Advanced TrainingRegistration Transactions

Topics1. Registration Deadlines2. Registration Basics3. Registration Cards: Yellow, Pink, Green,

Blue, Yellow4. Enrollment Authorization – After the

Term5. Registration SOP

Rev. 200911 2

Registration Deadlines

Rev. 200911 3

Online and in-person deadlines vary by part-of-term (full, 1st/2nd half, etc.)Last day to add: 2nd

FridayRefund: 3rd FridayDrop w/o grade: 3rd

FridayDrop online: 12th Friday

More deadlines details can be found at schedule.unm.edu – Deadline Dates

Registration BasicsStudents may

register online at my.unm.edu:Student Life tabLoboWeb

Registration deadlines apply, and restrict, self-service options.

Registration Errors prevent self-service registration and require authorization to override:SFASTCA – error listFaculty overridesYellow, Green, Pink,

and Blue cards – overrides

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Registration CardsNot all errors can be

overridden with a card:Yellow/Pink: Closed,

PREREQ, COREQ, TIME, Duplicate, Instructor Permission Req

Green: LevelBlue: Drop ISE, ISM,

ISRCards can be layered if

necessary to save the student re-acquiring signatures.

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Cards may be used to add or drop.

Student signature required for any transaction.

Course Information is not always complete.

The required card varies based on transaction and deadline.

After Deadline transaction fees are either $10 or $75.

Yellow Card – Before DeadlinesUsed to:

Change grade mode,Change credit hours,Change sections,Override listed and

Instructor Permission Req errors.

Prior to deadlines only.

No transaction fee.Required signatures:

Student (always),Chair (Duplicate

only),Instructor (Audit or

other override).FastInfo #2046

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Pink Card – After DeadlinesUsed to:

Change grade mode,Change credit hours,Change sections,Override listed errors.

After deadlines, before the end of the term (last day of instruction).

FastInfo #2065

Transaction fees:$10 for section or

grade mode change,$75 for course add or

credit hour change.Required signatures:

Student (always),Course Dean (always),Chair (Duplicate only),Instructor (Audit or

other override).

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Pink Card – Charging FeesFrom the Fees

portion (bottom) of SFAREGS:Options – SFAEFEEChoose appropriate

fee, M058 ($75) or M158 ($10).

Save.Exit SFAEFEE and

continue processing on SFAREGS.

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Green Card – Level RestrictionUsed to:

Override Level Restriction errors.

Before the end of the term (last day of instruction)If after last day to

add then Pink Card is also required.

FastInfo #2063

Transaction fee only if processing after last day to add.

Required signatures:Student (always),Instructor (always),Student Advisor

(undergraduate taking a graduate course),

OGS (see card).Rev. 200911 9

Blue Card – Drop IntroductoryUsed to drop

Introductory Studies (ISE/ISM/ISR 100) courses.

Use drop code appropriate for date submitted.

The advisor will mark the Introductory Studies course(s) to drop.

No transaction fee.Required signatures:

Student (always),UCAC Advisor

(always).Only UCAC Advisors

are authorized to sign.

May be submitted with a Yellow Card to switch section.

FastInfo #5119Rev. 200911 10

Yellow Card – WithdrawalsUsed to Withdraw

after 12th week.No transaction fee.Required signatures:

Student (always),Student’s Dean

(always).FastInfo #2046

This may also be used to drop courses prior to the 12th week if a student can’t access their LoboWeb account due to a hold or other issue. In this case, the Dean’s signature is not required.

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Enrollment Authorization – After the TermThis form is used by

students to add or change course information after the term.

They are normally processed within a business day of receipt.

NOTE: Once it is given to the professor, the student can no longer handle it since it has a grade.

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Enrollment Authorization – After the TermAll sections must be

complete (signatures, dates, course info, etc).

Form will generate a Late Transaction Fee, either $10 or $75 depending on transaction.

Once the instructor has added the grade, the student can no longer handle the form.

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Registration SOPBefore attempting

registration, verify:Student has signed

and dated card,Information is legible,Sufficient course

information is listed (Term/CRN or Term/Dept/Course/Sec),

Correct card for transaction.

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Attempt to process registration on SFAREGS:Enter Term and

UNM ID in Key Block

Next BlockIf there are holds,

review them with the student.

FI #4060, #4168 for Error Message FAQ

Registration SOPIs student ELigible

to register?If status is SW, it

must be changed to EL.

Next Block

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FI #4060, #4168 for Error Message FAQ

Enter new course info on the next blank line:CRN or Subject, Course,

Section

Or select existing course to be changed.

Registration SOPIs this a variable

credit course?

Enter hours requested by student.

No fractions.Credit and Bill Hours

must match.Note hours entered on

card.

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Are you changing the grade mode?

Select from Audit, Credit/No Credit, or standard options only.

If a mode isn’t listed then it is not available.

Registration SOPSave the transaction(s).If there are errors:

Verify correct override authority, signature(s) is present on card,

If so, enter a “Y” in the Over column,

Save and repeat as needed.

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FI #4060, #4168 for Error Message FAQ

Are you dropping a section?

Select the appropriate drop code from the list.

DD should only be used for a section change or for a section never successfully registered.

Registration SOPSave the

transaction(s).If there are no other

errors you will be moved to the Fee Assessment block.

Accept the default Fee Assessment.

Save again.

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Click on OK if Fee Assessment popup appears.

Rollback or Tab to return to Key Block.

Registration SOPDate stamp the card

and highlight any change to level, grade mode, or credit hours.

Cards are filed at MVH for the current term(s) and in the Records Vault for the previous year.

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Permissible exceptions to signature and card authority:No override marked on

card but instructor signed then Closed or Instructor Permission Required ok to override.

If all prerequisites can be confirmed as successful (transcript or repeat), then ok to override.

Registration SOP – Prereq CheckIf the student receives a

PREREQ error and claims to have the required prerequisite(s):SSAPREQ to find all

required prerequisites.SHASUBJ – Subject GPA

tab to see if the student does, or does not have them. UNM and transfer work will be listed.

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If prerequisites are missing, or transfer work should apply, the student should be referred to the department offering the section for an override.

Other Useful InformationWhich error did the

student receive? Look on SFASTCA.

If the student has questions about meeting a pre-requisite, they should see their Academic Advisor.

Overrides that have been granted to the student by the Instructor or Department can be found on SFASRPO.

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Things to RememberFastInfo includes answers related to each

registration card.Most of the Registration forms are available

at registrar.unm.edu/forms.htmSecurity Role you will need to process:

Registration Processor

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