Adopted Report Community and Cultural Development ... · PDF fileCommunity and Cultural...

Vision Inspired by lifestyle. Driven by Opportunity

685

Adopted Report for the

Community and Cultural Development Committee Meeting

held

Thursday, 21 August 2014

at

02:00 pm

Gold Coast City Council Chambers 135 Bundall Road Surfers Paradise

Index

Adopted Report

Community and Cultural Development Committee Meeting

Thursday, 21 August 2014

Item Direct. File Page Subject

1 EDMP LG115/1000/01/2014(P1) 4 Gold Coast City Events Advisory Committee Minutes – 13 August 2014

2 CS PN326350/16(P1) 60 Stanmore Park Motocross Facility

General Business

3 CS FN334/375/02(P28) 73 Allocation of Funds Local Area Works – Division 14

KEY:

CEO - Office of the Chief Executive Officer CMS - Community Services GCW - Gold Coast Water EDMP - Economic Development & Major Projects OS - Organisational Services ES - Engineering Services PE - Planning & Environment

685th Council Meeting 2 September 2014 3 Community And Cultural Development Committee Meeting 21 August 2014 Adopted Report

ADOPTION BY COUNCIL 2 SEPTEMBER 2014 ADOPTION OF COMMUNITY & CULTURAL DEVELOPMENT COMMITTEE REPORT RESOLUTION G14.0902.009 Moved Cr La Castra Seconded Cr Gilmore That the Report of the Community & Cultural Development Committee’s Recommendations of Thursday, 21 August 2014, numbered CC14.0821.001 to CC14.0821.003, be adopted.

CARRIED ATTENDANCE Cr R La Castra Chairperson Cr T Gilmore Cr M Grummitt Cr J Grew Cr C Robbins Cr D Gates Visitor Cr W Owen-Jones Visitor Ms C McCool Director Community Services Mr B Flick Coordinator Recreational Services Mr S Brook Team Leader Events APOLOGIES PROCEDURAL MOTION moved Cr Gilmore seconded Cr Grew That the apology of Cr Tozer be received.

CARRIED

PRESENTATIONS Nil


ITEM 1 ECONOMIC DEVELOPMENT & MAJOR PROJECTS GOLD COAST CITY EVENTS ADVISORY COMMITTEE MINUTES 13 AUGUST 2014 LG426/602/-(P12) Refer 49 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT To seek Council’s adoption of the recommendations of Gold Coast City Events Advisory Committee (EvAC) meeting held on 13 August 2014. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION A copy of the Minutes of the GCEvAC meeting held on 13 August 2014, including the EvAC Agenda Reports, is attached. The key issues in relation to each event, including their benefits and costs, are discussed in detail in the relevant item within the reports contained within the EvAC Minutes. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Corporate Plan Key Focus Area: 3

A city connecting people and places

Outcome 3.5:

The community takes pride in its heritage and diversity

3.5.1 Implement a rich cultural program incorporating festivals, events and activities which reflect and engage a socially diverse community.

Corporate Plan Key Focus Area:4 A safe city where everyone belongs

Outcome 4.1:

Our active and healthy community embraces recreation, leisure and social interaction

4.1.1 Increase community participation in social and recreational activities that improve the overall health of the community.


ITEM 1 (Continued) GOLD COAST CITY EVENTS ADVISORY COMMITTEE MINUTES 13 AUGUST 2014 LG426/602/-(P12) Corporate Plan Key Focus Area: 5 A City with a thriving economy

Outcome 5.4: The lifestyle and opportunities are seen as advantages

5.4.1 Promote the city globally as a destination recognised for its business opportunities, lifestyle, livability, sustainability and its natural and built environment.

5.4.6 Attract and support events that produce economic and social benefits for the city and

enhance the city’s image.

5.5.3 Position and maintain the city as a recognised and vibrant destination for business, tourism and residents, highlighting major points of difference from competing cities and regions.

7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations Funds are usually provided from ED5710O007 "Tourist Parks Tax Equivalent - Support of Events" and ED5710O006 "Major Events Support". Each recommendation nominates the specific source of funding. Human Resources Existing staff will be engaged in duties associated with the events. 8 RISK MANAGEMENT Management of potential risks is addressed in operational procedures and processes, and by consultation and coordination with relevant internal and external agencies at the planning, approval and execution stages of each event. 9 STATUTORY MATTERS The Environmental Protection Act, Local Government Act and Local Laws, Workplace Health and Safety Act and Regulations, Liquor Licensing Act, Traffic Act, etc may be relevant, depending on the nature of each event. These issues are addressed in the operational planning stages, often in consultation with the relevant internal and/or external agency. 10 COUNCIL POLICIES Not applicable 11 DELEGATIONS No new delegations are proposed or identified as necessary. Approvals and conditions will be in accordance with existing delegations and authorisations/policies.


ITEM 1 (Continued) GOLD COAST CITY EVENTS ADVISORY COMMITTEE MINUTES 13 AUGUST 2014 LG426/602/-(P12) 12 COORDINATION & CONSULTATION Internal and external stakeholders who have been involved in the proposed events in the past or present and who will be consulted as operational planning proceeds include: Name and Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Event Organisers as detailed in the Minutes of the Events Advisory Committee attached

External organisers/applicants

Reports are based on the information provided by the Organisers.

A/Chief Superintendent Des Lacy (or delegate)

Queensland Police Service

Member of Events Advisory Committee.

Chief Executive Officer, (DelegateTBA) TEQ

Tourism and Events Queensland

Member of Events Advisory Committee (or delegate). Satisfied.

Chief Executive Officer (Delegate Tiana Higginson) Gold Coast Tourism

Gold Coast Tourism Member of Events Advisory Committee (or delegate).

Warren Young Lifeguard Service, Community Services

Consulted as appropriate during preliminary concept stages. Detailed consultation to occur during planning and execution stages. Suggested conditions if required to be included in letter of approval. Satisfied.

Michael Brock Major Venues, Community Services

Community Services representative on Events Advisory Committee. Satisfied.

13 STAKEHOLDER IMPACTS The recommendations reflect the opinion of the GCEvAC that there are potential benefits to the City and its residents through direct economic impact, indirect impact (eg promotion of the City’s image and/or brand as a tourist destination), and/or community or other benefits. Potential negative impacts such as displacement and nuisance have been considered as part of the GCEvAC considerations and will be addressed in detail during the advanced consultation and planning stages of each event. 14 TIMING The timing of each event is indicated in the attached reports and included in each of the recommendations. Unless otherwise indicated, the timing of Council’s contribution to each event will be during the set-up or after the staging of each event. 15 CONCLUSION The Gold Coast Events Advisory Committee has considered each of the reports in detail and the recommendations from its meeting are consolidated below.


ITEM 1 (Continued) GOLD COAST CITY EVENTS ADVISORY COMMITTEE MINUTES 13 AUGUST 2014 LG426/602/-(P12) 16 RECOMMENDATION It is recommended that Council resolve as follows:- 1 That the Post Event Report for the 2014 Blues on Broadbeach Music Festival (22-25

May 2014) be received and noted, and the Organiser be congratulated on the event’s continued growth and success.

2 That the Post Event Report for the 2014 Broadbeach Country Music Festival (20-22 June

2014) be received and noted.

3 That the Post Event Report for Opera on the Beach (9-11 May 2014) be received and noted.

4 a That the applicant (Surfing Queensland) be advised that if a World

Qualifying Series men’s and women’s surfing event is staged at Burleigh Heads, Council will provide support to that event of up to $15,000 (plus GST), subject to:

i Confirmation of that the event is secured as a WQS event of at least

one-star rating in 2015; ii Approval of dates, locations and detailed event management plans as

required; iii The applicant undertaking to engage with Gold Coast Tourism in the

marketing and promotion of the event with a view to increasing the attraction of visitors to the city;

iv Agreement on appropriate sponsor benefits; and v The applicant undertaking to provide a Post Event Report.

b That the source of funds be ED5710O006-Major Events Support,

c That support to this event is an exercise of Council’s Beneficial Enterprise

Powers.

5 a That the Post Event Report for the 2014 Renaissance Faire (3-4 May 2014) be received and noted.

b That the applicant (Ozma Productions) be advised that Council will waive the

commercial hire fee for the use of Pratten Park for the 2015 Renaissance Faire (2-3 May 2015)subject to the applicant:

i engaging with Gold Coast Tourism and Council to coordinate

promotional activities and branding; ii providing satisfactory acknowledgement of Council’s support through

adequate signage etc and other sponsor benefits iii securing relevant statutory and land-owners approvals iv undertaking to submit a Post Event Report.


ITEM 1 (Continued) GOLD COAST CITY EVENTS ADVISORY COMMITTEE MINUTES 13 AUGUST 2014 LG426/602/-(P12)

6 a That the applicant be advised that Council will provide a total cash

contribution of $275,000 (plus GST) to assist the staging of the 2014 Gold Coast 600 event to be staged 24-26 October 2014, subject to:

i agreement of additional sponsor benefits to the satisfaction of the Chief

Executive Officer; ii the Applicant undertaking to provide a Post Event Report within

3months of the conclusion of the event; and iii the execution of an Agreement to the satisfaction of the Chief

Executive Officer;

b That the Chief Executive Officer be authorised to negotiate the final terms of the contract and execute it on Council’s behalf.

c That the source of funds be:

i ED5710O007 (1005352) TP Tax Equivalents-Support of Events

($62,500); ii 1005204 Tourism Expenses Gold Coast 600 ($62,500); and iii ED5710O006 (1006567) Major Events Support ($150,000).

d That support to this event is an exercise of Council’s Beneficial Enterprise Powers.

Author: Authorised by: Ray McNab Darren Scott Executive Officer Special Events Director Economic Development and Major Projects 13 August 2014


ITEM 1 (Continued) GOLD COAST CITY EVENTS ADVISORY COMMITTEE MINUTES 13 AUGUST 2014 LG426/602/-(P12) COMMITTEE RECOMMENDATION CC14.0821.001 moved Cr Grew seconded Cr Gilmore 1 That the Post Event Report for the 2014 Blues on Broadbeach Music Festival (22-

25 May 2014) be received and noted, and the Organiser be congratulated on the event’s continued growth and success.

2 That the Post Event Report for the 2014 Broadbeach Country Music Festival (20-22

June 2014) be received and noted.

3 That the Post Event Report for Opera on the Beach (9-11 May 2014) be received and noted.

4 a That the applicant (Surfing Queensland) be advised that if a World

Qualifying Series men’s and women’s surfing event is staged at Burleigh Heads, Council will provide support to that event of up to $15,000 (plus GST), subject to:

i Confirmation of that the event is secured as a WQS event of at

least one-star rating in 2015; ii Approval of dates, locations and detailed event management

plans as required; iii The applicant undertaking to engage with Gold Coast Tourism in

the marketing and promotion of the event with a view to increasing the attraction of visitors to the city;

iv Agreement on appropriate sponsor benefits; and v The applicant undertaking to provide a Post Event Report.

b That the source of funds be ED5710O006-Major Events Support,

c That support to this event is an exercise of Council’s Beneficial Enterprise

Powers.

5 a That the Post Event Report for the 2014 Renaissance Faire (3-4 May 2014) be received and noted.

b That the applicant (Ozma Productions) be advised that Council will waive the

commercial hire fee for the use of Pratten Park for the 2015 Renaissance Faire (2-3 May 2015)subject to the applicant:

i engaging with Gold Coast Tourism and Council to coordinate promotional activities and branding;

ii providing satisfactory acknowledgement of Council’s support through adequate signage etc and other sponsor benefits

iii securing relevant statutory and land-owners approvals iv undertaking to submit a Post Event Report.


ITEM 1 (Continued) GOLD COAST CITY EVENTS ADVISORY COMMITTEE MINUTES 13 AUGUST 2014 LG426/602/-(P12)

6 a That the applicant be advised that Council will provide a total cash

contribution of $275,000 (plus GST) to assist the staging of the 2014 Gold Coast 600 event to be staged 24-26 October 2014, subject to:

i agreement of additional sponsor benefits to the satisfaction of the

Chief Executive Officer; ii the Applicant undertaking to provide a Post Event Report within

3months of the conclusion of the event; and iii the execution of an Agreement to the satisfaction of the Chief

Executive Officer;

b That the Chief Executive Officer be authorised to negotiate the final terms of the contract and execute it on Council’s behalf.

c That the source of funds be:

i ED5710O007 (1005352) TP Tax Equivalents-Support of Events

($62,500); ii 1005204 Tourism Expenses Gold Coast 600 ($62,500); and iii ED5710O006 (1006567) Major Events Support ($150,000).

d That support to this event is an exercise of Council’s Beneficial Enterprise

Powers. CARRIED


ATTACHMENT 1


ITEM 2 PARKS & RECREATIONAL SERVICES STANMORE PARK MOTOCROSS FACILITY PN191929/16/-(P1) Refer 3 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to update the Council on the site improvements undertaken during the past twelve (12) months to address ongoing noise attenuation at the facility, and to recommend ongoing tenure based on results of noise tests conducted (and ongoing), and public consultation. 4 PREVIOUS RESOLUTIONS Refer Attachment 1. 5 DISCUSSION Background In December 2011, following investigation of numerous sites and options, Council requested officers to determine if the existing Stanmore Park Motocross facility could accommodate ongoing motocross activities within the city. Noise complaints from surrounding residential development had placed pressure on all existing facilities to comply with City requirements. The Stanmore facility had closed in 2011 and the only other “public” motocross facility of its kind (Reedy Creek) was closed in April 2012. Following some initial site modifications, extensive noise tests were conducted at Stanmore during March 2012 to determine if, and on what basis, the track could re-open for community use. Test results indicated compliance for the smaller bikes; however, further noise attenuation measures were required to ensure larger bikes were noise compliant. The Albert & District Motorcycle Club (ADMC), who had been the lessee at Stanmore, was offered a three month trial on strict conditions including restricted use. The ADMC and Gold Coast Motocross Club (Reedy Creek) were asked to enter into negotiations to establish a new entity to manage the facility for the long term but were unable to agree on a number of issues. As a result, a Council decision in June 2012 called for Expressions of Interest to establish a junior club catering for bikes no larger than 250cc. Following the resignation of the ADMC committee, a new management committee was established consisting of people from both former clubs and the “new” ADMC was offered a six month Trustee Permit, with longer term tenure assessed at the conclusion of this period in conjunction with public consultation and any improvements made to noise attenuation. Over the ensuing months, certain site improvements have been undertaken to improve the noise attenuation while the permit was extended and tests have been conducted on all classes of bikes. This report details the outcome of the tests to date and recommendations for ongoing use of the track.


ITEM 2 (Continued) STANMORE PARK MOTOCROSS FACILITY PN191929/16/-(P1) Facility Improvements In order to establish a facility capable of servicing all types of riders and bikes, reconfiguration of the track was required including strategic mounding to deflect the noise away from residential properties. Works completed include:

Realignment of track – to ensure bikes faced away from residential properties when on high throttle;

Resurfacing of track – provide a thicker softer loam surface, which effectively slows the bikes and retains moisture to assist with dust control;

Importing of excess fill from an adjoining road project to create strategic mounding – spectator and sound;

Hydro-mulching of the batters for stability; New irrigation system to adequately address dust issues; New entry as a result of the road widening project adjoining the track; Fencing of site for security; and Installation of noise monitoring equipment to guide the control of noise being emitted

from the track. The club, in liaison with City officers, is currently in negotiation with Energex to have power installed at the site. Noise Testing Following track improvements, extensive testing was carried out between July and October 2013, to assess the level of noise received at surrounding residential properties and whether such improvements had reduced noise levels. All testing was undertaken under normal race conditions on a Saturday between 9am and 2pm to determine the degree of compliance with noise limit requirements. Testing was undertaken utilising a combination of all bike categories and standard of riding from junior through to senior/open level. Each race had between 17 and 36 bikes on the track. A series of noise levels were recorded at a number of residential properties that were previously tested in 2012. On most days the prevailing wind was either calm or from the south easterly direction, which provides a worst case scenario for the majority of houses that are down wind of the track. Throughout the improvements and testing on site, a nearby roadwork project was being undertaken whereby a compound for plant was established adjacent to the track. Whereas very few problems were experienced during this period, the noise from the nearby roadworks periodically impacted on the noise monitors at the track when bikes were operating causing the warning light to flash to signal reaching the noise threshold. This was particularly evident when plant was leaving or returning to the compound. The results of the testing to date details an average overall improvement of 6dB(A) in noise measurements over previous testing. However, the larger calibre bikes (250/450cc) were only compliant 60% of the time when there were up to 35 bikes operating with open riders. The remaining 40% of measurements were up to 3dB(A) above the criteria. Testing can be summarised as follows:

65cc/85cc/125cc bikes were well under noise limits with up to 35 bikes able to access the track simultaneously;


ITEM 2 (Continued) STANMORE PARK MOTOCROSS FACILITY PN191929/16/-(P1)

A mix of 250cc and 450cc were also compliant although, according to the noise

consultant, numbers would need to be reduced to 18-20 on the track simultaneously to remain under noise limits at all times. It was found that 30+ bikes on the track could only comply at 60% of locations on the track;

A “mixed” race involving juniors riding with their parents on a variety of different type bikes were within the required noise limits; and

Some noise emissions could not be measured continuously above ambient noise levels due to the influence of significant extraneous noise including from the nearby Stanmore Road project.

During 2014, the level of roadworks in the vicinity of the track has decreased substantially and this is now reflected in the monitoring of bikes on the track. The levels of noise measured are well under the threshold limit required to meet the necessary levels at the residential properties. Officers have been informed that the road project will be completed and all plant removed by September 2014. Additionally, the earth mound on the western boundary was removed in 2012 so trucks working on the adjoining road project had reasonable access to and from their temporary compound. This mound was previously found to create up to a 3dB(A) reduction in sound emissions. This mound has now been replaced in line with the pending completion of the road project and it can therefore be assumed that a further decrease in noise levels will be achieved in ongoing monitoring of the site. In the case of the 250/450cc bikes, the replacement of the mound and limit to the number of bikes permitted on the track simultaneously will ensure compliance with set noise criteria 100% of the time on the track. Mike Hatcher Raceway (Suntown Sports Park) The Mike Hatcher facility has experienced similar constraints concerning encroaching residential development over the past 15 years. It was forced to close for approximately 18 months before the Council resolved to support the re-opening of the facility in 2010 subject to the implementation of acoustic measures to achieve noise compliance. The facility is currently under lease as a junior facility, subject to strict noise requirements and is monitored by equipment similar to that installed at Stanmore. Although this facility is a “flat” track and a totally different discipline of motocross, it also must adhere strictly to the background ambient noise level plus 5dB(A). Community Consultation As part of reviewing the use of the Stanmore track over the past 12 months in the context of improvements made to the facility, residential properties in close proximity to the site (368 properties) were asked to provide feedback. Letters were sent advising residents that if no response was received it would be assumed that there was no negative impact from the motocross track. Of the 368 requests for feedback, a total of 10 responses have been received - three in support of the facility, one conditional support and six against.


ITEM 2 (Continued) STANMORE PARK MOTOCROSS FACILITY PN191929/16/-(P1) Options Available The previous report to Council (CC12.1206.006) resolved to allow the Chief Executive Officer, in consultation with the Divisional Councillor, to monitor and condition the Trustee Permit regarding use of the track. Now that improvements are completed and noise testing has confirmed that further noise attenuation measures have been successful, it is appropriate to consider ongoing use of the facility. Options available include:

Continue with a Trustee Permit or Lease under current conditions; Trial open use while maintaining noise restrictions; or Negotiate lease tenure with the club for a junior or open facility.

The use of the facility has attracted minimal complaints since the Council’s decision to re-open the track in 2012. Indeed the predominant objection has been the dust during a recent dry period and prior to irrigation being installed at the site. The new irrigation system should negate ongoing complaints in this regard. The recent testing has confirmed noise attenuation measures have been successful with all engine size bikes with standard type mufflers now compliant with City regulatory requirements. In addition, noise monitoring equipment installed at the track allows the club to be informed of readings at all times during use and this information is also directed to Council for verification as required. The Stanmore Motocross facility is now capable of accommodating all types of bikes and riders in a compliant manner (subject to conditions) and as such warrants consideration to the opening of the facility to all riders based on the existing noise requirements remaining in force. It is the opinion of City officers that the age of riders has little bearing on the noise output and it is the noise regulations that should be the governing factor for consideration. Given the historical impact and sensitivity of motor bikes on residential amenity, it is proposed to trial open riders and bikes for a period of three months under current use conditions and noise monitoring criteria. Should there be no breaches of the conditions of use during the period, the club may be offered lease tenure in consultation with the Divisional Councillor. Wyralong Moto Park The facility was opened in late 2011 to assist in servicing over 230,000 trail bike enthusiasts in the south-east Queensland region. It is managed and operated by Motorcycling Queensland and currently provides various motocross tracks, a pee wee track and over 40 kilometres of recreational trails over an area of 745 hectares. Motorcycling Queensland do not have the capability to accommodate club racing as the site has been established for recreational use only and has space for a limited number of riders. Pricing starts at $40 per adult visit ($25 per junior).

3.6 We are an active community - We enjoy the city and its enviable climate.


ITEM 2 (Continued) STANMORE PARK MOTOCROSS FACILITY PN191929/16/-(P1) 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Gold Coast 2020 3.0 People contribute to a strong community spirit 7 FUNDING AND RESOURCING REQUIREMENTS The City has expended in excess of $550,000 over the past 18 months to improve the noise attenuation of the facility in accordance with Council’s previous endorsement. Funds are available in Responsibility Centre CS4360C004 (Major Sporting Areas – Stanmore Motocross Improvements) to meet the cost of finalising power to the site. Should the City offer tenure, ongoing responsibility for maintaining the assets within the Stanmore Park Motocross Facility will rest with the Albert & District Motorcycle Club as Lessee. Existing Operational budgets will fund the continuation of noise testing and monitoring at the facility by Recreational Services staff, as is the case with the Mike Hatcher facility. 8 RISK MANAGEMENT Not Applicable 9 STATUTORY MATTERS Not Applicable 10 COUNCIL POLICIES Not Applicable 11 DELEGATIONS Not Applicable 12 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Cr Donna Gates Division 1 Councillor Yes – briefed on test results and officer recommendations

Manager Parks & Rec Services Community Services Yes Senior Property Officer Organisational Services Yes Senior Lawyer Legal Services OCEO Yes – briefed on content of

report and recommendations


ITEM 2 (Continued) STANMORE PARK MOTOCROSS FACILITY PN191929/16/-(P1) 13 STAKEHOLDER IMPACTS The encroaching residential development of the past 20 years has placed pressure on motocross facilities to remain compliant with noise and general amenity requirements concerning proximity to surrounding residents. Due to the fact that the noise emitted from the track may be audible, it is reasonable to assume that not all residents will be pleased with the continuance of activities in any capacity. Similarly, it may be perceived that the introduction of open riders will create more noise than just juniors. Given each person/bike must adhere to the strict regulations applicable, the age of rider and the engine capacity of bike have no real bearing on compliance with noise criteria. The improvements at the track have been undertaken to improve noise attenuation and optimise use of the facility by motocross club enthusiasts within the city. Ongoing monitoring of noise levels will enable use of the facility to be regulated for compliance. 14 TIMING Any decision regarding the ongoing use of the track can be implemented immediately. It is proposed that any trial would be conducted following conclusion of the road works for a period of three months with a decision on longer term tenure made at the conclusion of the trial. 15 CONCLUSION Following the Council’s decision to re-open the Stanmore Park Motocross facility in 2012, significant work has been undertaken to improve noise attenuation and optimise the opportunities for the sport of motocross in the city while not negatively impacting on the surrounding residential amenity. Since the re-opening of the track, the club has conducted operations in accordance with conditions set down and has worked with City officers to obtain the desired outcome of a compliant facility. Community feedback suggests that there is general support for the facility albeit there is still audible noise at certain locations, which is of concern to some residents. Tests have been conducted by two separate acoustic consultants to determine whether the modifications to the site have reduced noise emissions at selected locations identified in previous reports. The results indicate a very significant overall improvement of 6dB(A) and the ability of all bikes and riders to be compliant with required noise limits if certain restrictions such as the number of bikes on the track at any one time apply. The installation of noise monitoring equipment has enabled the club and City officers to ensure applicable noise emissions are achieved. It is now appropriate to consider whether the facility should be made available to all riders/bikes. It is proposed to trial open riding for a period of three months with the number of larger engine capacity bikes restricted in number to meet the required noise levels.


ITEM 2 (Continued) STANMORE PARK MOTOCROSS FACILITY PN191929/16/-(P1) At the conclusion of the trial, a decision on the ongoing terms of tenure will be made in consultation with all stakeholders including the Divisional Councillor. Given the complexities of the project and the difficulty in determining the most appropriate site to support the sport, and while having due regard for residential amenity, the current result provides justification in the Council’s decision to progress investigation into the Stanmore site. The ability to work with the adjoining road project and local motocross club has enabled a quality value for money outcome for the community and a success story reflecting the City’s desire to provide a Gold Coast facility for local bike enthusiasts. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council notes the results of noise testing conducted at the Stanmore Park

Motocross Track following works undertaken to improve noise attenuation at the facility.

2 That the Albert & District Motorcycle Club Inc be permitted to operate the Stanmore Park Motocross Facility under a Trustee Permit for a period of three (3) months effective 1 September 2014 on the following basis:

Monday: Closed

Tuesday: 2pm to 6pm

Wednesday and Thursday: 9am to 6pm

Friday: Closed

Saturday: 9am to 4pm (including one race day per month)

Sunday: Closed

Public Holidays: Closed

3 That during this period the club be permitted to trial open (junior and senior) riders on all types of bikes (max 450cc) conditional upon all use being confined to above hours of operation and all use being compliant with the background plus 5dB(A) noise criteria.

4 That the installation of automated noise monitoring equipment be utilised during all use to store the noise levels for Council’s review as required. The club is not to use the track if the monitoring system is not functioning.

5 That to ensure compliance with noise levels at all times the following additional conditions be included in the proposed Trustee Permit concerning the number of bikes permitted on the track simultaneously:

a 65cc/85cc/125cc 30 riders (max)

b 250cc/450cc 15 riders (max)

c Parent/Child 20 riders (max)



6 That should the club breach the noise regulations as measured from Council’s noise readings by more than a combined total of ten minutes during the trial period, the approval for open riders will be revoked and the facility revert to a junior facility.

7 That ongoing public consultation occur during the trial period to enable consideration of future tenure arrangements in due course.

8 That the Chief Executive Officer, in consultation with the Divisional Councillor, be given delegated authority to monitor, condition and alter the Trustee Permit conditions as appropriate.

Author: Authorised by:

Bruce Flick Colette McCool Coordinator Recreational Services Director Community Services 28 July 2014

TRACKS REF: 42752536


ITEM 2 (Continued) STANMORE PARK MOTOCROSS FACILITY PN191929/16/-(P1) COMMITTEE RECOMMENDATION CC14.0821.002 moved Cr Grew seconded Cr Gilmore 1 That Council notes the results of noise testing conducted at the Stanmore Park

Motocross Track following works undertaken to improve noise attenuation at the facility.

2 That the Albert & District Motorcycle Club Inc be permitted to operate the Stanmore Park Motocross Facility under a Trustee Permit for a period of three (3) months effective 1 September 2014 on the following basis:

Monday: Closed

Tuesday: 2pm to 6pm

Wednesday and Thursday: 9am to 6pm

Friday: Closed

Saturday: 9am to 4pm (including one race day per month)

Sunday: Closed

Saturday & Sunday: Closed one weekend per calendar month

Public Holidays: Closed

3 That during this period the club be permitted to trial open (junior and senior) riders on all types of bikes (max 450cc) conditional upon all use being confined to above hours of operation and all use being compliant with the background plus 5dB(A) noise criteria.

4 That the installation of automated noise monitoring equipment be utilised during all use to store the noise levels for Council’s review as required. The club is not to use the track if the monitoring system is not functioning.

5 That to ensure compliance with noise levels at all times the following additional conditions be included in the proposed Trustee Permit concerning the number of bikes permitted on the track simultaneously:

a 65cc/85cc/125cc 30 riders (max)

b 250cc/450cc 15 riders (max)

c Parent/Child 20 riders (max)



6 That should the club breach the noise regulations as measured from Council’s noise readings by more than a combined total of ten minutes during the trial period, the approval for open riders will be revoked and the facility revert to a junior facility.

7 That ongoing public consultation occur during the trial period to enable consideration of future tenure arrangements in due course.

8 That the Chief Executive Officer, in consultation with the Divisional Councillor, be given delegated authority to monitor, condition and alter the Trustee Permit conditions as appropriate.

CARRIED


ATTACHMENT1 Previous Resolutions Ex Council Minute CC12.1206.006 refers: 1. That Council notes the contents of the report and in particular the progress in

establishing a common entity that has the desire to work with Council and the community to provide a compliant motocross facility.

2. That due to ongoing site investigations and the delay in establishing an entity willing

to progress a junior club at the facility, the Albert & District Motorcycle Club be granted a licence to operate the facility for the next six months on the same terms and conditions as previously advised.

3. That the Chief Executive Officer, in consultation with the Divisional Councillor, be

permitted under delegated authority to continue to monitor, condition and alter the licence conditions regarding use of the Stanmore Motocross facility.

4. That the Albert & District Motorcycle Club Inc be permitted to carry out track

improvements as detailed in this report subject to all regulatory approvals being obtained as applicable.

5. That Council officers progress with other site improvements including new entry,

appropriate irrigation, connection of power and relocation of demountable building from the Stapylton site utilising available funds in BC:CS4360C004 Major Sporting Areas – Project number 30476 (Stanmore Motocross Improvements)

6. That the duplication of Stanmore Road between Sandy Creek Road and Peachey

Road be allowed to progress from January 2013 subject to construction crews liaising with the club and relevant Council officers with regard to placement of surplus fill that may assist the motocross club obtain a suitable track redevelopment outcome.

7. That Council note that the club will invest in the site over the next six months and

pending the review of track improvements, operational use and public consultation to the satisfaction of the Chief Executive Officer and Divisional Councillor, ongoing lease tenure be negotiated with the club.

Ex Special Council Meeting of 22 June 2012 refers: 1. That the report/attachment be deemed non-confidential except for those parts

deemed by the chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(9) of the Local Government Act 2009.

2. That Council approves the re-opening of the Stanmore Park Motocross Facility

subject to all use being compliant with the background plus 5dB(A) criteria.


3. That the previous resolution granting the Albert & District Motorcycle Club a Trustee Permit to operate the Stanmore Motocross Track be rescinded and in place Council calls for Expressions of Interest for the formation of a Gold Coast Junior Motocross Club (250cc or less), to operate for a period of 6 months commencing 1 July 2012 on the following basis: a Monday: Closed b Tuesday: 2pm to 6pm c Wednesday and Thursday: 9am to 6pm d Friday: Closed e Saturday: 9am to 4pm (including one race day per month) f Sunday: Closed g Public Holidays: Closed

4. That public consultation occur during and following this period with a report to be

brought to Council in December 2012 to consider the future operation of the facility. 5. That Council advise that it is the expectation that any new entity be established

providing priority to Gold Coast residents in both the formation of the Committee and club membership.

6. That an automated noise monitoring system with warning light indicator is installed

at the track to record the average noise levels during use and store the information onto a computer for Council’s review.

7. That the Chief Executive Officer, in consultation with the Divisional Councillor, be

given delegated authority to monitor, condition and alter the permit conditions regarding use of the Stanmore Motocross facility including the use of noise attenuating muffler systems on the appropriate motorcycles.

8. That the Mayor, through the Council of Mayors, investigate the provision of Club

facilities at Wyaralong, through the transfer to this project of $1m in State Government grant funding previously allocated towards the development of the Stapylton Track.

9. That the Gold Coast Motocross Club be encouraged to investigate town planning

approval for the potential use of Reedy Creek site for all bike classes compliant with current noise criteria.

10. That the duplication of Stanmore Road between Sandy Creek Road and Peachey

Road be deferred until December 2012. Ex Council Minute G12.0330.033 refers: 1. That Council notes the results of noise testing conducted following the completion of

Stage 1 works detailed in this report, with readings from all classes of bikes compliant with the existing DA conditions of 60dB(A) however noting the EPA policy criteria of background plus 5dB(A) has been used as the parameter.


2. That Council consents to the re-opening of the Stanmore Motocross facility on a trial basis for racing and general practice subject to all use limiting bike numbers sufficiently to meet relative noise criteria of background noise plus 5dB(A) at surrounding residential locations. Use of the facility will be on the following basis: a Monday: Closed b Tuesday: 2pm to 6pm c Wednesday and Thursday:9am to 6pm d Friday: Closed e Saturday: 9am to 4pm (including one race day per month) f Sunday: Closed g Public Holidays: Closed

3. That the Albert & District Motorcycle Club be permitted, by a trustee permit, to

operate for a 3 month trial period, commencing 1 May 2012, with public consultation to occur following this trial and a report be prepared for Council to consider the future operation of the facility.

4. That the Chief Executive Officer commence negotiations between the Albert & District

Motorcycle Club and Gold Coast Motocross Club for the establishment of a new entity.

5. That Council advise that it is its expectation that all members of the Gold Coast

Motocross Club Inc have equal membership/access rights. 6. That Council advise that it is its expectation that any new entity established be subject

to the majority of committee and members being residents of the Gold Coast. 7. That the matter be referred to a Special Budget Meeting to consider further noise

attenuation measures and associated funding options required, noting the financial and construction schedule impact on the pending Stanmore Road project.

8. That the Chief Executive Officer be given delegated authority to negotiate ongoing

use of the Reedy Creek track should any class of bike comply with the background plus 5dB(A) criteria in upcoming noise tests being conducted at the site.

9. That a further report be provided within the next 6 months on the long term options for

motocross on the gold Coast and noting results of ongoing monitoring of the Stanmore Motocross Track following closure of the Reedy Creek facility.

10. That the remaining budget for the Stapylton Motocross project, and associated

funding, be adjusted in the March 2012 Budget Review. 11. That the Chief Executive Officer be given delegated authority to monitor, condition

and alter the permit conditions regarding the ongoing use of the Stanmore Motocross facility with the trial to include the use of noise attenuating muffler systems on the appropriate motorcycles.


ITEM 3 GENERAL BUSINESS ALLOCATION OF FUNDS LOCAL AREA WORK – DIVISION 14 FN334/375/02(P28) COMMITTEE RECOMMENDATION CC14.0821.003 moved Cr Robbins seconded Cr Gilmore That $15,000 be allocated from the Division 14 2014/15 Local Area Works Program to the Tallebudgera Pony Club to assist with the construction of an arena and other facilities in association with their newly erected undercover facility. CARRIED There being no further business the meeting closed at 2.13 pm.


These Pages

Numbered 1 to 74

Constitute The Adopted Report Of The Meeting

Of The Community and Cultural Development Committee

Held Thursday, 21 August 2014

Adopted Report Community and Cultural Development ... · PDF fileCommunity and Cultural...

Documents

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