Corporation of the City of Oshawa 2017 Budget

Advisory Committees of Council - Work Plans

INDEX

Page No.

Accessibility Advisory Committee .......... .. ....... ......... ......... ..... .................................... 1

Environmental Advisory Committee ........................................................................... 8

Heritage Oshawa ..................................................................................................... 13

Active Transportation Committee ............................................................................ 17

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Oshawa Accessibility Advisory Committee Proposed 2017 Operating Budget Submission

2016 2016 2017 Projected Approved Proposed Actuals Budget Budget

Revenues Donations 0 0 0 Sponsorship 0 0 0 Grants 0 0 0 Fundraising 0 0 0 Other (provide details below) 0 0 0 Total revenues 0 0 0

Expenses Office Materials & Supplies 300 300 300 Food 1250 1250 1250 Advertising 0 0 1500 Public Relations 350 2000 2000 Professional & Technical Services 600 3000 3000 Car or Mileage Allowance 100 100 100 Seminars & Training 500 500 500 Contracted Services 35 300 300 Total expenses 3135 7450 8950

Variance Budget to

Budget Inc/Dec(-)

0 0 0 0 0 0

0 0

1500 0 0 0 0 0

1500

Oshawa Accessibility Advisory Committee (O.A.A.C.) Proposed 2017 Budget Submission Justification

Utilizing the Council approved 2013-2017 Accessibility Plan, the following proposed 2017 budget has been created:

Office Materials & Supply As per 2016, a sum of $300 is requested to cover the cost of office supplies, the production of orientation manuals for new O.A.A.C. members in 2017.

Food A sum of $1250 is requested to provide drinks at meetings, refreshments at the annual Special Council Meeting to discuss accessibility and for a year end celebration in 2017. Based on the work plan, it is estimated that the same number of meetings will be held in 2017 as in 2016.

Advertising Legislation requires consultation with the public (people with disabilities) so the amount budgeted for 2017 is increased to $1500 to build awareness and obtain feedback from the public regarding the development of a new mandated accessibility plan for 2018-2021.

Public Relations Based on the 2013-2017 Accessibility Plan, a sum of $2000 is allocated for sponsoring an Accessibility Awareness Night at the General Motors Centre and related community promotional events.

Professional and Technical Services The budget request for 2017 remains the same as 2016 ($3000) despite the fact that approximately $600 will be spent in 2016. This account covers corporate requests for accommodations/supports (i.e. American Sign Language interpreters) and the O.A.A.C. fees for remote participation. In addition, new members to the O.A.A.C. are appointed each year and accommodation services may be required on a regular basis.

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Car or Mileage Allowance The car or mileage allowance account is $100 to cover transportation costs related to seminars and training for O.A.A.C. members in 2017.

Seminars & Training As per 2016, a sum of $500 is requested for seminars and training of O.A.A.C. members in 2017.

Contracted Services As per 2016, a sum of $300 is allocated to this category for 2017. This line item is to cover the cost of transportation costs for members requiring transportation as per the Advisory Committeets policy and procedures.

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Accessibility Issue

OAAC-1

Communicational

Public Awareness

OAAC-2

Communicational

Public Awareness

OAAC-3

Communicational

Communication Strategy/Public Awareness Program

OAAC-4

Communicational

Public Awareness

Applicable Accessibility

Standard

lnfonnation and Communication

Accessible Customer Service

lnfonnation and Communication

lnfonnation and Communication

2013-2017 Oshawa Accessibility Advisory Committee Actions

Action to be taken Timing and Role Status

Investigate and prioritize the 2013-2017 Completed in 2015. OAAC's participation in parades and community events. To participate City of Oshawa Event Guide

recommends accessible seating at parades.

Host an annual Accessibility 2013-2017 Completed 2013-2016. Awareness Night at a sports event held at the Tribute Communities To participate Centre.

Implement a communication 2013-2017 Ongoing- Groups/Organizations strategy to community groups, may self register for inclusion of organizations and schools to: To participate their events, etc. on the City • Maintain community website .

database • Quarterly distribution of Database of agencies maintained

accessibility infonnation by staff

• Monthly visits to discuss accessibility

Examine potential partnerships 2013-2017 Special Olympics Ontario with UOIT/Durham College for Provincial School Championships promoting accessibility. To participate held at Durham College on June

1 to 3, 2016. Members also noted that U.0.1.T. may have set up their accessibility advisory committee by now.

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As reviewed at the September 20, 2016 meeting

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Accessibility Issue

OAAC-5

Communicational

Public Awareness

OAAC-6

Systemic

Medical Marijuana

OAAC-7

Communicational

Citizen & Business Accessibility Recognition Awards

OAAC-8

Communicational

Public Awareness

OAAC-9

Communicational

Instant Messaging

Applicable Accessibility

Standard

Information and Communication

Information and Communication

Accessible Customer Service

Accessible Customer Service

Information and Communication

2013-2017 Oshawa Accessibility Advisory Committee Actions

Action to be taken Timing and Role Status

Network with external 2013-2017 Referred to 2016 organizations and provide

To participate Communications Subcommittee

presentations to promote accessibility awareness. Finalizing draft format.

Research current and future 2013-2017 Referred to 2016 Medical medical marijuana legislation and advise Council of any changes as To participate

Marijuana Working Group.

it relates to the municipality. Recommendation to expand mandate was denied by Council on April 11, 2016

Identify and honour businesses 2013-2017 Completed for 2013-2016. and citizens at the annual special 2nd QuarteF Council meeting on accessibility issues. To prepare and

coordinate --

nominations

Host a public information display at 2013-2017 Completed for 2013-2016. annual Canada Day event. 2nd Quarter

To participate

Investigate the provision of instant 2013-2014 Completed. messaging for the City's website.

To investigate and Now offered as a regular service Carry over from 2010/11. prepare a report of on the City's website,

findings administered through Service Oshawa.

As reviewed at the September 20, 2016 meeting

2013-2017 Oshawa Accessibility Advisory Committee Actions

Accessibility Issue Applicable Accessibility

Action to be taken Timing and Role Status

Standard

OAAC-10 Information and Investigate remote participation at 2013-2014 Completed. Communication meetings.

Communicational To investigate and Council has approved this as an Carry over from 2012. prepare a report of ongoing available service for

Remote findings OAAC members exclusively that, Participation due to a disability, are unable to

physically attend an OAAC meeting.

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OAAC-11 Accessible Visit the Abilities Centre. 2013 Completed in 2015. Customer Service 2nd Quarter

Communicational CD O> To participate

Public Awareness

OAAC-12 Information and Investigate social media options 2013 Ongoing - Prepare Social Media Communication that are accessible to screen announcements on an annual

Communicational readers software and the use of To participate basis. social media to increase

Social Media awareness about the OAAC.

OAAC-13 Information and Update and produce new version 2014 Completed in 2015. Communication of the OAAC brochure.

Communicational To participate

Public Awareness

As reviewed at the September 20, 2016 meeting

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Accessibility Issue

OAAC-14

Communicational

Public Awareness

Applicable Accessibility

Standard

Information and Communication

2013-2017 Oshawa Accessibility Advisory Committee Actions

Action to be taken Timing and Role Status

Review the development of a 2014 Ongoing - Provide quarterly newsletter for promoting articles for Inside Oshawa accessibility. To participate Newsletter.

As reviewed at the September 20, 2016 meeting

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Oshawa Environmental Advisory Committee

2017 Draft Proposed Budget

Program: 120-ADVISORY COMMITTEES OF COUNCIL Location: 402 - Oshawa Environmental Advisory Committee

Item 2016 Projected 2016 Approved 2017 Proposed Actuals Budget Budget

Office Materials and 0 300 800 Supplies

Printing and Reproduction 485 300 300

Food 400 1,200 1,100

Advertising 6,166 6,000 3,800

Seminars/Training 90 200 200

Memberships/Dues 100 100 100

Contracted Services 102 200 200

Events/Promo Expenses 1,877 1,200 3,600

Total Expenses 9,220 9,500 10,100

Donations -3,500 -3,000 -3,000

Total Revenues -3,500 -3,000 -3,000

Total Grant Request $5,720 $6,500 $7,100

Variance

500

-

-100

-2,200

-

-

-

2,400

600

-

-

$600

O.E.A.C. 2017 Work Plan

Goal: Environmental Stewardship

Category: Community Outreach and Stewardship

Explore public outreach opportunities that increase community knowledge/education in respect to significant environmental issues and which accelerate the community's adoption or commitment to such issues as energy conservation, local food production, GHG emissions, water conservation, etc.

Action Status Timing Participate or host an Earth Day O.E.A.C. to participate in a City April activity (community clean-up) Community Clean-up event rather than

organizing a separate event.

Possible events, participation and TBD TBD partnerships: • City Hall Pollinator

Gardens • Partnership/Support with

Community Gardens • Feathered Friends

Festival • Milkweed replanting • Envirothon • Provincial Environmental

Advisory Committee (E.A.C.) Symposium

• Joint Event with the Active Transportation Advisory Committee

• Other opportunities as identified

Community Tree Planting TBD September

Climate change event TBD October/ November

(Funding partner - Region of Durham)

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Goal: Environmental Stewardship

Category: Policy Review and Strategy Development

Action Status Timing

The Liveability Guidelines As required TBD . Review and comment on those aspects As required TBD of the corporate strategic plan for asset management which involve the management of environmentally imoacted sites Review and comment on As required TBD proposed new protocols for review of development applications on known or potentially contaminated sites

Review and comment on a Partners for As required TBD Climate Protection greenhouse gas strategy for the community

Review and comment on Durham As required TBD Community Energy Plan (D.C.E.P)

Review and comment on As required TBD proposed new by-law to regulate large fill sites

Review and comment on proposed As required TBD policy for maintaining stormwater facilities

Tree Dedication and Planning Policy As required TBD

Input on Secondary Plans As required TBD

Investigate policies around dealing with As required TBD special events and park waste

Climate Adaptation Plan As required TBD

Kedron Environmental Assessment As required TBD

Other policies as identified As required TBD

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Goal: Environmental Stewardship

Category: O.E.A.C. Education and Policy Development

Action Status Timing

Second Marsh - areas/issues of Presentation to be received TBD concern

Waterfront sustainability Presentation to be received TBD

Waterfront Regeneration Trust Presentation to be received TBD

City of Oshawa Asset Management Plan Presentation to be received TBD

Review of municipal parking standards Working group to be established TBD and street design

Presence of major mammals in urban Presentation to be received TBD areas and impacts of development on mammals

Presentation from the Management of Presentation to be received TBD City Parks and Green space on tree replacement/maintenance, ash trees maintenance, storm water pond maintenance, park waste, dog waste, and dumping of lawn clippings

Food Policy Council Presentation to be received TBD

OPUC - NEDO solar battery storage pilot Presentation to be received TBD project

Other issues, as identified As required TBD

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Goals: Economic Prosperity and Accountable Leadership

Category: Issue Tracking

Action Status

GO Transit Expansion/Metrolinx Ongoing as necessary

Ministry of Transportation : 401 Ongoing as necessary improvements and 407 expansion

Oshawa Harbour Ongoing as necessary development

York- Durham Energy From Waste facility Ongoing as necessary

Surplus land inventory to be used for Ongoing as necessary Community Gardens

DEAC updates Ongoing as necessary

Other issues, as identified Ongoing as necessary

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Timing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

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Heritage Oshawa

2017 Proposed Budget

Program: 120 - ADVISORY COMMITTEES OF COUNCIL

Location: 403 - Heritage Oshawa Advisory Committee

Account Description 2016 Approved 2017 Budriet Proposed Budget

20000 Office Materials & $1,100 $1,100 I

Supply 21000 Printing and $2,850 $1,350

Reproduction 22000 Books, Periodicals $100 $100

and Subs 40000 Advertising $2,350 $250

41000 Communications $0 $0 43000 Professional & $4,500 $4,500

Technical I

46000 Gas Mileage $300 $300 47000 Seminars and $1,600 $1,600

Trainina 48000 Memberships & Dues $1,900 $200

49000 Contracted Services $0 $0 Total Expenses Total Revenues

Total Grant Request

Comments

Reduced as Doors Open is now under Rec & Culture

Reduced as Doors Open is now under Rec & Culture

Reduced as Doors Open is now under Rec & Culture

$9,400 $0

$9,400

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Heritage Oshawa Proposed 2017 Work Plan

Issue: Inventory, Designation and Research Reports Action to be taken Timing

a) Determine properties to be researched in 2017 and Feb 28, 2017 engage a consultant to prepare a heritage research report(s)

b) Evaluate properties for inclusion on the Heritage Oshawa March 31, 2017 Inventory of City of Oshawa Heritage Properties (using June 30, 2017 Heritage Oshawa Building Classification System) Oct 31, 2017

c) Promote and expand the Heritage Oshawa Historic Building Plaque Program

Ongoing

d) Update the Heritage Oshawa Inventory of City of Oshawa Heritage Properties and make the list public

Ongoing

e) Document the demolition or alteration of designated or Ongoing inventoried properties

f) Nominate suitable properties to the Municipal Register Oct 30, 2017

g) Photograph, document and classify selected properties March 31, 2017 70 years and older and other properties that may be identified from time to time

Current Status

September 22, 2016

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Heritage Oshawa Proposed 2017 Work Plan

Issue: Communications (Promotion, Public Relations, Education) Action to be taken Timing

a) Pursue education opportunities related to the Ongoing commemoration of important anniversaries in the city

b) Perform Community Outreach -for example: Ongoing

• Participation in Heritage Week (February), Oshawa Public Library, Heritage Showcase (April), Swing into Summer (June), Peony Festival {June), McLaughlin Day {August), and Doors Open {September)

• Community speaking engagements with various community groups such as Oshawa Historical Society and the Durham Region Branch of the Ontario Genealogical Society

• Prepare application and display for 'Art in the Hall' at City December 2016 Hall

c) Review and update Heritage Oshawa web pages Ongoing

d) Participate in plaque presentations for designated properties Ongoing

e) Prepare displays for the following City facilities: i. Columbus Community Centre (Main Entry, North Wall)

Ongoing

ii. Legends Centre (West Wall) iii. Legends Centre (East Wall)

(through the efforts of the City Facilities Display Working Group)

Current Status

September 22, 2016

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Heritage Oshawa Proposed 2017 Work Plan

Issue: Doors Open Action to be taken Timing

a) Support Recreation and Culture Services to present the September 2017 event for the fourteenth year

b) Endeavour to maintain the number of sites, visitors, September 2017 sponsors and community partners

c) Continue to provide historical information and volunteers September 2017 for the event

Issue: Administration Action to be taken Timing

a) Update member manual to include heritage presentation March 31, 2017 templates

b) Update member manual to include Doors Open June 30, 2017 procedures

c) Prepare budget submission for 2018 including 2018 September 2017 Budget and Work Plan and 2017 Annual Report

d) Review development applications, demolition permit Ongoing applications, and applications for alteration and/or repair to buildings identified on the Heritage Oshawa Inventory of City of Oshawa Heritage Properties

e) Implement the Committee's responsibilities pursuant to Ongoing the Ontario Heritage Act

Current Status

Current Status

.

September 22, 2016

Revenues

Sponsorship Grants Fundraising Other (provide details below)

Total revenues

Expenses Office Materials & Supplies Printing and Reproduction Books, Periodicals and Subscriptions Advertising Communications Professional and Tehcnical Seminars & Training Memberships and Dues Contracted Services Council Directed Budget Reduction Food

Total expenses

Active Transportation Committee 2017 Operating Budget Submission

2016 Projected Actuals

305.10 3,556.62

309.84

4,171.56

2016 Approved

Budget

5,000.00

5,000.00

Net Surplus/(Deflclt) Before Grants from City of Oshawa (4,171 .56) (5,000.00)

Grant requested from City of Oshawa 5,000.00 5,000.00

Net Surplus/(Deflcit) After City of Oshawa Grant 828.44

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2017 Proposed

Budget

300.00 200.00 200.00

3,740.00 1,760.00

500.00 100.00 200.00

500.00

7,500.00

(7,500.00)

7,500.00

Variance Budget to

Budget Inc/Dec(•)

300.00 200.00 200.00

3,740.00 1,760.00

500.00 100.00 200.00

(5,000.00)

500.00

2,500.00

(2,500.00)

2,500.00

Action Active Transportation Master Plan Review

By-Law and Policy Review Achieve "Silver" Bicycle Friendly Community status Public Education and Outreach

Oshawa Active Transportation Advisory Committee

2017 .. 2018 Work Plan

Tasks Status • Review goals and recommendations within the Plan . • Review proposed pedestrian, trails and cycling routes . • Comment on planned/ongoing capital projects relating to

Active Transportation.

• Regular consultation between City staff and committee regarding sidewalk, trails and cycling network maintenance issues.

• Review existing or proposed by-laws and policies to support and strenothen Active Transportation.

• Identify objectives and tasks which the City should prioritize in order to achieve "Silver" Bicycle Friendly Community status.

• Assist City staff and Council to spearhead active transportation public education and outreach for cycling, walking and trails and to help explain the importance of active transportation infrastructure in the City.

• Provide input into the content for the Committee website .

• Provide input into the development of an Oshawa Cycling Handbook with trail maps, by-laws, useful information and links specifically for Oshawa cyclists.

• Provide input on planning and organization of Active Transportation promotional/outreach events

0 Bike The Creek 0 Bike month events

• Organize Community rides inviting members of Council. • Participate in Canada Day activities to promote cycling

in the citv.

Timing

On-going

On-going

On-going

On-going

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Action Capital Projects Review

Durham Trail Coordinating Committee Update Year-End Report to Council

Oshawa Active Transportation Advisory Committee

2017-2018 Work Plan

Tasks Status • Provide input into the prioritising of future capital projects

as they relate to implementation of the Active Transportation Master Plan and trail construction/develooment orior to budaet orocess.

• Regular consultation/updates between O.A.T.A.C. and the Durham Trail Coordinating Committee

• Prepare a year end progress report to Council outlining an update on committee activities and accomplishments.

Timing

Bi-annually

Annually