AECOM US Fax - hrpdcva.gov · 3/23/2013 · February - August 2016: Development of proposal with...

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AECOM 3101 Wilson Blvd Suite 900 Arlington, VA 22201 www.aecom.com

703 682 4900 tel 703 682 4901 fax

On March 23, 2017, a kick off meeting was held with the Policy Committee members to officially begin the Norfolk and Virginia Beach Joint Land Use (JLUS) planning process. The purpose of the meeting was to officially engage the committee, learn about the Navy mission at each installation, provide an overview of the proposed process to committee members, discuss desired outcomes for the process, and consider the inclusion of by-laws. A list of attendees is attached to these meeting notes as a record of attendance.

• CAPT VanderLey, Commanding Officer, NAVFAC Mid-Atlantic, provided a presentation about the mission at each Navy installation involved in the study, typical encroachment concerns, and desired outcomes.

• Ben McFarlane of HRPDC provided a presentation about the application process that led to the grant application for the JLUS.

• Andrea Sweigart, AECOM, provided presentation about the overall work plan, including the roles and responsibilities of the Policy and Technical Committees.

Discussion topics focused around the following topic areas:

• What is the most important outcome for the JLUS? • What challenges should we anticipate? • What messages will resonate? • Which stakeholder groups should be included?

These meeting notes are provided as a summary of the discussion held during the meeting and are organized by topic area. A copy of each presentation is attached for reference. General Comments

• The focus of the JLUS is on strategies the communities can implement. • A large portion of the community has some connection to the military. • Local infrastructure serves everyone and has to support everyone. • The frequency of flooding events and storms is increasing and norms are being exceeded

more frequently.

Subject

Norfolk + Virginia Beach JLUS Policy Committee #1 / Meeting Notes

Date 23 March 2017

Location 723 Woodlake Drive, Chesapeake, VA 23320 Attendees See Attached Sign In Sheets Prepared 13 April 2017

Prepared by AECOM

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• Both localities have been investing in technical studies related to flooding, stormwater, and drainage – these investments underscore the importance of these issues for the JLUS.

Desired Outcomes of the JLUS Committee members were asked to identify desired outcomes they would like to see come out of the JLUS planning process.

• The JLUS is about how the Navy and communities can support each other and become stronger together; we all rely on the roads, utilities, and other infrastructure and cannot be successful without each other.

• Resiliency is a key issue for this study and the solutions (including any development-related solutions) that we recommend need to be compatible with the navy mission.

• Build on strong relationships in place now and improve the lines of communication. • Identify policy and infrastructure strategies that consider context sensitive solutions that

consider the surrounding environment and other desired outcomes. • The study needs to look at both the short and long-term. • Understand the community services and other components that the Navy relies upon.

Pick strategies that benefit both the Navy and community. • Building awareness about each other’s needs and familiarize everyone with the data that

is out there. Potential Challenges

• The study needs to lead to action. Many other studies have been completed and we should not reinvent the wheel but build on those efforts.

• The communication about this project should emphasize solutions and action as an outcome; not just another study.

• Many other projects have been completed or are underway and the JLUS should aim to integrate those findings – integration is critical.

Which stakeholder groups should be included?

• The USACE has studies underway in the region that should be integrated into this effort. • The study can help identify issues that affect not just the local and regional economy, but

the national economy as well. State and federal representatives should be involved/informed of the study.

• Stakeholders mentioned by the group include: city staff; Planning Commissioners; Chambers of Commerce; Planning Commissioners; Development Authorities; Shore Drive Advisory Committee; Bayfront Advisory Committee; General Assembly Members

JLUS Bylaws • HRPDC led a discussion about DRAFT JLUS Bylaws (issued as part of meeting invite).

The consensus from the Policy Committee was that the committee is small enough that bylaws are not needed at this time. If the group expands, they may be needed in the future.

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Action Item Lead 1. Set up project web page HRPDC/AECOM (underway) 2. Develop stakeholder list HRPDC, Navy, Norfolk, Virginia Beach (completed) 3. Schedule stakeholder interviews AECOM (underway) 4. Collect GIS Data AECOM (underway)

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Meeting Attendees • Bob Crum, HRPDC • Keith Cannady, HRPDC • Whitney Katchmark, HRPDC • Ben McFarlane, HRPDC • Doug Smith, Norfolk • Martin Thomas, Norfolk • Kenneth Alexander, Norfolk • Christine Morris, Norfolk • COL. Jason Kelly, U.S. Army Corps of Engineers • CAPT. George Bonner, U.S. Coast Guard • CAPT. Joey Frantzen, U.S. Navy • CAPT. Dean VanderLey, U.S. Navy • Brian Ballard, U.S. Navy • Michael King, U.S. Navy • Mercedes Holland, U.S. Navy • Steve Jones, U.S. Navy • William Sessoms, Virginia Beach • Louis Jones, Virginia Beach • Tom Leahy, Virginia Beach • Dave Hansen, Virginia Beach • Barry Frankenfield, Virginia Beach • Whitney McNamara, Virginia Beach • Cyrena Eitler, OEA • Sam Belfield, HRTPO • Delceno Miles, The Miles Agency • Andrea Sweigart, AECOM • Amelia DaCruz, AECOM • Marcia Tobin, AECOM

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NAVFAC Mid-Atlantic

Hampton Roads Region

Joint Land Use Study

Norfolk / Virginia Beach

CAPT DEAN VANDERLEY

COMMANDING OFFICER, NAVFAC MID-ATLANTIC

DIRECTOR, FACILITIES & ENVIRONMENTAL

NAVY REGION MID-ATLANTIC JLUS POLICY BRIEF

23 MAR 2017

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Hampton Roads- JLUS Norfolk / Virginia Beach

In November 2015, the Commander Navy Region Mid-Atlantic, submitted a nomination to the Office of Economic Adjustment (OEA) for a Hampton Roads Joint Land Use Study (JLUS) that would focus mainly on naval installations located within the Cities of Norfolk and Virginia Beach as part of OEA’s Compatible Use Program. Project Sponsor: Hampton Roads Planning District Commission (HRPDC) Participating Jurisdictions: Cities of Norfolk and Virginia Beach, VA Grant Awarded: August 2016 Grant Period: September 1, 2016 through August 31, 2018

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Joint Land Use Study: Tool to Promote Compatible Use

SOURCE: OFFICE OF ECONOMIC ADJUSTMENT (OEA)

Goal: Achieve compatibility between military and local communities by

protecting and preserving military readiness / defense capability while

supporting economic development

Initiated through Military Department nomination

Cooperative, community-driven effort with local military participation

Assessment of compatible use factors followed by development of

strategic plan to promote compatible civilian development

Community leadership group established with DoD, local governments, the

State, and private sector to guide compatible development


OEA Compatibility Challenge Areas

• Climate Resiliency

• Interagency Coordination/Communication

• Land Use

•Regulatory Limitations

• Safety Zones

•Unexploded Ordnance

•Vertical Obstructions

•Anti-Terrorism/Force Protection

• Energy Development

•Noise

•Vibration

•Dust/Smoke/Steam

• Light and Glare

•Water Quality/Quantity

• Land, Air, and Sea Space and Capacity

• Transportation Capacity (Road/Transit)

•Community Infrastructure

•Air Quality

• Frequency Spectrum Impedance/Interference

•Public Trespassing

•Cultural and Historical Resource Sites

• Legislative Requirements and Initiatives

• Threatened & Endangered Species/Critical Habitat

•Marine Environments

• Frequency Spectrum Capacity

SOURCE: OFFICE OF ECONOMIC ADJUSTMENT (OEA)

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Hampton Roads Region JLUS

Norfolk / Virginia Beach

Notional JLUS Boundary


Naval Station Norfolk

• Mission: Naval Station Norfolk supports the operational readiness of the U.S. Atlantic Fleet and provides facilities and services required by tenant commands to accomplish their missions.

• Largest Navy base in the world - 6,200 acres with special areas (Craney Island) and 12.4 miles of waterfront

• Homeport to aircraft carriers, cruisers, destroyers, large amphibious ships, submarines, and a variety of supply and logistics ships.

• 13 piers with up to 56 ships, 8,200 FT. runway and 19 squadrons with ~190 aircraft (including Helos)

• 513 significant facilities > 1,000SF

• 67,000 personnel (military, civilians and contractors)

•$4.3 Billion Economic Impact to the Hampton Roads region in FY15

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Dam Neck



Fort Story

• Mission: To train and deploy the Navy's Atlantic Fleet strike fighter squadrons of F/A-18 Hornets and Super Hornets and integrate the shore-based readiness of the Navy's Atlantic and Pacific Fleet Force of Strike-Fighter aircraft & Joint/Inter-Agency operations

• 8500 acres of land with 4 runways

• 17 strike fighter squadrons of F/A-18 Hornets and F/A-18 Super Hornets with 300 aircraft and 219,000 annual training operations

• 131 resident commands with 1,115 housing units


• $1.1 Billion Economic Impact to the Hampton Roads region in FY15

•Successful JLUS effort in 2005 focused on Navy air operations in Hampton Roads

Naval Air Station Oceana (NAS)

& Dam Neck Annex


• Mission: Ensure the operational readiness of the nation’s expeditionary forces

• Joint Expeditionary Base is comprised of the former Naval Amphibious Base Little Creek and the Army Post, Fort Story (Oct 2009)

•4,000 acres of land and 7.5 miles of beachfront training area with 61 piers

•131 shore-based resident commands and 25 home ported ships and auxiliary craft

•The only bare-beach JLOTS (Joint Logistics Over-The-Shore) training site within DOD and 126 training ranges


• $1.3 Billion Economic Impact to the Hampton Roads region in FY15

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Dam Neck



Fort Story

• Mission: Provide logistical, maintenance, and administrative support to a collection of Navy and Marine Corps facilities in Hampton Roads.

• NSA HR includes the HQ site (150 acres) and 6,000 acres of special areas: Lafayette River Annex, Marine Corps Camp Allen, Northwest Annex in Chesapeake, and Portsmouth Naval Medical Center.

• Largest concentration of flag officers anywhere outside of Pentagon (35 Admirals and Generals). Top commands include:

–Naval Medical Center Portsmouth

–U.S. Fleet Forces Command

–Naval Facilities Engineering Command Atlantic

–Navy Reserve Forces Command

–U.S. Navy Submarine Forces Atlantic

– Joint Forces Staff College – Premier Education Institution

–NATO's Supreme Allied Commander Transformation

• 23,000 personnel (military, civilians, and contractors)

• $980 Million Economic Impact to the Hampton Roads region in FY15

Naval Support Activity (NSA)

Hampton Roads


Dec 2015 Winter

2015/16

Summer/Fall

2016 Spring 2017

Approximate 18 – 24 Month Process

Fall 2017

Questions?

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Hampton Roads Region – Norfolk and Virginia Beach JLUS Application Process and Development

JLUS POLICY COMMITTEE

MARCH 23, 2017

BENJAMIN J. MCFARLANE, AICP

SENIOR REGIONAL PLANNER

Background Previous JLUS conducted for NAS Oceana, Fentress NALF, and Chambers Field addressed development incompatible with military missions in region

Since 2005, there has been greater recognition of the existing impacts of flooding on local infrastructure and potential increase in extent and frequency of flooding impacts ◦ Flooding is encroaching on Navy

installations.

◦ Redevelopment in response to recurrent flooding is a potential encroachment.

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Proposal Development Timeline October 2015: Initial Discussions with Navy

December 2015: Meeting with Norfolk and Virginia Beach Planning Directors

January 2016: Organizing meeting with localities, Navy, and OEA

February - August 2016: Development of proposal with feedback from localities, Navy, and OEA

August 2016: application submitted to OEA

August – September 2016: development of RFP

September 2016: release of RFP

October – November 2016: review of proposals by HRPDC and locality staff

November 2016: Selection of AECOM

January 2017: finalization of contract between HRPDC and AECOM

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Proposal Development Team HRPDC: Whitney Katchmark, Ben McFarlane

Norfolk: Christine Morris, Katerina Oskarsson, Ron Williams

Virginia Beach: Barry Frakenfield, Greg Johnson, Tom Leahy

OEA: Cyrena Eitler

Navy: Brian Ballard, Michael King

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JLUS Focus Recurrent flooding is affecting local and federal infrastructure, but how do the direct impacts to local infrastructure affect the operations and readiness of the Navy installations?

What are the areas of mutual interest or interdependence for the Navy and the localities? ◦ Land use

◦ Transportation

◦ Utilities and communications

◦ Shoreline management

What are the structural and non-structural projects that localities can implement to protect military readiness while promoting economic development and enhancing quality of life?

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JLUS Focus

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The Hampton Roads Region – Norfolk and Virginia Beach Joint Land Use Study will: ◦ Build on prior and current efforts by Norfolk, Virginia Beach, the HRPDC, and

the Department of Defense

◦ Focus on identifying and addressing current and future impacts of flooding in areas outside the military footprint to reduce impacts on military readiness

◦ Develop recommendations for both structural and non-structural actions that localities can undertake in the near-, medium-, and long-terms

◦ Integrate with local community development goals

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Click to edit Master title style

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Joint Land Use Study Hampton Roads Region // Norfolk and Virginia Beach

Policy Committee Meeting

March 23, 2017


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Welcome + Introduction

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Project Approach + Overview


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Project Approach + Overview // Team

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Project Approach Overview // Committees

Policy Committee U.S. Navy

– CAPT Dean VanderLey (ex officio)

– CAPT Joey Frantzen (ex officio)

U.S. Army Corps of Engineers

– COL Jason Kelly (ex officio)

Norfolk

– Kenneth Alexander, Mayor

– Theresa Whibley, Vice Mayor

– Doug Smith, Interim City Manager

Virginia Beach

– William Sessoms, Mayor

– Louis Jones, Vice Mayor

– Dave Hansen, City Manager

Roles and Responsibilities

– Endorse the JLUS report

– Provide key decision-making regarding plan

priorities and strategies

– Monitor the implementation and adoption of

policies and strategies

– Assist with disseminating JLUS information to

their constituents

– Recommend community events for JLUS

partners to have a presence


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Technical Committee

US Navy

– Brian Ballard, Navy Region Mid-Atlantic

– Michael King, Navy Region Mid-Atlantic

City of Norfolk

– Wynter Benda, Deputy City Manager

– George Homewood, Director of Planning

– Kristen Lentz, Director of Utilities

– Christine Morris, Chief Resiliency Officer

– Katerina Oskarsson, Deputy Resiliency Officer

– David Ricks, Director of Public Works

Virginia Beach

– Tom Leahy, Deputy City Manager

– Barry Frankenfield, Planning Director

– Greg Johnson, Senior Engineer

– Shanda Davenport, Project Engineer

– Stephen White, Planning Evaluation Coordinator

– Whitney McNamara, Planner

Regional/State/Federal Agencies

– Eric Stringfield, VDOT

– Susan Conner, USACE, Norfolk District,

Planning Chief

– Bob Crum, Executive Director, HRPDC.

– Keith Cannady, Deputy Exec. Director, HRPDC

– Whitney Katchmark, HRDPC

– Ben McFarlane, Senior Regional Planner, HRDPC

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Technical Committee

Roles and Responsibilities

– Serve in an advisory role to the Policy Committee

– Identify and provide relevant data

– Identify/validate critical compatibility issues for analysis

– Assist in the development and evaluation of compatibility criteria and solutions/tools

– Review preliminary analyses and draft materials

– Serve as internal liaison to other departments and staff

– Shape public meeting messaging and presentation content

The Navy, Norfolk and Virginia Beach have each nominated a person to serve as a primary

Point of Contact for the Technical Committee to assist with project coordination. This group is

referred to as the Technical Committee Management Team.


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Overall Process Diagram

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Phase I and II

Phase I and II

– Initiate project

– Collect data (underway)

– Interview stakeholders (June)

– Public Meeting #1 (Sept)

Key Milestones/Deliverables

Technical + Policy Kickoff meetings

Data sharing platform (underway)

Initiate website (underway)

Draft fact sheet #1(draft)

Draft Engagement Plan (draft)


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Phase III

Phase III

– Evaluate interdependencies and vulnerable

assets

– Establish resiliency analysis zone

– Evaluate land use compatibilities

– Evaluate development and floodplain codes


Existing conditions memo

Asset inventory table

Composite vulnerability and

interdependencies assessment

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Phase IV through VI

Phase II

– Develop strategies and funding opportunities

– Evaluate and prioritize measures

– Develop design concepts for 3 structural type

projects

– Implementation strategy


– Draft strategy recommendations

– Evaluation criteria

– Design concepts

– Public meeting #2

– Public meeting #3

– Draft and Final JLUS


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Public Participation Overview

– Social media updates

– Project web page

– Fact sheets

– Press releases

– Stakeholder meetings

– Public meetings

– Final Briefings to Cities and Navy

• Purpose of JLUS

• Navy operations

• Project approach

• Validation of preliminary issues

Public Meeting

#1

•Review of preliminary strategies

•Visualization of priority structural projects

•Feedback on priorities

Public Meeting

#2 Draft Plan

Public Meeting

#3

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Desired Outcomes — Discussion

In your opinion

– What is the most important outcome for the JLUS?

– What challenges should we anticipate?

– What messages will resonate?

– Which stakeholder groups should be included?


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Proposed Schedule

T

P

Technical Committee Meeting

Policy Committee Meeting

Public Meeting

Deliverable

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Next Steps: 30 Day Action Items

Action Lead

1. Establish data sharing platform and access AECOM

2. Launch website HRPDC (content support AECOM)

3. Issue Public Engagement Strategy AECOM

4. Develop Stakeholder List (by early April) HRDPC, Navy, Norfolk Virginia Beach

5. Schedule Stakeholder Interviews (June) HRDPC/AECOM

6. Coordinate data calls with JLUS partners AECOM


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AECOM Team POCs

Name Role Email Phone

Andrea Sweigart Project Manager [email protected] 703-399-3947

Ameila DaCruz Deputy Project Manager [email protected] 757-376-8606

Delceno Miles Public Engagement [email protected] 757-499-9627

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Thank you

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