ADVANCED 13 Powerpoint 2007

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ADVANCED POWERPOINT 2007 Tips & TricksWhen you open PowerPoint you will see a screen that looks like this:

And really PowerPoint is as easy as that.The Set Up of PowerPoint

1) On the left side of the screen, you will see a small pane, with two tabs:

The Outline Tab shows the text that is on each slide in an outline format. Anoutline is generated in every presentation based on the text you type into eachslide.

If you like, you can also add or edit text in this outline pane.

The Slides Tab shows thumbnails of each slide. You can change the order of theslides by clicking and dragging a slide to a new location.

Selecting a slide in either mode will immediately display that slide in the mainwindow. You can also scroll through the slides using the scroll bar on the mouseto go up and down through the slides.2) In the center, is the slide you are working on.


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C:\Documents and Settings\Administrator\Local Settings\Temporary Internet Files\Content.IE5\212ZUN4F\MCj04347280000[1].pngLets create a sample presentation.

1) In the main window, where it says Click to Add Title, click and type MyPresentation.2) In the section below that where it says Click to Add Subtitle, click andtype By Me

You could have just one slide in your presentation, but for the full effect letsadd another. In the top right of the ribbon is a section called Slides.3) Click on the New Slide icon--the white square with a star (well look at allof the options shortly). A new slide will appear and it will look like this .4) Where it says Click to add title, click and type Page One.5) Where its says Click to add text, click and type, this is the BestPresentation Ever!6) Next, click the Insert Tab (Next to Home at the Top) and select Clip Art. A paneon the right will open. In the box that says Search for, type number 1 and clickGo.7) When the pane populates with pictures, select the 3rd one on the left (the yellowball with its finger up). The picture will be added to your presentation.

Okay, you have two slides.

Well now make it four slides.

Click on Slide #2 in the leftpane. Up in the Ribbon, onthe left side, you will see apair of scissors. Just belowthat is two pages (copy). Clickon that. Next, click on theclipboard that says Paste. A new slide will be added under Slide #2. Click Pasteagain, and a fourth slide

will appear.8) Click on the slide next to the #3 in the left pane. It will change in the window, but it will look the same.9) Click on the word One. Dotted lines will appear. Delete the word One and typeTwo.10) Click on the picture and Delete it. Then click on the blue ribbon. It will be added.11) Click on the slide next to the #4 in the left pane12) Click on the word One. Dotted lines will appear. Delete all the words and type TheEnd. Click on This is the best presentation ever! And delete the text. Type Thank you.

13) Click on the picture and Delete it.Okay. Now lets watch your slide show. Click the F5 key (above the numbers on yourkeyboard.) Yourfirst slide will appear. Click your mouse anywhere (or press the Enter Key) andit will move to the nextslide. Keep clicking to get to the end. Ta da! Note: The arrow keys navigate back and forth through theslides.THE TWO MOST USEFUL POWERPOINT SHORTCUTS:


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Ctrl+M = Insert New Slide F5 = Begin the Slideshow


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AND WHAT ABOUT THOSE ICONS?

On most new pages, you will see these six icons. They are shortcuts for insertingthese various items directly. As you mouse over the icon, it will highlight andyoucan click to Insert.

They are: Tables, Chart and SmartArt andPicture, ClipArt and Media (video or audio). Well talk about all of these shortly.OKAY, NOW LETS ACTUALLY LOOK AT POWERPOINT

Welcome to the new look of PowerPoint 2007. The blue part across the top of thescreen is called theRIBBON. The 7 tabs across the top of the ribbon (HOME, INSERT etc.) are generalareas. When you clickon one of them, their subcategories will fill the ribbon.

But the most important question is: HOW DO I SAVE? In the top left of the screenyou willsee this large circle with the multi colored squares. Its called the BUTTON. When

youclick on it, the following window will drop down. As you can see, it contains all of the mostbasic commands: Open, Save, Print, etc.There is also a list of recently opened documents.

Most of the items are simple to use. For a NewDocument, click NEW. To open a folder click OPEN.

PRINTING

Print Preview is in the Print menu. If you move yourmouse over the Print icon, a new window will open withthree options. Justselect Print Preview toPreview.

Click Close PrintPreview to close thepreview and return to your document.And to EXIT PowerPoint, click Exit PowerPoint.


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Often, you will be printing handouts for your presentation. PowerPoint offersmany different options for printing. In Print Preview, you can determine whichbest suits your needs. On the top it says Print What: with a drop down menu.You can scroll through the options to see what the printout will look like. Themost popular ones are 3slides per page and 6slides per page (9 slidesper page tends to be toosmall). Also, if you have typed notes, the NotesPages can be printed for you to read while youpresent.

You can print directly from here by clicking Print.The Print Window will open with your selectionsfilled in. OR

You can also select changes directly in the PrintMenu.

At the bottom left, select the type of printoutsyou would like: Handouts, Slides, Notes orOutlines.

Slides is one slide per page.Handouts allows you to choose how many per page in the drop down to the right.Notes Pages will be the Notes at the bottom of your Slide.Outline is the outline from the Outline Tab (more on that later).

SAVING

SAVE AS calls up a new menu with a couple of options on it.Hold your mouse over SAVE AS to access this menu. The twomost common functions will be the first and third ones:PowerPoint Presentation. This will save the file inPowerPoint 2007 format, which can only be opened on otherPowerPoint 2007 computers. This is the same as clicking the

little disc at the top of the screen. The file willbe saved in .pptx format.

PowerPoint 97-2003 Presentation. Clicking this will saveyour file in a PowerPoint 2003 compatible format. If you savethe file this way, you will be able to open it on any computerwith either Word 2003 or Word 2007. The file will be saved in .ppt format. You can save a file in bothformats if you like.When you save the documents, they will show up in your folder with the above icons next to them tohelp you distinguish between them.


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You can also save directly as a PDF format which is very useful for creating files that cannot be altered.OFFICE 2007S AUTO PREVIEWWith Office 2007, any of the changes you may make from Font to Color to Style will automatically bePreviewed for you. Highlight any text or even a whole document. Then roll over any of the options andthe screen will change to show you what it will look like. Click on the option and it will take effect, moveyour mouse away and it will go away.QUICK ACCESS TOOLBAR

At the top of the screen is a Quick Access Toolbar. You can customizethis with whatever icons you use most. They are mostly familiar fromWord 2003. Save is the disc. Undo is the blue arrow.By clicking on the arrow at the right, you can add whichever icons you like.

The most frequently used options are listed when you click that arrow. But nearthe bottom isMoreCommands.By clicking on

this, it will opena new windowfull of virtuallyevery command you can think of.The drop down at the top lets youselect ALL COMMANDS. This listshundreds of things you can add, likeCut, or Columns or Find, or evenStrikethrough.

Well go through all of the Tabs in amoment, but first were going to lookat the pop-out features.

POP-OUTSAt the bottom right of many of the subsections, there is a tiny square withan arrow. If you click on that little box, a menu will open up allowing you todo many of the detailed features that you were used to from PowerPoint2003.Three of them are in the HOME Tab: Font, Paragraph and Drawing. The Fourth is onthe DESIGN TAB:Background. The next page shows what each of these pop-outs look like. But mostof the items onthese pop outs can be done through the ribbon.


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FONT PARAGRAPHDRAWING BACKGROUND

ONE LAST THING ABOUT THE RIBBON

If you cant stand that ribbon, you can make it go away.Click on the arrow to the right of the Quick Access bar andon that drop down menu, select Minimize the Ribbon.When you minimize the ribbon, you are left with just the Tabs. If you click on any of the Tabs the ribbonwill come back and let you do anything. Once you click back in your document, the ribbon will go awayagain. Uncheck Minimize the Ribbon to have it show up again.

NOW LETS INVESTIGATE THE TABS


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THE HOME TAB

Okay lets look at the Tabs. The first Tab is HOME TAB.The first section is the Clipboard, where weve looked at Copy and Paste.The next section, Slides, allows you to insert a new slide. From the bottom: Delete allows you to Deletethe current slide. Reset returns all of the settings on that slide to Default (in case you changed them).Layout is worth looking at.LAYOUT

Any slide can be changed at any time. And, regardless ofthe layout you choose, you can override it while you areworking with the slide. Having said that, these pre-designedSlide styles are designed to give you a quick and easy layoutfor the most common Slides available for presentations.You have already seen the first one, Title slide. You havealso seen Title and Content. The rest are variations on thosethemes: either two small windows for content, or a Titleonly, or even a blank one. But as I said, whatever Layoutyou choose, you can change it to however you would likewhile you are working on the slide.

FONT

The Font section lets you do all kinds of Font modification.You can see the Font style and size. The As that are next tothe Font Size (44) are automatic increase (large A) anddecrease (small A) of the font size. The double A with the small white square quickly clears the text ofany formatting (Bold B, Italics I, Underline U, Strikethrough abc, Shadow S (adds a shadow to text), textSpacing AV (lets you put your own spacing between letters), Change Case Aa or color A).

Speaking of Change Case. This icon allows you to automaticallychange the style of the highlighted text. Options are Sentencecase; lowercase; UPPERCASE; Title Case and tOGGLE cASE (whichautomatically changes what you have to the opposite)

SHORTCUT for this: to change the case of your text from UPPER to lower to FirstLetters Capitalized,highlight the text with the mouse, then hold down Shift and click F3 to cycle through these options.


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MINI TOOLBAR

Whenever you highlight text (one word or a whole paragraph, oreven a whole document), a faint box will appear above yourmouse. If you move your mouse toward the box, it will revealitself to be a small toolbar, giving you quick access to most of thetext effects. Change the font, the color, Bold or Italicize. The changes will affect everything that ishighlighted. You can also access this toolbar by right clicking. It will pop upautomatically.PARAGRAPH

The Paragraph subsection lets you: (in the first row) add bullets ornumbered bullets. Change the Indents (the arrows) or the line spacing(the up/down arrow icon).

The bottom row is text alignment (left, center, right or justified). Thetwo columns icon allows you to set up columns.

On the right side, the A with the down arrows allowsyou to change the direction of your text. You canrotate it or stack it.

The middle icon lets you change the vertical alignment of the text inyour boxes.

The bottom one is SmartArt, which we will look at shortly.

SMART ART

Smart Art is slightly more sophisticated shapes, designed for charts and graphs.When you select it, a

new Smart Art Tab opens and a menu opens. Select the style you want. (A previewshows up in yourslide). After you click OK, your SmartArt will appear inyour document. It will give you a box to type text in,which will then fill in the boxes you have chosen.

Once you have finished, theDesign Tab is the default.With it, you can change theLayout if you dont like it, youcan change colors. You caneven add a new box (orwhatever shape you have chosen. You can also add


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bullets by clicking in the Add text window (this will also add a new shape).In the left corner, you can add a new shape to your art. Add Bullet puts a bulleted list in yourpresentation next to your art.

Text Pane opens a small pane where you can look at just the text you havetyped. Some people find it easier to keep track of their content this way.

LAYOUTS lets you cycle through your art styles quickly.And SmartArt Styles cycles through various looks of theArt you have chosen. And of course, the change color wheel lets you change thecolors.

The Format Tab lets you manipulate the color scheme to a greater extent,including changing the way letters look, and what kind of shadows you would like.

On the left: Change shape lets you change one of the Art shapes intosomething else.Shape Styles lets you change the outline, the color, or even add effectslike shadows or rounded corners.

The WordArt Styles section lets you modify the text into various styles.And with just these few things I changed my blue gears into this thing .

THE INSERT TAB

The INSERT TAB allows you to insert things into your Slides.

The first section allows you to insert a TableTABLESTables are useful for creating charts, or grids. Simply click on the Insert Tab.Tables is right below. Apop up menu will let you decide the number of vertical columns and horizontal ro

ws. Just drag yourmouse over the number of cells you want. Once you click, it will insert the table into your documentwhere your cursor is.


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You can also do the calculating work by selecting Insert Table. A new windowasks how many cells you want to create. Or, by using the Draw Table featureyou can draw your own.the pencil allows for boxes within boxes. You canalways adjust the height and width of each table if you put your cursor over aline and the line turns into a double arrow.

When you click on your table, a new Tables Tools Tab lights up. The Designsubmenu allows you all kinds of modifications to the look of your Table. Thestyles section shows pre-designed colors and shadings. The Table Style Optionson the left allows you to change specific aspects of the Table. And the Shadingand Borders buttons do just what they say.

The Layout submenu allows for more specific alterations of your table: adding ordeleting rows, mergingcells, changing text direction and sorting.The next submenu is Illustrations. From here you can insert Pictures (from yourhard drive or a disc),Clip Art (as we did), Shapes (more on that in a moment), SmartArt, Charts (moreon those) or aPhotoAlbum.INSERTING A PICTUREClick the Insert Tab and click Picture (right below it). The Insert Picture window will allow you to choosea picture from somewhere on the computer. Once the picture is inserted you can c

hange the size orposition of the picture. If you click on the picture, the Picture Tools Tab willappear in Red and circleswill appear on the corners and sides of the picture. If you click and hold on one of those circles, you candrag the box to make it bigger or smaller.

If you select the PICTURE TAB Format you can adjust the strength of the picturewith the Brightness and


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Contrast levers, Recolor lets you change the color of the picture. Compress attempts to fit the pictureinto your slide. Change picture puts a new picture in the same formatting as thecurrent picture. And,with a new feature, you can use the Picture Styles to frame the pictures, or change the shape of thepictures or even add shadows. Just click on the down arrow on the right side ofPicture Styles to see allof the selections.SHAPESINSERT Tab, Illustrations Submenu. Shapes: A menu drops down with many shapes tochoose from, (afraction of which are shown here). Most are self explanatory.


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Choose the shape you want. Move your mouse to the document. Clickand drag your mouse to place the shape where you want. If you click offand click back on you can resize your shape by dragging the bubbles atthe ends.

A Drawing Tools Tab opens, in this you can add more shapes or changethe color or style of the shape. And also change text styles. You can AddText to any shape either by right clicking on it and selectingEdit Text or, in the Drawing Tools Tab on the left side is asmall box with an A in it. That is the Add Text box. Youcan then type in the shape, and the text will, for the mostpart, fit into shape. You can always make the shape biggerto accommodate the text.

PHOTO ALBUMInserting a photo album is a very easy way to create a Slide Show of your favorite pictures. Click PhotoAlbum And select New Photo Album. Since your photos will be on a disk, select Insert picture from

File/Disk. A window will open where you can select pictures from. Navigate to your pictures. When youget to the page with the pictures you want, you can select as many as you want.You can either:Use the Select All Shortcut [Ctrl +A] to select all the pictures. ORClick and drag to highlight all of the pictures. ORClick on the first picture you want and then hold down the SHIFT key and selectall of the pictures frompoint A-B ORClick on the first picture, hold down the CTRL key and click on the selected pictures you want.Once you have done that, click Insert.The previous window reopens. You can insert a blank slide by clicking NEW TEXT B

OX. You can also clickto have all your pictures in Black and White. The icons below the preview pictures allow you to makesmall changes to the pictures: Brightness, Rotate.In the bottom half you can change the Picture Layout (more than one picture persheet) Change theFrame shape (with borders and shapes) and even select a Theme (this will make your slideshow uniformin style.When you are ready click Create and your new slideshow will be created.TEXT

The Text submenu allows you to add text to any slide. Click on Text Box and clic

k anywhere in your slide.A small box will appear with a blinking cursor. You can type anything in that box, and adjust it by moving


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the circles on the sides. (To adjust the look of the text box, the DRAWING TOOLSTAB will open, allowingyou to change the color of the background and foregrounds, etc),.You can also insert a Header & Footer (see next section), Word Art, Date & Time,Slide number, or anObject (which is anything from a Word document to a PDF.) Or a Symbol (see below).ACCENTS AND NON ENGLISH CHARACTERS (SYMBOLS)

Click on the Insert Tab and select Symbol (all the way to the right). The mostcommon symbols will open in a small box. If you dont see the one you want, clickon More Symbols. A new window will pop up which is a grid of every accentedcharacter and symbol that this computer can print for you. As you scroll up anddown the right side, the text will be grouped together with similar letters. Whenyou see the one you want, click onthe character and then click the Insertbutton. The character will appear where your mouse was.You can also change the Font that these characters are in.New items will appear in the boxes as you change fonts.

If you just want to type these characters without using thischart, keyboard shortcuts for accents are somewhat easyto do. Hold down the ALT key and type the followingnumbers on the numbers only keyboard section (on theright side of the keyboard). The grid also shows shortcutkeys. Some are easier than others!COMMON SHORTCUTS:

--ALT+0193

--ALT+160

--ALT+0218

--ALT+129

--ALT+144

--ALT+130

--ALT+165

--ALT+164

--ALT+0205

--ALT+161

--ALT+168

--ALT+173

--ALT+0211


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--ALT+162

--ALT+167 to indicate degrees.

HEADERS & FOOTERS

Unlike other programs, the Headers & Footers sectionin PowerPoint is pretty self-contained. You are morelimited here than in other programs. When you clickHeader & Footer you get this box. On it you can checkto add a few options to the bottom of every slide: Dateand Time (which you can modify to your liking).Update automatically means that every time you openthe presentation it will update to reflect that date.Slide number is the number of the slide. Footer iswhatever you may want to type at the bottom. AndDont show on title slide leaves that information off


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the first slide.Apply to All will apply what you did to every slide. Apply will apply it only tothe Slide you have open (soyou could have a different footer on each one).WORDARTWordArt allows you to use preset designs to create fancy word shapes. When you click on the A, a newwindow pops open showing the templates that you can use. When you select the style you want, a newbox opens in which you type your message. Your text will then appear on the document, and a newWord Art Tools Tab will open up. Using this you can change the style of lettering, the color, the angle ofthe letters, or even if you want the text to be vertical rather than horizontal.And Media Clips on the end, allow you to add Sound files or Movie Clips to yourpresentation!THE DESIGN TAB

The Design Tab is where you can set up the look of your slides. The first optionon the left, Page Setup

is where you can change the orientation fromLandscape to Portrait, or you can change thedimensions of your slides (from Letter to Legal, etc).You can also change the starting number of yourslidesinstead of starting at one it can start at ten ifyou want. Slide Orientation is the quick way toswitch between Portrait and Landscape.

Themes are the big feature of this Tab. You can clickon any of the pictures in that group. The arrows on the right provide more styles to choose from.Anything you pick will appear in your slides and give each slide that look. Youcan download more for

free from Microsoft Online by clicking More Themes from Microsoft Office OnlineThe Colors button maintains the style of the Slides but changes the color palette. Fonts change thethemes for the entire presentation. Effects offers subtle background and other style changes.Background Styles allows you to change the overall look of the background on thestyles (mostly it addstextures to the colors). Hide Background Graphics removes lines and colors thatclutter the slide.THE ANIMATIONS TAB


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Animations are the best and worst part about PowerPoint. A well placed animationcan add pizzazz toyour slideshow. Too many can be a nuisance and can actually slow you down if youend up in a hurry.Well start with the Transition to This Slide Section. Animations are the transitions that move from oneslide to the next. The default Animation is None. (Thats the first white square).The other 5 are themost frequently used Animations. Clicking on the slider on the right displays all of the other animations.If you put your mouse over each animation, it will preview in your window. If you select animation itwill apply ONLY to the cell you have selected (as it transitions to the following cell). If you want theanimations to apply to all of the cells, click Apply to All to the right of thepictures. (This applies to thesounds and speed below as well).The next three items: Transition Sound allows you to add sounds to your transitions. For the most partthese are not advisable, but they can add punctuation (or fun) to your slides. The sound options arequite varied, but you cannot hear them on our machines without headphones.Transition Speed can slow down your transitions, although I dont know why youd wan

t to.On the right side, Advance On Mouse Click, will advance slides on Mouse Clicks or Pressing Enter. TheAutomatically After option allows you to advance slides automatically after a certain amount of time (anice feature although youd risk a lot by choosing this).

On the left side, the Animations section is for animating text on individual slides.These animations have the text fade in or slide in. Again, mousing over each onewill demonstrate.

Clicking Custom Animation allows you to have more controlover the types of animation you want. A pane opens on theright side. You can get very specific with the kind ofanimation you want to add. Entrance or Exit affects the wayyour text enters or leaves a slide. Emphasis emphasizes texteither by size or even by spinning the text! Motion Paths lets you decide whatdirection you animation enters or exits.

A lot of these customized animations are more trouble than they are worth, butyou can experiment to see what you like.THE SLIDE SHOW TAB

This Tab allows you to modify the way you show your Slides. As I mentioned earlier, pressing the F5 keyautomatically starts your Slide Show.


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From the left, From Beginning starts your show from Slide #1. From Current Slidestarts your show fromwhatever slide you are currently viewing. Custom Slide Show allows you to add orremove slides fromyour show (but leaves them in the project).Set Up Show opens a window that lets you customize your show. The options are quite sophisticatedand I have never heard of anyone using them, but there they are.

Presented by a Speaker is the default slideshow Browsed by an individual simply placesall of the slides vertically, sop you can scrollthrough the,. Browsed at a kiosk assume somekind of external advancing device.

Loop continuously plays the slides over and overuntil you press the ESC key.Show without narration removes your externalnarration should you add one (see below).Show without animation will override all of theanimation you have added. Without deletingthem.

Show slides lets you show only certain slides ifyou so desire.

Hide slide removes the slide you are on fromyour Slide Show (but does not delete it).Record Narration allows an external narration to be added to the presentation. You need a microphonehooked up to your machine. You can record a narration for each slide. When you are done it asks youto save the timings which will automatically advance the slides to the times youadvanced.

Rehearse Timings lets you practice your slideshow. When you select this, a small

clock will open on thetop left of the screen. The White clock ticks how many seconds youare on that one slide. The blue clock shows the total time of yourpresentation. (You can pause if you need to). Each time youadvance slides, the white clock will return to zero. At the end of thepresentation the program will ask you if you want to save the time it took, which will automaticallyadvance your slides according to the time it took you to practice. This will keep you on track, but willalso get you messed up if you are interrupted.THE REVIEW TAB


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The left side offers Spell Check, and research.RESEARCHResearch allows you to do some simple research: definitions, spelling etc. Theresalso a TRANSLATIONkey as well. When you click on these a side panel will open. Type in any word you wish to look up orhold down the ALT key and double click on any word to find out the definition.The drop down menu that says All Reference Books lists all of the different resources available. Otherthings available include Encarta, Live Stock Quotes and Gale Company Profiles (!) For instance if you typein Microsoft, financial information will come up.TRACKING CHANGESThis feature is useful for seeing when you have edited a document and what you have done to it. It onlyworks after you have saved a document first. So, after you have saved the document, click on theReview Tab. The Changes section has Track Changes. All of the changes you make will now bedocumented and you can compare versions of the document with the Track Changes menu.You can also highlight a word or phrase and leave a comment make changes to it.If you click on Track

Changes, it will show you all of the changes that you make as you go through thedocument (a bitannoying actually).COMMENTS

In the center is the Comments option. When you click onthat it leaves a little Post-It Note type object on the screenwhere you can type a comment for yourself.

PROTECTIONProtection involves using Information Rights Software (IRM) that you have to download.

THE VIEW TAB

Presentation Views shows different views of your presentation. Normal is the wayyou have beenlooking at them.Slide Sorter shows thumbnails of all of your slides and allows youto move them around.

Notes Page lets you add notes to the printout. When you click onthis the bottom half allows for notes that go beyond what youincluded in your slide. These can be useful just for you.


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Slide Show starts the Slide Show.The Master Views let you change home the Template are designed. So if you alwayswant your slides tolook a certain way, you can change them here.Ruler adds a ruler and Gridlines add small boxes if you need to put things in aprecise place.

Zoom lets you increase the screen size without affecting the actualsize of the document. There is also a slide bar in the bottom rightcorner that also zooms and reduces the screen size.Grayscale and Black and White open a new tab where you can select gradations ofgray to replace yourcolors.MORE USEFUL POWERPOINT SHORTCUTS:At any time, if you want to see available shortcuts, press the ALT key. Small letters indicating shortcutswill pop up next to what the short cut does, to activate the shortcut pres downthe Alt key and press theletter. Also, if you put your mouse over an icon, if there is a shortcut it willdisplay it in the descriptionof the icon.

Ctrl+M = Insert New Slide F5 = Begin the Slideshow

Ctrl+N = Open a new documentCtrl+O = Open an existing documentCtrl+S = Save a document.Ctrl+A = Select All (used for cutting and pasting)Ctrl+P = Print a document.Ctrl+Z = Undo the last thing you did (if you typed something or deleted something, it will Undo it).Ctrl+F = Will bring up a pop up window to help you find a word on the page. Simply type the word youare looking for and click Find Next. (This is also in the Edit menu, near the bottom)Further, if you want to replace one word with another, throughout the entire doc

ument, you can. Let'ssay you spelled Library like this: liberry. If you do Ctrl+F the Find/Replace window will pop up. Click onthe replace tab. Type the word liberry in the top and library in the bottom. Ifyou have many examplesof this and you want to change them all at once, click Replace All. If you wantto leave one like that forsome reason, you can click Replace, and then click Find Next and then Replace and so on.

Ctrl+C = Copy Ctrl+X = Cut Ctrl+V = Paste[If you use the CUT method it will remove the text entirely from the original document]

Paste SpecialPaste Special gives you great flexibility in how you would like your document pasted, especially if itcomes from a source outside of PowerPoint. Depending on what you want to paste,your options willvary. (A Windows metafile essentially treats text like a picture that you cannotedit).

Also:Ctrl+B = Bold (on or off)


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Ctrl+I = Italic (on or off)Ctrl+U = UnderlineCtrl+L = Left justify the textCtrl+E = Center justify the textCtrl+R = Right justify the textCtrl+J = To justify the text so it reaches eachmargin


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THE RIGHT MOUSE BUTTON

The right mouse button performs a lot of tricks that were covered above;however, if you prefer to use the mouse, they are handy here.

If you have misspelled a word and right click on it, dictionary options willappear.If you right click on the text, the text box will highlight. Right click withinthe text box and many options will be available to you: Font, Animation,Bullets, inserting hyperlinksIf you right click away from the text, you will have other options: A ruleror grid lines,

And, when you right click, the Mini Tool bar pops up.CHARTSAdding a chart in PowerPoint is the same as in Excel. In fact, when you click toenter a chart, Excel willopen in a separate window. Its a little complicated, but once you get the hang ofit, its not too hard.When you click on the chart icon, your screen will split in half with an Excel window opened. The sampleinformation they provide is just a guideline. You can add the data as you see fit. The rest of the notes

cover making a chart in Excel.


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You can turn any data into a chart with a simple method:Well use a simple setup like this one.Highlightthe datathat you want in your chart.

In the left most section, click Change Chart Type toselect adifferenttype of chartfor your data.

FORMATTINGCHARTS

When you click on your new chart a Chart Tools Tab will open on the Menu.The Design section lets you change the Chart Layouts (where the data is put in the chart). And ChartStyles lets you quickly Change the Color Scheme. Move Chart Location lets you easily move it toanother Sheet or Workbook. To move your Chart around on your sheet, just click and drag it.

The Layout Tab lets you change lines and styles (Format Selection on the far left). The Insert sectionlets you add arrows or boxes or text to your Chart. The Labels section allows you to change the wayyour data is displayed. Whether or not you want your text on the left or right or if you want the numberlisted on the chart etc.Trendlines and guidelines apply to certain charts. You have to experiment to seewhich styles allowwhich.


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The Format Tab lets you change the coloring of letters,as well as background colors and fancy shapes andbevels to the charts themselves. On this ridiculousexample I have added curves, shadows and glow tomake it quite ugly.

You can also change the size of your chart with theinches at the right (or resize with your mouse byclicking on it and dragging the corner bubbles.And of course, any changes you make to your data at any time will affect your chart.

Paul: [email protected]


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ADVANCED 13 Powerpoint 2007

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