AfMA 2015 Grey Fleet Management Presentation
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2015 AUSTRALASIAN FLEET CONFERENCE & EXHIBITION Australasian Fleet Conference and Exhibition Grey Fleet Management Out of Sight, Out of Mind Lee Sauerwald
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Transcript of AfMA 2015 Grey Fleet Management Presentation
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IONAustralasian Fleet
Conference and Exhibition
Grey Fleet Management
Out of Sight, Out of Mind
Lee Sauerwald
2015
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IONSo what’s the big deal?
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“Road traffic injury is the leading
cause of work-related death, injury
and absence from work in Australia”Monash University
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Traffic injuries are twice likely to result
in death or permanent disability than
other workplace incidentsCarrsQ, QUT
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IONOuch!
$1.5 billion annually
2015
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IONWhat is Grey Fleet?
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IONWhat is Grey Fleet?
Employees authorised to drive their
own cars for business purposes
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IONWhy is it called Grey Fleet?
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IONWhy is it called Grey Fleet?
Hard to see …
The invisible fleet
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Why does it exist?
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Why does it exist?
The Pros …Convenient
Cheap option
– less company cars
– popular among NFPs!
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How much is Business Travel?
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How many?
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How many?
2-3 times that of company fleet
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United Kingdom
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IONUniting Communities
Large Community Service provider in S.A.
Over 100 services including Lifeline Adelaide
20,000+ South Australians every year
700 staff + 800 volunteers
125 company owned fleet vehicles
Company Fleet travels 2 million kms
300+ Grey Fleet another 1 million kms
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IONThe Cons …
Out of sight, out of mind!
Difficult to capture data
Difficult to track
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IONGrey, not Green …
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Accept nothing less
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IONAgeing Grey Fleet
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2.5 million used cars
sold in Australia
Average age of cars
on SA Roads
11.2 years
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IONUsed Car Safety Ratings
“Cars that received the worst safety
ratings expose the driver to nine
times the risk of death or serious injury
compared with those with the best
safety ratings”
RAA SA Motor Magazine Summer 2014-2015
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IONLaw is Clear
An organisation has
the same legal duty of
care to all of their staff,
regardless of vehicle
ownership
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IONIt is vital that organisations ensure they
have appropriate checks in place to
meet their legal responsibilities
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IONWhat is reasonable?
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IONFit for purpose,
Registered and roadworthy,
Valid driver’s licence
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IONReasonable
“I would suggest that it is incumbent
upon the employer to have a regular
system of maintenance in place for all
their grey fleet and to act reasonably
and rectify any problems arising from
the routine maintenance,” John Salanitri, Head of Maurice Blackburn’s WorkCover
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Grey Fleet Drivers
Driver licence and registration
Business use insurance
Service and maintenance
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IONConsequences
Legal Risks
Higher Costs
Carbon Footprint
Reputation
Death or Injury
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IONGrey Fleet control
You can limit or
minimise grey
fleet use and its
risks by putting
some controls
into place
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IONThe alternatives?
Company Only?
Packaged
‘Pooled’
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IONMeasuring
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IONWho’s responsible?
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IONWho’s responsible?
Fleet manager likely best person to
assume responsibility for grey fleet
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IONWho’s responsible?
Otherwise, Procurement, Finance
and HR should work together to
appoint who can take responsibility
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IONNo Different
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IONPolicy and Procedures
Leading a culture of
safety and sustainability
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IONEffective Fleet management:
• Fit for their intended purpose
• Adequately serviced & maintained
for safety & environmental impact
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IONEffective management ensures:
• All Motor Vehicles are to be
maintained so as to be in a safe,
reliable and roadworthy condition
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IONEffective management ensures:
• Staff aware of their responsibilities
to comply with policy requirements
for Company & Grey Fleet Vehicles
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Communicate the Policy
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IONGrey Fleet “Agreement”
Maintain a safe work environment:
• Driver’s licence, registration, insurance
• Rules of the road, driver distraction
• Visual inspections, accident response
• Illegal drug use, infringement notices
• Vehicle Roadworthiness …
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Driver behaviour
Managing a fleet of cars is
fine until you put the nut
behind the wheel …
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Driver Education
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IONDistracted Driving
Leading cause of serious car crashes
Inattention primary cause in nearly
30% of fatal crashes and 45% of
serious injury crashes each year
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IONTexting and Driving
Six times dangerous driving drunk
Using mobile phone driving increases
the risk of crashing by four times
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