Adopted November 1, 2017

1

Participatory Governance Handbook

Adopted November 1, 2017

Cabrillo College Governance Handbook (as of 11/21/19) 2

Participatory Governance: Decision Making and Committee Roles in Effective Institutional Planning

Contents Purpose and Introduction ................................................................................................................................ 5

Foundations of Institutional Planning and Participatory Governance Committee Goals ................................ 6

Our Mission .................................................................................................................................................. 6

Vision Statement .......................................................................................................................................... 6

Values ........................................................................................................................................................... 6

Core Four Competencies .............................................................................................................................. 7

Accreditation ................................................................................................................................................ 7

CALIFORNIA COMMUNITY COLLEGES MISSION STATEMENT ...................................................................... 7

ACCJC STANDARD I ....................................................................................................................................... 8

The Philosophy of Institutional Planning ......................................................................................................... 9

The Philosophy of Participatory Governance Decision Making at Cabrillo College ....................................... 10

We are guided by: ...................................................................................................................................... 10

Tools for participatory governance decision-making: .................................................................................. 10

Decision-Making for Participatory Governance Committees: ................................................................... 11

Behaviors Beneficial to the Participatory Governance Process: ................................................................ 11

Evaluating Governance Processes ............................................................................................................. 12

Role and Responsibility for Governance ........................................................................................................ 13

Faculty Participation: ................................................................................................................................. 13

Operational Planning ............................................................................................................................. 13

Participatory Governance ...................................................................................................................... 13

Collective Bargaining .............................................................................................................................. 13

Collective Bargaining: Legal Provisions .................................................................................................. 13

Classified Staff Participation: ..................................................................................................................... 14




Collective Bargaining .............................................................................................................................. 14

Confidentials – Meet and Confer Group: ................................................................................................... 14

Administrator Participation: ...................................................................................................................... 14



Meet and Confer .................................................................................................................................... 15

Student Participation: ................................................................................................................................ 15


Board of Trustees: ...................................................................................................................................... 16

Operational and Policy Planning ............................................................................................................ 16


Structures for Participation ............................................................................................................................ 17

Participatory Governance Groups ............................................................................................................. 17

Participatory Governance Committee ................................................................................................... 17

Subcommittee ........................................................................................................................................ 17

Operational Groups ................................................................................................................................... 17

Council .................................................................................................................................................... 17

Task Force .............................................................................................................................................. 17

Advisory Group ...................................................................................................................................... 17

Participatory Governance Committee Structure ........................................................................................... 18

Decision Making Process ................................................................................................................................ 19

Participatory Governance Committee Initiatives and Reporting ................................................................... 21

Timeline...................................................................................................................................................... 21

Participatory Governance Committee Member Roles and Responsibilities .................................................. 22

Appendices .................................................................................................................................................... 23

Glossary of Common Acronyms and Miscellaneous Abbreviations .............................................................. 23

Governance Related Education Code ............................................................................................................ 33

§53200 BARCLAYS CALIFORNIA CODE OF REGULATIONS Title 5 ............................................................... 33

HISTORY ................................................................................................................................................. 34

§51023.5 BARCLAYS CALIFORNIA CODE OF REGULATIONS Title 5 ............................................................ 34

§51023.7 BARCLAYS CALIFORNIA CODE OF REGULATIONS Title 5 ............................................................ 36

HISTORY ................................................................................................................................................. 37

College Policies on Participation in Local Decision Making ........................................................................... 38

BP 2510 Participation in Local Decision Making ........................................................................................ 38


AP 2510 Participation in Local Decision Making ........................................................................................ 39

Selected Data Resources ................................................................................................................................ 44

Cabrillo Integrated Planning and Resource Request Process ........................................................................ 45

Component and Constituency Diagrams ....................................................................................................... 46

President’s Component ............................................................................................................................. 46

Student Services Component ..................................................................................................................... 47

Administrative Services Component .......................................................................................................... 48

Instruction Component .............................................................................................................................. 49

Faculty Senate Groups ............................................................................................................................... 49

Student Senate Groups .............................................................................................................................. 50

Bargaining Groups ...................................................................................................................................... 51

Administration Constituency Primary Councils ......................................................................................... 51

Campus Governance and Operations List ...................................................................................................... 52

New Committee Proposal Template .............................................................................................................. 54

Committee Annual Goals Template ............................................................................................................... 56

Committee Annual Report Template ............................................................................................................. 57

Committee Report Out Template .................................................................................................................. 58

Governance Committee Feedback Surveys ................................................................................................... 59

Member Survey (survey is mailed to committee members triennially) ..................................................... 59

Chair Survey ............................................................................................................................................... 62


Purpose and Introduction In 1988, the California Legislature and the Governor approved AB 1725 directing the California

Community College Board of Governors to develop regulations designed to:

…ensure faculty, staff, and students (have) the opportunity to express their opinions at the campus

level, and to ensure that these opinions are given every reasonable consideration, and the right to

participate effectively in district and college governance, and the right of academic senates to

assume primary responsibility for making recommendations in the areas of curriculum and

academic standards (70900.5).

Upon direction from the Legislature, the California Community College Board of Governors adopted

Title 5 regulations to implement AB 1725. For faculty, these regulations are contained in §51023 and

again in §53201 specifically for Academic Senates. Regulations pertaining to classified staff are found

in §51023.5 and those pertaining to students are under §51023.7. The Board of Governors then

directed each community college district Board of Trustees to adopt local policies and procedures to

implement these Title 5 regulations.

The Cabrillo College Board of Trustees policies supporting the Title 5 regulations are contained in Board

Policy 2510: Participation in Local Decision-Making (See Appendix).

The purpose of the Participatory Governance: Decision Making and Committee Roles in Effective

Institutional Planning is to collect, document, and present the major college policies, procedures, and

committees related to governance in planning and decision-making. The document serves as a convenient

guide for the college community and as a resource for newly hired employees as they consider their role

in active institutional planning and effectiveness outcomes. This handbook is reviewed and updated by the

College Planning Committee (CPC) on a regular basis of at least every three years.

At Cabrillo College, participatory governance is grounded in the inclusion of faculty, staff, students, and

administrators in the decision-making processes. The inclusion of all constituent groups and varying

viewpoints promotes effective collaboration in college planning. The Faculty Senate, the Associated

Students of Cabrillo College (ASCC) Student Senate, Administrative Council representatives, Confidentials,

and the collective bargaining units for Classified Staff and Faculty are all present at the highest governance

council, the CPC. Consistent and effective communication among constituent representatives and their

respective constituent bodies is critical for successful decision-making. Membership on any participatory

governance committee assumes regular communication with constituent bodies either through a

written or oral report. For ease of reporting, a constituency report out template is provided in the

Appendix (pending).


Foundations of Institutional Planning and Participatory Governance Committee Goals

BP 1200 District Mission, Vision and Values

Board Approved 5.20.2015

Reference: ACCJC Standard I.A

Using the college's governance and decision-making processes, the mission, vision and core values are

reviewed on a regular basis and revised as necessary.

Our Mission Cabrillo College empowers students to be effective communicators, critical thinkers, and responsible world

citizens. With a commitment to quality and equity, we connect all learners to pathways that propel them

from where they are to where they aspire to be, including: academic, personal, and career growth.

Vision Statement Cabrillo College improves the world, one student at a time.

Values Learning

We provide an excellent and safe learning environment that enhances a student’s experience in the

accumulation of knowledge, the sharing of ideas and the celebration of achievement both within the

classroom and throughout the college’s community of learners.

Student Focus

We commit to creating the best educational environment for students, providing quality programs and

services that promote their diverse and evolving needs as they progress toward their individual

educational goals.

Collaboration

We believe in the open exchange of ideas that is nurtured through respect, trust, and consideration of

differences, demonstrated by our shared commitment to the mission of Cabrillo College.

Esteem

We strive to hold each member of the Cabrillo community in esteem, based on the far-reaching potential

of each individual, the diverse and often unrecognized journeys and achievements of each person, and the

fundamental dignity of each human being.

Equity

http://www.boarddocs.com/ca/cabrillo/Board.nsf/goto?open&id=A2FW2483432A


Student Equity at Cabrillo College is the commitment to cultivate an inclusive teaching and learning

environment by providing equitable support, access, and opportunities for success emphasizing

historically underrepresented and emerging student populations.

Core Four Competencies To achieve our mission, the Cabrillo College community works together to help students master our four

college competencies. The Core 4 represent the major skills that all students need to succeed in

completing their degree pattern. The college is committed to fulfilling this promise: When our students

have met the requirement for the A.A or A.S. degree or have completed the general education sequence,

they will be competent in:

Communication: Reading, Writing, Listening, Speaking, and/or Conversing

Critical Thinking and Information Competency: Analysis, Computation, Research, Problem Solving

Global Awareness: An appreciation of Scientific Processes, Global Systems and Civics, and Artistic

Variety

Personal Responsibility and Professional Development: Self-Management and Self- Awareness,

Social and Physical Wellness, Workplace Skills

Accreditation The Western Association of Schools and Colleges, the recognized local agency that is affiliated with the

Federation of Regional Accrediting Commissions of Higher Education, accredit Cabrillo College. The College

adheres to the institutional standards set forth by the Accreditation Commission for Community and

Junior Colleges, and has been approved by the Board of Governors of the California Community

Colleges and the California State Department of Education. The College is also approved by the

California Department of Education for the training of veterans under the provisions of the G.I. Bill of

Regulations. The College is a member of the Community College League of California. Designated

courses are accepted on a transfer basis by the University of California, the California State

University system, and by private four-year colleges and universities. Review and evaluation of the College

Mission Statement, Academic Quality, Institutional Effectiveness, and Institutional Integrity will be

included in the triennial revision of the college mission statement and this handbook.

CALIFORNIA COMMUNITY COLLEGES MISSION STATEMENT Per California Education Code 66010.4. (a)

1. The California Community Colleges shall, as a primary mission, offer academic and vocational

instruction at the lower division level for both younger and older students, including those

persons returning to school. Public community colleges shall offer instruction through but not

beyond the second year of college. These institutions may grant the associate in arts and the

associate in science degree.

2. In addition to the primary mission of academic and vocational instruction, the community colleges

shall offer instruction and courses to achieve all of the following:

a. The provision of remedial instruction for those in need of it and, in conjunction with the

school districts, instruction in English as a second language, adult noncredit instruction,

and support services which help students succeed at the postsecondary level are

reaffirmed and supported as essential and important functions of the community colleges.

b. The provision of adult noncredit education curricula in areas defined as being in the

state's interest is an essential and important function of the community colleges.


c. The provision of community services courses and programs is an authorized function of

the community colleges so long as their provision is compatible with an institution's ability

to meet its obligations in its primary missions.

3. A primary mission of the California Community Colleges is to advance California's economic

growth and global competitiveness through education, training, and services that contribute to

continuous work force improvement.

4. The community colleges may conduct to the extent that state funding is provided, institutional

research concerning student learning and retention as is needed to facilitate their educational

missions.

ACCJC STANDARD I The institution demonstrates strong commitment to a mission that emphasizes student learning and

student achievement. Using analysis of qualitative and qualitative data, the institution continuously and

systematically evaluates, plans, implements, and improves the quality of educational programs and

services. The institution demonstrates integrity in all policies, actions, and communication. The

administration, faculty, staff, and governing board members act honestly, ethically, and fairly in the

performance of their duties.

1. The mission describes the institution’s broad educational purposes, its intended student

population, the types of degrees and other credentials it offers, and its commitment to student

learning and student achievement. (ER 6)

2. The institution uses data to determine how effectively it is accomplishing its mission, and whether

the mission directs institutional priorities in meeting the educational needs of students.

3. The institution’s programs and services are aligned with its mission. The mission guides

institutional decision-making, planning, and resource allocation and informs institutional goals for

student learning and achievement.

4. The institution articulates its mission in a widely published statement approved by the governing

board. The mission statement is periodically reviewed and updated as necessary. (ER 6)


The Philosophy of Institutional Planning BP3250, Accreditation Standard IB, Title V §§51008, 51010, 51027, 53003, 54220, 55250, 55400 et seq.,

56270 et seq.

Included in participatory governance committee goals are the following plans, including but not limited to:

Plan

Primary Participatory Governance Committee

where applicable

Strategic Plan College Planning Committee (CPC)

Facilities Plan Facilities Planning Committee (FPC)

Sustainability Plan Sustainability Subcommittee of FPC

Emergency Response Plan Safety Subcommittee of FPC

Technology Plan Technology Committee (TC)

Education Master Plan College Planning Committee (CPC)

BSI/Equity/SSSP Integrated Planning Student Equity and Success Steering

Committee (SESSC)

Equal Employment Opportunity (EEO) Plan EEO Advisory Committee

Program Plans All

Transfer Center Plan (required by law) None

Extended Opportunities Programs and Services

(EOPS) Plan (required by law)

None

The President/Superintendent ensures that the District has and implements a broad based,

comprehensive, systematic, and integrated system of planning that involves appropriate segments of the

college community and is supported by Institutional Effectiveness research (BP3250).

Systematic planning at Cabrillo College is led by our participatory governance committees using

constituent input and feedback.

http://www.cabrillo.edu/services/pro/strategicPlanning/

http://www.cabrillo.edu/services/pro/masterPlan/

http://cabrillo.edu/associations/facultysenate/handouts/160920/CabrilloSustainabilityPlan_081116.pdf

https://www.cabrillo.edu/internal/emergency/

http://cabrillo.edu/associations/governance/committee-tac.html


https://www.cabrillo.edu/services/equity/main.html

http://www.cabrillo.edu/services/hr/documents/CabrilloEEOPlanFALL2017FINALDRAFT.pdf

http://www.cabrillo.edu/services/pro/programPlanning/

https://www.cabrillo.edu/services/studserv/documents/CounselingProgramPlanwithSLOattachments2016.pdf

https://www.cabrillo.edu/services/studserv/documents/EOPSCAREProgramReviewFINAL.pdf


The Philosophy of Participatory Governance Decision Making at Cabrillo College BP2430, BP2510 Education Code §§70902(d), 72400; Accreditation Standard IV.B.1.j:IV.B.2

ACCJC Accreditation Standard IV, Leadership and Governance indicates the institution recognizes and uses

the contributions of leadership throughout the organization for promoting student success, sustaining

academic quality, integrity, fiscal stability, and continuous improvement of the institution. Governance

roles are defined in policy and are designed to facilitate decisions that support student learning programs

and services and improve institutional effectiveness, while acknowledging the designated responsibilities

of the governing board and the chief executive officer. Through established governance structures,

processes, and practices, the governing board, administrators, faculty, staff, and students work together

for the good of the institution.

Cabrillo College encourages collegial rapport among all stakeholders while students, our primary

stakeholders, and their success is our key focus. Within participatory governance committees, the process

is to work with others in making decisions that are in the best interest of the college rather than just one

constituency or one individual. The institution is lifted by perspective-sharing within the bigger picture.

We are guided by: A perspective of larger institutional planning

All participants taking responsibility for relaying and sharing information as well as providing

constituent feedback to the committee on which participants serve

Providing expertise from constituencies but deciding from a college perspective

Gathering information as part of the decision-making process

Trusting the intent of the committee participant

Acknowledging competing interests but working for the good of the college as a whole

Tools for participatory governance decision-making: All Master Planning documents of the college including but not limited to:

Educational Master Plan

Cabrillo Connects Strategic Plan

Facilities Master Plan

Technology Plan

Distance Education Plan

Student Success and Support Plan

Student Equity Plan


Data from the college or outside entities including but not limited to:

Program data

Population/demographic data

Institutional data

Economic vitality data

Budget data

K-12 / California Partnership for Achieving Student Success (CalPASS) data

Bay Area Community College Consortium (BACCC) regional data

Other county, other regional, statewide, and national data, as appropriate

There are three foundational premises to inform and clarify the use of data within the collegial

decision making process:

Belief that the data/information are trustworthy, reliable, accessible and transparent to the

college.

Agreement that additional data may be required and requested as part of the process.

Understanding that data may need explanation and review as part of the decision-making

process.

Decision-Making for Participatory Governance Committees: We agree that adequate time and review be spent on decisions as needed and appropriate.

Whenever possible consensus will be the desired approach. Participants will use the thumbs

up/thumbs down approach with a sideways thumb for those who can ‘live with the decision’.

When a participant ‘lives with the decision’ it implies an appropriate timeline for evaluation

and review of the process (to be decided by the committee). Committees may request a

formal vote be taken for specific items.

We agree that when conflict arises, a vote may be taken as part of the process but not until

reasonable avenues for consensus has been attempted.

We agree that all decisions and recommendations go to the president as advisory; should the

president disagree with the decision / recommendation, a written response will be provided

to the committee.

Behaviors Beneficial to the Participatory Governance Process: Listening for understanding: strive to explain the opposing position or idea

Clarifying and summation of ideas or positions – checking for understanding

Encouraging all to participate

Encouraging the greater good

Upholding/maintaining an institution wide perspective

Maintaining respectful dialogue/respectful rapport


Having fun

Evaluating Governance Processes Governance processes will be reviewed on a regular basis as outlined in the table below.

Task Primary Responsible Party(ies) Time

Review progress on strategic plan goals

Institutional Effectiveness Committee, College Planning Council

Annually each spring. Full plan update every 5 years

Survey primary governance committee members to assess committee and facilitator effectiveness for overall decision making

Planning and Research administers survey

Spring term every three years (2015, 2018, 2021, etc.)

Evaluate college mission and vision statements via surveys, forums, and task force activities

President’s Office, Planning and Research

Every three years (2014, 2017, 2020, etc.)

Update Governance Manual President’s Office, College Planning Council

Every three years (2014, 2017, 2020, etc.)

Evaluate resource allocation process by analyzing input from participants via request form and committee dialogue

Institutional Effectiveness Committee

Late fall after each allocation cycle

Evaluate program review and assessment results and process by analyzing program plan content, input from participants, and committee dialogue

Assessment Review Committee, Institutional Effectiveness Committee, Administrative Services Council, Administrator Council, Council for Instructional Planning, Instructional Council, Student Services Council

Ongoing and annually after each planning cycle; late spring for Instruction and late fall for all other areas


Role and Responsibility for Governance Faculty Participation: Operational Planning There is operational consistency for all faculty. Faculty work with their Program Chairs and Deans on

matters concerning curriculum and classroom operations. Faculty work together with administrators to

determine the most effective methods to meet the needs of students, personnel, and the college.

Participatory Governance The Faculty Senate is responsible for formal recommendations regarding academic and professional

matters, also known as 10 + 1. (See Appendix: California Administrative Code Title 5 §53201, Cabrillo

Board Policy 2510). The Faculty Senate Executive Board consists of an elected president, and an

appointed Vice President, Secretary, and Treasurer. The Division Senators are comprised of two faculty

elected from each of the five instructional divisions, plus one each from Counseling, Counseling and

Educational Support Services, and the Library. The Watsonville Representative is a voting member.

Senator-at-Large seats rotate every other year and are filled by election. Non-voting seats are held by a

Student Senate Representative, the Student Learning Outcomes Assessment Coordinator, the Cabrillo

College Federation of Teachers Liaison, the Cabrillo Classified Employee Union Liaison, and the Vice

President of Instruction.

The Faculty Senate is also responsible for appointing faculty to college and district standing

committees, peer review teams, and various college and district ad hoc committees. In addition, the

Faculty Senate provides input into the prioritization process for new planning and resource requests

through their appointments to the core department/division/council and/or Senate group and the College

Planning Committee (CPC). The Senate president meets regularly with the College President and Vice

President of Instruction and the Dean of Research, Planning, & Institutional Effectiveness to ensure

college-wide faculty concerns are communicated and discussed. Faculty Senate meetings are open

and all faculty are encouraged to communicate regularly with their representatives and to participate in

Senate sponsored events, activities, and meetings. Senate minutes are posted on their website. Faculty

representatives on participatory governance committees will report back to Faculty Senate on a consistent

basis.

Collective Bargaining The Cabrillo College Federation of Teachers (CCFT) is the collective bargaining representative for all

Cabrillo College faculty. CCFT often appoints representatives to committees and groups that deal

primarily with employee contracts and benefit information and issues. Questions or concerns

regarding faculty working conditions should be directed to CCFT representatives.

Collective Bargaining: Legal Provisions Decision-making policies and implementation cannot detract from negotiated agreements on wages and

working conditions. Faculty Senate and bargaining representative may establish agreements as to

consulting, collaborating, sharing or delegating (Title 5 §53204). The exclusive bargaining agent shall

http://cabrillo.edu/associations/facultysenate/minutes.html


consult with the faculty senate prior to engaging in bargaining on: Faculty Evaluation (Ed Code §87663),

Tenure (Ed Code §87610.6) and Faculty Service Areas (Ed Code §87743.2). CCFT representatives on

participatory governance committees will report back to CCFT on a consistent basis.

Classified Staff Participation: Operational Planning Classified staff have the responsibility and opportunity to participate in decision-making across the

college. At the operational level, classified staff collaborate with other staff, administrators, faculty, and

students within and across their departments, programs, and service areas to determine the most

effective ways to meet the needs of the students, personnel, and the college. Different units have varying

processes for how operational decisions are made and staff are encouraged to check with their

supervisors, governance, and/or bargaining unit leaders for more detailed information.

Participatory Governance Recommendations and opinions of staff are given every reasonable consideration. The classified staff

appoints representatives to various college committees through the collective bargaining unit, Cabrillo

Classified Employee Union (CCEU). Classified staff shared governance participation is defined by Title 5 and

Board Policies and Administrative Procedures. Classified staff provide input into the prioritization for new

planning and resource requests through their appointments to core mission workgroups and the CPC.

Classified staff are encouraged to communicate regularly through their representatives and are

encouraged to participate in meetings, events, and other college wide activities. CCEU representatives on

participatory governance committees will report back to CCEU on a consistent basis.

Collective Bargaining Classified staff have one collective bargaining unit that represents all classified employees on work related

conditions. Questions or concerns regarding working conditions should be directed to the CCEU

representatives. CCEU appoints representatives to shared governance committees and groups that deal

with all aspects of college decision making, especially those that affect employee contracts, working

conditions, and benefit information.

Confidentials – Meet and Confer Group: “Confidential Employee” is an employee of the District who, in the regular course of his/her duties, has

access to confidential information that contributes to the development of management proposals and

decisions with respect to employer-employee relations (Government Code §3540.1(c)). As such, they are

not a bargaining unit, but rather a meet and confer unit. This component has a representative presence on

the CPC and selected shared governance committees. Confidential representatives on participatory

governance committees report to the Confidential group on a consistent basis.

Administrator Participation: Operational Planning Administrators participate in decision-making processes in a variety of ways. In their local areas of

responsibility, they are responsible for seeking faculty, staff, and student input to improve programs and

services, as well as working with their direct supervisors and appropriate committees and work groups to

represent the ideas and issues of their areas. Managers are responsible for facilitating department and


unit program reviews and plans by faculty and staff, as well as for facilitating division or service area

meetings where faculty and staff work together to prioritize any requests for college-wide resources

coming from their academic or service areas.

All Deans, Vice Presidents, and select managers with broader campus responsibilities serve on the Admin

Council, which meets monthly. When needed, managers provide formal input on governance issues to the

college president.

The Instructional Deans have a monthly meeting with the Vice President of Instruction and the Director of

Planning & Research to problem solve and discuss operational issues such as providing curriculum support

to faculty, program compliance and regulatory changes, enrollment management, and coordinating

overlapping programs and services.

The President’s Cabinet meets weekly and includes the President and all Vice Presidents, and the Director

of Planning & Research as needed. The President’s Cabinet is responsible for discussing overall college

operational issues and making recommendations to the President based on input from their areas.

Participatory Governance Administrators are appointed to serve on a variety of Cabrillo College and District ad hoc and standing

committees by the college president. The administrators provide input to the prioritization process for

new planning and resource requests through their appointments to the core mission workgroups and the

CPC. In addition, administrators have a responsibility to solicit opinions from faculty, staff, and students in

affected areas, as well as give those opinions reasonable consideration before final decisions are made

that affect those individuals. Administrator representatives on participatory governance committees will

report back to Administrators on a consistent basis.

Meet and Confer Administrators who are directors, deans, and vice presidents are represented by the meet and confer

group, Administrative Benefits Committee (ABC). Questions and concerns regarding working conditions

should be directed to ABC representatives.

Student Participation: The Associated Students of Cabrillo College (ASCC) Student Senate is responsible for representing all

students to the college president, Faculty Senate, and college standing committees (Cabrillo Board Policy

2150, California Administrative Code Title 5 §51023.7). The ASCC Student Senate appoints eligible students

to serve on a number of college standing committees, including the CPC, and the Assessment Review

Committee, among others. All Cabrillo students are represented on the Cabrillo Board of Trustees by a

Student Trustee with an advisory vote (Cabrillo Board Policy 2150). The ASCC President or his or her

designee is a member of the CPC.

Each Cabrillo student has specific rights and responsibilities as a student enrolled in the college, which are

defined by the Students Rights and Responsibility Handbook. All students are encouraged to make their

voice heard by voting or participating in student elections and student clubs, by bringing issues to the

attention of the ASCC Student Senate, or by contributing their opinions to occasional college surveys

regarding student satisfaction with the college and specific departments and services.


Participatory Governance Students participate in decision-making processes in a variety of ways. The ASCC Student Senate meets

regularly and appoints student representatives to governance groups and committees within the college.

The ASCC Student Senate provides input to the prioritization process for new planning and resource

requests through their appointments to the Student Learning Outcomes Committee, the Facilities Planning

and Advisory Committee, and the CPC. Students have a responsibility to gather information from these

meetings and to disseminate this information and collect feedback from their student peers. Student

representatives on participatory governance committees will report back to Student Senate on a

consistent basis.

Board of Trustees: Operational and Policy Planning The Board of Trustees is responsible for making formal decisions regarding academic and professional

matters. This is done through the implementation of Board Policy. Board policy is the voice of the Board of

Trustees and defines the general goals and acceptable practices for the operation of the District. It

implements federal and state laws and regulations. The Board of Trustees, through policy, delegates

authority to the Superintendent/President to administer the District. The Superintendent/President and

District employees are responsible to reasonably interpret Board policy as well as other relevant laws and

regulations that govern the District.

Participatory Governance In administering District policies, the Superintendent/President shall be guided by the knowledge that the

Board of Trustees values an open interchange of ideas among all employees of the District. Nothing herein

shall be interpreted as intended to interrupt the free and open flow of ideas and assistance among

personnel at every level.


Structures for Participation Participatory Governance Groups CPC must approve all Participatory Governance Groups.

Participatory Governance Committee Committee that meets on a regular basis, consisting of constituent representatives designated or selected

to act in an advisory capacity to College Planning Committee (CPC). The charge of Cabrillo College

governance committees is to communicate ideas, concerns, goal completions and recommendations

through dialogue between the committee, CPC, and their constituents. These committees serve as vital

components to college planning and goal setting.

Subcommittee A permanent sub group convened by a standing committee or council designated to consider specific

subjects in detail for recommendations back to the standing committee or council. The chair or one

representative must be a member of the committee or council to which it reports. Other members need

not be members of the committee to which it reports.

Operational Groups Council Standing council intended to consider all matters pertaining to procedural issues as defined by the role of

the members, (e.g., Council for Instructional Planning) and assisting with college operations needs.

Task Force A constituency or operations represented group specifically convened by and reporting to a committee or

to the President (or President’s designee) to address a special college-wide subject/issue. The Task Force

meets until the subject/issue is resolved whereupon the group disbands.

Advisory Group A working group of individuals with specialized expertise that provides input and advice to an operational

unit or group of units but does not make binding decisions (example EOPS Advisory Group).


Participatory Governance Committee Structure

Cabrillo College Governance Handbook (updated 11/21/19) 19

Decision Making Process All ideas or proposed changes that have a District wide impact will move through the Participatory Governance process

via appropriate committees. Final recommendations and decisions move through the governance process to the College

Planning Committee (CPC). CPC considers the recommendations and provides and final recommendation to the

President. Should the President disagree with a governance recommendation, it is incumbent upon the President to

state in writing the rationale. Recommendations that require Board of Trustees approval will move forward as action

items to the board agenda. Informational recommendations may also be given to the Board as an information agenda

item or report.

1. Propose action.

2. Relevant governance committee(s) will discuss and evaluate the proposed action through inclusive dialogue and

may request additional data or wish to confer with other committees, councils, etc.

3. A formal recommendation may move forward to CPC to discuss and evaluate through inclusive dialogue. The

committee chair or designee(s) forwarding the recommendation is expected to introduce the written

recommendation to CPC in person. Should the chair or designee be unavailable, the recommendation must be

accompanied by a written summary of committee feedback and rationale for the recommendation. Any

recommendation moving forward must be provided in time to allow for sufficient dialogue, data and information

request fulfillment, and other consultation.

4. CPC will provide feedback and any requested changes to the proposing committee. This will be documented

through minutes and communicated to the committee chair by the President in writing. This may require

returning to Step 1 or 2 as appropriate.

5. CPC makes final recommendation to President. The President can ask for additional information and if s/he does

not accept recommendation the rationale must be stated in writing.

6. President presents recommendation as action item to Board of Trustees to discuss and evaluate and may request

additional information or consult with others as appropriate. Should the Board of Trustees not accept the

recommendation their rationale should be clearly reflected in the minutes.

7. After adoption the action item is implemented. The implementation task is typically assigned to an employee,

office, service, and/or department.

8. After implementation, the action should be assessed or evaluated for effectiveness and informing future action

proposals to complete the cycle of Planning, Implementation, and Evaluation. The means and method of the

evaluation depend on the action item and should be defined when developing the action item. For example, an

action item to implement a process change to improve student outcomes should contain a specific numeric goal

and timeline.


Participatory Governance Committee Initiatives and Reporting As a representative of students, faculty, classified, confidential or administrator, collective thoughts and voices are a

vital part of providing a holistic recommendation for college planning. Institutional planning for 2017-2018 includes the

following strategic focus areas for Cabrillo:

Guided Pathways

Accreditation

Integrated Planning (Initiative)

Facilities/Technology Planning (Bond)

Institutional Effectiveness Planning Initiative (IEPI)

Goals assigned to the committee will be based on these focus areas. The committee may wish to carryover goals from

last year as well.

Timeline Month Task

August Participatory Governance workshop held to identify committee goals for current year

derived from the Strategic Plan and other institutional foci.

September End of year report from prior year reviewed by the Institutional Effectiveness

committee for comment and recommendations back to CPC.

October End of year report from prior year provided to Board of Trustees as action item

May End of year report for current year on status of committee goals and an assessment of

issues the committee would like addressed in the next year by any committee or unit

and the committee’s recommendations for changing the description or composition of

the committee if any.

June Final committee reports for current year provided to CPC and a summary is added to

the aggregate end of year report.


Participatory Governance Committee Member Roles and Responsibilities Attend all meetings or send substitute as needed

Come prepared to participate and carry concerns from constituent group

Read agendas and materials in advance of the meeting

Report back to constituent group or other interest committees any items discussed and actions taken.

Listen respectfully and actively contribute.

In addition, Committee Chairs:

Schedule regular meetings

Post agendas 72 business hours ahead of meeting

Monitor attendance

Compile minutes

Facilitate respectful and inclusive dialogue


Appendices Glossary of Common Acronyms and Miscellaneous Abbreviations

Acronym/ Abbreviation Definition / Description A&R Admissions and Records Office AA Associate in Arts degree

AA-T Associates in Arts for Transfer

AB1725

Assembly Bill 1725 is landmark legislation that provides new direction and support for the community college. The bill's reforms fall into eight areas: Mission; Governance; Finance; New Programs and Services; Affirmative Action; Employment Policies; Accountability; Conditions and Appropriation for Reform.

AB540 CA State law that allowed students meeting certain criteria to pay resident tuition rates

AB86

Assembly Bill 86 funding is for planning and implementation grants. The intent of the legislature is to provide additional funding in 2015/16 to the regional consortia to expand and improve adult education.

ABC Administrative Benefits Council

ACCESS

In cooperation with UCSC, an academic bridge program for community college students interested in pursuing a career in research science. Its mission is to provide students with opportunities to acquire knowledge and skills that will increase their transfer eligibility and academic success, and lead to greater diversity among university undergraduates in the biomedical sciences. The program focuses on students whose academic goals and potential have been affected by disadvantageous circumstances and/or students who belong to groups with below-average UC enrollment rates. (not an acronym)

ACCJC Accrediting Commission for Community and Junior Colleges

ACCT Accounting (Instructional Program)

ACE Academy for College Excellence (formerly known as DBA, Digital Bridge Academy) (Student Learning Community)

ACHRO/EEO Statewide Association of Chief Human Resources Officers/Equal Employment EEO Officers

ADA Americans with Disabilities Act - A federal act which mandates full accessibility for students and employees with disabilities

ADAPT Adaptive Physical Education (instructional Program)

ADC Administrative Council (administrative governance group)

ADJ (Adjunct) Adjunct Instructor - Temporary, Part-time

ADM##-##

Administrative Management job number (“CL” followed by the last two digits of the current calendar year, followed by a dash, and then the number the position was assigned when it was created.)

ADT Associate Degree for Transfer

AEBG Adult Education Block Grant

AEW Academic Excellence Workshop

AGS Alpha Gamma Sigma (campus club - Student Honor Society)

AH Art History (Instructional Program)

AIC Administrator in Charge

ALH Allied Health (Instructional Program)

AMAP Accelerated Medical Assisting Program (Student Learning Community)

AMC Administrators/Managers Council

ANTHR Anthropology (Instructional Program)


Acronym/ Abbreviation Definition / Description

AOD Alcohol and Other illicit Drug

AP Accounts Payable (in Business Office)

AP Art Photography (Instructional Program)

AP Administrative Procedure (found in current Cabrillo Policy Manual)

AP Advanced Placement (high school)

APD Academic Program Director

APE Adaptive Physical Education – an instructional program (also known as ADAPT)

AR Administrative Regulation (found in Cabrillo Policy Manual, but replaced by

ARC Assessment Review Committee (officially OARC)

ART Art-Studio (Instructional Program)

AS Associate in Science degree

ASC Accessibility Support Center (formerly DSPS)

ASCC Associated Students of Cabrillo College

ASCCC

Academic Senate for the California Community Colleges. The statewide organization representing the faculty on matters of educational policy. Local academic senates also have rights and responsibilities related to local district governance.

ASL American Sign Language (Instructional Program)

ASM Administrative Services Managers

ASPD Academic Specialist Program Director

AS-T Associates in Science for Transfer

Astra Cabrillo-wide Room/Conference Room Schedule software

ASTRO Astronomy (Instructional Program)

ATH Athletics (Instructional Program)

AUO Administrative Unit Outcomes (measures what administrative unit does for others) as opposed to SLO (student learning outcomes)

BBP Blood-borne pathogens

BBS Bilingual/Bicultural Studies (Instructional Program)

BC Budget Committee BEC Business & Entrepreneurship Center

BELA Business, English, and Language Arts Division

BIO Biology (Instructional Program)

BOG Board of Governors. Appointed by the Governor, the Board establishes policy for the California Community Colleges

BOGW Board of Governors fee waiver. This has been replaced by California College Promise Grant (CCPG).

BOST Business Office Skills Technology (program)

BOT Board of Trustees BP Board Policy (found in Cabrillo Policy Manual)

BSI Basic Skills Initiative (now managed by SEA)

BSL Benefit Selection List

BSM Business Services Managers

BSO Business Services Office

BSU Black Student Union

BT Budget Transfer BUS Business (Instructional Program)



CABT Computer Applications/Business Technology (Instructional Program)

CAHM Culinary Arts and Hospitality Management (Instructional Program)

CalWORKs California Work Opportunity and Responsibility to Kids – a categorically funded program for colleges serving low-income families; student and dependent child are receiving TANF funding

CAP Career and Academic Pathway (GP term for ‘meta-major’)

CAP Cabrillo Advancement Program (Student Learning Community)

CARE

Cooperative Agencies Resources for Education – a categorically funded program for colleges serving single parent students with dependent child; parent or dependent child is receiving TANF funding

CBA Collective Bargaining Agreement

CBO Chief Business Officer (aka Vice President of Administrative Services)

CBU Collective Bargaining Unit

CCCApply student online application

CCEU Cabrillo Classified Employees Union (certified May 1, 2007)

CCFT Cabrillo College Federation of Teachers (faculty union)

CCNA Cisco Certified Network Associate. Part of the networking academy; in cooperative effort with Cabrillo it produces computer skills certificates and is part of CIS

CCPG California College Promise Grant (formerly BOGW)

CE Contract Education, housed in Extension

CEM Construction and Energy Management (Instructional Program)

CEO Chief Executive Officer (aka President/Superintendent)

CESS Counseling and Educational Support Services

CFRA California Family Rights Act

CG Counseling and Guidance

CHAC Cabrillo Hispanic Affairs Council

CHEM Chemistry (Instructional Program)

CIO Chief Instructional Officer (aka, Vice President of Instruction)

CIP Classification of Instructional Programs

CIP Council for Instructional Planning

CIS Computer and Information Systems (Instructional Program)

CJ Criminal Justice (Instructional Program)

CL##-## Classified job number (“CL” followed by the last two digits of the current calendar year, followed by a dash, and then the number the position was assigned when it was created.)

CMP Cabrillo Master Plan

CO Chancellor’s Office (for California Community Colleges)

COE County Office of Education

COLA Cost of Living Adjustment

COMM Communication Studies (Instructional Program)

CPC College Planning Committee

CR Computing Resources - Former term for IT and may still be official term in database

CR##-##

Certificated job number (For Academic/Faculty recruitment, this number is always “CR” followed by the last two digits of the current calendar year, followed by a dash, and then the number the position was assigned when it was created.)

CRCC Curriculum Reporting for Community Colleges

CS Computer Science (Instructional Program)

CSLO Course Student Learning Outcome



CSMT Computer Systems Maintenance Tech

CSSO Chief Student Services Officer (aka Vice President of Student Services)

CSUMB California State University, Monterey Bay CTC Computer Technology Center

CTE Career Technical Education

CWEE Cooperative Work Experience Education

DAA Division Administrative Assistant. Now known as IDA

DACA Deferred Action for Childhood Arrivals

DANCE Dance (Instructional Program)

DAS Division Accounting Specialist

DATATEL Cabrillo’s “Datatel Colleague” integrated computer system (see CORE)

DBA Digital Bridge Academy (now known as ACE – Academy for CollegeExcellence)

DC Department Chair

DC Division Coordinator

DE Distance Education

DFEH Department of Fair Employment and Housing

DH Dental Hygiene (Instructional Program)

EC / Ed Code

California Education Code: The body of law concerned with education. Over 2,000 statutes cover community colleges.

ECE Early Childhood Education (Instructional Program)

ECOIL Education Centers and Online & Innovative Learning

ECON Economics (Instructional Program)

Ed Plan Electronic Student Education Plan (necessary for registration and financial aid, found on WebAdvisor)

EDUC Education (Instructional Program)

EEOC Equal Employment Opportunity Commission

EERA Education Employment Relations Act, regulates collective bargaining.

ELC English Learning Center

EMP Educational Master Plan

ENGL English (Instructional Program)

ENGR Engineering (Instructional Program)

EOPS Extended Opportunity Program and Services - a categorically funded program for colleges serving educationally and economically disadvantaged students

ERISA Employee Retirement Income Security Act

ES Environmental Science (Instructional Program)

ESL English as a Second Language (Instructional Program)

ETECH Engineering Technology (Instructional Program)

F Factor Relates to Flex Week credit calculation

F1-Visa An F1 visa is a non-immigrant visa for those wishing to study in the U.S. You must file an F1 visa application if you plan on entering the US to attend Cabrillo



FA Financial Aid

FAFSA Free Application for Federal Student Aid

FAO Financial Aid Office

FEHC Fair Employment & Housing Commission

FELI Faculty Experimental Learning Institute

FERPA Family Educational Rights and Privacy Act

Flex Flexible faculty schedule (annually 9 days of faculty staff development)

Flex Week of flexible faculty schedule prior to the beginning of a Cabrillo Semester

FMLA Family Medical Leave Act

FMP Facilities Master Plan

FON Faculty Obligation Number

FPC Facilities Planning Committee

FPPO Facilities Planning and Plant Operations (formerly M&O)

FR French (Instructional Program)

FSA Faculty Service Area (used for faculty layoff and reassignment purposes defined in CCFT contract)

FT Fire Technology (Instructional Program)

FTEF Full-Time Equivalent Faculty

FTES Full-Time Equivalent Student

FTTW Fast Track to Work program – discontinued; see SRSN

FY Fiscal Year

FYE First Year Experience (Student Learning Community to prepare students for academic success as new college students)

GE Gainful Employment (Federal reporting requirement)

GE General Education

GEOG Geography (Instructional Program)

GEOL Geology (Instructional Program)

G-MUG Grant Managers User Group

GO Grants Office

GOAL Greater Opportunity for Adult Learning (formerly AEBG)

GOMOPRO Grants Office, Marketing Office, and PRO

GP Guided Pathways

GPA Grade point average



GRMN German (Instructional Program)

H1-Visa The H-1 Visa is a non-immigrant visa in the United States under the Immigration and Nationality Act, section 101(a)(15)(H). It allows U.S. employers to temporarily employ foreign workers in specialty occupations. Cabrillo does not currently sponsor employees through this program.

HASS Human Arts and Social Sciences Division

HAWK Health, Athletics, Wellness and Kinesiology Division

HAZ MAT Hazardous Materials

HIPAA Health Insurance Portability & Accountability Act

HIST History (Instructional Program)

HMO Health Maintenance Organization: Health care delivery system, which accepts exclusive responsibility and financial risk for providing, specified services to a defined population.

HONRS Honors (Instructional Program)

HORT Horticulture (Instructional Program), also name of building/location

HR Human Resources department

HS Health Science (Instructional Program)

HSAC High School Articulation Council

HSERV Human Services (Instructional Program)

IA Instructional Assistant (classified position)

IAC Instructional Administrator Council

IC Instruction Council

IDA Instructional Division Assistant (classified position)

IEC Institutional Effectiveness Committee

IGETC Intersegmental General Education Transfer Curriculum

IIPP Injury & Illness Prevention Program

ILC Integrated Learning Center (location: Watsonville Campus)

IPA Instructional Procedures Analyst

IPE Inclusive Participatory Experience

ISER Institutional Self-Evaluation Report (for Accreditation)

ISLO Institutional Student Learning Outcome

ISS Institutional Set Standard

IT Information Technology (formerly CR, Computer Resources)

ITAL Italian (Instructional Program)

JAPAN Japanese (Instructional Program)

JOURN Journalism (Instructional Program)

JTPA Job Training Partnership Act (a federally funded job training program)

KIN Kinesiology (Instructional Program) (formerly PE)

KPI Key Performance Indicator



LIBR Library (instructional Program), also name of building/location

LRC Learning Resources Center

LRM Learner Relationship Management

LS Learning Skills

LTO Lateral Transfer Opportunity

MA Medical Assisting (Instructional Program)

MA Master in Arts Degree

MATH Mathematics (Instructional Program)

MEP Minority Engineering Program

MESA Math, Engineering, and Science Achievement program (Student Learning Community)

METEO Meteorology (Instructional Program)

METPP Migrant Education Teacher Preparation Program

MIS Management Information System

MLC Math Learning Center

MOU Memorandum of Understanding

MQs Minimum Qualifications. Replaces California Community College credentials for state-defined academic qualifications related to faculty hiring

MS Master in Sciences

MUS Music (Instructional Program)

N Nursing (Instructional Program)

NAS Natural and Applied Sciences Division

NEB Net Ending Balance

NextUp Renamed CAFYES (Cooperating Agencies Foster Youth Educational Support) program

O*NET Occupational Information Network

OARC Outcomes Assessment Review Committee (aka ARC)

OCEAN Oceanography (Instructional Program)

OL Online course offering

OL Overload (referring to faculty salary schedule)

OLA Organization of Latino Americans

PC Program Coordinator

PCN Position Control Number (budget-related position number)

PCTE Perkins Career and Technical Education Act

PD Professional Development (previously PETL/Professional Engagement and Transformation Learning Committee)

PDA Professional Development Activity



PDC Professional Development Committee

PERS Public Employees' Retirement System

PhD Doctorate of Philosophy

PHILO Philosophy (Instructional Program)

PHYS Physics (Instructional Program)

PIE Program Improvement and Effectiveness

PIO Public Information Officer

PIT Program Implementation Team (for Guided Pathways)

PMI Project Management Institution

PO Purchase Order

PPO Preferred Provider Organization is a network of health care providers who contract for discounted fee-for-service rates with payer (insurance company or employer) of such services. The payer provides benefit incentives to encourage the use of the contracted provider.

PR Purchase Requisition

PRO Planning and Research Office

PS Political Science (Instructional Program)

PS Program Specialist

PSLO Program Student Learning Outcome

PSYCH Psychology (Instructional Program)

PUENTE Intensive writing, counseling and mentoring project to help Mexican American/Latino students stay in school, enroll in college, earn degrees, and return to the community as leaders and mentors.

RE Real Estate (Instructional Program)

READ Reading (Instructional Program)

RT Radiologic Technology (Instructional Program)

SAC Student Activities Center

SAM Standard Accountability Model

SARS GRID Software application for scheduling counseling appointments

SAS Senior Accounting Specialist (classified position)

SBDC Small Business Development Center

SDLC Stroke and Disability Learning Center (also known as the Stroke Center)

SEA Student Equity and Achievement Program (manages services provided by SSSP and BSI)

SEP Student Equity Program (now managed by SEA)

SEP Student Educational Plan

SESAG Student Equity and Success Advisory Group



SESSC Student Equity and Success Steering Committee

SJSU San Jose State University

SLO Student Learning Outcomes (measures knowledge, skills, abilities and attitudes students gain)

SLS Sign Language Studies (Instructional Program, now ALS)

SOC Sociology (Instructional Program)

SOC Standard Occupational Classification

SPAN Spanish (Instructional Program)

SPECS (Scholars Program for Engineering College Students) Cluster term for departments working together in the HASS Division

SPED Special Education (Instructional Program)

SQL Structured Query Language

SRC Student Resource Center (location: Watsonville Center)

SRSN Student Resource & Support Network, consists of the following student services programs: CalWORKs, CARE, EOPS, WIOA

SRTK Student Right-to-Know

SSCT Student Support & Care Team

SServ Student Services

SSSP Student Success and Support Programs. Now managed by SEA program

STEAM Science, Technology, Engineering, Art, and Mathematics

STEM Science, Technology, Engineering, and Mathematics

STRS State Teachers' Retirement System

SWP Strong Workforce Program

TA Teaching Assistant

TA Theater Arts (Instructional Program)

TAC Technology Advisory Committee (now TC)

TAG Transfer Admission Guarantees

TC Technology Committee (formerly Technology Advisory Committee)

TC Tutoring Center

TESL Teaching English as a Second Language

TESOL Teachers of English to Speakers of Other Languages

TLC Teaching and Learning Center

TOP Taxonomy of Programs

TSA Tax Sheltered Annuity

TUs Teaching Units

UCSC University of California, Santa Cruz

URM UnderRepresented Minorities

VAPA Visual, Applied and Performing Arts Division



VATEA Vocational Applied Teacher Education Act. Now Called VTEA

VP Vice President

VPAS Vice President, Administrative Services (aka CBO and formerly Vice President of Business Services)

VPI Vice President, Instruction (aka CIO)

VPSS Vice President, Student Services (aka CSSO)

VTEA Vocational-Technical Education Act (Perkins)

W Welding (Instructional Program)

WIA Workforce Investment Act

WIOA Workforce Innovation and Opportunity Act – a federally funded program serving dislocated worker

or low-income adult students

WS Women’s Studies (Instructional Program)

WSCH Weekly Student Contact Hours


Governance Related Education Code §53200 BARCLAYS CALIFORNIA CODE OF REGULATIONS Title 5 Barclays Official California Code of Regulations

Title 5. Education

Division 6. California Community Colleges

Chapter 4. Employees

Subchapter 2. Certificated Positions

Article 2. Academic Senates

§53200. Definitions. For the purpose of this Subchapter:

a. “Faculty” means those employees of a community college district who are employed in positions that are not

designated as supervisory or management for the purposes of Article 5 (commencing with §3540) of Chapter

10.7 of Division 4 of Title 1 of the Government Code, and for which minimum qualifications for hire are specified

by the Board of Governors.

b. “Academic senate,” “faculty council,” and “faculty senate” means an organization formed in accordance with

the provisions of this Subchapter whose primary function, as the representative of the faculty, is to make

recommendations to the administration of a college and to the governing board of a district with respect to

academic and professional matters. For purposes of this Subchapter, reference to the term “academic senate”

also constitutes reference to “faculty council” or “faculty senate.”

c. “Academic and professional matters” means the following policy development and implementation matters:

1. curriculum, including establishing prerequisites and placing courses within disciplines;

2. degree and certificate requirements;

3. grading policies;

4. educational program development;

5. standards or policies regarding student preparation and success;

6. district and college governance structures, as related to faculty roles;

7. faculty roles and involvement in accreditation processes,

including self-study and annual reports;

8. policies for faculty professional development activities;

9. processes for program review;

10. processes for institutional planning and budget development; and

11. other academic and professional matters as are mutually agreed upon between the governing board and

the academic senate.

d. “Consult collegially” means that the district governing board shall develop policies on academic and professional

matters through either or both of the following methods, according to its own discretion:

1. relying primarily upon the advice and judgment of the academic senate; or

2. agreeing that the district governing board, or such representatives as it may designate, and the

representatives of the academic senate shall have the obligation to reach mutual agreement by written

resolution, regulation, or policy of the governing board effectuating such recommendations.

Note: Authority cited: §§66700 and 70901, Education Code. Reference: §§70901 and 70902, Education Code.


HISTORY 1. Amendment of NOTE filed 11-4-77; effective thirtieth day thereafter (Register 77, No. 45).

2. Amendment of NOTE filed 4-27-83; effective thirtieth day thereafter (Register 83, No. 18).

3. Amendment filed 10-30-90 with Secretary of State by Board of Governors, California Community Colleges;

operative 11-30-90 (Register 90, No. 49). Submitted to OAL for printing only pursuant to Education Code

§70901.5(b).

4. Relocation of article 2 heading filed 5-15-93; operative 6-4-93 (Register 93, No. 25).

5. Amendment filed 9-6-94; operative 10-6-94. Submitted to OAL for printing only pursuant to Education Code

§70901.5 (Register 94, No. 38).

§51023.5 BARCLAYS CALIFORNIA CODE OF REGULATIONS Title 5 Barclays Official California Code of Regulations

Title 5. Education


Chapter 2. Community College Standards

Subchapter 1. Minimum Conditions

§51023.5. Staff.

a. The governing board of a community college district shall adopt policies and procedures that provide district and

college staff the opportunity to participate effectively in district and college governance. At minimum, these

policies and procedures shall include the following:

1. Definitions or categories of positions or groups of positions other than faculty that compose the staff of the

district and its college(s) that, for the purposes of this section, the governing board is required by law to

recognize or chooses to recognize pursuant to legal authority. In addition, for the purposes of this section,

management and non-management positions or groups of positions shall be separately defined or categorized.

2. Participation structures and procedures for the staff positions defined or categorized.

3. In performing the requirements of subsections (a)(1) and (2), the governing board or its designees shall

consult with the representatives of existing staff councils, committees, employee organizations, and other such

bodies. Where no groups or structures for participation exist that provide representation for the purposes of

this section for particular groups of staff, the governing board or its designees, shall broadly inform all staff of

the policies and procedures being developed, invite the participation of staff, and provide opportunities for staff

to express their views.

4. Staff shall be provided with opportunities to participate in the formulation and development of district and

college policies and procedures, and in those processes for jointly developing recommendations for action by

the governing board, that the governing board reasonably determines, in consultation with staff, have or will

have a significant effect on staff.

5. Except in unforeseeable, emergency situations, the governing board shall not take action on matters

significantly affecting staff until it has provided staff an opportunity to participate in the formulation and


development of those matters through appropriate structures and procedures as determined by the governing

board in accordance with the provisions of this Section.

6. The policies and procedures of the governing board shall ensure that the recommendations and opinions of

staff are given every reasonable consideration.

7. When a college or district task force, committee, or other governance group, is used to consult with staff

regarding implementation of this section or to deal with other issues which have been determined to

significantly affect staff pursuant to subdivision (a)(4), the appointment of staff representatives shall be made as

follows:

i. The exclusive representative shall appoint representatives for the respective bargaining unit employees,

unless the exclusive representative and the governing board mutually agree in a memorandum of

understanding to an alternative appointment process.

ii. Where a group of employees is not represented by an exclusive agent, the appointment of a

representative of such employees on any task force, committee or governance group shall be made by, or in

consultation with, any other councils, committees, employee organizations, or other staff groups that the

governing board has officially recognized in its policies and procedures for staff participation.

iii. When the task force, committee or governance group will deal with issues outside the scope of

collective bargaining, any other council, committee or staff group, other than an exclusive agent, that the

governing board has officially recognized in its policies and procedures for staff participation may be allowed

to designate an additional representative. These organizations shall not receive release time, rights, or

representation on such task forces, committees, or other governance groups exceeding that offered to the

exclusive representative of classified employees.

iv. In all cases, representatives shall be selected from the category that they represent.

b. In developing and carrying out policies and procedures pursuant to subsection (a), the district governing board

shall ensure that its actions do not dominate or interfere with the formation or administration of any employee

organization, or contribute financial or other support to it, or in any way encourage employees to join any

organization in preference to another. In addition, in order to comply with Government Code §§3540, et seq.,

such procedures for staff participation shall not intrude on matters within the scope of representation under

section 3543.2 of the Government Code. Governing boards shall not interfere with the exercise of employee

rights to form, join, and participate in the activities of employee organizations of their own choosing for the

purpose of representation on all matters of employer-employee relations. Nothing in this section shall be

construed to impinge upon or detract from any negotiations or negotiated agreements between exclusive

representatives and district governing boards. It is the intent of the Board of Governors to respect lawful

agreements between staff and exclusive representatives as to how they will consult, collaborate, share, or

delegate among themselves the responsibilities that are or may be delegated to staff pursuant to these

regulations.

c. Nothing in this section shall be construed to impinge upon the policies and procedures

governing the participation rights of faculty and students pursuant to §§53200- 53204, and §51023.7,

respectively.

d. The governing board of a community college district shall comply substantially with the provisions of this

section.


Note: Authority cited: §70901, Education Code. Reference: §§70901, 70901.2 and 70902, Education Code; and §§3540 et

seq., Government Code.

§51023.7 BARCLAYS CALIFORNIA CODE OF REGULATIONS Title 5 Barclays Official California Code of Regulations

Title 5. Education


Chapter 2. Community College Standards

Subchapter 1. Minimum Conditions

§51023.7. Students.

a. The governing board of a community college district shall adopt policies and procedures that provide students

the opportunity to participate effectively in district and college governance. Among other matters, said policies

and procedures shall include the following:

1. Students shall be provided an opportunity to participate in formulation and development of district and

college policies and procedures that have or will have a significant effect on students. This right includes the

opportunity to participate in processes for jointly developing recommendations to the governing board

regarding such policies and procedures.

2. Except in unforeseeable, emergency situations, the governing board shall not take action on a matter

having a significant effect on students until it has provided students with an opportunity to participate in the

formulation of the policy or procedure or the joint development of recommendations regarding the action.

3. Governing board procedures shall ensure that at the district and college levels, recommendations and

positions developed by students are given every reasonable consideration.

4. For the purpose of this Section, the governing board shall recognize each associated student

organization or its equivalent within the district as provided by Education Code §76060, as the representative

body of the students to offer opinions and to make recommendations to the administration of a college and to

the governing board of a district with regard to district and college policies and procedures that have or will

have a significant effect on students. The selection of student representatives to serve on college or district

committees, task forces, or other governance groups shall be made, after consultation with designated parties,

by the appropriate officially recognized associated student organization(s) within the district.

b. For the purposes of this Section, district and college policies and procedures that have or will have a “significant

effect on students” includes the following:

1. grading policies;

2. codes of student conduct;

3. academic disciplinary policies;

4. curriculum development;

5. courses or programs which should be initiated or discontinued;

6. processes for institutional planning and budget development;

7. standards and policies regarding student preparation and success;

8. student services planning and development;

9. student fees within the authority of the district to adopt; and


10. any other district and college policy, procedure, or related matter that the district governing board

determines will have a significant effect on students.

c. The governing board shall give reasonable consideration to recommendations and positions developed by

students regarding district and college policies and procedures pertaining to the hiring and evaluation of faculty,

administration, and staff.

d. Nothing in this Section shall be construed to impinge upon the due process rights of faculty, nor to detract from

any negotiations or negotiated agreements between collective bargaining agents and district governing boards.

It is the intent of the Board of Governors to respect agreements between academic senates and collective

bargaining agents as to how they will consult, collaborate, share or delegate among themselves the

responsibilities that are or may be delegated to academic senates pursuant to the regulations on academic

senates contained in §§53200-53206.

e. The governing board of a community college district shall comply substantially with policies and procedures

adopted in accordance with this Section.

Note: Authority cited: §§66700 and 70901(b)(1)(E), Education Code. Reference: §§70901 (b)(1)(E), 70902(b)(7) and

76060, Education Code.

HISTORY 1. New section filed 3-12-91 by Board of Governors of California Community Colleges with the Secretary of State

operative 4-5-91. Submitted to OAL for printing only pursuant to Education Code §70901.5(b), (Register 91, No.

23).

2. Editorial correction of printing error in subsection (b) and HISTORY 1. (Register 91, No. 43).

3. Amendment of subsections (a)(1), (a)(3), (a)(5), (a)(7), (b), (c) and (d) filed 9-6-94; operative 10-6-94. Submitted

to OAL for printing only pursuant to Education Code §70901.5 (Register 94, No. 38).

4. Amendment of section and Note filed 5-16-2003; operative 6-15-2003. Submitted to OAL for printing only

pursuant to Education Code §70901.5 (Register 2003, No. 27).


College Policies on Participation in Local Decision Making BP 2510 Participation in Local Decision Making

The Board is the ultimate decision-maker in those areas assigned to it by state and federal laws and regulations. In

executing that responsibility, the Board is committed to its obligation to ensure that appropriate members of the District

participate in developing recommended policies for Board action and administrative procedures for

Superintendent/President action under which the District is governed and administered.

Each of the following shall participate as required by law in the decision-making processes of the District:

Faculty Senate(s) (Title 5 Sections 53200-53206)

The Board or its designees will consult collegially with the Faculty Senate, as duly constituted with respect to academic

and professional matters, as defined by law. Procedures to implement this section are developed collegially with the

Faculty Senate.

Staff (Title 5 Section 51023.5)

Staff shall be provided with opportunities to participate in the formulation and development of District policies and

procedures that have a significant effect on staff. The opinions and recommendations of the classified group will be

given every reasonable consideration.

Students (Title 5 Section 51023.7)

The Associated Students shall be given an opportunity to participate effectively in the formulation and development of

district policies and procedures that have a significant effect on students, as defined by law. The recommendations and

positions of the Associated Students will be given every reasonable consideration. The selection of student

representatives to serve on District committees or task forces shall be made after consultation with the Associated

Students.

Except for unforeseeable emergency situations, the Board shall not take any action on matters subject to this policy until

the appropriate constituent group or groups have been provided the opportunity to participate.

Nothing in this policy will be construed to interfere with the formation or administration of employee organizations or

with the exercise of rights guaranteed under the Educational Employment Relations Act, Government Code Sections

3540 et seq.

See Administrative Procedure AP2510.

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AP 2510 Participation in Local Decision Making Faculty Participation

Operational Planning

There is operational consistency for all faculty. Faculty work with their Department Chairs and Deans on matters

concerning curriculum and classroom operations. Faculty work together with administrators to determine the most

effective methods to meet the needs of students, personnel, and the college.

Shared Governance

The Faculty Senate is responsible for formal recommendations regarding academic and professional matters (See

Appendix: California Administrative Code Title 5 Section 53201, Cabrillo Board Policy 2130). The Faculty Senate Executive

Board consists of an elected president, and an appointed Vice President, Secretary, and Treasurer. The Division Senators

are comprised of two faculty elected from each of the five instructional divisions, plus one each from Counseling,

Counseling and Educational Support Services, and the Library. The Watsonville Representative is a voting member.

Senator-at-Large seats rotate every other year and are filled by election. Non-voting seats are held by a Student Senate

Representative, the Student Learning Outcomes Assessment Coordinator, the Cabrillo College Federation of Teachers

Liaison, the Cabrillo Classified Employee Union Liaison, and the Vice President of Instruction.

The Faculty Senate is also responsible for appointing faculty to college and district standing committees, peer review

teams, and various college and district ad hoc committees. In addition, the Faculty Senate provides input into the

prioritization process for new planning and resource requests through their appointments to the core mission

workgroups and the College Planning Council. The Senate president meets regularly with the College President and Vice

President of Instruction and the Director of Planning & Research to ensure college-wide faculty concerns are

communicated and discussed. Faculty Senate meetings are open and all faculty are encouraged to communicate

regularly with their representatives and to participate in Senate sponsored events, activities, and meetings. Senate

minutes are posted on their website: http://cabrillo.edu/associations/facultysenate/minutes.html

Legally Defined Areas of Participation in Title 5 and Other Codes

Academic Senate

For the purposes of this Section, the term "academic and professional matters" means the following policy development

and implementation matters:

1. curriculum, including establishing prerequisites and placing courses within disciplines

2. degree and certificate requirements

3. grading policies

4. educational program development

5. standards or policies regarding student preparation and success

6. district and college governance structures, as related to faculty roles

7. faculty roles and involvement in accreditation processes, including self-study and annual reports

8. policies for faculty professional development activities

http://cabrillo.edu/associations/facultysenate/minutes.html


9. process for program review

10. process for institutional planning and budget development

11. other academic and professional matters as are mutually agreed upon between the governing board and the

academic senate

Other code sections that legally require participation by faculty:

1. Education Code §66450 - distribution of academic presentations

2. Education Code §87458 - administrative retreat rights

3. Education Code §87359 - equivalencies to minimum qualifications

4. Education Code §87360 - faculty hiring

5. Education Code §87663 - faculty evaluation

6. Education Code §87610.6 1 - faculty tenure

7. Education Code §87743.2 - faculty service areas

8. Title 5, §55022 - curriculum committees

9. Title 5, §53204 - academic senate/union agreements

Collective Bargaining

The Cabrillo College Federation of Teachers (CCFT) is the collective bargaining representative for all Cabrillo College

faculty. CCFT often appoints representatives to committees and groups that deal primarily with employee contracts and

benefit information and issues. Questions or concerns regarding faculty working conditions should be directed to CCFT

representatives.

Collective Bargaining: Legal Provisions

Decision-making policies and implementation cannot detract from negotiated agreements on wages and working

conditions. Faculty senate and bargaining representative may establish agreements as to consulting, collaborating,

sharing or delegating (Title 5 §53204). The exclusive bargaining agent shall consult with the faculty senate prior to

engaging in bargaining on: Faculty Evaluation (Ed Code §87663), Tenure (Ed Code §87610.6) and Faculty Service Areas

(Ed Code §87743.2).

Staff Participation


Classified staff have the responsibility and opportunity to participate in decision-making across the college. At the

operational level, classified staff collaborate with other staff, administrators, faculty, and students within and across

their departments, programs, and service areas to determine the most effective ways to meet the needs of the students,

personnel, and the college. Different units have varying processes for how operational decisions are made and staff are

encouraged to check with their supervisors, governance, and/or bargaining unit leaders for more detailed information.

Shared Governance


Recommendations and opinions of staff are given every reasonable consideration. The classified staff appoints

representatives to various college committees through the collective bargaining unit, (CCEU). Classified staff shared

governance participation is defined by Title 5 and Board Policies and Administrative Procedures. Classified staff provide

input into the prioritization for new planning and resource requests through their appointments to core mission

workgroups and the College Planning Council. Classified staff are encouraged to communicate regularly through their

representatives and are encouraged to participate in meetings, events, and other college wide activities.

Collective Bargaining

Classified staff have one collective bargaining unit that represents all classified employees on work related conditions.

Questions or concerns regarding working conditions should be directed to the Cabrillo Classified Employee Union (CCEU)

representatives. CCEU appoints representatives to shared governance committees and groups that deal with all aspects

of college decision making, especially those that affect employee contracts, working conditions, and benefit information.

Confidentials – Meet and Confer Group

“Confidential Employee” is an employee of the District who, in the regular course of his/her duties, has access to

confidential information that contributes to the development of management proposals and decisions with respect to

employer-employee relations (Government Code §3540.1(c)). As such, they are not a bargaining unit, but rather a meet

and confer unit. This component has a representative presence on the CPC and selected shared governance

committees.

Student Participation

The Associated Students of Cabrillo College (ASCC) Student Senate is responsible for representing all students to the

college president, Faculty Senate, and college standing committees (Cabrillo Board Policy 2150, California Administrative

Code Title 5 §51023.7). The ASCC Student Senate appoints eligible students to serve on a number of college standing

committees, including the College Planning Council, and the Assessment Review Committee, among others. All Cabrillo

students are represented on the Cabrillo Board of Trustees by a Student Trustee with an advisory vote (Cabrillo Board

Policy 2150). The ASCC President or his or her designee is a member of the College Planning Council.

Each Cabrillo student has specific rights and responsibilities as a student enrolled in the college, which are defined by the

Students Rights and Responsibility Handbook. All students are encouraged to make their voice heard by voting or

participating in student elections and student clubs, by bringing issues to the attention of the ASCC Student Senate, or

by contributing their opinions to occasional college surveys regarding student satisfaction with the college and specific

departments and services.

Shared Governance

Students participate in decision-making processes in a variety of ways. The ASCC Student Senate meets regularly and

appoints student representatives to governance groups and committees within the college. The ASCC Student Senate

provides input to the prioritization process for new planning and resource requests through their appointments to the

Student Learning Outcomes Committee, the Facilities Planning and Advisory Committee, and the College Planning

Council. Students have a responsibility to gather information from these meetings and to disseminate this information

and collect feedback from their student peers.

Students (Education Code §51023.7)


Students shall be provided with opportunities to participate in the formulation and development of Board Policies and

Administrative Procedures, and in those processes for jointly developing recommendations for action by the Board of

Trustees, that the Board reasonably determines, in consultation with staff, have or will have a significant effect on

students. Including:

1. grading policies

2. codes of student conduct

3. academic disciplinary policies

4. curriculum development

5. courses or programs which should be initiated or discontinued

6. processes for institutional planning and budget development

7. standards and policies regarding student preparation and success

8. student services planning and development

9. student fees within the authority of the District to adopt

10. any other Board Policy, Administrative Procedure or related matter that the district Board of

Trustees determines will have significant effect on students.

Administrator Participation


Administrators participate in decision-making processes in a variety of ways. In their local areas of responsibility, they

are responsible for seeking faculty, staff, and student input to improve programs and services, as well as working with

their direct supervisors and appropriate committees and work groups to represent the ideas and issues of their areas.

Managers are responsible for facilitating department and unit program reviews and plans by faculty and staff, as well as

for facilitating division or service area meetings where faculty and staff work together to prioritize any requests for

college-wide resources coming from their academic or service areas.

All Deans, Vice Presidents, and select managers with broader campus responsibilities serve on the Admin Council, which

meets monthly. When needed, managers provide formal input on governance issues to the college president.

The Instructional Deans have a monthly meeting with the Vice President of Instruction and the Director of Planning &

Research to problem solve and discuss operational issues such as providing curriculum support to faculty, program

compliance and regulatory changes, enrollment management, and coordinating overlapping programs and services.

The President’s Cabinet meets weekly and includes the President and all the Vice Presidents, and the Director of

Planning & Research as needed. The President’s Cabinet is responsible for discussing overall college operational issues

and making recommendations to the President based on input from their areas.

Shared Governance

Administrators are appointed to serve on a variety of Cabrillo College and District ad hoc and standing committees by

the college president. The administrators provide input to the prioritization process for new planning and resource


requests through their appointments to the core mission workgroups and the College Planning Council. In addition,

administrators have a responsibility to solicit opinions from faculty, staff, and students in affected areas, as well as give

those opinions reasonable consideration before final decisions are made that affect those individuals.

Meet and Confer

Administrators who are directors, deans, and vice presidents are represented by the meet and confer group,

Administrative Benefits Committee (ABC). Questions and concerns regarding working conditions should be directed to

ABC representatives.

Board of Trustees

Operational and Policy Planning

The Board of Trustees is responsible for making formal decisions regarding academic and professional matters. This is

done through the implementation of Board Policy. Board policy is the voice of the Board of Trustees and defines the

general goals and acceptable practices for the operation of the District. It implements federal and state laws and

regulations. The Board of Trustees, through policy, delegates authority to the Superintendent/President to administer

the District. The Superintendent/President and District employees are responsible to reasonably interpret Board policy

as well as other relevant laws and regulations that govern the District.

Shared Governance

In administering District policies, the Superintendent/President shall be guided by the knowledge that the Board of

Trustees values an open interchange of ideas among all employees of the District. Nothing herein shall be interpreted as

intended to interrupt the free and open flow of ideas and assistance among personnel at every level.

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Selected Data Resources Planning and Research

o FACT Book

o Education Data Sources List

College Accreditation Site

Accreditation Standards

Budget & Benefits Information Center

Community College League of California Fast Facts

Educational Master Plan

Fiscal Data Abstract

Program Planning Page

Strategic Plan Page

http://cabrillo.edu/services/pro/

http://www.cabrillo.edu/services/pro/factbook/

http://cabrillo.edu/services/pro

http://cabrillo.edu/services/pro

http://www.cabrillo.edu/services/pro/accred/index.html

https://accjc.org/eligibility-requirements-standards-policies/

http://www.cabrillo.edu/internal/adminservices/budgetcenter/

http://ccleague.org/

http://ccleague.org/


https://www.cccco.edu/About-Us/Chancellors-Office/Divisions/College-Finance-and-Facilities-Planning

http://www.cabrillo.edu/services/pro/programPlanning/

http://www.cabrillo.edu/services/pro/strategicPlanning/


Cabrillo Integrated Planning and Resource Request Process


Component and Constituency Diagrams President’s Component


Student Services Component


Administrative Services Component


Instruction Component

Faculty Senate Groups


Student Senate Groups


Bargaining Groups

Administration Constituency Primary Councils


Campus Governance and Operations List Name Acronym Type Parent Administrator Benefits Council ABC Bargaining Non-cabinet

member managers

Academic Council AC Operational Faculty Senate Administrative Council Admin Operational President

Administrative Services Council ASC Operational VPAS

ASC Advisory Group (Formerly Disabled Student Program and Services)

ASCAG Advisory ASC

Associated Students of Cabrillo College (Student Senate)*

ASCC Governance Students

Basic Skills Advisory Council BSAC Advisory Instruction Budget Committee BC Governance CPC

Cabrillo Classified Employee Union CCEU Bargaining Classified Staff Cabrillo College Federation of Teachers CCFT Bargaining Faculty

Cabrillo Hispanic Affairs Council CHAC Other Other Classification Study Committee CSC Bargaining HR/CCEU

Classified Employees Professional Growth Committee

CEPGC Bargaining HR/CCEU

College Planning Committee CPC Governance President

Confidential Employee Group CEG Bargaining Confidential employees

Council on Instructional Planning CIP Operational Instruction Curriculum Committee* CC Governance Faculty Senate

Data Management Advisory Group DMAG Advisory Administrator Council

Distance Education Committee DEC Operational Instruction Education Centers Advisory Group ECAG Advisory Instruction

Emergency Preparedness Committee EPC Operational FPAC

Equal Employment Opportunity EEO Task Force HR Extended Opportunity Programs and Services Advisory Group

EOPSAG Advisory EOPS

Facilities Planning Committee FPC Governance CPC

Faculty Grant Committee FGC Operational Faculty Senate Faculty Prioritization FP Operational Faculty Senate


Name Acronym Type Parent

Faculty Senate* FS Governance Faculty Flex Committee FC Governance PD

Greater Opportunity for Adult Learning GOAL Advisory President Grant Managers User Group G-MUG Advisory Grants/BSO

Health Benefits Committee HBC Operational HR

Institutional Effectiveness Committee IEC Governance CPC Instructional Administrative Council IAC Operational VPI

Instructional Council IC Operational VPI Outcomes Assessment Review Committee OARC Governance CPC

Sabbatical Leave Review Board* SLRB Governance Faculty Senate Professional Development Council PD Advisory CPC Safety and Emergency Preparedness Group SEPG Governance FPC

Sustainability and Climate Planning Group SCPG Governance FPC Student Discipline Hearings Committee SDHC Operational Dean of Students Student Equity and Success Advisory Group SESAG Advisory SESSC Student Equity and Success Steering Committee SESSC Governance CPC

Student Health Services Advisory Group SHSAG Operational VPSS

Student Services Council SSC Operational VPSS Student Support and Conference Team SSCT Operational Dean of Students

Technology Committee Tech Governance CPC Transfer Center Advisory Group TCAG Advisory Counseling

* Brown Act applicable committees


New Committee Proposal Template Download this form here

https://www.boarddocs.com/ca/cabrillo/Board.nsf/files/B6946U8169FD/$file/NewCommitteeProposal.pdf


Committee Annual Goals Template Download this form here

https://www.boarddocs.com/ca/cabrillo/Board.nsf/files/B68QS96586FA/$file/Committee%20Goals%20Form%20Template.pdf


Committee Annual Report Template Download this form here

https://www.boarddocs.com/ca/cabrillo/Board.nsf/files/B68UU66E6DFB/$file/AnnualReportTemplate.CabrilloGovernanceCommittee.pdf


Committee Report Out Template Download this form here

https://www.boarddocs.com/ca/cabrillo/Board.nsf/files/B68W3X73879E/$file/Cabrillo_CommitteeMeetingReportOutTemplate.pdf


Governance Committee Feedback Surveys Member Survey (survey is mailed to committee members triennially)


Chair Survey

Adopted November 1, 2017

Documents

Transcript of Adopted November 1, 2017