African Forum for AgriculturalAdvisory Services

AFAAS REVIEW AND VALIDATION WORKSHOP

Babirye Rebecca TendoInternal Auditor AFAAS

Bashale Hotel Addis Ababa 14 October 2014

www.afaas-africa.org

FINANCIAL ACCOUNTABILITY

AFAAS PROGRESS IN RELATION TO FINANCIAL ACCOUNTABILITY.AFAAS has an approved financial and administrative manual which guides its operations and transactions . It is the responsibility of management to ensure that the policies and procedures in the manual are complied with and it’s the responsibility of all stake holders to read and understand the manual.

ACCOUNTABILITY AT AFAAS Monthly review of the advance ledger Reminder to responsible person/CF. Reviewed By The Internal Auditor

Feed Back is given In Case Key Accountability Records Have Not Been Attached

Advance Closed .

COMPLIANCE TO ACCOUNTABILITY

Timely accountability facilitates timely AFAAS reporting

Timely utilization of funds supports timely projection of future fund

requirements

Difficult to approve more advance to CF with outstanding advance.

Activity funded considered on going in the absence of accountability.

Delay by AFAAS and CF to clear advances results in delayed

funding.

INTERNAL CONTROLS.

AFAAS is keeping track of receipts and balances

monthly

Authorization of fund request prior to cheque writing.

Reconciliation and review of financial records at end

of month.

Approval of payments with supporting documents.

CHALLENGES.Delayed submission of accountability

Segregation of financial duties.

Failure to send acknowledgements for funds received.

submission of reports upon completion of an activity.

Delayed submission of additional fund request.

Overall delay in implementation of some of the planned

activities .

WAY FORWARD.Liquidation of outstanding advances.Consult internal auditor and financial manager for guidance on financial related issues. .Set deadline for submission of accountability for outstanding advances.

Conclusion.Timely accountability and good financial

management practice helps to:

Ensure compliance to Donor

requirements.

Demonstrates good internal controls

Supports AFAAS to achieve its Core

Mission and goals.

Thank you.

Thank you.