1

UTM SUSTAINABLE ENERGY MANAGEMENT PROGRAM (SEMP) – The Lessons Learnt – Part 2

Zainuddin Abd Manan, Faculty of Chemical Enginering, UTM

Masilah Bandi, Wahid Omar,Ahmad Khairul Nizam Ahmad KhairuddinOffice of Asset and Development, UTM

ASEAN Energy Management Scheme (AEMAS) Conference, Kuala Lumpur, 19 July 2011

The presentations

Introduction

Why go for SEMP

The actions

Challenges

Concluding remarks

3

It is the beginning of a long and challenging journey; and we have taken the first step…and the journey will continue……

The introduction

12

3

4

5

6

7

910

11

12

13

14

15

17

18

19

2016

21

MASTERPLAN

8

5

6

UTM Campus

Johor Bahru Campus• 1165 hectares/2880 acres of land• 572 buildings• 939,163 m2 gross floor area• 25,000 nos. of population

Kuala Lumpur Campus• 47.56 acres of land

• Almost 20 years doing energy audit• Well-equipped audit team• One of the most extensive R & D & C• Implemented performance contracting• Conducted extensive training & awareness

The Case of UTM

● Faculty of Petroleum and Renewable Energy, Electrical, Chemical, Mechanical, Physics, Sciences and Built Environment

● Research Alliance on Energy, Sustainability● Institute Sultan Iskandar● Centre for Electrical Energy● Process Systems Engineering Centre● Gas Technology Centre● More than 10 specialised research groups

● Facility Maintenance Unit – in-house EM initiatives● >300 researchers/scientists in energy-related R & D,

Consultancy, commercialisation, publications, technology transfer

● Ample lab facilities and equipment

Infrastructure

SEMP - the motivations….

UTM – a premier technical university and must

demonstrate the commitment and ability in

contributing towards a sustainable world

Optimizing the resources

To be a show case of sustainable energy management

Campus is self-regulated territory

Educated community

11

commitment from the top

Electricity consumption in kWh UTMJB 2004-2009

- 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000

13

Electricity Consumption UTMJB (RM) Less fr 2009 RM750K or

3.8%

Less fr 2009 RM266K or

2.82%

2003 2004 2005 2006 2007 2008 2009 2010 2011 -

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

20,000,000

$8,896,892.00$10,043,293.00

$11,900,969.37$13,155,424.83

$14,149,729.90

$16,485,880.82

$18,994,511.85$18,266,084.88

$9,163,227.00

Electricity Purchased

78%

Transportation20%

Solid Waste Disposal2%

Source of Emission Carbon Emission (MTCO2)

Electricity Purchased 64,393

Transportation 16,396

Solid Waste Disposal 1,789

Total 82,578

UTM Carbon Footprint for Year 2009

15

The actions

16

• History of energy saving initiatives in UTM– Pilot project: Library (1993, 1996) – 2003 onwards

• Replacement of central air conditioning with VRV in phases and still on-going

• Reducing number of bulbs (on-going process)• Installing of 500 individual metering (2004-2007)• Retime of air conditioning operation period

Early phase initiatives

17

Impact?• Not very systematic• Data and reporting?• Pay a ‘handsome’ amount to

consultants

18

19

2009 -2010• Sustainable campus initiative• Campus Sustainability policy• One of KPI– 5 % energy reduction• Monthly energy bills presented to

University Management Group and distributed to all PTJs

• EBMS• Engaging low cost approach

The policy shall ensure that UTM functions as a

sustainable campus community through responsible

and optimized resource management; innovative

environmental and ecosystem management;

efficient energy management; leadership

commitment and campus-wide participation.

UTM Campus Sustainability Policy

22

Sustainable policy

..Enhancing sustainable consumption of available resources, i.e. water and energy….

UTM installs energy-saving lamps on campus grounds

UNIVERSITI Teknologi Malaysia (UTM) had installed more than 25,000 (from the 70,000 units planned) energy-saving lamps throughout its buildings in a move to cut cost and reduce the emission of greenhouse gases. Its vice-chancellor Professor Datuk Dr Zaini Ujang said the university targets a five per cent reduction in gas emission this year and this is in line with UTM's greenhouse gas reduction awareness programme.

Minister of Natural Resources and Environment Datuk Seri Douglas Unggah Embas was the guest-of-honour.

Prof Zaini said electricity cost had gone up from 12 to 15 per cent from 2004 to 2009.

He added UTM had set up an environment-friendly campus policy

Friday, June 10, 2011, 10.36 PM

24

Electricity Billing Management System

http://161.139.20.111/Defaultebms.aspx

25

Trend penggunaan elektrik in kWh UTM JB 2010

Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 -

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

Unit Jan Feb Mac Apr Mei Jun Julai Ogos Sep Okt Nov Dis Total

kWh 5,469,224

4,516,463

5,834,591

5,017,322

4,111,147

3,787,077

4,875,245

5,092,475

3,999,931 5,461,625 4,524,816 3,912,553 56,602,469

RM

1,736,348

1,490,534

1,844,706

1,619,130

1,338,138

1,234,777

1,566,753

1,622,779 1,340,605 1,734,766 1,469,159  1,266,375 18,266,079

26

Electricity Consumption UTMJB (RM) Less fr 2009 RM750K or

3.8%

Less fr 2009 RM266K or

2.82%

2003 2004 2005 2006 2007 2008 2009 2010 2011 -

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

20,000,000

$8,896,892.00$10,043,293.00

$11,900,969.37$13,155,424.83

$14,149,729.90

$16,485,880.82

$18,994,511.85$18,266,084.88

$9,163,227.00

27

Taburan penggunaan elektrik UTMJB

$1,728,968 or 43%

FAKULTI

$1,262,623 or31% KOLEJ

$1,027,489 or

26% PE-JABAT

28

Actions 2011 • Feb 2011 – training of 30 EM• Energy policy• Energy audit by in-house team• Engagement of internal experts• More organized and structured SEMP

– Local EM group in PTJ

• More campaign organized• Projects under transformation initiatives

(KFA)

Energy Policy Statement……to establish a sustainable energy management

system to enable continuous, effective and widespread implementation of energy efficiency and conservation practices across all PTJs. The process and procedure adopted shall enable the establishment of measurable energy reduction Targets and Energy Index without compromising reliability, comfort and safety. The energy management system will be driven and motivated by creative and innovative initiatives…

Immediate goals

1. To conduct training & awareness programme towards establishing a culture of conservation within UTM campus community.

2. To initiate an energy award scheme to encourage creative and innovative energy management solution and sharing of best practices from within UTM

3. To strengthen energy management procedure and organizational structure as well as information and recording systems

4. To implement appropriate measures to reduce energy consumption through the change of behavior, improved housekeeping practices, maintenance, operation and purchasing for new equipment

long-term objectives are

1. To establish a sustainable energy management system and a culture of conservation within the campus community

2. To reduce carbon emission through efficient energy management

3. To reduce dependency on fossil fuel

4. To utilize renewable energy

5. To be a leader in energy sustainability and to promote the best practices

33

Methodology (detailed)

Develop a well written energy policy

Form an effective energy management committee

Set-up energy accounting centres

Determine energy efficiency index

Develop working manual and tools for EM

Outline investment appraisal for energy efficiency

Develop human resource in EMS

Develop energy management working procedures

Prepare comprehensive documentation in EMS

Appoint Energy Manager

34

UTM Energy Management Committee

Director of Work

Energy Manager

(REM)

PTJ EMC

Facility Manager (KBPU)

Marketing Manager

(BKK)

Finance Manager

(TB)

HR Manager (TP PHB)

Description:REM – Resident Energy ManagerKBPU – Ketua Bahagian Penyenggaraan dan UbahsuaiBKK – Bahagian Komunikasi KorporatTB – Timbalan BendahariTP PHB – Timbalan Pendaftar, Pejabat Harta BinaEMC PTJ - Pusat Tangung Jawab Energy Mgmt Committee

Advisor: Prof Dr Zainuddin Manan

35

UTM Energy Management Committee

Director of Work

Resident Energy Manager (REM)

PTJ : FacultiesFKE

FKA

FKM

FKK

FPREE

FGHT

FS

FP

FPPSM

FSKSM

FTI

FBB

FKBSK

PTJ : CollegesKolej Rahman Putra

Kolej Tun Fatimah

Kolej Tun Razak

Kolej Tun Husein On

Kolej Tun Dr Ismail

Kolej T. Canselor

Kolej Perdana

Kolej 9

Kolej 10

Kolej 11

Kolej Datin Sri Endon

Kolej Dato On Jaafar

Kolej Tun Ghaffar Baba

PTJ : OfficesCICT

Library - PSZ

PHB

IBD

INSTITUT IBNUSINA

ICC

36

PTJ Energy Management Committee

Dean/ Deputy Dekan

Energy Manager

Clerk

Lab Manager (Support staff representative)

Student representative

Staff representative

HR Manager (Penolong Pendaftar)

Clerk

37

Energy Management Matrixbefore implement Sustainable Energy Management Program

Feb 2011Energy Policy Organization Motivation Information System Marketing Investment

4

Energy policy, action plan and regular

review, have commitment of top

management as part of an environmental

strategy

Energy management has been fully integrated into management structure.

Clear delegation of responsibility for energy

consumption

Formal and informal channels of

communication regularly exploited by energy manager and energy staff at

all levels

Comprehensive system sets targets, monitors

consumption, identified faults, quantifies savings

and provides budget tracking

Marketing the value of energy efficiency and the performance of

energy management both within and outside

the organization

Positive discrimination in favor of ‘green’

schemes with detailed investment appraisal of

all new build and refurbishment opportunities

3Formal energy policy,

but no active commitment from top

management

Energy manager accountable to energy

committee representing all users, chaired by a member

of the managing board

Energy committee used as main

channel together with direct contact with major users

M & T reports for individual premises

based on sub-metering, but savings not

reported effectively to users

Programme of staff awareness and regular

publicity campaigns

Some payback criteria employed as for all other investment

2Unadopted energy

policy set by energy manager or senior

department manager

Energy manager in post reporting to ad-hoc committee, but line

management and authority are unclear

Contact with major users through ad-hoc

committee chaired by senior

department manager

Monitoring and targeting reports based on supply meter data. Energy unit has ad-hoc involvement in budget

setting

Some ad-hoc staff awareness training

Investment using short term payback criteria

only

1 An unwritten set of guidelines

Energy management is the part-time responsibility of someone with only limited

authority or influence

Informal contacts between engineer

and a few users

Cost reporting based on invoice data. Engineer complies reports for internal use within

technical department

Informal contacts used to promote energy

efficiencyOnly low cost measures

taken

0 No explicit policyNo energy management or

any formal delegation of responsibility for energy

consumption

No contact with users

No information system. No accounting for

energy consumptionNo promotion of energy

efficiencyNo investment in increasing energy

efficiency in premises

38

Energy Policy Organization Motivation Information System Marketing Investment

4

Energy policy, action plan and regular

review, have commitment of top

management as part of an environmental

strategy

Energy management has been fully integrated into management structure.

Clear delegation of responsibility for energy

consumption

Formal and informal channels of

communication regularly exploited by energy manager and energy staff at

all levels

Comprehensive system sets targets, monitors

consumption, identified faults, quantifies

savings and provides budget tracking

Marketing the value of energy efficiency and the performance of

energy management both within and outside

the organization

Positive discrimination in favor of ‘green’

schemes with detailed investment appraisal of

all new build and refurbishment opportunities

3Formal energy policy,

but no active commitment from top management

Energy manager accountable to energy

committee representing all users, chaired by a member

of the managing board

Energy committee used as main

channel together with direct contact with major users

M & T reports for individual premises

based on sub-metering, but savings not

reported effectively to users

Programme of staff awareness and regular

publicity campaigns

Some payback criteria employed as for all other investment

2Unadopted energy

policy set by energy manager or senior

department manager

Energy manager in post reporting to ad-hoc committee, but line

management and authority are unclear

Contact with major users through ad-

hoc committee chaired by senior

department manager

Monitoring and targeting reports based on supply meter data. Energy unit has ad-hoc involvement in budget

setting

Some ad-hoc staff awareness training

Investment using short term payback criteria

only

1 An unwritten set of guidelines

Energy management is the part-time responsibility of someone with only limited

authority or influence

Informal contacts between engineer

and a few users

Cost reporting based on invoice data. Engineer complies reports for internal use within

technical department

Informal contacts used to promote energy

efficiencyOnly low cost measures

taken

0 No explicit policyNo energy management or

any formal delegation of responsibility for energy

consumption

No contact with users

No information system. No accounting for

energy consumptionNo promotion of energy

efficiencyNo investment in increasing energy

efficiency in premises

Energy Management Matrix before Feb 2011 where SEMP not yet implemented

target by Disember 2011

Awareness campaign

42

43

44

Challenges

• To sustain full support and follow-up actions from all PTJ

• To reach every single campus community• Budget constraints• Aging buildings and facilities• Less comfort to certain people resulted from

energy savings (subjective perception of “comfort”)

45

46

Concluding remarks

• The approach adopted so far has worked • Less cost but maximum impact• The commitment from top management is

very critical• Engagement of campus community works

Thank you