION

Municipal Social Welfare & Development Office SERVICE: Issuance of Certificate of Indigency Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Indigent client who wants to avail free legal and medical assistance WHAT ARE THE REQUIREMENTS: Barangay Certification Step


Office Activity


Person in Charge

Fees

Form

1 Indigent clients seek free legal assistance

Intake Interview 20 mins. Social Worker P 50.00 Intake form

2 Collateral Information 20 mins. Social Worker None

3 Issue Certificate of Indigency 2 mins. Social Worker None Certificate of Indigency

END OF TRANSACTION

Municipal Social Welfare & Development Office SERVICE: Marriage Counseling Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Couple/Individual with problem on marital relationship WHAT ARE THE REQUIREMENTS: None Step


Office Activity


Person in Charge

Fees

Form

1 Client express problem in marital relationship

Intake Interview 30 mins. Social Worker None Intake form

2 Attend counseling session Conduct counseling session 2 hrs. Social Worker None

3 Conduct home visit and counseling Session


4 Provide client for legal assistance if he/she decides to separate

30 mins. Social Worker

END OF TRANSACTION

Municipal Social Welfare & Development Office SERVICE: Referral to Hospital and other Line Agencies Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Individual/Couple with marital problems WHAT ARE THE REQUIREMENTS: None Step


Office Activity


Person in Charge

Fees

Form

1 Client verbalize request for issuance of referral

Intake Interview 30 mins. Social Worker None Intake form

2 Conduct assessment or background investigation


3 Prepare social case study report

2 days Social Worker None

4 Release social case study report and referral to client

5 mins. Social Worker

END OF TRANSACTION

Municipal Social Welfare & Development Office SERVICE: Assistance to Victims of Abuse Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Women and children who are victims of abuse WHAT ARE THE REQUIREMENTS: Medical Certificate, Birth certificate of minor Step


Office Activity


Person in Charge

Fees

Form

1 Women/child and parent or guardian reports to the office regarding the abuse

Conducts Intake Interview 1 hr. Social Worker None Intake form

2 Counseling and comfort giving 1 hr. Social Worker None

3 Assist victim to the PNP for blotter and filling of complaint or dialogue with the offender Assist victims secure Medical Certificate when needed


4 Accompany victim to persecutor’s office and assist in filling of complaint


END OF TRANSACTION

MUNICIPAL CIVIL REGISTRAR’S OFFICE SERVICE: REGISTRATION OF VITAL EVENTS ( Birth, Marriage, Death and Fetal Death) Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (No Noon Break) (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity


REQUIRED DOCUMENTS PERSON

RESPONSIBLE

FEES

1 * Proceed to the MCR and apply

Validate and verify record 15 min. Registry Clerk Marriage Application Fee P200.00, Marriage License Fee P100.00 & Counseling Fee P100.00

2 Present the Necessary documents for registration depending upon the status of the registrant

Advice payment to the Treasurer’s Office

3 Proceed to Treasurer’s Office for payment

Register document/s 15 mins. Registry Clerk

a. On Time Registration

2 Mins. Marriage Contract of Parents

5 Wait for 10 days posting period required on Application of Marriage License

Post 10 days of the application form

10 days posting before Marriage License is issued. (The expiration of Marriage License is 120 days)

Registry Clerk

6 Claim Marriage License Issue and release Marriage License

3 mins. Municipal Civil Registrar

END OF TRANSACTION

MUNICIPAL CIVIL REGISTRAR’S OFFICE SERVICE – ISSUANCE OF CERTIFICATIONS (AVAILABLE) BIRTH/DEATH & MARRIAGE Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (No Noon Break) (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity


REQUIRED DOCUMENTS

PERSON

RESPONSIBLE

FEES

1 * Proceed to the MCRO and verbalize request

* Verify computer data * Verify book of register of births/marriage

5 min. Baptismal, Marriage & Death Certificate or any document showing the facts of birth/death or marriage;

Registry Clerk P 100.00

2 Proceed to MTO for payment (windows 7 or 8)

3 Present Receipt to MCRO Encode & print the certification. Advise client to wait

5 mins. Official Receipt Registry Clerk

4 Wait for the requested certification of birth/marriage & death

Review and affix signature in the requested Certification


5 Release of certification 2 mins. Municipal Civil Registrar/Register Clerk

END OF TRANSACTION

MUNICIPAL CIVIL REGISTRAR’S OFFICE SERVICE – BIRTH REGISTRATION (LATE) Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (No Noon Break) (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity



RESPONSIBLE

FEES

1 * Proceed to the MCRO and verbalize request

* Verify computer data * Verify book of register of birth * Provide client with a short briefing on the service and it’s requirements

15 min. Verification from NSO; if positive OK; if negative, the requirements are Baptismal Certificate; Marriage Certificate of Parents; Community Tax of Applicant; Affidavit of Late Registration of Birth; (payment excluding affidavit)

Registry Clerk P 200.00

2 Provide necessary data required for Late Registration of Birth

Cause preparation of birth registration

20 min. Registry Clerk

3 Proceed to MTO for Payment (Windows 7 or 8)

4 Present Receipt to MCR

Encode/types info on the form & initial. Advise client to wait for details

15 mins. Official Receipt Registry Clerk

5 Wait for 10 days posting period required on the late registration of birth

Posting of the application for birth delayed registration

10 days posting

6 Claim the owner’s copy of the COLB: Review and affix signature

Cause transcription in the registry book, assign registry number, affix signature & release doc

3 days Municipal Civil Registrar/Register Clerk

END OF TRANSACTION

MUNICIPAL CIVIL REGISTRAR’S OFFICE SERVICE – APPLICATION FOR MARRIAGE LICENSE Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity



RESPONSIBLE

FEES

1 * Proceed to the MCR and apply

Provide client with a short briefing on the service and its requirements

15 min. Contracting parties must be 18 yrs & above; Applicants must bring Certificate of No Marriage (CENOMAR) from NSO, Birth Certificate; Community Tax; 18-21 yrs old with Parent’s Consent; 22-25 years old Parent’s Advice; Attendance in Pre-Marriage Counseling

Registry Clerk Marriage Application Fee P200.00, Marriage License Fee P100.00 & Counseling Fee P100.00

2 Proceed to MTO for payment

3 Present Receipt to MCR Types data on Marriage Application Form Advise client to wait for details

15 mins. Registry Clerk

4 Review data and contracting parties affix signature on the application form

Review and advise contracting parties to undergo Pre-Marriage Counseling Seminar


5 Wait for 10 days posting period required on Application of Marriage License

Post 10 days of the application form

10 days posting before Marriage License is issued. (The expiration of Marriage License is 120 days)

Registry Clerk

6 Claim Marriage License Issue and release Marriage License


END OF TRANSACTION

MUNICIPAL CIVIL REGISTRAR’S OFFICE SERVICE – REGISTRATION OF MARRIAGE Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity



RESPONSIBLE

FEES

1

Proceed to the MCR submit Certificate Marriage for Registration

Receive and register Certificate of Marriage

10 min. Certificate marriage from the Church/Civil institution

Registry Clerk N/A



Transcribe and assign registry number and affix signature

3 days Registry Clerk

4 Claim owner’s copy

Release the document


END OF TRANSACTION

MUNICIPAL CIVIL REGISTRAR’S OFFICE SERVICE – LATE REGISTRATION OF MARRIAGE Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity



RESPONSIBLE

FEES

1 Proceed to the MCR and verbalized request

Verify record and provide client with a short briefing on the service and it’s requirements; assist clients in NSO secpa verification

15 mins. Verification from NSO if positive OK. If negative, the requirements are: Church/Civil Marriage Certificate; Affidavit of Late Registration of Marriage

Registry Clerk 4 yrs. Below P 100.00; 5 yrs. Above P1000.00; P336.00 for endorsement & NSO security paper


3 Present Receipt to MCR; review and affix signature

Types info on the Marriage Certificate & initial. Advise client to wait for details


4 Wait for the 10 days posting period required on Late Registration of Marriage

Post the application for late registration of marriage

10 – day Posting

Registry Clerk

5 Claim of owner’s copy

Cause transcription in the registry book, assign registry number. Review/Affix signature & release docs

3 days

END OF TRANSACTION

MUNICIPAL CIVIL REGISTRAR’S OFFICE SERVICE – REGISTRATION OF DEATH Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity



RESPONSIBLE

FEES


Verify record and provide client with a short briefing on the service and it’s requirements

15 mins. Filling up Certificate of Death; Signature of Informant; Signature of Attending Physician reviewed by MHO; If embalmed signature of embalmer

Registry Clerk Burial Permit P 50.00



Types data on the Death Certificate & initial. Advise client to wait for details


4 Claim the Certificate of Death

Review, transcribe in the registry book, affix & release the certificate

2 days Municipal Civil Registrar

END OF TRANSACTION

MUNICIPAL CIVIL REGISTRAR’S OFFICE

SERVICE – RA 9048 Correction of Clerical Error Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity



RESPONSIBLE

FEES



10 mins. NSO Security Paper (Birth); Any documents of the following Baptismal Certificate; Voter’s Affidavit; GSIS Records; Business Record; School Records; Driver’s License; Insurance; Land Titles; Certificate of Land Transfer; NBI/Police Clearance; Marriage Certificate; ADDITIONAL DOCUMENTS: (If error on Parent’s Last name) : Birth Certificate of Parent’s; Baptismal Certificate; Birth Certificate of Brothers or Sisters; Notarial & Mailing Fee; P1,000.00 Filling Fee

Registry Clerk P 1,000.00

2 Present supporting documents to receiving clerk

Validate submitted documents and types Info on the Petition form. Advise client to wait for the approve decision of OCRG.

20 mins; wait 10 days posting then mail documents to NSO Legal Department for approval of OCRG

Registry Clerk

3 Proceed to MTO for Payment

4 Wait for NSO-OCRG decision

If affirmed by OCRG, MCR will issue Certificate of Finality & other supporting documents & endorse to NSO-OCRG

5 months Municipal Civil Registrar

5 Wait for NSO Annotated Security Paper

Advise client to wait for the requested document


END OF TRANSACTION


SERVICE – RA 9048 CHANGE OF FIRST NAME Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity



RESPONSIBLE

FEES



15 mins. NSO Security Paper (Birth); Any documents of the following Baptismal Certificate; Voter’s Affidavit; GSIS Records; SSS Records;Medical Records; Business Record; School Records; Driver’s License; Insurance; Land Titles; Certificate of Land Transfer; Marriage Certificate;CLEARANCES; Certificate of Employment; If unemployed, Affidavit of Non-Empolyment; NBI & Police Clearance; Publication on Newspapers (2 consecutive weeks); ADDITIONAL DOCUMENTS: (If error on Parent’s Last name) : Birth Certificate of Parent’s; Baptismal Certificate; Birth Certificate of Brothers or Sisters; Filling Fee; Notarial & Mailing Fee;

Registry Clerk P 3,000.00

2 Present Receipt to MCR Validate submitted documents and types Info on the Petition form. Advise client to wait for the decision of OCRG.

20 mins; & 10 days posting; 2 (two) consecutive weeks publication on newspaper of general circulation

Registry Clerk

3 Proceed to MTO for Payment

4 Wait for NSO-OCRG Affirmed decision

If approved by OCRG, MCR will issue Certificate of Finality & other supporting documents & endorse to NSO-OCRG


5 Wait for NSO Annotated Security Paper

Advise client to wait for the requested document


END OF TRANSACTION


SERVICE – LEGITIMATION Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity



RESPONSIBLE

FEES



10 mins. Birth Certificate of the Child; Marriage Certificate of Parents; Affidavit of Legitimation; Affidavit of Acknowledgement of Father; CENOMAR from NSO

Registry Clerk Legitimation Fee P 100.00 P 336.00 endorsement via courier with NSO security paper

2 Proceed to MTO for payment (Window 7 or 8)


Types info on the Birth Certificate & initial. Advise client to wait for details.


4 Wait for the release of NSO secpa

3 months Registry Clerk

END OF TRANSACTION


SERVICE – AUTHORITY TO USE THE SURNAME OF THE FATHER (RA 9255) Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity



RESPONSIBLE

FEES



15 mins. Birth Certificate of the Child; Affidavit of Acknowledgement of Father; Affidavit to Use the Surname of the Father

Registry Clerk AUSF P 250.00; Endorsement P 336.00 with NSO security paper

2 Proceed to MTO for payment (Window 7 or 8)


Types info on the Birth Certificate & initial. Mail the documents & advise client to wait for details.


4 Wait for the release of requested NSO annotated secpa

3 months Registry Clerk

END OF TRANSACTION


SERVICE – COURT ORDER/ DECREES Schedule of Availability of Service: 8:00 A.M. – 5:00 P.M. (MONDAY TO FRIDAY) Step

Client’s Activity

Office Activity



RESPONSIBLE

FEES



10 mins. Certified True Copy from Court & MCR Hilongos of the following: Court Order; Entry of Final Judgment; Certificate of Registration; Secretaries Fee

Registry Clerk P 346.00 Postal & mailing via courier; P 100.00 secretaries fee


Validate submitted documents and types info on the document. Advise client to wait for details



4 Release file copy of annotated certificate

Mail documents & advise client to wait for NSO security paper

Registry Clerk

END OF TRANSACTION

Municipal Planning & Development Coordinator SERVICE: Issuance of Locational Clearance Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: Applicant’s of Bldg. Permits/ Land Titling/ Environmental Compliance Certificate WHAT ARE THE REQUIREMENTS: Architectural & Structural Plans, Site Dev’t Plan/ Land Title/ Tax Declaration Step


Office Activity


Person in Charge

Fees

Form

1 Querry of requirements for Locational Clearance application/ secure checklist

Issue the checklist of requirements to the clients/ representative

5 mins. Zoning Officer None Application

2 Submit requirements of Locational Clearance to the Zoning Officer

Issue forms to the applicants & provide instructions in filling up. Provide schedule for ocular inspection of site of the Proposed project

5 mins. Zoning Officer None Locational Clearance form

3 Conduct Ocular Inspection & investigate the area in conformity with the approved Land Use Plan

1 hr. Zoning Officer None

4 Secure computation for filling fees/ order of payment

Advice applicant to proceed to MTO for payment

10 mins. Zoning Officer MTO

Depends on Proj. cost

Locational Clearance Certificate

5 Approved, segregate for office file & release locational clearance to applicant & advise for building permit application

END OF TRANSACTION

Municipal Planning & Development Office SERVICE: Water Service Installation Schedule of Availability of Service: Monday to Friday 8:00 A.M. to 5:00 P.M. (No Noon Break) WHO MAY AVAIL OF THE SERVICE: General Populace WHAT ARE THE REQUIREMENTS: CTC, Application Form Seminar Step


Office Activity


Person in Charge

Fees

Form

1 Querry of requirements for water system services/ Application Seminar

Conduct seminar to the client/ representative. Issue forms to the applicant & provide instruction in filling up.

30 mins. Water system staff None Application Form

2 Provide schedule for ocular inspection of site

5 mins. Water system staff None

3 Secure application for installation fees

Advise applicants/clients to proceed to MTO for payment

5 mins. P2,150.00

4 Recommend for approval to the LCE

10 mins. Head water System/LCE

None

5 Advise water system plumber for installation

5 mins. Head Water System

None

END OF TRANSACTION

OFFICE OF THE MUNICIPAL ASSESSOR

S E R V I C E S Rendered : Transfer of Ownership of Real Property Schedule of Availability of Service : From Monday to Friday @ 8:00 A.M. – 5:00 P.M. WHO MAY AVAIL OF THE SERVICE : Real Property Owners WHAT ARE THE REQUIREMENTS : Duly Registered Documents (Deed of Conveyance, BIR/ CAR, DAR Clearances), CTC #, OR# of payment

Applicant/ Client’s Activity

Office Activity


Person –in-

Charge

Fees

Forms

1. Submit duly registered documents (Deed of Conveyance, BIR/ CAR, DAR Clearances) required in the Transfer of Ownership of Real Property to the Municipal Assessor’s Office for evaluation & processing 2. Payment of corresponding transfer fees 3. Sign/ Acknowledge Receipt

1. Review documents presented in compliance to the requirements 2. Appraise/assess RP based on scheduled Fair Market Value 3. Prepare FAAS, Tax Declaration 4. Check the accuracy of the data and completeness of the required documents and sign duly accomplished FAAS, TD’s forms, etc. 5. Submit duly accomplished forms to the Provincial Office for approval 6. Send Notice of Assessment to corresponding Clients 7. Release of Owners’ Copy to respective Clients

15 minutes

45 minutes

45 minutes

15 minutes

15 minutes

5 minutes

Assessment Clerk/ Tax mapping Aide

Assessment Clerk

Assessment Clerk

Municipal Assessor

Municipal Assessor

Assessment Clerk

Assessment Clerk

Real Property (FAAS) Field Appraisal & Assessment Sheet, Tax Declaration, Notice of Assessment Approved Tax Declaration

END OF TRANSACTION


S E R V I C E S Rendered : Real Property Tax Appraisal/ Assessment Schedule of Availability of Service : From Monday to Friday @ 8:00 A.M. – 5:00 P.M. WHO MAY AVAIL OF THE SERVICE : Real Property Owners WHAT ARE THE REQUIREMENTS : Structural Plans, Bldg. Permit, CTC #


Office Activity


Person –in-

Charge

Fees

Forms

1. Submit Structural Plan, building permits to the Municipal Assessor’s Office for evaluation & processing 2. Submit Community Tax Certificate Nos. 3. Sign/ Acknowledge Receipt

1. Review documents presented in compliance to the requirements 2. Conduct ocular inspection, site verification of the structure 3. Prepare FAAS, Tax Declaration and compute assessed value of the property/ structure based on Schedule of Fair Market Value 4. Check the accuracy of the data and completeness of the required documents for signature recommending approval 5. Submit duly accomplished forms to the Provincial Office for approval 6. Send/ distribute Notice of Assessment to corresponding Clients 7. Release of Owners’ Copy to respective Clients

10 minutes

45 minutes

45 minutes

15 minutes

Tacloban City

15 minutes

5 minutes

Municipal Assessor

Municipal Assessor/ Assessment Clerk/ Tax Mapping Aide

Assessment Clerk

Municipal Assessor

Municipal Assessor

Assessment Clerk

Assessment Clerk

Real Property (FAAS) Field Appraisal & Assessment Sheet, Tax Declaration, Notice of Assessment

END OF TRANSACTION


S E R V I C E S Rendered : Issuance of Certifications, Certified Copy of Documents, Landholdings, History Tracing Schedule of Availability of Service : From Monday to Friday @ 8:00 A.M. – 5:00 P.M. WHO MAY AVAIL OF THE SERVICE : Real Property Owners/ Representative WHAT ARE THE REQUIREMENTS : Official Receipt of Payment


Office Activity


Person –in-

Charge

Fees

Forms

1. Verbalize request 2. Payment of corresponding certification fees

1. Verification from records on file 2. Prepare/ encode the corresponding documents for signature 3. Sign duly verified Certification 4. Release/ distribute owner’s copy of Certifications to respective Clients

30 minutes

15 minutes

1 minute

1 minute

Assessment Clerk/ Tax Mapping Aide

Assessment Clerk

Municipal Assessor/

Assessment Clerk Verifier

Assessment Clerk

100.00

,

END OF TRANSACTION


S E R V I C E S Rendered : Annotation/ Cancellation (Bail-bonds & Mortgages) Schedule of Availability of Service : From Monday to Friday @ 8:00 A.M. – 5:00 P.M. WHO MAY AVAIL OF THE SERVICE : Real Property Owners/ Representative WHAT ARE THE REQUIREMENTS : Registered Documents, Annotation Fees


Office Activity


Person –in-

Charge

Fees

Forms

1. Submit duly registered documents (Bail-bonds, Mortgages) with annotation from the Provincial Office for evaluation & processing 2. Payment of corresponding certification fees 3. Sign/ Acknowledge Receipt

1. Review and verify the duly registered documents presented in compliance to the requirements 2. Annotate duly registered documents to corresponding FAAS, TD from file records 3. Sign duly annotated FAAS, TDs 4. Keep extra copy of duly registered documents for office file records 5. Release of Owner’s Annotated Copy to respective Clients

30 minutes

15 minutes

1 minute

1 minute

1 minute

Municipal Assessor

Assessment Clerk

Municipal Assessor

Assessment Clerk

Assessment Clerk

,

END OF TRANSACTION

Agency: Local Government Unit - Inopacan, Leytew/ 1 day Budget Officer None Budget forms 2 Return to...

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Transcript of Agency: Local Government Unit - Inopacan, Leytew/ 1 day Budget Officer None Budget forms 2 Return to...